HomeMy WebLinkAbout2022-10-07Clarftwn
Electronic Council Communications Information
Package
Date: October 7, 2022
Time: 12:00 PM
Location: ECCIP is an information package and not a meeting.
Description: An ECCIP is an electronic package containing correspondence received by Staff for
Council's information. This is not a meeting of Council or Committee.
Alternate Format: If this information is required in an alternate format, please contact the
Accessibility Coordinator, at 905-623-3379 ext. 2131.
Members of Council: In accordance with the Procedural By-law, please advise the Municipal Clerk
at clerks@clarington.net, if you would like to include one of these items on the next regular agenda
of the appropriate Standing Committee, along with the proposed resolution for disposition of the
matter. Items will be added to the agenda if the Municipal Clerk is advised by Wednesday at noon
the week prior to the appropriate meeting, otherwise the item will be included on the agenda for the
next regularly scheduled meeting of the applicable Committee.
Members of the Public: can speak to an ECCIP item as a delegation. If you would like to be a
delegation at a meeting, please visit the Clarington website.
Electronic Council Communications Information Package (ECCIP)
October 7, 2022
Pages
1. Region of Durham Correspondence
1.1. Notice of Study Completion - Municipal Class Environmental Assessment 3
Addendum Liberty Street North Zone 1 Reservoir and Zone 2 Pumping
Station - October 3, 2022
1.2. Road Resurfacing Pilot Project - Regional Road 18, Newtonville - 5
October 6, 2022
1.3. Minutes from the Energy from Waste - Waste Management Advisory 16
Committee dated September 27, 2022
2. Durham Municipalities Correspondence
3. Other Municipalities Correspondence
4. Provincial / Federal Government and their Agency Correspondence
4.1. Kawartha Region Conservation Authority - Transition Plan: Progress 21
Report 2 - September 30, 2022
5. Miscellaneous Correspondence
5.1. Minutes of the Bowmanville Business Improvement Area dated June 14, 26
2022 and September 13, 2022
5.2. Minutes of the Orono Business Improvement Area dated September 29, 32
2022
Page 2
Municipal Class Environmental Assessment Addendum Liberty
Street North Zone 1 Reservoir and Zone 2 Pumping Station
- Notice of Study Completion
Works Department Public Notice
In 1993, the Regional Municipality of Durham (the Region) completed a Schedule "C" Class
Environmental Assessment (EA) Study for the establishment of a Zone 1 Reservoir for the municipal
water supply system in the Town of Bowmanville in the Municipality of Clarington. The EA identified
and recommended a new inground reservoir located at 3375 Liberty Street North.
The Municipal Class Environmental Assessment (MCEA) process requires the preparation of an
Addendum to an Environmental Study Report (ESR) should any significant modifications be proposed
to a project or should changes occur in the environmental setting. The MCEA process also requires
the preparation of an Addendum to the ESR should the period of time between the filing of the Notice
of Completion of ESR into the public record and the proposed commencement of construction exceed
ten (10) years.
To comply with the MCEA process requirements,
the Region initiated a Class EA Addendum to the
1993 ESR in 2021 to confirm the Zone 1 Reservoir
design criteria and re-evaluate the potential
impacts of this project on the environment. Also
included in the EA Addendum study was a Zone 2
pumping station and consideration of a site
relocation to an adjacent property, 3403 Liberty
Street North. The purpose of this relocation would
be to optimize continuity of land frontage.
The recommendations from this Class EA
Addendum are to proceed with the construction of
a new Zone 1 Reservoir and Zone 2 Pumping
Station located at 3403 Liberty Street North.
The study process and recommendations are
documented within the Class EA Addendum
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Report. A copy of this report is available for your review on the Region's website:
durham.ca/LibertyStreetReservoir from October 3 to November 7, 2022.
The Regional Municipality of Durham Works Department
605 Rossland Rd. E., Whitby Ont. L1 N 6A3
Telephone: 905-668-7711 or 1-800-372-1102
durham.ca/LibertyStreetReservoir
Page 3
Public Notice
Notice of Study Completion
Interested persons may provide written comments to our project team by November 7, 2022. All
comments and concerns should be sent directly to either one of the following contacts:
Tyler Wilson P.Eng., PMP
The Regional Municipality of Durham
Project Manager
905-668-7711, ext. 3117
Tyler.Wilson(o)_durham.ca
Dania Chehab, P.Eng., ENV SP
R.V. Anderson Associates Limited
Project Manager
416-497-8600, ext. 1456
dchehab(a_rvanderson.com
In addition, a Section 16 Order Request may be made to the Ministry of the Environment,
Conservation and Parks for an order requiring a higher level of study (that is, requiring an
individual/comprehensive EA approval before being able to proceed), or that conditions be imposed
(that is, requires further studies), only on the grounds that the requested order may prevent, mitigate,
or remedy adverse impacts on constitutionally protected inherent and treaty rights of a First Nation or
Indigenous community.
Requests on other grounds will not be considered. Requests should include the requester's contact
information and full name.
Requests should specify what kind of order is being requested (request for additional conditions or a
request for an additional/comprehensive E.A.) on the grounds specified previously, and any
information in support of the statements in the request.
The request should be sent in writing or by email to both of the following contacts:
Minister of the Environment Conservation and Parks Director, Environmental Assessment Branch
77 Bay Street, 5th Floor 135 St. Clair Avenue West, 1 st Floor
Toronto ON, M7A 2J3 Toronto ON, M4V 1 P5
minister.mecp(cr_ontario.ca EABDirector(a)-ontario.ca
Requests should be also sent to the Region by mail or by email.
