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HomeMy WebLinkAbout05/28/2012 mull LwAq dv r General Purpose and Administration Committee Minutes May 28, 2012 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, May 28, 2012 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor W. Woo Absent: Councillor C. Traill Also Present: Municipal Solicitor, A. Allison until 5:22 p.m. Deputy Fire Chief, M. Berney attended at 1:49 p.m. Director of Engineering Services, T. Cannella Manager of Internal Audit, Catherine Carr Director of Community Services, J. Caruana until 4:37 p.m. Director of Planning Services, D. Crome until 4:37 p.m. Director of Operations, F. Horvath until 5:18 p.m. Acting C.A.O/Director of Corporate Services, M. Marano Manager of Community Planning & Design, C. Salazar attended at 4:37 p.m. Director of Emergency & Fire Services, G. Weir until 1:03 p.m. Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. - 1 - General Purpose and Administration Committee Minutes May 28, 2012 ANNOUNCEMENTS Councillor Neal attended the following: • The Hydro One Public Information Centre on Wednesday, May 23, 2012 at the Solina Town Hall. • The Newcastle Lions Club 65th Anniversary on Wednesday, May 23, 2012 at the Newcastle Lions Club. • The DurhamClear Fundraising Dinner on Saturday, May 26, 2012 at the Garnet B. Rickard Recreation Complex, where the speaker was Mike Schreiner, the Leader of the Green Party of Ontario. Councillor Novak attended the following: • The Rain Barrel Fundraiser by the Clarington Central Secondary School on Monday, May 24, 2012. • The Clarington Volunteer Recognition Awards on Wednesday, May 16, 2012 at Garnet B. Rickard Recreation Complex. • The flag raising ceremony on Thursday, May 17, 2012 to bring awareness to the International Day Against Homophobia. • National Curves Day on Thursday, May 17, 2012 in Courtice. • The Glen Hill Strathaven Retirement Centre Open House on Wednesday, May 23, 2012 in Bowmanville. • The Hydro One Public Information Centre on Wednesday, May 23, 2012 at the Solina Town Hall. • The Newcastle Lions Club 65th Anniversary on Wednesday, May 23, 2012 at the Newcastle Lions Club. • The First Annual Mayor's and Community Leaders of Clarington Prayer Breakfast on Thursday, May 24, 2012 at Trinity United Church in Bowmanville. • The Grand Re-Opening of the Greg Lewis State Farm Office in Newcastle on Thursday, May 24, 2012. • The Bethesda House Annual Fundraising Dinner Auction on Thursday, May 17, 2012 at the Clarington Beech Centre. • The Highway of Heroes media event on Friday, May 25, 2012 in Bowmanville. • The Rural Roads Tour on Friday, May 25, 2012. • The 2nd Annual Ladies Golf Tournament, "In the Face of an Angel" on Sunday, May 27, 2012 at Cider House Golf in Bowmanville. - 2 - General Purpose and Administration Committee Minutes May 28, 2012 Councillor Novak announced the following: • The Province of Ontario announcing that Highway 407 will be expanded to Harmony Road in Oshawa. • The Kawartha Pine Ridge District School Board's 2012 Equity & Diversity Gala will be held on Thursday, May 31, 2012 at Pines Senior Public School. • An Open House for the Hancock Neighbourhood Design Plan will be held on Thursday, June 14, 2012 at the Courtice Community Complex. Councillor Partner attended the following: • The Newcastle Lions Club 65th Anniversary on Wednesday, May 23, 2012 at the Newcastle Lions Club. • The Port Granby Project Ground Breaking Ceremony on Thursday, May 24, 2012 which marks the beginning of the Elliott Road upgrade. • The Kinsmen Lobsterfest on Saturday, May 26, 2012 at the Newcastle Community Hall. • The 2nd Annual Ladies Golf Tournament, "In the Face of an Angel" on Sunday, May 27, 2012 at Cider House Golf in Bowmanville. Councillor Partner announced the following: • The Newcastle Community Hall Horticultural Heritage Project finished on time, under budget and is currently being planted. • St. George's Newcastle will be hosting a salad lunch and dinner on Tuesday, May 30, 2012. • The Highway of Heroes Ride will be going through Clarington on Saturday, June 2, 2012. Councillor Woo attended the following: • The Fashion Show and Luncheon to celebrate the Association of Hospital Volunteers of Bowmanville 100th Anniversary, on Wednesday, May 16, 2012 at Trinity United Church. • The Clarington Volunteer Recognition Awards on Wednesday, May 16, 2012 at Garnet B. Rickard Recreation Complex. • The National Curves Day on Thursday, May 17, 2012 in Newcastle. • The Durham Christian High School's Leadership Roundtable Discussion on Friday, May 18, 2012 which included Jim Flaherty, Finance Minister of Ontario. • The Canadian Tire Motorsport Park's Victoria Day Speedfest on Sunday, May 20, 2012. • The Glen Hill Strathaven Retirement Centre Open House on Wednesday, May 23, 2012 in Bowmanville. • The Port Granby Project Ground Breaking Ceremony on Thursday, May 24, 2012. - 3 - General Purpose and Administration Committee Minutes May 28, 2012 • Grand Re-Opening of the Greg Lewis State Farm Office in Newcastle on Thursday, May 24, 2012. • The Bowmanville Sea Cadets Officers and Cadets Annual Review on Sunday, May 27, 2012. Councillor Woo announced that Big Brothers & Sisters of Clarington will be holding a Spring Food and Wine Festival on Saturday, June 2, 2012 at the Newcastle Community Hall and Garden. Councillor Hooper attended the following: • The Clarington Volunteer Recognition Awards on Wednesday, May 16, 2012 at Garnet B. Rickard Recreation Complex. • The Durham Christian High School's Leadership Group hosted a Roundtable Discussion on Friday, May 18, 2012 which included Jim Flaherty, Finance