HomeMy WebLinkAboutCOD-011-12 Clarington REPORT
CORPORATE SERVICES A►
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: May 7, 2012 Resolution#: 1 - By-law#:
Report#: COD-011-12 File#:
Subject: TENDER CL2012-9 SIDEWALK REPLACEMENT —VARIOUS LOCATIONS
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Aloia Bros, Concrete Contractors Ltd., Toronto, Ontario with a total bid in
the amount of$388,927.79 (Net of HST), being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL2012-9, be awarded
the contract for the 2012 Sidewalk Replacement - Various locations as required
by the Engineering Department; and
2. THAT funds required in the amount of$439,000.00 which includes.$388,927.79
for tendering plus contingencies, be drawn from the following accounts:
Account # Description Amount
110-32-331-83215-7401 2012 Sidewalk Replacement— $183,000.00
Various Locations
110-32-331-83375-7401 Scugog St. (Jackman Rd. To $77,000.00
Longworth Ave.) (2012)
110-32-331-83374-7401 Scugog St. ( Bons Ave. to Hockley $33,000.00
Ave.) (2012)
100-42-421-10129-7540 2012 Courtice Complex & Community $7,000.00
Centre
110-32-331-83364-7401 Green Rd. Pedestrian Link (2011) $25,000.00
Region of Durham Traffic $70,000.00
Durham Region Transit $44,000.00
Total Funds Required $439,000.00
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
Clarington REPORT
CORPORATE SERVICES DEPARTMENT
Submitted by: Reviewed by: J-1
Marie Marano, H.B.Sc., Franklin Wu,
C.M.O., Chief Administrative Officer
Director of Corporate
Services
;/M
Nancy aylor, B.A., C.A.,
Director of
Finance/Treasurer
MM\JDB\km
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: COD-011-12 PAGE 3
1.0 BACKGROUND:
1.1 Tender specifications were provided by the Engineering Department for the 2012
Sidewalk Replacement requirements.
1.2 Tenders were advertised in Daily Commercial News and electronically on the
Clarington and OPBA Websites. Subsequently, tenders were received and
tabulated as per the memo from the Engineering Department, Schedule "A".
2.0 ANALYSIS:
2.1 A total of five (5) submissions were received in response to the tender call. All
submissions were deemed compliant.
2.2 After further review and analysis of the bids by the Engineering Department and
Purchasing, it was mutually agreed that the low bidder, Aloia Bros. Concrete
Contractors Ltd., Toronto, Ontario be recommended for the contract for 2012
Sidewalk Replacement program. A copy of the recommendation memo from the
Engineering Department is appended as Attachment#1.
2.3 The low bidder has provided similar services to the Municipality of Clarington in
the past and the level of service has been acceptable.
2.4 Queries with respect to the department needs, specifications, etc. should be
referred to the Director of Engineering.
3.0 FINANCIAL:
3.1 The total project cost, including costing allocation is detailed in the memo from
Engineering Services marked Schedule "A" with the required funds being be
provided from the following accounts.
REPORT NO.: COD-011-12 PAGE 4
Account # Description Amount
110-32-331-83215-7401 2012 Sidewalk Replacement— $183,000.00
Various Locations
110-32-331-83375-7401 Scugog St. (Jackman Rd. To $77,000.00
Longworth Ave.) (2012)
110-32-331-83374-7401 Scugog St. ( Bons Ave. to Hockley $33,000.00
Ave.) (2012)
100-42-421-10129-7540 2012 Courtice Complex & Community $7,000.00
Centre
110-32-331-83364-7401 Green Rd. Pedestrian Link (2011) $25,000.00
Region of Durham Traffic $70,000.00
Durham Region Transit $44,000.00
Total Funds Required $439,000.00
4.0 CONCURRENCE:
This report has been reviewed by Tony Cannella, Director of Engineering who
concur(s) with the recommendations.
5.0 CONCLUSION:
5.1 Bid Submissions were invited from qualified contractors. A total of 5 compliant
submissions were received and evaluated by staff and in accordance with
standard procedures and policies the low compliant bid received from Aloia Bros.
