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Home My WebLink About05/07/2012 mull LwAv r General Purpose and Administration Committee Minutes May 7, 2012 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, May 7, 2012 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Manager of Infrastructure, R. Albright until 2:00 p.m. Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Manager of Park Development, P. Windolf attended at 2:00 p.m. Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Woo attended the following events: • The Racing Against Drugs Durham (RADD) event on Tuesday, May 1, 2012 at Iroquois Park in Whitby. He noted that 6000 students attended over several days. He added that RADD will take place at the Garnet B. Rickard Recreation Complex June 5-7, 2012. • McHappy Day at the McDonald's Restaurant in Newcastle on Wednesday, May 2, 2012. He noted that funds raised go to a local charity in Clarington. - 1 - General Purpose and Administration Committee Minutes May 7, 2012 Councillor Woo announced the following upcoming events: • The Newcastle United Church Women (UCW) will be celebrating their 50th Anniversary on Wednesday, May 9, 2012. • The Visual Arts Centre (VAC) will be holding an event to say thanks to Maralynn Cherry, the former VAC curator, on Friday, May 11, 2012. Councillor Hooper attended the following events: • McHappy at the McDonald's Restaurant in Bowmanville on Wednesday, May 2, 2012. • The Grand Opening of Clarington's Leash Free Dog Park on Friday, May 4, 2012. • The Grand Opening of Guardian Drugstore on Saturday, May 5, 2012 in Bowmanville. • Bowmanville's MapleFest and All that Jazz on May 5-6, 2012. He thanked Municipal Operations Staff for their efforts on road closures and garbage pickup. • A cheque presentation from Molson's to Valleys 2000, for $2000, on Sunday, May 6, 2012. Councillor Hooper informed the Committee that the Downtown Business Improvement Association is assisting a young Bowmanville citizen, who is battling a rare form of cancer, through fundraising. More information can be found at www.helpforhol.com. Councillor Hooper announced the following upcoming events: • This week is Emergency Preparedness Week. He noted that Chief Weir presented a bag, to all Members of Council, which contains information to assist people in preparing for an emergency. • The 10th Annual Alfie Shrubb Road Running Race will be held on Sunday, June 3, 2012. Councillor Neal attended the following events: • The Grand Opening of Clarington's Leash Free Dog Park on Friday, May 4, 2012. • Bowmanville's MapleFest on May 5-6, 2012. • A cheque presentation from Molson's to Valleys 2000 for $2000 on Sunday, May 6, 2012. Councillor Novak attended the following events: • McHappy Day at the McDonald's Restaurant on Wednesday, May 2, 2012 in Bowmanville. • The 2012 Durham Art & Essay Award Ceremony on May 3, 2012 in Ajax. • The Grand Opening of Clarington's Leash Free Dog Park on Friday, May 4, 2012. - 2 - General Purpose and Administration Committee Minutes May 7, 2012 Councillor Novak congratulated those involved with preparation of the recently released Clarington Cycling Map. Councillor Partner announced the following upcoming events: • The St. Saviour's Salad Lunch & Supper on Wednesday, May 9, 2012 in Orono. • The Orono Horticultural Society Flower Show on Thursday, May 10, 2012 at the Orono United Church. • The Kendal Lions Roast Beef Dinner on Friday, May 11, 2012 at the Kendal Community Centre. • The Newcastle Horticultural Society Plant Sale on Saturday, May 12, 2012 at 9:00 a.m. at the Newcastle Town Hall. • The 2nd Annual "In the Face of An Angel Golf for Ovarian Cancer Awareness & Research Tournament" will take place Sunday, May 27, 2012, at the Archibald Cider House Golf. She informed the Committee that more information can be found at www.inthefaceofanangel.ca. • Victoria Day SpeedFest Weekend at Canadian Tire Motorsport Park. Councillor Traill attended the following events: • The Alzheimer Society of Durham's 21St Chocolate Lovers Luncheon on Sunday, May 6, 2012. • The Grand Opening of Clarington's Leash Free Dog Park on Friday, May 4, 2012. Councillor Traill announced the Tyrone Dutch Dinner will take place on Thursday, May 10, 2012 at the Tyrone Community Centre. Mayor Foster attended the following events: • Bowmanville's MapleFest on May 5-6, 2012. He congratulated the