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HomeMy WebLinkAbout01/17/2000 . THE MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee January 17,2000 ROLL CALL Present Were: Also Present: . Minutes of a meeting of the General Purpose and Administration Committee held on Monday, January 17,2000 at 9:30 a.m., in the Council Chambers. Mayor D. Hamre Councillor J. Mutton Councillor M. Novak Councillor J. Rowe Councillor J. Schell Councillor C. Trim Councillor T. Young Chief Administrative Officer, F. Wu Director of Community Services, J. Caruana Fire Chief, M. Creighton Director of Planning and Development, D. Crome Treasurer, M. Marano Director of Public Works, S. Vokes Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST Mayor Hamre chaired this portion of the meeting. MINUTES DELEGA nONS . Councillor Schell advised that he wonld be Disclosing a Pecuniary Interest with respect to Report PD-OOS-OO. Resolution #GPA-16-00 Moved by Councillor Trim, seconded by Councillor Novak THAT the minutes of a regular meeting of the General Pnrpose and Administration Committee held on January 3, 2000, be approved. "CARRIED" (a) Heidi Traynor, 2292 Boundary Road, R. R. #2, Burketon, LOB IBO addressed Council with respect to a dispute she has been having with her neighbour over the parking of her husband's transport on her property. She is of the understanding that previously a truck driver in Orono was granted an exemption to the zoning by-law to allow for parking of his equipment and she is now requesting that this same exemption be extended to her and her husband. 301 G.P. & A. Minutes -2- January 17, 2000 . DELEGATIONS CONT'D. . PUBLIC MEETING . (b) Darlene Charron, 2284 Boundary Road, R.R. #2, Burketou, LOB I BO addressed Council with respect to Mrs. Traynor's request for an exemption of the zoning by-law to allow for the parking of a transport on her property. Mrs. Charron advised that she and her husband do not wish to have transports or other large vehicles parked on their beautiful street because of the following issues: . Noise . Lights from the vehicles . Dangerous situation being created . Smell of diesel fuel . Ongoing work on trucks early in the morning and late in the evening . Decreased value of their home Mrs. Charron advised that she and her family just want to live in peace in their neighbourhood. (c) Tony Slavin, 29 Lawson Road, Courtice, LIE 2K3 addressed Council with respect to Report PD-007-00. Mr. Slavin advised that he has been a resident of Cia ring ton for 26 years and he has now applied for a severance of his property in order to build a home to assist his parents in their retirement. He indicated that the Region of Durham has no concerns with the severance, however, staff of the Municipality of Clarington are recommending that the decision of the Land Division Committee be appealed to the Ontario Municipal Board. (d) Diaua Eastwood, Firehall Youth Centre, 132 Church Street, Bowmanville, LIC I T5 addressed Council on behalf of herself, David Smith and Bill Fry to express support for the recommendations contained in Report CS-O 1-00 and to answer any questions from Members of the Committee. Councillor Novak chaired this portion of the meeting Pursuant to the Planning Act, the Council of the Municipality of Clarington, through its General Purpose and Administration Committee, is holding a Public Meeting for the following application: (a) Official Plan Amendment, Rezoning and Site Plan Application - Part Lot 8, Concession 1, Fonner Town ofBowmanville - Ontario Independent Crematoriums Limited The Clerk's Department sent public notice for the rezoning application by first class mail on or before December 28, 1999 to all property owners within 120 metres of the subject property in accordance with the latest municipal assessment record. In addition, notice was also posted on the site prior to December 28, 1999. This notice procedure is in compliance with the Ontario Regulation made under the Planning Act. Public notice for the official plan amendment application was sent by first class mail on or before December 28, 1999 to all property owners within 120 metres of the subject property in accordance with the latest municipal assessment records. In addition, notice was also posted on the site prior to December 28, 1999. This notice procedure is in compliance with Ontatio Regulation made under the Planning Act. 302 G.P. & A. Minutes . -3- January 17, 2000 PUBLIC MEETINGS CONT'D. (a) Report