All personal information included in your request, such as name, address, telephone number, and
property location, is collected under the authority of section 30 of the Environmental Assessment Act
and is collected and maintained for the purpose of creating a record that is available to the general
public. As this information is collected for the purpose of a public record, the protection of personal
information provided in the Freedom of Information and Protection of Privacy Act does not apply
(s.37/s.14). Personal information you submit may become part of a public record that is available to
the general public unless you request that your personal information remain confidential.
This Notice issued October 3, 2022.
If you require this information in an accessible format, please contact 1-800-372-1102 ext. 3426.
91 www.facebook.com/RegionOfDurham www.twitter.com/RegionOfDurham
The Regional Municipality of Durham Works Department
605 Rossland Rd. E., Whitby Ont. L1 N 6A3
Telephone: 905-668-7711 or 1-800-372-1102
durham.ca/LibertyStreetReservoir
Sent via email (clerks clarington.net)
October 6, 2022
•
Mayor Foster and Members of Clarington Council
c/o June Gallagher, Municipal Clerk
The Regional Clerk's Department
Municipality of Municipality of Clarington
Durham 40 Temperance Street
Works Department Bowmanville, Ontario L1 C 3A6
605 Rossland Rd. E.
Attention: Mayor Foster and Members of Clarington Council
Level 5
PO Box 623
Re: Road Resurfacing Pilot Project
Whitby, ON L1 N 6A3
Canada
Regional Road 18 — Newtonville, Municipality of Clarington
905-668-7711
1-800-372-1102
In response to the Clarington Council Resolution on September 21, 2022,
Fax: 905-668-2051
the Region of Durham (Region) would like to advise the Municipality of
durham.ca
Clarington (Clarington) of the steps the Region has taken to investigate and
verify the road base material placed on Regional Road 18 based on a
resident's complaint made to the Ministry of the Environment, Conservation
and Parks (MECP). A project status update was also provided to Regional
Council (Attachment #1) on September 27, 2022.
The Region's Newtonville Road (RR18) Pilot Project is exploring the use of
recycled materials in road reconstruction projects to reuse about 400
tonnes of recycled glass in the granular base, and approximately six tonnes
of recycled plastics and 4.5 tonnes of polyethylene terephthalate (PET)
fibres made from recycled plastics in the asphalt.
The following provides responses to the questions asked by Clarington
Council:
What are the steps being taken to investigate/verify the contents of
the pictures and the information sent by the resident?
A third -party geo-environmental engineering consultant has been retained
to take samples from the road base for testing to determine material
composition and their chemical characteristics. The samples were taken
along the entire project segment, including the location (south end of the
project limit) where the resident has reported to have seen and picked up
the material shown in his pictures. Based on the independent test results
If you require this information in an accessible format, please contact 1-800-372-1102 ext. 3560 or 3540.
Page 5
Mayor Foster and Members of Clarington Council
Road Resurfacing Pilot, Project RR18 - Newtonville
October 6, 2022
Page 2 of 3
and field observations, the consultant will provide a report summarizing their findings. The
Region will review the findings to ensure that the material that was placed is consistent
with processed recycled material that was intended for use in the project.
Will the Region provide a full accounting of the tonnage and materials composition
by waste category as well as the sources of all waste materials used in the pilot?
The third -party consultant report will describe the material based on the samples taken and
the tonnage used. The source of the recycled glass for the project was from municipal blue
box programs, that was further processed by crushing and screening to produce the final
product used in the road base.
NexCycle, the company which processes "blue box glass" to "recycled glass" material for
reuse has provided information on the material processed for use in the pilot Regional
Road 18 project. It has been confirmed that the "non -glass" material is less than three per
cent for the "recycled glass" used for the pilot project. (Attachment #2)
Some photos of the road base material from along the Regional Road 18 pilot project site
are included in Attachment #3.
What are the materials and quantities used in the pilot project as submitted to the
MECP?
There was no formal submission of materials and quantities to the MECP. Upon funding
approval for the pilot project, Regional staff shared the status of the Region's proposed
pilot project, noting that recycled crushed glass would be added to the road base and
plastics would be added at the asphalt batching plant prior to placement. In addition, there
were updates provided at Durham/MECP liaison meetings. MECP acknowledged the
Region's plans and clarified there was no formal Ministry approval process for the Region's
planned activity, and that the Region's proposal was not subject of a technical review by
the Ministry.
What are the potential adverse impacts of the use of the waste materials depicted in
the pictures and what potential remedies exist to address the potential adverse
impacts?
The third -party consultant report will describe the material and chemical characteristics of
the road base that has been constructed with granular material combined with recycled
glass from municipal blue box programs. The consultant has sent samples of the material
for laboratory testing to confirm that the material does not have the potential to create
adverse impacts to the environment. If potential adverse impacts are identified by the
sampling, the consultant will make recommendations about potential remedies.
Page 6
Mayor Foster and Members of Clarington Council
Road Resurfacing Pilot, Project RR18 - Newtonville
October 6, 2022
Page 3 of 3
It should be recognized that should this pilot be successful, in the future, the Region will
have the potential to incorporate and reuse an estimated 300 tonnes of mixed plastic, 240
tonnes of PET plastic and all recycled glass processed at the Region's Material Recovery
Facility, through the Region's annual road program. This would reduce the amount of
recycling materials stored in regional facilities and decrease the amount of virgin material
that is mined and trucked for road construction, such as aggregate materials. The use of
plastics also has the potential to significantly increase the strength, durability, and the
overall Iifecycle of the pavement structure in our road network.
If the materials described by the resident are found to be part of the road, will the
road construction section and materials be removed immediately?
