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HomeMy WebLinkAbout03/30/1998 MUNICIPALITY OF CLARINGTON COUNCIL MEETING MARCH 30, 1998 - 7 : 00 P.M FILE THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Memorandum To: MAYOR HAMRE AND MEMBERS OF COUNCIL From: PATTI L. BARRIE, CLERK Date: MARCH 27, 1998 Subject: COUNCIL AGENDA — MARCH 30, 1998 Please consider the attached correspondence Item D-26 as a handout which was received following the printing of the Council Agenda. Also attached a memorandum dated April 9, 1997, providing an explanation of the Provincial licensing requirement. The recommendation will read as follows: ) "THAT the correspondence received fro lr�"biane Wooldridge, Director of Operations, Kawartha Downs Raceway regarding an application to the Ontario Racing Commission to conduct teletheatre wagering at Banker's, 1 King Street West, Bowmanville, be received as a handout; THAT the Ontario Racing Commission be advised that the Municipality of Clarington has no objection to the issuance of a license for teletheatre wagering at this location; and THAT Diane Wooldridge be advised of Council's decision." Yours tr , Patti Barrie Clerk cc: B. Stockwell, Chief Administrative Officer Department Heads MAR-11-1998 11:48 FROM KAWARTHA DOWNS TO 19056236850 P.03 ►I A R THA=D0 I/ A •hJ=R i 1. E A y- �aRru)artha ,DOUpn,s Limited -- LLbb 2 42 PH( 098 Ms. Diane Harare Mayor Clarington Township Durham Region Bowmanville Dear Ms. Hamre The purpose of this letter, is to inform Clarington Township, of Kawartha Downs. Raceway's intent, to make application to the Ontario Racing Commission, to obtain a license to conduct Teletheatre wagering at Banker's,, 1 King Street West,Bowmanville. Kawartha Downs' application,will be heard at a public m6eting, at the Ontario Racing Commission's office, located at ISO Dundas Street West, 14th Floor,Toronto, Ontario. Kawartha Downs Raceway,and Banker's, are asking the Township of Clarington, if it has any objection to the granting of a Teletheatre license, at the above Iocation. If I can be of any further assistance,please call me at(705) 939-6316 or f m (705) 939-6342. Diane Wooldridge Director of Operations Kawartha Downs Raceway .Fraserville, Ontario KOL 1 VO (705) 939-6316 .Fax. ('705) 939-6342 ' �THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Memorandum FILE COPY To: MAYOR HAMRE AND MEMBERS OF COUNCIL From: PATTI L. BARRIE, A.M.C.T., CLERK Date: APRIL 9, 1997 Subject: COUNCIL AGENDA - APRIL 14 1997 Correspondence Item D-27 of your Council Agenda for April 14 is a letter from Kawartha Downs requesting a letter from the Municipality stating it has no objection to the issuance of a licence for teletheatre wagering at the J P Motel and Sportsbar. I 1 have.contacted the Ontario Racing Commission regarding this request and was advised that this letter is a licensing requirement which they have set. It is only to ensure that the muncipality is aware of the application being submitted. The public hearing which is mentioned in the letter will not be scheduled until such time as this letter is received. The Commission indicated that they will only licence teletheatre wagering in establishments that have a liquor licence as the LLBO requires that proper washroom facilities and food/drink handling procedures are adhered to at all times. The race track submits the application for the licence and handles all aspects of the off-track racing at the facility. Kawartha Downs will be installing their own terminals, telephone lines, tele-link and satellite dishes in the sportsbar and provide their own staff for the racing aspect. The owner of the facility does not derive. any financial benefit from the racing other than the increased patronage to the facility. Accordingly, I have recommended that a letter be issued advising that the Municip Clarington has no objection to the issuance of the required licence. Patti L. Barrie, A.M.C.T. Clerk cc: B. Stockwell, Chief Administrative Officer MUNICIPkLITY OF Taring#on ONTkRlO COUNCIL AGENDA DATE: MARCH 30, 1998 TIME: 7 : 00 P.M. PLACE: COUNCIL CHAMBERS PRAYERS ROLL CALL DISCLOSURE OF PECUNIARY INTEREST MINUTES OF PREVIOUS MEETING Minutes of a regular meeting cf Council held on March 9, 1998 . PRESENTATIONS 1 . Inspector Ross Smith and Staff Sgt . Ted Dionne, Durham Regional Police Force - Community Policing Program; and 2 . Mr. Carl Andognini, Chief Nuclear Officer, Ontario Hydro. DELEGATIONS 1 . Mandy Treen. Courticc- secondary School - An Adopt-a-Stream Project on Black Creek; 2 . Carole Seysmith, Friends of the Second Marsh - Watershed Stewardship Prcject; 3 . Michael Schuster, 5 Taunus Court, Bowmanville, L1C 4H5 - Old Scugog Road and Highway 57, Plan 1OM-793 - Return of Security Deposit; 4 . Sue Jenkins, 1467 Prestonvale Road, Courtice, LIE 2P2 - Crossing Guard at Trulls Road; 5 . Cathy Abraham, 4 Doncastle Court, Newcastle, LIB 1E8 - Newcastle Community Hall - Handicapped Washroom/Bar Room Addition; 6. George Rickard, Newcastle Lions Club, 2975 Bellwood Drive, Newcastle, LIB 1L9 - Handicapped Washroom/Bar Room - Addition and Approval of Preliminary Drawings; CORPORATION OF THE MUNICIPALITY OF CLA RINGTON 40 TEMPERANCE STREET • SOWMANVILLE -ONTARIO - LiC 3A6 - (905) 623-3379 • FAX 623-4169 RECYCLED PAPER Council Agenda - 2 March 30, 1998 DELEGATIONS 7 . Keith Woods, Orono Fiddlers, 4456 Concession 6, R. R. #1, Kendal, LOA IEO - Newcastle Community Hall Addition; 8 . Marilyn Martin, Senior Citizens, 1590 Stephenson Road, R. R. #8,, Newcastle, LIB 1L9 - Newcastle Community Hall Addition; 9. Dennis Bryan, Bryan Associates, 11 Stanley Court, Whitby, LlN 8P9 - Report PD-34-98; * 10 . Harry Horricks, 117 King Street East, Oshawa, L1H 1B9 Report PD-34-98; 11 . Hugh Donnelly, 125 Elford Drive, Bowmanville, L1C 3K4 Report PD-38-98; 12 . Carson Elliott, 37 Cedar Crest Beach .Road, Bowmanville, L1C 3K3 - Report PD-38-98; 13. Randy Lake, Box 49, Bowmanville, L1C 3K3 Report PD-38-98; 14 . Joe Domitrovic, 3872 Courtice Road, Courtice, LlE 2C5 Report PD-38-98; 15 . Bernice Petryshyn, 1671 Taunton Road, Hampton, LOB 1JO Report PD-x-98; 16. Gilaine Edmondson, 101 Liberty Street South, Bowmanville, L1C 2P2 - Sidewalk Repairs - Liberty Street South; 17 . Willie Woo, 20 Foster Creek Drive, Newcastle, L1B 1G2 Report CD-17-98; 18 . Reza Shaffaf, 32 Peachtree Crescent, Bowmanville, L1C 4K8 - Clarington Youth Council; and 19. Ron Collis, 177 Vail Meadows Crescent, Bowmanville, L1C 4T4 Clarington Youth Advisory Board. Council Agenda - 3 - March 30, 1998 COI✓MUNICATIONS Receive for Information z - 1 Minutes of Meetings of the Kawartha Region g 9 Conservation Authority held on February 25, 1998 and March 10, 1998; I - 2 Correspondence received from the Ministry of Transportation of Ontario - 1997 Municipal Transit Subsidy Payments; I - 3 Correspondence received from John R. O' Toole, MPP, f Durham East - Library Strategic Development Fund; I - 4 Correspondence received from Constable Mary Carr, Durham Regional Police, Substance Abuse Council - Open House Event; I - 5 Correspondence received from R.W. Pritchard, General Manager of Corporate Services and City Clerk, City of Kitchener - Resolution re : Multilateral Agreement on Investments; I - 6 Correspondence received from Joan Andrew and Marc P. Godbourt, Ministry of Education - 1998 Municipal Payments to School-- Boards and School Authorities; I - 7 Information Bulletin received from the Ministry of Municipal Affairs and Housing - the New Development Charges Act, 1997 A Balanced Framework; I - 8 Memo received from John Panter a^d Doug Hindson - Information on the Proposal to Nominate the Trent- Severn as a Canadian Heritage River; I - 9 Resolution received from the GTA Mayors and Regional Chairs Committee - Social Housing; I - 10 Member Communication Alert received from the - Association of Municipalities of Ontario - Province Passes a Regulation to Increase Upper- Tier Interim Levy for 1998; I - 11 Correspondence received from The Durham Regional Police Service - Radar Message Board Introduced in the Town of Whitby; Council Agenda - 4 - March 30, 1998 COMMUNICATIONS I - 12 Special Edition Intercom Newsletter received from the Department of Indian Affairs and Northern Development (DIAND) - Aboriginal Economic Development; I - 13 News Release received from the Atomic Energy Control Board - AECB Publishes 1997 Radiation Exposures From Darlington and Pickering Nuclear Stations; I - 14 Correspondence received from Matthew Akman, Manager, Government Relations - Municipal, Consumers Gas - Buying Natural Gas in Today' s Competitive Marketplace; I - 15 Correspondence received from Ralph Goodale, Minister of Natural Resources Canada - Waste Management Facility; I - 16 Minutes of a meeting of the Central Lake Ontario Conservation Authority held on March 3, 1998; I - 17 Correspondence received from Ron Hooper, Chairman, Board