HomeMy WebLinkAboutCS-30-88TOWN OF NEWCASTLE
MEETING: General Purpose and Administration Committee
DATE: OCTOBER 31, 1988
,�'L' 1 1
FILE #:
SMECT: ADDENDUM TO REPORT TR -82 -88
TENDER 188 -23 ROOF REPLACEMENT
DARLINGTON SPORTS CENTRE
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:-
1. That Report No. CS -30 -88 be received; and
2. That Ateliers Roofing and Sheet Metal Ltd., Brampton,
Ontario with a total bid of $82,200.00 being the lowest
responsible bidder meeting all terms, conditions and
specifications of Tender 88 -23 be awarded forthwith, the
contract for the roof replacement at the Darlington Sports
Centre, Hampton, Ontario; and
3. That the required funds be drawn from the 1988 Community
Services Capital Budget Account # 7606- 00002 -0501.
BACKGROUND AND COMMENTS:
Subsequent to Council's decision referring to Report No. TR -82 -88 back
to staff for further consideration, the consultant's report Attachment
#1 is provided for Council's information.
,./2
GENERAL PURPOSE & ADMINISTRATION COMMITTEE PAGE 2,
REPORT NO. CS -30 -88
If approved, the contract will provide for the complete replacement of
the existing flat roof with a built -up asphalt and felt membrane. The
contract would also allow for the replacement of existing shingles on
the sloped portion of the roof. Totten Sims Hubicki Associates were
retained by the Town for the purpose of reviewing tender documents and
the past performance of the recommended contractor. In addition Totten
Sims and Hubicki Associates will also be available to supervise the
project.
As a follow -up to the discussion at Council, the industry standard for
roof replacements is a two year warranty. The life expectancy of the
works as recommended is 15 -20 years. Mr. Cole Howsen, P. Eng. of Totten
Sims Hubicki Associates will be available to provide any further details
related to the tender or the actual works included in the contract.
Report No. TR -82 -88 is also provided (Attachment #2) to members of
Council for their information.
Respectfully submitted,
�seph P. Caruana
irector of Community Services
JC:sa
Recommended for presentation
to the Committee,
I
Lawrence ',' Kotseff
),
Chief Adm istrative Officer
(1� .�5-' )
ATTACHMENT #1 TO
REPORT NO. CS -30 -88
C 0 i� y
BHU 111911
PROPERTY The Darlington Sports Arena
Hampton, Ontario
PREPARED FOR The Corporation of the
Town of Newcastle
40 Temperance Street
Bowmanville, Ontario
L1C 3A6
Attention: Mr. J. P. Caruana
REPORT 88 - 1082
DATE PREPARED July 1988
PREPARED BY I. K. Woods & Partners Inc.,
Chartered Surveyors
112A Main Street
Markham, Ontario
L3P lYl
Client Introduction
Property Description
Surveyors Notes
Surveyors Certificate
General Courses
General Items
Site Plan and Floor Plan
Substructure
Structure
Roof Structure
Basement
Main Floor
Arena
First Floor
General Interior Items
Services
Roofs
South Elevation
East Elevation
North Elevation
West Elevation
General Exterior Items
Lot & Property
Items of Concern
Costs
Summary of Recommendations
Appendix A - Engineers Letter
Appendix B - Roofing Specifications
This Report contains 49 pages.
INDEX
Page 1
2
3
4
5
6
7 to 9
10
10
10
11 to 13
14
15
16
17
18 to 21
22 to 23
24
25
26
27
28
29
30
31
32
2 Pages
15 Pages
I.K. WOODS & PARTNERS INC.
CHARTERED SURVEYORS
CLIENTS INSTRUCTIONS
It is the intention of the Client, The Corporation of the Town of Newcastle,
to consider the upgrading and maintenance of the Darlington Sports Arena
in Hampton, Ontario.
The Client retained the services of I. K. Woods & Partners Inc., Chartered
Surveyors, to carry out a Building Survey on the subject property, and to
report on its findings.
Kind assistance was received by the Building Manager, Mr. John Hughes, during
the course of this Survey.
The weather was clear. Temperature 24 °C.
Humidity at around 75 %.
Access:
The following areas were not accessible:
- office
- locked room at northeast corner.
I.K. WOODS & PARTNERS INC.
CHARTERED SURVEYORS
PROPERTY DESCRIPTION
q �f
The building is a traditional sports complex built 1973 to 1974.
Details and data are given in each section of this report.
U/ . (�
I.K. WOODS & PAR HERS INC.
CHARTEREDSURVHYORS
SURVEYOR'S NOTES
1. This report shall be for the private and confidential use of the Client
for whom it was prepared, and should not be reproduced in whole, or in
part, or relied upon by third parties for any use, without the express
written authority of the Surveyors.
2. The inspection did not include any parts of the structure which were
covered, unexposed, inaccessible or below ground (exterior), and we are
therefore unable to report that any such parts are free from defect.
3. Any dimensional or prepared plans, sketches and elevations are for basic
information and ease of identification only, and reference should be
made to any registered Land Survey plans, pertinent legal documents,
and any original architectural or contractor drawings, and any other
data.
4. All measurements and dimensions are approximate or nominal only, and
should not be used where accuracy is required.
5. An electronic moisture meter was used to assess any potential damage
from water and moisture entry problems. The instrument was calibrated
before the commencement of probe tests.
6. North direction related to the property:
Taunton Road No 4.
7. A 'normal' designation in this report indicates no specific difficulties,
but reference should be made to General Notes.
8. A 900 wide angle lens was used for the photographs. This tends to curve
the sides of the building. This should be ignored.
If further clarification of matters raised in this report are required,
or additional advice is needed regarding the subject property, please do
not hesitate to let us know.
The contents and components of this report are copyright: 6 July 1988.
I.K. WOODS & PARTNERS INC.
CHARTERED SURVEYORS
SURVEYOR'S CERTIFICATE
A
I hereby certify that I have personally surveyed and inspected the Darlington
Sports Arena, Hampton, Ontario.
I have attempted to document and report on the condition of the subject
property and building( ) with the utmost accuracy. However, this report
is based on visual inspection and general examination of the face areas
of the building( ), with some internal investigations where possible.
Thus, I have not opened up any concealed surfaces by the removal of drywall
or plaster to walls or ceilings, nor lifted up any floor finishes, but have
done my best to draw conclusions from the surface evidence visible at the
time of the Survey and inspection.
The Building Survey Report is based on the condition of the building( )
on the date of the Survey and inspection. No liability can be accepted
for any deterioration in the condition of the building( ) after this date.
This report should be constructed as a comment upon the overall condition
of the property, the quality of its structure, and not as an inventory of
every single defect.
Bearing in mind the limitations of this Building Survey Report, this report
does not imply in any way whatsoever a representation, warranty, offer or
guarantee by this Surveyor on the condition of the building( ), being the
subject matter of this report, and this Surveyor shall not be liable by
reason of any inaccuracy in this report for any claims, demands or
liabilities arising or any losses, damages or injuries to any person or
property upon the subject property, being the subject matter of this report,
no matter whensoever, wheresoever and howsoever caused.
