HomeMy WebLinkAboutCS-02-88DATE:
TOWN OF NEWCASTLE
REPORT File #�/, /.
Res.
By -Law #
GENERAL PURPOSE & ADMINISTRATION COMMITTEE
FEBRUARY 15, 1988
REPORT #: CS -02 -88 FILE #:
COMMUNITY SERVICES PROGRAM DIVISION - ANNUAL REVIEW (1987)
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose &
Administration Committee recommend to Council the following:-
1. That report no. CS -02 -88 be received for information.
BACKGROUND & COMMENTS:
Programs, Community Development, Promotions and Program Staff were
very busy in 1987. Noted in the various sub - sections below are
highlights of the year.
Special Events
Staff were involved in three major activities this year including
the annual March Break Program, Participaction Challenge Day and
the December 21st Olympic Torch Relay Celebration. All activities
were successfully completed with good participation at all events.
The March Break program actually ran at a slight profit (while
Participaction expenses stayed within budget. The Olympic Torch
event budget was handled through the Clerk's Department.
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GENERAL PURPOSE & ADMINISTRATION COMMITTEE
REPORT NO. CS -02 -88 PAGE 2.
Aquatics
As mentioned in an earlier report the outdoor pools had an
excellent year in both structured and unstructured programs. Both
revenue and participant projections were exceeded in some cases.
(see Schedule I & II)
The Fitness Centre had a moderately successful year. Due to
reduced programming because of staff shortages in the Fall
admissions and membership revenues were not as high as anticipated
(see Schedule II).
The staff shortage in the Fall was alleviated somewhat by offering
a daytime crash course to interested adults. Due to this course we
were able to return to normal pool scheduling by January 1st, 1988.
As staffing in aquatics continues to be a local as well as
provincial issue, staff are continuing to promote these leadership
levels. However, serious financial consideration will also have to
be given to this issue during current budgets.
Newcastle Fitness Centre
The aquatics area was discussed earlier in this report. With
respect to squash the Fitness Centre continues to experience a good
influx of participants during the winter months with a substantial
decrease in the summer. Staff will be reviewing this situation
further and are presently considering a special summer discount
membership to promote more use during the slower summer months (see
Schedule II for revenue figures). The advertising budget expenses
were substantially over due to the staff shortage and a need to
communicate schedule changes to the public.
Promotion
The semi - annual Community Activity Guide continues to grow in
popularity with community groups and the public alike. It provides
staff with an opportunity to make general contact with all community
groups while giving them updates of general happenings. Staff will
be reviewing the possibility of using discreet and related
advertising in future issues as this Guide continues to expand.
GENERAL PURPOSE & ADMINISTRATION COMMITTEE
REPORT NO. CS -02 -88 PAGE 3.
Other promotional activities that the Community Services Department
were involved with in 1987 included the Home Show (May 8, 1987),
the Community Care Health Fair (May 13, 1987) and the Jocelyn Muir
Swim (August 22 & 23, 1987). Press releases and advertisements
were sent to local papers in an ongoing basis with respect to
special events, aquatic programs and Fitness Centre activities.
Community Groups
Written communications were sent out to all known community groups
in the Town twice during the year to request Community Activity
Guide submissions as well as update them on upcoming workshops and
special events. Staff are presently working with the NCSAB to
ensure communication of the grant application deadlines and the
evolving "Festival Harvest" event are passed on to these groups
through our semi - annual mailings.
A number of meetings were also attended by staff with the groups
noted below:
Local: Bowmanville Figure Skating Club, Hampton Recreation
Association, Newcastle YWCA, Courtice Park, Community
Care, Multiple Sclerosis Society, Visual Arts Centre,
and the Newcastle Community Services Advisory Board.
Regional: Oshawa Central Council of Neighborhood Associations,
Durham Region Fitness Council, Durham Region Aquatic
Programmers, Durham Region Red Cross Society.
Provincial :Society of Directors of Municipal Recreation of Ontario,
Association of Aquatic Personnel of Ontario and the
Ontario Red Cross Preschool Committee, Ontario
Recreation Society and Parks and Recreation Federation of
Canada.
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GENERAL PURPOSE & ADMINISTRATION COMMITTEE
REPORT NO. CS-02-88 PAGE 4.
Two training workshops for volunteer groups were also set up in
cooperation with the NCSAB including a Grants Workshop (May) and a
Fundraising Workshop (October).
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SCHEDULE I
AQUATIC PROGRAMS
REGISTRATION NUMBERS
Winter (NFC) 1987
Youth 399
Adults 106
Privates 16
Semi - Private 56
TOTAL 577
Spring (NFC) 1987
Youth
573
Adults
117
Private
37
Semi - Private
152
TOTAL 879
Summer (July & August) 1987
Newcastle Fitness
Centre 610
Newcastle Lions 64
Orono Park Pool 66
TOTAL 740
Fall (NFC)1987
Youth
647
Adult
127
Private
21
Semi - Privates
96
TOTAL 891
Winter (NFC) 1988
Youth
405
Adult
122
Privates
9
Semi - Privates
34
TOTAL 570
GRAND TOTAL OF 3,657 PARTICIPANTS
SCHEDULE II
PROGRAM REVENUES 1987
NEWCASTLE LIONS POOL
BUDGET
ACTUAL
Swim Lesson Program
$ 11000
$1,598.50
Admissions & Memberships
3,000
4,004.00
4,000
5,602.50
ORONO PARK POOL .
Swim Lesson Program
$2,000
1,670
Admissions & Memberships
$4,300
4,519
6,300
6,189
NEWCASTLE FITNESS CENTRE
Youth Lesson Program
78,000
82,205.41
Adult Lesson Program
15,000
13,410.75
Department Issue
200
146.88
Memberships
27,000
22,571.48
Swimming Admissions
37,000
34,462.50
Squash Admissions
14,000
13,510.36
Miscellaneous
600
548.19
Rentals
11,000
13,515.30
SPECIAL PROGRAMS
March Break
182,800 180,370.87
1,500 1,602.50
TOTAL PROGRAM REVENUE $194,600 $193,764.87