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HomeMy WebLinkAbout05/31/2004Leading the Way DATE: MONDAY, MAY 31, 2004 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS PRAYERS ROLL CALL DISCLOSURES OF PECUNIARY INTEREST MINUTES OF PREVIOUS MEETING Minutes of a meeting of Council held on May 10, 2004 PRESENTATIONS All Ontario Hockey Provincial Champions 2004 - Newcastle Stars - Bantam 'D' Clarington Girls Midgets Don Terry, President, Clarington Board of Trade - Business Retention & Expansion Program PUBLIC MEETING In accordance with section 34(2) of the Municipal Act, 2001, a public meeting is being held to hear concerns and comments with respect to the Municipality's by -law to stop up and close a portion of the unopened road allowance between Blocks 2 & 3, according to C. G. Hanning's Plan of the Village of Orono, shown as Parts 3 & 5, Plan 40R- 21260. DELEGATIONS a) Rick Gay and Lawson Gay, P.O. Box 98006, Courtice Corners Post Office, 2727 Courtice Road, Courtice, L1 E 3R6 - Interim Control By -law 2004 -061 b) Dwight Grovum, 86 Wellington Street, Bowmanville, L1 C 4N4 - Report PSD- 058 -04 & Correspondence Item D - 6 c) Stephen Brickell, 27 Beech Avenue, Bowmanville, L1 C 3A1 - Report PSD- 058 -04 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 'T (905) 623 -3379 Council Agenda - 2 - May 31, 2004 d) Laurie Cook, 35 Beech Avenue, Bowmanville, L1 C 3A1 - Report PSD- 058 -04 e) Jeff Wills, 33 Beech Avenue, Bowmanville, L1 C 3A1 - Report PSD- 058 -04 f) David Reesor, 152 Wellington Street, Bowmanville, L1 C 1 W1 - Report PSD- 058 -04 g) Don Brown, 3880 Metcalf Street, Newcastle, L1 B 1 L9 - Report PSD- 058 -04 h) Vic Suppan, Chair, LACAC, R.R. #1, Enniskillen, LOB 1 JO - Report PSD- 058 -04 i) Bill Humber, 15 Beech Avenue, Bowmanville, L1 C 3A1 - Report PSD- 058 -04 j) Ron Worboy, 23 Concession St., West, Bowmanville, L1 C 1 Y6 - Report PSD- 058 -04 k) Chris Fredericks, 72 Temperance Street, Bowmanville, L1 C 3A9 - Report PSD- 058 -04 I) Adrian Short, 67 Temperance Street, Bowmanville, L1 C 3131 - Report PSD- 058 -04 m) Andrew Kozak, 86 Concession St., West, Bowmanville, L1 C 1 Y9 - Report PSD- 058 -04 n) Rick James, 55 Centre Street, Bowmanville, L1 C 2Y2 - Report PSD- 058 -04 o) Bill Huether, 22 Centre Street, Bowmanville, L1 C 2X9 - Report PSD- 058 -04 COMMUNICATIONS Receive for Information 1- 1 John O'Toole, MPP, Durham - Enhanced Nuclear Power in Durham Region 1 - 2 Orono Figure Skating Club Executive - Thank You for their Grant 1 - 3 Minutes of the Durham Nuclear Health Committee Council Agenda - 3 - May 31, 2004 1 - 4 Minutes of the Local Architectural Conservation Advisory Committee 1 - 5 Minutes of the Clarington Hwy. 407 Community Advisory Committee 1 - 6 Minutes of the Clarington Hwy. 407 Community Advisory Committee 1 - 7 Minutes of the Clarington Museums and Archives Board 1 - 8 Ontario Power Generation Nuclear Report Card, Darlington - First Quarter 2004 1 - 9 Minutes of the Local Architectural Conservation Advisory Committee 1 - 10 Karen Monaghan, Communications, Community Relations and Public Affairs, Lakeridge Health - "Neighbour to Neighbour" Newsletter 1- 11 Jason Balaban, Coordinator, Fund Raising Events, Multiple Sclerosis Society of Canada - 2004 Bowmanville Super Cities WALK for MS 1 - 12 Debbie McGarry, CFRE, President & Chief Executive Officer, Vital Links Campaign - Status of the Rouge Valley Ajax and Pickering Hospital's Redevelopment 1 - 13 Brian C. Lemon, Chief Executive Officer, Lakeridge Health - Approved New Five Year Strategic Plan "Better Together" 1 - 14 Bryan Clarke, CRS -S, Chief Administrative Officer, Association of Ontario Road Supervisors -. Invitation to the "2004 Municipal Trade Show" 1 - 15 David Anderson, M.P., Minister of the Environment - Universal Metering Programs for Small Municipalities 1 - 16 Jeff Chartier, Administrator, Literacy Network of Durham Region - 2003 Literacy Service Plan 1 - 17 Kawaratha Pine Ridge District School Board - Budget Committee Meeting Dates 1 - 18 The Association of Municipalities of Ontario - Immigration Agreement 1 - 19 P.M. Madill, Regional Clerk, Regional Municipality of Durham - Durham Nuclear Health Committee Terms of Reference 1-20 P.M. Madill, Regional Clerk, Regional Municipality of Durham - Management of Abandoned Aggregate Properties Program Report 2004 Council Agenda - 4 - May 31, 2004 1 - 21 P.M. Madill, Regional Clerk, Regional Municipality of Durham -Annual Subdivision /Condominium Activity Report 1-22 Sandra Kranc, City Clerk, Corporation of the City of Oshawa - Provincial Highway Improvements in Durham Region 1-23 Gary Polonsky, President, University of Ontario Institute of Technology - Transit Business I - 24 John O'Toole, MPP, Durham - Zero -Rate Provincial Sales Tax for Municipal Purchases of Goods and Services 1-25 Michel J.M. Langlois, Peterborough Victoria Northumberland and Clarington Catholic District School Board - 2002 -2003 Director's Annual Report 1-26 Gabrielle Bell, Hall Administrator, Newcastle Community Hall — Thank You for their Consideration of the Grant Application 1-27 Kim Coates, Clerk, Township of Scugog - Election of the Regional Chair 1-28 Sandra Richardson, Deputy Clerk, The City of Kawartha Lakes - Withdrawal of their Appeal to the Kawartha Region Conservation Authority 2004 Budget/Levy 1-29 Donna Cansfield, Parliamentary Assistant to the Minister of Energy, Chair, Conservation Action Team, Ministry of Engery - Electricity Conservation by Municipalities 1-30 Ministry of Public Infrastructure Renewal, Owen Sound - The Signing of a Letter of Intent Will Lead to Increased Funding for Public Infrastructure 1 - 31 Road Watch Huron -Watch Us Grow Conference - 32 Christopher Bentley, Minister, Ministry of Labour - Clarington's Joint Health & Safety Committee 1-33 John O'Toole, MPP, Durham - Ontario Regulation 170/03 1-34 Minutes of the Clarington Accessibility Advisory Committee 1-35 Minutes of the Animal Advisory Committee 1-36 Ministry of Transportation — Draft 407 East Completion EA Terms of Reference Council Agenda - 5 - May 31, 2004 1-37 Mayor Parish, Town of Ajax - Bill 26 and the Urban Boundary Expansion 1-38 Shellie Bird, Co- President, Ontario Coalition for Better Child Care, Sid Ryan, President, CUPE Ontario, Wayne Samuelson, President, OFL - "Report on the Status of Regulated Child Care -2004 Municipal Budgets" 1-39 Bill Ralph, Chief Executive Officer, Ontario Strategic Infrastructure Financing Authority - 2004 Ontario Budget by the Minister of Finance and the Creation of the Ontario Strategic Infrastructure Financing Authority 1-40 John Gerretsen, Minister Responsible for Seniors - 60th Anniversary Commemorations of D -Day and the Battle of Normandy Plans 1 - 41 John Gerretsen, Minister Responsible for Seniors - "2004 Seniors' Month" 1-42 Minutes of the Clarington Museums and Archives Board Receive for Direction D - 1 Lion Al Elyea, Member of the Duck Derby Committee - "Ninth Annual Rubber Duck Derby for 2004" D - 2 Sherry Millson CDA, CDR, Marketing Director — Durham Site, CIBC Run for the Cure - 5th Annual "CIBC Run for the Cure" D - 3 Dougal Paul, Kendal Community Centre Board of Directors - Fireworks Display for Canada Day 2004 D - 4 Harvey & Marilyn Webster, Bowmanville - Bowmanville Heritage Designation D - 5 M. Catherine Staples, Manager, Environmental Training, Fleming Training Services, Fleming College - MOE Approved Training Course - Operation of Small Drinking Water Systems D - 6 Dwight Grovum - Bowmanville Heritage Designation D - 7 Berta Avery, President, Laberimi Enterprises Inc., Driver & Vehicle Licence Office #386 - Disabled Parking on King St., East, Bowmanville D - 8 Monica L. Deluney - Four -Way Stop at Solina Road and Concession Rd. 6 D - 9 Kim Witkowski — Four -Way Stop at Solina Road and Concession Rd. 6 D -10 Gordon Garrod, Mikes Place Ltd. - Exemption to Refreshment Vehicle Licencing By -law Council Agenda - 6 - May 31, 2004 D - 11 Anthony E. Laskowsky, Laskowsky & Laskowsky, Barristers, Solicitors - Exemption to Fence By -law D - 12 Pam Gilroy, Acting Regional Clerk, Regional Municipality of Niagara - Public Works and Utilities Committee Integrated Waste Management Systems D - 13 P. M. Madill, Clerk, Regional Municipality of Durham - Personal Care in Boarding or Lodging Houses D -14 Brenda J. Hamilton, CMO, Township Clerk, Loyalist Township - Financial Relief to Smaller Municipalities Facing Increases for Water and Sewer Services D -15 Diane Thauvetter, Clerk- Treasurer, Township of Alfred and Plantagenet - Municipal Property Assessment Corporation D - 16 Ontario Wildlife Coalition - Depopulation or Non - Selective Killing of Wildlife D -17 Confidential Personnel Matter D - 18 Confidential Personnel Matter MOTION NOTICE OF MOTION REPORTS 1. General Purpose and Administration Committee Report of May 17, 2004 2. Report PSD- 058 -04 - Proposed Bowmanville Heritage Conservation District Phase II — Guidelines and Alternatives 3. Report COD - 027 -04 — Kendal Community Centre 4. Confidential Report ADM -06 -04 — Personnel Matter UNFINISHED BUSINESS a) Appointment to Clarington Animal Advisory Committee BY -LAWS OTHER BUSINESS BY -LAW TO APPROVE ALL ACTIONS OF COUNCIL ADJOURNMENT Leading the Way REPORT TO COUNCIL MEETING OF MAY 31, 2004 REPORT #1 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, MAY 17, 2004 RECOMMENDATIONS: 1 RECEIVE FOR INFORMATION (a) Report EGD -31 -04 — Monthly Report On Building Permit Activity For April, 2004 2. CLARINGTON OFFICIAL PLAN AMENDMENT AND REZONING APPLICATIONS TO PERMIT EXISTING DAY SPA APPLICANT: 988925 ONTARIO LIMITED THAT Report PSD- 053 -04 be received; THAT the application submitted by 988925 Ontario Limited be referred back to Staff for further processing and the preparation of a further report following the receipt of all outstanding agency comments; and THAT all interested parties listed in Report PSD- 053 -04 and any delegations be advised of Council's decision. 3. PROPOSED PLAN OF SUBDIVISION AND ZONING BY -LAW AMENDMENT TO PERMIT THE DEVELOPMENT OF 35 RESIDENTIAL UNITS OWNER: HEADGATE GROUP INC. THAT Report PSD- 054 -04 be received; THAT the application for proposed Plan of Subdivision S -C- 2004 -002 and amendment to Zoning By -law 84 -63, submitted by Headgate Group Inc. be referred back for further processing and the preparation of a subsequent report; and THAT all interested parties listed in Report PSD- 054 -04 and any delegation be advised of Council's decision. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 'T (905) 623 -3379 Report #1 - 2 - May 10, 2004 4. PROPOSED BOWMANVILLE HERITAGE CONSERVATION DISTRICT BACKGROUND STUDY AND PHASE II- GUIDELINES THAT Report PSD- 055 -04 be received; THAT the Bowmanville Heritage Conservation District Background Study be received as submitted; THAT Staff be directed to provide Council with options on how to proceed based upon the May 10 delegations to Council and May 17 delegations to General Purpose and Administration Committee for consideration at the May 31 Council Meeting; and THAT all interested parties listed in this report, all property owners within the study area and any delegations be advised of Council's decision. 5. APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: CLARNEW DEVELOPMENTS INCORPORATED PART LOTS 26 AND 27, CONCESSION 1, FORMER VILLAGE OF NEWCASTLE THAT Report PSD- 056 -04 be received; THAT the request for removal of Part Lot Control with respect to Lots 14, 15, 53, 103 to 107, 123, 125, 127, 130 to 133 on Plan 40M -2038 be approved and that the Part Lot Control By -law attached to Report PSD- 056 -04 be passed pursuant to Section 50 (7.1) of the Planning Act; and THAT all interested parties listed in Report PSD- 056 -04 and any delegations be advised of Council's decision. 