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HomeMy WebLinkAbout2023-01-09• Cbrington If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 General Government Committee Minutes Date: January 9, 2023 Time: 9:30 a.m. Location: Council Chambers or Microsoft Teams Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh, Councillor L. Rang, Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart Staff Present: M. Dempster, J. Newman, L. Patenaude, G. Acorn, S. Brake, R. Maciver, T. Pinn, C. Salazar, R. Cowan, J. Gallagher Other Staff Present: M. Machacek, J. O'Meara, L. Reck, S. Meyers 1. Call to Order Mayor Foster called the meeting to order at 9.33 a.m. 2. Land Acknowledgement Statement Councillor Anderson led the meeting in the Land Acknowledgement Statement. 3. Declaration of Interest Later in the meeting, Councillor Woo declared an indirect interest in Item 11.2, LGS-005-23 Update Collective Bargaining — CUPE Local 74, as his wife is an employee of CUPE. 4. Announcements Members of Committee announced upcoming community events and matters of community interest. 5. Presentations/Delegations (10 minute time limit) 5.1 Lorrie Hagen Regarding Request for Funding Support for The Charles H. Best Diabetes Centre - Building on the Best Expansion Campaign Lorrie Hagen was present regarding a Request for Funding Support for The Charles H. Best Diabetes Centre - Building on the Best Expansion Campaign. Lorrie stated that they are requesting $100,000 over a 4-year period. L. Hagen provided an overview of The Charles H. Best Diabetes Centre and Type 1 Diabetes. 1 General Government Committee Minutes January 9, 2023 Lorrie explained the demand and growth, noting patient demand has increased by 15%. Lorrie provided an overview of the rising patient interactions and their vision of the new building. L. Hagen outlined their financial progress and requested support for the campaign, with a pledge of $25,000 a year for four years and answered questions from Members of Committee. Resolution # GG-001-23 Moved by Councillor Anderson Seconded by Councillor Rang That the delegation of Lorrie Hagen, Regarding the Request for Funding Support for The Charles H. Best Diabetes Centre - Building on the Best Expansion Campaign, be referred to the 2023 Budget process. Carried 5.2 Mark Hughey, Canadian Nuclear Laboratories, Regarding Port Granby Project Annual Update Mark Hughey, Canadian Nuclear Laboratories was present regarding the Port Granby Project Annual Update. Mark led the presentation with the Port Hope Land Acknowledgement Statement. M. Hughey stated that the project was completed in 2022 and displayed a photo of the site. Mark provided an overview of the project's milestones, the 10-year renewal/consolidation licence, and displayed photos of the site restoration. M. Hughey explained the Phase 3 site activities, the engagement with Indigenous Communities, and the Public Information Program evolution. Mark outlined the Port Granby Nature Reserve proposal and Port Hope Project and answered questions from Members of Committee. Resolution # GG-002-23 Moved by Councillor Zwart Seconded by Councillor Woo That the delegation of Mark Hughey, Canadian Nuclear Laboratories, Regarding the Port Granby Project Annual Update, be received with thanks. Carried 6. Reports/Correspondence Related to Presentations/Delegations 7. Communications 2 General Government Committee Minutes January 9, 2023 8. Staff Reports, Staff Memos and New Business Consideration Resolution # GG-003-23 Moved by Councillor Rang Seconded by Councillor Anderson That Items listed under Sections 8 and 11, be approved in accordance with the agenda, except for items 8.1.1, 8.2.1, 8.2.2, 11.1, and 11.2. Carried 8.3 Financial Services 8.3.1 FSD-001-23 2023 Interim Financing Resolution # GG-004-23 That Report FSD-001-23 and any related delegations or communication items, be received; That the By-law attached to Report FSD-001-23, as attachment 1, be approved; and That all interested parties listed in Report FSD-001-23 and any delegations be advised of Council's decision. 