The next steps on this project will be guided by the third -party consultant report.
Should there be a need for additional information or questions on this pilot project, please
feel free to contact me directly at iohn.presta(a�durham.ca.
Sincerely,
John Presta, P.Eng., MPA
Commissioner of Works
Attachment #1: Memo to Regional Chair Henry and Members of Regional Council dated
September 27, 2022 regarding `Update on Regional Road 18 Pilot Project
in the Municipality of Clarington'
Attachment #2: NexCycle documentation on processed recycled glass used for Durham
Region Road Project
Attachment #3: Photos of road construction on Regional Road 18 using recycled glass
material
C. E. Baxter-Trahair, Chief Administrative Officer, Region of Durham
N. Taylor, Commissioner, Finance, Region of Durham
D. Beaton, Commissioner, Corporate Services, Region of Durham
G. Anello, Director, Waste Management Services, Region of Durham
R. Jagannathan, Director, Transportation and Field Services, Region of Durham
Page 7
Attachment #1
wDDD7)
DURHAM
REGION
The Regional
Municipality of
Durham
Works Department
Memorandum
Date: September 27, 2022
To: Regional Chair Henry and Members of Regional Council
From: John Presta, P. Eng., MPA., Commissioner, Works
Copy: Elaine Baxter-Trahair, Chief Administrative Officer
Nancy Taylor, BBA, CPA, CA, Commissioner, Finance
Don Beaton, BCom, MPA, Commissioner of
Corporate Services
Arend Wakeford, Senior Solicitor, Legal Services
Ramesh Jagannathan, P. Eng., Director, Transportation,
and Field Services
Brad Dobson, P. Eng., Acting Director, Environmental
Services
Subject: Update on Regional Road 18 Pilot Project in the
Municipality of Clarington
Further to the press release regarding the innovative pilot road
resurfacing project on Regional Road 18 in the Municipality of
Clarington, the following provides an update on the project:
1. The Regional Municipality of Durham (Region) continues to
support the use of recycled glass product in the granular road
base and plastics in the surface asphalt as a best practice to
promote sustainable infrastructure.
2. There is one supplier of recycled glass product in the Province
of Ontario, known as Nexcycle. They take blue bin recycled
glass from municipal programs and process it into a product
they refer to as "Glass Cullet." This product is expected to
contain some material from the blue bin which is not pure
glass.
3. Following placement of granular material incorporating the
recycled glass product in the pilot project lane, the Region was
contacted by the Ministry of the Environment Conservation and
Parks (MECP) regarding a complaint by a resident with
If you require this information in an accessible fsrt,8please contact 1-800-372-1102 ext. 3560.
Attachment #1
Regional Chair Henry and Members of Regional Council
Update on Regional Road 18 Pilot Project in the Municipality of Clarington
September 27, 2022
Page 2 of 3
concerns that other (deleterious) material appeared to have
been incorporated into the granular material, potentially
including used batteries, organic matter (e.g., bones associated
with food waste), and/or medical waste (i.e., a syringe).
4. Regional staff instructed the project contractor Duffin Construction to not
pave the resurfacing area on Regional Road 18 to allow the Region to verify
the material placed on the project site.
5. The project site was walked several times by Regional staff to inspect the
road base material placed at the project location.
6. The Region has retained Malroz Engineering Inc. as a third -party consultant
to verify the road base material on Regional Road 18.
7. Malroz in coordination with the Region's staff for traffic management is
conducting field sampling on Monday, September 26 and Tuesday,
September 27 on the project site. The field work includes visually screening
the road base material in the pilot test lane to determine the nature and
approximate extent of deleterious material. The screening is to be of an
environmental nature and will qualitatively approximate the nature and
volume of deleterious material, including a screen for odour, liquid residue,
and vapours.
8. The material samples will be evaluated for leachate generation potential and
quality to determine whether it would meet the definition of hazardous waste.
9. Malroz will prepare a report to summarize the results of the field work,
sample testing and analysis within a 2-3-week period.
10. The proposed schedule is dependent on third party availability (i.e., traffic
control, laboratory analyses) and may be delayed by adverse weather (i.e.,
heavy rain, lightning).
Once a report is completed for distribution, the report will be submitted to the MECP,
Regional Council and the Municipality of Clarington. Regional staff will take the
appropriate next steps in consultation with MECP and the Region's consultant. The next
steps may include removal of unsuitable road base material and/or surface asphalt
paving.
Page 9
Attachment #1
Regional Chair Henry and Members of Regional Council
Update on Regional Road 18 Pilot Project in the Municipality of Clarington
September 27, 2022
Page 3 of 3
Should there be any additional questions or information required on this project, you
may contact myself at or 905 668-7711 extension 3520.
End of Memo
Page 10
Attachment #2
Incoming Product:
The glass processed for the Durham Road Project was sourced from blue box glass that is separated from
single stream recyclables in Ontario.
Under this process, consumers place glass to be recycled into their blue box along with plastics, paper,
aluminum and other recycled products. Not all consumers clean out their packages and as a result, organic
materials such as food (rib and chicken bones) are introduced into the recycling stream. In addition, since
the reduction in non -recyclable waste collection, consumers are incentivized to throw out as much into
their blue box collection system and push the envelope by contaminating the recycling stream by putting
in building products and other matter into the blue box stream. This trend worsened during COVID with
many people working from home.