of Management, Bowmanville Business Centre - Changes to the Municipal Act Related to Business Improvement Areas; I - 18 Corre,,�_nondence -----��seived from P.M. Madill, Regional Clerk, Regional Municipality of Durham - The Greater Toronto Services Board; I - 19 Correspondence received from Mel Lastman, Mayor, City of Toronto - Proposed Rule for Reducing Regional Transport of Ground Level Ozone (SMOG) ; I - 20 Correspondence received from Hazel McCallion, City of Mississauga - Resolution re: Business Improvement Areas; i I - 21 Correspondence received from B. J. Chartier, General Manager, Handi Transit Incorporated - Proposed Increased Fares; I - 22 Minutes of a meeting of the Bowmanville Museum Board held on February 11, 1998; r i i I I Council Agenda - 5 - March 30, 1998 COMMUNICATIONS I - 23 Correspondence received from Chris Hodgson, Chair of Management Board - Special Circumstances Fund (SCF) ; I - 24 Communication received from the Federation of Canadian Municipalities - United Nations Presents Federation of Canadian Municipalities With the Habitat Scroll of Honour; I - 25 Correspondence received from John R. O' Toole, MPP, Durham East - Auto Industry in Canada and the Auto Pack Tariffs; I - 26 News Release received from Sgt. Rick Bates, Durham Regional Police Service - Volunteers Needed - Oshawa Road Safety Challenge; I - 27 Minutes of a meeting of the Newcastle Community Hall Board held on February 16, 1998; i I - 28 Correspondence received from the Clarington Rehabilitation & Sports Injuries Clinic - First Annual Family Skate-A-Thou; I - 29 News Release received from the Canadian Environmental ASsP Sment Agency entitled "Government Rel-,-- es Report of Panel Studying the Disposal of Nuclear Fuel Waste"; I - 30 Newsletter received from the Association of Municipalities of Ontario entitled "AMO Prepares to Respond to the Draft New Municipal Act"; I - 31 Correspondence received from P.M. Madill, Recional Clerk, Regional Municipality of Durham - 1998 "Interim" Billings to the Area Municipalities for the Region' s Waste Management Services; I - 32 Correspondence received from P.M. Madill, Regional Clerk, Regional Municipality of Durham - Proposed Timetable for the 1998 Budgets and Adoption of 1998 Tax Rates; I - 33 Correspondence received from Hester Fuchs, Special Events and Marketing Coordinator, I:idney Foundation of Canada - The Kidney� Car Program; Council Agenda - 6 - March 30, 1998 COMMUNICATIONS I - 34 Correspondence received from Clare Riepma, Supervisor, Ministry of Transportation - MTO Interests and Preconsultation in Municipal Planning Act Documents; I - 35 Correspondence received from Paul Fenwick, Member, Board of Directors, Starlight Children' s Foundation of Canada - Dupont Spring Run Off 8K; I - 36 Correspondence received from Jae Eadie, President, Federation of Canadian Municipalities - Canada Post Unaddressed Admail Policy; I I - 37 Correspondence received from The Honourable Al Leach, Minister of Municipal Affairs and Housing - Development Charge By-law; and I - 38 News Release received from the Ministry of Municipal Affairs and Housing entitled "Greater Toronto Services Board Would Improve Services, Reduce Costs". Receive for Direction D - 1 Correspondence received from Livio Camarro, President, Canadian Bottle R:ecyclers Inc. - Deposi.t%Refund Crstem for LCBO Containers - Respose to RECO' s Roles and Responsibilities Process; D - 2 Correspondence received from Joanna Bedard, Chair, Ontario Heritage Foundation - Third Annual Heritage Community Recognition Program; D - 3 Correspondence received from Kim Etherington, Chairperson, The Durham Pregnancy and Parenting Resource Guide 1998; D - 4 Petition received from Orono residents in support of the Lishman Proposal; D - 5 Correspondence received from Rick Morrison, Library Board Chair, Clarington Public Library - Request for Meeting; I Council Agenda - 7 - March 30, 1998 COMMUNICATIONS D - 6 Correspondence received from Eileen Higdon, RN, Political Action Chair, Registered Nurses Association of Ontario - Requesting Proclamation of Nurses Week; D - 7 Correspondence received from W. J. Huether, Rubber Duck Derby Committee - Rubber Duck Derby Day - June 20, 1998; D - 8 Correspondence received from Residents of Cherry Blossom Crescent - Report PD-34-98; D - 9 Correspondence received from Frances Walmsley, Durham/Scarborough M.E.A. - Requesting Proclamation of M. E. Awareness Day; D - 10 Correspondence received from Mike Slocombe, Municipal Weed Inspector; Regional. Municipality of Durham - Weed Control Act; D - 11 Correspondence received from Mary-Anne Trusz, Coordinator, Ontario South Region, Peace Run Committee - Peace Run Day; D - 12 Correspondence received from Gord Lewis, Chapter Chairperson, Child-Find Ontario - Requesting Proclamation of-. `'reen Ribbon of Hope Month and National Missing Children' s Day; D - 13 Correspondence received from Helen and Bob Campbell, 31 Sunny Ridge Trail, Enniskillen, LOB 1JO - Parks Rezoning Application, Sunnyridge Trail, Enniskillen; D - 14 Correspondence received from Judith A. Beitle - Parks Rezoning Application, Sunnyridge Trail, Enniskillen; D - 15 Correspondence received from Craig and Jo-Anne Stevenson, 20 Sunnyridge Trail, Enniskillen, LOB 1JO - Parks Rezoning Application, Sunnyridge Trail, Enniskillen; D - 16 Correspondence received from Stephen Murray and Deborah Soanes, 48 Sunnyridge Trail, Enniskillen, LOB 1JO - Parks Rezoning Application, Sunnyridge Trail, Enniskillen; Council Agenda - 8 - March 30, 1998 COMMUNICATIONS D - 17 Correspondence received from The Honourable Tony Clement, Referendum Ontario - Mun—cipal Referendum Framework: A Consultation Paper; D - 18 Correspondence received from Joar:ne Spoelstra, 5 Shoreview Drive, Bowmanville, � C 3T9 - Charity Casinos, Video Lottery Terminals and Ozher Gaming Establishments; D - 19 Correspondence received from Caruee Forest, Co-President, Port Darlington Cc=unity Association, 127 Cedar Crest Beach Road, L1C 3K3 - Shoreline Property Assistance Program; D - 20 Correspondence received from Bill and Denny Lambert, 34 Cherry Blossom Crescent, Courtice, L1E 1G8 - Report PD-34-98; D - 21 Correspondence received from Paul Reesor, 26 McCrimmon Crescent, Bowmanville-, L1C 4N2 - Letter of Resignation from the Clarke Museum Board; D - 22 Correspondence received from Suzanne Elston, Volunteer Coordinator, 1604 Bloor Street, Courtice, L1E 253 ,;- Request=ing Proclamation of Earth _:Week; :_ D - 23 Correspondence received from Wi_ _am J. Daniell, President, The Kaitlin Group Ltc. - Samuel Wilmot Nature Reserve - Intensions to 1caui.re Privately Owned Lands; D - 24 Correspondence received from Mr. & Mrs . C. Blanchfield, 19 Sunny Ridge Trai_, Enniskillen, LOB 1JO - Parks Rezoning Applica`_on, Sunny Ridge Trail, Enniskillen; and D - 25 Correspondence received from Roy Cameron, 10 Veterans Avenue, Bowmanville, 1,1C 2C2 - Charity Gaming. Council Agenda - 9 - March 30, 1998 MOTION NOTICE OF MOTION At the Council meeting held on Marc` 9, 1998, Councillors Mutton and Trim indicated that they would, at the next or subsequent --�ee_ing, introduce the following motion: "THAT staff be authorized to cYoceed with working drawings for renovatic-s to the Newcastle Community Hall in c_-_`er to be able to proceed to tender upon apprzval of the Municipal Capital Budget; a76 THAT funds in an amount not c exceed $2, 500 . 00 be charged to accour__ #70029-00000-0501 for this purpose and funded from the Montague Trust Rese=t _ Fund. " REPORTS 1 . General Purpose and Administration Co=i__ee Report of March 23, 1998; 2 . Confidential Report TR-22-98 - Property '•_atter (To be distributed under separate cover) ; and 3 . Report ADMTN-8-98 - 'T--?'roposed Greaser Tcrento Services Board. UNFINISHED BUSINESS BY-LAWS 98-53 being a by-law to amend By-lat, 84-6-- , the Comprehensive By-law for the Corocra_ion of the Municipality of Clarington (Clinic El-sildings (1979) Ltd. ) (Item #4 of Repor_ # ) ; 98-54 being a by-law to authorize the ente-ring into of a Park Licence Agreement with Onzaric Hydro, th Owner of Utility Corridor loca_ed J :-i Part Lot 31, - Concession 1, of the former To,tins: i:: of Clarke, now in the Municipality of Clarinoton (Item #6 of Report #1) ; r Council Agenda - 10 - March 30, 1998 BY--__wS 98-55 being a by-law to establish a Reserve Account for the Samuel Wilmot Nature Area (Item #6 of Report #1) ; 38-56 being a by-law to amend By-law 91-58 being a By-law to Regulate Traffic on Highways, Municipal and Private Property in the Municipality of Clarington (Item #18 of Report #1) ; �8-57 Confidential Property Matter (To be distributed under separate cover) (Item #23 of Report #1) ; L8-58 Confidential Property Matter (To be distributed under separate cover) (Item #23 of Report #1) ; and =8-59 Confidential Property Matter (To be distributed under separate cover) (Confidential Report TR-22-98) . OTH_ BUSINESS (a; =.