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General Government Committee
Minutes
Date: November 28, 2022
Time: 9:30 a.m.
Location: Council Chambers or Microsoft Teams
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor L. Rang, Councillor C. Traill, Councillor W. Woo,
Councillor M. Zwart
Staff Present: M. Dempster, J. Newman, L. Patenaude, G. Acorn, S. Brake, R.
Maciver, T. Pinn, C. Salazar, M. Perini
Other Staff Present: L. Backus, S. Allin, J. O'Meara
1. Call to Order
Mayor Foster called the meeting to order at 9:34 a.m.
2. Land Acknowledgement Statement
Councillor Anderson led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
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General Government Committee Minutes November 28, 2022
5. Presentations/Delegations (10 minute time limit)
5.1 Delegation by Laura Lee Carey, Regarding Request to Amend By-law 2007-
070 to Prevent Side and Rear Installation of Permanent Lights
Laura Lee Carey was present regarding the Request to Amend By-law 2007-070
to Prevent Side and Rear Installation of Permanent Lights. Laura expressed
concerns regarding permanent light installations on the side and rear of a
neighbour's home. L. Carey explained that the lights installed are bright, flashing,
and shining into Laura's home and backyard. Laura stated that the By-law should
be amended to prevent the side and rear installation of permanent lights and
answered questions from Members of Committee.
Resolution # GG-250-22
Moved by Councillor Zwart
Seconded by Councillor Woo
That the Delegation by Laura Lee Carey, Regarding Request to Amend By-law
2007-070 to Prevent Side and Rear Installation of Permanent Lights, be referred
to Staff.
Carried
6. Reports/Correspondence Related to Presentations/Delegations
7. Communications
Resolution # GG-251-22
Moved by Councillor Anderson
Seconded by Councillor Zwart
That Communication Items 7.1 and 7.2, be approved in accordance with the
agenda.
Carried
7.1 Minutes of the Newcastle Village Community Hall Board dated October 25,
2022 and November 15, 2022
Resolution # GG-252-22
That the minutes of the Newcastle Village Community Hall Board dated October
25, 2022, and November 15, 2022, be received for information.
7.2 Nancy and Hugh Towie, Regarding Clarington Polar Bear Swim - January 1,
2023
Resolution # GG-253-22
That the request for Emergency Services, Fire Hall #2, to attend the Clarington
Polar Bear Swim on January 1, 2023, in Newcastle, be approved.
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General Government Committee Minutes November 28, 2022
7.3 Roda Muse, Secretary -General, Coalition of Inclusive Municipalities,
Regarding Designation of Member of Council as a Liaison to the Coalition
of Inclusive Municipalities
Resolution # GG-254-22
Moved by Councillor Woo
Seconded by Councillor Anderson
That Item 7.3, Roda Muse, Secretary -General, Coalition of Inclusive
Municipalities, Regarding Designation of Member of Council as a Liaison to the
Coalition of Inclusive Municipalities, be referred to the January 9, 2022, General
Government Committee Meeting.
Carried
8. Staff Reports, Staff Memos and New Business Consideration
Recess
Resolution # GG-255-22
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That the Committee recess for 5 minutes.
Carried
The meeting reconvened at 10.30 a.m. with Councillor Anderson in the Chair.
8.1 Planning and Infrastructure Services
8.1.1 PDS-059-22 Province's Proposed Amendments to the Greenbelt Plan, 2022
Resolution # GG-256-22
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That Report PDS-059-22 and any related delegations or communication items,
be received;
That Report PDS-059-22 be received as the Municipal comments on the
Province's proposed Amendments to the Greenbelt Plan, 2022 (ERO Postings
019-6216, 019-6217);
That if the Nash/Hancock lands identified in Attachment 3 to this report are
removed from the Greenbelt as part of the Province's efforts to address Ontario's
housing crisis, the developer be required by the Province to provide:
a. A minimum 1.5-hectare parcel of developable land or cash -in -lieu
equivalent for the provision of affordable housing in Clarington; or
b. A minimum of ten per cent affordable, non-profit housing units within the
development on the Nash/Hancock lands.
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General Government Committee Minutes November 28, 2022
That should the Province remove the Nash/Hancock lands identified in
Attachment 3 of this report from the Greenbelt:
c. That Staff be directed to prepare the necessary planning instruments (e.g.
secondary plan, zoning, conditions of plan of subdivision and site plan), as
required, in collaboration with the developer to facilitate the development
of subject lands in accordance with the Province's expeditated timelines
required to support the start of construction by 2025; and
d. That the works required to be undertaken by the Municipality referenced in
Recommendation 4a. of this report be wholly paid for by the developer.
