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TOWN OF NEWCASTLE
REPORT
File # j,V- ;f.
Res. # u
- By -Law #
MEETING: GENERAL PURPOSE AND ADMINISTRATION
IA E: . JULY 23, 1990
REPORT #: CS -30 -90 FILE #:
SUB,ECT: COMMUNITY SERVICES DEPARTMENT - PROGRAM FEES AND FACILITY RATES
RECOMMENDATIONS:
It is respectfully recommended' that the General Purpose &
Administration Committee recommend to Council;
1. That Report No. CS -30 -90 be received;
2. That the proposed program fees and facility rates (Schedule
B) be approved; and
3. That the new fees and rates be effective as of September 1,
1990.
1.0 BACKGROUND:
1.1 The Program/ Community Relations Division of the Community
Services Department has completed its annual review of fees
and rates currently charged for program and facility usage.
The Community Services Department will be working on an
ongoing basis, with other Departments and Treasury to develop
a plan of implementing the incoming Federal Goods and Services
Tax (G.S.T.) . Currently the impact on the community is
unknown but all fees and rates would be conditional with the
intention of minimizing the negative effect of this 7%
taxation.
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REPORT CS -30 -90 - 2 - JULY 23, 1990
1.2 The objective of the review process is to develop a fee and
rate schedule that will encourage community participation and
use of the programs and facilities operated by the Town of
Newcastle's Community Services Department. The concept of
quality services at reasonable prices was one of the major
considerations throughout the adjustment process.
1.3 The factors considered in this review included:
(a) current economic /social trends within the community;
(b) current use of programs and facilities;
(c) cost of operating programs and facilities;
(d) survey of fees and rates charged by other municipalities
within the Region of Durham; and
(e) perceived impact changes in fees and rages may have on
program and facility use.
1.4 A five (5) percent increase was the start of all discussions
with the aforementioned factors being used to modify the
actual rate proposed. Some fees and rates, therefore, may not
change while others may increase or decrease. The remainder
of this report will highlight the significant variations in
the fees and rates and the reasoning for the proposed changes.
Please note that Schedule A is attached for reference to
define terms and abbreviations used in Schedule B.
2.0 PROGRAMS:
2.1 The fees for Public Skating have been adjusted to encourage
greater participation and to balance with those charged for
Recreational (public) swimming. By doing this, it is intended
that the community will be able to make a choice as to how to
spend their leisure time (skating or swimming) without the
cost being a factor.
2.2 The rates charged for annual pool memberships have been left
unchanged for the 1990 -91 season. They are currently higher
than the regional average but we believe that a more
consistent promotion of their availability will increase the
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REPORT CS -30 -90 - 3 - JULY 23, 1990
community use of these memberships. The rates currently work
out to be - Adults $75.00 /year or $ 6.25 /month
Youth $50.00 /year or $ 4.17 /month
Family $150.00 /year or $12.50 /month
and Seniors $45.00 /year or $ 3.75 /month
By breaking the annual memberships down to their actual per
month cost, for discussion only, it would be difficult to make
them any less without reducing the quality of the service
received.
2.3 To encourage more participation in the game of squash a new
section has been developed. In 1989 -90 students or seniors
wanting to play during prime time (ie. 4:00 p.m. - 10:00 p.m.
weekdays) would be required to pay full adult price ( $5.00 per
court time). In the proposed fee schedule, a new prime time
rate for seniors and youth is proposed ($4.00 /court time) to
encourage greater use of the two courts located at the
Newcastle Fitness Centre.
2.4 The family rate for Squash and Pool memberships has been
reduced by five (5) percent. The reduction is intended to
bring the rate more in line with the fees charged by other
municipalities in the region and to encourage the sale of a
greater number of memberships. Please note that the Regional
average for this type of membership (all categories) is
misleading since it involves a greater amount of services.
The Town of Newcastle membership includes access to the pool,
squash courts and sauna /whirlpool (18 years and up) while
other municipalities include these plus access to weight rooms
and /or fitness classes in their membership fees.
2.5 The fees for the aquatics (instructional) programs are
generally proposed to increase by five (5) percent. This
reflects the increase in operating the programs (ie. pool and
instructor time) plus new fees being charged by the regulating
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REPORT CS -30 -90 - 4 - JULY 23, 1990
Provincial /Federal bodies for use of their programs (ie. Red
Cross, Royal Life, National Lifeguard Services). Since there
is no opportunity to opt out of these programs (and maintain
accreditation) these new costs must be incorporated into the
program fee paid by the community.