I also certify that I do not have any interest of any kind in the subject
property, either past, present or future, and that I acted completely
independently of any contractor, Realtor or any other person who may have
a particular interest in the property.
All information on this property is held in strict confidence to the Client
only, and has not and will not be divulged to any other interested party,
unless specifically requested by the Client.
Dated at Markham, Ontario, this 6th day of July 1988.
I.K. WOODS Q PARTNERS INC.
( CHARTERED SURVEYORS
GENERAL REPORT CLAUSES:
1. We have not made any searches or enquiries regarding notices, Orders
or Planning Schemes or other such matters likely to affect the property.
2. We understand that the property lies within an area designated for
various purposes which will include the operation of a sports complex
building.
3. The subject property is assumed to be a legal conforming use in
accordance with the Town or Municipal by -laws.
4. Any product or contractor name in this report is noted for the
convenience of the Client. The Surveyors do not practice policy,
recommend any one trade or product over another, and have no connection
whatsoever of any kind with those names given.
The Client should obtain competitive prices and details from various
competing companies, and take the usual precautions before contracting
out required work suggested.
5. No checks on the Lot Land Survey markers or locations were made in this
Survey.
I.K. WOODS Q PARTNERS INC.
CHARTERED SURVEYORS
GENERAL ITEMS APPLICABLE TO THE WHOLE BUILDING
1. Hot water tanks are to be checked and tested on an annual basis, by
an Inspector working under the requirements of the Boiler and Pressure
Vessels Act of Ontario. A mandatory requirement.
I
2. Service and clean all gas fired heating units on an annual basis.
3. Fire service and sprinklers system to be checked and tested annually.
4. Main corridors and general area lighting fixtures should be cleaned
annually.
5. Check and adjust all fire doors and access doors to stairways, entrances
and general areas, to ensure their correct operation.
6. An annual roof inspection is recommended, preferably in the Spring, to
check that all roof components are weathertight throughout.
See components in roof section.
7. Review the annual heating costs for all utilities to determine if energy
savings and applications can be made, and develop an overall policy t
reduce costs where possible.
8. Clean out all exterior drains and catch basins, including parking areas.
9. Maintain and check all EXIT electrical fixtures on a regular basis, and
affix fire department escape directions on each floor. It would be a
recommendation to have the Newcastle Fire Department carry out a regular
Fire Inspection.
YI.K. WOODS & PARTNERS INC.
6 CHARTERED SURVEYORS
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SUBSTRUCTURE:
The overall condition of the reinforced foundations is generally in good
condition throughout, except for the following areas:
SUPERSTRUCTURE:
Generally in good condition throughout, with no signs of any major
difficulties.
There are minor areas on the shear walls and joints which require some
attention, and these are detailed later in this report.
The building moves normally and some joints are in need of re- caulking and
the usual weatherproofing. (See also exterior section of this report.)
Small areas need some maintenance, as a normal procedure.
ROOF STRUCTURE:
See roof section and Engineers letter.
GENERAL:
The main frame and structure of the entire building is considered to be
in good condition, and shows no signs of difficulties. Apart from routine
and normal maintenance there are no areas in need of attention, except for
the roofing areas.
See roofing section.
I.K. WOODS do PARTNERS INC.
n CHARTERED SURVEYORS
BASEMENT:
Brine Equipment Room:
- Clean up brine salts.
Refrigeration Room:
- Correct slight leak northeast of room at roof drain 450 elbow.
Hall:
- Install missing globes to light fixtures.
- Normal slight seperations at control joints.
Electrical Mechanical Room:
- Normal utilities area.
Referee Room:
- Normal.
- Clean extract system. Check for operation.
- Patch slight crack in hallway.
- Normal.
Office:
- Normal.
Washroom:
- Replace broken toilet tank cover.
I.K. WOODS R PARTNERS INC.
II CHARTERED SURVEYORS
BASEMENT: (continued)
East Entrance:
- Replace burnt light fixture bulbs.
Note: Lights are overheating - probably from oversized wattage bulbs.
Replace with wattage type for maximum for fixture.
- Replace damaged light fixture covers.
- Install plate to upper fan switch.
- Correct roof leaks at the top of stairs.
North Hall (East Side):
- Re -lamp 'EXIT' sign.
- Repaint floor.
- Patch /seal control joints.
Locker Room No. 1:
- Replace missing 2' x 4' light lane.
- Replace four ceiling tiles.
- Repaint area.
Washroom for Locker Rooms 1 and 2:
Patch concrete around drain.
Repaint floor.
Replace bent w.c. cubicle screen.
Re- tile /re -paint shower area.
Clean exhaust grille.
Locker Room No. 2:
- Repaint area.
- Replace six ceiling tiles.
I.K. WOODS Q PARTNERS INC.
CHARTERED SURVEYORS
-®
L 09 )
BASEMENT: (continued)
- Repaint area.
- Replace four ceiling tiles.
- Repaint area.
- Replace six ceiling tiles.
Washroom for Locker Rooms 3 and 4:
- Patch around concrete floor'drain.
- Repaint floor.
- Replace bent w.c. cubicle door.
- Retile /repaint shower area.
- Replace push valve to south sink faucet.
IMPORTANT ITEM
Washrooms 1/2 and 3/4:
The light fixtures in the shower areas of these two rooms must be rated
waterproof fixtures to comply with the Ontario Building and Electrical
Codes.
Present conditions have fixtures with no covers and exposed wiring.
THIS IS A DANGEROUS CONDITION.
Northeast Stairs:
- Adjust panic exit door to close correctly, and tighten screws on panic
hardware.
Southeast Stairs:
- Repaint area.
- Replace two light fixture globes.
- Patch northwest corner blockwork joint over door.
I.K. WOODS & PARTNERS INC.
.i CHARTERED SURVEYORS
MA TN FT.nnp .
South Entrance:
- Replace broken Georgian wired glass pane door and west transom.
- Repaint doors and areas.
Main Southeast Entrance:
- Adjust panic door sets.
I.K. WOODS Q PARTNERS INC.
CHARTERED SURVEYORS
MAIN ARENA:
- General repainting within one year (optional).
- Sand /repaint all wood seats.
- Clean accumulated dirt from all high steel framing.
- Clean and adjust all wall vents.
- Clean, adjust and secure exhaust fans.
- Check all light fixtures. The majority of fixtures have noisy ballasts.
Some ballasts may need replacement.
- Repair doors to rink to player benches (wear and tear damage).
- Relay rubber matting at northeast entrance.
- Install missing wall plug plates to goal judge switches.
- Repair ceiling at southeast entrance.
- Damp and efflorescence at northwest corner behind score board. Possible
roof leak at parapet.
- Adjust floor drain outside door.
I.K. WOODS Q PARTNERS INC.
1E; CHARTERED SURVEYORS
Pedestrian /Spectator Room:
- Paint concrete stairs.
- Refinish wood trim.
Office:
- Normal.
Cafeteria:
- Correct leak under the sink.
Janitors Room:
- Normal.
Mens Washroom:
- Clean extract fan.
- Repair buckled doors.