--gional Update (b) �:ommittee/Boards Update BY-__w TO APPROVE ALL ACTIONS OF,,-.COUNCIL ---- ADS= �NMENT MUNICIPALITY OF CLARINGTON Council Minutes March 9, 1998 Minutes of a regular meeting of Council held on Monday;March 9, 1998, at 7:00 p.m., in the Council Chambers - PRAYERS Councillor Schell led the meeting in prayer. ROLL CALL Present Were: Mayor D. Hamre Councillor J. Mutton Councillor M.Novak Councillor J. Rowe Councillor J. Schell Councillor C.Trim Councillor T. Young Also Present: Chief Administrative Officer,W. H. Stockwell Director of Community Services,J. Caruana(Attended until 9:10 p.m.) Fire Chief,M. Creighton Solicitor, D. Hefferon(Attended until 9:10 p.m.) Treasurer,M. Marano Director of Public Works, S. Vokes (Attended until 9:10 p.m.) Director of Planning and Development,F. Wu (Attended until 9:10 p.m.) Clerk,P. Barrie DECLARATIONS OF INTEREST Councillor Novak indicated that she would be making a declaration of interest with respect to the delegation of Raman Youash, the delegation of Don Welsh and Annabel Sissons, Items #7 and #11 of Report #1 and consideration of By-law 98-50. Councillor Schell indicated that he would be making a declaration of interest with respect to Correspondence Items I - 16, D-11 and D - 12. MINUTES OF PREVIOUS MEETINGS Resolution #C-191-98 Moved by Councillor Trim, seconded by Councillor Rowe THAT the minutes of a special meeting of Council held on February 23, 1998, and the minutes of a regular meeting of Council held on February 23, 1998, be approved. "CARRIED" Council Minutes - 2 - March 9, 1998 DELEGATIONS Barb Hayward, 10 Holgate Crescent,Bowmanville,L1C 3R7, the mother of a teenage son, addressed Council with respect to the lack of a skateboarding facility within the municipality. It is her understanding that one is scheduled to be built at the Garnet B. Rickard Recreation Complex and she urged Council to have it in place for the summer of 1998. Pat Lee,48 Liberty Street South, Bowmanville,L1C 2N3, advised that her teenage son was brought home by the police after skateboarding on public property. He was advised that the next time he is found doing this, he will be fined. Mrs. Lee urged Council to build a skateboarding facility within the municipality. Ed Buffett,Chair and Wendy Orton, Executive Director,The Community Foundation of Durham Region,provided Council with background information about their organization. The purpose of the Community Foundation of Durham Region is to assemble a pool of permanent funds whose investment revenue is used to support charitable organizations within the Durham Region. Across Canada there are 70 foundations with assets of over$800 million. In 1996, grants made by community foundations topped$44 million. The Community Foundation of Durham Region holds assets of over$100,000 and they will provide over $7,000 in grants in 1998. Evylin Stroud, 89 Little Avenue,Bowmanville,L1C 1J9, advised Council that she was pleased that the municipality has raised the fines for able bodied people parking in spaces reserved for handicapped persons. She encouraged Council to go even further by amending the by-laws so that commercial and multi-unit residential establishments are required to paint the handicapped spots blue and for the handicapped parking spaces to be located as close to the main door of the establishment as possible. Councillor Novak made a declaration of interest with respect to the delegations of Raman Youash and Don Welsh and Annabel Sissons; vacated her chair and refrained from discussion on the subject matter. Councillor Novak indicated that one of the companies mentioned within Report TR-16-98 conducts business with her employer. Raman Youash, Corzam Construction Ltd., 200 Edg6ley'Blvd., Unit #30, Concord, L4K 3Y8, addressed Council with respect to the Addendum to Report TR-16-98. He indicated that he participated in the bidding and in fact, is the low bidder for the tender,however,municipal staff are recommending another contractor for the project. Mr. Youash indicated that,with the exception of one project which was completed four years ago, all of his projects have been completed satisfactorily and he has excellent references. He indicated that during the public tender process, all companies should be treated equally and fairly. Awarding the contract to his company would send a positive message to the entire industry that "Clarington is open to business" and requested that Council give him the opportunity to prove himself on this project. He questioned that if, in fact,he is not qualified,why was he not advised at the very beginning of the process. Mr. Youash indicated that false information has been given to Council by municipal staff in order to make him look unqualified and preference was given to a local contractor. i Council Minutes - 3 - March 9, 1998 DELEGATIONS Don Welsh and Annabel Sissons, 4280 Mearns Avenue, Bowmanville,L1C 3K5, addressed Council on behalf of the Older Adult Centre and endorsed the _ recommendations and the financial arrangements contained in the Addendum to Report TR-16-98. Awarding the contract, as recommended,will ensure the construction of a first class building of which the seniors of the municipality will be proud. Mrs. Sissons advised that increased interest in the centre has already been experienced. David Lawson, 111 Cedar Crest Beach Road, Box 44, Bowmanville,L1C 3K3, addressed Council with respect to the Bowmanville Anglers Spring Tournament to be held on Sunday,April 5, 1998 and requested that the municipality consider being a co-sponsor for the event. He stated that this would involve covering the cost of printing brochures, at an approximate cost of$300,which will be distributed at the sportsman show throughout Durham Region and also assisting with officiating on the day of the tournament. COMMUNICATIONS Resolution #C-192-98 Moved by Councillor Novak,seconded by Councillor Rowe THAT the communications to be received for information be approved with the exception of Items I - 2, I - 3, I - 4, I - 5, I - 10, I - 13, I - 16 and I - 20. "CARRIED" I - 1 Member Communication received from the Association of Municipalities of Ontario entitled "AMO's 1998 Ontario Pre-Budget Submission"; I - 6 Correspondence received from Bob Breeze,Co-Chair- Ontario and Brigitte Hohn Co-Chair- Canada,Canada/Ontario Infrastructure Works Management Committee- Canada/Ontario Infrastructure Works (COIW) Program; I - 7 Correspondence received from H. Howard Smith, Chair,Durham Core Advisory Committee- Making Services Work for People; 1 - 8 News Release received from the Government of Canada entitled "Canada's Aboriginal Action Plan- Focused on Communities Founded on Reconciliation and Renewal"; 1 - 9 Minutes of meetings of the Local Architectural Conservation Advisory Committee held on January 20 and February 17, 1998; 1 - 11 Minutes of a meeting of the Clarke Museum& Archives held on February 2, 1998; Council Minutes - 4 - March 9, 1998 COMMUNICATIONS I - 12 Correspondence received from The Hon. Al Leach, Minister, Ministry of Municipal Affairs and Housing - Provincial Funding; I - 14 Newsletter received from the Federation of Canadian Municipalities entitled'The Federation of Canadian Municipalities(FCM) Proposes a Better Way to Cleaner Air to The Honourable Paul Martin, Minister of Finance'; 1 - 15 Newsletter received from the Federation of Canadian Municipalities entitled"Federation of Canadian Municipalities(FCM)Secures Payments-In-Lieu of Taxes for Fiscal Year 1998-99'; 1 - 17 Backgrounder received from the Ministry of Education and Training u entitled"Co-operative Activities by School Boards'; 1 - 18 Correspondence received from The Hon. David J. Johnson, Minister, Ministry of Education and Training- School Board Restructuring Fund; 1 - 19 Correspondence received from Jeffrey S. Schuyler, Water Management Co-ordinator,Kawartha Conservation Authority - 1998 Flood Response Manual; 1 - 21 Communication received from the Federation of Canadian Municipalities entitled"Federation of Canadian Municipalities(FCM) Calls for Consultations With Federal Government on Community Safety and Crime Prevention"; 1 - 22 Correspondence received from Catherine Ambler, Chair,Board of Trustees,Grandview Children's Centre- Important Meeting to be held on Tuesday, March 3,1998 at 7:30 p.m.; 1 - 23 Bulletin#14 received from the Canadian Firearms Centre- Firearms Act; 1 - 24 Correspondence received from Dan Cousins,President,Ontario Recreation Facilities Association Inc. - 43rd Annual Training and Development Program; 1 - 25 Information Bulletin received from the Community Foundation of Durham Region; 1 - 26 Minutes of a meeting of the Central Lake Ontario Conservation Authority held on February 17, 1998; 1 - 27 Member Communication Alert received from the Association of Municipalities of Ontario entitled"Province