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HomeMy WebLinkAboutCS-25-87TOWN OF NEWCASTLE r REPORT MEETING: General Purpose and Administration Committee DATE: JULY 6, 1987 REPORT #: CS -25 -87 FILE #: SU&ECT: COMMUNITY SERVICES DEPARTMENT STATUS AND UPDATE File # . >J Res. By -Law # RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - 1. That Report CS -25 -87 be received for information. BACKGROUND AND COMMENTS: The year to date has been a very active one for the Community Services Department as previewed in our 1987 Capital and Operating budgets. Generally speaking divisional budget actuals are on target, as related to the department's operational budgets. With respect to our Capital Equipment purchases and our Capital Projects, preliminary figures indicates that we are well within the budget allotment for 1987. Currently, the department has provided for and filled 39 summer positions. These students are employed predominantly in the Parks and Cemetery Maintenance Division, and our Aquatic Program Division. For the most part, the weather has been most obliging this past spring, which made the transfer from fall & Winter to our Spring and Summer operation a relatively smooth one. As a result, our ongoing maintenance work is on schedule. ../2 General Purpose and Administration Committee REPORT NO. #CS -25 -87 Page 2. Outdoor pools in Newcastle Village and Orono have been approved by the Public Health Officials, and the doors opened to the Public on June 28th, for our summer season. The enclosed attachments are provided to members of Council as a status report on the various divisions within the Community Services Department and are as follows: - Parks Development and Upgrading - Attachment #1 - Program Division - Attachment #2 - Park Facilities / Scheduling - Attachment #3 - Building Maintenance - Attachment #4 Respectfully submitted, -9'VA't-a�� Jo h P. Caruana Acting Director of Community Services JPC:sa Attachments Recommended for presentation to the Committee C Lawrence otseff Chief A ni trative Officer ATTACHMENT #1 PARKS DEVELOPMENT AND UPGRADING PROJECT DETAIL BUDGET Enniskillen Park Land Acquisition $ 40,000.00 Site Preperation $ 15,000.00 Seeding $ 2,500.00 Staff has received a Draft Plan of Subdivision which is being proposed for this area. We are in the process of negotiation for appropriate properties as parkland dedication which would compliment our original intent of expanding existing facilities with the Enniskillen Public School. If this can appropriately be accomplished, funds budgeted for land acquisition may not be required. ':# »I Maple Grove East (upgrading) DETAIL Install New Backstop BUDGET $ 1,700.00 This project is complete and facilities at Maple Grove East are being utilized by the public. PROJECT Courtice West Park DETAIL Seeding & Fertilizer BUDGET $ 2,500.00 Through negotiations with staff, the developer has agreed to fertilize, seed and in some areas, sod this park. As of mid June, this park has been graded to specifications and is now being prepared for seed and sod. Equipment for this park will be requested through the 1988 capital budget for installation next year. It is our intent to bring this park on stream and available for public use next summer. However, implementation will be conditional, depending on.the condition of the new grass. ...2 -2- PROJECT DETAIL BUDGET Cherry Blossom Parkette Landscaping $ 1,600.00 Seed & Fertlizer $ 1,000.00 Creative Playground $ 12,500.00 Walkway $ 9,600.00 Grading and Seeding of this park, is now complete. Landscaping and the installation of the walkway system and playground equipment will be completed this fall. The park will be available for public use this winter and will be fully operational in the spring of 1988. PROJECT DETAIL BUDGET Gatehouse Parkette Seeding & Fertilizer $ 1,000.00 (Courtice) Landscaping $ 1,600.00 In previous discussion with the developer, intentions were to prepare this park for seeding and landscaping this fall. At present, our timing is still consistent with the developer, and we are expecting to develope the park as scheduled. Funding for park equipment will be requested in our 1988 capital budget for installation in the spring /summer of next year. PROJECT DETAIL BUDGET Courtice North Diamond Base Line Fencing $ 1,400.00 This project is complete, and the facility is fully operational. PROJECT DETAIL BUDGET Memorial Park (Bow.) Tile Drainage $ 4,000.00 This project has been re- scheduled to the fall of this year. PROJECT DETAIL BUDGET le! tai Soper Creek (Erosion Gabions Control) Rip Rapping $ 20,000.00 Limestone Engineering Fees Certified Engineer Drawings of this project are required by C.L.O.C.A. because