Womens Washroom:
- Clean extract fan.
- Repair buckled doors.
Meeting Room:
- Normal.
I.K. WOODS & PARTNERS INC.
if; CHARTERED SURVEYORS
INTERIOR:
General Items:
- Repaint floors.
- Repaint walls.
- Replace damaged T -bar ceiling panels. (Option to clean and /or paint.)
- Clean and adjust all door closers.
- Oil and adjust all doors.
- General repainting to be considered (optional).
- Interior blockwork is in good condition.
N [.K. WOODS R PARTNERS INC.
17 CHARTERED SURVEYORS
Ul, (/�)
SERVICES:
Heating:
Main furnace is a Flexaire forced air oil fired system, rated at
937,000 B.Th.U. INPUT and 750,000 B.Th.U. OUTPUT.
In good operating condition.
Clean and service annually including cleaning out the exhaust flue and
barometric damper.
Pump:
Check and correct Pump No. 1. Pump is running roughly.
Ductwork:
- System requires duct cleaning. Dirt accumulations will impede proper
air distribution.
Water Heater /Storage Tank:
- 120 US gallon capacity heater installed circa October 1987.
- Ancillary piping also replaced when heater was installed.
Well and Pump:
- The well is located on the east side of the building.
- Berkeley submersible pump system in place.
- All operational and normal.
Water Pressure and Quality:
- Found normal and potable.
- Oil fired unit by Hydrotherm rated at 308,000 B.Th.U. per hour.
- Clean and service annually.
- Clean flue and clean -out chamber.
- Adjust barometric damper.
I.K. WOODS & PARTNERS INC.
CHARTERED SURVEYORS
SERVICES: (continued)
Hot Water Tank:
- Clemmer hot water system with Jacuzzi components.
- Replace corroded chimney flue.
- Note: The chimney touches the wood ceiling. This is a possible
fire hazard.
Special Note:
The Boiler and Pressure Vessel Act of Ontario may require an annual boiler
pressure test for the hot water heaters /boilers.
Check with the Ministry of Labour, and also the Insurance Company policy
for the building.
Zamboni Room Heaters:
- Two units by RUUD. Installed circa May 1982.
- Propane fired hot water heaters.
- Check both pressure relief valves. Both have slight leaks.
- Clean and service annually.
Electrical Systems:
- 75 KVA transformer with full distribution system.
- Panels and switchgear in operational condition.
- As a routine, an inspection by Ontario Hydro Inspection Division is
recommended every three years.
- All wall plugs tested where found and are all in operating condition.
- All systems in normal operating condition.
Emergency Light Systems:
- All in operating condition.
- Test monthly - service annually.
Grounding:
- Building is correctly grounded. [.K. WOODS & PARTNERS INC.
r iq CHARTERED SURVEYORS
SERVICES: (continued)
Heat Detection System:
- In place and operational.
Septic Tank and Field:
- Not physically checked, but in normal operational condition.
- Tank located at southwest corner of building with septic field under most
of the west parking lot.
Sewage Pump Equipment:
- Access from meeting room.
- Equipment operational. Service annually.
Refrigeration Equipment:
- Service annually to CIMCO requirements.
- Equipment was closed down for the season.
- Oil has been drained from the compressors.
- Clear and flush all floor drains.
Brine Equipment:
- Equipment requires overall servicing.
- Corrosion on pressure tank and lines. Check for any internal damage.
Fire Alarm Systems and Controls:
- Normal operation.
Fire Bell:
- Normal.
I.K. WOODS & PARTNERS INC.
n CHARTERED SURVEYORS
SERVICES:
F res Piil l c
(continued)
- Generally normal.
- Install glass to south end of east hall pulls.
Fire Extinguishers:
- Checked monthly. April 1988 last inspection.
Fire Hose Cabinets:
- Checked monthly. April 1988 last inspection.
Fire EXIT Lights:
- Normal. Check monthly. Clean annually.
I.K. WOODS & PARTNERS INC.
CHARTERED SURVEYORS
-w
RnnFC.
Main Roof:
- The main roof covering is nearing the end of its useful working life.
- The roof is deteriorating to the point of creating many roofleaks.
- The surface is expanding and contracting leaving long cracks on the asphalt
felt.
- The main cracks run north and south.
The roof finish is placed upon roof boarding which is supported by cambered
roof trusses.
- The high humidity and condensation is compounding the roof problem by
saturating, (above 11% to 15% moisture content) the wood boarding. This
in turn has caused condensation to form under the felt and will freeze
in winter.
- The roof boarding, although part of the original construction is adding
to the roof movement difficulties.
- The perimeter roof flashings are generally in good condition, only after
previous repairs to the felt upstands.
These felt - upstands are now becoming very brittle and in some locations,
cracks are being created, enhancing the chances of more felt cracks.
- Unplug roof drains, and install missing covers.
- The roof surface is also bubbling indicating separation of the felt layers.
- The fibre cants under the perimiter flashing are also attracting moisture
from cracks, so it can be assumed that the cants are wet and will be
decomposing.
Given the aged condition of the roof, it is recommended that the complete
roof be re- roofed, together the possibility of replacing some of the wood
boarding.
If replacement entails using a conventional roof such as the existing
one it will be necessary to provide a vapour barrier or moistrue resistant
insulation under the new felt.
Replacing the roof with a welded seam rubber or proprietary membrane roof
would be a better and more maintenance free application.
Although membrane roofs are more expensive, they usually afford the client
a long and beneficial warranty, beyond those of a conventional roof
assembly. The pay -back on the membrane type roofs is less maintenance
and upkeep costs.
I.K. WOODS Q PARTNERS INC.
ii CHARTERED SURVEYORS
ROOFS:
Low South Roof:
See main roof, but delete reference to cambered roof.
Recommended replacement with main roof.
This roof is not as well aged as the main roof but is prone to frequent
leaks, given the high number of skylights, latches and mechanical equipment.
This roof would also benefit from a membrane roof but an Inverted Roofing
Membrane Application (IRMA) roof would be less costly, but more efficient
in energy retention to the smaller rooms below.
Touch up of caulking to point of flashing is needed immediately.
Sloping Edge Roofs:
These are gradually aging with an estimated life remaining of the asphalt
shingles of about two to four years. The east shingles are aging faster
than other elevations.
Various patching and /or missing shingles need to be replaced.
Replacement of all- shingles with 23511 type asphalt - shingles will give a
life expectancy (with warranty) of 20 years plus.
Another advantage to replacing the shingles would be the eliminatin of
another maintenance problem.
The present shingles are imperial size, and as the industry is now metric,
replacing or repairing shingles are diffcult with only metric available.
Skylights:
Seal and recaulk all skylights.
YIX WOODS & PARTNERS INC.
23 CHARTEREDSURYEYORS
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EXTERIOR:
North Elevation:
- Secure soffit lights.
- Seal and caulk entrance door slab to threshold.
- Patch slight hairline cracks at northwest lower corner.
- Repave or fill cracks in asphalt paving.
- Close gap at garage door slab to driveway.
- Patch cracked concrete at both threshold entrances.
- Touch up paint to overhead door.
