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Home My WebLink About06/11/20121. 2. 3. 4. 4-1 on 7. GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: June 11, 2012 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS MEETING CALLED TO ORDER DISCLOSURES OF PECUNIARY INTEREST ANNOUNCEMENTS ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Minutes of a Regular Meeting of May 28, 2012 PUBLIC MEETINGS (a) Application to Amend the Zoning By -law 84 -63 and Proposed Draft Plan of Subdivision Applicant: 1825284 Ontario Limited Report: PSD- 030 -12 DELEGATIONS (Draft List at Time of Publication — To be Replaced with Final List) (a) Ben Commodore, Regarding an Update from the Firehouse Youth Centre (b) Mark Clarke, Regarding West Beach Parkette Overnight Parking and Access (c) Rolf Kluem, Inspector, DRPS, Regarding Report CLD- 021 -12, Safe Communities Advisory Committee and Anti - Graffiti By -law PRESENTATIONS No Presentations 4 -1 5 -1 6 -1 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905- 623 -3379 G.P. & A. Agenda - 2 - June 11, 2012 8. PLANNING SERVICES DEPARTMENT (a) PSD- 030 -12 Proposed Draft Plan of Subdivision and Zoning By -law 8 -1 Amendment Application to Permit a Residential Development Owner: 1825284 Ontario Ltd. (City Homes) and Halloway Developments Limited 9. ENGINEERING SERVICES DEPARTMENT (a) EGD- 019 -12 On- Street Accessible Parking for Persons with a Disability- 9 -1 Newcastle 10. OPERATIONS DEPARTMENT (a) OPD- 006 -12 Winter Budget Report 10 -1 11. EMERGENCY AND FIRE SERVICES DEPARTMENT (a) ESD- 009 -12 Monthly Activity Report —May 2012 11 -1 12. COMMUNITY SERVICES DEPARTMENT No Reports 13. MUNICIPAL CLERK'S DEPARTMENT (a) CLD- 020 -12 Safe Communities Advisory Committee and Anti - Graffiti 13 -1 By -law 14. CORPORATE SERVICES DEPARTMENT (a) COD - 015 -12 CL2012 -13 Pebblestone Road Rehabilitation 14 -1 15. FINANCE DEPARTMENT (a) FND- 015 -12 South Courtice Arena Debenture 15 -1 16. SOLICITOR'S DEPARTMENT No Reports 17. CHIEF ADMINISTRATIVE OFFICE (a) CAO- 003 -12 Corporate Strategic Plan 17 -1 2011 -2014 Progress Report G.P. & A. Agenda - 3 - June 11, 2012 18. UNFINISHED BUSINESS None 19. OTHER BUSINESS 20. COMMUNICATIONS None 21. CONFIDENTIAL REPORTS (a) COD - 010 -12 Benefits for Employees Working Beyond Age 65 22. ADJOURNMENT Eroding lhaup General Purpose and Administration Committee Minutes May 28, 2012 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, May 28, 2012 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor W. Woo Absent: Councillor C. Traill Also Present: Municipal Solicitor, A. Allison until 5:22 p.m. Deputy Fire Chief, M. Berney attended at 1:49 p.m. Director of Engineering Services, T. Cannella Manager of Internal Audit, Catherine Carr Director of Community Services, J. Caruana until 4:37 p.m. Director of Planning Services, D. Crome until 4:37 p.m. Director of Operations, F. Horvath until 5:18 p.m. Acting C.A.O /Director of Corporate Services, M. Marano Manager of Community Planning & Design, C. Salazar attended at 4:37 p.m. Director of Emergency & Fire Services, G. Weir until 1:03 p.m. Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. - 1 - 4 -1 General Purpose and Administration Committee Minutes May 28, 2012 ANNOUNCEMENTS Councillor Neal attended the following: • The Hydro One Public Information Centre on Wednesday, May 23, 2012 at the Solina Town Hall. • The Newcastle Lions Club 65th Anniversary on Wednesday, May 23, 2012 at the Newcastle Lions Club. • The DurhamClear Fundraising Dinner on Saturday, May 26, 2012 at the Garnet B. Rickard Recreation Complex, where the speaker was Mike Schreiner, the Leader of the Green Party of Ontario. Councillor Novak attended the following: • The Rain Barrel Fundraiser by the Clarington Central Secondary School on Monday, May 24, 2012. • The Clarington Volunteer Recognition Awards on Wednesday, May 16, 2012 at Garnet B. Rickard Recreation Complex. • The flag raising ceremony on Thursday, May 17, 2012 to bring awareness to the International Day Against Homophobia. • National Curves Day on Thursday, May 17, 2012 in Courtice. • The Glen Hill Strathaven Retirement Centre Open House on Wednesday, May 23, 2012 in Bowmanville. • The Hydro One Public Information Centre on Wednesday, May 23, 2012 at the Solina Town Hall. • The Newcastle Lions Club 65th Anniversary on Wednesday, May 23, 2012 at the Newcastle Lions Club. • The First Annual Mayor's and Community Leaders of Clarington Prayer Breakfast on Thursday, May 24, 2012 at Trinity United Church in Bowmanville. • The Grand Re- Opening of the Greg Lewis State Farm Office in Newcastle on Thursday, May 24, 2012. • The Bethesda House Annual Fundraising Dinner Auction on Thursday, May 17, 2012 at the Clarington Beech Centre. • The Highway of Heroes media event on Friday, May 25, 2012 in Bowmanville. • The Rural Roads Tour on Friday, May 25, 2012. • The 2nd Annual Ladies Golf Tournament, "In the Face of an Angel" on Sunday, May 27, 2012 at Cider House Golf in Bowmanville. -2- 4 -2 General Purpose and Administration Committee Minutes May 28, 2012 Councillor Novak announced the following: • The Province of Ontario announcing that Highway 407 will be expanded to Harmony Road in Oshawa. The Kawartha Pine Ridge District School Board's 2012 Equity & Diversity Gala will be held on Thursday, May 31, 2012 at Pines Senior Public School. An Open House for the Hancock Neighbourhood Design Plan will be held on Thursday, June 14, 2012 at the Courtice Community Complex. Councillor Partner attended the following: • The Newcastle Lions Club 65th Anniversary on Wednesday, May 23, 2012 at the Newcastle Lions Club. The Port Granby Project Ground Breaking Ceremony on Thursday, _May 24, 2012 which marks the beginning of the Elliott Road upgrade. The Kinsmen Lobsterfest on Saturday, May 26, 2012 at the Newcastle Community Hall, The 2nd Annual Ladies Golf Tournament, "In the Face of an Angel" on Sunday, May 27, 2012 at Cider House Golf in Bowmanville. Councillor Partner announced the following: • The Newcastle Community Hall Horticultural Heritage Project finished on time, under budget and is currently being planted. • St. George's Newcastle will be hosting a salad lunch and dinner on Tuesday, May 30, 2012. • The Highway of Heroes Ride will be going through Clarington on Saturday, June 2, 2012. Councillor Woo attended the following: • The Fashion Show and Luncheon to celebrate the Association of Hospital Volunteers of Bowmanville 100th Anniversary, on Wednesday, May 16, 2012 at Trinity United Church. • The Clarington Volunteer Recognition Awards on Wednesday, May 16, 2012 at Garnet B. Rickard Recreation Complex. • The National Curves Day on Thursday, May 17, 2012 in Newcastle. • The Durham Christian High School's Leadership Roundtable Discussion on Friday, May 18, 2012 which included Jim Flaherty, Finance Minister of Ontario. • The Canadian Tire Motorsport Park's Victoria Day Speedfest on Sunday, May 20, 2012. • The Glen Hill Strathaven Retirement Centre Open House on Wednesday, May 23, 2012 in Bowmanville. • The Port Granby Project Ground Breaking Ceremony on Thursday, May 24, 2012. -3- 4 -3 General Purpose and Administration Committee Minutes May 28, 2012 • Grand Re- Opening of the Greg Lewis State Farm Office in Newcastle on Thursday, May 24, 2012. • The Bowmanville Sea Cadets Officers and Cadets Annual Review on Sunday, May 27, 2012. Councillor Woo announced that Big Brothers & Sisters of Clarington will be holding a Spring Food and Wine Festival on Saturday, June 2, 2012 at the Newcastle Community Hall and Garden. Councillor Hooper attended the following: • The Clarington Volunteer Recognition Awards on Wednesday, May 16, 2012 at Garnet B. Rickard Recreation Complex. • The Durham Christian High School's Leadership Group hosted a Roundtable Discussion on Friday, May 18, 2012 which included Jim Flaherty, Finance Minister of Ontario. • The Newcastle Lions Club 65th Anniversary on Wednesday, May 23, 2012 at the Newcastle Lions Club. • A Highway of Heroes media event on Friday, May 25, 2012 in Bowmanville. • The Durham Waterfront Community Ride with the Mayors in support of the United Way of Durham Region on Sunday, May 27, 2012. • The Port Granby Project Ground Breaking Ceremony on Thursday, May 24, 2012. • The Kinsmen Lobsterfest on Saturday, May 26, 2012 at the Newcastle Community Hall with proceeds to Cystic Fibrosis. • The Rural Roads Tour on Friday, May 25, 2012. Councillor Hooper announced the following upcoming events: • The Community Care Clarington Barbeque on Wednesday, May 31, 2012 at the Garnet B. Rickard Recreation Complex in celebration of their 65th Anniversary. • The Bowmanville Rotary Club Ribfest will be held June 8 -10, 2012 at the Garnet B. Rickard Recreation Complex. • Ride Your Bike to Work Week starts Monday, May 28, 2012. Mayor Foster announced the following: • June 15, 2012 is Elder Abuse Awareness Day and Bethesda House will be hosting a barbeque in Bowmanville Town Square, at the Cenotaph. • As part of the Official Plan Review, the Planning Services Department will be hosting three Public Information Sessions, "Managing Growth in Clarington": Wednesday June 6, 2012 at the Garnet B. Rickard Recreation Complex, Thursday, June 7, 2012 at the Courtice Community Complex, and Wednesday, June 13, 2012 at the Newcastle & District Recreation Complex. • The Free Compost Day on April 21, 2012 raised a great deal of food for the St. Vincent DePaul organization. 4 -4 General Purpose and Administration Committee Minutes May 28, 2012 There will be a Ribbon Cutting Ceremony at Canadian Rubber on Wednesday, May 31, 2012 at 11:30 p.m. There will be a Sod Turning Ceremony for the Fish By -Pass Channel on Wednesday, May 31, 2012 at 3:00 p.m. The 4th Annual Mr. /Ms. Community Living Comedy Auction will be held - Tuesday, May 29, 2012 at the GM Centre in Oshawa. MINUTES Resolution #GPA- 321 -12 Moved by Councillor Neal, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on May 7, 2012, be approved. CARRIED Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application to Amend the Zoning By -law Applicant: 1331030 Ontario Inc. Report: PSD- 026 -12 Paul Wirch, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Nick Givalas, Plaza Manager for the applicant, was present to answer questions. He informed the Committee that the plaza was acquired by the current owners in November, 2011. Mr. Givalas stated that the applicant plans to renovate the plaza including landscaping, paving the parking lot, and adding lighting. He noted that the plaza is a gateway to Bowmanville and the applicant hopes that the changes will enhance the Town. Mr. Givalas stated that he believes that the zoning change will bring more business and will complement the Howard Johnson Hotel. He noted that he had contacted the Howard Johnson management and they are in agreement with the proposed zoning change. He stated that the proposed hair salon is a large branded Durham Region company. 11611 4 -5 General Purpose and Administration Committee Minutes May 28, 2012 Reg Freethy, Architect for the applicant, was present to answer questions. Mr. Freethy stated that the staff report summarizes the proposed change quite well. He noted that as the Howard Johnson Hotel grows, they will have their own restaurant and that the zoning diversification of the plaza will be required. Mr. Freethy noted that the proposed hair salon has more than 80 employees at their current facility in Whitby. He added that the owner proposes to renovate the plaza facade. (b) Subject: Application to Amend the Official Plan, Zoning By -law and Draft Plan of Subdivision Applicant: Prestonvale Heights Limited Report: PSD- 027 -12 Carlo Pellarin, Manager Development Review, made a verbal and PowerPoint presentation to the Committee regarding the application. Ryan MacKenzie, area resident, spoke in opposition to the application. He presented a petition in opposition to the development which states that the petitioners "are concerned citizens who urge our leaders to act now to stop the rezoning of Part Lot 34, Concession 2 in the former Township of Darlington ". Mr. MacKenzie stated that his major concern is the 1.2 parking spots per unit calculation which will increase on- street parking. He added that the closest grocery store is in Oshawa and therefore there will be at least two cars per unit. Mr. MacKenzie stated that he is concerned that the parking issues will impact the safety of the children in the area. He added that he believes that the School Board's calculation of additional children is underestimated. Mr. MacKenzie stated that he is concerned that the number of children will impact the school, which already is overcrowded. He confirmed that he is also concerned about the visual impact of the units being large. Pat Eades, area resident, spoke in opposition to the application. Mr. Eades agreed with Mr. McKenzie's concerns and stated that the layout of the units will create a "perimeter fortress ". He added that this may cause a segregation issue in the community and will shade the morning sun. He confirmed that he is also concerned about the lack of green space and increased on- street parking. Anna Pacheco -Rye, area resident, spoke in opposition to the application. Ms. Pacheco -Rye stated that she is in agreement with the concerns of the previous speakers. Ms. Pacheco -Rye stated that she is concerned about the safety of children walking to school due to the increased population and increased traffic. She stated that increased density can cause negative issues in the neighbourhood. Ms. Pacheco -Rye is concerned that the images of the buildings in the PowerPoint are deceiving, in terms of the green space, and about the condominiums becoming rental units. Ms. Pacheco - Rye believes the local school is already overcrowded and this application will cause more overcrowding. 4 -6 General Purpose and Administration Committee Minutes May 28, 2012 Michelle Kreposter, area resident of 11 years, spoke in opposition to the application. She stated that she was upset by the application. as she had anticipated a high school on the subject lands and agrees with the comments of the previous speakers. Ms. Kreposter stated that she is concerned about higher density causing higher crime. Pam Guta, area resident, spoke in opposition to the application. Ms. Guta stated that she is in agreement with the previous speakers. Grant Guta, area resident, spoke in opposition to the application. Mr. Guta stated that he is in agreement with the previous speakers. Marc Ladouceur, area resident, spoke in opposition to the application. He stated that he just found out about the proposed application on Wednesday. Mr. Ladouceur stated that he is concerned about the parking congestion on Pears Court and Meadowglade Road. He added that he believes that the proposal will cause greater traffic congestion. Mr. Ladouceur believes that current issues are costing the municipality a lot of money in fire, police and by -law resources and urged the Committee to deal with the current traffic congestion prior to any proposal being approved. He agreed with a previous speaker that the proposal will create a "fortress and concrete jungle ". Chris Tassone, area resident of eight years, spoke in opposition to the application. Mr. Tassone informed the Committee that he and his wife had previously forwarded an email regarding their concerns with the proposed development. He informed the Committee that his major concern is the current parking issue. Mr. Tassone stated that cars are turning around in his driveway and causing damage to his vehicles. He stated that he and his wife may consider moving due to the proposal. Mr. Tassone informed the Committee that he is concerned about the current morning traffic on Meadowglade Road as well as the safety issues. He expressed safety concerns with having to rely on the Oshawa Division of the Durham Regional Police Service. Jennifer Gardner, area resident of ten years, spoke in opposition to the application. Ms. Gardner informed the Committee that her family chose the Courtice house over a Bowmanville house due to a similar proposal across the street from the Bowmanville house. She stated that she has to add more commuting time due to the morning traffic congestion on Meadowglade Road. Ms. Gardner informed the Committee that she is located 10 minutes from the school and she has to drive her children due to concerns for their safety around the construction vehicles. She stated that she does not believe that there will be only one child in the condominiums as calculated, as it has been her experience that there are often multiple children in condominiums with up to seven people living in a two - bedroom condominium. -7- 4 -7 General Purpose and Administration Committee Minutes May 28, 2012 RECESS Resolution #GPA- 322 -12 Moved by Councillor Neal, seconded by Mayor Foster THAT the Committee recess for 10 minutes. The meeting reconvened at 11:26 a.m. PUBLIC MEETING - Continued Trina Conley, area resident of ten years, spoke in opposition to the application. She stated that her family moved to this area for the French Immersion Program at Dr. G. J. MacGillivray Public School. Ms. Conley stated that she is concerned about the safety of children with regard to the current traffic, as well as the current overcrowding in the school. She is concerned with the potential decrease in the property values due to the proposed change to high density. Ms. Conley added that, for these reasons, she is considering moving out of the neighbourhood. She confirmed that she is also concerned about the lack of public parkland and the increased density causing greater problems. Trevis Conley, area resident, spoke in opposition to the application. Mr. Conley noted that all the speakers were concerned about the safety and he added that he agrees with these concerns. He asked for clarification of the calculation of the estimated increase in population as a result of the proposal. Mr. Conley stated that he was concerned about the on- street parking affecting the ability of fire trucks to access buildings in the case of a fire emergency. He stated that he is concerned that the proposal is more than an amendment and asked for clarification on the definition of an amendment. Janice Jones, area resident of seven years, spoke in opposition to the application. Ms. Jones informed the Committee that her family moved to the area for the close proximity to the elementary school and proposed high school. She stated that her family is concerned about the "block townhouses" which had been proposed in 2008. Ms. Jones highlighted that there are many concerned citizens present. She informed the Committee that she is involved in collecting the signatures on the petition, a Facebook page (Courtice Citizens Against High Density Housing), and Prestonvale Heights Neighbourhood Association related to this application. She stated that she is concerned about the current the anticipated increase in traffic issues. Ms. Jones stated that she is in agreement with the previous speakers. She added that she is concerned that there may be future changes on the subject land. Ms. Jones asked whether there was a guarantee that the developer will build the housing as presented or if approved could • General Purpose and Administration Committee Minutes May 28, 2012 they build with even greater density. She added that she is not happy with the artist's rendering of the proposal. Darlene Freitas, area resident, spoke in opposition to the application. She stated that she has the same concerns as the previous speakers. Ms. Freitas clarified that the lack of amenities, such as grocery stores and gas stations, points to the issue that each unit would require two vehicles, not that the residents are looking for these amenities in the area. She informed the Committee that she does not believe that the new residents would be empty nesters as they would probably not wish to live beside an elementary school. Ms. Freitas added that she does not allow her children to cross Meadowglade Road due to safety concerns. She stated that the only park in the area also has traffic issues as many of the residents have to drive to the park. Johnene Milan, area resident since 1999, spoke in opposition to the application. Ms. Milan stated that her family likes the neighbourhood. In 1999 the builder had indicated that the area would be single family homes and some townhouses. Ms. Milan informed the Committee that her children are walked to school (Mother Teresa Catholic Elementary). She stated that the residents are proud of their neighbourhood and she doesn't believe the proposed housing will be conducive to the neighbourhood. Ms. Milan stated that several of her neighbours have indicated that they plan on leaving the area due to the proposal. The advertising from the builder, in 1999, had indicated that her house would be surrounded by ravines and green space, which has not been the case. Ms. Milan informed the Committee that it has been her experience that the proposed housing will be higher density with up to ten people living in a two bedroom unit. Ms. Milan agreed with the concerns expressed by previous speakers. Graziella VanderBaaren, area resident of twelve years, spoke in opposition to the application. She stated that she had moved to her current home because of the types of homes in the area. Ms. VanderBaaren stated that the developer of her house had not indicated that there would be high density housing. She added that she is concerned about