2.6 Leadership programs have also increased by the basic five (5)
percent but the cost of examination and reference material
fees have also been incorporated. The Bronze Medallion and
Bronze Cross Leadership programs include the mandatory
examination fee set by the appropriate regulatory association.
The National Lifeguard Leaders and Royal Life Saving Society
Instructors programs include the examination fee and the
resource manuals(s) in the proposed fee. This is intended to
make the administration process required by these programs
easier for Aquatics staff to perform. Special care will be
taken, in the promotion of these programs, to ensure that
potential participants are aware of and understand these
changes.
3.0 FACILITIES:
3.1 The hourly rental cost for ice time at the Bowmanville
Recreation Complex and the Darlington Sports Centre is
proposed to increase by the prescribed five percent. This
reflects the increase in the cost of facility operation and
maintenance. The non - resident fee for renting the ice surface
is unchanged for the 1990 -91 season in order to make ice
rental in the Town of Newcastle an option for non - resident
groups. Non - resident bookings are used to fill gaps in the
time schedules at the two Town facilities.
3.2 The use of Town owned facilities (arenas /pools) by the two
Boards of Education is under review by the Program /Community
Relations Division. The Boards of Education pay a reduced fee
(proposed to be $23.00 per hour in 1990 -91) for pool time
while the fee for ice is waived. Division staff are in the
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REPORT CS -30 -90 - 5 - JULY 23, 1990
process of collecting information and statistics relative to
the frequency of this group's use of facilities over the past
two years. This information will be presented as part of
ongoing negotiations, between the Community Services
Department and the two School Boards, to establish a
reciprocal cooperative agreement for facility use. Since this
process is not complete, the Division recommends that current
practices are maintained until this agreement is finalized.
3.3 The daily rate for booking the Newcastle Fitness Centre multi
purpose room is deleted in the proposed 1990 -91 schedule.
This reflects the fact that this space is not currently rented
on a regular basis. The Program /Community relations Division
is reviewing current use of this room with the intention of
looking at alternatives that will increase the effective use
of this space.
3.4 For groups hosting an event involving alcohol and bartenders,
they will be required to use two (2) bartenders, provided by
the Community Services Department, for events of 100 people
or more. This is proposed to reduce the possibility of the
Town being held liable for the condition of the participants
leaving the event and to ensure the safe operation of the
event within a Town facility.
3.5 The cost of renting the Newcastle Fitness Centre Pool has been
adjusted to include two lifeguards. This is to encourage the
safe and responsible use of the facility and to ensure that
proper supervision is available. The proposed fee reflects
the five percent increase in the facility rental plus the
wages for two lifeguards to supervise (estimated to be
$10.00 /hour).
WAM
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REPORT CS -30 -90 - 6 - JULY 23, 1990
4.0 SUMMARY:
4.1 The Program/ Community Relations Division has attempted to
develop a consistent and equitable schedule of program fees
and facility rates. In doing this, the cost factor of
participation has been adjusted so that it is less of an issue
when an individual or group is choosing how or where to spend
their leisure time. It is felt that the community will be
receptive to these changes provided that the quality of
service received justifies the fee /rate assessed. The
Program/ Community Relations staff are committed to ensure that
the standard of quality is maintained or increased.
4.2 The staff of the Program/ Community Relations Division are
investigating methods of promoting and encouraging the rental
of Town operated facilities. Current permit policies and
regulations are being reviewed and will be revised, as
necessary, in order to make facility rental more attractive
and affordable to residents and local community groups.
Respectfully submitted,
Jos ph P. Caruana, Director
De artment of Community Services
JPC:JJC:sda
Recommended for presentation
to the Committee
Lawrenc. /Kotseff
Chief A i istrative Officer
91 /
SCHEDULE A
DEFINITION OF TERMS
Tots:
Children 5 years of age and under
Youth:
Individuals 17 years of age and under
Family
(Swimming):
Consists of two adults and 4 children
Minors
(Ice /Diamond):
Sport programs for individuals 17 years and under
BRC:
Bowmanville Recreation Complex
DSC:
Darlington Sports Centre
NFC:
Newcastle Fitness Centre
Prime Time:
Most heavily requested and used hours
Squash
Monday to Friday 4:00 p.m. -10 p.m.
Sat. /Sun. /Holidays 8:30 a.m.- 9 p.m.
Ice Rental
Monday to Thursday 4:00 p.m. -12 a.m.