Minister of Ontario. • The Newcastle Lions Club 65th Anniversary on Wednesday, May 23, 2012 at the Newcastle Lions Club. • A Highway of Heroes media event on Friday, May 25, 2012 in Bowmanville. • The Durham Waterfront Community Ride with the Mayors in support of the United Way of Durham Region on Sunday, May 27, 2012. • The Port Granby Project Ground Breaking Ceremony on Thursday, May 24, 2012. • The Kinsmen Lobsterfest on Saturday, May 26, 2012 at the Newcastle Community Hall with proceeds to Cystic Fibrosis. • The Rural Roads Tour on Friday, May 25, 2012. Councillor Hooper announced the following upcoming events: • The Community Care Clarington Barbeque on Wednesday, May 31, 2012 at the Garnet B. Rickard Recreation Complex in celebration of their 65th Anniversary. • The Bowmanville Rotary Club Ribfest will be held June 8-10, 2012 at the Garnet B. Rickard Recreation Complex. • Ride Your Bike to Work Week starts Monday, May 28, 2012. Mayor Foster announced the following: • June 15, 2012 is Elder Abuse Awareness Day and Bethesda House will be hosting a barbeque in Bowmanville Town Square, at the Cenotaph. • As part of the Official Plan Review, the Planning Services Department will be hosting three Public Information Sessions, "Managing Growth in Clarington": Wednesday June 6, 2012 at the Garnet B. Rickard Recreation Complex, Thursday, June 7, 2012 at the Courtice Community Complex, and Wednesday, June 13, 2012 at the Newcastle & District Recreation Complex. • The Free Compost Day on April 21, 2012 raised a great deal of food for the St. Vincent DePaul organization. - 4 - General Purpose and Administration Committee Minutes May 28, 2012 • There will be a Ribbon Cutting Ceremony at Canadian Rubber on Wednesday, May 31, 2012 at 11:30 p.m. • There will be a Sod Turning Ceremony for the Fish By-Pass Channel on Wednesday, May 31, 2012 at 3:00 p.m. • The 4th Annual Mr./Ms. Community Living Comedy Auction will be held Tuesday, May 29, 2012 at the GM Centre in Oshawa. MINUTES Resolution #GPA-321-12 Moved by Councillor Neal, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on May 7, 2012, be approved. CARRIED Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application to Amend the Zoning By-law Applicant: 1331030 Ontario Inc. Report: PSD-026-12 Paul Wirch, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Nick Givalas, Plaza Manager for the applicant, was present to answer questions. He informed the Committee that the plaza was acquired by the current owners in November, 2011. Mr. Givalas stated that the applicant plans to renovate the plaza including landscaping, paving the parking lot, and adding lighting. He noted that the plaza is a gateway to Bowmanville and the applicant hopes that the changes will enhance the Town. Mr. Givalas stated that he believes that the zoning change will bring more business and will complement the Howard Johnson Hotel. He noted that he had contacted the Howard Johnson management and they are in agreement with the proposed zoning change. He stated that the proposed hair salon is a large branded Durham Region company. - 5 - General Purpose and Administration Committee Minutes May 28, 2012 Reg Freethy, Architect for the applicant, was present to answer questions. Mr. Freethy stated that the staff report summarizes the proposed change quite well. He noted that as the Howard Johnson Hotel grows, they will have their own restaurant and that the zoning diversification of the plaza will be required. Mr. Freethy noted that the proposed hair salon has more than 80 employees at their current facility in Whitby. He added that the owner proposes to renovate the plaza facade. (b) Subject: Application to Amend the Official Plan, Zoning By-law and Draft Plan of Subdivision Applicant: Prestonvale Heights Limited Report: PSD-027-12 Carlo Pellarin, Manager Development Review, made a verbal and PowerPoint presentation to the Committee regarding the application. Ryan MacKenzie, area resident, spoke in opposition to the application. He presented a petition in opposition to the development which states that the petitioners "are concerned citizens who urge our leaders to act now to stop the rezoning of Part Lot 34, Concession 2 in the former Township of Darlington". Mr. MacKenzie stated that his major concern is the 1.2 parking spots per unit calculation which will increase on-street parking. He added that the closest grocery store is in Oshawa and therefore there will be at least two cars per unit. Mr. MacKenzie stated that he is concerned that the parking issues will impact the safety of the children in the area. He added that he believes that the School Board's calculation of additional children is underestimated. Mr. MacKenzie stated that he is concerned that the number of children will impact the school, which already is overcrowded. He confirmed that he is also concerned about the visual impact of the units being large. Pat Eades, area resident, spoke in opposition to the application. Mr. Eades agreed with Mr. McKenzie's concerns and stated that the layout of the units will create a "perimeter fortress". He added that this may cause a segregation issue in the community and will shade the morning sun. He confirmed that he is also concerned about the lack of green space and increased on-street parking. Anna Pacheco-Rye, area resident, spoke in opposition to the application. Ms. Pacheco-Rye stated that she is in agreement with the concerns of the previous speakers. Ms. Pacheco-Rye stated that she is concerned about the safety of children walking to school due to the increased population and increased traffic. She stated that increased density