Concrete Contractors Ltd., Toronto, is recommended
REPORT NO.: COD-011-12 PAGE 5
CONFORMITY WITH STRATEGIC PLAN
The recommendations contained in this report conform to the general intent of the
following priorities of the Strategic Plan:
Promoting economic development
Maintaining financial stability
Connecting Clarington
Promoting green initiatives
X Investing in infrastructure
Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Marie Marano, Director of Corporate Services
Attachments:
Attachment 1 - Recommendation Memo — Engineering Services
ATTACHMENT"1"
I eading tlae Way
MEMO
TO: Jerry Barber, Purchasing Manager
FROM: Ron Albright, Manager, Infrastructure and Capital Works
DATE: May 1, 2012
RE: Sidewalk Rehabilitation and New Construction, Various Locations
CL2012-09
Tenders for the above project were opened at the Municipal Offices on Friday, April 20, 2012 at
2:15 p.m. A summary of the bids as received from Purchasing is provided in the table below.
BIDDER TOTAL TENDER TOTAL BID
AMOUNT
(including HST) (including net HST)
Aloia Bros. Concrete Contractors Ltd. $ 431,887.19 $ 388,927.79
Etobicoke, ON
Barra Con Construction Ltd $ 446,909.35 $ 402,455.71
Mt Albert, ON
Miwel Construction Limited $ 453,562.55 $ 408,447.13
Richmond Hill, ON
Bennington Construction Ltd. $ 466,767.86 $ 420,338.91
Stouffville, ON
002274084 Ontario Ltd. o/a GMP Contracting $ 555,200.08 $ 499,974.86
Toronto, ON
The scope of the project deals with replacing sections of deficient sidewalk at various locations
within the Municipality as well as constructing new sidewalk at various locations. Two sections
of new sidewalk on Scugog St will be funded by development charges. The work also includes
improvements to three intersections, as requested by the Region of Durham Traffic department
and construction of concrete sidewalk at various bus stops, as requested by Durham Region
Transit.
A detailed breakdown of Clarington's and the Region of Durham's funding is provided on the
attached Cost Apportionment.
The total project costs based on Aloia Bros.'s low bid are shown in the table below. Due to past
experiences on similar projects, a contingency amount of approximately 10% is carried forward.
ATTACHMENT"I"
Sidewalk Rehabilitation and
New Construction, Various Locations,
CL20-12-09 3 May 1, 2012
It should be noted that the contract preparation, tendering and contract administration for this
project will all be completed with Municipal Staff.
Project Breakdown
Total Project Value $439,000.00
Budget Amount
Sidewalk Replacement $200,000.00
110-32-331-83215-7401
Scugog St (Jackman Rd to Longworth Ave) $80,000.00
110-32-331-83375-7401
Scugog St (Bons Ave to Hockley Ave) $45,000.00
110-32-331-83374-7401
Courtice Community Complex $7,000.00
100-42-421-10129-7540
Green Rd Pedestrian Link $25,000.00
110-32-331-83364-7401 (2011)
Region of Durham Traffic $70,000.00
Durham Region Transit $44,000.00
Total Budget Amount $471,000.00
Estimated Unexpended Budget $32,000.00
Additional Funding Required $0
This total project cost is lower than the capital budget allocation for the various accounts
approved by Council. Region of Durham Traffic and Durham Region Transit have confirmed that
they have adequate budget and wish to move forward with award of the contract.
The Engineering Services Department recommend that Purchasing move forward with awarding
Contract CL2012-09 to Aloia Bros, Concrete Contractors Ltd. in the amount of$382,201.05
(exclusive of H.S.T.) which amounts to $388,927.79 including our net HST commitment, Should
you have any further questions, please feel free to contact the undersigned.
ATTACHMENT
Sidewalk Rehabilitation and
New Constrriction, Various Locations,
CI_2012-09 3 May 1; 2012
Regards, ,
Ron Albright, P. Eng.
Manager, Infrastructure and Capital Works
RA/ra
Attachment
Cc: Nancy Taylor, Director of Finance
A.S. Cannella, Director of Engineering Services
ATTACHMENT"1"
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