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Clarington Audit and Accountability Committee
Minutes
August 3rd, 2022 1:00pm
Held Virtually via Microsoft Teams
Date: August 3rd, 2022
Time: 1:00 pm
Place: Held Virtually via Microsoft Teams
Present: Mayor Foster, Councillor Hooper, Councillor Neal
Staff Present: Mary -Anne Dempster, Trevor Pinn, Catherine Carr, Justin MacLean,
Michelle Pick, Brittany Renwick
Guests: Trina Connell from BDO Canada LLP, Councillor Zwart (as an observer)
1. Call to Order
Councillor Neal called the meeting to order at 1:01 pm.
2. Land Acknowledgement Statement
Councillor Hooper recited the Land Acknowledgement statement.
3. Declaration of Interest
Councillor Hooper declared a conflict of interest on item 7.1 of Communications —
Receive for Information and 8.2 Staff Reports, Memos and New Business
Consideration as it relates to the Historic Downtown Bowmanville BIA.
4. Adoption of Minutes
Resolution #AAC-005-22
Moved by Councillor Hooper, Seconded by Mayor Foster
That the minutes from the Audit and Accountability Committee held April 7, 2022,
be approved.
Carried
Clarington Audit and Accountability
Committee - 2 -
5. Presentations/Delegations
August 3rd, 2022
Trina Connell from BDO Canada LLP presented the 2021 audit findings.
6. Reports/Correspondence related to Presentations/Delegations
None.
7. Communications — Receive for Information
Resolution #AAC-006-22
Moved by Mayor Foster, Seconded by Councillor Neal
(a) That the final letters for 7.1 Historic Downtown Bowmanville BIA be received
for information and the included representation letters be signed by Deputy
CAO/Treasurer and Accounting Services Manager/Deputy Treasurer.
Carried
Resolution #AAC-007-22
Moved by Mayor Foster, Seconded by Councillor Hooper
(b) That the final letters for 7.2 Newcastle Central District BIA be received for
information and the included representation letters be signed by Deputy
CAO/Treasurer and Accounting Services Manager/Deputy Treasurer.
Carried
Resolution #AAC-008-22
Moved by Mayor Foster, Seconded by Councillor Hooper
(c) That the final letters for 7.3 Orono Central BIA be received for information
and the included representation letters be signed by Deputy CAO/Treasurer
and Accounting Services Manager/Deputy Treasurer.
Carried
Clarington Audit and Accountability
Committee - 3 - August 3rd, 2022
8. Staff Reports, Staff Memos and New Business Consideration
(a) 8.1 Report FSD-031-22, 2021 Financial Statements
Resolution #AAC-009-22
Moved by Mayor Foster, Seconded by Councillor Hooper
1. That Report FSD-031-22 and any related delegations or
communication items, be received;
2. That the Financial Statements for the Board of Management for
Historic Downtown Bowmanville Business Improvement Area for
the year ending December 31, 2021 be approved;
3. That the Financial Statements for the Board of Management for the
Newcastle Central Business District Improvement Area for the year
ending December 31, 2021 be approved;
4. That the Financial Statements for the Board of Management for the
Orono Central Business District Improvement Area for the year
ending December 31, 2021 be approved;
5. That the Consolidated Financial Statements for the Municipality of
Clarington for the year ending December 31, 2021 be approved;
6. That the Financial Statements for the Municipality of Clarington
Trusts for the year ending December 31, 2021 be approved;
7. That Staff prepare the Annual Financial Report for the year ending
December 31, 2021 for public consumption; and
8. That all interested parties listed in Report FSD-031-21 and any
delegations be advised of Council's decision.
Carried
(b) 8.2 Report CAO-08-22, Strategy, Intergovernmental Affairs and
Transformation Division
Resolution #AAC-010-22
Moved by Mayor Foster, Seconded by Councillor Hooper
That report CAO-008-22, Strategy, Intergovernmental Affairs and
Transformation Division be received for information.
Carried
Clarington Audit and Accountability
Committee - 4 -
9. Unfinished Business
None.
10. Questions to Staff/Request for Staff Reports
None.
11. Confidential Items
None.
12. Adjournment
Resolution #AAC-011-22
Moved by Councillor Hooper, Seconded by Mayor Foster
That the meeting adjourn.
Carried
The meeting adjourned at 1:46pm.
August 3rd, 2022