of its magnitude. Purchasing is in the process of engaging a suitable firm to prepare the necessary engineering work required. ...3 PROJECT _3_ DETAIL BUDGET Baseline Park Grading $ 15,000.00 Seeding & Fertilizer $ 2,500.00 Playground Equipment $ 12,250.00 Staff has been working with C.L.O.C.A. on this project, as the property is located in flood plain. Detailed mapping is now being prepared for submission to C.L.O.C.A. Once approved, this job will be contracted for immediate implementation. Funding will be required for the installation of a baseball backstop through our 1988 capital budget. PROJECT DETAIL Lord Elgin Park Tennis Nets This project is complete and fully operational. PROJECT Orono Park DETAIL Fencing Repairs Foot Bridge Barbecues BUDGET $ 600.00 BUDGET $ 1,800.00 $ 4,500.00 $ 450.00 Fencing Repairs have been completed and the Tennis Courts are now fully operational. The new foot bridge and barbecues have been received and are now installed. PROJECT DETAIL BUDGET Peters Pike Parkette Playground Equipment $ 6,250.00 (Orono) Landscaping $ 1,000.00 Park Benches 400.00 Picnic Tables 450.00 As requested during budget deliberations, staff has contacted area residents and received positive reaction to the proposed playground development. Equipment is now ordered and will be installed late summer. U/ PROJECT DETAIL BUDGET Newcastle Tennis Courts Fencing Repairs $ 1,100.00 Nets $ 900.00 This project has been completed and the facility is fully operational. PROJECT DETAIL BUDGET Newtonville Park Land Acquisition $ 40,000.00 Site Preparation $ 15,000.00 Seeding and Fertilizer $ 2,500.00 Staff has been communicating with representatives of the owner of the property in question. A preliminary Draft Plan of Subdivision for this area has been discussed and as in the Enniskillen Project. We are optimistic that we will obtain required parkland, through Parkland Dedication. Negotiations are still in the initial stages. PROJECT DETAIL BUDGET Foster Creek Park Seeding & Fertilizer $ 2,000.00 Unfortunately, this piece of property is not conducive to development of an active play area as previously anticipated. As a result, staff has required additional parkland through a related development to the west of this property, therefore, we will be developing a larger site which will accommodate both soccer and baseball. The existing park will be developed as a passive areas. PROJECT DETAIL BUDGET Memorial Park (Newcastle) Fencing $ 1,800.00 Playground Equipment $ 3,000.00 Park Benches $ 800.00 The fencing contract has been completed at this park. Park benches are on order and will be installed when delivered. Staff is working together with the Separate School Board and members of the Parent /Teacher Association, to develop a substantial playground for this area. Staff have been negotiating with the developer of the adjacent property and are optimistic that an arrangement can be made with respect to securing property as parkland dedication which would permit joint development of a play area. Equipment will be purchased, and stored for installation in 1988. ...5 U V - <) -5- PROJECT DETAIL BUDGET Mearns Ave. East Soccer Goal Posts $ 1,400.00 Equipment for this soccer pitch has been ordered, and will be installed for public use in 1988. PROJECT DETAIL BUDGET Burketon Community Park Site Preparation $ 16,200.00 Seeding $ 21500.00 Staff is currently communicating with the Burketon Park Board, with respect to preparation of specifications for the excavation work required. We are anticipating a contract to be awarded this fall. ATTACHMENT #2 PROGRAM DIVISION Aquatics At present, programs at the Fitness Centre have been running to capacity. The following is a breakdown of registrations for the past Winter, Spring and current Summer swimming sessions. TOTAL WINTER REGISTRATIONS Youth 399 Adults 106 Privates 16 Semi - Private 56 Totals 577 TOTAL SPRING REGISTRATIONS Youth Adults Privates Semi- Private Totals 573 117 37 152 TOTAL SUMMER REGISTRATIONS N.F.C. 311 N.L.P. 35 Orono 59 Totals 405 The aquatic staff is currently examining our potential for expanding into the following program areas. 