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HomeMy WebLinkAboutCS-16-89ME 9 TOWN OF NEWCASTLE REPORT File #�,S­5 Res. # By-Law # GENERAL PURPOSE & ADMINISTRATION COMMITTEE May 15, 1989 BOWMANVILLE MEMORIAL HOSPITAL RENTAL UPDATE RECOMMENDATIONS: it is respectfully recommended that the General Purpose & Administration Committee recommend to Council the following:- 1. That Report CS -10 -89 be lifted from the table and received for information; 2. That Report CS-16-89 be received; 3. That Council endorse the scheduling arrangements as agreed to by staff and the Hospital; and 4. That Sylvia Spice and Linda Hargreaves of the Bowmanville Memorial Hospital receive a copy of Report CS-16-89 and be advised of Council's decisions. 1.0 BACKGROUND: 1.1 At a regular meeting of Council on April 24, 1989 Mrs. Spice of the Bowmanville Memorial Hospital appeared as a delegation to address her concerns with the action suggested by staff in Report CS-10-89 (attached). Council responded by tabling Report CS-10-89 to allow staff an opportunity to address the concerns of Mrs. Spice. 908 *-/2 REPORT CS-16-89 _ 2 - May 15, 1989 2.0 STAFF ACTION 2.1 Staff reviewed the registration numbers of participants presently enrolled in the summer programs and agreed to cancel classes during the 2:30 ® 3:30 p.m. time period which had little or no enrollment received to date. This involved eliminating half of the classes normally available. With this reduction in classes it was believed that the Hospital group could be accommodated by sharing the pool with classes not cancelled. 2.2 Staff then met with Mrs. Spice and Mrs. Hargreaves on May 3, 1989 with this proposal of sharing the pool. It was recognized that there may be some disadvantages to both groups specifically in the areas of distractions and congestion. Ultimately however, it was agreed by both parties that this was the best solution available to all involved. 3.0 STAFF COMMENTS 3.1 Although classes will be cancelled by this action suggested registration numbers have not reached a level yet where there will be many people displaced. Further, it is still early in the registration process so those people being displaced will have the opportunity to enroll at another time. 3.2 The recommended action for this summer is recognized by both staff and the Hospital as a temporary solution. it must be recognized that the pool facility will continue to experience similar scheduling problems in the future due to the growth in the area and the ensuing demand for these types of service facilities. 3.3 Staff also recognize that it is important to recognize the needs of all residents of Newcastle for leisure opportunities including those with special requirements. To this end, it is staff's intent to work with Hospital staff to develop leisure opportunities for special need groups. Respectfully submitted, J seph P. Caruana, Director Department of Community Services JL:JC:sa Recommended for presentation to the Committee awrence ./ Kotseff Chief Ad iTstrative Officer 909 TOWN OF NEWCASTLE REPORT MEETING: GENERAL PURPOSE & ADMINISTRATION COMMITTEE DATE: April 17, 1989 REPORT #: CS -10 -89 FILE #: SUBJECT: BOWMANVILLE MEMORIAL HOSPITAL RENTAL - NEWCASTLE FITNESS CENTRE RESOLUTION NO. CPA- 312 -89 RECOMMENDATIONS: File # Res. # By -Law # It is respectfully recommended that the General Purpose & Administration Committee recommend to Council the following: - 1. That Report No. CS -10 -89 be received; and 2. That Council endorse staff's position with respect to priorization of Municipal Facility Use; and 3. That Linda Hargreaves of the Bowmanville Memorial Hospital be advised of Council's decision. At the regular meeting of the General Purpose and Administration Committee on April 3, 1989 the Committee requested staff to prepare a report on the revised schedule in the swimming program for the handicapped- nursing homes and Hospital. During the past several years the Bowmanville Memorial Hospital has rented one hour of pool time on Fridays (2:30 p.m. to 3:30 p.m.) from September through June on a consistent basis. In the past two years the Hospital was also accommodated during the months of July & August because it was conducive to our instructional program, offering no conflicts to the operating schedule. Q 1 n GENERAL PURPOSE & ADMINISTRATION COMMITTEE REPORT NO. CS -10 -89 PAGE 2. Due to the increase of registrations in our instructional swim program (a direct impact resulting from the influx of residential development) as well as the demands from our _. clients to offer a more "condensed" instructional program, staff are offering a four session summer program this year consisting of two full weeks each. This schedule will provide for the accommodation of maximum participation in the instructional program as well as ensure the Fitness Centre and outdoor pools are being utilized efficiently. Since the "daytime hours" are considered prime time to our users during the summer months, the schedule for instructional swimming was established from 9:00 a.m. - 11:30 a.m. and 1:30 p.m. - 3:30 p.m. Monday through Friday. This schedule necessitates re- scheduling the Hospital rental to another time during the months of July and August. The alternate times offered to the Hospital staff are: Monday or Friday 8:00 a.m. - 9:00 a.m. Monday or Friday 11:30 a.m. - 12:30 p.m. Friday (shared with 3:30 p.m. - 4:30 p.m. senior swim) Initial response from the Hospital was that these options are unacceptable respectively because of change of staff shifts, conflict with meal times and because the physiotherapist normally is off duty. On our part, compromises were made in an attempt to meet their needd. Namely, the reduction of an open Adult Swim time and sharing of the pool time in the regular over 50's Swim or with our learn- to-swim program were proposed. Staff recommends that some flexibility is required by the Hospital to rescheduling their shifts or make alternate arrangements. It is staff's view that either alternative would be the least disruptive to all conce, qed. GENERAL PURPOSE & ADMINISTRATION COMMITTEE REPORT NO. CS -10 -89 PAGE 3. It is staff's mandate to service the recreational needs of our citizens providing the best service to the greatest number of citizens possible. Peak or prime hours are traditionally utilized to provide the maximum amount of use by the greatest number of residents. To alter these popular programs to less desirable hours will affect the attendance and the effectiveness of the programs offered. In addition numerous complaints are likely to result from the inconvenience to the users. The program offered through the hospital is varied in the number of users at one time. Their clients range from chronic severely disabled under hospital care, to out patients requiring physiotherapy and to nursing home residents who require only limited assistance. Depending upon the mix of these clients the users will range from as few as four to a high of 30 participants. To provide the hours requested will necessitate the displacement of 4 sessions and affect approximately 160 individuals within the youth instructional program. As the Town experiences growth the ability to provide services and facilities will increasingly be strained. Because of this staff must often priorize the needs of various groups to determine who should receive the service or the facility at a specified time. Staff continue to strive to provide the best recreational opportunities to the residents with the greatest recreational need. In this case, we believe the instructional swimming program should take precedence over the Hospital rental who could be accommodated at another time. Respectfully submitted, Recommended for presentation to the Committee Tosqj6h P. ffaruana, Director Lawrence E. Kotseff Department of Community Services Chief Administrative Officer JC:sa rem