- Paint is flaking at northwest corner - upper wall. Probably from moisture
on the wall from a leaking parapet flashing.
- See General Items.
I.K. WOODS & PARTNERS INC.
96 CHARTERED SURVEYORS
T
-i tion:
downspout at southwest corner.
damaged mid downspout.
loping roof - missing shingles.
and repair downspout at northwest corner of small entrances.
small roof water leak to entrance.
leak is flaking the paint and causing efflorescence on the wall.
cracked entrance slab.
EXTERIOR:
General Items:
- Correct leaks in some parapet joints.
- Repaint large fascia boards.
- Clean light standard globes and caulk globe bases at tops of light poles.
- Recaulk and /or touch up caulking to wall control joints.
- Painting is generally in good condition.
U -- I.K. WOODS & PARTNPRS INC.
CHARTFRFD SIIRVFYORS
EXTF:tzrnu
LOT AND PROPERTY:
- Regrade some areas of the parking lot to fill soft depressions and ruts.
- Fill cracks in asphalt driveway on south elevation.
- Patch and fill pot holes in asphalt roadway on south elevation.
- Fill some cracks in north elevation roadways.
- Re -align and spike -in -place loose concrete bump curbs at east property
line.
- Regrade soil at north property swale.
I.K. W(TODS Rc PARTNERS INC.
j.� (_H.,KTERFD SURVEYORS
ITEMS OF CONCERN: (With Reason)
- Service furnace and repairs
- Replace hot water line
- Plumbing repairs
- Electrical repairs to showers
- Brine equipment repairs
- Roof repairs /or replacement
- Gutters and downspouts + fascias
- Exterior caulking
- Repairs to masonry
( safety and operation )
( safety and operation )
( operation )
( Code and Safety )
( to stop corrosion )
( weathertightness )
( weathertightness )
( weathertightness )
( weathertightness )
While these are the most important items to be done, there remain a number
of items referring to energy use and conservation, while not serious, they
reflect the need to reduce operational and maintenance expenses.
I.K. WOODS & PARTNERS INC.
30 CHARTERED SURVEYORS
COST ESTIMATES:
These costs, forming part of the Building Survey Report, are provided as
a guide to average process for the work noted. Costs will vary considerably
from one contractor to another, based on the work in hand, time of year
carried out, and the competiveness and availability of trades in the area:
DESCRIPTION OF WORK SECTIONS
CAPITAL
OPERATIONAL
MAINTENANCE
COST
COSTS
COST
Service furnace /boiler & repairs
E
$ -
$
-
$
550
Electrical repairs /light repairs
E
$ -
$
1,900
$
-
Plumbing repairs
E
$ -
$
700
$
-
Roof Replacements Estimated -
E
$100,800
$
-
$
-
Boiler & pressure
vessel
E
$ -
$
- A
$
250
Chimney replacement
EA
$ 1,150
$
-
$
-
Corrections to brine systems
E
$ -
$
- A
$
1,000
Replace damaged W.C. cubicles,
$ 2,600
$
-
$
-
Duct clean ductwork system
$ -
$
-
$
700
Other mechanical service work
E
$ -
$
- A
$
650
Miscellaneous
$ -
$
-
$
1,600
General repainting (interior)
A
$ 11,000
$
-
$
-
Carpentry & hardware
A
$ -
$
-
$
1,800
Exterior caulking
E
$ -
$
- A
$
500
Exterior repairs
E
$ -
$
- A
$
1,250
Fire Inspection (Gratis)
E
$ -
$
-
$
-
Parking area repairs
A
$ -
$
- A
$
2,500
Contingency for maintenance
A
$ 1,500
$
1,000
$
3,000
TOTALS FOR REQUIRED WORK
$117,050
$
3,600
$13,800
TOTAL = $134.450
(Estimated items E = $108,750)
E = Essential
A = Allowance
OPTIONAL ITEMS FOR FUTURE CONSIDERATION
(All capital costs)
Membrane roofup system Add $20,200 to roof costs above
Im I.K. WOODS & PARTNERS INC.
CHARTERED SURVEYORS
SUMMATION AND RECOMMENDATIONS:
The overall condition of the building is in very good condition in respect
to the major components of substructure, structure and framing.
Generally the building has aged well over the years, with the needed
maintenance being done on a regular basis.
The maintenace has been carried out expeditiously, adding to the good
condition of the complex.
The roofs are the most important concern and a full replacement is
recommended.
Most other items noted are maintenance related.
Y I.K. WOODS & PARTNERS INC.
32 CHARTERED SURVEYORS
aao
mv3PAA
CON SULTING ENGINEERS
3080 Yonge St., Suite 6080, Toronto, Ont., Canada
(416) 486.2030 Fax (416) 486.4411 WNW
I.K. Woods & Partners Inc.
Chartered Surveyors
112A Main Street
Markham, Ontario
L3P lYl
Attention: Mr. Ian K. Woods
APPENDIX A
Re: Darlington Sports Arena - Newcastle, Ontario
- Review of Existing Structure
Dear Sir:
U <�1)
Frank J.R. Anrep
B.ASc., P.Eng, PRESIDENT
ASSOCIATES:
Peter Kulba
P.Eng.. Vice President
Eric C.S. Cho
M.Sc., PEng. Chef Engineer
Kwok -Hung Mo
Chief Draughtsman
May 09, 1988
Project No. 88T182C
On May 6th, 1988, a visual examination of the above noted property
was made at your request. The following is the report of our findings.
1.0 Arena Area
.1 The existing main roof structure over the rink area consists of
211 x 6" wood planks on 6f -01' deep steel trusses on 8' -0"
centres. The underside of the roof could be viewed from below
and appeared to be in good condition, although maintenance
personnel have stated that there are some leakages. through the
roof but that none have appeared to have caused any damage to
the steel trusses. The roof structure over the remaining areas
of the complex varied. In these areas, the roof systems consist
of 2" x 611 wood planks on 2" x 8" joists on 161, centres; 2" x 6"
wood planks on extensions of the diagonal member of the truss,
8" precast hollow core .slabs and sloped glass. A limited amount
of the underside of these roof systems could be viewed and
appeared to be in good condition. One notable exception was the
evidence of water leakage through the sloped glass roof.
.2 The exterior roof of the structure consists of tar and gravel on
the flat portions and shingles on the sloped portions.
Examination of the roof top found that both had substantially
deteriorated in many areas.
.3 The load bearing masonry block wall appeared to be in good
structural condition. One crack along the exterior face of the
east wall extending from the foundation to the roof was noted
but was not deemed to be of major structural concern. Cracks in
the vertical masonry control joint filler were also noted."
Connections between the various roof systems and masonry block
wall appeared to be in good condition.
/page 2
Mr. Ian K. Woods
.�,
Page 2
.4 A limited amount of the concrete beams and columns, used to
carry the load bearing masonry wall over the changerooms, could
be viewed and appeared to be in good condition.
5 The seating area, railings and protection board supports were
visually examined and appeared to be in sound condition.
Our comments in the report are based upon a cursory visual review of
the exposed portions of the structure. Existing structural drawings were made
available at the site and a brief review of the drawings did not show any
additional area of concern.