Downtown Business Improvement Association for another successful MapleFest. • McHappy Day at the McDonald's Restaurant on Wednesday, May 2, 2012 in Bowmanville. Mayor Foster announced the following: • The students at Holy Trinity Catholic Secondary School in Courtice will be presenting a performance of Godspell on May 3, 4, 5, 10 and 11, 2012. • YMCA Strong Kids Walk on Tuesday, May 1, 2012 in Newcastle. • According to a recent news release, the Environmental Assessment has been released on the Darlington Nuclear New Build Project. - 3 - General Purpose and Administration Committee Minutes May 7, 2012 MINUTES Resolution #GPA-290-12 Moved by Councillor Hooper, seconded by Councillor Neal THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on April 23, 2012, be approved. CARRIED PUBLIC MEETING There were no public meetings held. DELEGATIONS Paige Brunelle, Avery Brunelle, and Jason Brunelle, were present regarding a request to exempt ferrets from the Exotic Pet By-law. They made a verbal presentation to accompany a PowerPoint presentation. Jason stated that Paige and Avery have owned ferrets for over three years. He explained that they have lived in Newcastle for several months and are asking for an exemption from the Exotic Pet By-law for their ferrets. Paige and Avery explained why they love their ferrets; why ferrets are family friendly; what ferrets are; their ferrets' living conditions; and the natural history of ferrets. They noted that ferrets are allowed in Pickering, Ajax, Whitby, Oshawa, Toronto and the City of Kawartha Lakes. Paige and Avery concluded by requesting that Clarington update the exotic pet by-law to allow their family to stay together. Resolution #GPA-291-12 Moved by Councillor Partner, seconded by Councillor Woo THAT Paige and Avery Brunelle, owners of Skittles and Smarties, the ferrets, be exempted from the requirements of the current exotic pet by-law until the by-law is reviewed by Council. CARRIED Jim Boate, on behalf of the Clarington cycling community, Beech Street Spinners and the Bike Friendly Group, regarding Report EGD-016-12, regarding waterfront trail signage. He made a verbal presentation to accompany an electronic slide showing photos of signage. Mr. Boate stated that he is in support of the recommendations contained in Report EGD-016-12. He stated that the first portion of the report deals with the purchase and installation of two "Welcome Cyclists" signs, which carry information regarding bike friendly Clarington businesses. Mr. Boate stated that there is no charge to participate in this program and that businesses benefit by reaching a larger number of - 4 - General Purpose and Administration Committee Minutes May 7, 2012 cyclists in Ontario. He explained that a cyclist can access the information using Quick Reference (QR) codes located on the signs. Mr. Boate stated that the bike groups would like to work with the Clarington Tourism Division and the Engineering Department to determine the best locations for the signs which will work with Clarington's new Bicycling Map. He noted that the second portion of the report deals with the purchase and installation of "Waterfront Trail Directional Signs", which direct cyclists to the cycling trails and may include safety warnings. Mr. Boate noted that there are still areas along the trail, which are difficult to navigate. He concluded by stating that these changes will give a positive spin on cycling and tourism in Clarington. ALTER THE AGENDA Resolution #GPA-292-12 Moved by Councillor Neal, seconded by Councillor Hooper THAT the agenda be altered, in order to consider Report EGD-016-12 at this time. CARRIED WATERFRONT TRAIL SIGNAGE AND DELEGATION OF JIM BOATE Resolution #GPA-293-12 Moved by Councillor Neal, seconded by Councillor Novak THAT staff be authorized to purchase two Welcome Cyclists signs and additional Waterfront Trail directional signs with funding from the Waterfront Trail reserve, Account 100-00-000-00000-2930; THAT all interested parties listed in Report EGD-016-12 be advised of Council's decision; and THAT the delegation of Jim Boate be received with thanks. CARRIED Libby Racansky was present regarding participation (engagement) and education as a foundation to good public policy (according to the Official Plan). She made a verbal presentation to accompany a PowerPoint presentation. Ms. Racansky stated that