Friday 4:00 p.m.- 2 a.m.
Saturday 7:00 a.m.- 2 a.m.
Sunday /Holidays 7:00 a.m. -12 a.m.
Pool (NFC)
Monday to Friday 6:00 p.m. -10 p.m.
Sat. /Sun. /Holidays 10:00 a.m.- 9 p.m.
Non Prime Time:
Hours that are not requested or used as often.
Squash
Monday to Friday 8:30 a.m.- 4 p.m.
Ice Rental
Monday to Friday 8:30 a.m.- 4 p.m.
Pool (NFC)
Monday to Friday 6:00 a.m.- 6 p.m.
Sat. /Sun. /Holidays 6:00 a.m. -10 a.m.
PROPOSED (90 -91) FEES AND RATES
I PROGRAMS 1990 -91
Public Skating (BRC /DSC) - per person
Adults
Youth
Seniors /Tots
Picnics (Orono Park)
- Park Admission Sat. /Sun. /Holidays
Cars
Motorcycles
Buses
Recreational Swimming (All Pools)
Adults
Youth
Family
Seniors
Season Swim Pass (Outdoor Pools)
Single
Family
Pool Memberships (NFC)
Adults - Annual
- Monthly
- 10 Tickets
Youth - Annual
- Monthly
- 10 Tickets
Family - Annual
- Monthly
- 10 Tickets
Seniors- Annual
- Monthly
- 10 Tickets
Squash - (Pay as you Play ( /person)
Prime Time - Adults
- Seniors /Youth
Non Prime Time
Non Prime Time - Youth
- Senior
Squash & Pool Memberships (NFC)
Full Annual
3 Months
Summer Special
(May 1 - Sept. 1)
Monthly (Summer)
10 Tickets
CAE
SCHEDULE B
1989 -90 Region
Average
2.00
1.75
1.25
1.25
1.00
1.25
3.50
3.50
2.50
2.50
22.00
22.00
2.00
1.75
1.25
1.00
4.00
3.75
.75
.75
30.00
29.00
60.00
57.00
75.00
15.00
13.00
50.00
9.00
8.00
150.00
27.00
23.00
45.00
8.00
6.00
75.00
14.00
12.00
50.00
9.00
7.00
150.00
25.00
22.00
45.00
8.00
6.00
1.87
1.60
1.60
N/A
N/A
N/A
1.60
.97
3.10
.55
N/A
N/A
61.00
13.00
14.17
43.00
8.00
8.68
121.00
28.00
31.00
48.00
8.00
7.00
5.00
5.00
4.50
4.00
N/A
NEW
4.00
4.00
3.85
3.00
3.00
2.75
3.00
3.00
2.75
215.00
210.00
265.00
80.00
78.00
97.00
52.00
50.00
N/A
16.00
15.00
N/A
40.00
40.00
N/A
PROGRAMS (Continued) ....
Daytime Annual
3 Months
10 Tickets
Youth Annual
3 Months
Summer Special
(May 1 - Sept. 1)
Monthly (Summer)
10 Tickets
Seniors Annual
3 Months
Summer Special
(May 1 - Sept. 1)
Monthly (Summer)
10 Tickets
Family Annual
3 Months
Summer Special
(May 1 - Sept. 1)
Monthly (Summer)
Aauatic Proaram Fees
Waterbabies to White
Adult
Aquafitness
Masters (1 class /week)
(2 classes /week)
(3 classes /week)
Bronze Medallion ( incl.exam)
Bronze Cross (incl.exam)
Leaders (incl. $8.00 /student
Red Cross Admin. Fee)
Semi - Private - 10 lessons
- 5 lessons
Private - 10 lessons
- 5 lessons
NLS /Instructors (40 hours)
(includes $25. exam fee for
NLS Instr.)