We trust that this report is of value to you, and if you have any
questions regarding this or on any other matter, please do not hesitate to call
our office.
BC:tg
050903
Yours very truly,
ANREP ASSOCIATES LIMITED
Barry Cula, M.A.Sc.,P.Eng.
APPENDIX f3
Lou Ann Birkett
The Corporation of the
Town of Newcastle
40 Temperance Street
Bowmanville, Ontario
L1C 3A6
Dear Ms. Birkett,
I.K. WOODS & PARTNERS INC.
CHARTERED SURVEYORS
112A Main Street, Markham,
Ontario, Canada, L3P tY 1
Telephone (416) 474 -4747
(416) 471 -8411
29 August 1988
Re: Darlington Sports Arena
Please find attached roofing specifications for the above project.
The main part is for a conventional roof, with option 'A' for using the
Sarnafil system.
We suggest that the Sarnafil spec be used as presented, because the
uld be too long to re -type, and is contingent upon
approving the technical specification prior to a licensed
volume of pages wo
Sarnafil Canada app g
applicator submitting his tender.
The option process will give your office and Town Council the option
of selections.
Yours very truly,
I.K. Woods, FRICS
IKW /sm
Enc.
Building Surveyors • Construction Cost Consultants • Project Managers
Investment, Commercial, Industrial and Residential Property Services.
G E N E R A L S P E C I F I C A T I O N
FOR THE RE- ROOFING OF THE MAIN AND SECONDARY ROOFS OF THE
DARLINGTON SPORTS COMPLEX, NEWCASTLE. ONTARIO.
PREPARED FOR: The Corporation of the Town of Newcastle
132 Church Street
Bowmanville, Ontario
DATED: June 1988
PREPARED BY: I. K. Woods & Partners Inc.
Chartered Surveyors
112A Main Street
Markham, Ontario
UP lYl
(416) 474 -4747
Ul 6 - (P)
A. GENERAL NOTES
General:
1. This specification shall be for the complete removal and
replacement of the roof surfaces of the Main Arena Roof, the
secondary flat roofs, and the sloping shingle roofs.
Total Project:
2. This specification shall be for a
all roofing and sheet metal work,
secondary trades deemed necessary
replacement.
Definitions:
total project, to include
together with all other
to complete the roof
3. a) The Corporation of the Town of Newcastle is referred to as
the 'Corporation' in this specification.
b) Any consultants, inspectors or other personnel to be
appointed by the Corporation.
DIVISION 7 - THERMAL AND MOISTURE PROTECTION
SECTION 75 - ROOFING AND SHEET METAL
1. GENERAL
Page: 75 - 1
.1 This specification is an integral part of the Contract Documents and
shall be read accordingly.
.2 Section, General Instructions of the Corporation, refers to
scaffolding, acceptance of surfaces, building in materials and
similiar items not repeated herein, but governing work of this Trade.
2. RELATED WORK TO BE INCLUDED
1 Wood cant strips, blockings, curbs,
nailers and insulation stops.
.2 Dampproof coursing.
3 Cutting reglets in masonry.
3. REFERENCE STANDARDS
1 Do roofing work as specified herein.
2 Regard material manufacturer's printed recommendations and
Specifications as the minimum requirements for installation methods
and workmanship.
4. WARRANTY
.l Provide a warranty on form acceptable to the Corporation stating that
the roof membrane of the unprotected membrane roof and all
insulation, vapour barrier, membrane flashing and metal flashing will
remain free from leakage for a period of two (2) years. Undertake to
repair any defects becoming evident during that period.
.2 For commencement of Warranty refer to section 09.
.3 Submission of Tender shall be deemed to express agreement that the
roofing system as shown and specified herein qualifies for the
specified warranty and any leakage occurring will be considered due
to faulty material or workmanship unless resulting from physical
damage from other than natural causes.
SECTION 75 - ROOFING AND SHEET METAL
5. SAMPLES OF METAL FLASHING
Uf 1(P)
e: 75 -2
.1 Submit samples of fabricated sheet metal work showing method of
forming, seams, expansion joints, stiffeners and anchors.
6. INSPECTION AND TESTING
.1 An independent inspection and testing agency will be appointed by the
Corporation to inspect and test roofing and sheet metal work.
2 Arrange site meeting with the Corporation three weeks prior to
commencement of work on site. Obtain Corporation instructions re:
procedures to be followed.
.3 Co- operate with the Corporation and afford all facilities necessary
to permit full inspection of the work and testing of materials prior
to their use. Act, immediately on instructions given by the
Corporation.
.4 Make cut -outs for testing purposes when required and make good
roofing without additional cost the the Corporation.
.5 Payment for an inspection and testing agency is to be paid directly
by the Corporation.
7. SPECIAL PROTECTION
.1 Schedule the roofing installation so that all unnecessary work or
traffic over the finished roof will be avoided.
.2 Protect the work of other Trades from soiling or other damage during
the application of the roofing materials and make good any damage
caused by these operations, all to the approval of, and at no
additional cost to, the Corporation.
.3 Protect reglets from filling up with bitumen by masking same before
any work begins.
8. PREPARATORY WORK
.1 Review roof levels and advise the Corporation of any deviation from
the specified tolerance.
2 Prior to application of the roofing examine the deck and ensure that
any defect of level or construction is corrected before proceeding
with the work.
.3 Sweep roof deck completely free of all dust, dirt and debris. The
roof deck must be dry, smooth and free of ice, snow, etc., prior to
the application of the vapour barrier primer, or dry sheathing.
.4 Inspect all wood blockings, cants and the like. Do not install
roofing over such items if method of attachment- tz
SECTION 75 - ROOFING AND SHEET METAL
8. PREPARATORY WORK (continued)
Page: 75 - 3
4 Withstand all stresses imposed by thermal movement of roofing
components. In general replace all cants and blocking which have
decayed, deteriorated or broken down.
9. MATERIALS
1 Obtain all roofing felts and bitumens from one only of the following
manufacturers:
Domtar Construction Materials Ltd.
Building Products Ltd.
Canadian Gypsum Co. Ltd.
Flintkote Company of Canada Ltd.
.2 Roofing Asphalts - Type .1 and Type 3 oxidized asphalts, conforming to
CSA A.123.7 Maximum slopes for asphalt:
Type 1 1:50
Type 2 1:25
Type 3 1:5 with back nailing.
.3 Roofing Felts - No. 15 perforated and /or air vent saturated roofing
felts, confirming to CSA A.123.6.
.4 Asphalt Primer - To CGBS #37- GP -9A, as recommended by roofing felt
manufacturer.
.5 Thermal Insulation - Base Cap roof Insulation by Fibreglas Canada
Ltd. Thickness as noted on drawings. 2.2" Quality Standard - CGSB
114 -GP -1.
.6 Roof Surfacing Aggregate - Clean well graded gravel, withing limits
of 10mm and 15mm, free from porous material, snow, ice, fines or long
splinters.
.7 Insulation Breathers - Lexsuco Insulation Breather, spun aluminum, as
manufactured by Lexsuco Canada Ltd.