her neighbourhood is important to her. She noted that a recent garbage pick-up during Pitch-In Week helped the area but more work needs to be done. Ms. Racansky stated that she would like public education regarding waste, stoop and scoop, and garbage, to ensure that the area is kept clean. She noted that staff and media could assist in the education. Ms. Racansky informed the Committee that she is also concerned about the dumping of soil from gardens, which may contain fertilizer and non-native seeds, which - 5 - General Purpose and Administration Committee Minutes May 7, 2012 could cause damage to the natural environment, and groundwater contamination. She noted that deep ditches encourage mosquitoes and garbage. Ms. Racansky proposed that the municipality provide education and awareness of surface and groundwater contamination; promote stewardship of the natural environment; invite new residents to participate in keeping their place clean; and consider public participation as a foundation of good policy by conducting a public meeting regarding a Neighbourhood Review— Park & Mitigation. She noted that these proposals would fit with the Official Plan process and vision. Ms. Racansky explained the benefits of her proposals. She stressed the importance of protecting the wetlands. Resolution #GPA-294-12 Moved by Councillor Hooper, seconded by Councillor Woo THAT the delegation of Libby Racansky, regarding public education and awareness of waste cleanup, be received with thanks. CARRIED RECESS Resolution #GPA-295-12 Moved by Councillor Hooper, seconded by Councillor Partner THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 10:50 a.m. Glenn Genge, D.G. Biddle & Associates Ltd., was called, but was not present. Makenna Brunelle and Jason Brunelle, were present regarding further information on pot belly pigs. They made a verbal presentation to accompany a PowerPoint presentation. Ms. Brunelle informed the Committee that the following communities allow pot belly pigs: City of Pickering, City of Kawartha Lakes, City of Hamilton, City of Brampton, and City of Guelph. She noted that her pig, Toby, will be microchipped and neutered on May 10, 2012. Ms. Brunelle informed the Committee that a package of information had been submitted regarding pot belly pigs, containing a petition with 116 signatures supporting her keeping her pot belly pig. She informed the Committee of the type of activities her pig undertakes daily, including washing, exercise, and sleeping. - 6 - General Purpose and Administration Committee Minutes May 7, 2012 Resolution #GPA-296-12 Moved by Councillor Partner, seconded by Councillor Woo THAT the delegation of Makenna and Jason Brunelle, regarding further information about pot belly pigs, be received with thanks. CARRIED PRESENTATIONS Mike Cleverdon, Associate and Kevan Browne, Environmental Geologist, Golder Associates Ltd., were present regarding "Findings of the Phase 2 ESA and Geophysical Survey Regarding the Proposed Fire Hall Site on Highway 2 in Newcastle". They made a verbal presentation to accompany a PowerPoint presentation. Mr. Cleverdon explained the location of the proposed site (3333 Highway 2, Newcastle) for the fire hall and the background to the project, including Phase 1, Phase 2 and supplemental Phase 2 Environmental Site Assessments (EA). He explained the EA process and the results. Mr. Cleverdon noted that there was one area of contamination of the ground and groundwater. He provided the Committee with several remedial options, including an evaluation of each option. Mr. Cleverdon noted that the "No Action" option may not be the ideal choice for the Municipality, given the proposed future use of the site. He stated that a combination of the above options such as a Focused Dig and Dump option followed by a Screening Level Risk Assessment (SLRA) may be the best solution. Mr. Cleverdon recommended that a contingency budget be put in place to allow remedial works to continue past the initial remediation if necessary. Tim Sorochinsky, Consultant Project Manager and Karen Cooper, Deputy Project Manager, URS Canada Inc. on behalf of the Ministry of Transportation of Ontario (MTO), were present regarding "Highway 401 Improvements from Courtice Road to East Townline Road". They made a verbal presentation to accompany a PowerPoint presentation. Mr. Sorochinsky acknowledged several MTO