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Home My WebLink About06/11/2012 mull LwAq dv r General Purpose and Administration Committee Minutes June 11, 2012 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, June 11, 2012 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster arrived at 10:18 a.m. Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Facilities Manager, G. Acorn until 2:25 p.m. Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella until 2:25 p.m. Director of Planning Services, D. Crome Director of Operations, F. Horvath until 2:25 p.m. Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor until 2:25 p.m. Director of Emergency & Fire Services, G. Weir until 2:25 p.m. Municipal Clerk, P. Barrie Committee Coordinator, J. Gallagher until 2:25 p.m. Councillor Woo chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Partner attended the following events: • A Community Meeting on June 5, 2012 at the Bowmanville High School to promote Bowmanville as the next "Million Dollar Community" as featured on the Oprah Network. • Tim Horton's Camp Day on Wednesday, June 6, 2102 at Orono and Newcastle. • A Beef BBQ, sponsored by Durham Cattlemen and Durham Region Federation of Agriculture on Friday, June 8, 2012 at Blackstock. - 1 - General Purpose and Administration Committee Minutes June 11, 2012 • Doors Open Clarington on Saturday, June 9, 2012 at Solina and Enniskillen. • Newcastle Chamber of Commerce Spring Trade Show on Sunday, June 10, 2012 at the Newcastle Community Hall. Councillor Partner announced the following upcoming events: • A Public Open House to discuss the Growth Management Discussion Paper as part of the Official Plan Review will be held on Wednesday, June 13, 2012 at the Newcastle & District Recreation Complex. • The RCMP Musical Ride will be held on Thursday, June 14, 2012 at the Orono Fairgrounds. • The Annual Newtonville BBQ will be held on June 16, 2012 at the Ina Brown Parkette. • The Kendal Lions Club will be holding a Pancake Breakfast on Sunday, June 17, 2012 at the Kendal Community Hall. Councillor Traill attended the following events: • A Community Meeting with Bowmanville High School Officials, Durham Regional Police Service and residents of Trudeau Drive to discuss traffic, littering and loitering issues in the Trudeau Drive area, on Wednesday, June 6, 2012 at the Bowmanville High School. • Durham Pride Gala on Tuesday, June 5, 2012 at Bobby C's. Councillor Traill announced the upcoming Tyrone Spirit Day will be held on Saturday, June 16, 2012 at the Tyrone Community Centre. Councillor Hooper attended the following events: • Bowmanville's Million Dollar Neighbourhood Town Hall Meeting on Tuesday, June 5, 2012 at the Bowmanville High School. • The 4t" Change of the Command of the 172 Clarington Air Cadet Squadron on Tuesday, June 5, 2012 at the Bowmanville High School. • A Community Meeting with Bowmanville High School Officials, Durham Regional Police Service and residents of Trudeau Drive to discuss traffic, littering and loitering issues, on Wednesday, June 6, 2012 at the Bowmanville High School. • Tim Horton's Camp Day on Wednesday, June 6, 2102 at Newcastle. • The Public Open Houses to discuss the Growth Management Discussion Paper as part of the Official Plan Review held on Tuesday, June 6, 2012 at the Garnet B. Rickard Recreation Complex and on Wednesday, June 7, 2012 at the Courtice Community Complex. • The St. Marys Cement Award Presentation on Thursday, June 7, 2012, for attaining the first North American International Standards Organization (ISO) 50001 certification, which is a framework for industrial facilities seeking to manage their energy use. - 2 - General Purpose and Administration Committee Minutes June 11, 2012 • Bowmanville Rotary Club Ribfest on Saturday, June 9, 2012 and Sunday, June 10, 2012 at the Garnet B. Rickard Recreation Complex. • The Grand Opening of the new business, "You're Home Windows and Doors", on Friday, June 8, 2012 at 1648 Taunton Road. • Doors Open Clarington on Saturday, June 9, 2012 at Benjamin Lett's Homestead. • Ecumenical Church Service on Sunday, June 10, 2012 at Rotary Park. Councillor Hooper announced the following upcoming events: • The Concerts in the Park Series begins Thursday, June 14, 2012 at Rotary Park. • June 15, 2012 is Elder Abuse Awareness Day and Bethesda House and the Clarington Older Adults will be hosting a BBQ in the Bowmanville Town Square, at the Bowmanville Cenotaph. Councillor Neal attended