can cause negative issues in the neighbourhood. Ms. Pacheco-Rye is concerned that the images of the buildings in the PowerPoint are deceiving, in terms of the green space, and about the condominiums becoming rental units. Ms. Pacheco- Rye believes the local school is already overcrowded and this application will cause more overcrowding. - 6 - General Purpose and Administration Committee Minutes May 28, 2012 Michelle Kreposter, area resident of 11 years, spoke in opposition to the application. She stated that she was upset by the application as she had anticipated a high school on the subject lands and agrees with the comments of the previous speakers. Ms. Kreposter stated that she is concerned about higher density causing higher crime. Pam Guta, area resident, spoke in opposition to the application. Ms. Guta stated that she is in agreement with the previous speakers. Grant Guta, area resident, spoke in opposition to the application. Mr. Guta stated that he is in agreement with the previous speakers. Marc Ladouceur, area resident, spoke in opposition to the application. He stated that he just found out about the proposed application on Wednesday. Mr. Ladouceur stated that he is concerned about the parking congestion on Pears Court and Meadowglade Road. He added that he believes that the proposal will cause greater traffic congestion. Mr. Ladouceur believes that current issues are costing the municipality a lot of money in fire, police and by-law resources and urged the Committee to deal with the current traffic congestion prior to any proposal being approved. He agreed with a previous speaker that the proposal will create a "fortress and concrete jungle". Chris Tassone, area resident of eight years, spoke in opposition to the application. Mr. Tassone informed the Committee that he and his wife had previously forwarded an email regarding their concerns with the proposed development. He informed the Committee that his major concern is the current parking issue. Mr. Tassone stated that cars are turning around in his driveway and causing damage to his vehicles. He stated that he and his wife may consider moving due to the proposal. Mr. Tassone informed the Committee that he is concerned about the current morning traffic on Meadowglade Road as well as the safety issues. He expressed safety concerns with having to rely on the Oshawa Division of the Durham Regional Police Service. Jennifer Gardner, area resident of ten years, spoke in opposition to the application. Ms. Gardner informed the Committee that her family chose the Courtice house over a Bowmanville house due to a similar proposal across the street from the Bowmanville house. She stated that she has to add more commuting time due to the morning traffic congestion on Meadowglade Road. Ms. Gardner informed the Committee that she is located 10 minutes from the school and she has to drive her children due to concerns for their safety around the construction vehicles. She stated that she does not believe that there will be only one child in the condominiums as calculated, as it has been her experience that there are often multiple children in condominiums with up to seven people living in a two-bedroom condominium. - 7 - General Purpose and Administration Committee Minutes May 28, 2012 RECESS Resolution #GPA-322-12 Moved by Councillor Neal, seconded by Mayor Foster THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 11:26 a.m. PUBLIC MEETING - Continued Trina Conley, area resident of ten years, spoke in opposition to the application. She stated that her family moved to this area for the French Immersion Program at Dr. G. J. MacGillivray Public School. Ms. Conley stated that she is concerned about the safety of children with regard to the current traffic, as well as the current overcrowding in the school. She is concerned with the potential decrease in the property values due to the proposed change to high density. Ms. Conley added that, for these reasons, she is considering moving out of the neighbourhood. She confirmed that she is also concerned about the lack of public parkland and the increased density causing greater problems. Trevis Conley, area resident, spoke in opposition to the application. Mr. Conley noted that all the speakers were concerned about the safety and he added that he agrees with these concerns. He asked for clarification of the calculation of the estimated increase in population as a result of the proposal. Mr. Conley stated that he was concerned about the on-street parking affecting the ability of fire trucks to access buildings in the case of a fire emergency. He stated that he is concerned that the proposal is more than an amendment and asked for clarification on the definition of an amendment. Janice Jones, area resident of seven years, spoke in opposition to the application. Ms. Jones informed the Committee that her family moved to the area for the close proximity to the elementary school and proposed high school. She stated that her family is concerned about the "block townhouses" which had been proposed in 2008. Ms. Jones highlighted that there are many concerned citizens present. She informed the Committee that she is involved in collecting the signatures on the petition, a Facebook page (Courtice Citizens Against High Density Housing), and Prestonvale Heights Neighbourhood Association related to this application. She stated that she is concerned about the current the anticipated increase in traffic issues. Ms. Jones stated that she is in agreement with the previous speakers. She added that she is concerned that there may be future changes on the subject land. Ms. Jones