8.4 CAO Office 8.4.1 CAO-001-23 Public Works Payroll and Job Allocation Process Modernization Review Resolution # GG-005-23 That Report CAO-001-23 be received; That Staff be directed to review the recommendations contained in the WSCS report (Attachment 1) and prepare a scheduled plan to implement the recommendations to create more efficient processes; That Staff, as per the provincial funding agreement, post a PDF copy of the final report on the Clarington website; That Staff submit the required documentation to the Province of Ontario, as per the funding agreement; and That Staff report back to Council with regular updates on the status of the implementation of the improvements. 3 General Government Committee Minutes January 9, 2023 8.4.2 CAO-002-23 Corporate Risk Assessment — 2022 Findings Resolution # GG-006-22 That Report CAO-002-23 be received for information; and That Staff initiate the workplan and report back to Council as projects are completed. 8.4.3 CAO-003-23 Outstanding Motions from Council Term 2018-2022 Resolution # GG-007-23 That Report CAO-003-23 and any related delegations or communication items, be received; That Council support continued resources to fulfill Resolution # GG-426-21, # GG-254-21, #C-344-21, # JC-073-21, # GG-023-22, # GG-018-22, # GG-227-22; That Council direct Staff to close Resolution # GG-066-21 and # GG-112-22 with no further action; That the CAO report semi-annually a status update on outstanding Resolutions of Council; and That all interested parties listed in Report CAO-003-23 and any delegations be advised of Council's decision. 8.1 Public Works Councillor Zwart chaired this portion of the meeting. 8.1.1 PWD-001-23 Bowmanville and Courtice Leash Free Dog Park Solar Lighting Overexpenditure Report Resolution # GG-008-23 Moved by Mayor Foster Seconded by Councillor Anderson That Report PWD-001-23 and any related delegations or communication items, be received; That Council approve the over expenditure incurred for the 2022 Bowmanville and Courtice Leash Free Dog Park Solar Lighting project; and 12 General Government Committee Minutes January 9, 2023 That all interested parties listed in Report PWD-001-23 and any delegations be advised of Council's decision. Yes (5): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang, and Councillor Zwart No (1): Councillor Woo Absent (1): Councillor Traill Carried on a recorded vote (5 to 1) 8.2 Legislative Services Mayor Foster chaired this portion of the meeting. Recess Resolution # GG-009-23 Moved by Councillor Rang Seconded by Councillor Elhajjeh That the Committee recess for 10 minutes. Carried The meeting reconvened at 10:49 a.m. with Mayor Foster in the Chair. 8.2.1 LGS-003-23 Appointments to Various Boards and Committees Resolution # GG-010-23 Moved by Councillor Woo Seconded by Councillor Zwart That Report LGS-003-23 and any related communication items, be received; That the Terms of Reference for the Accessibility Advisory Committee, as outlined in Section 1.3 to 1.5, updating the frequency of meetings and selection of a Secretary, be approved; That the appointment of a Municipal Liaison to the Bethesda House Board be discontinued; That Staff be directed to prepare a by-law amendment to By-law 2008-037 to change the Terms of Reference for the Newcastle Memorial Arena Board to change the number of Members of Council from two to one; That Staff be directed to prepare a by-law amendment to By-law 2014-094 to change the Terms of Reference for the Newcastle Village Community Hall Board to change the number of Members of Council from two to one, that being EITHER the Ward 4 Local Councillor or the Regional Councillor for Wards 3 and 4; 5 General Government Committee Minutes January 9, 2023 That Staff be directed to prepare a by-law amendment to By-law 2008-038 to change the Terms of Reference for the Solina Town Hall Board to change the number of Members of Council from two to one; That the Terms of Reference for the Task Force on Affordable Housing be amended to change the minimum Council representation from "two" to "one" and to replace the words "The Task Force will generally meet monthly" to "The Task Force will generally meeting quarterly"; That the Terms of Reference for the Tourism Advisory Committee be amended to remove the Member of Council as part of the composition; That the Committee consider the applications for appointments to the various Boards and Committees, and that the vote be conducted to appoint the citizen representatives, in accordance with the Appointment to Boards and Committees Policy; That Staff be authorized to advertise for any remaining vacancies; and That all interested parties listed in Report