Confirms Timing For Revised WDW Data"; f Council Minutes - 5 - March 9, 1998 COMMUNICATIONS 1 - 28 Correspondence received from Michael Power, Association of Municipalities of Ontario - Clearing the Air About the Village of Blyth _ and the District of Muskoka Resolutions; 1 - 29 Newsletter received from Ontario Hydro entitled "Ontario Hydro Nuclear Report Cards Released'; 1 - 30 Information Bulletin received from the Kawartha Conservation entitled "Municipalities Support Conservation"; 1 - 31 Newsletter received from Ontario Hydro entitled"Ontario Hydro's Pickering Unit 7 Returns to Service'; 1 - 32 Correspondence received from Linda J. Lalibert, General Manager/Secretary Treasurer,Ganaraska Region Conservation Authority - 1998 General Levy,Financial Statements and 1997 Annual Report; 1 - 33, Correspondence received from The Hon. Al Leach, Minister of Municipal Affairs and Housing - Resolution re: Social Housing Reform; and 1 - 34 Member Communication received from the Association of Municipalities of Ontario entitled"Social Housing Update." I - 2 Resolution#C-193-98 AMO's Response Moved by Councillor Trim, seconded by Councillor Schell to Bill 146 M06.GE THAT the Member Communication dated February 19, 1998, from the Association of Municipalities of Ontario regarding the Farming and Food Production Protection Act, be tabled to allow for staff to forward a memorandum to the Mayor and Members of Council outlining the implications of AMO's recommendations. "CARRIED" I - 3 Resolution #C-194-98 Regulations - Moved by Councillor Novak, seconded by Councillor Rowe Fees for Telecommunication THAT the correspondence dated February 12, 1998, from Nancy Bardecki, Companies Director,Ministry of Municipal Affairs and Housing, regarding fees for M06.GE telecommunication companies,be received for information. "CARRIED" Council Minutes - 6 - March 9, 1998 COMMUNICATIONS 1 - 4 Resolution #C-195-98 Setting of Moved by Councillor Novak, seconded by Councillor Rowe Tax Ratios L11.PR THAT the correspondence dated February 12, 1998, from Nancy Bardecki, Director,Ministry of Municipal Affairs and Housing, regarding the time limits for delegating the setting of tax ratios,be received for information. "CARRIED" I - 5 Resolution #C-196-98 Resolution re: Moved by Councillor Novak, seconded by Councillor Rowe Selecting the Regional Chair THAT the correspondence dated February 18, 19998, from Bruce Taylor,Town ClO.AD Clerk,Town of Pickering, advising of a resolution passed by the Council of the Town of Pickering, pertaining to the method of determination of the Chair of the Regional Municipality of Durham,be received for information. "CARRIED" 1 - 10 Resolution#C-197-98 Youth Issues Moved by Councillor Novak, seconded by Councillor Rowe in Clarington AOLGE THAT the correspondence dated February 20, 1998, from Christopher Wood, Meeting Coordinator,The Clarington Youth Council, inviting the Mayor and Members of Council to a meeting scheduled to be held on Monday, March 16, 1998, at 7:00 p.m. in Court Room #2,be received for information. "CARRIED" I - 13 Resolution #C-198-98 Joe Kennett Moved by Councillor Schell, seconded by Councillor Mutton Honorary Member M04.GE THAT the correspondence received from Steve Cruickshank, Director,Kinsmen Club of Bowmanville,advising that Joe Kennett has been elected as an "Honorary Member"of the Kinsmen Club of Bowmanville,be received; and THAT a letter of congratulations be forwarded to Joe Kennett from Mayor Harare and Members of Council. "CARRIED" 1 - 16 Councillor Schell made a declaration of interest with respect to Correspondence Item I - 16; vacated his chair and refrained from discussion and voting on the subject matter. Councillor Schell indicated that he is employed by Blue Circle Canada Inc.,who is the subject of the correspondence. i Council Minutes - 7 - March 9, 1998 COMMUNICATIONS Resolution #C-199-98 Construction of Moved by Councillor Novak,seconded by Councillor Rowe Dock Berm T04.GE THAT the correspondence dated February 23, 1998, addressed to Mr. Wilson Little, Blue Circle Canada Inc., from Glenda Gies, Chair,Port Darlington Community Association Inc. regarding construction of a dock berm, be received for information. "CARRIED" I 1 - 20 Resolution #C-200-98 Impacts on Moved by Councillor Novak,seconded by Councillor Rowe Municipal Governments THAT the correspondence dated February 24, 1998, from the Federation of M06.GE Canadian Municipalities entitled"Budget'98 -Impacts on Municipal Governments",be received for information. "CARRIED" Resolution #C-201-98 Moved by Councillor Schell, seconded by Councillor Young THAT Council recess for 15 minutes. "CARRIED" The meeting reconvened at 8:38 p.m. D - 1 Resolution #C-202-98 Safe Communities Moved by Councillor Schell,seconded by Councillor Trim Foundation H04.GE THAT the correspondence dated November 1997 from Sian Gibson, Safe Communities Foundation, be received;and THAT the correspondence be referred to the Health& Safety/Training Officer for review and appropriate action. "CARRIED" D - 3 Resolution #C-203-98 Lishman Proposal Moved by Councillor Schell,seconded by Councillor Trim D 14.DEV.97-058 THAT the correspondence dated February 24, 1998 from Renate Mirsch regarding the Official Plan Amendment Application submitted by Mr. and Mrs. Lishman,be received; Council Minutes - 8 - March 9, 1998 COMMUNICATIONS THAT the correspondence be referred to the Director of Planning and Development to be considered in conjunction with the subject file; and THAT Renate Mirsch be advised of Council's decision. "CARRIED" D - 4 Resolution #C-204-98 Lishman Proposal Moved by Councillor Schell,seconded by Councillor Trim D14.DEV.97-058 THAT the correspondence received from G. Simpson regarding the Official Plan Amendment Application submitted by Mr. and Mrs.Lishman, be received; THAT the correspondence be referred to the Director of Planning and Development to be considered in conjunction with the subject file; and THAT G. Simpson be advised of Council's decision. "CARRIED" D - 5 Resolution #C-205-98 FCM March 21 Moved by Councillor Schell, seconded by Councillor Trim Campaign M06.GE THAT the correspondence dated February 13, 1998 from Jae Eadie,President, Federation of Canadian Municipalities regarding International Day for the Elimination of Racial Discrimination,be received; THAT the week of March 15 to 22, 1998 be proclaimed "Harmony Week" in the Municipality of Clarington and advertised in accordance with municipal policy; and THAT Jae Eadie be advised of Council's decision. "CARRIED" D - 6 Resolution #C-206-98 Lishman Proposal Moved by Councillor Schell, seconded by Councillor Trim D14.DEV.97-058 THAT the correspondence dated February 17, 1998 from Edmond Vanhaverbeke regarding the Official Plan Amendment Application submitted by Mr. and Mrs. Lishman,be received; THAT the correspondence be referred to the Director of Planning and Development to be considered in conjunction with the subject file; and THAT Edmond Vanhaverbeke be advised of Council's decision. "CARRIED" Council Minutes - 9 - March 9, 1998 COMMUNICATIONS D - 8 Resolution #C-207-98 Durham Central Moved by Councillor Schell, seconded by Councillor Trim Hunter Schooling Show Series THAT the correspondence received from the Durham Central Saddle Club Orono Fair Grounds requesting financial assistance for their program which consists of a series of FILCH schooling shows and a season finale at the Orono Fair in September,be received; THAT the correspondence be referred to the 1998 budget discussions; and THAT the Durham Central Saddle Club be advised of Council's decision. "CARRIED" D - 10 Resolution#C-208-98 Bowmanville B.I.A. Moved by Councillor Schell,seconded by Councillor Trim Activities M02.GE THAT the correspondence dated February 24, 1998 from Garth Gilpin, Secretary- Treasurer and General Manager,Bowmanville Business Centre requesting various road closings,be received; THAT the following road closings be approved,provided the Bowmanville Business Centre applies for and obtains Road Occupancy Permits from the Public Works Department: May 2, 1998 - 5:00 a.m, to 7:00 p.m. - Maple Festival and Antique Show • June 20, 1998 - 5:00 a.m.until 8:00 p.m. - Fabulous Fifties Festival August 14, 1998 - 6:00 p.m. until 12:00 midnight - Midnight • Madness/Bear Affair October 16, 1998 - 7:00 p.m. until October 17 - 9:00 p.m. • December 4, 1998 - 5:30 p.m. until 12:00 midnight THAT Garth Gilpin be advised of Council's decision. "CARRIED" D - 14 Resolution #C-209-98 Lishman Project Moved by Councillor Schell, seconded by Councillor Trim D 14.DEV.97-058 THAT the correspondence received from Darlene Christensen regarding the Official Plan Amendment Application submitted by Mr. and Mrs. Lishman, be received; Council Minutes - 10 - March 9, 1998 COMMUNICATIONS THAT the correspondence be referred to the Director of