representatives in attendance in the audience. He explained that the presentation covers the Highway 401 underpasses at Cobbledick Road and East Townline Road as well as Highway 401 improvements. Mr. Sorochinsky explained the study area for the two bridge replacements; project description; schedule; need for bridge replacements; alternatives; and access during construction of the underpasses. He also explained the 401 improvements including the schedule, traffic conditions, improvements at interchanges; and key recommendations. Mr. Sorochinsky explained the evaluation criteria used for evaluating the alternatives for the improvements. He concluded by noting the next steps in the process. Mr. Sorochinsky confirmed that the Ministry of Transportation is not including an interchange at Lambs Road, but offered that should the Municipality wish to undertake and fund the necessary studies, the Ministry would consider the findings. - 7 - General Purpose and Administration Committee Minutes May 7, 2012 RECESS Resolution #GPA-297-12 Moved by Councillor Woo, seconded by Councillor Traill THAT the Committee recess for 45 minutes. CARRIED The meeting reconvened at 12:50 p.m. with Councillor Novak in the Chair. PLANNING SERVICES DEPARTMENT SUSPEND THE RULES Resolution #GPA-298-12 Moved by Mayor Foster, seconded by Councillor Neal THAT the Rules of Procedure be suspended. CARRIED ALTER THE AGENDA Resolution #GPA-299-12 Moved by Mayor Foster, seconded by Councillor Neal THAT Mr. Sorinchinsky's presentation, regarding 401 improvements, be considered at the end of the Planning Services section of the Agenda. CARRIED REVISIONS TO DRAFT PLANS OF SUBDIVISION 18T-87087 & 18T-89021 APPLICANT: HALLOWAY DEVELOPMENTS LTD. AND H&H PROPERTIES INC. Resolution #GPA-300-12 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report PSD-024-12 be received; - 8 - General Purpose and Administration Committee Minutes May 7, 2012 THAT the application for Amendment to Draft Plan of Subdivision 18T-87087 (Attachment 3 to Report PSD-024-12) submitted by D.G. Biddle & Associates on behalf of Halloway Developments Ltd. be supported subject to conditions as contained in Attachment 5 to Report PSD-024-12; THAT the application for Amendment to Draft Plan of Subdivision 18T-89021 (Attachment 2 to Report PSD-024-12) submitted by D.G. Biddle & Associates on behalf of H&H Properties Inc. be supported subject to conditions as contained in Attachment 4 to Report PSD-024-12; THAT Council deem Block 60 in 40M-1764 to be surplus land and that Staff be authorized to commence disposal of the parcel in accordance with the provisions of By-law 2011-011; THAT a copy of Report PSD-024-12 and Council's decisions be forwarded to the Region of Durham Planning and Economic Development Department and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD-024-12 and any delegations be advised of Council's decision. CARRIED LATER IN THE MEETING (See following motion) SUSPEND THE RULES Resolution #GPA-301-12 Moved by Councillor Neal, seconded by Councillor Hooper THAT the Rules of Procedure be suspended to allow Members of Council to speak twice to the motion regarding Report PSD-024-12. CARRIED The foregoing Resolution #GPA-300-12 was then put to a vote and carried. OFFICIAL PLAN REVIEW RELEASE OF GROWTH MANAGEMENT DISCUSSION PAPER Resolution #GPA-302-12 Moved by Mayor Foster, seconded by Councillor Partner THAT Report PSD-025-12 be received for information. CARRIED - 9 - General Purpose and Administration Committee Minutes May 7, 2012 PRESENTATION OF TIM SOROCHINSKY, CONSULTANT PROJECT MANAGER AND KAREN COOPER, DEPUTY PROJECT MANAGER, URS CANADA INC. ON BEHALF OF THE MINISTRY OF TRANSPORTATION OF ONTARIO (MTO), REGARDING "HIGHWAY 401 IMPROVEMENTS FROM COURTICE ROAD TO EAST TOWNLINE ROAD" Resolution #GPA-303-12 Moved by Mayor Foster, seconded by Councillor Partner THAT the presentation of Tim Sorochinsky, Consultant Project Manager and Karen Cooper, Deputy Project Manager, URS Canada Inc. on behalf of the Ministry of Transportation of Ontario (MTO), regarding "Highway 401 Improvements from Courtice Road to East Townline Road", be receive with thanks; THAT the Ministry of Transportation be requested to include an interchange at Lambs Road in Bowmanville, in the Highway 401 Improvement Studies; and THAT John O'Toole, M.P.P., be advised of Council's decision. CARRIED Councillor