LGS-003-23 and any delegations be advised of Council's decision. Carried as Amended Later in the Meeting See following motions. Amendment: Resolution # GG-011-23 Moved by Councillor Zwart Seconded by Councillor Woo That the foregoing Resolution #GG-010-23 be amended by adding the following: "That Staff be directed to prepare a by-law amendment to By-law 2003- 188 to change the number of Members of Council on the Clarington Public Library Board from two to one and to increase the citizen representation from 7 to 8". Carried as Amended Later in the Meeting See following motion. n General Government Committee Minutes January 9, 2023 Amendment: Resolution # GG-012-23 Moved by Councillor Anderson Seconded by Councillor Rang That the foregoing Resolution #GG-011-22 be amended by adding the following at the end: "That the existing members of the Public Library Board who submitted an application, be appointed to the Public Library Board for a term ending December 31, 2026, or until a successor is appointed: Nancy Brandon Steven Cooke Christopher Hinbest Donald McKenzie Marina Ross Katharine Warren; and That Tenzin Shomar and Ron Hooper be appointed to the Public Library Board for a term ending December 31, 2026, or until a successor is appointed." Carried That the foregoing Resolution #GG-011-23 was then put to a vote and carried as amended. Main Motion as Amended: Resolution # GG-013-23 That Report LGS-003-23 and any related communication items, be received; That the Terms of Reference for the Accessibility Advisory Committee, as outlined in Section 1.3 to 1.5, updating the frequency of meetings and selection of a Secretary, be approved; That the appointment of a Municipal Liaison to the Bethesda House Board be discontinued; That Staff be directed to prepare a by-law amendment to By-law 2008-037 to change the Terms of Reference for the Newcastle Memorial Arena Board to change the number of Members of Council from two to one; That Staff be directed to prepare a by-law amendment to By-law 2014-094 to change the Terms of Reference for the Newcastle Village Community Hall Board to change the number of Members of Council from two to one, that being 7 General Government Committee Minutes January 9, 2023 EITHER the Ward 4 Local Councillor or the Regional Councillor for Wards 3 and 4; That Staff be directed to prepare a by-law amendment to By-law 2008-038 to change the Terms of Reference for the Solina Town Hall Board to change the number of Members of Council from two to one; That the Terms of Reference for the Task Force on Affordable Housing be amended to change the minimum Council representation from "two" to "one" and to replace the words "The Task Force will generally meet monthly" to "The Task Force will generally meeting quarterly"; That the Terms of Reference for the Tourism Advisory Committee be amended to remove the Member of Council as part of the composition; That the Committee consider the applications for appointments to the various Boards and Committees, and that the vote be conducted to appoint the citizen representatives, in accordance with the Appointment to Boards and Committees Policy; That Staff be authorized to advertise for any remaining vacancies; That Staff be directed to prepare a by-law amendment to By-law 2003-188 to change the number of Members of Council on the Clarington Public Library Board from two to one and to increase the citizen representation from 7 to 8; That the existing members of the Public Library Board who submitted an application, be appointed to the Public Library Board for a term ending December 31, 2026, or until a successor is appointed: Nancy Brandon Steven Cooke Christopher Hinbest Donald McKenzie Marina Ross Katharine Warren That Tenzin Shomar and Ron Hooper be appointed to the Public Library Board for a term ending December 31, 2026, or until a successor is appointed; and That all interested parties listed in Report LGS-003-23 and any delegations be advised of Council's decision. n. General Government Committee Minutes January 9, 2023 Accessibility Advisory Committee That the following individuals be appointed to the Accessibility Advisory Committee for a term ending December 31, 2026, or until a successor is appointed: Keith Brettell Sheikh Hossain Beatrice Kraayenhof Hawa Mire Lesley Scherer Sanja Wirch Resolution # GG-014-23 Moved by Councillor Zwart Seconded by Councillor