Planning and Development to be considered in conjunction with the subject file; and THAT Darlene Christensen be advised of Council's decision. "CARRIED" D - 15 Resolution #C-210-98 Proclamation of Moved by Councillor Schell,seconded by Councillor Trim Drinking Water Awareness Week THAT the correspondence dated January 1998 from Rick Evans, Chair,Public M02.GE Information Council, Ontario Water Works Association regarding Drinking Water Awareness Week,be received; THAT the week of May 3 to 10, 1998 be proclaimed"Drinking Water Awareness Week"in the Municipality of Clarington and advertised in accordance with municipal policy; and THAT Rick Evans be advised of Council's decision. "CARRIED" D - 18 Resolution #C-211-98 Lishman Proposal Moved by Councillor Schell,seconded by Councillor Trim D 14.DEV.97-058 THAT the correspondence received from various residents of Orono regarding the Official Plan Amendment Application submitted by Mr. and Mrs. Lishman,be received; THAT the correspondence be referred to the Director of Planning and Development to be considered in conjunction with the subject file; and THAT the residents be advised of Council's decision. "CARRIED" D - 19 Resolution #C-212-98 Lishman Proposal Moved by Councillor Schell, seconded by Councillor Trim D14.DEV.97-058 THAT the correspondence dated February 27, 1998 from Joan and Bob Cox regarding the Official Plan Amendment Application submitted by Mr. and Mrs. Lishman, be received; THAT the correspondence be referred to the Director of Planning and Development to be considered in conjunction with the subject file; and THAT Joan and Bob Cox be advised of Council's decision. "CARRIED" - Council Minutes - 11 - March 9, 1998 COMMUNICATIONS D - 20 Resolution #C-213-98 Orchard Park Moved by Councillor Schell,seconded by Councillor Trim - Drive Neighbourhood Watch THAT the correspondence dated February 26, 1998 from Sergeant Paul Malik, P15.GE Community Services Bureau,Durham Regional Police Service regarding the implementation of a Community Neighbourhood Watch in the Orchard Park Drive area,be received; THAT, as the criteria as set out in the Durham Regional Police Service "Neighbourhood Watch Guidelines" has been met and at least 75 percent of neighbours have indicated they will participate in the program, permission be granted for the appropriate signage in the area;and THAT Sergeant Paul Malik be advised of Council's decision. "CARRIED" D - 21 Resolution #C-214-98 Proclamation of Moved by Councillor Schell,seconded by Councillor Trim Day of Mourning M02.GE THAT the correspondence dated March 3, 1998 from Wayne Shred, Secretary- Treasurer,Durham Regional Labour Council regarding Day of Mourning,be received; THAT April 28, 1998 be proclaimed"Day of Mourning" in the Municipality of Clarington and advertised in accordance with municipal policy; and THAT Wayne Shred be advised of Council's decision. "CARRIED" D - 22 Resolution #C-215-98 Proclamation of Moved by Councillor Schell, seconded by Councillor Trim Youth Career Week M02.GE THAT the correspondence received from Julian Luke, Coordinator,Youth Career Info Fair, Human Resources Development Canada regarding Youth Career Week,be received; THAT the week of March 23 to 27, 1998 be proclaimed"Youth Career Week"in the Municipality of Clarington and advertised in accordance with municipal policy; and THAT Julian Luke be advised of Council's decision. "CARRIED" Correspondence Item D - 24 was distributed to Council as a handout. Council Minutes - 12 - March 9, 1998 COMMUNICATIONS D - 24 Resolution #C-216-98 Cancer Month Moved by Councillor Schell, seconded by Councillor Trim M02.GE THAT the correspondence dated March 5, 1998, from Don Yeo, President, Clarington Branch of the Canadian Cancer Society, regarding Cancer Month,be received as a handout; THAT the month of April 1998 be proclaimed"Cancer Month" in the Municipality of Clarington and advertised in accordance with municipal policy; THAT Friday,April 3, 1998, be proclaimed"Daffodil Day"in the Municipality of Clarington and advertised in accordance with municipal policy; THAT permission be granted to the Cancer Society to fly their flag from the flag poles at the Newcastle Community Hall, the Courtice Recreation Complex and the Town Square,with the official Flag Raising Ceremony taking place in Bowmanville at 9:00 a.m., Monday April 6, 1998; and THAT Don Yeo be advised of Council's decision. "CARRIED" D - 2 Resolution #C-217-98 Proclamation of Moved by Councillor Schell, seconded by Councillor Trim International Noise Awareness Day THAT the correspondence dated February 24, 1998 from Eric Greenspoon, M02.GE President,Noise Watch regarding International Noise Awareness Day,be received; THAT April 29, 1998 be proclaimed"International Noise Awareness Day" in the Municipality of Clarington and advertised in accordance with municipal policy; and THAT Eric Greenspoon be advised of Council's decision. "CARRIED" D - 16 Resolution #C-218-98 GO Transit Moved by Councillor Schell, seconded by Councillor Trim T03.GO THAT the correspondence dated February 12, 1998 from Gavin Stephenson regarding the possible discontinuation of GO Transit service along the Highway #2 corridor between Bowmanville and Oshawa,be received; THAT the correspondence be referred to staff for consideration in conjunction with the subject matter; and THAT Gavin Stephenson be advised of Council's decision. - "CARRIED" j Council Minutes - 13- March 9, 1998 COMMUNICATIONS Mayor Hamre reported that she has met with the Regional Chair with respect to the possible discontinuation of GO Transit in Clarington and she advised Members of Council that representatives of GO Transit will be invited to come before Regional Council in the very near future to discuss this issue. Also,a transit study is being conducted which will cover the entire Durham Region. Resolution#C-219-98 Moved by Councillor Mutton,seconded by Councillor Trim THAT the verbal report of Mayor Hamre pertaining to the GO Transit service,be received. "CARRIED" D-7 Resolution#C-220-98 Big Brothers Moved by Councillor Schell,seconded by Councillor Mutton Request for Community Rates THAT the correspondence dated February 11, 1998,from Jennifer Gray, FILCH Community Relations,Big Brothers of Clarington,requesting that Council consider granting Big Brothers of Clarington the community rate at the Courtice Community Complex,be received; THAT the correspondence be referred to the Director of Community Services for review and preparation of a report to be submitted to the General Purpose and Administration Committee; and THAT Jennifer Gray be advised of Council's decision. "CARRIED" D-9 Resolution#C-221-98 Resolution re: Moved by Councillor Mutton,seconded by Councillor Trim Amalgamation of Fire Services in THAT the correspondence dated February 18, 1998,from Bruce Taylor,Town Durham Region Clerk,Town of Pickering,advising that the Council of the Town of Pickering C l O.AD passed a resolution requesting that Regional Council establish a committee to commence a Feasibility Study of amalgamation of the local fire services across the Region of Durham,be received; THAT the resolution of the Town of Pickering be endorsed by the Council of the Municipality of Clarington; and THAT Bruce Taylor and the Regional Municipality of Durham be advised of Council's decision. "CARRIED" Council Minutes - 14 - March 9, 1998 COMMUNICATIONS D - 13 Resolution #C-222-98 Resolution re: Moved by Councillor Mutton, seconded by Councillor Novak Per Diems to Attend Board of Directors THAT the correspondence dated February 19, 1998, from Elinor Burke, Clerk-Treasurer,Township of Somerville,regarding per diems to attend Board of Directors meetings,be received for information. "CARRIED" D - 17 Resolution #C-223-98 Terms of Moved by Councillor Mutton, seconded by Councillor Schell Reference for Municipal THAT the correspondence February 12, 1998, from Jae Eadie,President, Government Federation of Canadian Municipalities,forwarding a resolution outlining new C10.AD Terms of Reference for Municipal Government,be received; THAT the resolution put forward by the Federation of Canadian Municipalities, be endorsed by the Council of the Municipality of Clarington; and THAT Jae Eadie be advised of Council's decision. "CARRIED" D - 23 Resolution #C-224-98 1998 Carina Moved by Councillor Mutton, seconded by Councillor Rowe Communities Award I402.GE THAT the News Release received from The Trillium Foundation, regarding the 1998 Caring Communities Award,be received for information. "CARRIED" Correspondence Item D - 25 was distributed to Council as a handout. D - 25 Resolution #C-225-98 Request For Bus Moved by Councillor Schell, seconded by Councillor Mutton Rate - Orono Park RO4.GE THAT the correspondence dated February 23, 1998, from Lionel Furs, requesting that the congregation of the New Apostolic Church