Blue boxes collected by municipalities are sent to municipal recycling facilities where they are separated
into different commodities. The separation by municipalities has improved significantly with investment
but remain imperfect such that glass that is received by NexCycle include significant levels of non -glass
residual such as paper, plastics, metal and organics as some materials are difficult to separate from glass
The data for the glass received from Durham itself showed a non -glass residual ("NGR") level of 36% in
one load sent over the last two weeks:
DATE
%-3/8
%+3/8
%N G R
29-Sep
9.1 %
58.3%
32.7%
27-Sep
10.1 %
60.6%
29.4%
23-Sep
4.0%
60.0%
36.0%
21-Sep
11.6%
66.3%
22.1 %
19-Sep
18.6%
60.0%
21.4%
Processing by NexCycle of Glass for the Durham Project:
NexCycle uses various separation processes to:
• Screen finer materials that can have residual paper that is not counted in the NGR numbers as it is
difficult to measure. The material is screened off as its size fraction can retain organics and cause
some odor when wet;
• Use organic separation like dryers, baghouse suction, vacuums and optical sortation to remove NGR;
and
• Allow larger fraction glass and ceramic to be the predominate output.
11Page
Page 11
Attachment #2
Analysis of Material Supplied:
Our analysis of the material supplied revealed the following by weight:
• Glass (including ceramic, stone and porcelain) was a minimum of 97.4%; and
• Other non glass residual was a maximum of 2.6%.
The non -glass residual which is mainly plastics is skewed in our testing as light weight material rises to the
top of a pile and our testing did not dig into the center of the pile where the amount is less. It is likely
organics are closer to 1% of the total pile.
Once mixed with soil and rock the amount of organic material was further diluted in the Durham Road
project.
2 1 P a g e
Page 12
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If this information is required in an accessible format, please contact 1-800-372-1102 ext. 2097.
The Regional Municipality of Durham
Minutes
Energy From Waste — Waste Management Advisory Committee
Tuesday, September 27, 2022
A meeting of the Energy From Waste — Waste Management Advisory Committee was
held on Tuesday, September 27, 2022 in the Lower Level Boardroom (LL-C), Regional
Headquarters, 605 Rossland Road East, Whitby, at 7:00 PM. Electronic participation
was permitted for this meeting.
1. Roll Call
Present: W. Basztyk, Brock
S. Elhajjeh, Clarington
R. Fleming, Pickering
G. Gordon, Whitby, Chair
P. Haylock, Clarington, Vice -Chair
*members of the Committee participated electronically
Absent: K. Meydam, Clarington
G. Rocoski, Oshawa
J. Vinson, Clarington
Non -Voting Members
Present: A. Burke, Senior Planner, Special Projects, Municipality of Clarington
D. San Juan, Environmental Health Specialist, Health Department,
Durham Region
Staff
Present: G. Anello, Director of Waste Management Services
A. Evans, Manager of Waste Services
R. Inacio, Systems Support Specialist — Information Technology
J. Presta, Commissioner of Works
S. Ciani, Committee Clerk, Corporate Services — Legislative Services
2. Declarations of Interest
There were no declarations of interest.
3. Adoption of Minutes
Page 16
Energy from Waste — Waste Management Advisory Committee Minutes
September 27, 2022 Page 2 of 5
Moved by S. Elhajjeh, Seconded by W. Basztyk,
That the minutes of the EFW-WMAC meeting held on Tuesday, May
24, 2022, be adopted.
CARRIED
4. Announcements
G. Gordon announced that the Great Lakes Water Quality Agreement
(GLWQA) between Canada and the United States celebrated 50 years this
year.
5. Presentations
There were no presentations.
6. Delegations
There were no delegations.
7. Correspondence
There were no correspondence items.
8. Administrative Matters
A) EFW-WMAC Work Plan — Next Steps
Discussion ensued regarding next steps for the EFW-WMAC Work Plan
including continuing to research vendors and technologies for the recycling of
polystyrene materials; outreach activities in the community that were delayed
due to COVID; and scheduling visits to the Durham York Energy Centre
(DYEC) and the Material Recovery Facility (MRF).
B) Update by Gioseph Anello, Director, Waste Management Services, The
Regional Municipality of Durham, regarding the membership application
process for the next term of the EFW-WMAC
S. Ciani advised that the new advisory committee recruitment process is now
underway for the next term of Council. She advised that the application form
can be found at durham.ca/committees and that the applications are due by
October 27, 2022. The applications can be emailed to
appointments@durham.ca. She also advised that this process only pertains to
the EFW-WMAC members appointed by Regional Council. Committee
members representing the Municipality of Clarington will apply to the
Municipality of Clarington directly.
C) Update by Greg Gordon, EFW-WMAC Chair, regarding the finalization and
presentation of the EFW-WMAC 2022 Annual Report for presentation to
Page 17
Energy from Waste — Waste Management Advisory Committee Minutes
September 27, 2022 Page 3 of 5
Durham Region's Works Committee and the Municipality of Clarington's
Council in January 2023
G. Gordon advised that the EFW-WMAC Annual Report will be presented to
the Works Committee and to Clarington Council in January 2023. He inquired
whether there were any comments or suggestions from the committee.
G. Gordon stated that the anaerobic digestor and pre-sort facility has been
delayed until a future date.
9. Other Business
A) Update by Gioseph Anello, Director, Waste Management Services, the
Regional Municipality of Durham, regarding Durham Region's Organics
Manaaement Proiect
G. Anello provided an update regarding Durham Region's Organics
Management Project.
G. Anello advised that the project was put out for tender, and that staff
received three proponents: one dropped out, while two were deemed viable
and evaluated. He advised that due to the financial estimates being much
higher than originally estimated the project is being postponed.