PD-004-00 - Ontario Independent Crematoriums Limited ~ the purpose and effect of the applications is to amend the Clarington Official Plan from "General Industrial Area" to an appropriate land use designation and rezone the lands to permit the development of a crematorium, chapel and ancillary uses. No one spoke in opposition to or in support of this application. Richard A. Steele, 352 Silver Creek Parkway, Guelph, N1M IE7 addressed Committee on behalf of the applicant, Ontario Independent Crematoriums Limited. Mr. Steel advised that these rezoning and official plan amendment applications have been filed as Ontario laws state that Crematoriums must be constructed on cemetery lands. Mr. Steele offered to answer any questions from Committee Members. PLANNING AND DEVELOPMENT DEPARTMENT Official Plan Amendment, Re- Zoning & Site Plan Applications Files: COP A 99-003 ZBA 99-035 & SPA 99-052 . Management Agreement and Transfer of Lands For Westsidel Bowmanville Marsh Wetland . Resolution #GPA-17-00 Moved by Councillor Schell, seconded by Councillor Trim THAT Report PD-004-00 be received; THAT the offical plan amendment and rezoning applications submitted by Dale & Lessmann on behalf of Onrario Independent Crematoriums Limited be referred back to Staff for further processing and preparation of a subsequent report pending receipt of all outstanding comments; and THAT all interested parties listed in Report PD-004-00 and any delegation be advised of Council's decision. "CARRIED" Councillor Schell stated a Declaration of Pecuniary Interest with respect to Report PD-005-00, vacated his chair and refrained from discussion and voting on the subject matter. Councillor Schell indicated that the report deals with his employer, Blue Circle Canada Inc. Resolution #GPA-18-00 Moved by Councillor Rowe, seconded by Councillor Mutton THAT Report PD-005 -00 be received; THAT Council direct that the transfers of certain lands and easements referred to in the Principles of Understanding between Blue Circle Canada Inc. and the Municipality ofClarington, as identifIed in Section 2 of Report PD-005-00 be made from Blue Circle to Central Lake Ontario Conservation Authority; and THAT Central Lake Ontario Conservation Authority and Blue Circle Canada Inc. be advised of Council's decision. "CARRIED" 303 G.P. & A. Minutes -4 - January 17, 2000 . PLANNING AND DEVELOPMENT DEPARTMENT CONT'D. Resolution #GPA-19-00 Land Division Application File:LD255/99 . Land Division Application File: LD314/99 . Moved by Councillor Trim, seconded by Councillor Rowe THAT Report PD-006-00 be received; THAT the decision of the Land Division Committee with respect to Application LD 255/99 be appealed to the Ontatio Municipal Board and the Municipality's solicitor be authorized to attend the hearing to appeal the Land Division Committee's decision; and THAT the Secretary-Treasurer of the Durham Land Division Committee, the Durham Region Planning Department and all interested parties listed in Report PD-006-00 and any delegations be advised of Council's decision. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Resolution #GPA-20-00 Moved by Councillor Rowe, seconded by Councillor Schell THAT the foregoing Resolution #GPA-19-00 be amended by adding the following new third paragraph: "THAT the Director of Planning and Development be requested to enter into discussions with the applicant in an attempt to seek an agreement not to proceed to an Ontario Municipal Board hearing until such time as a Neighbourhood Design Plan has been submitted in June, 2000;" "CARRIED" THAT the foregoing Resolution #GPA-19-00 was then put to a vote and CARRIED AS AMENDED. Resolution #GPA-21-00 Moved by Councillor Young, seconded by Councillor Trim THAT Report PD-007 -00 be received; THAT the decision ofthe Land Division Committee with respect to application LD 314/1999 be appealed to the Ontario Municipal Board and the Municipality's solicitor be authorized to attend the hearing to appeal the Land Division Committee's decision; and THAT the Secretary-Treasurer of the Durham Land Division Committee, the Durham Region Planning Department and all interested parties listed in Report PD-007-00 and any delegations be advised of Council's decision. "MOTION LOST" 304 G.P. & A. Minutes - 5- January 17, 2000 . PLANNING AND DEVELOPMENT CONT'D. Resolution #GPA-22-00 Land Division Application File: LD314/99 . Moved by Councillor Trim, seconded by Mayor Hamre THAT Report PD-007-00 be received for