.8 Fibre Cant Strips - Asphalt impregnated laminate strip preformed to
45 degrees angle size as detailed.
.9 Elastic Flashing - Lexsuco F.R. 40 flexible reinforced flashing.
SECTION 75 - ROOFING AND SHEET METAL
9. MATERIALS (continued)
.10 Sheet Metal
Page: 75 - 4
a) Prefinished Galvanized Sheet Steel - To ASTM A.446 Grade A with
G90 designation zinc coating to ASTM A.525 -71, factory precoated
with Series 5,000 paint finish as specified in CSSBI Bulletin #5.
Core thickness .610mm to match siding.
b) Cleats - Same metal as flashing. Minimum 50mm wide.
C) Metal Bellow - Same material as flashing.
d) Continuous Fastening - Same material as flashing.
.11 Solder - to ASTM B32 -70, 50% tin and 50% lead.
.12 Flux - Rosin, cut muriatic acid, or commercial preparation suitable
for materials to be soldered.
.13 Nails, Bolts, Screws, Rivets - Material - stainless steel or same
metal as material to be fastened.
.14 Bituminous Paint - to CGSB 1 -GP -108 heavy duty type.
.15 Plastic Cement - to CGSB 37 -GP -5.
.16 Rubber Asphalt Sealing Compound - CGSB 37- GP -29.
.17 Underlay for Metal Flashing - Orange Label Fibreen by Domtar or
equal.
.18 Sealant - two component, polysulphide base chemical curing to CGSB
19- GP -24. Sealants to be manufactured from Thiokol polymers.
.19 Roof Hatch - 760 x 914mm roof scuttle with an integral insulated
metal curb and cover. Fabricate curb and cover of 14 ga. (1.98mm)
prime painted steel with 11 ga. (3.175mm) liner and 25mm min. rigid
insulation. Provide cover complete with spring latch, handle,
weatherstripping and automatic hold -open arms and hinges. The
following manufacturers are acceptable:
Model 30365 distributed by M.W. McGill and Associates Ltd.
Series 100 distributed by Lexsuco Canada Ltd.
Bilco Type S distributed by Richards - Wilcox Canada Ltd.
Inryco Model R.S. distributed by Envirospec Incorporated.
10. WORKMANSHTP
1 Employ experienced and qualified workmen and competent supervision
to ensure satisfactory installation in accordance with specified
requirements.
.2 Maintain roofing equipment in good working order.
SECTION 75 - ROOFING AND SHEET METAL Page: 75 - 5
10. WORKMANSHIP (continued)
.3 Do not overheat bitumen. Maximum temperature for Type 1 and Type 3
oxidized asphalt is 2430C. Do not apply to the roof under 204 42C.
Once asphalt temperatures exceed 246-C the material will be
considered unsatisfactory and must be removed from the site.
.4 Keep an accurate thermometer suspended inthe heating kettle while
the work is in progressand provide a similiar thermometer to test
bitumen temperature at point of application.
5 Locate bitumen kettles and tankers to avoid smoke discolouration of
existing and adjacent buildings.
.6 Handle and store materials carefully to prevent damage. Keep
manufacturer's labels and seals intact. Store bitumen containers in
an upright position and store roofing rolls on end to prevent
flattening. Protect .materials from moisture at all times. When
temperature is below 50C, store roofing felts in a warm atmosphere
for 48 hours before using.
:7 Commence roofing as soon as structure is ready. Do not apply
roofing materials during inclement weather.
8 All plies of roofing felt except when otherwise specified shall be
'mopped solid' and squeezed into bitumen. Apply felts in straight
lines, free from air pockets, wrinkles, fishmouths, open laps or
tears.
.9 Do not leave installed insulation or roofing felts unprotected.
Coat with bitumen and ensure that edges are sealed against
penetration of moisture.
11. FIBRE CANT INSTALLATION
.1 Provide fibre cants at junction of roof and all vertical surfaces
and other locations where wood cants are not provided.
.2 Apply a continuous and uniform 1.2 kg per m2 mopping of Type 3
asphalt to sufficiently cover the area being taken up by the cant,
and while the asphalt is hot embed the cant strips into the asphalt.
.3 Cut and fit around corners, angles, etc., mitre joints and seal with
asphalt.
12. ROOFING - APPLICATION
1 Preparatory Work - Prepare metal deck and prime as previously
specified.
.2 Thermal Insulation
a) Keep insulation dry at all times. Insulation showing evidence of
having been dampened since its manufacture nr cannrat-4 -- „r
SECTION 75 - ROOFING AND SHEET METAL
12. ROOFING - APPLICATION (continued)
.2 Thermal Insulation (continued)
Page: 75 - 6
a) (continued)
laminations shall not be used. Lay insulation boards in parallel
courses. Stagger end joints in alternative courses. Lay boards
to moderate contact without forcing joints. Cut boards to fit
neatly around projections through roof.
b) For insulation thickness and number of layers to be provided,
refer to drawings.
C) Lay only as much insulation in one day as can be covered by felts
the same day.
d) Installed roof insulation which has become wet shall be removed
and replaced with dxy insulation.
e) Reduce thickness of insulation at roof drains to prevent
puddling.
f) Installation of wood deck. Apply 20mm wide ribbons of adhesive
on top horiz2ontal surface of each flute of deck using not less
than 0.3L /m . Install insulation boards in straight rows
parallel with flutes and with side edges located on surface of
deck ribs. Press insulation firmly into adhesive.
.3 Roofing Felts
a) Built up roofing membrane shall consist of 4 plies of 115 felt
each ply lapped 3/4 width of sheet plus 15mm over the preceding
sheet. End lap sheets 150mm minimum. Terminate all plies at the
top" of the cant strips, unless otherwise specified or detailed.
Provide additional plies where detailed.
b) Apply Type 2 1 hot asphalt uniformly and continuously at the rate
of 1 kg /m of roof area over the insulation and each ply of
membrane. Lap end joints minimum 150mm.
.4 Roof Breathers - Install at rate of one breather for each 100m2 of
roofing. Where a roof is less that 200m2 in area, install minimum
of one breather. Install breather in middle of insulation sheet so
it forms a continuation of channel designed in first insulation
layer.
.5 Gravelling
a) Pour hot bitumen over entire surface of membrane at a rate of 60
lbs. /100 sq. ft., but not less than 1/8" thickness at any
location.
b) Apply a minimum of 400 lbs, gravel per 100 sq. ft. of roofing
surface.
C) Do not apply gravel to bituminous flashings until after flashings
SECTION 75 - ROOFING AND SHEET METAL
13. BITUMINOUS FLASHINGS
Page 75 - 7
.1 Following installation of the roof membrane, apply bituminous
flashing consisting of three plies of No. 15 felt laid in bitumen as
previously specified and prepared to receive elastic flashing, and
metal flashing.
.2 At vertical abutments, install first ply to cover face of cant and
extend 22mm over roof membrane and 150mm above cant, apply two
additional plies to overlap preceding ply by 75mm over roof membrane
and 100mm above cant. Fully mop in each ply.