the following events: • The Kawartha Pine Ridge District School Board Public Meeting at Dr. G. J. MacGillivray Public School on Monday, June 4, 2012 regarding a proposal to relocate Grade 7-8 French Immersion classes to Courtice Secondary School, starting September 2013. • EFWAC meeting where a presentation on composting was provided by Miller Waste on Tuesday, June 5, 2012. • A Community Meeting with Bowmanville High School Officials, Durham Regional Police Service and residents of Trudeau Drive to discuss traffic, littering and loitering issues in the Trudeau Drive area, on Wednesday, June 6, 2012 at the Bowmanville High School. • A Public Open House to discuss the Growth Management Discussion Paper as part of the Official Plan Review on Tuesday, June 6, 2012 at the Garnet B. Rickard Recreation Complex. • The Grand Opening of the new business, "You're Home Windows and Doors", on Friday, June 8, 2012 at 1648 Taunton Road. • A Beef BBQ at Blackstock, sponsored by Durham Cattlemen and Durham Region Federation of Agriculture on Friday, June 8, 2012. • Bowmanville Rotary Club Ribfest on Sunday, June 10, 2012 at the Garnet B. Rickard Recreation Complex. • Moda Salon's 2nd Anniversary BBQ on Sunday, June 10, 2012 with proceeds going to Sick Kids Foundation. Councillor Novak attended the following events: • The Kawartha Pine Ridge District School Board Public Meeting at Dr. G. J. MacGillivray Public School on Monday, June 4, 2012 regarding a proposal to relocate Grade 7-8 French Immersion classes to Courtice Secondary School, starting September 2013. - 3 - General Purpose and Administration Committee Minutes June 11, 2012 • EFWAC meeting where a presentation on composting was provided by Miller Waste on Tuesday, June 5, 2012. • The St. Marys Cement Award Presentation on Thursday, June 7, 2012, for attaining the first North American International Standards Organization (ISO) 50001 certification, which is a framework for industrial facilities seeking to manage their energy use. • The Grand Opening of the new business, "You're Home Windows and Doors", on Friday, June 8, 2012 at 1648 Taunton Road. • Bowmanville Rotary Club Ribfest on Saturday, June 9, 2012 and Sunday, June 10, 2012 at the Garnet B. Rickard Recreation Complex. • The Public Open House to discuss the Growth Management Discussion Paper as part of the Official Plan Review held on Tuesday, June 6, 2012 at the Garnet B. Rickard Recreation Complex. • Doors Open Clarington on Saturday, June 9, 2012 at Film Studio Barn. Councillor Novak announced the following upcoming events: • A Public Information Centre regarding the Highway 401 and Holt Road Interchange will be held on Wednesday, June 20, 2012 at the Baseline Community Centre. • An Open House to present the proposed Draft - Secondary Plan for the Courtice Main Street (Highway 2) area as part of the Municipality's Official Plan Review process will be held on Wednesday, June 20, 2012 at the Courtice Community Complex. • A Public Open House to discuss the Growth Management Discussion Paper as part of the Official Plan Review will be held on Wednesday, June 13, 2012 at the Newcastle & District Recreation Complex. Councillor Woo attended the following events: • Racing Against Drugs (RAD) event at the Garnet B. Rickard Recreation Complex on Friday, June 8, 2012. • The Gutsy Walk on Sunday, June 10, 2012 with Lisa Benedict at the Whitby Rotary Sunrise Lake Park. He explained that the event is to raise awareness and funds for research into Crohn's Disease and Ulcerative Colitis. • Bowmanville Rotary Club Ribfest on Saturday, June 9, 2012 and Sunday, June 10, 2012 at the Garnet B. Rickard Recreation Complex. Councillor Woo announced that the Durham Masonic Lodge will be hosting a Blood Donor Clinic on Tuesday, June 12, 2012 at the Newcastle Community Hall. Councillor Woo noted that Mayor Foster had attended the Grand Masters Banquet for the International Order of Oddfellows organization. - 4 - General Purpose and Administration Committee Minutes June 11, 2012 MINUTES Resolution #GPA-350-12 Moved by Councillor Neal, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on May 28, 2012, be approved. CARRIED Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application to Amend the Zoning By-law 84-63 and Proposed Draft Plan of Subdivision Applicant: 1825284 Ontario Limited Report: PSD-030-12 Anne Taylor Scott, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Glenn Genge, Planning Consultant, D.G. Biddle & Associates, was present representing the applicant. He stated that he is pleased that there are no concerns from the public and that the applicant has been working with staff on this application. Councillor Woo chaired this portion of the meeting. DELEGATIONS Ben Commodore, Coordinator, was present regarding an update from the Firehouse Youth Centre. Mr. Commodore informed the Committee that the year has been going well. He highlighted the Battle of the Bands, and work with the Leadership Class with the Clarington Project. Mr. Commodore informed the Committee that there will be a Golf Tournament, in support of the Firehouse Youth Centre, on August 24, 2012 at the Cider House Golf. He stated that the Firehouse Youth Centre has begun partnering with the Durham Regional Police Service, including sending two youths to a youth camp. Mr. Commodore noted that the Firehouse Youth Centre has begun partnering with PFLAG. He informed the Committee of the recent purchase and donations of electronics and entertainment items. Mr. Commodore informed the Committee that he is working with local gyms to bring events to the Youth Centre. He noted that the Summer Youth Coordinator will be starting in June and several programs are planned - 5 - General Purpose and Administration Committee Minutes June 11, 2012 for the summer. Mr. Commodore stated that there have been 775 visits to the Firehouse Youth Centre since January 1, 2012. He introduced a staff member from the John Howard Society and a placement student who work with the Firehouse Youth Centre. Mark Clarke was present regarding West Beach Parkette Overnight Parking and Access. Mr. Clarke provided the Committee with background on the issue, including a reminder of the petition which had been submitted in November, 2011. He stated that the neighbours are concerned about the overnight activities including noise, drinking and littering. Mr. Clarke stated that a post had been installed but it has recently been removed. He informed the Committee that there is a delay by the Durham Region Police Services (DRPS) in response to calls. Mr. Clarke stated that he is concerned that the DRPS are not laying charges. He had previously suggested that posts, similar to the East Beach area, be installed on the corner, to follow the contour of the road to allow for a drop off zone with parking in the parking area. Mr. Clarke stated that he would re-submit a petition requesting the posts. He noted that a light was installed which helps to a certain extent, but does not solve the entire problem. Mr. Clarke also noted that a sign has also been installed. He added that there have been a couple of break-ins in the area. Mayor Foster attended the meeting at 10:18 a.m. Resolution #GPA-351-12 Moved by Councillor Traill, seconded by Councillor Partner THAT Staff be directed to move the bollards to the "L turn" on the West Beach Road; and THAT an accessible parking space be created in the same area. See following motion Resolution #GPA-352-12 Moved by Councillor Neal, seconded by Councillor Partner THAT the issue of West Beach Parkette overnight parking and access be referred to staff for a report, and THAT, in the meantime, a metal or wooden post be installed immediately. MOTION LOST - 6 - General Purpose and Administration Committee Minutes June 11, 2012 RECESS Resolution #GPA-353-12 Moved by Mayor Foster, seconded by Councillor Hooper THAT the Committee recess for 15 minutes. CARRIED The meeting reconvened at 11:35 a.m. with Mayor Foster in the Chair. DELEGATIONS - Continued Resolution #GPA-354-12 Moved by Councillor Novak, seconded by Councillor Woo THAT the delegation of Mark Clarke regarding West Beach Parkette Overnight Parking and Access be received with thanks. CARRIED Rolf Kluem, Inspector, Durham Regional Police Service (DRPS), was present regarding Report CLD-021-12, Safe Communities Advisory Committee and Anti-Graffiti By-law. He stated that he has been in discussions regarding enhancing community safety. Inspector Kluem noted that several area municipalities already have Safe Community Advisory Committees. He explained that the Committees consist of stakeholders in the various aspects of community safety. Inspector Kluem noted that he has provided input to Clarington Staff regarding the stakeholders which might be included in the proposed Clarington Safe Communities Advisory Committee. He explained some of the activities which the Committee may undertake, such as safety forums and community