be offered a bus rate of $33.00 for parking at Orono Park for their annual church picnic, be received for information. "CARRIED" Councillor Schell made a declaration of interest with respect to Correspondence Items D - 11 and D - 12; vacated his chair and refrained from discussion and voting on the subject matter. Councillor Schell indicated that he is employed by Blue Circle Canada Inc.,which is the subject of the two items of correspondence. - I Council Minutes - is - March 9, 1998 COMMUNICATIONS D - 11 Resolution #C-226-98 Construction of Moved by Councillor Trim, seconded by Councillor Novak Cove Road T04.GE THAT the correspondence dated February 11, 1998 from, residents of Cedar Crest Beach Road voicing concerns with respect to the temporary haul road (alternate to Waverley Road),be received; THAT the correspondence be referred to the Director of Public Works for review and appropriate action; and THAT the residents of Cedar Crest Beach Road be advised of Council's decision. "CARRIED" D - 12 Resolution #C-227-98 Temporary Haul Moved by Councillor Trim, seconded by Councillor Novak Road (Alternate to Waverley Road THAT the correspondence dated February 23, 1998 from Glenda Gies, Chair, T04.GE Port Darlington Community Association Inc.voicing concerns with respect to the temporary haul road (alternate to Waverley Road),be received; THAT the correspondence be referred to the Director of Public Works for review and appropriate action; and THAT Glenda Gies be advised of Council's decision. "CARRIED" MOTION NOTICE OF MOTION Councillors Mutton and Trim indicated that they would, at the next or subsequent meeting,introduce the following motion: "THAT staff be authorized to proceed with working drawings for renovations to the Newcastle Community Hall in order to be able to proceed to tender upon approval of the Municipal Capital Budget; and THAT funds in an amount not to exceed$2,500.00 be charged to account #70029-00000-0501 for this purpose and funded from the Montague Trust Reserve Fund." REPORTS Report #1' Resolution #C-228-98 G.P.A. Report Moved by Councillor Rowe,seconded by Councillor Mutton March 2, 1998 THAT the General Purpose and Administration Committee Report of March 2, 1998,be approved with the exception of Items #7 and #11. "CARRIED" Council Minutes - 16 - March 9, 1998 REPORTS Item #7 Councillor Novak made a declaration of interest with respect to Items #7 and - #11 of Report #1 (Staff Report TR-16-98); vacated her chair and refrained from - discussion and voting on the subject matter. Councillor Novak indicated that one of the organizations listed within the report, conducts business with her employer. Resolution #C-229-98 Older Adults Moved by Councillor Rowe, seconded by Councillor Mutton Centre A19.OL THAT the Operable Partition No. 1 and track not be deleted from the project. THAT Item DR.4 - Vestibule-not be left"as is". THAT Item DR.7 - Operable-Partition No. 2- the track and bulkhead not be deleted. THAT Item DR.8 - the two windows in Activity Room 128, south wall, not be deleted. THAT Item DR.17.1 - cabinetwork-be referred to staff to investigate as a separate tender. THAT Item DR.17.2- cabinets on the north wall -be referred to staff to investigate as part of a separate tender. THAT Item DR.18 - the entire shaft and associated mechanical/electrical work, to second floor, not be deleted. THAT Item M.12- the existing radiator- be removed. THAT Item DR.19 - the north addition including reception and lobby - not be deleted. THAT staff be authorized to meet with Community Care to discuss the lease as it pertains to leasehold improvements. THAT Item 2 - Roof Warranty- remain as a 5-year Roof Warranty. THAT Item 1 - the Regional allowance for street connections - not be deleted. THAT Item 3 - the new buried-services- not be deleted. THAT Item 4 - Sheet Flooring- that the grade of material not be changed. THAT Item 5 - the asphalt paving- not be deleted. THAT Item 7 - the stairs to the second floor - not be added as they are no longer a building code requirement. THAT Report TR-16-98 be referred back to staff to report to Council on March 9, 1998, addressing the concerns expressed and incorporating the revisions - to Report TR-16-98. "CARRIED" Council Minutes - 17 - March 9, 1998 REPORTS Item #11 Resolution #C-230-98 Older Adults Moved by Councillor Rowe, seconded by Councillor Mutton Centre A19.OL THAT the Treasurer be requested to present to Council on March 9, 1998, funding scenarios pertaining to Report TR-16-98. "CARRIED" Report #2 Resolution #C-231-98 Draft Plan of Moved by Councillor Young, seconded by Councillor Trim Subdivision 18T-89037 Robinson Ridge THAT Report WD-18-98 be received; and Developments Inc. D12.18T-89037 THAT a copy of Report WD-18-98 be sent to Mr.Jack Crosby. "CARRIED" UNFINISHED BUSINESS Councillor Novak made a declaration of interest with respect to the Addendum to Report TR-16-98; vacated her chair and refrained from discussion and voting on the subject matter. Councillor Novak indicated that one of the organizations listed within the report, conducts business with her employer. Resolution #C-232-98 Older Adults Moved by Councillor Mutton,seconded by Councillor Trim .Centre iA19.OL THAT Addendum to Report TR-16-98 be received for information and direction; THAT additional funds of a reduced amount of$30,000.00 required on the base construction cost, per Report TR-16-98, be approved from the Impact Escrow Reserve Fund 5001-00050-0000, plus $60,000.00 for a cabinet cash allowance not included in the tender specification; THAT, should additional items be added to the contract, the funds be drawn from the Older Adults Operating Reserve Fund 5001-00071-0000; THAT the leasehold improvements totalling approximately$31,000.00 be interim financed from the Impact Escrow Reserve Fund and repaid over a ten (10) year lease agreement to be negotiated with Clarington Older Adults Association and Clarington Community Care; and THAT the applicable by-law authorizing the contract award be approved. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Council Minutes - 18 - March 9, 1998 UNFINISHED BUSINESS Resolution #C-233-98 Moved by Councillor Schell, seconded by Councillor Rowe THAT the foregoing Resolution #C-232-98 be amended by replacing the third paragraph with the following paragraph: "THAT additional items be added as detailed in Resolution #C-229-98, the funds to be drawn from the Older Adults Operating Reserve Fund #5001-00071-0000:' "CARRIED" The foregoing Resolution #C-232-98 was then put to a vote and CARRIED AS AMENDED on the following recorded vote: Recorded Vote Yea Nay Declaration of Interest Councillor Mutton Councillor Novak Councillor Rowe Councillor Schell Councillor Trim Councillor Young Mayor Hamre Resolution #C-234-98 Moved by Councillor Schell, seconded by Councillor Rowe THAT Gerr Construction Limited, Bowmanville,Ontario,being the lowest responsible bidder,meeting all terms,conditions and specifications of Tender CL98-1,be awarded the contract for the construction of the Older Adults Centre. "CARRIED" Resolution #C-235-98 Moved by Councillor Schell,seconded by Councillor Trim THAT Addendum to Confidential Report TR-11-98 be tabled to the General Purpose and Administration Committee meeting scheduled to be held on March 23, 1998. "CARRIED" Council Minutes - 19 - March 9, 1998 UNFINISHED BUSINESS Resolution #C-236-98 Moved by Councillor Novak, seconded by Councillor Mutton THAT the confidential verbal update pertaining to a personnel matter,be referred to the end of the agenda to be considered during a 'closed" session of Council. "CARRIED" BY-LAWS Resolution #C-237-98 Moved by Councillor Schell,seconded by Councillor Trim THAT leave be granted to introduce the following by-laws, and that the said by-laws be now read a first and second time: 98-46 being a by-law to authorize the Release of an Agreement with 812716 Ontario Limited and the Corporation of the former Town of Newcastle, now the Municipality of Clarington,for the development of Plan of Subdivision 40M-1740; 98-47 being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Clarington and the Oshawa General Base Hospital (Firefighter Rapid Defibrillation Program for Durham Region); 98-48 being a by-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington; 98-49 being a by-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington; 98-51 being a by-law to repeal By-law 94-196 and to appoint members of the Clarington Public Library,Board. "CARRIED" Councillor Novak made a decllration of interest with respect to By-law 98-50; vacated her chair and refrained from discussion and voting on the subject matter. Councillor Novak indicated that the company addressed in the by-law conducts business with her employer. Resolution #C-238-98 Moved by Councillor Schell, seconded by Councillor Trim THAT leave be granted to