the increased population having a negative effect on the traffic. Ms. VanderBaaren stated some parents wait on- street for up to two hours so they can more easily pickup their children from school. She stated that she is in agreement with the previous speakers. Christine Axhorn, area resident since December, 1997, spoke in opposition to the application. She stated that she is in agreement with the previous speakers. Ms. Axhorn added that-she is concerned about the subletting of the condominiums and the possibility of increased crime. Vem 4 -9 General Purpose and Administration Committee Minutes May 28, 2012 Stacy Howsen, area resident, spoke in opposition to the application. Ms. Howsen stated that she is in agreement with the previous speakers. She added that she is concerned that this public meeting is being held during the day when most residents are working. Ms. Howsen informed the Committee that the corner properties at Prestonvale and Bloor are zoned high density. She asked whether there is a need for more high density. Virgina Neahr, area resident, spoke in opposition to the application. She stated that she only recently started letting the children walk to school and she is concerned about construction threatening the children's safety. Ms. Neahr stated that she is in agreement with the previous speakers. She added that her main concern regarding the proposal is the increased traffic. Ms. Neahr recommended that the developer change the proposal to more single detached homes rather than the higher density. She suggested that the Municipality coordinate the drop -off issues at the school with the School Board, including building a "Kiss N Ride area" behind the school. Ms. Neahr stated that there are no public parks in the area and she suggested that this would be an ideal use for the land. She noted that the school property is not public during school areas. Ms. Neahr stated that she had left Ajax due to the "splitting of children to two schools" and she hoped that this would not happen with Dr. G. J. MacGillivray Public School. Trishan Lawson, area resident of eight years, spoke in opposition to the application. Ms. Lawson stated that she hopes that she would be able to continue to walk her children to the Dr. G. J. MacGillivray Public School for the full eight years of school. She stated that the school and the Municipality have attempted to mitigate the safety concerns surrounding the school, but these are infrastructure issues, which should be addressed prior to allowing higher density areas. She informed the Committee that she chose Courtice because of the types of houses in the neighbourhood. Leah -Anne Ekwenuke, area resident for a year, spoke in opposition to the application. Ms. Ekwenuke stated that her children are walked to school by an adult. She says the safety concerns are partly due to the lack of a crossing guard at Prestonvale. Ms. Ekwenuke informed the Committee that the residents park two hours prior to the end of the school day in order to obtain a parking spot. She added that she is concerned about the potential of a decrease in the property values and with the lack of areas to walk dogs. Mike Dingman, area resident, spoke in opposition to the application. Mr. Dingman stated that he is still concerned about the calculation of the estimated population, and with the notification process because he was not notified of the application. Mr. Dingman stated that the planning process sign has been in place for four years and has recently had the wording changed. He added that local residents do not read the sign regularly as it has been in place for years. Mr. Dingman stated that he is concerned about the increase in population and that condominium units will have more cars per -10- 4 -10 General Purpose and Administration Committee Minutes May 28, 2012 unit than proposed in the Staff Report. He stated that these units will be occupied with large families. Mr. Dingman stated that he is also concerned about the existing speeding traffic, and the lack of a public park land in the area. He informed the Committee that he moved to the area for the larger lots. Mr. Dingman stated that the additional children will have nowhere to play and may be in jeopardy if they have to cross the street to Roswell Park to play. He added that he believes that more people cause more problems. David Simkins, area resident of twelve years, spoke in opposition to the application on behalf of his wife and himself. Mr. Simkins stated that he moved to Courtice for the balance between urban and rural. He stated that he is concerned that Courtice is becoming Ajax, in terms of housing. Mr. Simkins stated that he agrees with Mr. Dingham's comments regarding the population calculation. He added that he sees safety issues in the area daily. Mr. Simkins stated that he is concerned that there will be a child fatality in the area. Ed Courville, area resident, spoke in opposition to the application on behalf of his wife and himself. Mr. Courville stated that he agrees with the previous speakers. He added that he believes that the proposed development should be in the town.centre, according to his review of the Official Plan. Mr. Courville stated that there are many residents who oppose the plan. Nicole Norman, area resident, spoke in opposition to the application. Ms. Norman stated that she agrees with the previous speakers. She added that she does not understand why the meeting was taking place as she believes that all the residents are opposed to the application. Ms. Norman informed the Committee that she is aware of 20 other residents who could not attend due to work obligations. She added that there is so much traffic and construction in the area that the road crossing lines need to be repainted. Martin Rytwinski, area resident for 20 years, spoke in opposition to the application. Mr. Rytwinski explained why he chose the Courtice area, being the neighbourhood, the area, and the schools. He stated that he is concerned that there will be a child fatality in the area due to the traffic issues, which he believes will only increase with the proposal. Guy Denomme, area resident, spoke in opposition to the application. Mr. Denomme stated that his street has an average of 4.5 persons per house. He is in agreement with the previous speakers. Mr. Denomme added that he is concerned that there will be more parking across from his house as a result of the increased population. He informed the Committee that Meadowglade Road is being used as a major artery. Mr. Denomme suggested the following changes in order to increase pedestrian safety: change speed limit to 40km per hour; install a stop sign at Robert Adams; and install speed bumps on Meadowglade Road. - 11 - 4 -11 General Purpose and Administration Committee Minutes May 28, 2012 Councillor Partner left the meeting at 12:56 p.m Liane Kelly, area resident, spoke in opposition to the application. She stated that she agrees with the previous speakers and is concerned about the traffic increasing as a result of the proposal. Ms. Kelly added that, as a senior, she is concerned about the decreasing property values as a result of the proposal. She stated that she is mostly concerned about the safety of her grandchildren. Cristiano De Lima, area resident, spoke in opposition to the application. Mr. De Lima, stated that he believes that the population calculation is not correct because he believes that there will not be single people living in the condominium units. He stated that he is concerned that the school is currently overcrowded and he believes that there will be more children than the school board has calculated. Mr. De Lima stated that he agrees with the previous speakers. Jim Oleksuik, area resident, spoke in opposition to the application. Mr. Oleksuik stated that he loves living in the area but he is very concerned about the traffic. He stated that he agrees with the comments of the previous speakers. Mr. Oleksuik informed the Committee that he walks his children to school. He added that green space would be nice. Mr. Oleksuik informed the Committee that he is concerned with the approval of the high density area may lead to the approval of more high density areas. He concluded that he does not believe that this proposal is a good decision for the area. RECESS Resolution #GPA- 323 -12 Moved by Mayor Foster, seconded by Councillor Hooper THAT the Committee recess for 45 minutes. CARRIED The meeting reconvened at 1:49 p.m. Councillor Partner returned to the meeting at 1:49 p.m No one spoke in support of the application. Nick Mensink, Sernas Associates, and Richard Aubrey, Prestonvale Heights, were present on behalf of the applicant. Mr. Mensink stated that he is pleased with the Staff Report and he looks forward to the remainder of the process. He stated that he would be in favour of hosting a public information centre meeting to further dialogue with the residents. Regarding the citizens concerns, Mr. Mensink stated that the traffic issues are related to the school, but that he hopes that the proposed parking plan would assist -12- 4-12 General Purpose and Administration Committee Minutes May 28, 2012 with solving the parking issues. He noted that the parking spaces for the condominiums exceed the minimum requirements. Richard Aubrey, Prestonvale Heights was present to answer questions. Mr. Aubrey stated there may be a difference of 12 to 20 feet in building height of the condominium buildings compared to the existing housing heights. ALTER THE AGENDA Resolution #GPA- 324 -12 Moved by Councillor Neal, seconded by Councillor Hooper THAT the agenda be altered to consider Report PSD- 027 -12 at this time. MOTION LOST Mayor Foster chaired this portion of the meeting. DELEGATIONS Jaison Gibson contacted the Municipal Clerk's Department in advance of the meeting to advise that he would not be present. Caroline Willoughby and her children, Daniel, Paige, Avery and Teagan, were present regarding Report CLD- 019 -12, Exotic Pet By -law Amendments. Ms. Willoughby presented additional signatures to the petition, asking "the Municipality of Clarington to allow domestic miniature pigs as household pets ". She thanked Staff for looking at the issue of keeping ferrets. Ms. Willoughby informed the Committee that her family was objecting to the proposal to exclude the keeping of pot belly pigs within residential areas. She was concerned that the Report does not list the name of the swine expert. Ms. Willoughby stated that she can see that there would be a concern with having a 9001b pig, but she informed the Committee that her pot belly pig, Toby, will not exceed 501b. She stated that she had no issue finding a veterinarian who will care for pot belly pigs. Ms. Willoughby informed the Committee that Toby has been neutered and microchipped recently. She added that the veterinarian informed her that 10 pot belly pigs have been neutered in the past year in Durham Region. Ms. Willoughby advised that Toby is trained on a leash and has had many outings where there have been no issues. Ms. Willoughby stated that she does not agree with the statement in the Report that the pigs will "fight to the death ". Ms. Willoughby stated that the abandoned pot belly pig, Kingston, is not representative of pot belly pigs and is similar to an abandoned cat or dog. Ms. Willoughby asked that Toby and other existing pot belly pigs be grandfathered into the Exotic Pet By -law until their demise. Karen Hill was present regarding Report CLD- 019 -12, Exotic Pet By -law Amendments. Ms. Hill stated that she is a neighbour of Caroline Willoughby and family and she is in support of the Willoughby /Brunelle family's request to be permitted to keep Toby. She -13- 4 -13 General Purpose and Administration Committee Minutes May 28, 2012 stated that she believes that the animals are well cared for and well behaved. Ms. Hill urged the Committee that a compromise be made to allow Toby to stay with the Willoughby /Brunelle family. PRESENTATIONS Erica Mittag, from the Community Services Department, made a verbal presentation to accompany a PowerPoint presentation regarding Report CSD- 007 -12, regarding "June is Recreation and Parks Month ". Ms. Mittag explained "Recreation and Parks Month ". She informed the Committee that Community Services Department Staff will be touring neighbourhoods to provide families with low or no cost recreation ideas. She explained that the Community Services Department is offering free or low -cost activities to celebrate Recreation and Parks Month. Ms. Mittag explained why these activities are a benefit to individuals and communities. Councillor Novak chaired this portion of the meeting. PLANNING SERVICES DEPARTMENT TO PERMIT A HAIR SALON AND DAY SPA (PERSONAL SERVICE SHOP) WITHIN AN EXISTING COMMERCIAL PLAZA Resolution #GPA- 325 -12 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report PSD- 026 -12 be received; THAT the rezoning application submitted by 1331030 Ontario Inc. be approved and that the proposed Zoning By -law contained in Attachment 2 to Report PSD- 026 -12 be passed; and THAT all interested parties listed in Report PSD- 026 -12 and any delegations be advised of Council's decision. CARRIED -14- 4 -14 General Purpose and Administration Committee Minutes May 28, 2012 PROPOSED OFFICIAL PLAN, REZONING, AND AMENDMENT TO DRAFT APPROVED PLAN OF SUBDIVISION AND TO PERMIT A 261 UNIT RESIDENTIAL PLAN OF SUBDIVISON APPLICANT: PRESTONVALE HEIGHTS LIMITED Resolution #GPA- 326 -12 Moved by Mayor Foster, seconded by Councillor Neal THAT Report PSD- 027 -121 be received; THAT the applications to amend the Official Plan, Zoning By -law and Draft Approved Plan of Subdivision submitted by Prestonvale Heights Limited to permit the development of 261 residential units continue to be processed including the preparation of a subsequent recommendation report; and THAT all interested parties listed in Report PSD- 027 -12 and any delegations be advised of Council's decision. CARRIED AS AMENDED LATER IN THE MEETING (See following motions) Resolution #GPA- 327 -12 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report PSD- 027 -12 be referred back to staff; THAT the applicant, together with the Planning Services Department Staff, hold a public information centre meeting in the community; and THAT notification of the public information centre meeting be issued to residents within a 250m radius of the subject lands. MOTION WITHDRAWN -15- 4 -15 General Purpose and Administration Committee Minutes May 28, 2012 Resolution #GPA- 328 -12 Moved by Councillor Neal, seconded by Mayor Foster THAT the foregoing Resolution #GPA- 326 -12 be amended by inserting the following as paragraphs three and four: "THAT the applicant, together with the Planning Services Department Staff, hold a public information centre meeting in the community; and THAT notification of the public information centre meeting be issued to residents within a 250m radius of the subject lands; and" CARRIED The foregoing Resolution #GPA- 326 -12 was then put to a vote and carried as amended. Councillor Neal left the meeting at 3:32 p.m. prior to the vote on Report PSD- 028 -12. PERIODIC REPORT ON PLANNING ACTIVITIES FOR 1ST PERIOD JANUARY — APRIL 2012 Resolution #GPA- 329 -12 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD- 028 -12 be received for information. CARRIED Councillor Neal returned to the meeting at 3:34 p.m. APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: HAYES LINE (BOWMANVILLE) LTD. Resolution #GPA- 330 -12 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report PSD- 029 -12 be received; THAT the application submitted on behalf of Hayes Line (Bowmanville) Ltd. to remove the Holding (H) symbol be approved and that the By -law attached to Report PSD- 029 -12 to remove the Holding (H) symbol be passed; -16- 4-16 General Purpose and Administration Committee Minutes May 28, 2012 THAT Council's decision and a copy of Report PSD- 029 -12 be forwarded to the Region of Durham and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD- 029 -12 and any delegations be advised of Council's decision. C�7e\��I�i7 RECESS Resolution #GPA- 331 -12 Moved by Mayor Foster, seconded by Councillor Neal THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 4:02 p.m. Mayor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR APRIL, 2012 Resolution #GPA- 332 -12 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report EGD- 018 -12 be received for information. CARRIED Councillor Woo chaired this portion of the meeting. OPERATIONS DEPARTMENT BLUE COMMUNITY Resolution #GPA- 333 -12 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report OPD- 005 -12 be received; -17- 4 -17 General Purpose and Administration Committee Minutes May 28, 2012 THAT all interested parties listed in Report OPD- 005 -12 be advised of Council's decision; THAT Council declares Clarington a "Blue Community" and the necessary capital costs will come from the Facilities /Park Maintenance Reserve Fund and the Community Services Capital Reserve Fund, and that the communication and promotion campaign be approved as part of the 2013 Current Budget; THAT Council not approve the banning of non - recyclable utensils at Municipal functions and staff continue to investigate and implement the use of recyclable and biodegradable products in the concession operations; and THAT Council direction be copied to Robyn Hamlyn, Boards of Council, Community Hall /Arena Boards, Council of Canadians, and Blue Communities. CARRIED AS AMENDED (See following motion) Resolution #GPA- 334 -12 Moved by Councillor Neal, seconded by Councillor Partner THAT the foregoing Resolution #GPA- 333 -12 be amended by adding the following to the end of the fourth paragraph: "with limited exception where it is catered by an outside vendor, for Council or Municipal Staff working lunches." CARRIED The foregoing Resolution #GPA- 333 -12 was then put to a vote and carried as amended. Councillor Neal chaired this portion of the meeting. ALTER THE AGENDA Resolution #GPA- 335 -12 Moved by Mayor Foster, seconded by Councillor Partner THAT the agenda be altered to consider the Community Services Department section of the agenda at this time. CARRIED 4 -18 General Purpose and Administration Committee Minutes May 28, 2012 COMMUNITY SERVICES DEPARTMENT JUNE IS RECREATION AND PARKS MONTH Resolution #GPA -336 -12 Moved by Councillor Novak, seconded by Mayor Foster THAT Report CSD- 007 -12 be received; and THAT the month of June be proclaimed Recreation and Parks Month in the Municipality of Clarington. CARRIED Councillor Hooper chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY ACTIVITY REPORT — APRIL 2012 Resolution #GPA- 337 -12 Moved by Councillor Novak, seconded by Mayor Foster THAT Report ESD- 008 -12 be received for information. CARRIED Councillor Partner chaired this portion of the meeting. CLERK'S DEPARTMENT EXOTIC PET BY -LAW AMENDMENTS Resolution #GPA - 338 -12 Moved by Councillor Novak, seconded by Councillor Woo THAT Report CLD- 019 -12 be received; 4 -19 General Purpose and Administration Committee Minutes May 28, 2012 THAT the Exotic Pet By -law 93 -161 be amended to: a) regulate the keeping of pigeons including requirements pertaining to enclosures, banding, owner membership with a recognized pigeon organization, containment of the pigeons, and limiting the number of pigeons permitted within non - agriculturally zoned lands based on a maximum of 10 pigeons per 1.0 square metre of loft space; b) to provide for temporary permits for prohibited animals to be exempt from the provisions of the Exotic Pet By -law provided that all permit requirements are met to the satisfaction of the Municipal Clerk, or designate; c) amend Schedule A to permit the keeping of certain classes of animals; THAT the draft by -law attached to Report CLD- 019 -12 be approved by Council; and THAT all interested parties be advised of Council's decision. CARRIED AS AMENDED (See following motion) Resolution #GPA- 339 -12 Moved by Councillor Woo, seconded by Mayor Foster THAT the foregoing Resolution #GPA- 338 -12 be amended by adding the following after "item c" in the second paragraph: d) to provide that any pot bellied pig of a weight less than or equal to 100 lbs., that is spayed /neutered by the end of the registration period, and that was kept by an owner as a pet on land that is not in an Agricultural zone prior to the passage of the by -law be permitted, provided that proof of purchase is established before May 28, 2012 and registration be no later than June 30, 2012; CARRIED The foregoing Resolution #GPA- 338 -12 was then put to a vote and carried as amended. Fred Horvath left the meeting at 5:18 p.m. 11141Z 4 -20 General Purpose and Administration Committee Minutes May 28, 2012 SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE Resolution #GPA- 340 -12 Moved by Councillor Neal, seconded by Councillor Woo THAT Report CLD- 020 -12 be received; THAT the resignation of Clayton Morgan be received, with regret, and that he be thanked for his contribution to the Committee; and THAT Suzanne Land be appointed to the Committee for a term concurrent with Council. CARRIED REQUEST FOR REPORT — PARKING ON DRIVEWAY APRON Resolution #GPA- 341 -12 Moved by Councillor Neal, seconded by Mayor Foster THAT Staff be directed to prepare a report on the feasibility of allowing residents to park on the apron of their driveway. CARRIED Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT TENDER CL2012 -12, PAVEMENT REHABILITATION, VARIOUS LOCATIONS Resolution #GPA- 342 -12 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report COD - 012 -12 be received; THAT Coco Paving Inc., Oshawa, Ontario, with a total bid in the amount of $2,018,867.52 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2012 -12 be awarded the contract for Pavement Rehabilitation, Various Locations, as required by the Municipality of Clarington, Engineering Department; and -21- 4 -21 General Purpose and Administration Committee Minutes May 28, 2012 THAT the funds required in the amount of $2,360,000.00 (which includes $2,018,867.52 for tendering, design, contract administration and contingencies) be drawn from the following Engineering Department Capital Accounts: Pavement Rehabilitation Accounts: 110 -32- 330 - 83212 -7401 (2012) ........................ ............................... $1,483,866.00 110 -32- 330 - 83212 -7401 (2011) ........................ ............................... $ 421,134.00 110 -32- 330 - 83212 -7401 (2010) ........................ ............................... $ 455,000.00 CARRIED FINANCE DEPARTMENT TAX WRITE -OFFS UNDER SECTION 354(3) and 354(4)(b) OF THE MUNICIPAL ACT, 2001 AND MINIMUM TAX BILLING UNDER SECTION 355(1) Resolution #GPA- 343 -12 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report FND- 012 -12 be received; THAT the Treasurer be authorized, under Section 354(3) and 354(4)(b) of the Municipal Act 2001 to write -off taxes as uncollectible and charge back the appropriate proportionate amounts to the Region of Durham and the Province; and THAT the Mayor and Clerk be authorized to execute a By -Law as shown on Attachment "B" of Report FND- 012 -12, under Section 355 (1) whereby in any year, if the total amount of taxes to be imposed on a property is less than $20, the amount of actual taxes payable shall be zero. CARRIED ANNUAL LEASING REPORT - 2011 Resolution #GPA- 344 -12 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report FND- 013 -12 be received for information. CARRIED -22- 4 -22 General Purpose and Administration Committee Minutes May 28, 2012 ANNUAL COMMODITY HEDGING REPORT - 2011 Resolution #GPA- 345 -12 Moved by Councillor Neal, seconded by Councillor Partner THAT Report FND- 014 -12 be received for information. CARRIED SOLICITOR'S DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS There were no items to be considered under this section of the Agenda. OTHER BUSINESS CIVIL MARRIAGE SERVICES Resolution #GPA- 346 -12 Moved by Councillor Woo, seconded by Councillor Partner WHEREAS on December 13, 2004, Council passed By -law 2004 -253 to "opt in" to providing civil marriage services; AND WHEREAS the authority to provide the civil marriage services extended to those services held Monday to Friday in the Municipal Administrative Centre only; AND WHEREAS the fee for civil marriages was set at $250 to cover the cost of staff time and use of the Municipal Administrative Centre; AND WHEREAS the Municipal Clerk has received requests to perform civil marriage services outside of the parameters set by By -law 2004 -253; WAIF 4 -23 General Purpose and Administration Committee Minutes May 28, 2012 NOW THEREFORE BE IT RESOLVED BY THE COUNCIL, OF THE MUNICIPALITY OF CLARINGTON THAT the Municipal Clerk be authorized to perform the following civil marriage services: Friday, July 27, 2012 at Bloomfield Farms, Newcastle, Ontario Saturday, July 28, 2012 at the Newcastle Community Hall, Newcastle, Ontario; THAT the $250 fee be waived in these instances; and THAT the appropriate by -law be forwarded to Council. CARRIED REQUEST FOR REPORT - YEARLY VOLUNTEER RECOGNITION AWARDS Resolution #GPA- 347 -12 Moved by Councillor Woo, seconded by Councillor Partner THAT Staff be directed to prepare a report on the feasibility of holding the Volunteer Recognition Award Ceremony annually. CARRIED AS AMENDED (See following motion) Resolution #GPA- 348 -12 Moved by Councillor Novak, seconded by Councillor Neal THAT the foregoing Resolution #GPA- 347 -12 be amended by adding the following paragraph to the end: "THAT the report consider the recognition categories be in five year increments." CARRIED The foregoing Resolution #GPA- 347 -12 was then put to a vote and carried as amended. COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. WzE 4 -24 General Purpose and Administration Committee Minutes May 28, 2012 ADJOURNMENT Resolution #GPA- 349 -12 Moved by Councillor Partner, seconded by Councillor Neal THAT the meeting adjourn at 5:36 p.m. MAYOR CARRIED -25- DEPUTY CLERK 4 -25 ® NOTICE OF REVISED APPLICATION & Leading the Way PUBLIC MEETING The Municipality of Clarington has received a revision to the application for a proposed Zoning By -law Amendment related to the proposed Draft Plan of Subdivision. APPLICANT: 1825284 Ontario Limited PROPERTY: Part Lot 12, Concession 2, FotmerTownship of Darlington (the extension of Courtney and Gimblett Streets in Bowmanville) PROPOSAL: This is the second public meeting scheduled relating to the proposed Draft Plan of Subdivision. The plan would consist of between 54 and 66 single detached residential units, roads and related services. The proposed amendment to the Zoning By -law would be appropriate to permit the proposed residential uses in a Draft Plan of Subdivision. REVISION: The application has been revised to include the lands south of the proposed draft plan of subdivision as shown on the attached key map. These lands would be used .together with abutting proposed Blocks 14-23 to create ten (10) residential lots along Colville Avenue. FILE NOS.: ZBA2011 -0024 and S-C-201 1 -0001 A Public Meeting to receive input on the applications will be held on: DATE: Monday, June 11, 2012 TIME: 9:30 a.m. PLACE: Council Chambers, 2 "d Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario J The Staff Report to be presented at the Public Meeting will recommended approval of the subject applications, as revised. Additional information relating-to the applications is available for inspection between 8:30 a.m. and 4:30 p.m. (during July and August 8:00 a.m. and 4:00 p.m.) at the Planning Services Department, 3`d Floor, 40 Temperance Street, Bowmanville, Ontario L1C 3A6, or by calling Anne Taylor Scott (905) 623- 3379, extension 2414 or by e -mail at ataylorscott @clarington.net. If ybu cannot attend the Public Meeting on these applications you can make a deputation to Council at their meeting on Monday, June 18, 2012, commencing at 7.00 p.m. Should you wish to appear before Council, you must register with the Clerks Department by noon on Wednesday, June 13, 2012 to have your name appear on the Agenda. If you wish to be notified of the decision in respect of the proposed plan of subdivision you must make a written request to the Municipality of Clarington, Planning Services Department. APPEAL If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington, Planning Services Department before the by -law is passed; and /or before the approval authority gives or refuses to give approval to the draft -plan of subdivision, the person or public body: i) is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board, and fl) may not be added as a party tb the hearing, of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so, Dated at the Municipality of Clarington this 3D' Lday of 2012 Davi . Crome, M.C.I.P., R.P.P. 40 Temperance Street Direc or of Planning Services Bowmanville; Ontario Municipality of Clarington L1 C 3A6 Cc: LDO 5 -1 Property Location Map (Bowmanvllle) Fl��x Subject SHO ® Subject Lands '"iM Lands Added To The Application ZBA 2011 -0024 Zoning By- IawAmendment S -C -2011 -0001 Draft Plan of Subdivision Owner: 1825284 Ontario Ltd (City Homes) N I CONCESSION ROAD 6.18M Road Wdenfrig M' 3 "`rte« � � � ✓'�� // Property Location Map (Bowmanvllle) Fl��x Subject SHO ® Subject Lands '"iM Lands Added To The Application ZBA 2011 -0024 Zoning By- IawAmendment S -C -2011 -0001 Draft Plan of Subdivision Owner: 1825284 Ontario Ltd (City Homes) N I DRAFT LIST OF DELEGATIONS GPA Meeting: June 11, 2012 (a) Ben Commodore, Regarding an Update from the Firehouse Youth Centre (b) Mark Clarke, Regarding West Beach Parkette Overnight Parking and Access (c) Rolf Kluem, Inspector, DRPS, Regarding Report CLD- 021 -12, Safe Communities Advisory Committee and Anti - Graffiti By -law 6 -1 ■; . ■ Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 11, 2012 Resolution #: By -law #: Report #: PSD- 030 -12 File #: S-C-201 1 -0001 and ZBA 2011 -0024 Subject: -• -• DRAFT PLAN OF e AND ZONING BY-LAW APPLICATION AMENDMENT • PERMIT A RESIDENTIAL DEVELOPMENT • - ONTARIO HOMES) HALLOWAY DEVELOPMENTS RECOMMENDATIONS: Provided there are no significant concerns raised at the public meeting, it is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report PSD- 030 -12 be received; 2. THAT the application for the proposed Draft Plan of Subdivision, submitted by City Homes to permit the development of up to 66 residential units be supported; 3. THAT the Zoning By -law Amendment application submitted by City Homes be approved as contained in Attachment 4 to Report PSD- 030 -12; 4. THAT once all conditions contained in the Official Plan and Zoning By -law with respect to the removal of the (H) Holding Symbol are satisfied, the By -law authorizing the removal of the (H) Holding Symbol be forwarded to Council for approval; 5. THAT the Region of Durham Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD- 030 -12 and Council's decision; and 6. THAT all interested parties listed in Report PSD- 030 -12 and any delegations be advised of Council's decision. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 3A6 T (905)623 -3379 F (905)623 -0830 REPORT NO.: PSD- 030 -12 Submitted by: Z4 � Y/V Reviewed by: a id J. Cr e, MCIP, P Director of Planning Services ATS /C P /av /df May 31, 2012 WW Franklin Wu, Chief Administrative Officer 1. APPLICATION DETAILS 1.1 Applicant/Owner: 1825284 Ontario Limited (City Homes) 1.2 Agent: D.G. Biddle & Associates Limited Mem 1.3 Proposed Draft Plan of Subdivision: To permit the development of up to 66 single detached dwelling lots, part lots for future development, roads, and 0.3 metre reserves. 1.4 Proposed Zoning By -law Amendment: To rezone the subject lands from Agriculture "A ", to appropriate zones, to implement the proposed draft plan of subdivision. 1.5 Area: 2. LOCATION 4.38 ha (10.7 acres) 2.1 The subject lands are located in Part Lot 12, Concession 2, Former Township of Darlington (Extension of Courtney and Gimblett Streets, Knox Neighbourhood, Bowmanville). See Attachment 1. 3. BACKGROUND 3.1 The subject applications for a draft plan of subdivision and rezoning were deemed complete on September 21, 2011. 3.2 The subject lands are located within north Bowmanville. This is an infill site as the surrounding residential neighbourhood is mostly developed. 3.3 The proposed draft plan of subdivision (Attachment 2) contains roads that would assist in completing the network for the neighbourhood including providing access to Concession Road 3. The proposed plan differs from most plans of subdivision applications received in Clarington since the majority of the lots are not explicitly shown on the plan but are represented by blocks that could accommodate varied lot frontages subject to satisfying the zone requirements. The exact number of units and lot widths would be determined by market conditions prior to registration. 3.4 A number of studies were submitted with the applications, including: ® Geotechnical Investigation ® Record of Site Condition ® Noise Impact Study ® Stage 1 -3 Archaeological Assessment ® Conceptual Servicing Report ® On- street Parking Plan REPORT NO.: PSD -030 -12 3.5 In addition, the applicant completed a tree preservation plan in advance of draft plan approval in an effort to address residents' concerns raised at the first public meeting held October 31, 2011. 3.6 On February 16, 2012, the applicant submitted a revised rezoning application to include Block 188, Plan 40M -2363 (Attachment 1). This block is a vacant, future development block and will be used together with land within the draft plan of subdivision to create ten (10) additional single- detached dwelling lots along Colville Avenue. In order to do so, a rezoning is required under the Planning Act and is the reason for the second public meeting. 4. SITE CHARACTERISTICS AND SURROUNDING USES 4.1 The site is relatively flat with some vegetation, and vacant of structures. 4.2 The surrounding uses are as follows: North - Draft approved residential lots within a plan of subdivision (North Glen East S -C- 2007 -0005) South - Single detached residential units within a registered plan of subdivision East - Single detached residential units within a registered plan of subdivision West - Vacant lands designated for low and medium density residential development (formerly draft approved plan of subdivision which has lapsed). 5. PROVINCIAL POLICY 5.1 Provincial Policy Statement (PPS) The Provincial Policy Statement identifies settlement areas as the focus of growth. Land use patterns within settlement areas shall be based on the efficient use of land, infrastructure and other public services, such as public transit. Opportunities for intensification and redevelopment shall be indentified and promoted. A land use pattern, density and mix of uses should be promoted to minimize vehicle trips and support transportation choices. Natural features shall be protected for the long term. The subject applications are consistent with the PPS. 5.2 Growth Plan The Growth Plan provides a framework for accommodating growth in existing built up areas, through intensification and redevelopment, and within greenfield areas. The subject Draft Plan of Subdivision is within a greenfield area. New development in greenfield areas are to be complete communities with access to a mix of jobs, services, housing, school, recreation and open space that is easily accessed through various modes of transportation. The greenfield area of each upper -tier municipality will be planned to achieve a minimum density target that is not less than 50 residents and jobs combined per hectare. Major growth is to be directed to areas serviced by existing or planned municipal infrastructure, such as water and sewer services. Natural heritage features that complement, link or enhance natural systems shall be identified and protected. The subject applications are consistent with the principles of the Growth Plan. 6. OFFICIAL PLAN POLICIES 6.1 Durham Regional Official Plan Within the Durham Regional Official Plan, the lands are designated as Living Area, with an indication of Key Natural Heritage and Hydrologic Features. This feature is attributed to vegetation around the limits of the site, which will be addressed through the completion of the tree preservation plan. CLOCA has indicated that there are no environmental features of concern on the subject lands. Lands designated as Living Area permit the development of communities with defined boundaries, incorporating the widest possible variety of housing types, sizes and tenure. The natural environment, including Key Natural Heritage and Hydrologic Features, shall be given paramount consideration in light of their ecological functions and scientific, educational and health values. In consideration of development applications in designated Living Areas, regard shall be had for the intent of this plan to achieve the following: • A compact urban form; ® The use of good urban design principles; ® The provision of convenient pedestrian access to public transit, educational facilities and parks; ® A grid pattern of roads; ® The provision and distribution of parks, trails and pathways and educational facilities; ® The types and capacities of the existing municipal services, infrastructure and the feasibility of expansion; and ® The balance between energy efficiency and cost. The proposed developments conform to the Durham Regional Official Plan. 6.2 Clarington Official Plan Within the Clarington Official Plan, the subject lands are designated Urban Residential. The use of land in the Urban Residential designation is predominantly for single and semi detached housing with a net density no greater than 30 units per net hectare. The lands are within the Knox Neighbourhood of the Bowmanville Urban Area, which has a population allocation of 5350 and a housing unit target of 1950. The approximate limit of the Lake Iroquois Beach features includes a small portion of the site south of Concession Road 3. No other significant natural heritage features occur on the property. An Environmental Impact Study (EIS) is required for development applications located on lands within or adjacent to the Lake Iroquois Beach and /or, any natural heritage feature, Staff together with CLOCA determined additional EIS work is not required for the subject applications given the previous environmental studies done on the north side of Concession Street and the limited amount of Lake Iroquois Beach on the property, and the lack of other significant natural heritage features. The proposed development conform to the Clarington Official Plan. REPORT NO.: PSD- 030 -12 PAGE 6 7. ZONING BY -LAW CONFORMITY 7.1 Within Comprehensive Zoning By -law 84 -63 as amended the lands are zoned "Agricultural (A) ". Amendments to the Zoning By -law are required in order for development to proceed. 8. PUBLIC MEETINGS AND COMMENTS RECEIVED 8.1 The first public meeting was held on October 31, 2011. No one came forward during the public meeting however following the meeting, residents of Brough Court expressed concerns relating to the potential removal of trees to the rear of their lot, and along the east property limit of the proposed draft plan of subdivision. They subsequently submitted correspondence to the November 7, 2011 Council meeting which was referred to Planning staff. 8.2 For the public meeting scheduled for June 11, 2012, Public Notice was given by mail to each landowner within 120 metres of the revised limits of the subject site and three (3) public meeting signs were installed along Concession Road 3, Courtney Street, and Gimblett Street. 8.3 As of the date of writing this report, staff received three (3) general inquiries relating to the development. 9. SUPPORTING DOCUMENTATION 9.1 Tree Preservation Plan This plan was prepared to assess any opportunities for tree preservation in response to a concern raised by a neighbouring property owner. The report found that due to the required installation of rear yard catch basins along the east property limit, most trees would have to be removed. However, the engineering consultant can revise the location of a rear yard catch basin which will have the effect of preserving additional trees adjacent to the mutual property line of those lots fronting onto Brough Court. The plan also provides guidelines for the preservation of trees during the construction period. While additional trees will be preserved, low lying vegetation will require removal during the grading and servicing of the lots. 9.2 Geotechnical Investigation The purpose of this report is to determine the subsurface soil and shallow groundwater conditions at the site by means of a limited number of shallow boreholes. The report provides engineering information for the design of the proposed residential development at the site, including the following: . _.•- • - • Engineered fill placement requirements and parameters; • Underground service trench excavations, bedding and backfill; • Pavement design for the residential roads; and, • Conventional residential foundation design. This information will be used during the review of the servicing and grading drawings during the detailed design stage of the subdivision. 9.3 Record of Site Condition A Phase I and II Environmental Site Assessment was prepared by Golder Associates Limited and a Record of Site Condition (RSC) has been filed with the Ministry of Environment. The RSC determined that the site is suitable for the proposed residential use from a soils and groundwater perspective. 9.4 Noise Impact Study The study assessed noise generated by vehicular traffic from Concession Road 3. The recommendations of the study include the registration of warning clauses on title of the lands, installation of acoustical fencing along Concession Road 3 to buffer noise in rear yards, and ducting of certain dwellings to accommodate air conditioning units which allow windows and doors to be closed. 9.5 Stage 1 -3 Archaeological Assessment The Archaeological Assessment was prepared in three stages: Stage 1 ® Preliminary screening indicated that site is within an area of high archaeological potential due to proximity to the Bowmanville Creek and other known archaeological sites in the area Stage 2 • Additional testing took place at a high potential interval (every 5 metres) • Historic scatter was found where the remains of building had been recently removed Stage 3 ® An excavation was undertaken to determine the extent and age of material No information of significant cultural value could be gained from further excavation of the site and the assessment concluded that the development property be cleared for development. 