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NEVI: GENERAL PURPOSE & ADMINISTRATION COMMITTEE
DATE: September 18, 1989
REPORT CS-29-89
RECREATION /LEISURE SERVICES MASTER PLAN - STEERING COMMITTEE
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose & Administration
Committee recommend to Council the following: -
1. That Report No. CS -29 -89 be received;
2. That a Recreation /Leisure Services Master Plan Steering Committee be
appointed;
3. That Council endorse representation on the Steering Committee from the
Clarke Township Museum & Archives, the Bowmanville Museum and the
Newcastle Community Services Advisory Board;
4. That Council request the Newcastle Community Services Advisory Board to
appoint a member to serve on the Steering Committee;
5. That Council request each of the Museum Boards to appoint the respective
Curators to serve on the Steering Committee;
6. That the Director of Community Services, the Program /Community Relations
Director, the Operations Superintendent and the Long Range Strategic
Planner be appointed to serve on the Steering Committee;
7. That an elected official be appointed to serve on the Steering
Committee; and
8. That a copy of Report CS -29 -89 advising of action taken by Council be
forwarded to the Newcastle Community Services Advisory Board and the
Museum Boards for information.
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REPORT CS -29 -89 - 2 - September 18, 1989
1.0 BACKGROUND:
1.1 Subsequent to Council's approval of Report CS -11 -89 on April 24, 1989
staff have been preparing a list of current issues related to leisure
services in order to prepare comprehensive Terms of Reference for a
Recreation /Leisure Services Master Plan. The Newcastle Community
Services Advisory Board were also asked for their input with respect to
the Terms of Reference.
1.2 When the original Recreation Master Plan was prepared, the process
involved an examination of the services provided by each of the Museum
Boards. Staff is recommending that Council endorse representation from
each of the Museums on the Steering Committee which will provide Council
and the respective Boards with current information and recommendations
related to the Museums' operation.
2.0 FUNDING:
2.1 Staff have been investigating the potential for subsidization of the
planning study through the Ministry of Tourism and Recreation. There is
potential funding of up to 75% through the Community Recreation
Development program. With Museum involvement there may also be funding
through the Ministry of Culture and Communication.
2.2 Our Ministry Consultant has suggested, however, that funding of the
study and subsequent capital projects which may occur is strongly
dependent on community involvement into the study. Consequently, it is
recommended that a Steering Committee be established to ensure community
involvement and future funding from the Province.
3.0 PROPOSED STEERING COMMI=
3.1 In order to have a balanced and experienced Committee to determine the
Terms of Reference and yet keep the group small enough for efficiency
and effectiveness, staff is suggesting the following make -up to form
the Master Plan Steering Committee, for the consideration of Council.
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IOID0BT CG-29-89 - 3 - September 18, 1989
MASTER PLAN STEERING COMMITTEE:
3 Senior Community Services Department Staff
l Long Range Strategic Planner, Planning Department
I Elected official
l Newcastle Community Services Advisory Board Member
2 Curators of the Museums (BovmauviIIe and Clarke)
mayor - Ex Officio Member
3.2 The Steering Committee would be involved, not only in determining the
Terms of Reference for recommendation to Council, but also selection of a
consultant as well as working with the successful consultant throughout
the Study.
4.0 CRITICAL PATH
4.lToestablish some guidelines related to timing, ScheduleIof
this Report indicates a proposed critical path for completion of the
Study. These time frames are only guidelines which may not allow for
situations that may n000z from outside sources (ie. Ministry grant
process and successful consultant's process). However, this will
provide Council with a general outline of the Master Plan process.
Recommended for presentation
to the Committee
Chief Adt)instrative Officer
Establish Steering
Committee
(Sept.'89)
Proposal
Review
(Jan.'90)
]
- - ->
Determine
Terms of Reference
(Oct.'89)
Recommend
Consultant for
Council Approval
(Jan.' 90)
RECREATION /LEISURE SERVICES MASTER PLAN
CRITICAL PATH
- - ->
- - ->
Refer Terms of
Reference to MTR
for Potential
Funding
(Oct.'89)
Master Plan Study
Period
(6 months)
(Public Part.)
(Feb. -July '90)
�
7
- - ->
Recommend Terms of
Reference
to
Council
(Nov.'89)
Draft Plan
to
Council
(Sept.'90)
- - ->
- - ->
WSIVIIN918jam
Consultant
Proposal Call
(Nov. /Dec.189)
FINAL
Presentation to
Council
for Endorsement
(Oct.190)
- - ->