HomeMy WebLinkAboutCS-11-87TOWN OF NEWCASTLE
REPORT File #
MEETING: Newcastle Community Services Advisory Board
DATE: MARCH 4, 1987
REPORT #: CS -11 -87 FILE #:
SUB.ECT: WORKSHOP FOR TOWN VOLUNTEERS
Res. #
By -Law #
RECOMMENDATIONS:
It is respectfully recommended that the Newcastle Community Services Advisory Board
receive this report for discussion.
BACKGROUND AND COMMENTS:
At the February 4, 1987 N.C.S.A.B. meeting, Community Services Department Staff were
asked to consider setting up an information session for Town volunteers in the Spring.
Topics suggested included provincial and federal grants available for community groups
and an update on the liability issue.
Based on follow -up to these requests the attached Schedules recommend a proposed
agenda, time frame and budget for such a workshop. The target group suggested for
this workshop would include all Town of Newcastle recreational and volunteer
Organizations including hall boards, service clubs, neighbourhood associations,
sports, arts and cultural groups.
A week night at the end of April or beginning of May would be the ideal time for this
session since the provincial grant systems would definitely be set by then and most
groups (summer & winter) are active at this time.
../2
Newcastle Community Services Advisory Board
REPORT NO. CS -11 -87
Page 2.
A location should be considered within the Town of Newcastle at a facility which will
hold approximately 75 - 100 people and will be provided free of charge.
Field Consultants from the Ministry explained that it is certainly possible to invite
John Eakins or Otto Jelinek to speak. However, they require at least two months
notice and their speeches would only be in general terms. They would not be available
to answer questions from the audience.
Respectfully submitted,.
Jane M. Lunn,
Program Director (Coordinator)
Department of Community Services
JL:sa
"SCHEDULE A"
Grants & Liability Concerns for Volunteers
Proposed AGENDA
(7 P.M. - 9 p.m.)
TIME ITEM SPEAKER
7:00 Welcome & Introduction NCSAB Rep. or Dept.
Staff
7:10 Town of Newcastle Grants & Services
NCSAB Role & Grant Policies NCSAB Rep.
- Community Services Dept. Role & Dept. Staff
Services
7:20 Provincial Grants (Capital & Program) Tom Horlor, Field
- Ministry of Tourism & Recreation Consultant, Durham
(Wintario) Region
- Ministry of Citizenship & Culture Ted Paget, Field
Consultant, Durham
Region
- Question & Answer Session
8:00 - - - - - - - - BREAK - - - - - - - - - - - - - - - - -
8:15 Liability Update
- review of "what's happening"
- steps to protect yourself and
your organization (Risk Management)
- Questions & Answers
8:45 Wrap Up & Summary NCSAB Rep. or Dept.
Staff
°SCHEDULE B"
Grants & Liability Concerns for Volunteers
Proposed BUDGET
Item
Cost
Speakers
NIL
Facility
NIL
Brochures (Paper /100 copies)
30.00
Mailing
34.00
Name Tags, Miscellaneous
15.00
Refreshments
40.00
TOTAL .................... $119.00