9.6 Conceptual Servicing Report The report confirms that sanitary and water services will be extended from the development to the south. Services exist within the Gimblett Street road allowance at the southeast corner of the development property. The report also confirms that existing services are sized appropriately to accommodate the subject development. As outlined above, the location of a rear yard catch basin has been revised on the servicing plan in an effort to preserve additional trees on the site. Stormwater from the subject development will be accommodated by storm sewers for minor storm events and within the road right -of way for major events. Eventually all water drains towards the Jackman Pond. 9.7 On- street Parking Plan An on- street parking plan was submitted with the application and has been approved by the Engineering Services Department. 10. AGENCY COMMENTS 10.1 Enbridge, Bell, Veridian, Rogers, Durham Regional Transit, and Durham Regional Health offer no objections to the proposal. 10.2 The Kawartha Pine Ridge District School Board requests that public sidewalks be included on all roads within the plan of subdivision. 10.3 The Central Lake Ontario Conservation Authority has no objections to the proposed development. Stormwater management techniques were considered for these lands through the preparation and approval of the Northwest Bowmanville Master Drainage Study. Detailed grading and erosion and sediment controls will be considered during the detailed design of the subdivision. CLOCA has provided appropriate conditions of approval. 10.4 The Region of Durham has no objection to the approval of the draft plan of subdivision and has offered conditions of approval. 10.5 Circulated agencies have no objections to the revised rezoning application for Block 188, Plan 40M -2363. 11. STAFF COMMENTS 11.1 The subject lands are within the Bowmanville urban area and are designated for residential development. Pending completion of the upgrades at the Bowmanville Water Pollution Control Plant, the lands can be serviced by the extension of water, sanitary sewer and storm sewer services from the south. REPORT" NO.: PSD- 030 -12 11.2 The proposed plan of subdivision is a logical extension of development and street patterns that exists to the east and to the south. Over time, the subject draft plan would be further connected to another vacant 10 acre parcel to the west to complete development in this corner of the neighbourhood. 11.3 The development on its own may be short of the target of 50 residents and jobs per hectare provided in the Growth Plan. The target is not intended to be applied in isolation to a single development but rather across the Municipality. The design of the proposed draft plan is generally fixed from a transportation perspective and offers a mix of 10.0 metre, 12.0 metre and 15.0 metre lots. This is in keeping with the character and built form of the surrounding neighbourhood. The adjacent plan of subdivision to the west offers blocks of land zoned for townhouse units. 11.4 Clarington Engineering Services provided comments to be satisfied prior to recommending approval of the proposed draft plan of subdivision. The applicant has suitably addressed the comments and conditions of approval that have been provided relating to: • Grading proximate to Concession Road 3, which is to be upgraded in the future; • Installation and removal of temporary cul -de -sacs; • Grading and drainage in the context of the surrounding developments and to comply with the Northwest Bowmanville Master Drainage Study; • Reimbursement with respect to existing front ending agreements for oversized storm sewer and stormwater management works; and • Requirements for cash -in -lieu of parkland. The Engineering Department has no objections. 11.5 Clarington Operations and Clarington Building have no objections to the applications. 11.6 During the public consultation process, comments were received by neighbouring residents who have concerns about the protection of trees. Staff accepted the recommendations of the tree preservation plan, subject to revising the location of the rear yard catch basin. The results were discussed with the property owner who also accepts the plan, as revised. The property owner understands that one of the rear yard catch basins will be shifted in an effort to preserve trees, and a small amount of drainage will continue to drain easterly through their lot, however, this drainage will be reduced from existing levels. 11.7 The subject lands are designated urban residential development subject to meeting the development policies of the Regional and Clarington Official Plans. The supporting documentation and staff and agency comments have all demonstrated that the applications can be approved as the provisions of the Official Plans have been satisfied, subject to the conditions of draft approval. 11.8 It is recommended that the subject lands be placed in urban residential zones to allow for the layout of the 10.0, 12.0 and 15.0 metre lots. The zones applied reflect current standards seen in newer subdivisions with respect to lot coverage and setbacks and are consistent with the surrounding neighbourhood. The Holding provision will be utilized to ensure adequate access and services are in place prior to development and will be lifted by Council 1.11 W REPORT NO.: PSD- 030 -12 PAGE 10 when the appropriate conditions are met. The proposed Zoning By -law Amendments are included as Attachment 4. 11.9 The applicant has provided their concurrence with the Conditions of Draft Plan Approval as set out in Attachment 3. Due to the servicing constraints in Bowmanville which prevent allotment of sewage capacity until 2014, it is recommended that the applicant be given four years before the approval lapses or must be reviewed. This is consistent with most of the recent approvals in Bowmanville which are to lapse in 2016. If Council wishes to reduce this to three years, an amendment to the recommendation should provide for this. 11.10 All taxes payable to the Municipality of Clarington have been paid in full. 12. CONCURRENCE — Not Applicable 13. CONCLUSION 13.1 In consideration of the findings of all supporting studies, comments received from circulated agencies and area residents, and based on review of the proposal, staff recommends that the proposed Draft Plan of Subdivision and Zoning By -law Amendment be approved. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development X Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Anne Taylor Scott Attachments: Attachment 1 - Key Map Attachment 2 - Proposed Draft Plan of Subdivision Attachment 3 - Conditions of Draft Approval and Draft Plan Attachment 4 - Proposed Zoning By -law Amendment 1 AMMORA , • • ! 1 1 Interested parties to be notified of Council and Committee's decision: 1825284 Ontario Limited (City Homes) c/o Jamie Maclnnis Glenn Genge, D.G. Biddle & Associates Ltd. Bill Creamer, D.G. Biddle & Associates Ltd. David & Heather Duckett ., 8°11 9 ------------ FUTURE RESIDENT /AL i = - - - - - - - - - -- -- •- •- •--- •- • - - - -- _ �'-- (R61D A[LONSWCE' NEIWEEN CONGf55/ON z AND J) ^' e _ _ _. ( rte._._•_. I I ••_~ r0 26 I 1 L.- ._. -. -. - - -- -i I n r1J { ._225 L._._. -._. - .—_ • ; 6 24 � 1. 2 j I I i ! I I j i l h J 1 Y I 15 I 1 20 I I I 16 IL 8 j w 2 1 I C I I I I I DOGKLLE AVEA•UE ' I L- ._._._._. �, r-- '— ' - - - -- j�_ 1e4 _J j I b j I I I I i 3 1 I 1._j_I_j -• r.L.r.1.r.._II_._ I 31 res i i j 1 I I I I i ¢033 i i i - N .� — .J— ._t_. —I i;jajtliai�ir_iai i j !• - -- • T-'--_. —._. I j I j j I I I I j 16> 1 � �:_._ I_._ L. J._ J.— J._. 1•_. 1._. l ._.L._.L._J_._1_.1._.1._.L.__L� .—._.—. y._ i._ i_._ i._. �._.1._.1._.1._.L._.L._1_._I_.J ------------------ - - - - -- 00 I w KEroPL�AN 4 LAND USE SCHEDULE PROPOSED USE LAf /SLK OFJ ARE, ,an 5 N uu aun nnm uN.l 'e,.. NON RESIDEIIRAL �uuuuc �7 A" 1' au. fDTALS 27 e6 1.338 ADDMON,L INFORMATION REQUIRED UNDER SECTION 51 OF THE PLANNING ACT E- SW'M- RE9UDYnAI R -FtR R600lIULL/JAGNT N -NT RF:AMHIIAL e sr -rsm l n P 1- WNpPAI WAnR ri1 K -AIL NUNIWAL SFNNGG AV{IUBIE OWNER'S AumomxnON SURVEYOR'S CERTIFICATE M 1825284 ONTARIO I Yuon M pawye umm pMl0 06 vApNiID N muM aFM ��Wm� D.G.BIODLE AND ASSOC. '1A°N6T'X° vnwN J.D. WNES��YMIIED OF SUBDIVISION ALL OF LOTS 1 AND 2 AND PART OF ELGIN STREET ALL ACCORDING TO HAMBLY PLAN (BY LH.SH000NCES PART OF LOT 12, (GEOGRAPHIC TOWNSHIP OF DARLINGTON) NOW IN MUNICIPALITY OF CLARINOTON r O no11s oe,xY m, r3LV, ((D rxv. DP -1 a O (pI6sI2o„ �D c/)v 0 o3 W on N N J I j I I � ' e• I _.4 J ` /I o �__ °_• -_- " e em /" • .?iii Y _, Y - �.. 33,x... - �• -, • -•1 � r- -� -- � .' �_ - F['�:D "•'I �,1- .•.-// •� i- -'___; ! 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I j I j j I I I I j 16> 1 � �:_._ I_._ L. J._ J.— J._. 1•_. 1._. l ._.L._.L._J_._1_.1._.1._.L.__L� .—._.—. y._ i._ i_._ i._. �._.1._.1._.1._.L._.L._1_._I_.J ------------------ - - - - -- 00 I w KEroPL�AN 4 LAND USE SCHEDULE PROPOSED USE LAf /SLK OFJ ARE, ,an 5 N uu aun nnm uN.l 'e,.. NON RESIDEIIRAL �uuuuc �7 A" 1' au. fDTALS 27 e6 1.338 ADDMON,L INFORMATION REQUIRED UNDER SECTION 51 OF THE PLANNING ACT E- SW'M- RE9UDYnAI R -FtR R600lIULL/JAGNT N -NT RF:AMHIIAL e sr -rsm l n P 1- WNpPAI WAnR ri1 K -AIL NUNIWAL SFNNGG AV{IUBIE OWNER'S AumomxnON SURVEYOR'S CERTIFICATE M 1825284 ONTARIO I Yuon M pawye umm pMl0 06 vApNiID N muM aFM ��Wm� D.G.BIODLE AND ASSOC. '1A°N6T'X° vnwN J.D. WNES��YMIIED OF SUBDIVISION ALL OF LOTS 1 AND 2 AND PART OF ELGIN STREET ALL ACCORDING TO HAMBLY PLAN (BY LH.SH000NCES PART OF LOT 12, (GEOGRAPHIC TOWNSHIP OF DARLINGTON) NOW IN MUNICIPALITY OF CLARINOTON r O no11s oe,xY m, r3LV, ((D rxv. DP -1 a O (pI6sI2o„ �D c/)v 0 o3 W on N N Attachment 3 To Report PSD- 030 -12 CONDITIONS OF DRAFT APPROVAL FILE NO.: S- C- 2011 -0001 DATE: April 4, 2012 PLAN IDENTIFICATION 1. The Owner shall have the final plan prepared on the basis of approved draft plan of subdivision S-C-201 1 -0001 prepared by D.G. Biddle & Associates Limited identified as project number 110116, dated June 14, 2011, which illustrates a minimum of 56, and a maximum of 66, single detached residential units including: seven (7) single detached residential dwelling lots (minimum 12.0 metre frontage); four (4) blocks for single detached residential lots (minimum 10.0 metre frontage /maximum 12.0 metre frontage); two (2) blocks for single detached residential lots (minimum 12.0 metre frontage /maximum 15.0 metre frontage); future development blocks; a 5.18 metre road widening; and, 0.3 metre reserves. REVISIONS 1. Reference to the Elgin Street Road allowance is removed from the plan as it has been closed and conveyed. 2. Block 24 should be widened to 6.8 metres to be developed with adjacent Block 40 (5.2m) 18T -89044 and is currently zoned (H)R2. The R2 Zone has a minimum lot frontage of 12 metres. 3. Add 0.3m reserve, at the west end of proposed Courtney Street. FINAL PLAN REQUIREMENTS The Owner shall dedicate the road allowances included in this draft plan as public highways on the final plan. 2. The Owner shall name road allowances included in this draft plan to the satisfaction of the Regional Municipality of Durham and the Municipality of Clarington. 3. The Owner shall prepare an Environmental Sustainability Plan, prior to final approval, for approval by the Director of Planning Services and the Director of Engineering Services. This plan must be approved by the Municipality of Clarington, and shall identify specific measures on how development in Plan S -C- 2011 -0001, will ensure the protection, conservation and enhancement of air, water, and ecological features and functions, energy and other resources and heritage resources. As a minimum, the report shall address; i) Energy conservation measures for new homes, such as the construction and operation of new residential building to a minimum rating of 80 or S-C-201 1 -0001 —April 4, 2012 A Page 1 of 9 more in accordance with Natural Resources Canada "EnerGuide for New Houses" or equivalent certification system; ii) Water conservation measures for new homes such as the Water Sense program or equivalent program; iii) Use of environmentally friendly materials or finishes in the dwellings; and iv) The preparation of a community education hand -book on the environmentally sensitive areas in the neighbourhood. 4. The Owner shall prepare a Community Theme and Urban Design Implementation Plan, prior to final approval, to the satisfaction of the Director of Planning Services and Director of Engineering Services. This Plan shall be prepared by a qualified landscape architect and shall be consistent with the approved plan prepared by the Owner of the Plan of Subdivision 40M -2341 and 40M -2363. The Plan shall include the proposed network of roads, transit, pedestrian and bicycle routes, the location of specific features, sites and residential lots within the neighbourhood such as corner lots, and T- intersections that require specific lot and building placement, orientation and architectural features, design concepts for community theming including gateway treatments, landscape treatments, lighting fixtures, fencing details and related design issues for the overall design, location and configuration of trails and open space buffers. 5. The Owner shall agree in the Municipality of Clarington subdivision agreement to implement the recommended noise control measures of the report entitled "Noise Impact Study" prepared by D.G. Biddle and Associates Limited, dated June 2011 which specifies noise attenuation measures for the development. The agreement shall contain a full and complete reference to the noise report (i.e. author, title, date and any revisions /addenda thereto) and shall include any required warning clauses identified in the acoustic report. The Owner shall provide the Region with a copy of the subdivision agreement containing such provisions prior to final approval of the plan. 6. The Owner shall obtain municipal approval of the zoning for the land uses shown on the approved draft plan in accordance with the provisions of the Planning Act. REQUIREMENTS TO BE SATISFIED PRIOR TO SUBDIVISION AGREEMENT 7. The Owner agrees that lands within the limits of the draft plan must.be graded to accommodate the future urban road profile for Concession Road 3. This includes future sidewalk location without any modification to grades or ditching, all to the satisfaction of the Director of Engineering Services. 8. The Owner shall submit plans showing the proposed phasing to the Region and the Municipality of Clarington for review and approval if this subdivision is to be developed by more than one registration. The Municipality shall require the preparation of a subdivision agreement for each phase of development. S-C-201 1 -0001 —April 4, 2012 Page 2 of 9 mm 9,. The Owner shall retain a professional engineer to prepare and submit a Master Drainage and Lot Grading Plan to the Director of Engineering Services for review and approval. All plans and drawings must conform to the Municipality's Design Criteria as amended from time to time. 10. Prior to registration of any portion of the subject draft plan the owner must demonstrate how perpetual maintenance of any blocks identified as "Part Lots or Blocks" will be undertaken. All part lots will be pre - serviced with water, sanitary and storm sewers. Further, the Owner agrees that until such time as the necessary lands are acquired to complete Blocks 14 -24, these lands shall be graded and seeded. 11. The Owner shall remove all existing buildings and structures that do not comply with the Zoning By -law requirements prior to commencement of the construction of the Plan of Subdivision. REQUIREMENTS TO BE INCLUDED IN SUBDIVISION AGREEMENT 12. All land dedications, easements, sight triangles, road widening and reserves as required by the Municipality of Clarington for this development must be granted to the Municipality of Clarington free and clear of all encumbrances and in a form satisfactory to the Municipality's solicitor. 13. The Owner shall convey a 5.18 metre road widening across the entire frontage to the Municipality of Clarington for the purpose of widening Concession Road 3. 14. The Owner shall convey a 7.0 metre x 14.0 metre sight triangle at the intersection and corners of Gimblett Street and Concession Road 3 to the Municipality of Clarington. 15. The Owner shall convey the 0.3 metre reserve shown as Blocks 26 and 27 on the draft plan, to the Municipality of Clarington. 16. Temporary turning circles may be required depending upon the phasing of the development. The need for any additional temporary turning circles and frozen lots will be determined at the engineering stage solely at the discretion of the Director of Engineering Services. 17. The Owner is 100% responsible for the removal of any adjacent temporary cul- de -sacs adjacent to this development and to restore the area(s) to the municipal urban standard. Restoration may include, but is not limited to removals, installation of curb, gutter, sidewalk streetlight relocation, boulevard restoration, all to the satisfaction of the Director of Engineering Services. 18. All 0.3m reserves within adjacent plans and within Gimblett Street and Courtney Street road allowances shall be removed at the time of registration of the plan. S-C-201 1 -0001 — April 4, 2012 Page 3 of 9 19. Subject to the approval of the Municipal Solicitor and the Director of Engineering Services, the Owner shall, as a beneficiary of downstream oversized works, reimburse the front ending developers for an appropriate share of the cost of the downstream oversized works in accordance with the provisions of the front ending agreement. 20. The Owner shall make a cash -in -lieu payment to the Municipality of Clarington for park or other public recreational purposes in accordance with the provisions of Section 42 of the Planning Act. 21. The Owner shall grant such easements as may be required for utilities, drainage and servicing purposes to the appropriate authorities. 22. The Owner shall submit a geotechnical soils analysis to the Municipality of Clarington for approval. 23. The Owner shall provide and install sidewalks, street lights, temporary turning circles etc., as per the Municipality's standards and criteria. 24. The Owner shall cause all utilities, including hydro, telephone, Cable TV, etc., to be buried underground. 25. The Builder shall include a disclosure in all purchase and sale agreements advising home buyers of Municipal parking regulations, to the satisfaction of the Director of Planning Services. 26. The Owner shall submit a detailed tree preservation plan to the satisfaction of the Municipality of Clarington. No trees shall be removed until such time as this plan has been approved except as authorized by the Municipality. 27. Prior to the issuance of building permits, access routes to the subdivision must be provided to meet Subsection 3.2.5.2(6) of the Ontario Building Code and all water mains and hydrants shall be fully serviced. The Owner agrees that during construction, fire access routes be maintained according to Subsection 2.5.1.2 of the Ontario Fire Code, storage of combustible waste be maintained as per Subsection 2.4.1.1 and open burning as per Subsection 2.6.3.4 of the Ontario Fire Code. 28. The Owner shall be 100% responsible for the cost of any architectural design guidelines specific to this development, as well as 100% of the cost for the "Control Architect" to review and approve all proposed models and building permits, to the satisfaction of the Director of Planning Services. 29. No building permit shall be issued for the construction of any building on any residential lot or block on said plan, until the architectural control guidelines for S-C-201 1 -0001 —April 4, 2012 Page 4 of 9 8 -17 the development and the exterior architectural design of each building and the location of the building on the lot has been approved by the Municipality of Clarington. 30. No residential units shall be offered for sale to the public on said plan until such time architectural control guidelines and the exterior architectural design of each building has been approved by the Director of Planning Services. 31. The Owner agrees that where the well or private water supply of any person is interfered with as a result of the subdivision, the Owner shall at his 'expense, either connect the affected party to municipal water supply system or provide a new well or private water system so that water supplied to the affected party shall be of a quality and quantity at least equal to the quality and quantity of water enjoyed by the affected party prior to the interference. 32. The Owner shall provide the Municipality, at the time of execution of the subdivision agreement unconditional and irrevocable, Letters of Credit acceptable to the Municipality's Treasurer, with respect to Performance Guarantee, Maintenance Guarantee, Occupancy Deposit and other guarantees or deposit as may be required by the Municipality. 33. The Owner shall pay to the Municipality, the development charge in accordance to the Development Charge By -law as amended from time to time, as well as payment of a portion of front end changes pursuant to the Development Charge Act if any are required to be paid by the Owner. 34. The Owner supply on disk, in a CAD format acceptable to the Municipality a copy of the proposed Plan of Subdivision as Draft Approved and each 40M Plan proposed for registration. 