G. Anello advised that staff will be looking for an interim solution but there are
current contracts in place until 2024. He advised that staff will be reporting
next Spring on what is proposed for organics management.
G. Anello responded to questions regarding what the interim solution might be
regarding organics management.
B) Update by Gioseph Anello, Director, Waste Management Services, the
Regional Municipality of Durham, regarding Extended Producer Responsibility
G. Anello provided an update regarding Extended Producer Responsibility
(EPR).
G. Anello advised that there will be some stranded regional assets as
recycling pick-up for business areas is not included in the new recycling
program, and that staff will need to investigate other available options. He
also advised that staff have looked at the possibility of leasing the Region's
Material Recovery Facility (MRF) and that the procurement process for that is
in its final stages to see whether there is interest in leasing out the MRF.
G. Anello responded to questions regarding the status of the green bin
program.
Page 18
Energy from Waste — Waste Management Advisory Committee Minutes
September 27, 2022 Page 4 of 5
C) Update by Gioseph Anello, Director, Waste Management Services, the
Regional Municipality of Durham, regarding the Durham York Energy Centre
G. Anello provided an update regarding the Durham York Energy Centre
(DYEC).
G. Anello advised that the preliminary results of the Spring source stack test
have been received and that they are well within compliance. He advised that
an information report is being prepared for inclusion on a future Council
Information Package (CIP). He also advised that the next source stack test
will occur in November, and that there will be a minor shut down in the Fall
going into the source stack test.
G. Anello advised that the current challenge is managing the additional waste
received above the approved 140,000 tonnes and that staff are in discussions
with the Ministry of the Environment, Conservation and Parks regarding what
the Region's options are to manage the additional waste.
G. Anello responded to questions regarding the maximum capacity at the
DYEC and how the additional waste is being managed.
D) Closing comments by Greg Gordon, EFW-WMAC Chair, on the EFW-WMAC's
end of term
G. Gordon provided closing comments on the EFW-WMAC's end of term.
E) Newtonville Road Rehabilitation Pilot Project
In response to a question from the Committee regarding a recent concern
brought forward by a Clarington resident with respect to the Newtonville Road
Rehabilitation Pilot Project, G. Anello provided an overview of the pilot and
what the next steps are with respect to the concerns that have been brought
forward.
G. Anello advised that Newtonville Road (Regional Road 18) in the
Municipality of Clarington was identified for an innovative project that uses
recycled materials to reconstruct part of the road. He advised that the paving
work on the project was paused after the concern was raised by a local
resident.
G. Anello also advised that the Region of Durham has retained a third -party
environmental engineering consultant, Malroz Engineering Inc., to take
samples of the recycled materials used in the road base for the Newtonville
Road Rehabilitation Pilot Project, to ensure they meet the Region's
expectations as blue box materials. He advised that the preliminary results of
the recycled materials used were the materials that were to be expected, and
that Works staff are confirming that it's a very stable base for the road.
Page 19
Energy from Waste — Waste Management Advisory Committee Minutes
September 27, 2022 Page 5 of 5
J. Presta advised that the consultants report will be completed within 2-3
weeks and once complete it will be submitted to the Ministry of the
Environment, Conservation, and Parks, the Municipality of Clarington, and
Regional Council. He advised that next steps will be dependent on the report,
but if the material requires removal staff will remove those materials, and if it
the materials are deemed suitable, staff will recommend that the road be
paved to ensure the road base is not left uncovered prior to the winter
months.
10. Next Meeting
The next regularly scheduled meeting of the Energy From Waste — Waste
Management Advisory Committee will be determined once appointments are
made by Regional and Clarington Councils.
11. Adjournment
Moved by R. Fleming, Seconded by S. Elhajjeh,
That the meeting be adjourned.
CARRIED
The meeting adjourned at 7:42 PM.
G. Gordon, Chair, Energy from Waste — Waste
Management Advisory Committee
S. Ciani, Committee Clerk
Page 20
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KAWA RT H A
CONSERVATION
Discover • Protect • Restore
Page 21
Transition Plan: Progress Update
Introduction
The Conservation Authorities Act requires Conservation Authorities to prepare Transition Plans
outlining steps and timelines for the preparation of an Inventory of Program and Services and for the
development and execution of funding agreements between Kawartha Conservation and participating
municipalities.
Funding agreements are to be struck for programs and services that are not deemed to be provincially
mandatory core services outlined in the Conservation Authorities Act and associated regulations as
outlined in Regulation 687/21 "Transition Plans and Agreements for Programs and Services"
established under Section 21.1.2 of the Act.
A transition plan outlining steps to be taken to enter into agreements with participating municipalities
that share geography with our watershed jurisdiction and an inventory of programs and services were
completed. The City of Kawartha Lakes, Region of Durham (with representatives from its lower tier
municipalities: Township of Brock, Municipality of Clarington, Township of Scugog), Municipality of
Trent Lakes, and the Township of Cavan Monaghan are participating municipalities. Specified
Municipalities are also being consulted during this transition period to keep abreast of the changes to
the Conservation Authorities Act and transition, as recently released regulations identify the source
protection program and service level agreements may exist with one or more of these municipalities.
This report is produced for the Ministry of the Environment, Conservation and Parks as per O. Reg.
687/21.
Timelines and Deliverables
Inventory of Interim Reporting Transition Final
Transition Plan Programs & MOU/ Agreements Report
Dec 31, 2021 Services (6 quarterly Jan 1, 2024
Feb 28, 2022 intervals) Jan 31, 2024
Transition Plan
This Transition Plan was required to be completed by December 31, 2021, and distributed to member
municipalities, the Ministry of the Environment, Conservation and Parks (MECP) and made publicly
available. This was approved on November 251", 2021 and distributed per regulatory requirements by
December 101", 2021 (see Transition Plan).