asked whether there was a guarantee that the developer will build the housing as presented or if approved could - 8 - General Purpose and Administration Committee Minutes May 28, 2012 they build with even greater density. She added that she is not happy with the artist's rendering of the proposal. Darlene Freitas, area resident, spoke in opposition to the application. She stated that she has the same concerns as the previous speakers. Ms. Freitas clarified that the lack of amenities, such as grocery stores and gas stations, points to the issue that each unit would require two vehicles, not that the residents are looking for these amenities in the area. She informed the Committee that she does not believe that the new residents would be empty nesters as they would probably not wish to live beside an elementary school. Ms. Freitas added that she does not allow her children to cross Meadowglade Road due to safety concerns. She stated that the only park in the area also has traffic issues as many of the residents have to drive to the park. Johnene Milan, area resident since 1999, spoke in opposition to the application. Ms. Milan stated that her family likes the neighbourhood. In 1999 the builder had indicated that the area would be single family homes and some townhouses. Ms. Milan informed the Committee that her children are walked to school (Mother Teresa Catholic Elementary). She stated that the residents are proud of their neighbourhood and she doesn't believe the proposed housing will be conducive to the neighbourhood. Ms. Milan stated that several of her neighbours have indicated that they plan on leaving the area due to the proposal. The advertising from the builder, in 1999, had indicated that her house would be surrounded by ravines and green space, which has not been the case. Ms. Milan informed the Committee that it has been her experience that the proposed housing will be higher density with up to ten people living in a two bedroom unit. Ms. Milan agreed with the concerns expressed by previous speakers. Graziella VanderBaaren, area resident of twelve years, spoke in opposition to the application. She stated that she had moved to her current home because of the types of homes in the area. Ms. VanderBaaren stated that the developer of her house had not indicated that there would be high density housing. She added that she is concerned about the increased population having a negative effect on the traffic. Ms. VanderBaaren stated some parents wait on-street for up to two hours so they can more easily pickup their children from school. She stated that she is in agreement with the previous speakers. Christine Axhorn, area resident since December, 1997, spoke in opposition to the application. She stated that she is in agreement with the previous speakers. Ms. Axhorn added that she is concerned about the subletting of the condominiums and the possibility of increased crime. - 9 - General Purpose and Administration Committee Minutes May 28, 2012 Stacy Howsen, area resident, spoke in opposition to the application. Ms. Howsen stated that she is in agreement with the previous speakers. She added that she is concerned that this public meeting is being held during the day when most residents are working. Ms. Howsen informed the Committee that the corner properties at Prestonvale and Bloor are zoned high density. She asked whether there is a need for more high density. Virgina Neahr, area resident, spoke in opposition to the application. She stated that she only recently started letting the children walk to school and she is concerned about construction threatening the children's safety. Ms. Neahr stated that she is in agreement with the previous speakers. She added that her main concern regarding the proposal is the increased traffic. Ms. Neahr recommended that the developer change the proposal to more single detached homes rather than the higher density. She suggested that the Municipality coordinate the drop-off issues at the school with the School Board, including building a "Kiss N Ride area" behind the school. Ms. Neahr stated that there are no public parks in the area and she suggested that this would be an ideal use for the land. She noted that the school property is not public during school areas. Ms. Neahr stated that she had left Ajax due to the "splitting of children to two schools" and she hoped that this would not happen with Dr. G. J. MacGillivray Public School. Trishan Lawson, area resident of eight years, spoke in opposition to the application. Ms. Lawson stated that she hopes that she would be able to continue to walk her children to the Dr. G. J. MacGillivray Public School for the full eight years of school. She stated that the school and the Municipality have attempted to mitigate the safety concerns surrounding the school, but these are infrastructure issues, which should be addressed prior to allowing higher density areas. She informed the Committee that she chose Courtice because of the types of houses in the neighbourhood. Leah-Anne Ekwenuke, area resident for a year, spoke in opposition to the application. Ms. Ekwenuke stated that her children are walked to school by an adult. She says the safety concerns are partly due to the lack of a crossing guard at Prestonvale. Ms. Ekwenuke informed the Committee that the residents park two hours prior to the end of the school day in order to obtain a parking spot. She added that she is concerned about the potential of a decrease in the property values and with the lack of areas to walk dogs. Mike Dingman, area resident, spoke in opposition to the application. Mr. Dingman stated that he is still