HomeMy WebLinkAboutCOD-015-12 Clarington REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: June 11, 2012 Resolution#: By-law#:
Report#: COD-015-12 File#:
Subject: CL2012-13, PEBBLESTONE ROAD REHABILITATION, COURTICE
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-015-12 be received;
2. THAT Coco Paving, Bowmanville, Ontario, with a total bid in the amount of
$390,758.40 (net of H.S.T. Rebate), being the lowest responsible bidder meeting
all terms, conditions and specifications of Tender CL2012-13 be awarded the
contract for Pebblestone Road Rehabilitation, Courtice, as required by the
Municipality of Clarington, Engineering Department;
3. THAT the funds required in the amount of$517,000.00 (which includes
$390,758.40 for tendering, design, contract administration and contingencies) be
drawn from the following Engineering Department Capital Accounts;
Pebblestone Road Rehabilitation:
110-32-330-83355-7401 (2012) ..........................................................$517,000.00
4. THAT the Mayor and Clerk be authorized to execute the necessary agreement.
Submitted by: Reviewed by:
C H.B.Sc., Franklin Wu,
C.M.O., Chief Administrative Officer
Director of Corporate Services
Nancy Taylor, B.B.A., C.A.,
Director of Finance/Treasurer
MM\JDB\km
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: COD-015-12 PAGE 2
1. BACKGROUND
1.1 Tender specifications were provided by AECOM Canada Ltd. for the Pebblestone
Road Rehabilitation, Courtice, Ontario.
1.2 Tender CL2012-13, Pebblestone Road Rehabilitation, Courtice, Ontario was
advertised in the Daily Commercial News as well as electronically on the
Municipality's website and the Ontario Public Buyer's Association website.
Subsequently, tenders were received and tabulated as per "Attachment 1".
2. ANALYSIS
2.1 A total of five (5) submissions were received in response to the tender call. All
submissions were deemed compliant.
2.2 After further review and analysis of the compliant bids by AECOM, the
Engineering Department and Purchasing, it was mutually agreed that the low
bidder, Coco Paving, Bowmanville, Ontario be recommended for the contract for
the Pebblestone Road Rehabilitation. A copy of the recommendation memo from
the Department of Engineering and AECOM is appended as "Attachment 1".
2.3 The low bidder has provided similar services to the Municipality of Clarington in
the past and the level of service has been satisfactory.
2.4 Queries with respect to the department needs, specifications, etc. should be
referred to the Director of Engineering.
3. FINANCIAL
3.1 The total project cost is $517,000.00 (net of H.S.T. Rebate) which includes
$390,758.40 for tendering, design, contract administration and contingencies.
The funding required for the project is outlined in the memo from Engineering
Services ("Attachment 1").
3.2 Funding for this project will be drawn from the following Engineering 2012
Capital account:
Pebblestone Road Rehabilitation Courtice Accounts:
Account:
110-32-330-83355-7401(2012) ...........................................................$517,000.00
REPORT NO.: COD-015-12 PAGE 3
4. CONCURRENCE
This report has been reviewed by Tony Cannella, Director of Engineering
Services who concurs with the recommendations.
5. CONCLUSION
5.1 To award the contract to Coco Paving, Bowmanville, Ontario for the Pebblestone
Road Rehabilitation, Courtice, based on acceptance of the low compliant bid.
CONFORMITY WITH STRATEGIC PLAN —
The recommendations contained in this report conform to the general intent of the
following priorities of the Strategic Plan:
Promoting economic development
Maintaining financial stability
Connecting Clarington
Promoting green initiatives
X Investing in infrastructure
Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Marie Marano, Director of Corporate Services
Attachments:
Attachment 1 — Recommendation Memo from Engineering Services
and letter from AECOM Canada Ltd.
Attachment 2 — Key Map
List of interested parties to be advised of Council's decision:
None
Attachment 1
•
Leadhag ilte�Yay
MEMO
TO: Jerry Barber, Purchasing Manager
FROM: Ron Albright; Manager, Infrastructure and Capital Works
DATE: June 4, 2012
RE: Pebblestone Road Rehabilitation, Various Streets
CL2012-13
The Engineering Services Department has reviewed the recommendation provided by AECOM
Canada Ltd. ("AECOM") and offers the following comments.
We concur with AECOM's recommendation to award the contract to Coco Paving Inc. in the
amount of $433,920.00, inclusive of HST, or $390,758.40 net HST, for the rehabilitation of
Pebblestone Road between Tooley Road and Trulls Road. The work includes full reconstruction
between Timberlane Court and the creek crossing to the west.
A detailed breakdown of the 'project cost is. provided on the Cost Apportionment provided with
AECOM's tender review letter. Due to past experiences on similar projects, a contingency
amount of approximately 10% is carried forward.
An item for guide rail has been added to the cost apportionment under "Other Costs" in the
amount of $20,000. Based on the detailed design estimate, project costs were expected to be
very close to the budget amount and as such the guide rail was going to be left out of this work
and included with the upcoming roadside protection tender. As the Pebblestone Road tender
came in under budget, we have added the guide rail work and will negotiate a price with the
contractor upon award of the contract. Coco Paving Inc. is doing similar work as part of contract
CL2012-12, Pavement Rehabilitation.