35. The Owner is required to submit a signed Record of Site Condition (RSC) to the Regional Municipality of Durham, the Municipality of Clarington and the Ministry of Environment (MOE). This RSC must be to the satisfaction of the Region, including an Acknowledgement of Receipt of the RSC by the MOE. 36. The Owner shall engage a qualified professional to carry out to the satisfaction of the Ministry of Citizenship, Culture and Recreation, an archaeological assessment of the entire property and mitigate, through preservation or resource removal and documentation, adverse impacts to any significant archaeological resources found. No demolition, grading or other soil disturbances shall take place on the subject property prior to the Ministry of Citizenship, Culture and Recreation confirming that all archaeological resource concerns have been met including licensing and resource conservation requirements. 37. Prior to any on -site grading or construction or final registration of the plan, the Owner shall submit and obtain approval from the Municipality of Clarington, and S-C-201 1 -0001 —April 4, 2012 Page 5 of 9 t the Central Lake Ontario Conservation Authority for reports describing the following: a) the intended means of conveying stormwater flow from the site, including use of stormwater techniques which are appropriate and in accordance with the provincial guidelines and the Northwest Bowmanville Master Drainage Study and approved addendums; b) the anticipated impact of the development on water quality, as it relates to fish and wildlife habitat once adequate protective measures have been taken; and c) the means whereby erosion and sedimentation and their effects will be minimized on the site during and after construction in accordance with the provincial guidelines. The report must outline all actions to be taken to prevent an increase in the concentration of solids in any water body as a result of on- site or other related works, to comply with the Canada Fisheries Act; 38. The Owner shall satisfy all financial requirements of the Central Lake Ontario Conservation Authority. This shall include Application Processing Fees and Technical Review Fees as per the approved Authority Fee Schedule. 39. The Owner shall satisfy all requirements, financial and otherwise, of the Municipality of Clarington. This shall include, among other matters, the execution of a subdivision agreement between the Owner and the Municipality of Clarington concerning the provision and installation of roads, services, drainage, other local services and all internal and external works and services related to this proposal. 40. The Owner shall provide for the extension of such sanitary sewer and water supply facilities which are external to, as well as within, the limits of this plan that are required to service this plan. In addition, the Owner shall provide for the extension of sanitary sewer and water supply facilities within the limits of the plan which are required to service other developments external to this subdivision. Such sanitary sewer and water supply facilities are to be designed and constructed according to the standards and requirements of the Regional Municipality of Durham. All arrangements, financial and otherwise, for said extensions are to be made to the satisfaction of the Regional Municipality of Durham, and are to be completed prior to final approval of this plan. 41. Prior to entering into a subdivision agreement, the Regional Municipality of Durham shall be satisfied that adequate water pollution control plant and water supply plant capacities are available to the proposed subdivision. 42. The Owner shall grant to the Region of Durham, any easements required for provision of Regional services for this development and these easements shall be in location and of such widths as determined by the Region of Durham. S-C-201 1 -0001 —April 4, 2012 Page 6 of 9 mm 43. The Owner shall satisfy all requirements, financial and otherwise, of the Regional Municipality of Durham. This shall include, among other matters, the execution of a subdivision agreement between the Owner and the Region concerning the provision and installation of sanitary sewers, water supply, roads and other regional services. 44. The Owner is hereby advised that prior to commencing any work within the Plan, the Owner must confirm that sufficient wire -line communication telecommunication infrastructure is currently available within the proposed development to provide communication /telecommunication service to the proposed development. In the event that such infrastructure is not available, the Owner is hereby advised that the Owner may be required to pay for the connection to and /or extension of the existing communication /telecommunication infrastructure. If the Owner elects not to pay for such connection to and and /or extension of the existing communication /telecommunication infrastructure, the Owner shall be required to demonstrate to the Municipality that sufficient alternative communication /telecommunication facilities are available within the proposed development to enable, at a minimum, the effective delivery of communication /telecommunication services for emergency management services (i.e. 911 Emergency Services). 45. The Owner shall agree in the Agreement, to grant the telecommunication provider any easements that may be required for telecommunication services subject to approval of the Director of Engineering Services. Easements may be required subject to final servicing decisions. In the event of any conflict with existing facilities or easements, the Owner shall be responsible for the relocation of such facilities or easements. 46. The Owner agrees to coordinate the preparation of an overall utility distribution plan to the satisfaction of all effected authorities. 47. The Owner shall grade all streets to final elevation prior to the installation of the gas lines and provide the , necessary field survey information required for the installation of the gas lines, to the satisfaction of natural gas provider. 48. The Owner shall ensure that all natural gas distribution systems are installed within the proposed road allowances. 49. The subdivision agreement between the Owner and the Municipality of Clarington shall contain, among other matters, the following provisions: S-C-201 1 -0001 —April 4, 2012 1 Page 7 of 9 a) The Owner agrees to include provisions whereby all offers of purchase and sale shall include information that satisfies Subsection 59(4) of the Development Charges Act, 1997. b) The Owner agrees to fulfill the requirements of the Master Drainage Study as they apply to this site to the satisfaction of the Central Lake Ontario Conservation Authority. c) The Owner agrees to carry out the works referred to in Condition 37 and Condition 38 to the satisfaction of the Central Lake Ontario Conservation Authority. d) The Owner agrees to maintain all stormwater management and erosion and sedimentation control structures operating and in good repair during the construction period, in a manner satisfactory to the Central Lake Ontario Conservation Authority. e) The Owner agrees to advise the Central Lake Ontario Conservation Authority 48 hours prior to commencement of grading or the initiation of any on -site works. f) That the Builder includes a disclosure in all purchase and sale agreements advising home buyers of municipal parking regulations, to the satisfaction of the Director of Planning Services. g) The Owner agrees to implement those noise control measures recommended in the Noise Report required in Condition 6 including any warning clauses within all applicable agreements of purchase and sale between the Developer and prospective home buyers. 50. Prior to final approval of this plan for registration, the Director of Planning Services for the Municipality of Clarington shall be advised in writing by: a) Central Lake Ontario Conservation Authority, how Conditions 37 -38 have been satisfied; and b) Durham Regional Planning Department, how Conditions 5, 8, 40 -43 have been satisfied. S-C-201 1 -0001 — April 4, 2012 Page 8 of 9 8 -21 NOTES TO DRAFT APPROVAL 1. If final approval is not given to this plan within four (4) years of the draft approval date, and no extensions have been granted, draft approval shall lapse and the file shall be CLOSED. Extensions may be granted provided valid reason is given and is submitted to the Director of Planning Services for the Municipality of Clarington well in advance of the lapsing date. 2. As the Owner of the proposed subdivision, it is your responsibility to satisfy all conditions of draft approval in an expeditious manner. The conditions of draft approval will be reviewed periodically and may be amended at any time prior to final approval. The Planning Act provides that draft approval, may be withdrawn at any time prior to final approval. 3. All plans of subdivision must be registered in the Land Titles system within the Regional Municipality of Durham. 4. Where agencies' requirements are required to be included in the local municipal subdivision agreement, a copy of the agreement should be sent to the agencies in order to facilitate their clearance of conditions for final approval of this plan. The addresses and telephone numbers of these agencies are: a) Central Lake Ontario Conservation Authority, 100 Whiting Avenue, Oshawa, Ontario, LIH 3T3, (905) 579 -0411. b) Durham Regional Planning Department, 605 Rossland Road East, P.O. Box 623, Whitby, Ontario, L1 N 6A3, (905) 668 -7721. S " -C- 2011 -0001 — April 4, 2012 8 -22 Page 9of9 Attachment 4 To Report PSD- 030 -12 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW NO. 2012- being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By -law 84 -63, as amended, of the Corporation of the Municipality of Clarington for ZBA 2011 -0024; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Section 13.4 "SPECIAL EXCEPTIONS — URBAN RESIDENTIAL TYPE TWO (R2) ZONE" is hereby amended by adding thereto, the following new Special Exceptions 13.4.77: 13.4.77 URBAN RESIDENTIAL EXCEPTION (R2 -77) ZONE Notwithstanding Sections 13.2 a), b), c) i), c) ii), c) iii), e), g), and h), those lands zoned R2 -77 shall be subject to the following zone provisions: a. If C. Lot area (minimum) i) single detached dwelling with a minimum lot frontage of 10 metres 300 square metres ii) single detached dwelling with a minimum lot frontage of 12 metres Lot frontage (minimum) i) single detached dwelling ii) single detached dwelling Yard Requirements (minimum) i) Front Yard ii) Exterior Side Yard iii) Interior Side Yard 360 square metres 10 metres 12 metres 6.0 metres to private garage or carport 4.0 metres to dwelling 2.0 metres to porch 6.0 metres to private garage or carport 4.0 metres to dwelling 2.0 metres to porch With private garage or carport 1.2 m on one side, 0.6 m on the other side; Without private garage or carport 3.0 m on one side, 0.6 m on the other side 8 -23 d. Lot coverage (maximum) i). One Storey a) Dwelling 50 percent b) Total of all buildings and structures 55 percent i.i) All other Residential Units a) Dwelling 40 percent b) Total of all buildings and structures 45 percent e. Height (maximum): i) 1 Storey 8.5 metres ii) All other residential 10.5 metres f. Garage Requirements: i) All garage doors shall not be located any closer to the street line that the dwelling front wall or exterior side wall or covered porch projection, except that a maximum of 50% of the lots within the R2- 77 Zone may have garage doors project to a maximum of 1.25 metres from the dwelling's front wall or exterior. side wall or covered porch ii) The outside width of the garage shall be a maximum of 40% of the width of the lot, except in the case of a lot having a minimum lot frontage of 12 metres where the outside width of the garage shall be a maximum of 6 metres." - 2. Schedule "3" to By -law 84 -63, as amended, is hereby further amended by changing the zone designation from "Agricultural (A) Zone" to "Holding — Urban Residential Exception ((H)R2) Zone "; "Agricultural (A) Zone" to "Holding — Urban Residential Exception ((H)R1 -59) Zone' "Agricultural (A) Zone" to "Holding — Urban Residential Exception ((H)R2 -35B) Zone "; and, "Agricultural (A) Zone" to "Holding — Urban Residential Exception ((H)R2 -77) Zone'; as illustrated on the attached Schedule "A" hereto. 3. Schedule "A" attached hereto shall form part of this By -law. 4. This By -law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 and Section 36 of the Planning Act. BY -LAW passed in open session this 18th day of June, 2012. Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk 8 -24 This is Schedule. to By-law passed day • , A 8 -25 • i� °i� ♦ice � °i�i� °♦� °iii♦ ♦ice °ice °i ♦ °i ♦i ° °i °i�i� ♦ °i °i° °ice °iii i ♦�i�i� ♦ � MAP %'� Ogg K FROMPOR OR 600* . 8 -25 Date: June 11, 2012 Resolution #: By -law #: Report#: EGD- 019 -12 File #: Subject: ON- STREET ACCESSIBLE PARKING FOR PERSONS WITH A DISABILITY - NEWCASTLE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. - . THAT Report EGD- 019 -12 be received; 2. THAT Council officially designate an On- Street Accessible Parking Space for Persons with a Disability on King Avenue East Newcastle, in front of the Shoppers Drug Mart; 3. THAT the proposed by -law with a revised Schedule XXIX attached to this report be approved by Council 4. THAT all interested parties listed in Report EGD- 019 -12 be advised of Council's decision. Submitted by: Reviewed by: A.§. Cannella C.E.T. Director of Engineering Services ASC /LJB /dv Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 9 -1 REPORT NO.: EGD -019 -12 1.1 Engineering and Planning staff have worked with Shoppers Drug Mart in developing a site plan for the store location at the corner of Mill Street (Durham Road 17) and King Avenue East in Newcastle. The store was provided with only one public access point from King Avenue East. The decision by Shoppers to not provide a second public access at the back of the store drew criticism from a number of people with disabilities. Many residents felt it was a large inconvenience to park at the rear of the store in one of the two accessible parking spaces then walk the 67m along the sidewalk on Mill Street to the front of the store to reach the only entrance. 1.2 Requests were made by many individuals for the municipality to assist by installing an on- street accessible parking space for persons with disabilities on the south side of King Avenue East near the front entrance of the Shoppers Drug Mart. 2.0 REVIEW 2.1 In reviewing the request, staff contacted and received support from both the Newcastle BIA and the Clarington Accessibility Advisory Committee to implement an on- street accessible parking space. Staff also contacted Durham Region to ensure that placement of such a space would not interfere with turning movements from the Regional intersection. In response to requests for an accessible parking space to be established without delay, the accessible parking space sign was installed in advance of an official by -law amendment. This also gives the Municipality the opportunity to monitor the location, to ensure that the location is appropriate. The Region of Durham is in the process of modifying the pavement markings as part of the Regions asphalt overlay program. 9 -2 REPORT NO.: EGD- 019 -12 PAGE 3, 3.0 SUMMARY 3.1 Staff have now prepared a proposed by -law amendment and revised Schedule XXIX which now includes the location in front of the Newcastle Shoppers Drug Mart. This will increase the on- street accessible parking stalls on Clarington roadways to ten (10). This location is the first on- street accessible parking spot in Newcastle.. 4.0 CONCLUSION 4.1 Based on requests from the public and the support of both the Newcastle BIA and Clarington Accessibility Committee, it is recommended that Traffic By -law 91 -58 be amended to include this new location in a revised Schedule XXIX ON- STREET ACCESSIBLE PARKING FOR PERSONS WITH A DISABILITY. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Leslie J. Benson, Manager of Transportation & Design Attachments: Attachment 1 — Key Map — King Avenue East Shoppers Drug Mart Newcastle Attachment 2 — Proposed By -law amendment to Traffic By -law 91 -58 Attachment 3 — Proposed revised Schedule XXIX (part of amendment above) List of interested parties to be advised of Council's decision: Newcastle BIA Clarington Accessibility Committee 9 -3 E j THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW 2012 -XXX eing a By -law to amend By -law 91 -58, as amended, being a By -law to Regulate Traffic on Highways, Municipal and Private Property in the Municipality of Clarington. WHEREAS the Council of the Corporation of the Municipality of Clarington deems it desirable to amend By -law 91 -58; NOW THEREFORE the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1. That Schedule XXIX "On- Street Accessible Parking for Persons with a Disability" is amended by; a. Deleting in its entirety; b. Submitting the attached new Schedule XXIX "On- Street Accessible Parking for Persons with a Disability ". 2. This By -law shall come into force and take effect on the date approved by Council and when signs to the effect are erected where required per the Highway Traffic Act. BY -LAW passed in open session this XXth day of XXXX, 2012. Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk 9 -5 (NJ v— O r N O) CL M X W J D ❑ W Mr. } J_ m Q U) Q� H Uf) Z O w ui CLI OIU- 0 Y Q 0_ W J m U) W U Q F-- W W 1— t— N (6 Ll. C LlC, N U U) i r m C� C O c �L (Q 10 O ° E❑ C C C C C C C V H Q Q Q Q Q Q Q CO i� O 'i3 O "CS O O _� O (D O U) N U N 2 O 0� N 2 U m o c -+-- U) E m -j c� E a� � c a� E o a� 4-- O ❑ ❑ CD 0 4- o O o +, o w. c� o U) o ai o 0 E 0 c Eo CD � 0 rn E 4- r— f- I— ch C 'a C C C C6 C c� E E O O O Lo CO I` 000 N r- r- r Co LO N a 0 0 p 0 Un 0 0 co U) o Z o Z LLJ V C � O +1 N O m U N r _ _ LU _1 W CO O O U i U > ¢ U O Q D n n E t— N (6 Ll. C LlC, N U U) i r m C� C O c �L (Q 10 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 11, 2012 Resolution #: By -law#: Report#: OPD- 006 -12 File #: Subiect: : WINTER BUDGET REPORT • NIL o A • 1 It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD- 006 -12 be received for information. /f Submitted by: Reviewed by: Fre er k Horvath, Director bff Operations FH /kr a Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 10 -1 :. "1' ! oil 11+ I / NUMSMIM 1.1 As of May 18, 2012, from January 1St to May 18th the Operations Department incurred 2,968.5 hours of total overtime. The following is a comparison of overtime costs for the same period over five years: Year Over Time Hrs Double Time Hrs Lieu Time Hrs Total Hrs Cost 2008 2,681.5 1,686.5 1,381.5 5,749.5 $213,197.56 2009 1,420.5 1,109.0 999.5 3,529.0 $168,463.24 2010 750.5 335.5 799.5 1,885.5 $82,306.63 2011 2,204.5 1,213.0 1,211.5 4,629.0 $217,242.00 20121 1,589.01 357.51 1,022.0 2,968.5 $128,255.47 1.2 During the first four month period the Operations Department provided 32 responses, which included 16 snow clearing; 14.freezing rain /ice; and 2 for drifting. Please note in the following table the total number of our responses for the 2012 winter season compared to the previous five years: YEAR JAN FEB MAR APR TOTAL 2007 17 27 13 2 59 2008 19 27 18 0 64 2009 28 13 1 2 44 2010 12 16 0 0 28 2011 19 17 8 0 44 2012 18 13 1 0 32 Spring clean up of winter sand was completed by May 18th 9 2.1 For 2012 Council approved a winter maintenance budget of $1,787,014; plus $120,000 for sidewalks and parking lots and a Senior Snow Clearing contract of $50,000. 10 -2 2.2 Winter Maintenance: As of May 18, 2012, the following table illustrates the expenditures incurred. Winter Control 2012 Budget 2012 Actual Variance Plowing $339,600 $112,095 $227,505 Sanding /Salting $1,168,500 $842,771 $325,729 Winter Mtce Other $278,914 $231,099 $47,815 Total $1,787,014 $1,185,965 $601,049 There were zero (0) snow removal operations in January and February of 2012 compared to three (3) snow removal operations for the same period in 2011. The variance of the .2012 winter annual maintenance budget to actual up to May 18th of $601,049 includes an estimated sand /salt end of season inventory value of $152,455. 2.3 Sidewalk Snow Clearing Contract: The total budget for this program for 2012 is $120,000 with an actual expenditure of $48,379 as of May 18tH 2.4 2012 Senior Citizens and Physicallv Disabled Sidewalk Program: The total budget for this program for 2012 is $50,000 with an actual expenditure of $35,522 as of May 18th, based on the 234 registrants received. Below is a table of call -out statistics for this program from January 2010 to April 2012: 10 -3 January February March April November December Total 2010 6 8 0 0 1 8 23 2011 8 12 3 0 0 7 30 2012 8 5 1 0 n/a n/a 14 10 -3 :3:lei .e W61 "x.11. 2.5 2012 Senior Citizens and Physically Disabled Sidewalk Program Statistics: Area 2011 -2012 Season New Returning Total Bowmanville 13 104 117 Burketon 0 1 1 Courtice 7 59 66 Em- iskillen 0 2 2 Hampton 0 4 4 Newcastle 10 19 29 Newtonville 1 3 4 Orono 0 11 11 Totals 31 203 234 3. CONCURRENCE - Not applicable 4. CONCLUSION 4.1 The current surplus reflected in this report is based on year to date actual. Final annual results will therefore be impacted by November and December 2012 winter conditions. Staff will continue to provide storm updates to you throughout the fall and winter and will report to Council in early 2013 on the costs of the 2012 winter maintenance program. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Fred Horvath, Director of Operations List of Interested Parties: None 10 -4 Clarington EMERGENCY AND FIRE SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 11, 2012 Resolution #: By -law#: Report#: ESD- 009 -12 File #: Subiect: MONTHLY ACTIVITY REPORT - May 2012 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report ESD- 009 -12 be received for information. Submitted by: Reviewed by: Gord Weir, Director of Emergency Services GW /mb Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 11 -1 REPORT NO.: ESD-009-12 PAGE 2 1. BACKGROUND Report ESD-009-12 covers the month of May and is intended to provide Council with relevant, timely information on the activity of the Emergency and Fire Services Department. 