6. PROVISION OF EASEMENT TO THE REGION OF DURHAM FOR TWINNING OF EXISTING SANITARY SEWER THAT Report PSD- 057 -04 be received; THAT the Municipality of Clarington grant an easement over Parts 1,4,5,6,7 and 13 on Plan 10R -1782 to the Region of Durham for the purposes of twinning an existing sanitary sewer; THAT the by -law attached to Report PSD- 057 -04 be passed to authorize the Mayor and the Clerk, on behalf of the Municipality, to execute an Easement Agreement with the Region of Durham for a nominal fee; THAT the Region of Durham be responsible for all legal, registration, and related costs associated with the grant of easement; and Report #1 - 3 - May 10, 2004 THAT the Region of Durham Works Department be notified of Council's decision. 7. GRANT ELIGIBILITY — DRIFTWOOD THEATRE GROUP THAT Report CSD -08 -04 be received; THAT Council grant the request for funding from the Driftwood Theatre Group under the Municipal Grant Program; and THAT the amount of $500.00 be paid upon the completion of their scheduled performance at the Visual Arts Centre. 8. PARKING REPORT FOR JANUARY, FEBRUARY, AND MARCH 2004 THAT Report CLD- 017 -04 be received; and THAT a copy of Report CLD- 017 -04 be forwarded to the Bowmanville Business Centre for their information. 9. PRIVATE PARKING ENFORCEMENT THAT Report CLD -18 -04 be received; THAT the by -laws attached to Report CLD -18 -04 to appoint parking enforcement officers for private property be forwarded to Council for approval; and THAT Bruce Webster, Jill McMurter, Newton Trelawney Property Management Services, Parkwood Village Condominium Corporation and Securitas Canada be advised of Council's actions. 10. CLARINGTON ANIMAL SERVICES —APPLICATION FOR ADOPTION OF DOGS /CATS THAT Report CLD -19 -04 be received; THAT the Application for Adoption of Dogs /Cats attached to Report CLD -19 -04 as Attachments 1 and 2, be approved; and THAT Animal Alliance of Canada and the Animal Advisory Committee be advised of Council's decision and forwarded a copy of Report CLD- 19 -04. Report #1 - 4 - May 10, 2004 11. ANIMAL SERVICES QUARTERLY REPORT —JANUARY TO MARCH 2004 THAT Report CLD- 020 -04 be received; and THAT a copy of Report CLD -20 -04 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. 12. RFP2003 -18 ARCHITECTURAL SERVICES, BRIAN MCFARLANE HOCKEY MUSEUM THAT Report COD - 024 -04 be received; THAT Barry-Bryan Associates (1991) Ltd., Whitby, Ontario with a total bid in the amount of $141,500.00 (including disbursements, plus GST), being the lowest most responsible bidder meeting all terms, conditions and specifications of Request for Proposal RFP2003 -18 be awarded the contract for the Architectural Services for the Brian McFarlane Hockey Museum, as required by the Community Services Department; THAT the funds be drawn from Account #1110- 00196 -0000, Impact/Escrow Reserve Fund; and THAT the by -law attached to Report COD - 024 -04 marked Schedule "B" authorizing the Mayor and Clerk to execute the necessary agreement be approved. 13. TENDER CL2004 -3, DEMOLITION SERVICES THAT Report COD - 025 -04 be received; THAT Hard -Co Construction Ltd., Whitby, Ontario with a total adjusted bid in the amount of $34,975.00 (including GST), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2004 -3, be awarded the contract for Demolition Services, as required by the Operations Department; and THAT the total funds be drawn from the General Capital Reserve Account #100- 000 -2917. SUMMARY OF CORRESPONDENCE MAY 31, 2004 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION 1 - 1 John O'Toole, MPP, Durham, thanking Gary Polonsky, President, University of Ontario Institute of Technology for the correspondence regarding enhanced nuclear power in Durham Region and specifically in Clarington. The evidence to date would tend to confirm that Ontario must continue to use nuclear power technology to meet our future power requirements. He is proud of the foresight shown in supporting the UOIT concept that will graduate men and women to lead Ontario in energy technology. 1 - 2 Orono Figure Skating Club Executive thanking Council for their generous grant. These funds will be put towards ice costs as they are always rising. They had a tremendous year, were well represented and started a Synchronized Team of small skaters. 1 - 3 Minutes of the Durham Nuclear Health Committee meeting dated April 16, 2004. (Copy attached) 1 - 4 Minutes of the Local Architectural Conservation Advisory Committee meeting dated March 30, 2004. (Copy attached) 1 - 5 Minutes of the Clarington Hwy. 407 Community Advisory Committee meeting dated April 6, 2004. (Copy attached) 1 - 6 Minutes of the Clarington Hwy. 407 Community Advisory Committee meeting dated April 29, 2004. (Copy attached) 1 - 7 Minutes of the Clarington Museums and Archives Board meeting dated April 21, 2004. (Copy attached) 1 - 8 Ontario Power Generation Nuclear Report Card, Darlington, for the First Quarter 2004. (Copy attached) 1 - 9 Minutes of the Local Architectural Conservation Advisory Committee meeting dated April 20, 2004. (Copy attached) 1 - 10 Karen Monaghan, Communications, Community Relations and Public Affairs, Lakeridge Health, submitting to Council a copy of the "Neighbour to Neighbour" newsletter which outlines ongoing construction at the Oshawa site to residents in the area (Copy attached) - 11 Jason Balaban, Coordinator, Fund Raising Events, Multiple Sclerosis Society of Canada, thanking Council for their involvement in the 2004 Bowmanville Super Cities WALK for MS and helpfulness in planning the WALK. With Council's support as our Honourary Chair, $34,969.05 was raised. As participants continue to submit their outstanding pledges, they Summary of Correspondence - 2 - May 31, 2004 are expecting to surpass their goal of $35,000.00. Maureen Reid, Ron Baker, Patti Barrie, and Gordon Weir were very supportive and courteous. 1 - 12 Debbie McGarry, CFRE, President & Chief Executive Officer, Vital Links Campaign, updating Council on the status of the Rouge Valley Ajax and Pickering Hospital's redevelopment. The $47 million expansion schematic design is expected to be complete by July 2004 and final approval is anticipated prior to the construction launch in April 2006. She thanks us for our continued support of Rouge Valley Health System and will be extending an invitation to the official opening on June 9t" of their Redevelopment Office. 