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Staff Report
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Report To: General Government Committee
Date of Meeting: November 28, 2022 Report Number: LGS-017-22
Submitted By: Rob Maciver, Director of Legislative Services
Reviewed By:
File Number:
Report Subject:
Mary -Anne Dempster, CAO Resolution#:GG-269-22
By-law Number:
Appointments to the Audit and Accountability Committee and CAO Review
Committee
Recommendations:
1. That Report LGS-017-22, and any related communication items, be received;
2. That the Committee receive names of Members of Council wishing to stand for
appointment to the Audit and Accountability Committee, and that the vote be
conducted to make the appointments, in accordance with the Appointment to Boards
and Committees Policy;
3. That the Committee receive names of Members of Council wishing to stand for
appointment to the CAO Review Committee, and that the vote be conducted to
make the appointments, in accordance with the Appointments to Boards and
Committee Policy; and
4. That all interested parties listed in Report LGS-017-22, and any delegations, be
advised of Council's decision.
Municipality of Clarington
Report LGS-017-22
Report Overview
This report is intended to provide background information, regarding the Council
appointments to both the Audit and Accountability Committee and the CAO Review
Committee.
1. Audit and Accountability Committee
Background
Page 2
1.1 At the Council meeting of March 2, 2020, Report FND-027-19 was received and Council
passed Resolution #C-092-20 to strike the Audit and Accountability Committee.
1.2 The Audit and Accountability Committee assists Council in fulfilling its due diligence,
fiduciary, financial reporting and audit responsibilities. The Committee approves,
monitors, evaluates, and provides advice on matters affecting the external audit, internal
audit, risk management and the financial reporting and accounting control policies and
practices of the Municipality. More details on the Committee are found in the Terms of
Reference link above.
1.3 As per the Terms of Reference, "the Committee shall be comprised of three members of
Council each casting one vote per member. Council shall appoint members to the
Committee, one of which shall be the Council liaison to the Finance Department. Where
the Mayor is not appointed to the Committee, he/she shall be an ex-officio member of
the Committee. It is important that Committee members have the following skills to
effectively serve on the Audit and Accountability Committee.
• A general understanding of the Municipality's major economic, operating and
financial risks;
• A broad awareness of the interrelationship of the Municipality's operations and
its financial reporting; and
• Understand the difference between the oversight function of the Committee and
the decision -making function of management."
1.4 Regarding the length of term, "Council shall conduct a review of the appointments to the
Committee at the end of the second year of the term of Council to enable Council to
determine if any changes to the appointments are desired. If Council makes any
changes to the appointments, the term of office of any new appointee shall be
concurrent with the balance of the term of Council.
Municipality of Clarington
Report LGS-017-22
Page 3
1.5 The Committee will meet at least four times per year, with additional meetings at the call
of the Chairperson in order to properly discharge its responsibilities. Exceptions to this
may include:
• During a municipal election year.
• Where quorum is not reached
• When circumstances warrant special consideration
2. CAO Review Committee
2.1 At the February 18, 2020, General Government Committee meeting, Council passed
Resolution #GG-103-20 to strike a CAO Review Committee. This resolution was ratified
by Council on March 2, 2020.
2.2 The CAO Review Committee is composed of the Mayor and two Members of Council,
which would report, annually, to a closed session of the General Government
Committee.
3. Financial Considerations
None.
4. Concurrence
Not Applicable.
5. Conclusion
It is respectfully recommended that Committee consider the vote to make the
appointments Audit and Accountability Committee and CAO Review Committee at this
time.
Staff Contact: Lindsey Patenaude, Committee Coordinator, 905-623-3379 ext. 2106 or
Patenaude@clarington.net.
Attachments:
Not Applicable
Interested Parties:
There are no interested parties to be notified of Council's decision.