introduce 98-50 being a by-law to authorize a contract between the Corporation of the Municipality of Clarington and Gen Construction Limited, Bowmanville,Ontario, for the construction of the Older Adults Centre,and that the said by-law be now read a first and second time. - "CARRIED" Council Minutes - 20 - March 9, 1998 BY-LAWS Resolution #C-239-98 Moved by Councillor Schell,seconded by Councillor Trim THAT the third and final reading of By-laws 98-46 to 98-49 inclusive and 98-51,be approved. "CARRIED" Councillor Novak made a declaration of interest with respect to By-law 98-50; vacated her chair and refrained from discussion and voting on the subject matter. Councillor Novak indicated that the company addressed in the by-law conducts business with her employer. Resolution#C-240-98 Moved by Councillor Schell,seconded by Councillor Trim THAT the third and final reading of By-law 98-50 be approved. "CARRIED" Resolution#C-241-98 Moved by Councillor Schell,seconded by Councillor Novak THAT the delegations of Barb Hayward and Pat Lee be acknowledged; THAT their request for a skateboarding facility be noted and referred to the 1998 budget discussions; and THAT Barb Hayward and Pat Lee be advised of Council's decision. "CARRIED" Resolution#C-242-98 Moved by Councillor Trim,seconded by Councillor Novak THAT the delegation of Wendy Orton and Ed Buffet,Community Foundation of Durham Region,be acknowledged with appreciation. "CARRIED" Council Minutes - 21 - March 9, 1998 UNFINISHED BUSINESS Resolution #C-243-98 Moved by Councillor Mutton, seconded by Councillor Novak THAT the delegation of Evylin Stroud be acknowledged; THAT her comments pertaining to handicapped parking be referred to staff for consideration; and THAT Evylin Stroud be advised of Council's decision. "CARRIED" Resolution #C-244-98 Moved by Councillor Novak,seconded by Councillor Schell THAT the delegation of David Lawson be acknowledged; THAT the request for the municipality to co-sponsor the Bowmanville Anglers Spring Tournament be referred to the Chief Administrative Officer to be addressed through the Marketing and Tourism Office; and THAT David Lawson be advised of Council's decision. "CARRIED" Resolution #C-245-98 Moved by Councillor Mutton,seconded by Councillor Young THAT the meeting be "closed" for the purpose of discussing a personnel matter. "CARRIED" Resolution #C-246-98 Moved by Councillor Novak, seconded by Councillor Schell THAT the actions taken during the "closed" session of Council be ratified. "CARRIED" Council Minutes - 22- March 9, 1998 CONFIRMING BY-LAW Councillors Novak and Schell made declarations of interest earlier in the meeting; vacated their chairs and refrained from discussion and voting on the Confirming By-law. Resolution #C-247-98 Moved by Councillor Rowe,seconded by Councillor Trim THAT leave be granted to introduce By-law 98-52, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at this meeting held on the 9th day of March 1998, and that the said by-law be now read a first and second time. "CARRIED" Resolution #C-248-98 Moved by Councillor Rowe, seconded by Councillor Trim THAT the third and final reading of By-law 98-52 be approved. "CARRIED" ADJOURNMENT Resolution #C-249-98 Moved by Councillor Young, seconded by Councillor Schell THAT the meeting adjourn at 9:33 p.m. "CARRIED" MAYOR CLERK COUNCIL INFORMATION Ken Reid Conservation Area,277 Kenrei Park Road, R.R. H 1, Lindsay,ON K9V 4R1 Local 328.2271 • Long Distance 1-800-668.5722 • Fax 328.2286 •e-mail:krca®lindsaycomp.on.ca Minutes of Meeting # 2/98 Meeting #2/98 was held on Wednesday, February 25, 1998 at the Kawartha Conservation office. Chair Crowe called the meeting to order at 7:37 p.m. Present: Tom Crowe, Chair Town of Lindsay Audrey von Bogen, Vice-chair-__ Twps. of Galway-Cavendish and Harvey Lloyd Ashmore Township of Emily Gary Atkins Township of Bexley Keith Bacon Township of Scugog Neil Bailey Village of Omemee John Byrne Township of Somerville Jack Coulson ex-officio member Doug Fish ex-officio member Ken Gadsden Township of Scugog Wendy Hall Village of Bobcaygeon Wayne Hutchinson Village of Fenelon Falls Don Money Township of Eldon David Murray Township of Fenelon Alex Ruth Twps, of Cavan-Millbrook-North Monaghan Doc Savage Village of Sturgeon Point Len Sholer ex-officio member Bill Smythe Township of Manvers Laura Whitehead Town of Lindsay John Yeomans Township of Mariposa Absent: Ken Found Township of Ops Herb Gray Township of Brock Neil Oliver Township of Verulam Rhys Williams Lifetime Inaugural Member Troy Young Municipality of Clarrington Staff: Ian Macnab General Manager/Secretary-Treasurer Wanda Stephen Director of Finance and Administration - John Abati Resources Planning Technician Nena Farthing Secretary/Accounting Clerk Dave Lougheed Conservation Areas Technician Jeff Schuyler Water Management Coordinator Press: Lindsay Daily Post -2- Adoption of Agenda Correspondence was added to the agenda. Four items were added under new business: office rental; a proposal on outdoor education; an update on the Chris Hodgson dinner/roast; and, a freedom of information request. The agenda was then adopted. Res. # 28/98 Moved by: Doc Savage Seconded by: Wayne Hutchinson Resolved, That, the agenda for meeting #2/98 be adopted as amended. CARRIED Declaration of Pecuniary Interest None was declared. Correspondence Correspondence on provincial recognition of volunteers was reviewed. A decision to nominate Marg Locke of Friends of Kawartha Conservation was made and also to nominate for recognition the volunteer work of Jack Coulson, Doug Fish, and Rhys Williams. Res. # 29/98 Moved by: Audrey von Bogen Seconded by: Dave Murray J Resolved, That, nominations for volunteer awards go forward. CARRIED Minutes of Meeting # 1/98 Res. # 30/98 Moved by: Doc Savage Seconded by: Dave Murray Resolved, that, the minutes of Meeting # 1/98 be adopted as received. CARRIED -3- Minutes of Executive Committee Meeting # 1 EC/98 Res. # 31/98 Moved by: Ken Gadsden Seconded by: Alex Ruth Resolved, That, minutes of Executive Committee meeting # 1 EC/98 be received. CARRIED 1998 Budget The 1998 budget resolution was brought forward for consideration. All budget related motions were dealt with by recorded vote; these are attached. An amendment to limit Emily Township funding to the 1997 level was defeated. An amendment to reduce municipal funding by 10% was defeated. The main motion dealing with the 1998 budget being set at $338,600 and municipal funding toward that budget being set at $302,600 was approved. Res. # 32/98 Moved by: Lloyd Ashmore Seconded by: Bill Smythe Resolved, That, the Emily Township funding apportionment for the 1998 budget be reduced to $17,641.58. DEFEATED BY RECORDED VOTE Res. # 33/98 Moved by: Bill Smythe Seconded by: Lloyd Ashmore Rdsolved, That, total municipal funding for the 1998 budget be reduced by 10% and set at $272,340.00 and all municipal apportionments be reduced by 10% in accordance with this new municipal funding total. DEFEATED BY RECORDED VOTE Res. # 34/98 Moved by: Wayne Hutchinson Seconded by: John Byme Resolved, That, the 1998 budget for the Kawartha Region Conservation Authority be set at $338,600; and, That, municipal funding in support of this budget be set at $302,600; and, Further That, the municipal funding be apportioned between watershed municipalities as follows: -4- 1998 Apportionment Municipality Percentage 1998 Fundinq Clarington 1.1247 $ 3,403.34 Brock 0.9762 2,953.98 Scugog 17.9599 54,346.66 Galway/Cavendish and Harvey 2.1244 6,428.44 Cavan 0.2064 624.57 Lindsay 22.6128 68,426.33 Bobcaygeon 4.7094 14,250.64 Fenelon Falls 2.8128 8,511.53 Omemee 1.0518 3,182.75 Sturgeon Point 0.5096 1,542.05 Bexley 2.5997 7,866.69 Eldon 1.2521 3,788.85 j Emily 5.8992 17,850.98 Fenelon 10.5963 32,064.40 Mariposa 7.4814 22,638.72 Op$ 5.6938 17,229.44 Somerville 0.6218 1,881.57 Verulam 6.6856 20,230.63 Manvers 5.0821 15,378.43 CARRIED BY RECORDED VOTE Ex-officio Appointments Two letters of interest were received for the two vacancies for ex-officio members. It was decided to appoint both interested parties. Res. # 35/98 Moved by: Dave Murray Seconded by: Neil Bailey Resolved, That, Len Sholer and Noreen Kelly be appointed as Ex-officio members of the Board of Directors for the calendar year 1998. CARRIED Policy Clarification: Per diems and Travel Clarification was sought on the payment of per diems and travel for committee meetings, Conservation Ontario meetings, Friends of Kawartha Conservation meetings, and other meetings/functions members might attend on behalf of the Board. It was also thought that-in i • -5- conjunction with this clarification, per diem and travel rates might be reviewed. It was noted that the Township of Somerville had recently written all watershed municipalities suggestin that the municipality cover the full cost of representatives attending