HomeMy WebLinkAboutCS-27-87TOWN OF NEWCASTLE
REPORT
hEEfING: Newcastle Community Services Advisory Board (N.C.S.A.B.)
DATE: JULY 8, 1987
REPORT #: CS -77 -87 FILE #:
a&JECT: Fundraising Workshop for Town Volunteers
RECOMMENDATIONS:
File #
Res. #
By -Law #
It is respectfully recommended to the Newcastle Community Services Advisory Board;
1. That Report CS -27 -86 be received for information.
BACKGROUND AND COMMENTS:
The following action items have been handled since the June 3rd. meeting.
(1) Greg Burns has been retained as the facilitator for this three hour workshop on
Wednesday, October 7, 1987. (see Mr. Burns letter of June 16th. attached)
(2) Courtroom #1 has been definitely confimed on October 7, 1987 from 7:00 p.m. to
10:00 p.m. as the location for the workshop.
(3) A proposed budget has been outlined for this Workshop which may be used for
Wintario application purposes. (see Schedule A)
(4) A critical path has been outlined to accomplish other tasks required prior to
October 7, 1987. (see Schedule B) At this point the brochure will not be mailed
out until after the September NCSAB meeting unless the Board agrees that it can
go out without their direct approval.
Newcastle Community Services Advisory Board (N.S.C.A.B.) PAGE 2
CS -27 -87
(5) A proposed agenda as outlined by Greg Burns earlier; is suggested unless the Board
has any concerns. (see Schedule C)
Respectfully submitted,
Jane M. Lunn
Program Director (Coordinator)
Department of Community Services
JML /dm
attachments
GREG BURNS
AND ASSOCIATES
29 West Cove, Cambridge, Ontario, Canada N1S 3R6
June 16, 1987.
Jane M. Lunn,
Program Director ( Coordinator ),
Newcastle Community Services Department,
40 Temperance Street,
Bowmanvi l le, Ontario.
L 1C 3A6
Dear Jane,
1- 519 -623 -7019
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TOWN Ur 4""YCAS TAE
COnllnln�Y Services Doo
This letter will confirm my involvement in the presentation of a
fundraising workshop for the Town of Newcastle Community Services
Department.
The following is my understanding of our agreement:
Topic- Boosting Your Bucks the Creative Wayt
Date- Wednesday, October 7, 1987.
Time- 7:00- 10. oop. m.
Fee- $250.00
Mileage- 350 Km( return ) x .27 ° /Km= $94.50
I will forward to you at least two weeks prior to the workshop the
originals to the handouts that I distribute during the session.
In answer to your inquiry about the preferred number of participants, I
have no problem with speaking to a group of 80 people. I would only ask
that the room in which this is being conducted is spacious enough so
that chairs are not crammed together. As well, it is helpful if we
could have a break about half -way through the evening( stretch and
refreshments) .
I would also appreciate if you could forward to me a copy of the
outline that I sent you, as I failed to keep a copy on file. Each of my
workshops are customed designed for the client, and I cannot remember
what topics I indicated that I would include in yours.
I will require an overhead projector, screen, flipchart, and two tables
for the front of the room.
zank you for your confidence in asking me to conduct this workshop to
,ur volunteers.
Yours truly,
SCHEDULE A
Fundraising Workshop For Volunteers
"Boosting Your Bucks The Creative Way"
ITEM
Greg Burns Fee
Greg Burns Mileage
Photocopying Handouts
Brochures
Mailing
Proposed Budget
(for 80 people)
(80 x 5 handouts x 1 W sheet)
Name Tags, Marlars, Flipchart Paper
Refreshments
COST
$250.00
$ 94.50
$ 60.00
$ 30.00
$ 35.00
$ 15.00
$ 45.00
TOTAL $529.50
CRITICAL PATH
TASK
ACTION PERSON
DEADLINE DATE
I.
Wintario Grant
NCSAB
A.S.A.P.
Application Complete & Sent
2.
Brochure - set up
Jane.
Sept. 2 Meeting
and approved by NCSAB
3.
Brochure mailed out
C.S.'Department
Sept. 3, 1987
to Volunteer Groups
4.
Cheque recquisition
C.S. Department
Sept. 5, 1987
completed for Mr. Burns
(Jane)
5.
Mechanics set up
Jane
October 1, 1987
and ordered (i.e. All
equipment, name tags, re-
freshments)
6.
Room set up /Mechanics
Jane
October 7, 1987
completed
6:30 p.m.
crNFnro F r
WORKSHOP OUTLINE
1. WHY PEOPLE GIVE
2. CHARACTERISTICS OF GIVERS
3. SOURCES OF FUNDING
4. TEN RULES FOR SUCCESSFUL FUNDRAISING
5. FUNDRAISING EVENTS
6. PROMOTIONAL GIMMICKS FOR YOUR CAMPAIGN