Traill chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT APPOINTMENT OF INSPECTOR Resolution #GPA-304-12 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report EGD-015-12 be received; THAT Adam Dunn be appointed as Inspector/Plans Examiner for the Municipality of Clarington; THAT his name be added to Schedule `A', Table `B' of By-law 2011-036; THAT Jeremy Zegers name be deleted from Schedule `A', Table `B' of By-law 2011-036; and THAT the appropriate by-law be forwarded to Council. CARRIED - 10 - General Purpose and Administration Committee Minutes May 7, 2012 WATERFRONT TRAIL SIGNAGE Report EGD-016-12, regarding Waterfront Trail Signage, was considered earlier in the meeting during the Delegation Section. COMMUNITY SAFETY ZONES Resolution #GPA-305-12 Moved by Councillor Novak, seconded by Councillor Partner THAT Report EGD-017-12 be received; THAT Council designate each of the following parts of a highway a Community Safety Zone: • Longworth Avenue from Scugog Street to Mearns Avenue • Scugog Street from Longworth Avenue to Bons Avenue • Nash Road from Trulls Road to Courtice Road; THAT staff be directed to prepare the necessary amendments to the Traffic By-law 91-58, to reflect the Community Safety Zone designations, for Council approval; and THAT the Peterborough Victoria Northumberland and Clarington Catholic District School Board, the Kawartha Pine Ridge District School Board and Durham Region Police Services be notified of Council's decision. CARRIED Councillor Woo chaired this portion of the meeting. OPERATIONS DEPARTMENT PITCH IN WEEK 2012 Resolution #GPA-306-12 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report OPD-003-12 be received for information. CARRIED - 11 - General Purpose and Administration Committee Minutes May 7, 2012 SKATEBOARDING AND BIKING ON MUNICIPALLY OWNED TENNIS COURTS Resolution #GPA-307-12 Moved by Mayor Foster, seconded by Councillor Neal THAT Report OPD-004-12 be received for information. CARRIED Councillor Hooper chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT NEWCASTLE FIRE HALL #2 — RELOCATION AND CONSTRUCTION Resolution #GPA-308-12 Moved by Councillor Traill, seconded by Councillor Neal THAT Report ESD-007-12 be received; THAT 1780 Rudell Road, Newcastle be reconfirmed as the location of the new Fire Station; THAT a revised project budget of$4,783,000.00 be approved; THAT $283,000.00 in additional funds and $21,000.00 in lost JEPP funding be provided from Municipal Capital Works Reserve Fund $184,580.00 and Emergency Services Development Charges Reserve Fund $119,420.00; THAT all interested parties listed in Report ESD-007-12 be advised of Council's decision; and THAT Remediation Option #4A, a Limited Dig and Dump with Groundwater Treatment outlined in Report ESD-007-12, be approved in the amount of $125,000 plus $75,000 contingency. MOTION LOST Resolution #GPA-309-12 Moved by Councillor Woo, seconded by Councillor Partner THAT Report ESD-007-12 be received for information. CARRIED - 12 - General Purpose and Administration Committee Minutes May 7, 2012 COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Partner chaired this portion of the meeting. CLERK'S DEPARTMENT AIR CONDITIONING AT ANIMAL SHELTER— REQUEST FOR FUNDING Resolution #GPA-310-12 Moved by Councillor Novak, seconded by Mayor Foster THAT Report CLD-017-12 be received; THAT Council approve the additional expenditure of $50,000 to cover the remaining costs for completion of the air conditioning project at the Clarington Animal Shelter; and THAT the additional funds be drawn from the Animal Services Capital Reserve Fund. CARRIED 1ST QUARTER PARKING REPORT Resolution #GPA-311-12 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report CLD-018-12 be received; and THAT a copy of Report CLD-018-12 be forwarded to the Bowmanville Business Centre for their information. CARRIED OFF-LEASH DOG PARK — COMMUNITY PARTICIPATION ACKNOWLEDGEMENT Resolution #GPA-312-12 Moved by Councillor Woo, seconded by Councillor Hooper THAT Dave Boyd, Sharon Barclay, Jean Graham, Terry Graham and Charlie Trim be thanked for their volunteer efforts in developing Clarington's first off-leash dog park. CARRIED - 13 - General Purpose and Administration Committee Minutes May 7, 2012 OFF-LEASH DOG PARK - SIGNAGE Resolution #GPA-313-12 Moved by Councillor Traill, seconded by Councillor Neal THAT Staff be directed