HomeMy WebLinkAbout2022-06-14Newcastle Memorial Arena Manazement Board
Municipality of Clarinaton
Minutes ofMeetin,- - June 14, 2022
(Not vet approved by the Board)
In Attendance — Gary Oliver — (A/Chair), Bryan Wiltshire — Arena Manager
Shea -Lea Latchford, Todd Taylor, JimVinson, Sue White, Councillor Margaret Zwart
Regrets — Councillor Granville Anderson, Shane Armstrong, Dave Bouma
Meeting opened at 7:00 p.m. with the Land Acknowledgement
1. Agenda - Motion #22-013
Moved by Sue White, seconded by Todd Taylor THAT: The Agenda be accepted
as proposed.
CARRIED
2. Acceptance of Minutes- Motion #22-014
Moved by Todd Taylor, seconded by Gary Oliver THAT: The minutes of Tuesday, May 10,
2022, be approved.
CARRIED
3. Manager's Report — Safety: No incidents to report as the ice has been removed. Risk
Management: No inspection was scheduled this month but confirmed there are no
outstanding work orders with the Municipality. Rentals/Revenue: Ball hockey has begun
and will continue through the summer. Also, a few birthday parties have been booked.
Repairs/Maintenance: The coaches' benches have been removed and the flooring repaired.
Lobby wall, door ad window frames have been painted. Bryan will proceed around the rink
as the summer progresses. The hydraulic fluid was drained from the Olympia dump pit and
cleaned by the contractor provided by the Municipality. The first construction meeting has
taken place with prospective contractors for the 2023 renovation.
Staff. Bryan has one of the attendants returning as summer relief with part-time hours.
Complaints: Currently nothing to report. ORFA Updates: Bryan to complete his review
and have his certification by the end of June. Other: Facebook and the website have been
updated. A charging station for mobile devices has been installed.
2.
4. Financial Report
Todd Taylor gave an update on the financials for the month of May and suggested the
revenues for September to December reflect full capacity, pre COVID-19 expected facility
usage. We had a discussion on a Short -Term Investment.
5. Motion #22-015
Moved by Gary Oliver, seconded by Sue White THAT: We invest 30,000. for six (6) months
in a Short -Term Investment.
CARRIED
6. Risk Management— The walkthrough will be scheduled for early Fall before the arena opens
for the season.
7. New Business — Ice Rates 2022/2023 Season - Motion #22-016 — Moved by Councillor
Zwart, seconded by Todd Taylor THAT: We have an increase of 1.75% across the board
effective September 1, 2022.
CARRIED
Olympia — Deferred until the August meeting. More information is required as the Olympia
is out for the annual maintenance.
8. Round Table — A round table discussion followed.
9. Adjournment- Motion #22-017 — Moved by Todd Taylor, seconded by Jim Vinson THAT:
The meeting be adjourned.
CARRIED
Next Board Meeting — Tuesday, August 16, 2022