information; and THAT the Secretary Treasurer of the Durham Land Division Committee, the Durham Region Planning Department and all interested parties listed in Report PD-007-00 and any delegations be advised of Council's decision. "CARRIED" Resolution #GPA-23-00 Moved by Mayor Hamre, seconded by Councillor Mutton THAT the Municipality of Clarington invite the Federations of Agriculture to make a presentation on the joint report on Economies in Agriculture. "CARRIED" Resolution #GPA-24-00 Moved by Councillor Mutton, seconded by Councillor Rowe THAT Committee recess for 10 minutes. "CARRIED" The meeting reconvened at II :00 a.m. Councillor Trim chaired this portion of the meeting. CLERK'S DEPARTMENT Animal Services Monthly Report For month of December, 1999 Parking Enforcement Report for the month of November . Resolution #GPA-25-00 Moved by Councillor Mutton, seconded by Councillor Novak THAT Report CD-04-00 be received for information; and THAT a copy of Report CD-04-00 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. "CARRIED" Resolution #GPA-26-00 Moved by Conncillor Novak, seconded by Councillor Rowe THAT Report CD-05-00 be received for information; and THAT a copy of Report CD-05-00 be forwarded to the Bowmanville Business Centre for their information. "CARRIED" 305 . . . G.P. & A. Minutes -6 - January 17,2000 CLERK'S DEPARTMENT CONT'D. Parking Enforcement Report for the month of December Appointment Of Animal Services Officer Resolution #GPA-27-00 Moved by Councillor Mutton, seconded by Councillor Schell THAT Report CD-06-00 be received for information; and THAT a copy of Report CD-06-00 be forwarded to the Bowmanville Business Centre for their information. "CARRIED" Resolution #GPA-28-00 Moved by Councillor Novak, seconded by Councillor Rowe THAT Report CD-07-00 be received; and THAT the by-law attached to Report CD-07-00 to appoint a By-law Enforcement Officer for the purpose of enforcing all by-laws related to animal care be forwarded to Council for passage. "CARRIED" Councillor Mutton chaired this portion of the meeting. Tax Matters TREASURY DEPARTMENT Resolution #GP A-29-00 Cash Activity Report Month of November, 1999 Moved by Councillor Novak, seconded by Mayor Hamre THAT Report TR-03-00 be received; THAT Council approve the tax certificate fee increase to $60.00, effective February 1,2000; THAT Council approve a cut-off value of up to $10.00 for debit and credit account balances to be written off through automated month end procedures; and THAT Council authorize a two-year guideline for write-offs of garbage charges (current year and one year prior) added to the tax roll based on OPAC (Ontario Property Assessment Corporation) tenancy information. "CARRIED" Resolution #GPA-30-00 Moved by Councillor Trim, seconded by Councillor Schell THAT Report TR-04-00 be received; THAT, in accordance with provision of Chapter M-45, Section 79 (I) of the Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the Municipality ofClarington for the month ended November 30, 1999, is as shown on the schedule attached to Report TR-04-00; and 306 G.P. & A. Minutes -7 - January 17, 2000 . TREASURY DEPARTMENT CONT'D. Confidential Report Newcastle BIA Canada Millennium Partnership Program . FIRE DEPARTMENT Consulting Fees Centralized Dispatch . THAT Part "A" of the expenditures for the month of November 1999, be confirmed. "CARRIED" Resolution #GPA-31-00 Moved by Mayor Hamre, seconded by Councillor Young THAT the recommendations contained in Confidential Report TR-05-00 be approved. "CARRIED" Resolution #GPA-32-00 Moved by Mayor Hamre, seconded by Councillor Trim THAT the Newcastle B.LA. be requested to submit letters of commitment in the amount of $100,000 toward the Canada Millennium Partnership Program; THAT, upon receipt of said letters, the Municipality of Clarington provide a $25,000 grant to the Newcastle B.LA. for the Canada Millennium Partnership Program with the funds to be drawn from Account #7007-X-298; and THAT an interest-free loan in the amount of$75,000 be provided to the Newcastle B.LA., funded from the Working Funds Reserve Account #2900-I-X, to be repaid upon receipt of the fund raising by the RLA. and no later than two years from date of issue of the said loan, FORTHWITH. "CARRIED" Councillor Schell chaired this portion ofthe meeting. Resolution #GPA-33-00 Moved by Councillor Novak, seconded by Councillor Mutton THAT Report FD-02-00 be received; THAT funds in the amount of approximately $3,500 be