HomeMy WebLinkAbout2022-08-16Newcastle Memorial Arena Manazement Board
Municipality of Clarinaton
Minutes ofMeetinm — Aumust 16, 2022
(Not vet approved by the Board)
In Attendance — Dave Bouma — Chair, Gary Oliver — (A/Chair), Bryan Wiltshire — Arena
Manager, Councillor Granville Anderson, Shea -Lea Latchford, Todd Taylor, Jim Vinson,
Sue White, Councillor Margaret Zwart
Regrets — Shane Armstrong
Meeting opened at 7:00 p.m. with the Land Acknowledgement
1. Agenda - Motion #22-018
Moved by Todd Taylor, seconded by Jim Vinson THAT: The Agenda be accepted
as proposed.
CARRIED
2. Acceptance of Minutes - Motion #22-019
Moved by Todd Taylor, seconded by Sue White THAT: The minutes of Tuesday, June 14,
2022, be approved.
CARRIED
3. Manager's Report — Safety: All employees will participate in the defibrillator training
course. They will also be required to complete a walk though of the arena to learn of the
hazards and safety protocols. They will also receive an update on working with the public
and proper working habits. The arena manager will receive his updated First Aid course as
soon as a spot become available with the Municipality. Risk Management: A new work
order was submitted to the Municipality for repairs to the south vent in the arena. This vents
the propane fumes when the Olympia is in operation. A clean-up along the hedge and fence
area was requested to ensure the Handicap signage is visible. Rivett has been scheduled to
repair the southeast fire exit panic bar and two (2) additional door closers will be replaced.
Rentals/Revenue: Ice schedule for this season has been completed with 95% of our user
groups returning. The website has been updated and posted on Facebook. Futuresign is
current and has been invoiced until October 2022. Also, the Farmer's Market has been
invoiced for August.
2.
Manager's Report (cont'd) Repairs/Maintenance: BBA was selected for arena renovation
improvements scheduled for the summer of 2023. The dressing rooms have been repainted
as well as their washrooms. The stands and the upstairs area are the only areas remaining to
be completed. Brents Plumbing was given the authorization green to precede with
improving the showers. The installation should be completed within 2 weeks unless there is
a delay in receiving the materials. Staff: The staff will be brought back to work beginning
September 61h. Bryan is currently looking for a "lead hand". Complaints: Currently
nothing to report. ORFA Updates: Bryan has completed his course and membership
obtained. Permission was given to Bryan to proceed with additional online training. Other:
Facebook and the website have been updated. A Risk Management walkthrough has been
scheduled with Sue White prior to opening for the Fall/Winter season.
4. Financial Report
Todd Taylor gave an update on the financials and reported we have invested $30,000. in a
GIC @ 2.2% for 6 months
5. Risk Management — No report currently.
6. New Business
Olympia — Motion #22-020 — Moved by Dave Bouma, seconded by Gary Oliver THAT:
We defer the decision on a new ice resurfacer until addition information has been received,
however Bryan will send the Olympia for yearly maintenance for the upcoming season.
CARRIED
We also deferred the decision for the cost and implementation of a natural gas connection
until the September meeting as more information is required and Dave will inquire if this can
be included with the arena renovation.
7. Round Table — A round table discussion followed.
8. Adiournment- Motion #22-021— Moved by Todd Taylor, seconded by Gary Oliver THAT:
The meeting be adjourned.
CARRIED
Next Board Meeting — Tuesday, September 20, 2022