Funding for the project will come from the Pebblestone Road Rehabilitation account as shown in
the table below.
Total Project Value $517,000.00
Budget Amount
Pebblestone Road Rehabilitation,
110-32-330-83355-7401 (2012) $525,000.00
Estimated Unexpended Budget $8,000.00
Additional Funding Required $0.00
Pebblestone Road Rehabilitation
Reconstruction, CL2012••13 2 June 4, 2092
We recommend the report to Council move forward based on the above apportionment.
Attached for your 'files is the recommendation provided by AECOM which 'includes a mor,
detailed breakdown of estimated.project costs. Should you have any further questions, pleas,
feel free to contact the undersigned.
Regards,
Ron Albright, P. Eng.
Manager, Infrastructure and Capital Works
RAJsb
Attachment
Cc: Will McCrae, P. Eng., Manager, Cobourg Office, AECOM
Nancy Taylor, Director of Finance
A.S. Cannella, Director of Engineering Services
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Jurie 4,2012
Mr A S. Cannella,C.F T.
Director, Engineering Services
Tice.Mum7.ipalrty of(larington
40 Temp ran(,ii Nltp,el
110'00AANWI-1-F, Ontmku LIC 9AG
Dear Sir:
Project No; 60239651 -05
Regarding: Pebblestone Road Rehabilitation,CourtIre
Contract No.CL2012-13(the"Contract'-)
Municipality(if Clarington
Tandars for tho abo-�e project wore opened at the Muntipzil Officeri un Friday, May 2h, 201 J al
2-11 bp.m A list of tree;bids re ivied is provided in the table balow.
BIDDER TOTAL DID TOTAL 810 TOTAL BID
JEW.MST) (Incl.13%HST) JIncL Not HST
Rebate)
'I I'M
Coco Paying Inn
Eownanvi►le,ON 5,184,mm,rmt $433,920.cu 39V58.40
81acksione Paving&Constawfion Ltd. S406,f 7a,00 $468,975,49 $413,3)1,64
Siouffviflp ON
Eflrp3 Construct on & Materials 1-W $436,15G.M- $403,52LI.34' co444,437.55'
Hard-Co Consifuelion Lid. $437,571,75* $494,455.081 5445,273.011
Whil.by,ON
Miller Pavirg Ltd $482J'?U.B0 $544,85 ,
3.00 �490657.01
M arkham,ON
'Ca kwhiiinn F rmr,,;
Purchasing Deparlmeni")revievox-d all
brds to contum corl"ipliance,wilh tho Clarington Purchasing By-Law, All bids YmTedteemed complianI
by ilia Purchastrip Dopartment. AEC-M a-mada Ltd. (WCOM')has re.vlp%v,-(]the tvm'U,%Vesii bids
&nd minfi(md tho bid valuffs noted above. Calculation Prrort,weip, votpd on the bidq slibri-illted by
Uirpa Constructron& Materials Ltd. and Hard-Ci7j Con5lrurlian Lid. The-,p errors in no way affect the
mrmZCOM
*m"4.m,z
Wdnme^, Gooi- Pavn0|nnkathe 1,orkvest hWdec |Its submkk*dk»mum/ naa been rov4ywoOond{o
[ovnd0ooeam|hmetrcmUycorrect.
AsdireCted by th&PUrchasing DopadmmLfoferoncosviusfw not roquhed to bochockod for the lowest
bidder, G=o Fmving Inc. has been a long-standing CuoimocJoruma number uyN|unidpm lily of
{)|oring1un projects and has omnsis"ondyCumplute"dvnu/k|ulhmya@0atUonof the KHuo&u|pa|ihy.
'Wr1h the knw bid from Coco Pavin 0 |nc.. and other associated project costs uotudon the aUachodcost
oppn,homm*nk the project iowi$hinbudget. Should funding De available,and based oo0ork)onanou
on prmviuvn pnllacis aearm not aware of any reason why the Municipality would not bamn,UUmd. in, its
sole discretion, tvmNva,d the Contract hvCoco Paving[nc in One arm.-tint of MOWN(exclusive of
H5T)sut4ed10 all pmvioionsnf the C|arin0honPomhaoing Bylaw being met.
Hill a/ Bid 8mxdssI'taU Ile.rei*inedf0,(,anoP$v)mj |nc. and H)acknIone Paving&
Consi,tic|m,n L[mked. Ne kni tilddFT, unU| the Gonirant has beer oxecuWool.
Shou|d you have aoyqueyUona/e0a/d|mQXhmmo(hcI p|g:'lamyconliad%ncu ni-d
Oincony|y.
AECOM Canada Ltd.
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ATTACHMENT #2
Contract#CL2012-13
PEBBLESTONE ROAD PAVEMENT REHABILIATION
KEY MAP
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COURTICE B400RS� d�
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