1- 13 Brian C. Lemon, Chief Executive Officer, Lakeridge Health, advising Council of the approved new five year strategic plan by the Board of Trustees. The new plan "Better Together" as well as an abridged version was distributed to residents in Durham Region. 1 - 14 Bryan Clarke, CRS -S, Chief Administrative Officer, Association of Ontario Road Supervisors, inviting Council and municipal employees to attend the "2004 Municipal Trade Show" being held on June 2 — 3, 2004 at the East Elgin Community Complex in Aylmer. The Trade Show provides an opportunity for municipal employees and contractors to view products and services required by municipalities. 1 - 15 David Anderson, M.P., Minister of the Environment thanking Council for the Municipality of Clarington's resolution asking the Government of Canada to invest in a plan to help fund universal metering programs for small municipalities. Environment Canada supports water metering as a means to reduce water use and provides a management audit tool that enhances the ability to detect leaks and optimize the supply and demand of water, particularly during peak periods. Environment Canada officials have been working with their colleagues in Infrastructure Canada to propose and promote the funding of metering in urban and rural areas. The Ontario Government is currently in negotiation with the Government of Canada, and the agreement is expected to be finalized in the next couple of months. I - 16 Jeff Chartier, Administrator, Literacy Network of Durham Region providing Council with the 2003 Literacy Service Plan, as well as an update for 2004. The Literacy Network of Durham Region works to help and support adult literacy programs in the community as 55% of residents in Durham Region struggle with printed material on a daily basis. Summary of Correspondence - 3 - May 31, 2004 I - 17 Kawaratha Pine Ridge District School Board advising Council that the Budget Committee meeting to be held on May 11 th has been cancelled as the Board awaits funding information for the 2004/05 school year from the Ministry of Education. All meetings will begin at 7:00 p.m. at the Education Centre in Peterborough as follows: • Monday May 31 St • Monday June 21St (tentative) • Monday June 28th • Wednesday June 30th. 1 - 18 The Association of Municipalities of Ontario advising Council that Ontario is the only province that does not have an Immigration Agreement, notwithstanding that Ontario receives the majority share of immigrants to Canada. AMO pressed the Senate committee for involvement of municipal government in the development of programs and services to support immigration and profiled the role, responsibilities, and challenges for municipal government. A Letter of Intent with respect to the Immigration Agreement was signed by the Citizenship and Immigration Canada Minister — Judy Sgro and Ontario Minister of Citizenship and Immigration — Marie Bountrogianni. The Letter of Intent sets out a vision and commits the government to form a number of committees including a joint federal, provincial and municipal committee that will contribute to the development of an agreement. 1- 19 P.M. Madill, Regional Clerk, Regional Municipality of Durham, advising R. Dicerni, President and CEO, Ontario Power Generation, that the Durham Nuclear Health Committee passed the following resolution regarding Terms of Reference at their meeting held on May 5, 2004: "a) THAT the revised terms of reference of the Durham Nuclear Health Committee be approved; and b) THAT the President/CEOs, Ontario Power Generation and Canadian Nuclear Safety Commission, Ontario's Minister of the Environment, the Councils of the Town of Ajax, Municipality of Clarington and City of Pickering, and the Durham Region's M.P.s and M.P.P.s be so advised." 1- 20 P.M. Madill, Regional Clerk, Regional Municipality of Durham, advising Council that the Planning Committee of Regional Council passed the following resolution regarding the Management of Abandoned Aggregate Properties Program at their meeting held on May 5, 2004: "a) THAT Report #2004 -P -45 of the Commissioner of Planning be received for information; and Summary of Correspondence - 4 - May 31, 2004 b) THAT a copy of Report #2004 -P -45 of the Commissioner of Planning be forwarded to the local area municipalities, the Durham Environmental Advisory Committee (DEAC), the Durham Agricultural Advisory Committee (DAAC), and the Aggregate Producers Association of Ontario, MAAP Program." 1 - 21 P.M. Madill, Regional Clerk, Regional Municipality of Durham, advising Council that the Planning Committee of Regional Council passed the following resolution regarding the Annual Subdivision /Condominium Activity Report at their meeting held on May 5, 2004: "a) THAT Report #2004 -P -46 of the Commissioner of Planning be received for information; and b) THAT a copy of Report #2004 -P -46 of the Commissioner of Planning be forwarded to the local area municipalities." - 22 Sandra Kranc, City Clerk, Corporation of the City of Oshawa, advising Council that the City of Oshawa passed the following resolution regarding Provincial Highway Improvements in Durham Region at their meeting held on March 10, 2004: "Whereas on February 23, 2004, City Council considered a resolution of Durham Regional Council requesting that Provincial highway improvements in Durham Region proceed expeditiously, and passed a resolution concurring with Regional Council's resolution and that Mayor Gray write a letter to the Province of Ontario requesting that the Province proceed expeditiously on this matter; and That correspondence from the Municipality of Clarington dated March 10, 2004, endorsing the same resolution of Durham Regional Council, be received for information." I - 23 Gary Polonsky, President, University of Ontario Institute of Technology, advising Council of their support for the decision by Durham Regional Council to get into the transit business, as has been done successfully in York Region. Hardships that students and their families face are often compounded by a transportation barrier. 