That a copy of Report PDS-059-22 be forwarded to the Ministry of Municipal
Affairs and Housing;
That parkland dedication in existence as of today's date, be required; and
That all interested parties listed in Report PDS-059-22 and any delegations be
advised of Council's decision.
Motion Lost
Resolution # GG-257-22
Moved by Councillor Traill
Seconded by Councillor Woo
That Report PDS-059-22 Province's Proposed Amendments to the Greenbelt
Plan, 2022, be received.
Motion Withdrawn
Later in the meeting, see following motion.
Amendment:
Resolution # GG-258-22
Moved by Councillor Zwart
Seconded by Councillor Rang
That the foregoing Resolution #GG-257-22 be amended by adding the following
at the end:
That notwithstanding the Municipality of Clarington objects to any removal
of land in the greenbelt.
Motion Withdrawn
The foregoing Resolution #GG-257-22 was then withdrawn.
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General Government Committee Minutes November 28, 2022
Resolution # GG-259-22
Moved by Mayor Foster
Seconded by Councillor Zwart
That Report PDS-059-22 and any related delegations or communication items,
be received;
That Report PDS-059-22 be received as the Municipal comments on the
Province's proposed Amendments to the Greenbelt Plan, 2022 (ERO Postings
019-6216, 019-6217);
That if the Nash/Hancock lands identified in Attachment 3 to this report are
removed from the Greenbelt as part of the Province's efforts to address Ontario's
housing crisis, the developer be required by the Province to provide:
a. A minimum 1.5-hectare parcel of developable land or cash -in -lieu
equivalent for the provision of affordable housing in Clarington; or
b. A minimum of ten per cent affordable, non-profit housing units within the
development on the Nash/Hancock lands.
That should the Province remove the Nash/Hancock lands identified in
Attachment 3 of this report from the Greenbelt:
a. That Staff be directed to prepare the necessary planning instruments (e.g.
secondary plan, zoning, conditions of plan of subdivision and site plan), as
required, in collaboration with the developer to facilitate the development
of subject lands in accordance with the Province's expeditated timelines
required to support the start of construction by 2025; and
b. That the works required to be undertaken by the Municipality referenced in
Recommendation 4a. of this report be wholly paid for by the developer.
That a copy of Report PDS-059-22 be forwarded to the Ministry of Municipal
Affairs and Housing;
That parkland dedication in existence as of today's date, be required;
That notwithstanding the Municipality of Clarington objects to any removal of land
in the greenbelt; and
That all interested parties listed in Report PDS-059-22 and any delegations be
advised of Council's decision.
Carried
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General Government Committee Minutes November 28, 2022
8.2 Public Works
Resolution # GG-260-22
Moved by Councillor Woo
Seconded by Councillor Rang
That Items 8.2.1, 8.3.1, 8.4.1, 8.4.2, 8.4.5, 8.4.6, 8.5.1, and 8.5.2, be approved in
accordance with the agenda.
Carried
8.2.1 PWD-017-22 Proposed Amendments to Traffic By-law 2014-059
Resolution # GG-261-22
That Report PWD-017-22 and any related delegations or communication items,
be received;
That the By-law attached to Report PWD-017-22, as attachment 1, be approved;
and
That all interested parties listed in Report PWD-017-22 and any delegations be
advised of Council's decision.
8.3 Community Services
8.3.1 CSD-015-22 Community Funding Program Deadline Update
Resolution # GG-262-22
That Report CSD-015-22 and any related delegations or communication items,
be received;
That the proposed amendment to the Community Funding Program Framework,
as outlined in Attachment 1 to CSD-015-22 be approved; and
That all interested parties listed in Report CSD-015-22 and any delegations be
advised of Council's decision.
8.4 Legislative Services
8.4.1 LGS-014-22 Council Compensation
Resolution # GG-263-22
That Report LGS-014-22, be received for information.
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General Government Committee Minutes November 28, 2022
8.4.2 LGS-015-22 Health Benefit Program 2022 Renewal to November 1, 2023
Resolution # GG-264-22
That Report LGS-015-22 and any related communication items, be received;
That the Health Benefit Program be renewed with Sun Life to November 1, 2023,
at an overall increase of 7%; and
That the Library be advised of the renewal program, and that they continue to be
invoiced for their portion of the benefit program as applicable.
8.4.5 LGS-019-22 Update to Cemetery By-law to Include Bereavement Authority
of Ontario's Changes
Resolution # GG-265-22
That Report LGS-019-22, and any related delegations or communication items,
be received;
That the By-law attached to Report LGS-019-22, repealing and replacing By-law
2022-035, the Cemetery By-law, as Attachment 1, be approved; and
That the new Cemetery By-law be forwarded to the Bereavement Authority of
Ontario for approval;
That all interested parties listed in Report LGS-019-22 and any delegations be
advised of Council's decision.
