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Home My WebLink AboutCS-08-89TOWN OF NEWCASTLE REPORT File #�,. Res. ' fi _ ,1 _ l By -Law # DING: GENERAL PURPOSE & ADMINISTRATION COMMITTEE DATE: April 17, 1989 REPORT #: cs -o8 -89 FILE #: SUBJECT: USAGE OF THE BOWMANVILLE RECREATION COMPLEX MULTI PURPOSE ROOM RESOLUTION NO. GPA- 312 -89 RECOMMENDATIONS: It is respectfully recommended that the General Purpose & Administration Committee recommend to Council the following:- 1. That Report No. CS -08 -89 be received for information. BACKGROUND & COMMENTS: The construction of the multi purpose component of the Bowmanville Recreation Complex reached substantial completion on December 2, 1988. From this date to years end, a total of seven (7) dates were booked at the facility. (Please refer to Schedule I attached for a detailed breakdown). It should be noted, that because of the uncertainties of the opening date of the multi purpose component due to construction, staff were not able to accommodate all requests for use of the facility. Schedule II attached summarizes bookings confirmed at the multi purpose facility for the current year 1989. Staff is confident that increased usage of the facility will be realized as the public becomes more aware of what we have to offer. ../2 901 GENERAL PURPOSE & ADMINISTRATION COMMITTEE REPORT NO. CS -08 -89 PAGE 2. With respect to concerns from the public received by staff and by members of Council, Community Services staff have reviewed our rates with those of similar facilities within the Municipality and across the Region. Schedule III displays a comparative chart noting the rates of other facilities, the respective capacities, identifying a per capita cost for each. It should be noted that these costs vary from $1.00 to $1.54 per capita with an average of $1.14. The per capita rate for the multi purpose facility is $1.13. It is also worthy to mention that proceeds from the operation of a bar during any event go directly to the party renting the facility, as such providing a source of revenue to offset any rental charges. This is not the case in the majority of the facilities available with the Town. In addressing the operation of the multi purpose facility staff has also received many concerns related to the lack of a kitchen facility which can accommodate the preparation of a full course meal. Possibilities for expansion of the existing kitchen facilities is currently under review and a report dealing with this issue outlining associated costs will be forthcoming. Respectfully submitted, J ose ph P. Caruana, Director Department of Community Services JC:JL:sa 902 I' •' f zr--1zgj 111114PRIA, • • 1' B1 M 1�1! ':: HALL BAR BAR TOTAL REVENUE DATE GROUP OCCASION RENTAL SUPPLIES TENDERS PER EVENT November 12 -14 Election Canada Advance Poll for Federal 210.00 - - 210.00 15 -21 Election (Meeting Room) December 3 Delta Faucet Social Club (Children's Party, Dinner & 315.00 382.50 150.00 847.50 Dance Christmas Party (1) December 11 Town of Newcastle Social Club Children's Christmas Party 165.00 - - 165.00 December 17 Darlington Construction Christmas Dinner & Dance 425.00 562.50 390.00 1,377.50 Recreation Club (4) December 20 Town of Newcastle Community Eric Nagler Concert 300.00 - - 300.00 Services December 27 -28 Bowmanville Minor Hockey Assoc. Tournament Meals 390.00 - - 390.00 & 29 TOTAL RENTALS ...... 1,805.00 945.00 540.00 3,290.00 BOWMANVILLE RECREATION COMPLEX SCHEDULE II PAGE 1 of 3 . COMMUNITY HALL .; DATE GROUP OCCASION HALL RENTAL BAR SUPPLIES BAR TENDERS TOTAL REVENUE' PER EVENT February 25 Free Methodist Church Dinner & Dance 425.00 - - 425.00 March 4 Shelly Brown Wedding Dance 425.00 562.50 - 1,117.50 March 17 -18 -19 B.M.H.A. Hockey Mothers Tournament 325.00 - - 325.00 March 22 Community Services Department Activity Day - March Break Program 260.00 - - 260.00 March 23 Community Services Department Pre Teen Dance 260.00 - - 260.00 April 1 Hockin Real Eastate Hockey Club Oldtimers Hockey Club 150.00 - 150.00 (1) 300.00 April 7 -8 -9 Mrs. Lambert Antiques & Folk Art Show 725.00 - - 725.00 April 22 Ed Locke Antique Auction 475.00 - - 475.00 May 4 -5 -6 -7 Kinsman Club Home Show NIL - - NIL May 14 Oshawa Free Methodist Church Church Services and Reception (600 people) 300.00 - - 300.00 SCHEDULE II PAGE 2 of 3. COMMUNITY HALL ••i . HALL BAR BAR TOTAL REVENUE' DATE GROUP OCCASION RENTAL SUPPLIES TENDERS PER EVENT May 20 Mrs. Hoskins Wedding Reception 315.00 375.00 130.00 820.00 (250 people) (2) June 10 St. John Ambulance Inspection Dinner & Dance 425.00 180.00 75.00 680.00 (1) June 17 Mrs. Johns Wedding Reception 315.00 300.00 130.00 745.00 (200 people) (2) June 23 Brad Rickard Teen Dance 425.00 - - 425.00 September 16 Elaine Wannamaker Wedding Reception 165.00 150.00 75.00 390.00 (100 people) �eptember 30 Kinsman Club Lobster Fiest NIL NIL 75.00 75.00 (1) October 7 Bonnie Beck +Wedding Reception 315.00 225.00 75.00 615.00 I(150 people) (1) November 5 Patty Norrish Craft Show & Sale 300.00 - - 300.00 November 18 Valarie Gardner Wedding Reception 315.00 300.00 130.00 745.00 (200 people) (2) BOWMANVILLE RECREATION COMPLEX COMMUNITY 98 SCHEDULE II PAGE 3 of 3.- O ON HALL BAR BAR TOTAL REVENUE' DATE GROUP OCCASION RENTAL SUPPLIES TENDERS PER EVENT November 25 Mrs, Whatley (Wedding Reception 300.00 225.00 130.00 655.00 ((150 people) (2) December 9 Delta Faucet Social Club Childrens' Party & Xmas 300.00 300.00 75.00 675.00 Dinner & Dance (200 people) (1) December 16 Ontario Hydro Social Club (Christmas Party 425.00 562.50 273.00 1,260.50 (375 people) (4) Christmas Tournament Dance 425.00 450.00 273.00 1,148.00 December 29 Bowmanville Minor Hockey Assoc. (300 people) (4) TOTAL RENTALS ...... 7,370.00 3,630.00 1,721.00 12,721.00 O ON C� SCHEDULE III PRIME TIME RESIDENT RATES FOR MAXIMUM CAPACITY Bowmanville Base Line Lions Newcastle Orono Tyrone Oshawa Whitby Ajax Pickering Pickering Hall Rec. Complex C.C. Centre Com. Hall Arena C.C. Legion Halls C.C. I Halls Rec. AVERAGE C.C. Complex Maximum Capacity 375 210 350 265 280 235 300 325 366 199 300 291 Rental Fee $425. $325. $350. $300. $305. $325. $300. $370. $375. $225. $380. $334. Per Capita $1.13 $1.54 $1.00 $1.13 $1.08 $1.38 $1.00 $1.14 $1.02 $1.13 $1.27 $1.14 Cost