2. COMMENTS The Department responded to 317 calls during this period and recorded total fire losses of $76,600. Attachment # 1 provides May's monthly summary of: ® public education and enforcement activity ® fulltime suppression staffing of 4 or more on a truck ® station responses and call types major occupancy type fires and major occupancy type fire response data ® a description of major occupancy types and call types 3. CONCURRENCE — Not Applicable CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Mark Berney, Deputy Fire Chief Attachments: Attachment#1 —Activity Report — May List of Interested Parties: None Attachment# 1 to Report ESD-009-12 EMERGENCY and FIRE SERVICES ACTIVITY REPORT REPORT PERIOD: May 1,2012 00:00:00hrs -May 31, 2012 23:59:59hrs pU1311 DUCAT ION 5lJMMARY 2012 2011 ACTIVITY THIS TO DATE THIS PERIOD TO DATE PERIOD STATION TOURS 2 11 3 12 SCHOOL VISITS 4 15 4 5 FIRE SAFETY HOUSE VISITS 1 3 0 1 PUBLIC EVENTS 0 9 2 6 SAFETY LECTURES 8 23 3 15 EXTINGUISHER TRAINING 8 10 1 4 FIRE TRUCK VISITS 2 5 0 0 r ENFORCEMENT SU11IMMARY 2012 2011 ACTIVITY THIS TO DATE THIS PERIOD TO DATE PERIOD FIRE INSPECTIONS 39 113 28 135 COMPLAINT INSPECTIONS 8 25 8 60 FIRE SAFETY PLAN REVIEW 10 32 2 17 PLANS REVIEW 17 60 6 60 SITE VISITS 19 60 4 50 AFL RESIDENTIAL VISITS 155 155 0 4 PART 1 TICKETS ISSUED 1 1 0 0 PART 3 FIRE CODE CHARGES 0 0 0 3 FIRE INVESTIGATION 1 14 3 17 Attachment# 1 to Report ESD-009-12 M 101011'* 12-111, P13E��SI�� S�°� THE PERCENTAGE OF TIME PUMPER TRUCKS WERE STAFFED WITH 4 OR MORE FULLTIME 770 FIREFIGHTERS (Pumper 1- Bowmanville, Pumper 4-Courtice) STATION RESPQNSE 5t1MMARY STATION 1 STATION 2 STATION 3 STATION 4 STATION 5 THIS Bowmanville Newcastle Orono Courtice Enniskillen MONTH THIS PERIOD 166 32 15 93 11 317 TO DATE 603 124 74 292 44 1137 CALL TY,";E SUMMARY 2012 2011 THIS TO DATE THIS PERIOD TO DATE PERIOD TOTALS 317 1418 279 1452 FIRES 12 43 10 41 OUTD.00R,.NO LOSS FIRES 15 67 7 39 lolON FIRE':CALLS 290 1089 262 1372 BURNING (controlled) 21 43 15 29 CO FALSE CALL 4 57 17 91 FALSE FIRE CALLS 37 140 26 147 MEDICAL CALLS 156 697 138 752 OTHER CALLS 25 106 21 82 PRE-FIRE CONDITION CALLS 4 21 9 20 PUBLIC HAZARD CALLS 6 53 6 76 RESCUE CALLS 37 191 30 175 Attachment# 1 to Report ESD-009-12 MAJOR QCCUP IRE SLIMMARY OCCUPANCY TYPE #OF CALLS EST. LOSS GROUP A-ASSEMBLY 0 $0 GROUP B -CARE and DETENTION 0 $0 GROUP C- RESIDENTIAL 2 $1,100 GROUP D- BUSINESS AND PERSONAL SERVICES 0 $0 GROUP E- MERCANTILE 0 $0 GROUP F- INDUSTRIAL 0 $0 STRUCTURES/PROPERTIES NOT CLASSIFIED BY O.B.C. 2 $2,000 VEHICLES 7 $74,500 TOTALS 11 $77,600 Note—The two Group C Residential Fires listed above were minor in nature and handled with one truck. No Form 200 will be issued for the month of May. Attachment# 1 to Report ESD-009-12 DESCRIPT[0. OF MAIOR OGCUPANYTYPES Group A:Assembly occupancy units. Assembly occupancies means the occupancy or the use of a building, or part thereof, be for gathering of persons for civic, political,travel, religious, social, educational, recreational, or like purposes, or for the consumption of food or drink. i.e. Production/Viewing Performing Arts, Museum/Art Gallery/Auditorium, Recreation/Sports Facilities, Education Facilities,Transportation Facilities, Other Assemblies, Arenas/Swimming Pools, and Participating/Viewing Open Air Facilities. Group B:Care or Detention occupancy units. Care or detention occupancy means the occupancy or use of a building, or part thereof, be for persons who (a) are dependent on others to release security devices to permit egress, (b) receive special care and treatment, or (c) receive supervisory care i.e. Persons under restraint facilities, persons under supervisory care facilities, care facilities, group/retirement homes Group C: Residential occupancy units. Residential occupancy means the occupancy or use of a building, or part thereof, by means for whom sleeping accommodation is provided but who are not harbored or detained to receive medical care or treatment or are not involuntarily detained. i.e. Detached/Semi/Attached Residential, Dual Residential/Business, Rooming/Boarding, Multi Unit Dwelling, Hotel/Motel/Lodging, Other Residential Group D: Business and Personal Services units. Business or personal services occupancy means the occupancy or use of a•building, or part thereof, for the transaction of business or the rendering or receiving of professional or personal services. i.e. Business and Personal Services Group E: Mercantile occupancy units. Mercantile occupancy means the occupancy or use of a building, or part thereof,for the displaying or selling of retail goods, wares, or merchandise. i.e. Food/Beverage Sales, Department Store/Catalogue/Mail Outlet, Specialty Stores, Other Mercantile Group F: Industrial occupancy units. Industrial occupancy means the occupancy or use of a building, or part thereof, for the assembling,fabricating, manufacturing, processing, repairing or storing of goods and materials. i.e.Vehicle sales/service, Utilities, Manufacturing or Processing Facilities, Storage Facilities, Other Industrial Facilities Structures/Properties not classified by the O.B.C.: Mines or Wells, Transportation/Communication Facilities, Open (outdoor) Storage, Miscellaneous Structures and Property, Structures classed under the National Farm Building Code. Vehicles: Road Vehicles, Rail Vehicles, Watercraft, Aircraft, Miscellaneous/Specialty Vehicles Attachment# 1 to Report ESD-009-12 DESCRlPTIOIV:!QF CALL TYPES Fire and Explosions: Instance or destructive and uncontrolled burning involving structures,vehicles and open area fires, including explosion of combustible solids, liquids or gasses which may or may not have resulted in a dollar loss or an explosion or rupture as a result of pressure, no fire. Outdoor, No Loss Fires: Uncontrolled fires, outdoors,that did not result in a loss, injury or fatality and is not suspected to be caused by arson, vandalism or children playing. Pre Fire Conditions: Incidents with no fire that involve heat or potential pre fire conditions e.g. pot on stove, cooking-smoke or steam, lightning,fireworks. Burning(controlled): Complaint call related to outdoor controlled burning, authorized or unauthorized. Fire Department did not take suppression action. False Fire Call: Alarm activation or fire call that when investigated, is determined to be as a result of equipment failure, malicious/prank, perceived emergency, accidental activation of alarm by a person. CO(carbon monoxide) False Call: a call where it is determined that the detection equipment malfunctioned or there was a perceived emergency- no CO leak. Public Hazard Call: Includes a response for spills and leaks of a hazardous product such as natural gas, propane, refrigerant, miscellaneous/unknown,gasoline or fuel,toxic chemical, radio-active material, power lines down or arcing, bomb, explosive removal standby, CO (carbon monoxide) or other public hazard. Rescue Call: a call for a person in danger due to their proximity to the occurrence and who is unable to self evacuate and is assisted by Fire Department personnel i.e. vehicle accident, building collapse, commercial/industrial accident, home/residential accident, persons trapped in elevator, water rescue or water/ice rescue. Medical Call: Includes a response to a patient(s) suffering from asphyxia, respiratory condition, convulsions, epileptic, diabetic seizure, electric shock, traumatic shock, heart attack, stroke, drug related, cuts, abrasions,fractures, burns, person fainted, nausea and pre-hospital care such as administering oxygen, CPR,defibrillation or first aid. Other Calls: Assistance to other Fire Departments, calls cancelled on route, non fire incidents where an illegal grow operation or drug operation was discovered. Clarftwa MUNICIPAL � `tl 4 �Loj N1 i Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 11, 2012 Resolution #: By -law #: Report#: CLD- 021 -12 File #: Subject: SAFE COMMUNITIES ADVISORY COMMITTEE AND ANTI - GRAFFITI BY -LAW RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD- 021 -12 be received; 2. THAT the proposed terms of reference for the establishment of a Safe Communities Advisory Committee as set out in Attachment No. 1 to Report CLD- 021 -12 be endorsed in principle and presented to the Committee for review and approval; 3. THAT staff be authorized to contact the key stakeholder groups identified in Report CLD- 021 -12 seeking representatives for the Safe Communities Advisory Committee; 4. THAT the proposed Anti - Graffiti By -law attached to Report CLD- 021 -12 be presented to Council; and 5. THAT all interested parties listed in Report CLD- 021 -12 be advised of Council's decision. Submitted by: PLB Reviewed by: P tti . B le Municipal Clerk Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 13 -1 REPORT NO.: CLD- 020 -12 1. BACKGROUND PAGE 2 At the Council meeting of May 14, 2012, the following resolution was passed: "WHEREAS Clarington is committed, through leadership and respect, to building a safe and caring community; AND WHEREAS improving the visual appearance of the Municipality is part of the Corporate Strategic Plan; AND WHEREAS other Municipalities within Durham Region have successfully established partnerships with Durham Regional Police Services and other key stakeholders to implement `Safe Communities Committees'; NOW THEREFORE BE IT RESOLVED THAT Staff be directed to investigate and report back to General Purpose and Administration Committee meeting of June 11, 2012 on establishing a `Clarington Safe Communities Committee' with an initial focus on dealing with vandalism and graffiti and prepare, for consideration, a by -law governing graffiti and similar vandalism." Staff met with Inspector Kluem of Durham Regional Police Services to discuss establishing a Safe Communities Advisory Committee similar to those already in existence in Oshawa and Ajax, as well as elsewhere across the province. 2. NEED FOR A SAFE COMMUNITIES ADVISORY COMMITTEE The idea of a "safe community" stretches beyond mere crime prevention in the traditional sense. The committee allows municipal and community leaders to help their communities reduce crime through crime prevention strategies that fit both the problem and the community. Through discussion, education and cooperation among various agencies, governments and local committees, strategies can be implemented to address community concerns. By dealing with small issues as they arise, larger, more complex problems can be limited and, in comes cases, eliminated. Likewise, existing large problems can be broken down to smaller component parts and resolved. By bringing people who live and work in Clarington together with Council, businesses and municipal and regional government, local issues and concerns can be identified and responded to more effectively. 3. MEMBERSHIP AND MANDATE OF THE COMMITTEE The focus of this type of committee is one of equal influence, experience and cooperation. Each member has an equal resource to provide and potential for influence, the police and by -law play an equal role and have a shared responsibility to work with and through the other committee members and them through us. 13 -2 REPORT NO.: CLD- 020 -12 PAGE 3 In discussion with the Durham Regional Police, possible members put forward include: • The Mayor • Durham Regional Police • Clarington Emergency Services • Municipal Law Enforcement • Durham Media News Representative • Clarington Fireside Youth Group • BIA Representatives from Bowmanville, Newcastle and Orono • The Clarington Older Adult Centre Board • Bev Oda, MP • John O'Toole, MPP • Kawartha Pineridge District School Board • Peterborough Victoria Northumberland Clarington Catholic District Separate School Board • Regional Municipality of Durham • The John Howard Society • Ontario Power Generation, Nuclear Security • EMS • Key industrial and commercial organizations • Various municipal departments, as required • Other community groups or coalitions as required (Courtice Parents Coalition, etc) Through its work, the committee can affect attitudes and bring about changes that will help create safer communities. With a large, diverse base of membership and support, the committee can tackle large issues that could derail or unnecessarily delay a single organization trying to deal with an issue. Graffiti and vandalism, as identified by Council, are two such examples. By bringing together several agencies with expertise in dealing with youth, potential problems may be eliminated. The committee can provide options and different points of view to resolving issues. A proposed Terms of Reference for the Committee is included as Attachment No. 1. It is recommended that these Terms of Reference be endorsed in principle by Council and presented to the Committee for their review and approval. 4. GRAFFITI BY -LAW If graffiti is left unattended, the impression is that nobody cares about the area, which can in turn encourage other types of vandalism. To ensure graffiti issues are dealt with in a timely manner, a new Anti - Graffiti By -law, passed under the authority of the Municipal Act, is proposed. 13 -3 REPORT NO.: CLD- 021 -12 PAGE 4 The proposed by -law provides that Municipal Enforcement Officers, upon finding graffiti may give notice to the owner or occupant of the property requiring compliance within 14 days of the notice being given. Should the owner fail to comply with the notice, the Municipality may enter upon the property at any reasonable time to remove the graffiti. Should it be necessary for the Municipality to clean the graffiti, the costs incurred may be recovered from the owner, either by action or adding the costs to the tax roll and collecting them in the same manner as taxes. 5. FINANCIAL CONSIDERATIONS Upon finalization of the committee's initial work program, a suggested budget amount will be brought forward for 2013 budget consideration. 6. CONCURRENCE - Not applicable 7. CONCLUSION It is respectfully requested that the proposed terms of reference for the Safe Communities Advisory Committee be endorsed in principle, that staff take the necessary steps to seek representatives to the Committee and that the proposed Anti - Graffiti By -law attached hereto be forwarded to Council for passage. CONFORMITY WITH STRATEGIC PLAN -7 The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability X Connecting Clarington Promoting green initiatives Investing in infrastructure X Showcasing our community Not in conformity with Strategic Plan Staff Contact: Patti Barrie, Municipal Clerk Attachments: Attachment 1 - Terms of Reference of the Safe Communities Advisory Committee Attachment 2 - Proposed Anti- Graffiti By -law List of interested parties to be advised of Council's decision: Inspector Ralph Kluem, Durham Regional Police Services 13 -4 TERMS OF REFERENCE SAFE COMMUNITIES ADVISORY COMMITTEE Background Crime prevention is the responsibility of the whole community. Through discussion, education and cooperation among various agencies, governments and local committees, strategies can be implemented to address community concerns. The Safe Communities Advisory Committee will operate in compliance with the Council- Appointed Advisory Committees Protocol. Mandate The Committee will promote collegiality and cooperation amongst stakeholders to enhance the perception and experience of personal safety of all Clarington residents. To ensure safe neighbourhoods, a safe business environment and safe use of recreational, open, or public spaces by proactively addressing perceived or identified community crime and disorder problems. The Committee will work cooperatively with all of the committee members who have an equal influence and responsibility to participate in, and help develop specific and relevant community safety strategies in cooperation with each other. This will be accomplished through: ➢ Engaging the community in discussions of community safety issues ➢ Educating the public on community safety issues ➢ Fostering partnerships with various community agencies ➢ Problem solving and motivating the public to take action ➢ Implementation of identified solutions Scope of Activities The Committee will: ➢ Identify, through community input, risk factors and root causes of crime ➢ Work cooperatively with community partners on the development, implementation and follow-up of crime prevention strategies ➢ Foster a crime prevention/education program with the community at large ➢ Undertake a community education program promoting community safety ➢ Submit an annual report to Council highlighting work completed and a work plan for the upcoming year Membership The Committee shall be comprised of representatives of the following organizations: • The Mayor • Durham Regional Police • Clarington Emergency Services • Municipal Law Enforcement • Durham Media News Representative • Clarington Fireside Youth Group • BIA Representatives from Bowmanville, Newcastle and Orono • The Clarington Older Adult Centre Board • Bev Oda, MP • John O'Toole, MPP • Kawartha Pineridge District School Board • Peterborough Victoria Northumberland Clarington Catholic District Separate School Board • Regional Municipality of Durham • The John Howard Society • Ontario Power Generation, Nuclear Security The Committee may form subcommittees and working groups as may be necessary to address specific issues. These subcommittees may draw upon members from the Committee as well as outside resource members, ie: • EMS • Key industrial and commercial organizations • Various municipal departments, as required • Other community groups or coalitions as required (Courtice Parents Coalition, etc) The Committee members would meet monthly; subcommittee members could be on an invited basis based on topical issues. Staff Support The Committee will receive administrative support from the Municipal Clerk's Department. 13 -6 Attachment No. 2 to Report CLD -020 -12 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW No. 2012 -xxx Being a by -law to prohibit graffiti WHEREAS section 128 of the Municipal Act, 2001, S.O. 2001, c. 25 provides that a local municipality may prohibit and regulate with respect to public nuisances, including matters that, in the opinion of Council are or could become or cause public nuisances; and WHEREAS the opinion of Council of The Corporation of the Municipality of Clarington is that graffiti is a public nuisance. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON ENACTS AS FOLLOWS: Definitions In this by -law, "art mural" means a mural that has been made for the purpose of beautifying specific property; "Municipality" means The Corporation of the Municipality of Clarington; "graffiti" means one or more letters, symbols, numbers, etchings, inscriptions, pictorial representations, or other markings that disfigure or deface property howsoever made on or otherwise affixed to the property, but does not include, (a) signs authorized by the Municipality's Sign By -law; (b) public notices authorized by law; (c) traffic control marks authorized by law; or (d) art murals approved by the Municipality under section 10; "interior space" means any space that is not visible from a highway or other public place; "officer" means a Municipal employee whose duties include the enforcement of this by -law; 13 -7 Anti - Graffiti By -Law 2 1P a g e "property" means a house, building, wall, fence or other structure, whether mobile or immobile, and includes the lands appurtenant to such structures; and "public place" means any place to which the public has access, as a right or by invitation, express or implied. References 2. Reference to any Act or By -law is reference to such Act or By -law as it is amended or re- enacted from time to time. 3. References to sections are references to sections of this by -law. Word Usage 4. This by -law shall be read with all changes in gender or number as the context may require. 5. A grammatical variation of a word or expression defined has a corresponding meaning. Graffiti Prohibited 6. No person shall place graffiti or cause or permit graffiti to be placed on any property. 7. Every owner and every occupant of property shall at all times maintain the property free of graffiti. Application to Interior Space 8. Sections 6 and 7 shall not apply to the interior space of any property. Notice of Comply 9. (1) An officer who finds a contravention of this by -law may give written notice to the owner or occupant of the property requiring compliance with this by- law within fourteen (14) days after the notice is given. (2) The notice may be served personally on the person to whom it is directed or by registered mail to the last known address of that person, in which case the notice shall be deemed to have been given on the third day after it is mailed. (3) If there is evidence that the person in possession of the property is not the registered owner, the notice shall be served on both the registered 13 -8 Anti - Graffiti By -Law 3 1 P a o e property owner and the person in possession of the property. (4) If the address of the owner is unknown or the Municipality is unable to effect service on the owner or occupant under subsection (2), a placard stating the terms of the notice and placed in a conspicuous place upon land on or near the property shall be deemed to be sufficient notice to the owner. Art Mural Exemption 10. This by -law does not apply to any art mural initiated by the Municipality. Failure to Comply 11. If an owner or occupant fails to comply with a notice given under section 9, the Municipality may enter upon the owner's property or occupant's property at any reasonable time for the purpose of removing the graffiti. 