Rang That Councillor Traill be appointed as the Council Representative to the Accessibility Advisory Committee for a term ending November 14, 2026. Carried Agricultural Advisory Committee That the following individuals be appointed to the Agricultural Advisory Committee for a term ending December 31, 2026, or until a successor is appointed: Thomas Barrie Eric Bowman John Cartwright Jennifer Knox Richard Rekker Craig Rickard Resolution # GG-015-23 Moved by Councillor Anderson Seconded by Councillor Woo That Councillor Zwart be appointed as the Council Representative to the Agricultural Advisory Committee for a term ending November 14, 2026. Carried 9 General Government Committee Minutes January 9, 2023 Resolution # GG-016-23 Moved by Councillor Anderson Seconded by Councillor Woo Bowmanville Santa Claus Parade That the following individuals be appointed to the Bowmanville Santa Claus Parade for a term ending December 31, 2026, or until a successor is appointed: Katherine Johnson Jonathan D. Taylor Brenda Price Angela Tasevski Andree Theriault Carolyn Lunan Crystal Logan Jennifer Payne Ellen Knights That Councillor Rang be appointed as the Council Representative to the Bowmanville Santa Claus Parade for a term ending November 14, 2026. Carried Clarington Active Transportation and Safe Roads Advisory Committee That the following individuals be appointed to the Clarington Active Transportation and Safe Roads Advisory Committee for a term ending December 31, 2026, or until a successor is appointed: Jim Boate Richard Claxton-Oldfield Bart Hawkins Kreps Ron Hooper Connor Houston Brad Jakobsen Hawa Mire Lori Moore Rick Stockman Bradley Whittle 10 General Government Committee Minutes January 9, 2023 Resolution # GG-017-23 Moved by Councillor Rang Seconded by Councillor Zwart That Councillor Elhajjeh be appointed as the Council Representative to the Clarington Active Transportation and Safe Roads Advisory Committee for a term ending November 14, 2026. Carried Clarington Heritage Committee That the following individuals be appointed to the Clarington Heritage Committee for a term ending December 31, 2026, or until a successor is appointed: Steve Conway Joseph Dalrymple Noel Gamble Heather Graham Ron Hooper Ron Sproule Victor Suppan Peter Vogel Resolution # GG-018-23 Moved by Councillor Anderson Seconded by Councillor Rang That the citizen appointment process for the Clarington Heritage Committee be concluded, at eight members. Motion Lost Clarington Heritage Committee That the following individuals be appointed to the Clarington Heritage Committee for a term ending December 31, 2026, or until a successor is appointed: Steve Lawson Colin Maitland 11 General Government Committee Minutes January 9, 2023 Resolution # GG-019-23 Moved by Councillor Rang Seconded by Councillor Anderson That Councillor Elhajjeh be appointed to the Clarington Heritage Committee for a term ending November 14, 2026. Carried Clarington Heritage Committee — Complete Member List That the following individuals be appointed to the Clarington Heritage Committee of Clarington for a term ending December 31, 2026, or until a successor is appointed: Steve Conway Joseph Dalrymple Noel Gamble Heather Graham Ron Hooper Steve Lawson Colin Maitland Ron Sproule Victor Suppan Peter Vogel 12 General Government Committee Minutes January 9, 2023 Clarington Task Force on Affordable Housing That the following individuals be appointed to the Clarington Task Force on Affordable Housing for a term ending December 31, 2026, or until a successor is appointed: Sally Barrie Janice Conroy Ron Hooper Hawa Mire Wendy Partner Debra Rose Nakul Roy Mary Taylor Henry Wildeboer Paul Wirch Resolution # GG-020-23 Moved by Councillor Zwart Seconded by Councillor Rang That the citizen appointment process for the Clarington Task Force on Affordable Housing be concluded, at ten members. Carried Resolution # GG-021-23 Moved by Councillor Elhajjeh Seconded by Councillor Zwart That Councillor Anderson, Councillor Rang, and Councillor Woo be appointed to the Clarington Task Force on Affordable Housing for a term ending November 14, 2026. Carried 13 General Government Committee Minutes January 9, 2023 Committee of Adjustment That the following individuals be appointed to the Committee of Adjustment for a term ending December 31, 2026, or until a successor is appointed: John Bate Dave Eastman