1-24 John O'Toole, MPP, Durham, thanking Council for the correspondence to the Honourable Greg Sorbara, Minister of Finance with respect to the resolution passed regarding endorsement of a zero -rate Provincial Sales Tax for municipal purchases of goods and services. The resolution from Durham Regional Council (endorsed by the Municipality) also calls for the Province to dedicate a portion of the provincial fuel tax to help improve roads and transit infrastructure in Ontario. Summary of Correspondence - 5 - May 31, 2004 1- 25 Michel J.M. Langlois, Peterborough Victoria Northumberland and Clarington Catholic District School Board, submitting the 2002 -2003 Director's Annual Report highlighting the accomplishments, activities, and operations of the Board. 1- 26 Gabrielle Bell, Hall Administrator, Newcastle Community Hall, thanking Mayor Mutton and Council for their favorable consideration of the grant application. The Community Services staff of the Municipality of Clarington have been most helpful and pleasant to deal with during the process. I - 27 Kim Coates, Clerk, Township of Scugog, advising Council that the Township of Scugog passed the following resolutions regarding the Election of the Regional Chair at their meeting held on May 10, 2004: "THAT the Council of the Region of Durham be advised that this Council does not support the Notice of Motion as drafted with respect to the election of the Regional Chair." _�• "THAT the Council respectfully request the Council of the Region of Durham to revisit the appointment process relating to the Regional Chair to include but not be limited to a secret ballot, timing of appointment and the term of office." I - 28 Sandra Richardson, Deputy Clerk, The City of Kawartha Lakes advising that they have withdrawn their appeal to the Kawartha Region Conservation Authority 2004 budget/levy. 1-29 Donna Cansfield, Parliamentary Assistant to the Minister of Energy, Chair, Conservation Action Team, Ministry of Energy, thanking Council for correspondence regarding electricity conservation by municipalities and the conservation initiatives being undertaken in Clarington. Their staff is working with the Ministry of Environment to enhance their role in the Clean Air Council and Clean Air Partnership activities. 1-30 Ministry of Public Infrastructure Renewal, Owen Sound, advising Council that the governments of Canada and Ontario announced the signing of a Letter of Intent that will lead to increased funding for public infrastructure in small urban centres and rural municipalities. Ontario is the first province to partner with the federal government in this program. The investments will help small towns and rural communities comply with drinking water standards, improve sewage treatment and waste management, fix local roads and repair bridges, as well as help address other health and safety priorities. The signing of a second Letter of Intent pledges the Governments of Canada and Ontario work closely with the Association of Municipalities of Ontario to implement the program and ensure it meets local priorities and needs. Summary of Correspondence - 6 - May 31, 2004 1 - 31 Road Watch Huron, inviting all communities and organizations concerned about road safety to the Watch Us Grow Conference to be held September 19 — 20, 2004 at the Oakwood Inn, Grand Bend. I - 32 Christopher Bentley, Minister, Ministry of Labour, thanking Council for the correspondence regarding the resolution concerning Clarington's Joint Health & Safety Committee. He is pleased to read of the co- operative approach used to produce the structure and terms of reference for the committee and wishes every success in the municipality's endeavours. 1- 33 John O'Toole, MPP, Durham, advising Council of a resolution from the Township of Uxbridge, supporting the Town of Perth, regarding Ontario Regulation 170/03 and its impact on small municipally -owned non- residential water systems. He requests being kept informed of the municipality's position on this matter. I - 34 Minutes of the Clarington Accessibility Advisory Committee meeting dated May 6, 2004. (Copy attached) 1-35 Minutes of the Animal Advisory Committee meeting dated April 21, 2004. (Copy attached) 1-36 Ministry of Transportation advising Council that in conjunction with the Region of Durham and local municipalities it is undertaking an Environmental Assessment (EA) Terms of Reference and individual EA to examine Provincial transportation problems and opportunities in the Durham Region. Local Citizen panels have been scheduled to provide the public to share views regarding the draft 407 East Completion EA Terms of Reference as follows: - June 1, 2004 6:00 p.m. — 9:00 P.M. - June 3, 2004 6:00 p.m. — 9:00 p.m. - June 8, 2004 6:00 p.m. — 9:00 p.m. - June 9, 2004 6:00 p.m. — 9:00 P.M. Town of Whitby Council Chambers Brougham Community Hall Municipality of Clarington Council Chambers City of Oshawa, Arts Resource Centre. 1-37 Mayor Parish, Town of Ajax, writing to the Honourable John Gerretsen, Minister of Municipal Affairs & Housing regarding Bill 26 and the decision that urban boundary expansion should not be subject to appeal to the Ontario Municipal Board. An area of concern is with urban area boundaries not being appealable there is and will be growing pressure from developers to convert employment lands to residential lands. They put a high priority on economic development that creates jobs and balanced assessment. 1-38 Shellie Bird, Co- President, Ontario Coalition for Better Child Care, Sid Ryan, President, CUPE Ontario, Wayne Samuelson, President, Ontario Federation of Labour, presenting Council with a "Report on the status of regulated child care -2004 Municipal Budgets ". The report points to a Summary of Correspondence -7- May 31, 2004 disturbing trend taking place to meet the rising costs of the child care systems. They hope this report is helpful in setting Ontario's governments' priorities for young children and families. 