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Inventory of Programs and Services
An inventory of program and services was to be prepared and circulated to participating municipalities
by February 28, 2022. This was approved by the board on February 24, 2022, and distributed per
regulatory requirements by February 28t", 2022 (see Inventory of Programs and Services).
The inventory of programs and services will be classified as: mandatory, performed on behalf of a
municipality, or determined for consideration of funding to municipalities. These categories are further
identified in Section 21 of the Conservation Authorities Act.
The inventory included an estimate of the annual cost of the service, sources of funding and the
percentage attributed to each funding source, and may be refined as agreements are worked on, until
January 1, 2024. Refinements are to be brought forward through the progress reports to the MECP.
Municipal Agreements
Agreements will be required to be in place by January 1, 2024, with participating municipalities for
non -mandatory programs and services where municipal funds are required. An option to extend this
timeline from the Ministry can be applied for no later than October 1, 2023, with supplied rationale.
Interim and Final Reporting
Interim reporting will be required to be submitted to the MECP on a quarterly basis starting July 1,
2022, outlining progress on the development of municipal agreements and any changes in the
inventory of programs and services. Future progress reports are required by October 1, 2022, January
1, 2023, April 1, 2023, July 1, 2023, and October 1, 2023.
A final report is due to the MECP January 31, 2024, confirming that agreements are in place, and
forwarding the final inventory of programs and services.
Progress Reports
Progress Report #1
Per subsection 7 (3) of the
Jul 1, 2022
regulation
Progress Report #2
Per subsection 7 (3) of the
Oct 1, 2022
regulation
Progress Report #3
Per subsection 7 (3) of the
Jan 1, 2023
regulation
Progress Report #4
Per subsection 7 (3) of the
Apr 1, 2023
regulation
Progress Report #5
Per subsection 7 (3) of the
Jul 1, 2023
regulation
Progress Report #6
Per subsection 7 (3) of the
Oct 1, 2023
regulation
Final Report
Per subsection 9 of the regulation
Jan 31, 2024
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Progress Update
The following outlines the progress on the development of cost apportioning agreements with partner
municipalities, in accordance with the legislative requirements outlined in O. Reg. 687/21 (Transition
Plans and Agreements for programs and Services under Section 21.1.2 of the Act), specifically S.7.(3).
Section 21.1.2 in the regulation is specific to the "Other programs and services" offered by a
Conservation Authority.
Summary of any comments or other feedback on the inventory submitted by a
municipality:
The Region of Durham has provided specific feedback on the inventory. Meetings with other
participating municipalities have discussed the inventory and clarifications around programs and
services offered and categorization of programs.
Clarification has occurred particularly where Category 1 programs are fully supported by individual
participating municipalities with variable expenses year over year, which are traditionally captured as
special project for a municipality (e.g., flood plain mapping) — our inventory currently captures special
projects as Category 1 programs with a special note in the description and detail provided in the
Program Service Area Provision noting that the mandatory program operates as a special project.
The specificity of mandatory programs provided in the Conservation Authorities Act, and the detail
required in the inventory to account for this specificity has resulted in some confusion over programs
which are generally seen to be one program area traditionally.
Additional follow up will occur during the transition period, and where required, the inventory will be
updated.
Changes made to the inventory to address municipal comments:
There have been no changes made to the inventory at this time. Upon further discussion with
municipalities, any changes made to the inventory will be reflected on future progress reports.
At this time, an understanding of differences between neighbouring Conservation Authority
inventories is being conducted by some municipalities as a first step to better understanding the
programs and services offered, which vary in their scope and detail based on the factors influencing
the resourcing of programs/services, funding sources and physical opportunities/constraints
surrounding the programs and services. In some cases, these programs differ from where other
inventories are categorized. No changes to the inventory have been requested at this time.
Update on progress towards negotiating cost apportioning agreements with your
participating municipalities:
We are in the early stages of discussions around cost apportioning agreements and focused efforts to
consult on the inventory of programs and services with municipalities.
Staff have had initial meetings with the Municipality of Trent Lakes (June 91"), Municipality of
Clarington (June 271"), Township of Brock (June 291"), City of Kawartha Lakes (July 181") and Region of
Durham (July 21"), to discuss the inventory and initiate discussions regarding cost apportioning
agreements and next steps.
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Conceptually, there is general agreement that the programs and services that a participating
municipality may benefit from be captured in a general agreement with more specific agreements
flowing from it. Major content of these agreements would need to be agreed upon by July 2023 to
enable the development of a conservation authority budget in 2024 that conforms to the Conservation
Authorities Act.
Meetings have also been held with the Municipality of Highlands East and Township of Minden Hills
(September 23rd), who are specified municipalities serviced through our Drinking Water Source
Protection area. The source protection program is a mandatory program as outlined in the
Conservation Authorities Act and complementary regulations. No cost apportioning agreements will be
required with specified municipalities.
The transition plan will be updated based on the outcome of these meetings and updates provided at
future meetings of the Board.
Outline of any difficulties experienced that might impact the ability to conclude cost
apportioning agreements by transition date:
Optimal timelines to enter into cost apportioning agreements have been discussed in meeting with
participating municipalities. Early indications suggest that the timelines are ambitious, and in most
cases apportioning agreements may be struck by the transition date of January 1, 2024. The Region of
Durham has indicated that the timelines may not be feasible to allow for the process of establishing
agreements to be developed, agreed upon and endorsed; an extension may be required.