clean-ups. Inspector Kluem stated that the members of the proposed Committee are equal partners. He stated that he believes that real benefits can be realized by the creation of the proposed Committee, given his experience with a similar Committee in Oshawa. PRESENTATIONS There were no presentations. - 7 - General Purpose and Administration Committee Minutes June 11, 2012 DELEGATIONS - Continued Resolution #GPA-355-12 Moved by Councillor Woo, seconded by Councillor Traill THAT the delegation of Ben Commodore, Coordinator of Firehouse Youth Centre, regarding an update from the Firehouse Youth Centre, be received with thanks. CARRIED RECESS Resolution #GPA-356-12 Moved by Councillor Partner, seconded by Councillor Traill THAT the Committee recess for 1 hour. CARRIED The meeting reconvened at 1:16 p.m. with Councillor Novak in the Chair. PLANNING SERVICES DEPARTMENT PROPOSED DRAFT PLAN OF SUBDIVISION AND ZONING BY-LAW AMENDMENT APPLICATION TO PERMIT A RESIDENTIAL DEVELOPMENT OWNER: 1825284 ONTARIO LTD. (CITY HOMES) AND HALLOWAY DEVELOPMENTS LIMITED Resolution #GPA-357-12 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report PSD-030-12 be received; THAT the application for the proposed Draft Plan of Subdivision, submitted by City Homes to permit the development of up to 66 residential units be supported; THAT the Zoning By-law Amendment application submitted by City Homes be approved as contained in Attachment 4 to Report PSD-030-12; THAT once all conditions contained in the Official Plan and Zoning By-law with respect to the removal of the (H) Holding Symbol are satisfied, the By-law authorizing the removal of the (H) Holding Symbol be forwarded to Council for approval; - 8 - General Purpose and Administration Committee Minutes June 11, 2012 THAT the Region of Durham Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-030-12 and Council's decision; and THAT all interested parties listed in Report PSD-030-12 and any delegations be advised of Council's decision. CARRIED Councillor Traill chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT ON-STREET ACCESSIBLE PARKING FOR PERSONS WITH A DISABILITY- NEWCASTLE Resolution #GPA-358-12 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report EGD-019-12 be received; THAT Council officially designate an On-Street Accessible Parking Space for Persons with a Disability on King Avenue East Newcastle, in front of the Shoppers Drug Mart; THAT the proposed by-law with a revised Schedule XXIX attached to Report EGD-019-12 be approved by Council; and THAT all interested parties listed in Report EGD-019-12 be advised of Council's decision. CARRIED Councillor Woo chaired this portion of the meeting. OPERATIONS DEPARTMENT WINTER BUDGET REPORT Resolution #GPA-359-12 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report OPD-006-12 be received for information. CARRIED Councillor Hooper chaired this portion of the meeting. - 9 - General Purpose and Administration Committee Minutes June 11, 2012 EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY ACTIVITY REPORT — MAY 2012 Resolution #GPA-360-12 Moved by Councillor Novak, seconded by Mayor Foster THAT Report ESD-009-12 be received for information. CARRIED COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Partner chaired this portion of the meeting. CLERK'S DEPARTMENT SAFE COMMUNITIES ADVISORY COMMITTEE AND ANTI-GRAFFITI BY-LAW Resolution #GPA-361-12 Moved by Councillor Novak, seconded by Councillor Woo THAT Report CLD-021-12 be received; THAT the proposed terms of reference for the establishment of a Safe Communities Advisory Committee as set out in Attachment No. 1 to Report CLD 021-12 be amended to add a Courtice Business Representative to the membership; THAT the amended Terms of Reference be endorsed in principle and presented to the Committee for review and approval; THAT staff be authorized to contact the key stakeholder groups identified in Report CLD-021-12, seeking representatives for the Safe Communities Advisory Committee; THAT the proposed Anti-Graffiti By-law attached to Report CLD-021-12 be presented to Council; and THAT all interested parties listed in Report CLD-021-12 be advised of Council's decision. CARRIED - 10 - General Purpose and Administration Committee Minutes June 11, 2012 Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT CL2012-13, PEBBLESTONE ROAD REHABILITATION, COURTICE Resolution #GPA-362-12 Moved by Councillor Neal, seconded by Councillor Novak THAT Report COD-015-12 be