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Staff Report
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Report To: General Government Committee
Date of Meeting: November 28, 2022
Submitted By:
Reviewed By:
File Number:
Report Subject:
Trevor Pinn, Deputy CAO/Treasurer
Mary -Anne Dempster, CAO
Report Number: FSD-037-22
Resolution#: GG-268-22
By-law Number:
Community Living Oshawa Clarington Lease Extension 2444 Baseline
Road
Recommendations:
1. That Report FSD-037-22 and any related delegations or communication items, be
received;
2. That the Lease extension for the Community Living Oshawa Clarington for 2444
Baseline Road, Bowmanville in the amount of $5,379.98 (excluding HST) per year
for the term April 1, 2022 to March 31, 2027 and subject to the terms and conditions
of the lease agreement be approved;
3. That the Mayor and Municipal Clerk be authorized to execute the lease agreement
with the Community Living Oshawa Clarington and
4. That all interested parties listed in Report FSD-037-22 and any delegations be
advised of Council's decision.
Municipality of Clarington
Report FSD-037-22
Report Overview
To request approval to extend the existing lease agreement with Community Living
Oshawa/Clarington for an additional 5 years.
1. Background
Page 2
1.1 In keeping with the terms of the lease agreement, the Community Living
Oshawa/Clarington has expressed an interest and agreed to an extension of the current
lease agreement for an additional 5 years commencing April 1, 2022 to March 31, 2027.
A nominal 6.1 % increase over the current rent of $5,070.67 (excluding HST) is being
recommended, thereby increasing the annual rent to $5,379.98 (excluding HST).
Resolution #GG-056-15 granting approval to enter into the 2017-2022 lease agreement
with Community Living Oshawa/Clarington can be found at the following link.
1.2 The recommendation for the extension of an additional 5 years is stipulated in the
existing agreement which states:
If the Tenant is not in default under this Lease, the Tenant shall have the right to extend
the Term for a period of 5 years on the same terms and conditions as set out in this
Lease pending a satisfactory performance evaluation and Municipal Council approval.
1.3 The abovementioned increase is based on the Consumer Price Index, All Items, Ontario
at the time of the lease expiration.
2. Analysis
2.1 The Community Living Oshawa/Clarington has performed satisfactorily and continues to
assist the Clarington communities by supporting the achievement of personal outcomes
for people with developmental disabilities.
3. Financial Considerations
3.1 Extension of the lease provides a non -tax revenue source to the Municipality for the
next five years.
4. Concurrence
This report has been reviewed by the Director of Community Services who concurs with
the recommendations.
Municipality of Clarington
Report FSD-037-22
5. Conclusion
Page 3
It is respectfully recommended that the lease agreement with the Community Living
Oshawa/Clarington be extended.
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 x2209 or
dferguson@clarington.net.
Attachments:
Attachment 1 — Confidential Attachment 1: 2017-2022 Lease Agreement
Interested Parties:
List of Interested Parties available from Department.