concerned about the calculation of the estimated population, and with the notification process because he was not notified of the application. Mr. Dingman stated that the planning process sign has been in place for four years and has recently had the wording changed. He added that local residents do not read the sign regularly as it has been in place for years. Mr. Dingman stated that he is concerned about the increase in population and that condominium units will have more cars per - 10 - General Purpose and Administration Committee Minutes May 28, 2012 unit than proposed in the Staff Report. He stated that these units will be occupied with large families. Mr. Dingman stated that he is also concerned about the existing speeding traffic, and the lack of a public park land in the area. He informed the Committee that he moved to the area for the larger lots. Mr. Dingman stated that the additional children will have nowhere to play and may be in jeopardy if they have to cross the street to Roswell Park to play. He added that he believes that more people cause more problems. David Simkins, area resident of twelve years, spoke in opposition to the application on behalf of his wife and himself. Mr. Simkins stated that he moved to Courtice for the balance between urban and rural. He stated that he is concerned that Courtice is becoming Ajax, in terms of housing. Mr. Simkins stated that he agrees with Mr. Dingham's comments regarding the population calculation. He added that he sees safety issues in the area daily. Mr. Simkins stated that he is concerned that there will be a child fatality in the area. Ed Courville, area resident, spoke in opposition to the application on behalf of his wife and himself. Mr. Courville stated that he agrees with the previous speakers. He added that he believes that the proposed development should be in the town centre, according to his review of the Official Plan. Mr. Courville stated that there are many residents who oppose the plan. Nicole Norman, area resident, spoke in opposition to the application. Ms. Norman stated that she agrees with the previous speakers. She added that she does not understand why the meeting was taking place as she believes that all the residents are opposed to the application. Ms. Norman informed the Committee that she is aware of 20 other residents who could not attend due to work obligations. She added that there is so much traffic and construction in the area that the road crossing lines need to be repainted. Martin Rytwinski, area resident for 20 years, spoke in opposition to the application. Mr. Rytwinski explained why he chose the Courtice area, being the neighbourhood, the area, and the schools. He stated that he is concerned that there will be a child fatality in the area due to the traffic issues, which he believes will only increase with the proposal. Guy Denomme, area resident, spoke in opposition to the application. Mr. Denomme stated that his street has an average of 4.5 persons per house. He is in agreement with the previous speakers. Mr. Denomme added that he is concerned that there will be more parking across from his house as a result of the increased population. He informed the Committee that Meadowglade Road is being used as a major artery. Mr. Denomme suggested the following changes in order to increase pedestrian safety: change speed limit to 40km per hour; install a stop sign at Robert Adams; and install speed bumps on Meadowglade Road. - 11 - General Purpose and Administration Committee Minutes May 28, 2012 Councillor Partner left the meeting at 12:56 p.m. Liane Kelly, area resident, spoke in opposition to the application. She stated that she agrees with the previous speakers and is concerned about the traffic increasing as a result of the proposal. Ms. Kelly added that, as a senior, she is concerned about the decreasing property values as a result of the proposal. She stated that she is mostly concerned about the safety of her grandchildren. Cristiano De Lima, area resident, spoke in opposition to the application. Mr. De Lima, stated that he believes that the population calculation is not correct because he believes that there will not be single people living in the condominium units. He stated that he is concerned that the school is currently overcrowded and he believes that there will be more children than the school board has calculated. Mr. De Lima stated that he agrees with the previous speakers. Jim Oleksuik, area resident, spoke in opposition to the application. Mr. Oleksuik stated that he loves living in the area but he is very concerned about the traffic. He stated that he agrees with the comments of the previous speakers. Mr. Oleksuik informed the Committee that he walks his children to school. He added that green space would be nice. Mr. Oleksuik informed the Committee that he is concerned with the approval of the high density area may lead to the approval of more high density areas. He concluded that he does not believe that this proposal is a good decision for the area. RECESS Resolution #GPA-323-12 Moved by Mayor Foster, seconded by Councillor Hooper THAT the Committee recess for 45 minutes. CARRIED The meeting reconvened at 1:49 p.m. Councillor Partner returned to the meeting at 1:49 p.m. No one spoke in support of the application. Nick Mensink, Sernas Associates, and Richard Aubrey, Prestonvale Heights, were present on behalf of the applicant. Mr. Mensink stated that he is pleased with the Staff Report and he looks forward to the remainder of the process. He stated that he would be in favour of hosting a public information centre meeting to further dialogue