12. Costs incurred by the Municipality in doing the work required to be done to remove the graffiti maybe recovered by action or adding the costs to the tax roll and collecting them in the same manner as taxes. Offences 13. Every person who contravenes any provision of this by -law is guilty of an offence and upon conviction is liable to a fine pursuant to the provisions of the Provincial Offences Act, R.S.O. 1990, c. P.33. Short Title 14. This by -law may be cited to as the "Anti- Graffiti By -law ". Effective Date 15. This by -law comes into effect on the day that it is passed. By -law passed this day of , 2012. Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk 13 -9 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 11, 2012 Resolution #: By -law #: Report#: COD - 015 -12 File #: Subject: CL2012 -13, PEBBLESTONE ROAD REHABILITATION, COURTICE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD - 015 -12 be received; 2. THAT Coco Paving, Bowmanville, Ontario, with a total bid in the amount of $390,758.40 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2012 -13 be awarded the contract for Pebblestone Road Rehabilitation, Courtice, as required by the Municipality of Clarington, Engineering Department; 3. THAT the funds required in the amount of $517,000.00 (which includes $390,758.40 for tendering, design, contract administration and contingencies) be drawn from the following Engineering Department Capital Accounts; Pebblestone Road Rehabilitation: 110 -32 -330- 83355 -7401 (2012) ........................... ............................... $517,000.00 4. THAT the Mayor and Clerk be authorized to execute the necessary agreement. �? (� 2 Submitted by: 4 Reviewed by: 'Marie Marano, H.B.Sc., Franklin Wu, M M \J D B \km C.M.O., Director of Corporate Services Nancy Taylor, B.B.A., C.A., Director of Finance/Treasurer Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 14 -1 WULGIZ4 A 701591111JOUTI-XIT—PW 1.1 Tender specifications were provided by AECOM Canada Ltd. for the Pebblestone Road Rehabilitation, Courtice, Ontario. 1.2 Tender CL2012 -13, Pebblestone Road Rehabilitation, Courtice, Ontario was advertised in the Daily Commercial News as well as electronically on the Municipality's website and the Ontario Public Buyer's Association website. Subsequently, tenders were received and tabulated as per "Attachment 1 ". 2. . ANALYSIS 2.1 A total of five (5) submissions were received in response to the tender call. All submissions were deemed compliant. 2.2 After further review and analysis of the compliant bids by AECOM, the Engineering Department and Purchasing, it was mutually agreed that the low bidder, Coco Paving, Bowmanville, Ontario be recommended for the contract for the Pebblestone Road Rehabilitation. A copy of the recommendation memo from the Department of Engineering and AECOM is appended as "Attachment 1 ". 2.3 The low bidder has provided similar services to the Municipality of Clarington in the past and the level of service has been satisfactory. 2.4 Queries with respect to the department needs, specifications, etc. should be referred to the Director of Engineering. 3. FINANCIAL 3.1 The total project cost is $517,000.00 (net of H.S.T. Rebate) which includes $390,758.40 for tendering, design, contract administration and contingencies. The funding required for the project is outlined in the memo from Engineering Services ( "Attachment 1"). 3.2 Funding for this project will be drawn from the following Engineering 2012 Capital account: Pebblestone Road Rehabilitation Courtice Accounts: Account: 110 -32- 330 - 83355 - 7401(2012) ............................ ............................... $517,000.00 14 -2 4. CONCURRENCE This report has been reviewed by Tony Cannella, Director of Engineering Services who concurs with the recommendations. 5. CONCLUSION 5.1 To award the contract to Coco Paving, Bowmanville, Ontario for the Pebblestone Road Rehabilitation, Courtice, based on acceptance of the low compliant bid. CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives X Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Marie Marano, Director of Corporate Services Attachments: Attachment 1 — Recommendation Memo from Engineering Services and letter from AECOM Canada Ltd. Attachment 2 — Key Map List of interested parties to be advised of Council's decision: None 14 -3 Attachment 1 Leading the Way I-N-1 TO: Jerry Barber, Purchasing Manager FROM: Ron Albright; Manager, Infrastructure and Capital Works DATE: June 4, 2012 RE: Pebblestone Road Rehabilitation, Various Streets CL2012 -13 The Engineering Services Department has reviewed the recommendation provided by AECOM Canada Ltd. ("AECOM ") and offers the following comments. We concur with AECOM's recommendation to award the contract to Coco Paving Inc. in the amount of $433,920.00, inclusive of HST, or $390,758.40 net HST, for the rehabilitation of Pebblestone Road between Tooley Road and Trulls Road. The work includes full reconstruction between Timberlane Court and the creek crossing to the west. A detailed breakdown of the project cost is, provided on the Cost Apportionment provided with AECOM's tender review letter. Due to past experiences on similar projects, a contingency amount of approximately 10% is carried forward. An item for guide, rail has been added to the cost apportionment under "Other Costs" in the amount of $20,000. Based on the detailed design estimate, project costs were expected to be very close to the budget amount and as such the guide rail was going to be left out of this work and included with the upcoming roadside protection tender. As the Pebblestone Road tender carne in under 'budget, we have added the guide rail work and will negotiate a price with the contractor upon award of the contract. Coco Paving Inc. is doing similar work as part of contract CL2012 -12, Pavement Rehabilitation.. Funding for the project will come from the Pebblestone Road Rehabilitation account as shown in the table below. . Total Project Value $517,000.00 Budget Amount Pebblestone Road Rehabilitation, 110 -32- 330 - 83355 -7401 (2012) $525,000.00 Estimated Unexpended Budget $8,000.00 Additional Funding Required $0.00 Pebblestone Road Rehabilitation Reconstruction, CL2012 -13 2 June 4, 2012 We recommend the report to Council move forward based on the above apportionment. Attached for your'files is the recommendation provided by AECOM which -includes a mor, detailed breakdown of estimated .project costs. Should you have any further questions, pleas feel free to contact the undersiened. Regards, Ron Albright, P. Eng, Manager, Infrastructure and Capital Works RAlsb Attachment Cc: Will McCrae, P. Eng., Manager, Cobourg Office, AECOM Nancy Taylor, Director of Finance *A.S. Cannella, Director of Engineering Services . t. •il �Il.'y:t;._•i.�..lt�iI b k- stone. *J.7 V"oliE ail li ��c; fil.l':�li�( 1 Q P' I n 1 l F` �1:�� 0� do )rl�c t «= i��in� : C�O'L_t3 (..r'r�l + >< ,, _C 14 -5 ..Juno 4, 2012 Mr, A & CannPlIa, G,F3, Director, Engineering Services The Mum ipality of Clarington 40 Te.rT1Pwaii(:R SWM, ROWMANViLLE, Ontarxi I,1C 3A� Dear Sir: Project No: 60239651 - 05 AECOM 905V2,1121 tel 51 Ci-risk-wRoot 9CG1M'f'7.1 hw r.0R(YVR"-i, rinh, la WIA V.1c WN1V1.;10.0.".1T%10m Reqardjiiq; PeWe5tone Road Pehabilitation, caurlic'e Contract No. CL2012-13 (the "Contract") Municipality of ClaringLon Tan6E-rs fGr the abo-,,a project were opened at the Muncipal Offices 0.11 Friday, r0ay 25. ZIA 2 at 2:1 Sp. m, A I!,,[ of the bids received is provided in the table: be low. TOTAL 131D BIDDER TOTAL 1410 TOTAL BID J�xnl. HST) (Incl, 13 % HST) (Incl. Not HST $384, 000, W Rebate) Coco, Paying Inc. scn'020.a11 5390,758.40 Bom-nanville, ON Wa,976,49 e41$ '71.614 131mcksione Paving & Umislaiclion Ltd. S406,173.Oa, Slouff".1100, ON $ 4.3 65, �Iq 0. $444,437.55* Efirpa Construction & ?-olaterials LW, Pickering, ON 1-fard-Co Cffilflfuelic-n Ltd. $4-37,571 75' Whitby, ON $482'170.-30 $544,853.00 Miller Paving Ltd. V-,90,657,01 Mirkham, ON Tolnulminn Errorr Thee Of Clark)uturi's, Purchasing Department (4he 'Purchiming Depar-Irrievil") revlevovd all - tirik to cxxilimi complia nci�vyi Ih the Claringlon Purchasing ByaUqw. All bids voyerefl- f. .. o p IC-Tied C rn Ham by the Pumhasing Doparinient. AECONI Canada Ud. ('AECQr1X) has reviewy�!d the - -, -e- i bids acid vinfirmed the bid values noted above, Efirpa Construclson & Materials Ltd. arid Hard-Gr) Cansimr.ficm Lid. Tiiiirw errors in nomq affecl me 14-6 PT,3:.. 2 ,Irmo A, ii]II hire ordi�r, Cac.,q- Fearing Inc. is the fcivieyt bidder. Its suLm)imd tenocr hcs been re,, ie&ed and is hind t,O he rrltIrti= tiwra[l;r correct. As directed by the Purchasing Department, refe' enc.:a?s+rla-fO 111,31 rIa.grli(Od to be checked for tl,c lane -st bidder. Coco Paving Inc has been a long-standing Contracler 12 -) a number of MILT Cipalily Of Claringlon projects and hos consistcntly coniplct- l wark to Iho sal isFaclion of tho. M Li nicipal ity. Vkfith the lr.°v bid €rom Coco Paving Inc,, and other as cialed project costs noted on the aitached asst apportionment, the project is within budget. ShruId funding bo auailablc, and basod on gerformsanco, on previous praj .-u1:5, vee are not a rare of any reason whys the rMunicical?tr would not be entitled. in its sole discretion, to amrard the Contract to Cone Paving Inc_ in the ariount of 5384,000.00 (exclusive of HST) tk1je(J la all provisions of the Clarington Rurr_ ..Ilasing Byrlew, being Diet. Nd ChKp]4; : iii Bid F3anxii L,4,411 be rHlaimr d 1, r i'avinlj lrrc, and Blackbior•IN 1 :1,mvinca Gonsiruc lu'm l_irrdtod, the s e o nd lr)w hirtdu Until the Conlrac-t has hee-D exr3 U: er), SlturI!d 'r't u IIa o one yuG.slior) rr: '4 arcilmy tili� ID21lf�l ccrrac,l It -I o unnfIrai tli cJ SInC en, r(:-,I.", AECOM Canada Ud, G Ikdillfl cf-'f2e -, P -End, Associalo Vice-- Rfiesidow, Ea l District, 1l at sr dill. mccmecuaecer nz-orn WrAcs gnr,_; sic. Mr. PunrtrJtiy 1 ", P.Eng , bla;�mger of Infraenclure 5rld Capilel INcfks, Rlur, slpalilp •ter CI;1!0! ,un Mr_ z ear, i33gchuo, I' big., C4101 WO*'S EDR- -r CIT. NILI MiPcglky Of IaannGijr_'sl 14 -7 I DRAFT CDR_ h .5ed on '-Cw Bid Cbnlr;aei,CL2C 12' -1 Project IWACtouftL Number CD-trurJf,7nr,CCQStq Contract CL-202-M ba*lgn, Tendering. Contract Admin- an-dl lhtmflmls 'restrig, DeE.h;in. TeMar and P-4min. and N121,eH2 ,, 72nng Tatars Engineering y7t�laF Gaeta -- �L 0 Priml Tata2 Othux C-D--ts carzthp:!rz;cr) TOW EstityiaLed P1rttect C-mmt BudgeO Aradum �,Owe;-Yll'.nder Sudgmt Amount AJ CnSrA ClXCJLd;) H :5 Pebbfestune Road Rah2bifitation, C:ptrrii�Ge TMJ PO L*eelane Road '1111-32 -33Q 53355 =7401 FYI -1 5 384,000M s 0i Oeyllcta �EMJr n Sts 7A �Z 65. 3 =1 py s 517,0 0.00 9 s 525.00Q 01 .01T rtr::lfl 1, lf, .005.00, ATTACHMENT #2 Contract #CL2012 -13 PEBBLESTONE ROAD PAVEMENT REHABILIATION KEY MAP 14 -9 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 11, 2012 Resolution #: By -law #: Report#: FND- 015 -12 File #: Subiect: SOUTH COURTICE ARENA DEBENTURE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND - 015 -12 be received for information. Submitted by: l IX 1F /A// Reviewed by: Nancy aylor, IBA, CA, Director of Finance/Treasurer NT /LG /hjl Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L'IC 3A6 T 905 - 623 -3379 15 -1 REPORT NO.: FND- 015 -12 PAGE 2 1.0 BACKGROUND 1.1 On July 12, 2002, Clarington Council approved the contract award to construct the South Courtice Arena and authorized the Director of Finance/Treasurer to make debenture application in the amount of $12,000,000.00 plus debenture costs to the Region of Durham for the financing. 1.2 The South Courtice Arena capital project was growth related and the 90% growth portion was to be funded from the Indoor Recreation Development Charges. The $12 million debenture represents the 90% growth portion. The 10% non - growth portion was funded by the municipality upfront. 1.3 In October 2002, the Region of Durham forwarded the debenture cheque and a certified copy of a 10 year installment debenture in the amount of $12,000,000 ($5,105,000 of which may be raised by the issue of refunding debentures in the final year of maturity — 2012) with an amortization period of 15 years. The debenture interest ranged from 3.25% to 5.60% over the 10 years for an average of 4.70 %. 2.0 COMMENTS 2.1 The Region of Durham will be issuing debentures this spring for its own needs and its area municipalities including Clarington per Region's Finance and Administration Committee report 2012 -F -38 dated May 29, 2012. 2.2 The Region is issuing debentures this spring rather than waiting until fall as the long term municipal debenture yield rates remain relatively favourable compared to historical rates. It's anticipated that these rates may increase in the future once the uncertainties in the domestic and international financial markets are settled. 2.3 The new debenture term for Clarington will be 5 years and the average net yield is not to the exceed 3.50% (and is likely to be lower than this when it goes to market). 2.4 Clarington's South Courtice Arena debenture has a balloon payment this year in the amount of $5,105,000.00 that may be paid off or refinanced over the next 5 years. 2.5 The Region does not require Clarington Council's approval to debenture the balloon payment principal of $5,105,000 as the Region has Clarington Council approval on the original debenture for the construction of the South Courtice Arena. 2.6 It's an excellent opportunity for Clarington to refinance the balloon payment as the current debenture interest rates are so low that Clarington will receive substantial savings in annual reduced debt servicing costs that are funded by the 15 -2 REPORT NO.: FND- 015 -12 PAGE 3 Indoor Recreation Development Charges Reserve Fund. This will assist in reducing some of the pressure on this Reserve Fund. 2.7 The South Courtice Arena debenture is the only debenture that matures in 2012 that Clarington can take advantage of the low debenture interest rates. Clarington's other debentures mature in the future and it is not feasible to refinance. 3.0 CONCURRENCE - Not applicable 4.0 CONCLUSION 4.1 It is recommended that South Courtice Arena debenture report be received for information. It is indicated that this will result in substantial savings in annual reduced debt servicing costs. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development X Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Nancy Taylor, B.B.A., C.A., Director of Finance/Treasurer 15 -3 Clarbgton REPORT OFFICE CHIEF ADMINISTRATIVE Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 11, 2012 Resolution #: By -law #: Report#: CAO- 003 -12 File #: Subject: CORPORATE STRATEGIC PLAN 2011 -2014 PROGRESS REPORT RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CAO- 003 -12 and the attached progress Report of the Clarington Strategic Plan be received for information. Submitted by: FW /1p Attach. Franklin Wu, M.A.O.M Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 17 -1 REPORT NO.: CAO- 003 -12 REPORT The Municipality's Corporate Strategic Plan was approved by Council on June 20, 2011. It represents the collective vision of Council members and senior staff manifested through the input of a citizen survey. The Plan established six (6) strategic priorities to guide the Municipality: • Promote Economic Development • Maintain Financial Stability • Connecting Clarington • Promote Green Initiatives • Investing in Infrastructure • Showcasing Community 2. Objectives were developed for each of the above strategic objectives. To implement these objectives, a total of 68 action items were identified to be implemented during the current term of Council (2011 — 2014 inclusive). Throughout this past year, the senior leadership team have reviewed, prioritized, and commenced the implementation of many of the action items. The purpose of this report is to provide a progress report on the status of each of the 68 action items. 3. Through structured metrics and regular review, progress on all action items continues to be evaluated to ensure that the Corporate Strategic Plan did not just "sit on the shelf ". This clearly illustrates the commitment of staff to create a solid foundation for the successful implementation of the Plan. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the following priorities of the Strategic Plan: X Promoting economic development X Maintaining financial stability X Connecting Clarington X Promoting green initiatives X Investing in infrastructure X Showcasing our community Not in conformity with Strategic Plan 17 -2 ATTACHMENT NO. 1 TO REPORT CAO- 003 -12 CORPORATE STRATEGIC PLAN 2011 -2014 PROGRESS REPORT 2012 v I W Objectives Actions Status 1 Expedite business /industrial park Collaborate with the Region to expedite servicing of industrial Technology Park - The Region's consultant has been development parks, including the technology park and the energy park selected for the EA study in 2011, to be completed in 2012 as per the Host Community Agreement. No timeline for the extension of services. Energy Park - the west end is being serviced under the Host Community Agreement; the east end is ready to be serviced privately. Investigate alternative methods of financing services in industrial Working on various front - ending servicing schemes in parks partnership with landowners to open up Lake Road and Industrial Park. Complete Environmental Assessment study for Baseline Road On hold pending completion of Technology Park servicing Environmental Assessment. Encourage public /private partnerships to front -end the costs of Working on various front - ending servicing schemes in servicing strategically selected parcels of land to increase the partnership with landowners to open up. Lake Road and inventory of shovel -ready sites Industrial Park. Fast track processing of industrial development applications Utilizing a "Priority Processing Process" for industrial development applications. All agencies are aware of our prioritization system. v I W I .p CORPORATE STRATEGIC PLAN 2011 -2014 PROGRESS REPORT 2012 -•- wo] kvi L!J 1 • • rbusiness Objectives Actions Status 2 Attract new businesses and retain existing businesses to improve /increase non - residential a small business advisory committee to focus on small development CBOT has undertaken this task through round table discussions with small businesses. assessment growth and employment opportunities Develop a handbook to support small business development Biz Pal application and site plan approval handbook are examples of tools supporting small business development. Enhance pre - consultation process to be more effective in communicating and educating businesses in development requirements Assigned additional resources, improved departmental communication, and maintain continuous dialogue with developers to seek further improvement. There is a high level of satisfaction with pre - consultation process. Ensure positive messaging is reaching our stakeholders Regular item on Department Head Meeting agenda and positive messages are distributed through social media, Clarington Insider and Planning Department e- updates. Undertake a review of municipal processes and regulations to identify opportunities to streamline development application approval Established working groups with developer /consultant to drill down for areas for improvement. Delegation to staff for approval of routine planning matters such as part lot control approval, removal of holding, etc. Continue to explore other delegated opportunities and investigate pre - servicing. The subdivision and site plan agreements are in process of being updated. CORPORATE STRATEGIC PLAN 2011 -2014 PROGRESS REPORT 2012 v I csi Objectives Actions Status 2 Attract new businesses and retain Explore the feasibility of a business development facilitator The new Manager of Corporate Initiatives will assist the existing businesses to position to assist businesses in working through the development Board of Trade to facilitate small businesses through improve /increase non - residential process the development approval process. assessment growth and employment opportunities (Cont'd) Continue the relationship with the Clarington Board of Trade for Council has renewed a 5 year contract with the Board the provision of economic development services of Trade. Staff continue to assist the Board of Trade in facilitating potential development opportunities. Continue to investigate incentives for new development Ongoing and project specific solutions are being sought by Board of Trade and staff. Enhance and expand use of community ambassadors to promote Board of Trade is looking at the details of assigning economic development responsibility to the Board Members to be community ambassadors. Explore initiatives for downtown redevelopment such as CIP for Newcastle and Orono is being updated. Other community improvement plans initiatives such as Parking and Streetscape Studies will be explored. Improve appearance of existing industrial areas Signage for Industrial Park entrance approved through 2012 Budget. Other initiatives to be considered in future years. v I csi r CORPORATE STRATEGIC PLAN 2011 -2014 PROGRESS REPORT 2012 PROGRESS REPORT 2012 i J .,J 00 PROGRESS REPORT 2012 t;d;J LOM I QVI let o Objectives Actions 7.First 1 Improve communication Develop a comprehensive, proactive communication ft is completed. Reviewed by CAO and strategy including all forms of media, technology, and taff. Anticipate d to be completed by late community engagement 2012. Encourage and support staff in becoming ambassadors for Staff are continuously trained as ambassadors in the Municipality by enhancing existing customer service delivering customer service. programs Conduct regular update of community data Media Habit Survey conducted in 2011. As reported to Council in COD- 02 -12, the results will be used and incorporated into the Corporate Communications Strategy and Plan. Community data is regularly updated through the use of various publications such as Community Guide, Fire Safety Guide, E- Update from Planning, the website, the blog and Facebook. Updates of community events etc. are on monitors located in each facility. Ensuring communication is timely, accurate and accessible Social media is used routinely to provide timing communication. Accessibility standards under the ODA has been implemented according to legislated requirements. Ensure two -way communication in enhancing understanding Future project includes conducting a Citizen of issues, proposed solutions, and accomplishments Survey in 2013 to obtain feedback fro \m the public. Regular public information centres on specific projects. 