HomeMy WebLinkAbout2012-05-08 Minutes Newcastle Memorial Arena Management Board
Municipality of Cladngton
Minutes of Meetinz—Tuesday May 8th, 2012
(Not yet approved by committee)
In Attendance—Gord Lee, Chair Larry Burke, Vice Chair
Carol Little, Gord Blaker, Joanne Raymond,Bob Holmes, Gary Oliver,Bryan Wiltshire
Councillor Willie Woo
Re,arets—Councillor Wendy Partner
1. Call to Order 7:10 P.M.
2. Adoption of Minutes—Motion#12-114 was proposed:
THAT:the minutes of April 10,2012 is approved,with the following correction:Robert Holmes
was not in attendance for this meeting. He had sent his regrets to the chair.
Moved by: Carol Little Seconded by: Gord Blaker
CARRIED
3. Delegation from Newcastle Skating Club—Discussion followed with the executive of the
Newcastle Skating Club,pertaining to their plans for the fall season. With a registration decline
in the 2011-12 seasons,the club requested a reduced ice allocation for the fall start-up. In addition,
time was requested for the final payment of their season—end invoice. The club will be carrying
an approximate debt to the arena of$5,000.00 into the fall season.
Further to their AGM in May and registration dates for skaters,the club will have a better handle
on their finances. They are re-aligning their programs and giving back ice time on both Monday
and Wednesday evenings.
4. Arena Manager's Report—Bryan Wiltshire advised:Painting of the arena;where necessary
would not commence until the lacrosse program ended. With lacrosse scheduled every evening—
Monday to Friday until late June,it was impossible to paint anywhere in the interior.Fumes and
detours would cause scheduling problems for the teams.
With problems in the shower area from water leakage and flooring,he was requesting quotations
from two sources for plumbing and flooring repairs. These quotations will be presented at our next
meeting. It had been suggested: We may need to break into the brick wall behind the shower stalls
to replace the shower heads. If so,we will take the issue up with Mr.Horvath,before
commencing.
Bryan advised:he is still communicating with Veridian Corp. regarding our energy rebate for the
upgrades to our lighting.To date there appears to be no significant reduction to our Hydro costs
for all the retrofitting of new lighting we had installed. However, all of the invoices to date for
2012 had been estimated and not read. We will continue to monitor our consumption. If no
significant savings is evident,a meeting with Veridian Corp.will be requested by the board.
Bryan's refrigeration certification is due for renewal this fall. There is a cost of approximately
$475.00 for the course and accommodations,for the two day program.He is respectfully
requesting payment from the arena board for this output.
(2)
Motion# 12-115 was proposed: THAT:The arena board will pick up the costs of this upgrading
course on the receipt of Bryan's certification and confirmation of payment.
Moved by: Larry Burke Seconded by: Carol Little
CARRIED
With regard to the ice times returned to us by NFSC,Bryan felt confident,with a few adjustments
in ice scheduling,he would be able to re-accommodate the Taxpertise Hockey Team. We had
lost their program this past season:because of scheduling difficulties. Bryan will contact them
immediately.
5. Financial Report -Accounts receivables were provided to members,as of May 2nd, 2012 with
$52,370.07 outstanding.However,payment of approximately$35,000.00 of this amount had been
received in the past few days. Monitoring of these o/s monies will continue by both Bryan and the
chair. With a bank balance of approximately$70,000.00 in our operating account,the chair
advised he will move$25,000.00 into a short-term deposit for the summer months-$15,000.00 to
a 90 day term and$10,000.00 into a 30 day term.
6. Business Follow-Up—Nothing to report on Lobby Bleachers—on-going.
7. New Business—Nothing to report
8. Next Meeting—Tuesday June 12,2012-7:00 P.M.
9. Adjournment—Motion# 12-116 was proposed: THAT: The meeting is adjourned_
Moved by: Larry Burke Seconded by: Bob Holmes
CARRIED 9:15 P.M.