with the residents. Regarding the citizens concerns, Mr. Mensink stated that the traffic issues are related to the school, but that he hopes that the proposed parking plan would assist - 12 - General Purpose and Administration Committee Minutes May 28, 2012 with solving the parking issues. He noted that the parking spaces for the condominiums exceed the minimum requirements. Richard Aubrey, Prestonvale Heights was present to answer questions. Mr. Aubrey stated there may be a difference of 12 to 20 feet in building height of the condominium buildings compared to the existing housing heights. ALTER THE AGENDA Resolution #GPA-324-12 Moved by Councillor Neal, seconded by Councillor Hooper THAT the agenda be altered to consider Report PSD-027-12 at this time. MOTION LOST Mayor Foster chaired this portion of the meeting. DELEGATIONS Jaison Gibson contacted the Municipal Clerk's Department in advance of the meeting to advise that he would not be present. Caroline Willoughby and her children, Daniel, Paige, Avery and Teagan, were present regarding Report CLD-019-12, Exotic Pet By-law Amendments. Ms. Willoughby presented additional signatures to the petition, asking "the Municipality of Clarington to allow domestic miniature pigs as household pets". She thanked Staff for looking at the issue of keeping ferrets. Ms. Willoughby informed the Committee that her family was objecting to the proposal to exclude the keeping of pot belly pigs within residential areas. She was concerned that the Report does not list the name of the swine expert. Ms. Willoughby stated that she can see that there would be a concern with having a 9001b pig, but she informed the Committee that her pot belly pig, Toby, will not exceed 501b. She stated that she had no issue finding a veterinarian who will care for pot belly pigs. Ms. Willoughby informed the Committee that Toby has been neutered and microchipped recently. She added that the veterinarian informed her that 10 pot belly pigs have been neutered in the past year in Durham Region. Ms. Willoughby advised that Toby is trained on a leash and has had many outings where there have been no issues. Ms. Willoughby stated that she does not agree with the statement in the Report that the pigs will "fight to the death". Ms. Willoughby stated that the abandoned pot belly pig, Kingston, is not representative of pot belly pigs and is similar to an abandoned cat or dog. Ms. Willoughby asked that Toby and other existing pot belly pigs be grandfathered into the Exotic Pet By-law until their demise. Karen Hill was present regarding Report CLD-019-12, Exotic Pet By-law Amendments. Ms. Hill stated that she is a neighbour of Caroline Willoughby and family and she is in support of the Willoughby/Brunelle family's request to be permitted to keep Toby. She - 13 - General Purpose and Administration Committee Minutes May 28, 2012 stated that she believes that the animals are well cared for and well behaved. Ms. Hill urged the Committee that a compromise be made to allow Toby to stay with the Willoughby/Brunelle family. PRESENTATIONS Erica Mittag, from the Community Services Department, made a verbal presentation to accompany a PowerPoint presentation regarding Report CSD-007-12, regarding "June is Recreation and Parks Month". Ms. Mittag explained "Recreation and Parks Month". She informed the Committee that Community Services Department Staff will be touring neighbourhoods to provide families with low or no cost recreation ideas. She explained that the Community Services Department is offering free or low-cost activities to celebrate Recreation and Parks Month. Ms. Mittag explained why these activities are a benefit to individuals and communities. Councillor Novak chaired this portion of the meeting. PLANNING SERVICES DEPARTMENT TO PERMIT A HAIR SALON AND DAY SPA (PERSONAL SERVICE SHOP) WITHIN AN EXISTING COMMERCIAL PLAZA Resolution #GPA-325-12 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report PSD-026-12 be received; THAT the rezoning application submitted by 1331030 Ontario Inc. be approved and that the proposed Zoning By-law contained in Attachment 2 to Report PSD-026-12 be passed; and THAT all interested parties listed in Report PSD-026-12 and any delegations be advised of Council's decision. CARRIED - 14 - General Purpose and Administration Committee Minutes May 28, 2012 PROPOSED OFFICIAL PLAN, REZONING, AND AMENDMENT TO DRAFT APPROVED PLAN OF SUBDIVISION AND TO PERMIT A 261 UNIT RESIDENTIAL PLAN OF SUBDIVISON APPLICANT: PRESTONVALE HEIGHTS LIMITED Resolution #GPA-326-12 Moved by Mayor Foster, seconded by Councillor Neal THAT Report PSD-027-121 be received; THAT the applications to amend the Official Plan, Zoning By-law and Draft Approved Plan of Subdivision submitted by Prestonvale Heights Limited to permit the development of 261 residential units continue to be processed including the preparation of a subsequent recommendation report; and THAT all interested parties listed in Report PSD-027-12 and any delegations be advised of Council's decision. CARRIED AS AMENDED LATER IN THE MEETING (See following motions) Resolution #GPA-327-12 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report PSD-027-12 be referred back to staff; THAT the applicant, together with the Planning Services Department Staff, hold a public information centre meeting in the community; and THAT notification of the public information centre meeting be issued to residents within a 250m radius of the subject lands. MOTION WITHDRAWN - 15 - General Purpose and Administration Committee Minutes May 28, 2012 Resolution #GPA-328-12 Moved by Councillor Neal, seconded by Mayor Foster