3 At canted eaves, install two plies to cover face of cant and extend
200mm over roof and 75mm above fascia. Turn top edge down over
fascia and nail. Apply third ply in similiar manner but overlap
other plies by 50mm over roof membrane.
14. ELASTIC FLASHINGS
1 At eaves, use FR 40 elastic flashing except where indicated
otherwise.
.2 At vertical surfaces, use elastic or metal edged elastic flashing.
Fasten top of flashing as detailed.
.3 Carry elastic flashing down over cant and out 150mm onto membrane
before top pour. Adhere to membrane. Seal all joints and edges.
Cover lower, flat part of elastic flashing with top pours of bitumen
and aggregate.
4 Do not stretch elastic flashing during installation. Provide a
minimum overlap of 100mm when forming laps and flashing corners.
.5 Apply eave fascia of sheet metal over wood fascia by locking top
over top, upstanding edge of elastic flashing and locking bottom of
eave fascia over continuous starter strip, forming drip in bottom
edge of fascia or by forming drip in bottom edge of fascia carrying
back under and fastening to bottom edge of wood fascia.
15. MISCELLANEOUS FLASHINGS
.1 Be responsible for making watertight joints to all items projecting
through or located on the roof, all to the aproval of the
Corporation. Refer to Division 115, Mechanical, and Division 16,
Electrical, to determine extent of flashing flanges and the like
specified to be provided under that division and coordinate work
accordingly.
.2 Install sleeve complete with flange and collar for the flashing and
making watertight around pipes.
.3 Provide stack jack for all plumbing vent pipes.
SECTION 75 - ROOFING AND SHEET METAL Page 75 - 8
16. INSTALLATION OF ROOF DRAINS
.1 Install roof drains in accordance with manufacturer's printed
recommendations. Roof drains set too high will not be accepted.
.2 Temporarily block drain pipe during the application of roofing
gravel or other materials which might block the drains. Remove
blocking when work is not in progress to prevent flooding.
.3 Extend built up roofing system into drain opening and trim neatly to
suit.
.4 Ensure that metal flanges of the drain are back painted. Set the
flashing flange of drain into a bed of fibregum and insure that
drain rests firmly in position.
.5 'Strip -in' the metal flange with 3 plies of roofing felt and
bitumen. Extend first ply of roofing felt 450mm from gravel stop
onto roof, extend second ply 6600mm and third ply 900mm from base of
gravel stop onto roof.
.'6 Extend top pour of bitumen and gravel to base of gravel stop and
install strainer.
.7 Caulk edge of felts and flange of drain.
17. INSTALLATION ROOF ACCESS HATCHES
.1 Supply and install roof access hatches as indicated.
.2 Securely anchor the hatches to roof and carry membrane up curb under
counter flashing and seal juncture.
18. SHEET METAL - FABRICATION
.1 Fabricate metal flashings and other sheet metal work as detailed.
.2 Form pieces in 2500mm maximum lengths. Make allowance for expansion
at joints.
.3 Hem exposed edges on underside 12.7m. Mitre, spot weld and seal.
.4 Form sections square, true and accurate to size, free from
distortion and other defects detrimental to appearance or
performance.
.5 Back paint metal surfaces prior to installation.
SECTION 75 - ROOFING AND SHEET METAL
19. SHEET METAL INSTALLATION
Page 75 - 9
.1 Install sheet metal work in accordance with approved Trade practice
and to Corporation's approval.
.2 Use concealed fastenings except where approved by The Corporation
prior to installation.
.3 Provide underlay under sheet metal. Secure in place and lap joints
100mm.
.4 Counterflash bituminous flashings at intersections of roof with
vertical surfaces and curbs. Lap f lashings ,forming tight fit over
continuous hook strips, except where otherwise shown.
.5 Lock end joints and caulk with sealant.
.6 Install surface mounted reglets t rue and level, and caulk top of
reglet with sealant.
.7 Insert metal flashings to form weathertight junction.
.8 Turn top edge of flashing over masonry into recessed reglet or
mortar joint a minimum of 25mm. Lead wedge flashing securely into
joint.
.9 Caulk flashing with sealant.
.10 Install all prefabricated flashing members as specified by
manufacturer to provide a smooth flush face with all fasteners
concealed.
SECTION 75 - ROOFING AND SHEET METAL
20. REMOVAL OF EXISTING ROOF
GENERAL:
Removal:
Page 75 - 10
.l The existing roof surfaces shall. be removed from the existing arena
roof.
.2 Existing roof membranes shall only be removed as required, prior to
installation of the new roof membrane.
Prntort-i nn•
.3 A11 open or exposed roof areas are to be protected and /or covered to
prevent any water or moisture entry to the structure or building
areas below.
Removal of materials:
.4 All removed material(s) shall be deposited in removeable garbage
hoppers and removed from the project, and dumped in a legally
approved dump or disposal facility. All costs for such removal and
facility charges are to be included in the total bid price.
Statutory Requirements:
.5 The Contractor shall comply to, and conform with, all current safety
Acts, Laws and Codes, as well as requirements of Federal, Provincial
and Municipal Codes and Bylaws for Demolition and Re- roofing.
SECTION 75 - ROOFING AND SHEET METAL
21. REPLACEMENT OF EXISTING ASPHALT SHINGLES
GENERAL:
Page 75 - 11
.1 In general, clauses for flat roofs shall apply to pitched roofs
covered with asphalt shingles.
Type:
.2 Types of asphalt shingles to be used:
- Minimum weight per square: 235 lbs.
- Asphalt composition with self sealing strip on underside.
Manufacturers:
.3 See 9.1 or approved equal.
Installation:
.4 Given the variety of asphalt shingles available, installation shall
be in strict accordance with the , selected manufacturers
instructions.
Manufacturer to be selected by the 'Corporation'
.5 Other general clauses apply to this section as appropriate.
SECTION 75 - ROOFING AND SHEET METAL Page 75 - 12
22. ALTERNATIVE ROOFING TYPE 'A'
The Corporation will consider receiving alternate bids from the
following licensed and authorized installers of the "Sarnafil" type
roofing.
The attached 'Sarnafil' specification is to be used for the supply and
installation of this type of roofing.
Bids are to be submitted on a seperate form - MARKED ROOFING TYPE 'A'
as per Tendering instructions of the Corporation.
tMING: COUNCIL
TOWN OF NEWCASTLE
ATTACHMENT #2 TO
REPORT NO. CS -30 -88
REPORT File #
Res. #
By -Law #
DATE: October 24, 1988
REPORT #: TR -82 -88 FIEF #:
SUBJECT: TENDER T88 -23, ROOF REPLACEMENT, DARLINGTON SPORTS CENTRE,
HAMPTON, ONTARIO
RECOMMENDATIONS:
It is respectfully recommended to Council the following:
1. That this report be received; and
2. That Ateliers Roofing and Sheet Metal Ltd., Brampton, Ontario, with
a total bid of $82,200.00, being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender T88 -23, be
awarded the contract for the roof replacement at the Darlington
Sports Centre, Hampton, Ontario; and
3. That the required funds be drawn from the approved 1988 Community
Services Capital Budget, Account #7606- 00002 -0501.