1-39 Bill Ralph, Chief Executive Officer, Ontario Strategic Infrastructure Financing Authority, advising Council that the 2004 Ontario Budget introduced by the Minister of Finance announced the creation of the Ontario Strategic Infrastructure Financing Authority. They will assume all the duties and obligations of the Ontario Municipal Economic Infrastructure Financing Authority. I - 40 John Gerretsen, Minister Responsible for Seniors, advising of the 60th anniversary commemorations of D -Day and the Battle of Normandy plans. An "Ontario Remembers" website has just been launched providing a central listing of events and resources to help plan activities taking place in Ontario and support local plans. I - 41 John Gerretsen, Minister Responsible for Seniors, providing material for "2004 Seniors' Month" and encouraging the posters "Active Living: Active in Body, Mind and Spirit" to be placed in public places. 1- 42 Minutes of the Clarington Museums and Archives Board meeting dated May 12, 2004. (Copy attached) CORRESPONDENCE FOR DIRECTION D - 1 Lion Al Elyea, Member of the Duck Derby Committee, requesting approval to hold the "Ninth Annual Rubber Duck Derby for 2004 ". This event will be held on June 26, 2004 from 8:00 a.m. — 5:00 p.m and entails the use of a Clarington front -end loader to drop the ducks off the bridge at King and Roenigk Streets between 12 noon and 2:00 p.m. A stage for school bands will be set up on the lower parking area in the valley and food and soft drinks will be available. A road occupancy permit has been applied for. (Motion to approve, provided the organizers obtain a Road Occupancy Permit from the Engineering Services Department and to refer the correspondence to the Director of Operations) D - 2 Sherry Millson CDA, CDR, Marketing Director — Durham Site, CIBC Run for the Cure, permission to hang a banner at Highway #2 and Durham Road 57 in regards to the 5th annual "CIBC Run for the Cure" to be held on Sunday, October 3, 2004 at 10:00 a.m. They are looking for ways to promote the Run in order to generate more participation, which in turn generates more donations to allow for further research for Breast Cancer. The banner should be placed on September 3, 2004 until October 4, 2004. (Motion to approve request) Summary of Correspondence - 8 - May 31, 2004 D - 3 Dougal Paul, Kendal Community Centre Board of Directors, requesting permission to hold a fireworks display for Canada Day 2004. The event will take place behind the Kendal Community Centre in the ball diamond area. The Fire Department requests them to hire a professional company to do the display, but that would cost between $10,000 and $15,000 thousand dollars. They are a small community centre and cannot afford the expense. They will be assisted by ex- volunteer fire fighters and several adult volunteers and have put together a fire safety plan which ensures that no person under the age of 18 will be allowed to approach the launch area. The crowd is seated in an area at a perpendicular angle to the launch direction and they will monitor the surface winds and winds aloft to ensure the fireworks are not blown toward the crowd. (Motion to approve, provided the organizers obtain a permit in accordance with By -law 92 -160) D - 4 Harvey & Marilyn Webster, Bowmanville, advising Council of their concerns regarding the Bowmanville Heritage Designation. They state the issue is threatening to infringe on peoples privacy and freedom. They would like to know who brought up this issue and request a vote "house by house ". That is democracy. (Motion to refer correspondence to the Director of Planning Services and to advise of actions taken with respect to Report PSD- 058 -04) D - 5 M. Catherine Staples, Manager, Environmental Training, Fleming Training Services, Fleming College, advising of an MOE Approved Training Course, Operation of Small Drinking Water Systems, to be held on June 22, 2004 at Fleming College in Peterborough. The course is approved by the Ministry of Environment as meeting the requirements of a "trained person" under the Drinking Water Systems regulation for the following: - small municipal, non - residential - seasonal residential - small non - municipal, non - residential. (Motion to refer correspondence to the Director of Operations) D - 6 Dwight Grovum, 86 Wellington Street, Bowmanville, addressing Council on the Bowmanville Heritage Designation. Mr. Grovum thought this would be a voluntary arrangement and stated this is not a new idea -about twenty years ago plaques were issued which was designation that came with a price. Properties were evaluated and a list was complied of items about properties that you could not touch and that you had to get permission to change. They were intrusive and bordered on harassment. (Motion to refer correspondence to the Director of Planning Services and to advise of Council's decision with respect to Report PSD- 058 -04) Summary of Correspondence - 9 - May 31, 2004 D - 7 Berta Avery, President, Laberimi Enterprises Inc., Driver & Vehicle Licence Office #386, 100 King St., East, Bowmanville requesting the designation of a disabled parking spot on King St., East, Bowmanville. The first available parking space on the north side of King St. East, east of George Street would be a preferable location. The curb in this spot is already cut making it a safe location for departure from the passenger side of the vehicle. (Motion to refer correspondence to the Director of Engineering Services) D - 8 Monica L. Deluney, Oshawa, requesting a four -way stop at the intersection of Solina Road and Concession Rd. 6. Ms. Deluney was a friend of Jeff McDonald and his wife Tracy. Jeff was killed due to a collision at this intersection and she would like to take this opportunity to adopt the corner in Jeff's honour. (Motion to refer correspondence to the Director of Engineering Services) D - 9 Kim Witkowski requesting a four way stop at the intersection of Concession Rd. 6 and Solina Road. Unfortunately on May 4, 2004 a fatal accident occurred at this