THAT the foregoing Resolution #GPA-326-12 be amended by inserting the following as paragraphs three and four: "THAT the applicant, together with the Planning Services Department Staff, hold a public information centre meeting in the community; and THAT notification of the public information centre meeting be issued to residents within a 250m radius of the subject lands; and" CARRIED The foregoing Resolution #GPA-326-12 was then put to a vote and carried as amended. Councillor Neal left the meeting at 3:32 p.m. prior to the vote on Report PSD-028-12. PERIODIC REPORT ON PLANNING ACTIVITIES FOR 1ST PERIOD JANUARY—APRIL 2012 Resolution #GPA-329-12 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD-028-12 be received for information. CARRIED Councillor Neal returned to the meeting at 3:34 p.m. APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: HAYES LINE (BOWMANVILLE) LTD. Resolution #GPA-330-12 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report PSD-029-12 be received; THAT the application submitted on behalf of Hayes Line (Bowmanville) Ltd. to remove the Holding (H) symbol be approved and that the By-law attached to Report PSD-029-12 to remove the Holding (H) symbol be passed; - 16 - General Purpose and Administration Committee Minutes May 28, 2012 THAT Council's decision and a copy of Report PSD-029-12 be forwarded to the Region of Durham and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD-029-12 and any delegations be advised of Council's decision. CARRIED RECESS Resolution #GPA-331-12 Moved by Mayor Foster, seconded by Councillor Neal THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 4:02 p.m. Mayor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR APRIL, 2012 Resolution #GPA-332-12 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report EGD-018-12 be received for information. CARRIED Councillor Woo chaired this portion of the meeting. OPERATIONS DEPARTMENT BLUE COMMUNITY Resolution #GPA-333-12 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report OPD-005-12 be received; - 17 - General Purpose and Administration Committee Minutes May 28, 2012 THAT all interested parties listed in Report OPD-005-12 be advised of Council's decision; THAT Council declares Clarington a "Blue Community" and the necessary capital costs will come from the Facilities/Park Maintenance Reserve Fund and the Community Services Capital Reserve Fund, and that the communication and promotion campaign be approved as part of the 2013 Current Budget; THAT Council not approve the banning of non-recyclable utensils at Municipal functions and staff continue to investigate and implement the use of recyclable and biodegradable products in the concession operations; and THAT Council direction be copied to Robyn Hamlyn, Boards of Council, Community Hall/Arena Boards, Council of Canadians, and Blue Communities. CARRIED AS AMENDED (See following motion) Resolution #GPA-334-12 Moved by Councillor Neal, seconded by Councillor Partner THAT the foregoing Resolution #GPA-333-12 be amended by adding the following to the end of the fourth paragraph: "with limited exception where it is catered by an outside vendor, for Council or Municipal Staff working lunches." CARRIED The foregoing Resolution #GPA-333-12 was then put to a vote and carried as amended. Councillor Neal chaired this portion of the meeting. ALTER THE AGENDA Resolution #GPA-335-12 Moved by Mayor Foster, seconded by Councillor Partner THAT the agenda be altered to consider the Community Services Department section of the agenda at this time. CARRIED - 18 - General Purpose and Administration Committee Minutes May 28, 2012 COMMUNITY SERVICES DEPARTMENT JUNE IS RECREATION AND PARKS MONTH Resolution #GPA-336-12 Moved by Councillor Novak, seconded by Mayor Foster THAT Report CSD-007-12 be received; and THAT the month of June be proclaimed Recreation and Parks Month in the Municipality of Clarington. CARRIED Councillor Hooper chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY ACTIVITY REPORT —APRIL 2012 Resolution #GPA-337-12 Moved by Councillor Novak, seconded by Mayor Foster THAT Report ESD-008-12 be received for information. CARRIED Councillor Partner chaired this portion of the meeting. CLERK'S DEPARTMENT EXOTIC PET BY-LAW AMENDMENTS Resolution #GPA-338-12 Moved by Councillor Novak, seconded by Councillor Woo THAT Report CLD-019-12 be received; - 19 - General Purpose and Administration Committee Minutes May 28, 2012 THAT the Exotic Pet By-law 93-161 be amended to: a) regulate the keeping of pigeons including requirements pertaining to enclosures, banding, owner membership with a recognized pigeon organization, containment of the pigeons, and limiting the number of pigeons permitted within non-agriculturally zoned lands based on a maximum of 10 pigeons per 1.0 square metre of loft space; b) to provide for temporary permits for prohibited animals to be exempt from the provisions of the Exotic Pet By-law provided that all permit requirements are met to the satisfaction of the Municipal Clerk, or designate; c) amend Schedule A to permit the keeping of certain classes of animals; THAT the draft by-law attached to Report CLD-019-12 be approved by Council; and THAT all interested parties be advised of Council's decision. CARRIED AS AMENDED (See following motion) Resolution #GPA-339-12 Moved by Councillor Woo, seconded by Mayor Foster THAT the foregoing Resolution #GPA-338-12 be amended by adding the following after "item c" in the second paragraph: d) to provide that any pot bellied pig of a weight less than or equal to 100 lbs., that is spayed/neutered by the end of the registration period, and