Noel Gamble Shelley Pohjola Todd Taylor Gord Wallace Diversity Advisory Committee That the following individuals be appointed to the Diversity Advisory Committee for a term ending December 31, 2026, or until a successor is appointed: Tenzin Shomar Aaliyah Ruddock Resolution # GG-022-23 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That Staff be directed to amend the Diversity Advisory Committee's Terms of Reference to change the Committee composition from eight to ten voting members. Carried Diversity Advisory Committee That the following individuals be appointed to the Diversity Advisory Committee for a term ending December 31, 2026, or until a successor is appointed: Andaleeb Amir Shafi Pranay Gunti Ron Hooper Lauren Reyes -Grange 14 General Government Committee Minutes January 9, 2023 Resolution # GG-023-23 Moved by Councillor Rang Seconded by Councillor Elhajjeh That Councillor Anderson be appointed to the Diversity Advisory Committee for a term ending November 14, 2026. Carried The Committee recessed for their one hour scheduled break in accordance with the Procedural By- law. The meeting reconvened at 1:05 p.m. with Mayor Foster in the Chair. Ganaraska Forest Recreation User Committee That Marven Whidden be appointed to the Ganaraska Forest Recreational Users Committee for a term ending December 31, 2026, or until a successor is appointed. Resolution # GG-024-23 Moved by Councillor Rang Seconded by Councillor Woo Livestock Valuers That the following individuals be appointed as Livestock Valuers for a term ending December 31, 2026, or until a successor is appointed: John Bate Brad Found Carried 15 General Government Committee Minutes January 9, 2023 Resolution # GG-025-23 Moved by Councillor Zwart Seconded by Councillor Woo Newcastle Arena Board That the following individuals be appointed to the Newcastle Arena Board for a term ending December 31, 2026, or until a successor is appointed: David Bouma Jim Vinson Omar Patel Shea -Lea Latchford Sue White Todd Taylor Carried Resolution # GG-026-23 Moved by Councillor Woo Seconded by Councillor Rang That Councillor Zwart be appointed to the Newcastle Arena Board for a term ending November 14, 2026. Carried Newcastle Village Community Hall Board That the following individuals be appointed to the Newcastle Village Community Hall Board for a term ending December 31, 2024, or until a successor is appointed: Barry Carmichael Sharon L. Grant -Young Peter Martin Resolution # GG-027-23 Moved by Councillor Zwart Seconded by Councillor Rang That Councillor Woo be appointed to the Newcastle Village Community Hall Board for a term ending November 14, 2026. Carried 16 General Government Committee Minutes January 9, 2023 Property Standards Committee That the following individuals be appointed to the Property Standards Committee for a term ending December 31, 2026, or until a successor is appointed: John Bate Dave Eastman Michael McCarthy Wendy Partner Shelley Pohjola Marven Whidden Public Library Board Resolution # GG-028-22 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That Councillor Rang be appointed to the Public Library Board for a term ending November 14, 2026. Carried Samuel Wilmot Nature Area Management Advisory Committee That the following individuals be appointed to the Samuel Wilmot Nature Area Management Advisory Committee for a term ending December 31, 2026, or until a successor is appointed: Carmen Aiello Leo Blidenbach Leah Bourgeois Leanne Fernandes Samantha Hansen Thomas Hossie Rod McArthur Kate Potter Patrick R. Bothwell Brian Reid 17 General Government Committee Minutes January 9, 2023 Resolution # GG-029-23 Moved by Councillor Woo Seconded by Councillor Rang That Councillor Zwart be appointed to the Samuel Wilmot Nature Area Management Advisory Committee for a term ending November 14, 2026. Carried Tourism Advisory Committee Resolution # GG-030-23 Moved by Councillor Zwart Seconded by Councillor Anderson That the Tourism Advisory Committee, be referred to Staff for review. Carried Durham Active Transportation Committee That Connor Houston be appointed to the Durham Active Transportation Committee for a term ending December 31, 2026, or until a successor is appointed. Energy from Waste - Waste Management Advisory Committee That the following individuals be appointed to the Energy from Waste — Waste Management Advisory Committee for a term