location. (Motion to refer correspondence to the Director of Engineering Services) D - 10 Gordon Garrod, Mikes Place Ltd., 34 King Avenue, East, Newcastle, requesting an exemption to the Refreshment Vehicle Licencing By -law to allow for a chip truck to operate on the back lot of Mikes Place Ltd. The property is properly zoned, however, does not meet the required 60 m setback from an eating establishment. The truck will be 220 feet from the front door of the restaurant, but the property line is too close to the chip truck. (Motion for Direction) D - 11 Anthony E. Laskowsky, Laskowsky & Laskowsky, Barristers, Solicitors, Notaries Public, requesting an exemption to the Fencing By -law to allow the construction of a fence which exceeds a height of 4 feet in the designated front yard. Mr. Laskowsy's client purchased a corner lot and would like to erect the fence on the part of the property that is technically designated as the front yard. (Motion for Direction) D - 12 Pam Gilroy, Acting Regional Clerk, Regional Municipality of Niagara, advising Council that at a meeting held on March 18, 2004 they approved the following recommendations of the Public Works and Utilities Committee: "THAT this Committee recommends to Regional Council that the following be approved: A) That the Minister of Environment for the Province of Ontario be requested to recognize the need to adopt legislation and Summary of Correspondence - 10 - May 31, 2004 policies that support Ontario municipalities in the implementation of integrated waste management systems to maximize diversion of waste from landfill and allow for the approval and implementation of disposal alternatives to manage the waste that remains after diversion through the following actions: (i) Immediately designate organic materials under the Waste Diversion Act to enable discussions to begin on how to best fund the diversion of organic materials from landfill, in recognition of the Minister's objective to achieve 60% diversion from landfill and ban landfilling of organic materials and current municipal efforts to establish organics diversion programs. (ii) Immediately adopt the Canadian Council of Minister's of the Environment (CCME) guidelines for compost for Ontario as part of an overall review and update of the Composting regulations in the Province to support the diversion of source separated organics. (iii) Designate household hazardous waste and electronic waste under the Waste Diversion Act. (iv) Undertake a formal review of the Environmental Assessment Act and approvals processes to develop a streamlined Environmental Assessment (EA) process that fulfils the original intent of the amendments to the Act that came into effect January 1, 1997, potentially resulting in either; a) amendments to the Act; or b) the development of Regulations under the Act. B) That copies of the resolution be forwarded to local MPPs, Association of Municipalities of Ontario and Waste Diversion Ontario. C) That the Association of Municipalities of Ontario be requested to forward this resolution to its member municipalities for consideration and request that municipal Councils pass similar resolutions." (Motion for Direction) D - 13 P. M. Madill, Clerk, Regional Municipality of Durham, writing to the Honourable Dalton McGuity advising that on May 5, 2004 Regional Council passed the following resolution regarding Personal Care in Boarding or Lodging Houses: "WHEREAS the provision of personal care in boarding or lodging houses, including rest and retirement homes, is unregulated in Ontario; Summary of Correspondence - 11 - May 31, 2004 WHEREAS the last time the Government of Ontario formally studied unregulated residential accommodation was in 1991 when it struck a Commission of Inquiry that reported in 1992; WHEREAS the recommendations of the Commission of Inquiry, including those that addressed personal care and safety, were never implemented; WHEREAS boards of health and medical officers of health regularly respond to personal care complaints in boarding or lodging houses, including rest and retirement homes, and in most instances have no ability to resolve these complaints; WHEREAS the Complaints and Information Offices of the Ontario Residential Care Association (ORCA) do not have the authority, nor is it appropriate for them to inspect retirement homes and enforce mandatory standards, the latter of which only apply to ORCA member retirement homes; WHEREAS in December 2003, Parliamentary Assistant Monique Smith, M.P.P., was appointed to undertake a thorough review of Ontario's long -term care system and to recommend practical actions to strengthen services; NOW THEREFORE BE IT RESOLVED THAT THE Council of the Regional Municipality of Durham urges the Government of Ontario to formally review the need to regulate the provision of personal care in boarding or lodging houses, including rest and retirement homes, possibly by expanding the scope of the long -term care facilities review led by the Parliamentary Assistant to the Minister of Health and Long -Term Care; and BE IT FURTHER RESOLVED THAT the aforementioned review include but not be limited to the following; • The applicability of the recommendations of the 1992 Commission of Inquiry into Unregulated Residential Accommodation, • The need for boarding or lodging houses, including rest and retirement homes, to register with their local boards of health and municipalities, • The setting of mandatory minimum standards for personal care in boarding or lodging houses, including rest and retirement homes, that provide such care for their residents, and • The role of boards of health and medical officers of health, if any, with respect to the inspection and enforcement of such standards; and BE IT FUTHER RESOLVED THAT the Premier of Ontario, Minister of Citizenship, Health and Long -Term Care and Municipal Affairs and Housing, Durham's M.P.P.s. and municipalities, Chief Officer of Summary of Correspondence -12- May 31, 2004 Health, alPHa, AMO and all Ontario boards of health be so advised; and