BACKGROUND AND COMMENT:
Tender specifications were provided by Totten Sims Hubicki Associates Limited,
for the roof replacement of th, - Darlington -Sport-, Centre, uar�r�} n � Ontario.
Subsequently, tenders were advertised in all four local papers.
Page -2-
TR -82 -88
!'ENDER T88 -23, ROOF REPLACEMENT, DARLINGTON SPORTS CENTRE, HAMPTON, ONTARIO
Tenders were received and tabulated as follows:
Bidder Option "A"
Atelier's Roofing & Sheet Metal Ltd. $ 82,200.00
Brampton, Ontario
Top Roofing & Sheet Metal $ 95,787.00
Whitby, Ontario
Dufferin Roofing Ltd. $ 97,806.00
Weston, Ontario
Option "B" Option "C"
No Bid No Bid
$167,980.00 $132,657.00
$181,830.00 No Bid
Semple- Gooder Roof Ltd. $ 99,710.00 $189,986.00 No Bid
Rexdale, Ontario
Caldense Roofing & Insulator $107,000.00 $162,000.00 $140,349.00
Toronto, Ontario
Bothwell- Accurate Co. Ltd. $109,358.00 $225,581.00 No Bid
Toronto, Ontario
3eather & Little Ltd. $132,355.00 $215,985.00 $196,420.00
Toronto, Ontario
Provincial Industrial Roofing & $133,400.00 $164,500.00 No Bid
Sheet Metal Co. Ltd.
Concord, Ontario
* no bid deposit cheque received
The required funds will be drawn from the approved 1988 Community Services
Capital Budget, Account #7606- 00002 -0501, from which there are adequate funds
available. The Treasurer has reviewed the funding requirements and concurs with
the recommendation. Queries with respect to department needs, specifications,
etc. should be referred to the Director of Community Services.
After review and analysis -f the bids by Parchasi.ng, Community Services and
Totten Sims Hubicki Associates Limited, it was mutually agreed that the low
bidder, Option "A ", Atelier's Roofing and Sheet Metal Ltd., Brampton, Ontario,
Page -3-
TR -82 -88
ENDER T88 -23, ROOF REPLACEMENT, DARLING`T`ON SPORTS CENTRE, HAMPTON, ONTARIO
be recommended for the contract award for the roof replacement of the
Darlington Sports Centre, Hampton, Ontario. Although the subject firm have
not previously perfurmned for the Town of Newcastle, they have satisfactorily
performed extensive amounts of re- roofing for Ontario Hydro. See attached
letter from Totten Sims Hubicki Associates Limited, marked Schedule "A ".
Respectfully submitted,
/
R. Blanchard,
Treasurer.
Caruana,
L) rector of Community Services.
LAB/hj1
Attachments
Recommended for presentation
to the Committee,
L
Lawrence/E. Kotseff,
Chief Administrative Officer.
totten sims hubicki associates
The Corporation of the
Town of Newcastle
40 Temperance Street
Bowmanville, Ontario
L1C 3A6
Attention: L. Birkett
Purchasing and Supply Agent
Re: Roof Replacement
Darlington Sports Centre
Town of Newcastle
Tender T88 -23
Dear LouAnn:
G.L TOTTEN B.Sc., P.Eng
R.E SIMS B A.Sc., P.Eng,
J.M HUBICKI B.A.Sc , OAA, P.Eng,
R.L WINDOVER M,Sc , P,Eng
P C EBERLEE B.A.Sc , P.Eng.
TOTTEN SIMS HUBICKI ASSOCIATES 11981)) LIMITED
15W HOPKINS STREET, WHITBY, ONTAAIO
CANADA, LIN 2C3
(118) 888 -9383 Fax: 88&0221
October 18th, 1988
As requested in your letter dated October 11/88 we have reviewed the tenders
submitted for the above noted project.
The project consists of the removal of all existing roofing from the flat and
sloped roof areas of the arena portion of the Darlington Sports Centre. Two
(2) prices were requested from Contractors. Option A price was for replacement
of the existing flat roof with a built -up asphalt and felt membrane and the
replacement of the sloped roof shingles with new shingles. A price for Option
B was also requested for the replacement of all roof areas with an insulated
PVC membrane system. A summary of the bids received and Contractors who bid on
the project was provided in your letter.
We have reviewed the tenders submitted and find that all tenders comply with
the bidding requirements of the Tender Documents, As noted in your letter,
Heather and Little Ltd. of Toronto did not submit a bid deposit cheque.
The low bidder for Option A is Ateliers Roofing and Sheet Metal with a price of
$82,200.00. We have contacted the reference at Ontario Hydro indicated in
their information sheet, Mr, N. Mason indicated that Ateliers has done
extensive amounts of re- roofing work for Ontario Hydro and that Hydro is quite
satisfied with the quality of work that the Contractor provides.
The low bidder for the Option B roof is Caldense Roofing and Insulation Ltd.
with a price of $162,000.00. We understand that the Town's budget for the
re- roofing work is $120,000.00 and since the low price for Option B is
significantly above the budget allowance, we would not recommend proceeding
with Option B.
ENGINEERS ARCHITECTS AND PLANNERS
- 2 -
An Option C price submitted by Caldense Roofing involves use of the PVC
membrane roof on the flat area of the arena and the installation of shingles to
the sloping roof areas in lieu of the specified PVC. This option would provide
a roof with a longer expected life relative to the roof to be provided with
Option A for the arena's flat roof. The bid price for this work as submitted
by Caldense Roofing and Insulation Ltd. is $140,349.00. We recognize that this
price is above the budget allowed by the Town, however, if additional funds
were available, we would recommend this option to the Town in view of the
expected superior performance of the PVC membrane product on the flat area of
the arena roof.
A further optional price was submitted by Top Roofing of Whitby. This price
was for replacement of the existing flat roof with a two -ply modified
bituminous membrane. The membrane will be applied to an insulation layer
consisting of 1.2" (R10) phenolic foam and 1/2" fibreboard. In addition, to
revisions to the flat roof area, the sloped shingle roof was modified to
include a metal drip edge and felt underlay to the entire roof. The bid price
for this option was $132,657.00. For this price, a ten year manufacturer's
warranty would be provided by the manufacturer of the membrane material.
Although this option is lower than the Option C price, we do not believe that
the modified bitumen membrane will provide a roof with as long a life
expectancy as the PVC roof membrane.
If budget restrictions preclude acceptance of the Option C roof as submitted by
Caldense Roofing, we would recommend acceptance of the low tender submitted by
Ateliers Roofing and Sheet Metal Ltd. for $82,200.00 for Option A.
Please let us know which option the Town will proceed with. Upon confirmation
of acceptance of the tender by the Town Council, we will co- ordinate a
pre- construction meeting at the site with the chosen Contractor.
I trust that the above is satisfactory for your requirements. Please call if
you have any questions or if we can be of further assistance.
Yours very truly,
C. R. Howson, P. Eng.
CRH /an
C.C. J. Caruana, Director of Community Services
totten sims hubicki associates