Special Programs (Snorkel)
Life Saving I, II, & III
(includes crest & test)
Mini Session (5 lessons)
Waterbabies to White
Adult
Aquafitness
NOTE - * = exam fee not included
9_ 0
SCHEDULE B (Page 2)
1990 -91
1989 -90
Region
Average
105.00
105.00
152.00
44.00
42.00
61.00
30.00
30.00
N/A
105.00
105.00
97.00
44.00
42.00
40.00
26.00
25.00
N/A
11.00
10.00
N/A
35.00
40.00
N/A
105.00
105.00
97.00
44.00
42.00
40.00
26.00
25.00
N/A
11.00
10.00
N/A
35.00
40.00
N/A
400.00
420.00
370.00
135.00
130.00
129.00
105.00
100.00
N/A
32.00
30.00
N/A
30.00
27.00
29.00
35.00
33.00
36.00
35.00
33.00
36.00
42.00
40.00
N/A
63.00
60.00
N/A
73.00
70.00
N/A
58.00
55.00
51.00*
60.00
57.00
59.00*
50.00
48.00
48.00
58.00
55.00
N/A
32.00
30.00
N/A
85.00
85.00
N/A
45.00
45.00
N/A
100. NLS
80.00
92.50
115. w /books
80.00
38.00
36.00
N/A
38.00
36.00
35.00
16.00
15.00
N/A
19.00
18.00
N/A
19.00
18.00
N/A
II FACILITIES
SCHEDULE B (Page 3)
1990 -91 1989 -90
Arenas (per hour) BRC /DSC
Prime Time - Adults 74.00
- Minors (16 yrs. & under) 66.00
Non -Prime Time - Adult 58.00
- Minors(16 yrs. & under) 30.00
Non - Resident (prime /non - prime) 80.00
Floor Rentals - BRC (off season)
Special events (per day - 8 a.m. -1 a.m.) 550.00
Set -up /Take Down (per day) 100.00
Sports (Ball Hockey - Hourly) 32.00
Pool Rentals (NFC) - per hour
Pool (includes 2 lifeguards) 55.00
Non -Prime Time - 6 a.m.- 6p.m.(M -F) & 23.00
Sat. /Sun. /Hol. - 6 a.m. -10 a.m. (no guard)
Board of Education (non - prime) 23.00
Aquatic Club (NEWAC) 23.00
Meeting /Banctuet Rooms
NFC - Multi purpose - 75 people
Residents - per hour 15.00
- per day (8 hrs.) delete
Non - Resident /Commercial
- per hour 20.00
- per day delete
BRC - Banquet Hall (per day)
(a) Full Area - 375 people (capacity)
Sunday to Thursday - Resident 315.00
- Non -Res. 365.00
Friday & Saturday - Resident 445.00
- Non -Res. 500.00
Holidays - Resident 475.00
- Non -Res. 525.00
New Years' Eve - Resident 900.00
- Non- Res.1000.00
Non - Profit Functions
(Mon. - Fri.)(per hour) 35.00
(b) Room 'A' - 135 people
Sunday to Thursday - Resident
- Non -Res.
Friday & Saturday - Resident
- Non -Res.
Holidays - Resident
- Non -Res.
Non - Profit Functions
(Mon. - Fri.)(per hour)
NOTE - * = lifeguards not included
70.00
63.00
55.00
28.00
80.00
550.00
100.00
30.00
42.00
22.00
22.00
20.00
10.00
40.00
16.00
80.00
300.00
350.00
425.00
475.00
450.00
500.00
900.00
1000.00
35.00
150.00
145.00
175.00
170.00
170.00
165.00
200.00
190.00
180.00
175.00
210.00
200.00
20.00 18.00
Region
74.64
55.33
55.70
23.85
N/A
552.00
N/C
29.08
42.00*
22.00
30.00
20.13
N/C
N/C
28.00
FACILITIES Continued... 1990 -91
(c) Room 'B'or 'C' - 120 people
Sunday to Thursday -
Friday & Saturday -
Holidays -
Non - Profit Functions
(Mon. - Fri.)(per hou
Resident 135.00
Non -Res. 150.00
Resident 155.00
Non -Res. 180.00
Resident 170.00
Non -Res. 195.00
r) 20.00
(d) Meeting Room - 20 - 25 people(per hr.) 15.00
Bar Services
Bartender - 1st 15.00
- Additional (each) 11.00
- Hol. & New Years' 25.00
Bar Supplies (non- alcoholic) 1.50
(per person)
Park Permits (Diamonds /Soccer Pitches)
Adults - per game
- line marking ( /game)
- lights ( /game)
Minors - per game
- line marking ( /game)
- lights ( /game)
Tournaments - 1st day /diamond
- additional days/
diamond
SCHEDULE B (Page 4)
1989 -90 Region
Average
130.00
145.00
150.00
175.00
160.00
185.00
18.00
15.00
15.00
11.00
25.00
1.50
8.00
7.00
12.00
10.00
13.00
12.00
N/C
N/C
6.00
5.00
13.00
12.00
40.00
34.00
20.00 12.00
15.75
12.00
26.00
2.25