received; THAT Coco Paving, Bowmanville, Ontario, with a total bid in the amount of $390,758.40 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2012-13 be awarded the contract for Pebblestone Road Rehabilitation, Courtice, as required by the Municipality of Clarington, Engineering Department; THAT the funds required in the amount of $517,000.00 (which includes $390,758.40 for tendering, design, contract administration and contingencies) be drawn from the following Engineering Department Capital Accounts; Pebblestone Road Rehabilitation: 110-32-330-83355-7401 (2012).......................................................... $5177000.00 and THAT the Mayor and Clerk be authorized to execute the necessary agreement. CARRIED FINANCE DEPARTMENT SOUTH COURTICE ARENA DEBENTURE Resolution #GPA-363-12 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report FND-015-12 be received for information. CARRIED - 11 - General Purpose and Administration Committee Minutes June 11, 2012 SOLICITOR'S DEPARTMENT REQUEST FOR REPORT —WEST BEACH LAND OWNERSHIP Resolution #GPA-364-12 Moved by Councillor Neal, seconded by Councillor Traill THAT the Municipal Solicitor prepare a report regarding the ownership of West Beach properties, including the rules surrounding waterfront access. CARRIED CHIEF ADMINISTRATIVE OFFICER CORPORATE STRATEGIC PLAN 2011-2014 PROGRESS REPORT Resolution #GPA-365-12 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report CAO-003-12 and the Progress Report of the Clarington Strategic Plan attached to Report CAO-003-12 be received for information. CARRIED LATER IN THE MEETING (See following motion) Resolution #GPA-366-12 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA-365-12 be amended by adding the following at the end: "THAT Staff be directed to prepare a report on the feasibility of including positive and negative descriptions related to strategic plan priorities in the "Conformity with Strategic Plan" section of staff reports being presented to Committee and Council." MOTION LOST The foregoing Resolution #GPA-365-12 was then put to a vote and carried. - 12 - General Purpose and Administration Committee Minutes June 11, 2012 UNFINISHED BUSINESS There were no items to be considered under this section of the Agenda. OTHER BUSINESS MEDIA PARKING PASSES Resolution #GPA-367-12 Moved by Councillor Traill, seconded by Councillor Neal THAT the Municipality of Clarington provide parking passes for the members of the media (Metroland Media, Orono Times, Rogers Cable, CHEXTV, Snap Newspaper, CKDO, KX96 and The Rock) to attend Clarington events. CARRIED COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS BENEFITS FOR EMPLOYEES WORKING BEYOND AGE 65 AND A LEGAL MATTER CLOSED SESSION Resolution #GPA-368-12 Moved by Councillor Novak, seconded by Councillor Neal THAT in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing the Confidential Report COD-010-12 regarding a matter that deals with labour relations or employee negotiations and a matter that deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED - 13 - General Purpose and Administration Committee Minutes June 11, 2012 RISE AND REPORT The meeting resumed in open session at 2:58 p.m. with Mayor Foster in the Chair. Mayor Foster advised that two items were discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. Resolution #GPA-369-12 Moved by Councillor Neal, seconded by Councillor Woo THAT Report COD-010-12 be received; THAT Health, Dental and related benefits be continued equally for applicable employees who continue to work to age 70; THAT AD&D (Accidental Death & Dismemberment), and Life Insurance be provided, as available by plan provider, not less than current limits of 50% reduction at age 65, and 50% further at age 70; THAT LTD (Long Term Disability) terminate at age 65, unless otherwise required by prevailing legislation or as may be available by plan provider; and THAT Short Term Disability terminate at age 65, unless required by prevailing legislation. MOTION LOST Resolution #GPA-370-12 Moved by Councillor Novak, seconded by Councillor Partner THAT Report COD-010-12 be received; THAT benefits be provided to employees who continue to work beyond age 65 as outlined in Report COD-010-12. CARRIED - 14 - General Purpose and Administration Committee Minutes June 11, 2012 ADJOURNMENT Resolution #GPA-371-12 Moved by Councillor Partner, seconded by Councillor Woo THAT the meeting adjourn at 3:01 p.m. CARRIED MAYO „ DEPUTY CLERK - 15 -