that was kept by an owner as a pet on land that is not in an Agricultural zone prior to the passage of the by-law be permitted, provided that proof of purchase is established before May 28, 2012 and registration be no later than June 30, 2012; CARRIED The foregoing Resolution #GPA-338-12 was then put to a vote and carried as amended. Fred Horvath left the meeting at 5:18 p.m. - 20 - General Purpose and Administration Committee Minutes May 28, 2012 SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE Resolution #GPA-340-12 Moved by Councillor Neal, seconded by Councillor Woo THAT Report CLD-020-12 be received; THAT the resignation of Clayton Morgan be received, with regret, and that he be thanked for his contribution to the Committee; and THAT Suzanne Land be appointed to the Committee for a term concurrent with Council. CARRIED REQUEST FOR REPORT — PARKING ON DRIVEWAY APRON Resolution #GPA-341-12 Moved by Councillor Neal, seconded by Mayor Foster THAT Staff be directed to prepare a report on the feasibility of allowing residents to park on the apron of their driveway. CARRIED Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT TENDER CL2012-12, PAVEMENT REHABILITATION, VARIOUS LOCATIONS Resolution #GPA-342-12 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report COD-012-12 be received; THAT Coco Paving Inc., Oshawa, Ontario, with a total bid in the amount of $2,018,867.52 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2012-12 be awarded the contract for Pavement Rehabilitation, Various Locations, as required by the Municipality of Clarington, Engineering Department; and - 21 - General Purpose and Administration Committee Minutes May 28, 2012 THAT the funds required in the amount of $2,360,000.00 (which includes $2,018,867.52 for tendering, design, contract administration and contingencies) be drawn from the following Engineering Department Capital Accounts: Pavement Rehabilitation Accounts: 110-32-330-83212-7401 (2012)....................................................... $1,483,866.00 110-32-330-83212-7401 (2011)....................................................... $ 421,134.00 110-32-330-83212-7401 (2010)....................................................... $ 455,000.00 CARRIED FINANCE DEPARTMENT TAX WRITE-OFFS UNDER SECTION 354(3) and 354(4)(b) OF THE MUNICIPAL ACT, 2001 AND MINIMUM TAX BILLING UNDER SECTION 355(1) Resolution #GPA-343-12 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report FND-012-12 be received; THAT the Treasurer be authorized, under Section 354(3) and 354(4)(b) of the Municipal Act 2001 to write-off taxes as uncollectible and charge back the appropriate proportionate amounts to the Region of Durham and the Province; and THAT the Mayor and Clerk be authorized to execute a By-Law as shown on Attachment "B" of Report FND-012-12, under Section 355 (1) whereby in any year, if the total amount of taxes to be imposed on a property is less than $20, the amount of actual taxes payable shall be zero. CARRIED ANNUAL LEASING REPORT - 2011 Resolution #GPA-344-12 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report FND-013-12 be received for information. CARRIED - 22 - General Purpose and Administration Committee Minutes May 28, 2012 ANNUAL COMMODITY HEDGING REPORT - 2011 Resolution #GPA-345-12 Moved by Councillor Neal, seconded by Councillor Partner THAT Report FND-014-12 be received for information. CARRIED SOLICITOR'S DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS There were no items to be considered under this section of the Agenda. OTHER BUSINESS CIVIL MARRIAGE SERVICES Resolution #GPA-346-12 Moved by Councillor Woo, seconded by Councillor Partner WHEREAS on December 13, 2004, Council passed By-law 2004-253 to "opt in" to providing civil marriage services; AND WHEREAS the authority to provide the civil marriage services extended to those services held Monday to Friday in the Municipal Administrative Centre only; AND WHEREAS the fee for civil marriages was set at $250 to cover the cost of staff time and use of the Municipal Administrative Centre; AND WHEREAS the Municipal Clerk has received requests to perform civil marriage services outside of the parameters set by By-law 2004-253; - 23 - General Purpose and Administration Committee Minutes May 28, 2012 NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE MUNICIPALITY OF CLARINGTON THAT the Municipal Clerk be authorized to perform the following civil marriage services: • Friday, July 27, 2012 at Bloomfield Farms, Newcastle, Ontario • Saturday, July 28, 2012 at the Newcastle Community Hall, Newcastle, Ontario; THAT the $250 fee be waived in these instances; and THAT the appropriate by-law be forwarded to Council. CARRIED REQUEST FOR REPORT —YEARLY VOLUNTEER RECOGNITION AWARDS Resolution #GPA-347-12 Moved by Councillor Woo, seconded by Councillor Partner THAT Staff be directed to prepare a report on the feasibility of holding the Volunteer Recognition Award Ceremony annually. CARRIED AS AMENDED (See following motion) Resolution #GPA-348-12 Moved by Councillor Novak, seconded by Councillor Neal THAT the foregoing Resolution #GPA-347-12 be amended by adding the following paragraph to the end: "THAT the report consider the recognition categories be in five year increments." CARRIED The foregoing Resolution #GPA-347-12 was then put to a vote and carried as amended. COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. - 24 - General Purpose and Administration Committee Minutes May 28, 2012 ADJOURNMENT Resolution #GPA-349-12 Moved by Councillor Partner, seconded by Councillor Neal THAT the meeting adjourn at 5:36 p.m. CARRIED MAYOR D tU K - 25 -