to install signage to direct citizens to the Off-Leash Dog Park. CARRIED OFF-LEASH DOG PARK - PROCLAMATION Resolution #GPA-314-12 Moved by Councillor Woo, seconded by Councillor Traill THAT the Off-Leash Dog Park Opening Proclamation be posted at the Park. CARRIED Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT TENDER CL2012-9 SIDEWALK REPLACEMENT —VARIOUS LOCATIONS Resolution #GPA-315-12 Moved by Councillor Hooper, seconded by Councillor Neal THAT Aloia Bros, Concrete Contractors Ltd., Toronto, Ontario with a total bid in the amount of $388,927.79 (Net of HST), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2012-9, be awarded the contract for the 2012 Sidewalk Replacement - Various locations as required by the Engineering Department; and THAT funds required in the amount of $439,000.00, which includes $388,927.79 for tendering plus contingencies, be drawn from the following accounts: Account # Description Amount 110-32-331-83215-7401 2012 Sidewalk Replacement — $1837000.00 Various Locations 110-32-331-83375-7401 Scugog St. (Jackman Rd. To $777000.00 Longworth Ave.) (2012) - 14 - General Purpose and Administration Committee Minutes May 7, 2012 110-32-331-83374-7401 Scugog St. ( Bons Ave. to Hockley $33,000.00 Ave.) (2012) 100-42-421-10129-7540 2012 Courtice Complex & Community $7,000.00 Centre 110-32-331-83364-7401 Green Rd. Pedestrian Link (2011) $25,000.00 Region of Durham Traffic $70,000.00 Durham Region Transit $44,000.00 Total Funds Required $439,000.00 CARRIED FINANCE DEPARTMENT FINANCIAL UPDATE AS AT MARCH 31, 2012 Resolution #GPA-316-12 Moved by Councillor Novak, seconded by Councillor Woo THAT Report FND-011-12 be received for information. CARRIED SOLICITOR'S DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS There were no items to be considered under this section of the Agenda. - 15 - General Purpose and Administration Committee Minutes May 7, 2012 OTHER BUSINESS CLARINGTON COMMUNITY SAFETY PARTNERSHIP AND GRAFFITI BY-LAW Resolution #GPA-317-12 Moved by Councillor Woo, seconded by Councillor Hooper WHEREAS Clarington is committed, through leadership and respect, to building a safe and caring community; AND WHEREAS improving the visual appearance of the Municipality is part of the Corporate Strategic Plan; AND WHEREAS other Municipalities within Durham Region have successfully established partnerships with Durham Regional Police Services and other key stakeholders to implement `Safe Communities Committees'; NOW THEREFORE BE IT RESOLVED THAT Staff be directed to investigate and report back to General Purpose and Administration Committee meeting of June 11, 2012 on establishing a `Clarington Safe Communities Committee' with an initial focus on dealing with vandalism and graffiti and prepare, for consideration, a by-law governing graffiti and similar vandalism. CARRIED LATER IN THE MEETING (See following motion) SUSPEND THE RULES Resolution #GPA-318-12 Moved by Councillor Hooper, seconded by Councillor Novak THAT the Rules of Procedure be suspended to allow Members of Council to speak twice on the motion regarding the Clarington Community Safety Partnership and Graffiti By-law. CARRIED Councillor Partner left the meeting at 2:25 p.m. The foregoing Resolution #GPA-317-12 was then put to a vote and carried. - 16 - General Purpose and Administration Committee Minutes May 7, 2012 ACQUISITION OF LAND POLICY REGARDING PHASE 1 ENVIRONMENTAL ASSESSMENT Resolution #GPA-319-12 Moved by Councillor Neal, seconded by Councillor Traill THAT, for all acquisitions of land in non-residential areas by the Municipality of Clarington, the Municipality obtain a Phase 1 Environmental Assessment unconditionally. MOTION LOST ANNOUNCEMENTS - Continued Councillor Hooper announced the following upcoming events: • The Central Lake Ontario Conservation Authority (CLOCA) will be hosting a Well Workshop on May 16, 2012 at the Purple Woods Heritage Hall. • CLOCA will also be 'going mobile' at with a new mobile website and Free Conservation Areas Application. More information can be found at www.cloca.com • 5th Annual Mother's Day Wildflower Hike and Tea will take place on May 17, 2012 at the Purple Woods Conservation Area. COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-320-12 Moved by Councillor Novak, seconded by Councillor Hooper THAT the meeting adjourn at 2:38 p.m. CARRIED q " MAYO PO -c�LE r x r - 17 -