allocated from the 1999 Contingency Fund Account Number 7007-X-298 for consulting work related to human resource issues regarding a centralized Fire Department Dispatch; THAT funds also be allocated from the 1999 Contingency Fund Account Number 7007-X-298, in the amount of $7,000 for consulting work related to the technical issues regarding a centralized Fire Department Dispatch; and THAT a further report be submitted to Committee, once the results ofthe consultant's work is complete. "CARRIED" 307 G.P. & A. Minutes - 8 - January 17,2000 . TREASURY DEPARTMENT CONT'D. Resolution #GPA-34-00 Monthly Fire Report December, 1999 Moved by Councillor Young, seconded by Councillor Trim THAT Report FD-03-00 be received for information. "CARRIED" Councillor Rowe chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT Report On Municipal Youth Initiatives . Resolution #GPA-35-00 Moved by Councillor Schell, seconded by Councillor Young THAT Report CS-O 1-00 be received; THAT Council approve the establishment of a Clarington Youth Advisory Committee, and recognize this committee as the Advisory Gronp to speak to youth issues; THAT the John Howard Society be confirmed as the lead agency on the Clarington Youth Advisory Committee and that a Community Services Staff member participate as an advisor/liaison to the Advisory Committee; THAT funding in the amount of 50% of the 1999 Firehouse Youth Centre budget, to an upset limit of$30,000.OO be approved in advance of the 2000 Operating Budget, to permit continued operation of the Firehouse Youth Centre for the year 2000 with continued annual consideration for a three (3) year period through the normal budget process; THAT the Clarington Youth Advisory Committee provide an Annual Progress Report to Council during budget deliberations; THAT it be understood that any employee of the John Howard Society and/or the Clarington Youth Advisory Committee is not an employee of the Municipality and is not entitled to any benefIts provided to municipal employees; and THAT the John Howard Society be provided with a copy of Report CS-O 1-00 and be advised of actions taken, FORTHWITH. "CARRIED" Councillor Young chaired this portion of the meeting. PUBLIC WORKS DEPARTMENT Monthly Report On Building Permit Activity December, 1999 . Resolution #GPA-36-00 Moved by Councillor Schell, seconded by Councillor Novak THAT Report WD-04-00 be received for information. "CARRIED" 308 G.P. & A. Minutes . ADMINISTRA TJON Architectural Services & Critical Path - 9- January 17, 2000 Mayor Hamre chaired this portion of the meeting. Resolution #GPA-37-00 Moved by Councillor Rowe, seconded by Councillor Young THAT Report ADMIN-07-00 be received; THAT Council endorse in principle, the proposed Critical Path for construction of a main branch library and expansion of the Municipal Administrative Centre and that the Project Team be authorized to take the necessary action to adhere to the critical path schedule excluding the awarding ofthe architect and the tender; THAT Council authorize staff to undertake a request for proposal call for architectural services; and THAT Council authorize staff to undertake a pre-qualification procedure for all potential bidders as it pertains to the construction of the new building, FORTHWITH. "CARRIED" UNFINISHED BUSINESS . OTHER BUSINESS . Resolution #GPA-38-00 Moved by Councillor Schell, seconded by Councillor Novak THAT the delegation of Heidi Traynor be referred to staff for review and report on the process necessary to be undertaken in order to legalize the parking of their truck at their home; and THAT Heidi Traynor be advised of Council's decision. "CARRIED" Resolution #GPA-39-00 Moved by Councillor Schell, seconded by Councillor Rowe THAT the delegation of Darlene Charron be acknowledged and she be advised of actions taken. "CARRIED" Mayor Hamre provided an update of the Regional Retreat which took place last week and read a letter which was received from Mayor Nancy Diamond advising that she could no longer take part in the discussion of the Eight Mayors of the GTA with respect to Govemance Reform. Mayor Hamre advised that the Councillors of the Regional Municipality of Durham are now working together as a team in order to review this very important matter. 309 G.P. & A. Minutes . ADJOURNMENT . . Resolution #GPA-40-00 - 10- January 17, 2000 Moved by Councillor Young, seconded by Councillor Schell THAT the meeting adjourn at 12:00 p.m. "CARRIED" #h~cIf/~~) MAYOR ~5~"r 310