ending December 31, 2024, or until a successor is appointed: Cara Des Granges Philip Haylock Tenzin Shomar Jim Vinson im General Government Committee Minutes January 9, 2023 Resolution # GG-031-23 Moved by Councillor Elhajjeh Seconded by Councillor Anderson Solina Hall Board That the following individuals be appointed to the Solina Hall Board for a term ending December 31, 2026, or until a successor is appointed: Brandon Baker Jennifer Bowman Karen Dair Herb Tink Ron Whitebread Bev Whitebread Carried Resolution # GG-032-23 Moved by Councillor Anderson Seconded by Councillor Zwart That Councillor Elhajjeh be appointed to the Solina Hall Board for a term ending November 14, 2026. Carried Resolution # GG-033-23 Moved by Councillor Anderson Seconded by Councillor Rang Bowmanville Business Improvement Area (BIA) That Councillor Rang be appointed to the Bowmanville Business Improvement Area for a term ending November 14, 2026. Bowmanville CIP That Councillor Anderson be appointed to the Bowmanville CIP for a term ending November 14, 2026. Newcastle Business Improvement Area (BIA) and Newcastle CIP That Councillor Woo be appointed to the Newcastle Business Improvement Area and Newcastle CIP for a term ending November 14, 2026. 19 General Government Committee Minutes January 9, 2023 Orono Business Improvement Area (BIA) and Orono CIP That Councillor Zwart be appointed to the Orono Business Improvement Area and Orono CIP for a term ending November 14, 2026. Tyrone Hall Board That Councillor Traill be appointed to the Tyrone Hall Board for a term ending November 14, 2026. Carried Resolution # GG-034-23 Moved by Councillor Anderson Seconded by Councillor Elhajjeh Visual Arts Centre That Councillor Rang be appointed to the Visual Arts Centre for a term ending November 14, 2026. Carried Resolution # GG-035-23 Moved by Councillor Zwart Seconded by Councillor Elhajjeh St. Marys Community Relations Committee That the Council position on the St. Marys Community Relations Committee remain open at this time. Carried 8.2.2 LGS-004-23 2022 Municipal Elections — Post -Election Accessibility Report Resolution # GG-036-23 Moved by Councillor Woo Seconded by Councillor Zwart That Report LGS-004-23, and any related delegations or communication items, be received; and That a copy of Report LGS-004-23 be placed on the municipal website. Carried 20 General Government Committee Minutes January 9, 2023 9. Unfinished Business 9.1 Roda Muse, Secretary -General, Coalition of Inclusive Municipalities, Regarding Designation of Member of Council as a Liaison to the Coalition of Inclusive Municipalities (Referred from the November 28, 2022 General Government Committee Meeting) Resolution # GG-037-23 Moved by Councillor Rang Seconded by Councillor Elhajjeh That Councillor Anderson be nominated as the Municipality of Clarington's Liaison to the Coalition of Inclusive Municipalities. Carried 10. Questions to Department Heads/Request for Staff Report(s) Members of Council asked questions to the Department Heads. 10.1 Recreational Use of Fireworks Resolution # GG-038-23 Moved by Councillor Rang Seconded by Councillor Anderson That Staff report back on fireworks best practices within Durham Region, respecting the balance of recreational use of fireworks and homeowner's rights. Carried 11. Confidential Items Councillor Woo declared an indirect interest in Item 11.2. Closed Session Resolution # GG-039-23 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing matters that deal with: • personal matters about an identifiable individual, including a municipal or local board employees; and • labour relations or employee negotiations. Carried 21 General Government Committee Minutes January 9, 2023 Recess Resolution # GG-040-23 Moved by Councillor Anderson Seconded by Councillor Rang That the Committee recess for 5 minutes. Carried The meeting reconvened at 2:36 p.m. in closed session. 11.1 LGS-002-23 Compensation Review for Non -Affiliated Staff 11.2 LGS-005-23 Update - CUPE Collective Bargaining Rise and Report The meeting resumed in open session at 3:24 p.m. Mayor Foster advised that two items were discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and two resolutions were passed to provide direction to Staff. 12. Adjournment Resolution # GG-041-23 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That the meeting adjourn at 3.26 p.m. Carried 22