We also note that our resources have been focused on achieving other transitional deliverables
required by the Conservation Authorities Act as well as deployment of internal resources to delivering
mandatory program and service areas for which there has been a labour shortfall. This has directly
impacted the development of cost apportioning agreements.
Page 25
Historic Downtown Bowmanville Business Centre (BIA)
Board of Management Meeting Minutes
Tuesday June 14, 2022; 6:30pm
Virtual Meeting due to COVID-19 pandemic
In Attendance: Edgar Lucas, Chair
Laura Holmes, Secretary
Gerri Lucas, Treasurer
Justin Barry
Cathy Holmes
Ron Hooper
Regrets: Bonnie Wrightman, CBOT representative
Erin Kemp
Delegations Present: none
1. Presentation by Delegations
The Chair recognized that no delegations were present.
2. Updates from Community Partners
None
3. Adoption of Minutes
Moved by R. Hooper, seconded by J. Barry
THAT the minutes of the meeting of April 12, 2022 & May 10, 2022 be approved as circulated.
CARRIED
4. Business Arising from Previous Minutes
(a) Update on maintenance co -share proposal
Councillor Hooper reported that the Municipality had a limited number of summer student applicants so the
proposed position was unable to be filled this year.
5. Correspondence
Correspondence was received from
i. Planning Department regarding Public Meeting Notice for Bowmanville East Secondary Plan (via email)
ii. Planning Department regarding Public Meeting Notice for Lambs Road property (via email)
iii. Planning Department regarding Public Meeting Notice for Courtice Waterfront & request for comments
(via email)
Moved by G. Lucas, seconded by C. Holmes
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Historic Downtown Bowmanville 2
Business Centre (BIA)
THAT the correspondence be received for information.
CARRIED
6. Treasurer's Resort
The Treasurer presented the following:
i. $168248 in current account
ii. 2021 audit is nearing completion
Moved by R. Hooper, seconded by J. Barry
THAT the Treasurer's Report be adopted as presented.
CARRIED
7. Directors' Reports
(a) Council Liaison — R. Hooper:
JUNE 2022
Reported that the volunteers planted the stationary flower planters last week. Spoke with a contact from
the Region about new recycling regulations. OBIAA discussed some member surveys and new member
welcome flyers. Attended new business opening at Monster Pub (former Kings Key). The Chair asked that
the Municipality be reminded about the faulty receptacles on the light poles.
(b) Events — C. Holmes:
Reported that Sidewalk Sale is scheduled for August 19-20, 10am-5pm. There will be no road closure. Decor
will be balloons and flags.
(c) Membership Relations —J. Barry:
Reported that there is very little vacancy downtown. Would like to develop a welcome package for new
members.
(d) Streetscape — G. Lucas:
Reported that hanging baskets will be installed after Father's Day. Will contact the watering vendor to
notify on start date. The Concerts in the Park sign will be installed this week. Summer banners will installed
at beginning of July.
(e) Communications— (vacant):
No report.
(f) Website & Social Media — L. Holmes:
Reported that the new website is nearing completion and will be ready for launch soon. Aiming to launch
the new vendor application process for Applefest by July.
8. New Business
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Historic Downtown Bowmanville
Business Centre (BIA)
(a) Community Builder Award
JUNE 2022
On April 29, 2022 the Member for Durham, Lindsey E. Park, awarded the Historic Downtown Bowmanville
BIA the Member of Provincial Parliament's Community Builder Award. The BIA was recognized for long-
standing contributions to Durham and exemplary service.
(b) Sign Post Repairs
Sign at Hwy 2 south of Hwy 57 was damaged by snow pack this winter and requires new back supports and
paint on posts. Sign at Roegnik Drive requires stabilization.
The Chair will inquire about the next steps.
(c) Donations for Refugees from Ukraine
A business member has asked for assistance with donations for newly arrived refugees from Ukraine. An
email will be sent to business members about the request and connecting the business with the organization
collecting donations.
(d) Clarington Farmers Market
Councillor Hooper was approached by a member of the market. The market is currently located at the
Newcastle Arena on Sundays and is looking for a new location and was wondering if downtown Bowmanville
might have an appropriate space. Councillor Hooper is going to reach out to the market coordinator for
more information.
9. Date of Next Meeting
The next meeting of the Board of Management is scheduled to be held on Tuesday September 13, 2022
commencing at 6:30pm, virtually.
10. Adiournment
Moved by L. Holmes, seconded by J. Barry
THAT the meeting adjourn.
CARRIED
The meeting adjourned at 8:21pm.
Page 28
Historic Downtown Bowmanville Business Centre (BIA)
Board of Management Meeting Minutes
Tuesday September 13, 2022; 6:30pm
Virtual Meeting due to COVID-19 pandemic
In Attendance: Edgar Lucas, Chair
Laura Holmes, Secretary
Gerri Lucas, Treasurer
Justin Barry
Cathy Holmes
Ron Hooper
Bonnie Wrightman, CBOT representative
Regrets: Erin Kemp
Delegations Present: none
1. Presentation by Delegations
The Chair recognized that no delegations were present.
2. Updates from Community Partners
(a) CBOT
Very low vacancies downtown and throughout the area. Grand opening for Bombshell Beauty in the former
Vanderduim Mortgage building - will be employing 9 people. COVID rapid test kits are still available. CBOT
has several events coming up including one focusing social media on Sept 30. Shop Clarington campaign
will be starting soon. There have been several reports about illegal activity in industrial areas and DRPS and
mayors office are involved. Crime Prevention Roundtable scheduled for October 7.