8.4.6 LGS-020-22 Municipal Ombudsman Services
Resolution # GG-266-22
That Report LGS-020-22, and any related delegations or communication items,
be received;
That the By-law attached, as Attachment 1, a by-law to repeal By-law 2016-077,
appointing ADR Chambers as the Municipal Ombudsman for the Municipality of
Clarington, be approved;
That the Ombudsman services with ADR Chambers be terminated;
That the Municipality of Clarington utilize the services of the Provincial
Ombudsman;
That Staff be directed to update Clarington's website with the contact information
for the Ontario Ombudsman, if the formal complaint process has been exhausted
in accordance with Policy F13, the Public Complaint Handling Policy; and
That all interested parties listed in Report LGS-020-22, and any delegations, be
advised of Council's decision.
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General Government Committee Minutes November 28, 2022
8.5 Financial Services
8.5.1 FSD-036-22 2023 Interim Tax Levy
Resolution # GG-267-22
That Report FSD-036-22 and any related delegations or communication items,
be received;
That the By-law attached to Report FSD-036-22, as attachment 1, be approved;
That Staff prepare the final tax by-law combining the commercial and residential
due dates in June and September 2023 and provide notification to taxpayers of
the change; and
That all interested parties listed in Report FSD-036-22 and any delegations be
advised of Council's decision.
8.5.2 FSD-037-22 Community Living Oshawa Clarington Lease Extension 2444
Baseline Road
Resolution # GG-268-22
That Report FSD-037-22 and any related delegations or communication items,
be received;
That the Lease extension for the Community Living Oshawa Clarington for 2444
Baseline Road, Bowmanville in the amount of $5,379.98 (excluding HST) per
year for the term April 1, 2022 to March 31, 2027 and subject to the terms and
conditions of the lease agreement be approved;
That the Mayor and Municipal Clerk be authorized to execute the lease
agreement with the Community Living Oshawa Clarington and
That all interested parties listed in Report FSD-037-22 and any delegations be
advised of Council's decision.
8.4.3 LGS-017-22 Appointments to the Audit and Accountability Committee and
CAO Review Committee
Councillor Traill assumed the Chair.
Resolution # GG-269-22
Moved by Mayor Foster
Seconded by Councillor Zwart
That the Audit and Accountability Committee and CAO Review Committee, be
disbanded.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Woo,
and Councillor Zwart
No (2): Councillor Rang, and Councillor Traill
Carried on a recorded vote (5 to 2)
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General Government Committee Minutes November 28, 2022
8.4.4 LGS-018-22 Appointment to the Conservation Authorities and Durham Land
Division Committee
Councillor Traill left the chair.
Mayor Foster chaired this portion of the meeting.
Resolution # GG-270-22
Moved by Councillor Anderson
Seconded by Councillor Rang
That Report LGS-018-22, and any related communication items, be received;
That Councillor Elhajjeh, Councillor Traill, and Ron Hooper be appointed to the
Central Lake Ontario Conservation Authority for a term ending December 31,
2026, or until a successor is appointed;
That Councillor Rang be appointed to the Kawartha Conservation Authority for a
term ending December 31, 2026, or until a successor is appointed;
That Councillor Woo and Councillor Zwart, be appointed to the Ganaraska
Region Conservation Authority for a term ending December 31, 2026, or until a
successor is appointed;
That the vote be conducted to nominate one citizen as the Municipality of
Clarington's appointee to the Durham Land Division Committee for a term ending
December 31, 2026, or until a successor is appointed, in accordance with the
Appointments to Boards and Committees Policy; and
That all interested parties listed in Report LGS-018-22, and any delegations, be
advised of Council's decision.
Carried
Durham Land Division Committee
That Bradley Whittle be nominated to the Durham Land Division Committee for a
term ending December 31, 2026, or until a successor is appointed.
9. Unfinished Business
10. Questions to Department Heads/Request for Staff Report(s)
Members of Committee asked questions to the Department Heads.
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General Government Committee Minutes November 28, 2022
Suspend the Rules
Resolution # GG-271-22
Moved by Councillor Woo
Seconded by Councillor Zwart
That the Rules of Procedure be suspended to extend the meeting for an
additional 10 minutes, until 12:10 p.m.
Carried
11. Confidential Items
12. Adjournment
Resolution # GG-272-22
Moved by Councillor Elhajjeh
Seconded by Councillor Rang
That the meeting adjourn at 12:08 p.m.
Carried
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