2 Establish the Clarington brand Clarify, refresh, and promote Clarington:s Brand Currently at research and investigation stage. Will continue to develop strategy and program over next two years. CORPORATE STRATEGIC PLAN 2011 -2014 PROGRESS REPORT 2012 Objectives Actions Status Reduce the Municipality's Prioritize and communicate Energy Management Plan Continuous work with the Energy Management energy consumption recommendations and implement Committee through regular reporting to Council. Achievements and information is communicated to employees by the Committee in the publication of the Staff Bulletin. Develop financing strategy to ensure recommendations are Energy Audits undertaken and reported to Council corporately supported and implemented over 2011 and 2012. Pending the finalization of the Energy Management Plan as well as the Audit Master Plan, discussions will be held to discuss potential financing options for any proposed retrofit work. Develop LEED policy for municipal buildings Committee will be drafting a policy for Council consideration in 2012. I C.0 7 J I C) PROGRESS REPORT 2012 Objectives Actions 2 1 Create a culture of 'going Continue Green Committee for Clarington green' Develop municipal buildings waste reduction program Develop community participation programs Collaborate with Region of Durham climate change initiatives Status Green Committee will be reactivated once the new Manager of Corporate Initiatives is hired. The organic bin program will be implemented at the MAC in 2012. All other municipal operated buildings will expand their recyclable programs to include organics in 2013. There have been 2 successful "Pitch in Weeks, 5 Regional special drop off days with 2 more coming in the fall. New programs could be explored through the new Community Green Committee. This task will be assigned to the new Manager of Corporate Initiatives. Involve all staff in development of corporate green culture Energy Management Committee regularly and then encourage promotion by all communicates with all staff on energy conservation ideas via email, poster etc. Objectives 1 (Expand and integrate transportation network Review existing waterfront land acquisition strategy I PROGRESS REPORT 2012 Actions Improve traffic management by updating and expanding traffic data collection Status Ongoing works including radar boards, implementation of community safety zones and additional manual traffic count locations. Develop a comprehensive transportation master plan that Works are currently underway. reviews all modes of transportation (i.e. vehicular, cycling, pedestrian) on our roads, sidewalks, and trails Implement transportation master plan when completed Review and update current land acquisition strategy Explore availability of funding This step is dependent upon completion of the above task subject to Council decision. To be completed in 2013 in coordination with the parks, open space and trails policy review. In consideration of the above task. J i N CORPORATE STRATEGIC PLAN 2011 -2014 PROGRESS REPORT 2012 10 Objectives 4 (Develop waterfront parks J 1 W PROGRESS REPORT 2012 Actions Build West Beach park Develop comprehensive strategy for park implementation, including provisions for funding of new parks Develop conceptual plans with public participation Build Bond Head park expansion Pursue Public /Private Partnership (P3) and /or senior government funding opportunities for waterfront park development Determine feasibility of Municipal participation in dredging Bowmanville Creek Status Phase 1 (parking lot) will be completed 2012. Phase 2 will be implemented through the task below. Conceptual Plan for waterfront park will be completed in 2013/2014. This is our current practice. Currently in Capital Budget forecast in 2013/2014. Staff will investigate all available opportunities. Reporting in 2012 11 J I CORPORATE STRATEGIC PLAN 2011 -2014 PROGRESS REPORT 2012 - •- -®rT e Objectives Actions Status 1 Promote Clarington as a Prepare a comprehensive, long -term tourism marketing Staff met with the Marketing Minds Group, who tourism destination strategy /master plan are investigating Tourism Best Practices and potential creation of a Tourism Board, including strategy & recommendations for Tourism development. Report from Marketing Minds expected in 2012. Continue to promote special events with community & Ongoing partnership with BIA, Marketing Minds, tourism partners external business community (e.g. Mosport Hearts & Boots Concert). "First Impressions" program was introduced and completed by the Marketing Minds group. 2 Improve the visual appearance Improve appearance of all Municipal buildings All buildings are continually under review, most of the Municipality recent improvements involve signage, new and updated, front entrances, painting brick work and improved access to the building and landscaping. Regular ongoing inspections as part of the improvement initiative. Explore opportunities for boulevard /median beautification Ongoing maintenance with horticultural society and maintenance work with community partners and community partners. Will look at boulevard opportunities with community partners. Median maintenance will be reviewed. 12 PROGRESS REPORT 2012 i 13 I CORPORATE STRATEGIC PLAN 2011 -2014 PROGRESS REPORT 2012 14 Objectives Actions Status 3 Promote our heritage Explore possibility of 'Buy Local' program for agricultural This is covered under Durham Region Farm (historical, cultural, produce Fresh Program. agricultural, etc.) Establish a position on historic Camp 30 Very complex issue involving a host of competing interests. Position to be determined by Council pending decision on the Federal Government designation and input from all stakeholders. Facilitate all BIAs working together on Clarington -wide To be undertaken by Council liaison of BIA. initiatives Continue to assist local groups to apply for senior -level Ongoing task. Past accomplishments include: government grants working with residents for Hampton Skate Park, assisting with Valleys 2000 with Fish Ladder, assisting the Newcastle Horticultural Society. Continue to support and promote cultural initiatives (e.g. Ongoing. Marketing & Communication assistance Doors Open Program) through Municipal efforts as initiatives are developed by Cultural Groups. Coordination and promotion of 2012 Culture Days in Clarington (part of a national program that is in its 3rd year). 14 • Rim INI E M 0`01hk Leading the Way CLERK'S T To: Mayor Foster and Members of Council From: Anne Greentree, Deputy Clerk Date: June 8, 2012 Subject: GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING AGENDA—JUNE 11, 2012 — UPDATE Please be advised of the following amendments to the GPA agenda for the meeting to be held on Monday, June 11, 2012: 6. DELEGATIONS No changes to the delegation list. 11. EMERGENCY AND FIRE SERVICES DEPARTMENT a) ESD-009-12 Monthly Activity Report— May 2012 Replacement report (previous version missing pages) (Attachment#1) 13. MUNICIPAL CLERK'S DEPARTMENT a) CLD-020-12 Safe Communities Advisory Committee and Anti-Graffiti By-law, Replacement Page 1 of Terms of Reference, Agenda Page 13-5 (Attachment#2) 6n'he Greentree, Deputy Clerk AG/jeg cc: F. Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379 F 905-623-6506 ATTACHMENT# fTr"')�'T/W/g Clarington REPORT EMERGENCY AND FIRE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 11, 2012 Resolution#: By-law#: Report#: ESD-009-12 File#: Subject: MONTHLY ACTIVITY REPORT- May 2012 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . THAT Report ESD-009-12 be received for information. Submitted by: Reviewed by: Gord Weir, Franklin Wu, Director of Emergency Chief Administrative Officer Services GW/mb CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 REPORT NO.: ESD-009-12 PAGE 2 1. BACKGROUND Report ESD-009-12 covers the month of May and is intended to provide Council with relevant, timely information on the activity of the Emergency and Fire Services Department. 2. COMMENTS The Department responded to 317 calls during this period and recorded total fire losses of $76,600. Attachment # 1 provides May's monthly summary of: ® public education and enforcement activity ® fulltime suppression staffing of 4 or more on a truck ® station responses and call types major occupancy type fires and major occupancy type fire response data ® a description of major occupancy types and call types 3. CONCURRENCE — Not Applicable CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Mark Berney, Deputy Fire Chief Attachments: Attachment#1 —Activity Report — May List of Interested Parties: None Attachment# 1 to Report ESD-009-12 EMERGENCY and FIRE SERVICES ACTIVITY REPORT REPORT PERIOD: May 1,2012 00:00:00hrs -May 31, 2012 23:59:59hrs pU1311 DUCAT ION 5lJMMARY 2012 2011 ACTIVITY THIS TO DATE THIS PERIOD TO DATE PERIOD STATION TOURS 2 11 3 12 SCHOOL VISITS 4 15 4 5 FIRE SAFETY HOUSE VISITS 1 3 0 1 PUBLIC EVENTS 0 9 2 6 SAFETY LECTURES 8 23 3 15 EXTINGUISHER TRAINING 8 10 1 4 FIRE TRUCK VISITS 2 5 0 0 r ENFORCEMENT SU11IMMARY 2012 2011 ACTIVITY THIS TO DATE THIS PERIOD TO DATE PERIOD FIRE INSPECTIONS 39 113 28 135 COMPLAINT INSPECTIONS 8 25 8 60 FIRE SAFETY PLAN REVIEW 10 32 2 17 PLANS REVIEW 17 60 6 60 SITE VISITS 19 60 4 50 AFL RESIDENTIAL VISITS 155 155 0 4 PART 1 TICKETS ISSUED 1 1 0 0 PART 3 FIRE CODE CHARGES 0 0 0 3 FIRE INVESTIGATION 1 14 3 17 Attachment# 1 to Report ESD-009-12 M 101011'* 12-111, P13E��SI�� S�°� THE PERCENTAGE OF TIME PUMPER TRUCKS WERE STAFFED WITH 4 OR MORE FULLTIME 770 FIREFIGHTERS (Pumper 1- Bowmanville, Pumper 4-Courtice) STATION RESPQNSE 5t1MMARY STATION 1 STATION 2 STATION 3 STATION 4 STATION 5 THIS Bowmanville Newcastle Orono Courtice Enniskillen MONTH THIS PERIOD 166 32 15 93 11 317 TO DATE 603 124 74 292 44 1137 CALL TY,";E SUMMARY 2012 2011 THIS TO DATE THIS PERIOD TO DATE PERIOD TOTALS 317 1418 279 1452 FIRES 12 43 10 41 OUTD.00R,.NO LOSS FIRES 15 67 7 39 lolON FIRE':CALLS 290 1089 262 1372 BURNING (controlled) 21 43 15 29 CO FALSE CALL 4 57 17 91 FALSE FIRE CALLS 37 140 26 147 MEDICAL CALLS 156 697 138 752 OTHER CALLS 25 106 21 82 PRE-FIRE CONDITION CALLS 4 21 9 20 PUBLIC HAZARD CALLS 6 53 6 76 RESCUE CALLS 37 191 30 175 Attachment# 1 to Report ESD-009-12 MAJOR QCCUP IRE SLIMMARY OCCUPANCY TYPE #OF CALLS EST. LOSS GROUP A-ASSEMBLY 0 $0 GROUP B -CARE and DETENTION 0 $0 GROUP C- RESIDENTIAL 2 $1,100 GROUP D- BUSINESS AND PERSONAL SERVICES 0 $0 GROUP E- MERCANTILE 0 $0 GROUP F- INDUSTRIAL 0 $0 STRUCTURES/PROPERTIES NOT CLASSIFIED BY O.B.C. 2 $2,000 VEHICLES 7 $74,500 TOTALS 11 $77,600 Note—The two Group C Residential Fires listed above were minor in nature and handled with one truck. No Form 200 will be issued for the month of May. Attachment# 1 to Report ESD-009-12 DESCRIPT[0. OF MAIOR OGCUPANYTYPES Group A:Assembly occupancy units. Assembly occupancies means the occupancy or the use of a building, or part thereof, be for gathering of persons for civic, political,travel, religious, social, educational, recreational, or like purposes, or for the consumption of food or drink. i.e. Production/Viewing Performing Arts, Museum/Art Gallery/Auditorium, Recreation/Sports Facilities, Education Facilities,Transportation Facilities, Other Assemblies, Arenas/Swimming Pools, and Participating/Viewing Open Air Facilities. Group B:Care or Detention occupancy units. Care or detention occupancy means the occupancy or use of a building, or part thereof, be for persons who (a) are dependent on others to release security devices to permit egress, (b) receive special care and treatment, or (c) receive supervisory care i.e. Persons under restraint facilities, persons under supervisory care facilities, care facilities, group/retirement homes Group C: Residential occupancy units. Residential occupancy means the occupancy or use of a building, or part thereof, by means for whom sleeping accommodation is provided but who are not harbored or detained to receive medical care or treatment or are not involuntarily detained. i.e. Detached/Semi/Attached Residential, Dual Residential/Business, Rooming/Boarding, Multi Unit Dwelling, Hotel/Motel/Lodging, Other Residential Group D: Business and Personal Services units. Business or personal services occupancy means the occupancy or use of a•building, or part thereof, for the transaction of business or the rendering or receiving of professional or personal services. i.e. Business and Personal Services Group E: Mercantile occupancy units. Mercantile occupancy means the occupancy or use of a building, or part thereof,for the displaying or selling of retail goods, wares, or merchandise. i.e. Food/Beverage Sales, Department Store/Catalogue/Mail Outlet, Specialty Stores, Other Mercantile Group F: Industrial occupancy units. Industrial occupancy means the occupancy or use of a building, or part thereof, for the assembling,fabricating, manufacturing, processing, repairing or storing of goods and materials. i.e.Vehicle sales/service, Utilities, Manufacturing or Processing Facilities, Storage Facilities, Other Industrial Facilities Structures/Properties not classified by the O.B.C.: Mines or Wells, Transportation/Communication Facilities, Open (outdoor) Storage, Miscellaneous Structures and Property, Structures classed under the National Farm Building Code. Vehicles: Road Vehicles, Rail Vehicles, Watercraft, Aircraft, Miscellaneous/Specialty Vehicles Attachment# 1 to Report ESD-009-12 DESCRlPTIOIV:!QF CALL TYPES Fire and Explosions: Instance or destructive and uncontrolled burning involving structures,vehicles and open area fires, including explosion of combustible solids, liquids or gasses which may or may not have resulted in a dollar loss or an explosion or rupture as a result of pressure, no fire. Outdoor, No Loss Fires: Uncontrolled fires, outdoors,that did not result in a loss, injury or fatality and is not suspected to be caused by arson, vandalism or children playing. Pre Fire Conditions: Incidents with no fire that involve heat or potential pre fire conditions e.g. pot on stove, cooking-smoke or steam, lightning,fireworks. Burning(controlled): Complaint call related to outdoor controlled burning, authorized or unauthorized. Fire Department did not take suppression action. False Fire Call: Alarm activation or fire call that when investigated, is determined to be as a result of equipment failure, malicious/prank, perceived emergency, accidental activation of alarm by a person. CO(carbon monoxide) False Call: a call where it is determined that the detection equipment malfunctioned or there was a perceived emergency- no CO leak. Public Hazard Call: Includes a response for spills and leaks of a hazardous product such as natural gas, propane, refrigerant, miscellaneous/unknown,gasoline or fuel,toxic chemical, radio-active material, power lines down or arcing, bomb, explosive removal standby, CO (carbon monoxide) or other public hazard. Rescue Call: a call for a person in danger due to their proximity to the occurrence and who is unable to self evacuate and is assisted by Fire Department personnel i.e. vehicle accident, building collapse, commercial/industrial accident, home/residential accident, persons trapped in elevator, water rescue or water/ice rescue. Medical Call: Includes a response to a patient(s) suffering from asphyxia, respiratory condition, convulsions, epileptic, diabetic seizure, electric shock, traumatic shock, heart attack, stroke, drug related, cuts, abrasions,fractures, burns, person fainted, nausea and pre-hospital care such as administering oxygen, CPR,defibrillation or first aid. Other Calls: Assistance to other Fire Departments, calls cancelled on route, non fire incidents where an illegal grow operation or drug operation was discovered. ATTACHMENT TO TERMS OF REFERENCE SAFE COMMUNITIES ADVISORY COMMITTEE Background Crime prevention is the responsibility of the whole community. Through discussion, education and cooperation among various agencies, governments and local committees, strategies can be implemented to address community concerns. The Safe Communities Advisory Committee will operate in compliance with the Council- Appointed Advisory Committees Protocol. Mandate The Committee will promote collegiality and cooperation amongst stakeholders to enhance the perception and experience of personal safety of all Clarington residents. To ensure safe neighbourhoods, a safe business environment and safe use of recreational, open, or public spaces by proactively addressing perceived or identified community crime and disorder problems. The Committee will work cooperatively with all of the committee members who have an equal influence and responsibility to participate in, and help develop specific and relevant community safety strategies in cooperation with each other. This will be accomplished through: ➢ Engaging the community in discussions of community safety issues ➢ Educating the public on community safety issues ➢ Fostering partnerships with various community agencies ➢ Problem solving and motivating the public to take action ➢ Implementation of identified solutions Scope of Activities The Committee will: ➢ Identify, through community input, risk factors and root causes of crime ➢ Work cooperatively with community partners on the development, implementation and follow-up of crime prevention strategies ➢ Foster a crime prevention/education program with the community at large ➢ Undertake a community education program promoting community safety ➢ Submit an annual report to Council highlighting work completed and a work plan for the upcoming year HAN DOUTS /C I RCULATI ONS Application By. 0 0 1825284 Ontario Limited .1 A A Applications A proposed draft plan of subdivision & A zoning by- law amendment to permit up to 66 single detached residential units File No.: S-C- 2011 -0001 & ZBA 2011 -0024 Property Location Map (Bowmanville) 5.18m Road Widening CONCESSION ROAD 3 Subject Site w ww Ew coo ¢o �¢ w ouRT z w _ o c� z r z c� oZ �o ¢¢ Ear Ea �o LL zr oc� �L 0 0 0 F F N HTMI RONO-VENUE ls] CO Bi- MAX 8 UNITS'[10.OM FRONTAGE] MIN 6 UNITS[12.OM FRONTAGE] ® Subject Lands Lands Added To The Application ZBA 2011-0024 MAX•10 UNITS[10.OM FRONTAGE] MIN 8 UNITS[12.OM FRONTAGE] Zoning By-law Amendment S-c-201 1-0001 Draft Plan of Subdivision COLVILLE AVENUE Lands added to rezoning application owner: 1825284 Ontario Ltd(City Homes) t. �n Limit of proposed draft plan of subdivision/ rezoning ►, F . Ilk [; e, ON r _ i t, •.1T 1 Lands Y t r r r r B • ► F . .. added to i 1418-& rezoning application W WAN Considered ------------ FUTU I RESIDEN77AL —V ------ T---- � --�—_— ---i of i I I T Extension of --"--, L_ �7 existing 74-7-1101 -=_ �� " . road/servicing�_. I'-'-i IL__._. • I ,r ' - �_ - i ._'i li CIXRIAlY.m�• _ 3 g I I I , � ��5-r. - �-- 1I ER p attern R !rl al i •i' i�7" • Lots are J 1 -,_ . T I L v 1 T r �°`r T—,rt--r 1 I i T r—, �,_r r DRAFT PLAN "(` i 1 OF SUBDIVISION i i l $ I " 8 ! g x i a i ® i i i i = 1 �i •� • I 1 f % I I N,l di Ip15 I[ U 7 M9 MM dY GOINING TO MWBLr fUn ! I I I I I by i'p t``I i - GAS R� D I rI— L � _ L 1 � II d}I ,.adss B• J I-._r_._�1 l � I-�I 1�-r�I-_ _.�I._. RM9UG(W6NI CH LI KP5AN I�q j .3 1 1 � 1ObLI�MT9Y!�Oa F+H Cltt P OAf R IWNI G TItHOU. N r e r e s e n t e d N IN �-•yry pt L I � i I I I 1 1 I I _-1,_,1,_.1._,L._.L,_L._1_.J .L_.i_1—._!_—I_.1-.1_J._.J._-1._1.-.LL,_L I 1.=.1 L..-L—.� � " i Ions blocks DP-1 � r ik48 �, 2 m Golvilb Avenue 23 E Ba N 'gold omments Public tM� i... Staff & �^ r agencies Planning ANEWs Property Location Map (Bowmanville) 5.18m Road Widening CONCESSION ROAD 3 Subject Site w ww Ew coo ¢o �¢ w ouRT z w _ o c� z r z c� oZ �o ¢¢ Ear Ea �o LL zr oc� �L 0 0 0 F F N HTMI RONO-VENUE in CO Bi- MAX 8 UNITS'[10.OM FRONTAGE] MIN 6 UNITS[12.OM FRONTAGE] ® Subject Lands Lands Added To The Application ZBA 2011-0024 MAX•10 UNITS[10.OM FRONTAGE] MIN 8 UNITS[12.OM FRONTAGE] Zoning By-law Amendment 5-C-2011-0001 Draft Plan of Subdivision COLVILLE AVENUE /� Owner: 1825284 Ontario Ltd(City Homes)