3. Adoption of Minutes
Moved by J. Barry, seconded by G. Lucas
THAT the minutes of the meeting of June 14, 2022 be approved as circulated.
CARRIED
4. Business Arisine from Previous Minutes
(a) Update on Sign Post Repairs
The Chair painted the sign posts at Hwy 2/57 and conducted repairs of signs at Roenigk Drive over the
summer.
(b) Update Clarington Farmers Market
Councillor Hooper has no update but will investigate further.
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Historic Downtown Bowmanville
Business Centre (BIA)
5. Correspondence
[date]
Correspondence was received from
i. Planning Department re: draft plan subdivision Kaitlin Group & notice of decision (via email)
ii. Planning Department regarding Public Meeting Notice — Aspen Springs Drive (via email)
iii. Legislative Services regarding Notice of Adoption — Zoning Bylaw 2022-037 (via email)
iv. Planning Department regarding Public Meeting Notice — Bloor/Trulls (via email)
V. Planning Department regarding Application for Zoning — Green Road (via email)
vi. Planning Department regarding Land Use — Stevens Road (via email)
Moved by R. Hooper, seconded by J. Barry
THAT the correspondence be received for information.
CARRIED
6. Treasurer's Report
The Treasurer presented the following:
i. $139890.54 in current account
Moved by L. Holmes, seconded by J. Barry
THAT the Treasurer's Report be adopted as presented.
CARRIED
7. Directors' Reports
(a) Council Liaison — R. Hooper:
Reported that there have been some incidents in the east end of downtown centered around some pubs
including late night illegal activity. Would like to recognize Cachet (formerly Leisure Lady & Monica Rose) for
43 years in business in downtown Bowmanville and send flowers to commemorate retirement. Last evening
Council held a special planning meeting. There is a planned development on Bowmanville Avenue with twin
25 story towers with lower retail component and the project is tied to the Metrolinx expansion. There is
also a 9 story condo building planned on Aspen Springs with retail below that will be adjacent to the GO lot.
There is also a proposed underground parking lot. Expansion of Bowmanville Avenue to two lanes each
direction starting from Baseline heading north and will involve redesign of the intersection at Hwy 2/57.
Has received some feedback about the newest parking spaces installed on Temperance Street near King
Street particularly related to long queuing by vehicles waiting to turn right. The Terry Fox committee has
requested to use some tents owned by the BIA for their upcoming fundraiser.
(b) Events — C. Holmes:
Reported that Applefest vendor spaces are nearly full and there are many new vendors. Planning is well
underway. Plans to distribute Applefest branded shirts to businesses. Bowmanville branded clothing sold
out at Maplefest. May not be possible to sell clothing at Applefest, as it is difficult to find staff to operate the
sales tent. Would like to install a new window wrap at BMO that will last throughout the winter months.
(c) Membership Relations —J. Barry:
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Historic Downtown Bowmanville
Business Centre (BIA)
[date]
Reported that The Nooks is opening Sept 15 in the former Cachet location. Noticed that there are pylons in
several locations downtown but no one seems to know the reason why these are there.
(d) Streetscape — G. Lucas:
Reported that some plant hanger hooks had to be repaired. Hanging planters are looking good. In future
may have to put hangers on pole instead of round hooks. The electrical contractor has inspected the
receptacles on the light poles. Many need to be reset frequently, and believes most need replaced. The
east end of town seems to be the most problematic. Concerns over spending more money on additional
mini lights for trees when the breakers keep blowing. The autumn banners will be installed soon and will
remain up until after Applefest when the legion will install Remembrance Day banners.
(e) Communications— (vacant):
No report.
(f) Website & Social Media — L. Holmes:
Reported that the new website launched in the summer. New website was displayed on screen and a virtual
tour was undertaken. Main features are an interactive business directory map and online vendor event
registration. This will require constant attention as businesses come and go. Countless volunteer hours
were spent getting the website ready for launch. The new website includes a 'contact us' page. Since
launch this gathers on average 5 messages per day. It is becoming overwhelming to answer all of the
requests for information, many of which are not actually related to the BIA. Social media accounts continue
to grow followers and much attention was received when it was announced Applefest was returning.
8. New Business
No items.
9. Date of Next Meeting
The next meeting of the Board of Management is scheduled to be held on Tuesday October 11, 2022
commencing at 6:30pm, virtually.
10. Adiournment
Moved by L. Holmes, seconded by C. Holmes
THAT the meeting adjourn.
CARRIED
The meeting adjourned at 7:55pm.
Page 31
Orono BIA Meeting Minutes
Thursday, September, 29th
Attendance: Gavin, Frank, Karen, Julie, Perry, Bonnie, Shelly, Heather
1. Orono Sign
.Approved for $6804 for Orono sign
.Colours: Ox3- Red, Yellow, Blue, Rx1 Orange, Nx1 Green
.Confirm location for it. Julie will ask the Fair Board if the would be open to
having it on the Fairgrounds
2. Capstone 2023:
.Start thinking about when we would like to apply for Capstone in 2023
.Heart Structure
Seasonal Flags
3. Political Letter:
Touch base with Sarah about bike repair station
.Decided to not post on Social Media
.Touch base on this in the New Year
.Anymore ideas can be added
.Get a counselor to support our cause
.Categorize our wants in sub -sections (ie. works, municipal CIP, etc) have
them help with wording before we have them sent to counsel
4. Pumpkin Walk:
.Brittany will help volunteer
.Get in contact with Erik from Town Hall Board
.Town Hall Board will help set up
5. Santa Claus Parade:
Make a social media post about floats
6. Pancake breakfast October 22nd:
.Volunteers for pancake breakfast
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