1) Snorkeling 2) Rescue Patrol (for schools) 3) Expanding pre - school program 4) Programs for Special Needs (Handicapped) 5) Policy for Red Cross Standards for Town of Newcastle 6) Expanding Special Events - (Hallowe'en & Christmas) -2- SPECIAL EVENTS March Break Bonanza The Community Services Department offered its fourth Annual March Break Bonanza from March 16 -20 this past Winter. Activities are coordinated with the Library and Visual Arts Centre in order to avoid duplication while at the same time offer a variety of recreational and leisure opportunities for the youth of our communities. The weeks activities were geared for children six to twelve yeas of age and included: swimming, bowling, gym -bics, movies, Easter egg painting, print making, a magic show, a puppet show, a theatre show and field trips to the Bowmanville Museum, Ganaraska Forest Centre, and the Darlington Generating Station. All activities took place within our municipal boundaries to make children and parents aware of the recreational opportunities available to them right on their doorsteps. Total number of participants for these activities was 1,285, and Included children from throughout our municipality. Sneaker Dav and Participaction Challenqe Staff from all departments competed in the "Sneaker Day Contest" and everyone seemed to have a lot of fun with it. This event was a promotional tool used to kick off "Participaction Week ". Once again, residents of the Town of Newcastle won the "Participaction Challenge" for the Durham Region and even better, we improved our participation over last year with 16,251 people or 48.5% of our population taking part as compared to 9,510 people or 29% in 1986. The national average was 41.28 %. Other interesting statistics are noted as follows: 1) Newcastle was 21st of 59 communities with populations over 25,000; and 2) Newcastle was 33rd of 68 communities who participated in Ontario; and 3) Newcastle was 122nd of 257 communities who participated across Canada. ATTACHMENT #3 PARK FACILITIES /SCHEDULING Once again, the demand for use of our play fields was extremely high this year and for the most part, staff has been able to accommodate all teams requiring baseball diamonds and soccer pitches throughout the municipality. We have a total of 156 baseball teams within the Town of Newcastle, of these 87 are adults and 69 are youth teams. Each of the teams are being accommodated on a total of 32 diamonds. For the most part, our diamonds are used to capacity on weekdays with weekend use being reserved for practices and various Tournaments. We also have a total of 58 soccer teams within Town Boundaries of these 9 are adults and 49 are youth teams. At present these teams are using a total of 23 soccer pitches located throughout the municipality. i The following is a breakdown of these totals: WARD #1 Courtice -Zion Hampton Burketon Tyrone Solina Enniskillen Hydro TOTALS ARD #2 Bowmanville WARD #3 Newcastle Brownsdale Newtonville Orono Kendal TOTALS OVERALL TOTALS ADULT MINOR TOTAL # TOTAL # 0 ADULT MINOR TOTAL # TOTAL # BASEBALL BASEBALL OF TEAMS BALL FIELDS SOCCER SOCCEF OF TEAMS PITCHES 1 9 10 5 2 1 3 3 4 4 8 3 1 5 6 2 1 0 1 1 3 3 6 3 1 5 6 3 2 4 6 1 1 3 4 1 3 - 3 1 - - - - 6 - 6 0 - - - - 20 20 40 14 5 14 19 9 53 35 87 8 3 25 28 7 4 - 2 1 6 1 3 1 - 6 6 2 ' 8 - 10 - 18 1 3 - 1 - 4 - 5 1 4 2 1 3 2 14 14 28 10 1 10 11 7 87 69 156 32 9 49 58 23 PROJECT Newcastle Fitness Centre BUILDING MAINTENANCE DETAIL Roof Repair Fibre- glass(Filtration Tank) Deck Flange Anchors ATTACHMENT #4 BUDGET $ 10,000.00 $ 6,000.00 $ 2,500.00 Purchasing is in the process of receiving tenders for the roof repair work. We anticipate that this job will be completed in August /September of this year. The main filtration tank at the Fitness Centre has been lined with fibre -glass and is again fully functional. The Deck Flange Anchors will be installed during this fall. PROJECT DETAIL BUDGET Darlington Sports Centre Paint Exterior $ 14,000.00 Replace Down Pipes $ 1,000.00 Heat Recovery System $ 13,000.00 Replace Overhead Doors $ 2,500.00 The painting contract has been awarded. We are expecting the work to commence any day and will be completed this month. The Down Pipes will be installed after completion of painting contract. Purchasing is now accepted quotes on the Heat Recovery System. We expect the contract to be awarded in July or August for installation prior to the start up of the ice making plant this fall. The contract for installation of new overhead door has been awarded. We are expecting installation to be completed in early July. PROJECT DETAIL BUDGET Orono Armories Soffits, Facia & Eaves $ 1,800.00 Specifications are being prepared to have this contract awarded this summer. U1. 5C PROJECT DETAIL BUDGET Bowmanville Library Window Replacement $ 1,000.00 This job was completed this past spring. PROJECT DETAIL BUDGET Clarke Library Replace Eaves & Facia $ 1,800.00 Repair Main Root $ 1,500.00 Replace Flat Roof $ 1,200.00 Replace Furnace $ 4,000.00 The contract for the eaves, facia, roof repairs and replacement has been awarded. The contractor is on site and is working on these jobs. The furnace contract has been awarded and we are expecting installation in late July or August.