FURTHER THAT the Ontario Residential Care Association (ORCA), the Ontario Association of Non - Profit Homes and Services for Seniors (OANHSS) and the Ministry of Health Critics be so advised." (Motion for Direction) D - 14 Brenda J. Hamilton, CMO, Township Clerk, Loyalist Township, advising Council that at a meeting held on April 26, 2004 the Loyalist Township passed the following resolution regarding financial relief to smaller municipalities facing increases for water and sewer services: "Whereas Loyalist Township is a mixed urban and rural municipality where approximately 4,500 residential units (approximately 10,500 residents) receive municipal water and sewer services; And whereas Loyalist Township operates two water treatment facilities and three wastewater facilities that all require separate ever increasing reporting; And whereas post - Walkerton regulations have caused the cost of water production to skyrocket along with capital costs for improvements to infrastructure; And recognizing that while the Ministry's evolving regulations are intended to improve both the quality of water and the processes to assess the quality water, they also cause a dramatic increase in the administrative and auditing resources required; And whereas, in Loyalist Township at least, the extra costs incurred have not improved the already excellent quality of drinking water produced and provided to water customers; And whereas full cost recovery is forcing municipalities to impose huge increases in water and sewer service rates for a product that is essential to life; NOW therefore, the Council of The Corporation of Loyalist Township hereby requests the Ministry of Environment and the Province of Ontario to provide financial and /or legislated relief to smaller service areas that face increasing costs; And further, Council requests the Minister of the Environment to accept an invitation to meet with Loyalist Township representatives with the intent that opportunities to address this resource shortfall can be explored in a cooperative and open manner; Summary of Correspondence - 13 - May 31, 2004 And further, that this resolution be forwarded to the Premier's Office, the office of the Minister of the Environment, the office of the Minister of Municipal Affairs and Housing, all municipalities (through AMO) and to the water associations (AWWA, CWWA, OMWA, OWWA) requesting their support." (Motion for Direction) D - 15 Diane Thauvetter, Clerk- Treasurer, Township of Alfred and Plantagenet, advising Council that a meeting held on April 19, 2004 the Township passed the following resolution regarding the Municipal Property Assessment Corporation: "WHEREAS section 19 of the Municipal Elections Act, 1996 provides that the Municipal Property Assessment Corporation (MPAC) must prepare and deliver a preliminary list of electors to each local municipality in the year of an election; AND WHEREAS the municipality must correct hundreds of errors in the preliminary list prepared by MPAC in every election year; AND WHEREAS numerous errors are repeated election after election, even though M PAC receives a copy of all corrections made by the municipality; AND WHEREAS taxpayers have demonstrated their dissatisfaction with regards to this situation which reoccurs every three years and forces them to fill out the same forms over and over again; AND WHEREAS it is very difficult for municipalities to work with a preliminary list of this quality. BE IT RESOLVED THAT the Council of the Township of Alfred and Plantagenet petition the Minister of Municipal Affairs to examine this problem which affects all municipalities and numerous taxpayers; AND BE IT RESOLVED THAT the Council of the Township of Alfred and Plantagenet suggests the possibility of proceeding with an enumeration in every municipal election year by MPAC in order to improve the accuracy of the preliminary list. In the event of this first option being too costly, the government could establish an efficient mechanism in the preparation of the preliminary list of electors in order to avoid frustration from taxpayers and municipalities and the waste of human and financial resources. AND BE IT RESOLVED THAT this resolution be circulated to all Ontario municipalities through AMO (Association of Municipalities of Ontario) and AFMO (Association francaise des municipalites de ('Ontario) to seek their support with respect to these concerns. (Motion for Direction) Summary of Correspondence -14- May 31, 2004 D - 16 Ontario Wildlife Coalition, requesting Council to endorse the following recommendations: 1. To request that the MNR discontinue the practice of "depopulation" or the non- selective killing of wildlife, a practice that would be strongly opposed in urban areas, particularly as it has seen over 9700 wild animals killed since 1999, with almost all (99.8 %) turning out to be healthy; 2. To ask the Ministry to adopt a "best practices" raccoon rabies programme that provides an effective, cost - efficient and humane strategy such as the Ohio model, now being used as a nationally coordinated method in the United States; 3. To urge the Ministry to bring Ontario in line with the majority of jurisdictions in North America that consider wildlife rehabilitators as a vital part of their rabies control programme and license wildlife rehabilitators to handle rabies vector species while using universally- accepted standards for the care and release of all wildlife; and 4. To indicate to the Ministry the urgent need to adopt a cooperative approach with municipalities, community organizations and wildlife rehabilitators in providing effective wildlife response based on realistic and progressive public education, not alarmist fear - mongering and the denial of help for people seeking to assist wildlife in distress. (Copy attached) (Motion for Direction) D -17 Confidential Personnel Matter. (Copy circulated under separate cover) (Motion for Direction) D -17 Confidential Personnel Matter. (Copy circulated under separate cover) (Motion for Direction)