Board of Directors g meetings. The intent behind this action was to provide additional dollars for conservation programming by not paying per diems and travel from the Kawartha Conservation budget. With Somerville's letter in circulation, it was decided to defer action on this subject until the next meeting. Res. # 36/98 Moved by: Neil Bailey Seconded by: Bill Smythe Resolved, That, discussion on per diems, travel expense, and policy pertaining thereto be deferred until the March 25th meeting of the Board of Directors. CARRIED New Business 7. Reauest for Office Accommodation a motion to go in camera was made at 8:57 p.m. A motion to come out of camera was made at 9: 39 p.m. Res. # 37/98 Moved by: Alex Ruth Seconded by: Ken Gadsden Resolved, That,.the Board of directors go in camera. CARRIED Res. # 38/98 Moved by: Doc Savage Seconded by: John Yeomans Resolved, That, the Board of Directors come out of camera. CARRIED Res. #39/98 Moved by: , Alex Ruth Seconded by: Neil Bailey Resolved, That, the Executive Committee be authorized to complete negotiations on C. L; accommodation rental with Kawartha Fisheries Association based on $225.00 per month ($125.00 for one room; $100 for a second); one monthly meeting in the Board Room at no cost with additional meetings at a fee; a maximum of four KFA staff being accommodated; boat and equipment storage arranged free of charge; use of the Kawartha Field Centre at -6- regular rental rates; telephone lines as may be desired by KFA being brought in at their - expense; insurance coverage held by KFA being satisfactorily confirmed; and, other considerations as the Executive Committee may deem appropriate. CARRIED 2. R&R Nature Tours A proposal from the above private company was reviewed. This proposal would allow R&R Nature Tours to operate outdoor education classes at Ken Reid Conservation Area on PD school days and other times when school was not in progress. In return, Kawartha Conservation would receive 20% of gross funds received. It was noted that there should be a minimum fee, a cancellation fee, and proof of insurance. Res. # 40/98 Moved by: Ken Gadsden Seconded by: Don Money Resolved, That, the General Manager be authorized to complete negotiations on a partnership agreement with R&R Nature Tours based on the principles of a 20% fee for Kawartha Conservation with a $75.00 minimum per program, $50.00 cancellation fee for less than two weeks notice, and proof of insurance provided by R&R Nature Tours. CARRIED 3. Update on Chris Hodgson Dinner Roast The Friends of Kawartha Conservation dinner-roast for conservation featuring Chris Hodgson is set for April 30th. It will be held at the Admiral Inn in Lindsay. Cocktails are at 6:00 p.m. and the dinner starts at 7:00 p.m. Tickets are $100.00 per person with a portion tax receipted. Roasters lined up include Andrew Hodgson, John Eakins, Marty Stollar, and (verbally confirmed) John Snobelen. Premier Harris may also be able to attend. There is to be a silent auction and door prizes as part of the evening's events. Friends is hoping to raise in excess of$15,000 for conservation programming. The focus of the evening is on conservation. if anyone wishes tickets or knows of someone who does, tickets are available at the Kawartha Conservation office. Also, if anyone has anything, big or small, to donate towards the silent auction or door prizes, please call 328-2271 to arrange for pickup. i -7- 4. Freedom of Information Request A motion to go in camera was received at 10:06 p.m. and a motion to come out of camera was made at 10:34 p.m. Res. #41/98 Moved by: Don Money Seconded by: Audrey von Bogen Resolved, That, the Board of Directors go in camera. CARRIED Res. # 42/98 Moved by: Don Money Seconded by: Doc Savage Resolved, That, the Board of Directors come out of camera. CARRIED Res. #43/98 Moved by: Don Money Seconded by: John Byrne Resolved, That, the Authority respond to the FO1 request as required. CARRIED There being no further business, the meeting adjourned at 10:45 p.m. Tom Crowe Ian Mar-nab Chair General Manager/ Secretary-Treasurer KAWARTHA REGION CONSERVATION AUTHORITY 1998 Budget Matters - Recorded Vote Res.# 32 Members Vote Percent "Yes" I Percent "No" I Apportionment Ashmore, Lloyd y 5.89921 01 5.8992 Atkins, Gary n 01 2.5997 2.5997 Bacon, Keith n 01 5.0152 5.0152 Bailey, Neil n 01 1.0518 1.0518 Byrne, John n 01 0.6218 0.6218 Crowe, Tom I n 1 01 11.3064 11.3064 Found, Ken 01 01 5.6938 Gadsden, Ken n 01 5.01521 5.0152 Gray, Herb 01 01 5.0152 Hall, Wend n 0 4.7094 4.7094 Hutchinson, Wayne n 01 2,8128 2.8128 Money, Donald y 1.25211 0 1.2521 Murray, David n 01 10.5963 10.5963 Oliver, Neil 0 0 6.6856 Ruth, Alex n 0 0.2064 0.2064 Savage, Doc n 0 0.5096 0.5096 Smythe, Bill y 5.0823 0 5.0823 von Bogen, Audrey n 0 2.1244 2.1244 Whitehead, Laura n 01 11.3064 11.3064 Yeomans, John n 01 7.4814 7.4814 Young, Troy 0 01 5.0152 Members Present 17 15.77 84.23 100.00 Yes Votes 3 12.23 65.36 No Votes 14 Abstaining 0 Members Absent 4 RESOLUTION DEFEATED Yes Vote Y No Vote N Abstaining Vote 0 Chair Not Present KAWARTH "LEGION CONSERVATION AUTHORITY :<.� 1998 Budget Matters - Recorded Vote Res.# 33 Members Vote Percent "Yes" Percent 'No" Apportionment Ashmore, Lloyd _y 5.8992 0 _ 5.8992 A Gary n 0 2.5997 2.5997 Bacon, Keith n 01 5.0152 5.0152 Bailey, Neil n 01 1.0518 1.0518 Byrne, John n 01 0.6218 0.6218 Crowe, Tom n 01 11.30641 11.3064 Found, Ken 01 0 5.6938 Gadsden, Ken n 01 5.0152 5.0152 Gray, Herb 01 0 5.0152 Hall, Wendy n 0 4.7094 4.7094 Hutchinson, Wayne n 0 2:8128 1 2.8128 Money, Donald y 1.2521 0 1.2521 Murray, David n 0 10.5963 10.5963 Oliver, Neil 0 0 6.6856 Ruth, Alex n 0 0.2064 0.2064 Savage, Doc n 0 0.5096 0.5096 Smythe, Bill y 5.0823 0 5.0823 von Bogen, Audrey n 01 2.1244 2.1244 Whitehead, Laura n 01 11.3064 11.3064 Yeomans, John n 01 7.48141 7.4814 Young, Troy 0 0 5.0152 Members Present 17 15.77 84.23 100.00 Yes Votes 3 12.23 65.36 No Votes 14 Abstaining 0 Members Absent 4 RESOLUTION DEFEATED Yes Vote Y No Vote N Abstaining Vote 0 Chair ' Not Present KAWARTHA REGION CONSERVATION AUTHORITY 1998 Budget Matters - Recorded Vote Vq5 Res.# Members Vote Percent "Yes" Percent "No" Apportionment Ashmore, Lloyd n 0 5.8992 5.8992 Atkins, Gary 2.5997 0 2.5997 Bacon, Keith y 5.0152 0 5.0152 Bailey, Neil y 1.0518 0 1.0518 Byrne, John y 0.6218 0 0.6218 Crowe, Tom y 11.3064 0 11.3064 Found, Ken 0 0 5.6938 Gadsden, Ken y 5.0152 0 5.0152 Gray, Herb 0 0 5.0152 Hall, Wendy y 4.7094 0 4.7094 Hutchinson, Wayne y 2.8128 0 2.8128 Money, Donald y 1.2521 0 1.2521 Murray, David y 10.5963 0 10.5963 Oliver, Neil 0 0 6.6856 Ruth, Alex y 0.2064 0 0.2064 Savage, Doc y 0.5096 0 0.5096 Smythe, Bill n 0 5.0823 5.0823 von Bogen, Audrey 2.1244 01 2.1244 Whitehead, Laura y 11.3064 0 11.3064 Yeomans, John y 7.4814 0 7.4814 Young, Troy 0 0 5.0152 Members Present 17 85.85 14.15 100.00 Yes Votes 15 66.61 10.98 No Votes 2 Abstaining 0 Members Absent 4 RESOLUTION PASSED IYes Vote Y No Vote N �''` �" T Abstaining Vote 0 Chair ';Not Present t Ken Reid Conservation Area,277 Kenrei Park Road, R.R. #1, Lindsay, ON K9V 4R1 Local 328.2271 • Long Distance 1-800-668-5722•Fax 328-2286•e-mail:krca @ lindsaycomp.on.ca Minutes of Executive Committee Meeting # 2 EC/98 Meeting # 2 EC/98 was held at the office of Kawartha Conservation on Tuesday, March 10, 1998. Chair Crowe called the meeting to order at 4:05 p.m. Present: Tom Crowe, Chair Gary Atkins Ken Gadsden Wayne Hutchinson ' '; . ......_. . .. ...._. ..._� Dave Murray 1 Absent: Audrey von Bogen, Vice-chair Staff: Ian Macnab Jeff Schuyler . ._ .. ; .. ... _ .... .: Declaration of Pecuniary Interest None was declared. Minutes of Meeting # 1 EC 198 Res. # 2 EC/98 Moved by: Wayne Hutchinson Seconded by: Dave Murray Resolved, That, the minutes of Executive Committee# 1 EC/98 be adopted as received. CARRIED Applications under Ontario Regulation 33/94 Two applications for construction were reviewed and a decision was made to issue permits. -2- Res. # 3 EC/98 Moved by: Dave Murray Seconded by: Ken Gadsden Resolved, That, a permit be issued to Ms. Donna Wilson under Ontario Regulation 33/94 pertaining to the construction of a single family dwelling on part lot 5, concession 2, 122 O'Reilly Lane, township of Ops subject to the following conditions: 1) that, the minimum exterior opening elevation of any new buildings is above the 100 Year Lake Level of 250.9 metres, plus 0.3 metres freeboard; 2) that, any new building is setback a minimum of 15 metres (50 feet) from the normal summer level of lake Scugog, which is 249.9 metres; 3) that, all drains are equipped with valves capable of being closed to prevent the backing up of water; and, 4) that, all construction materials below 250.9 metres are of a type that are not subject to deterioration from alternating wetting and drying. CARRIED Res. # 4 EC/98 Moved by: Dave Murray Seconded by: Wayne Hutchinson Resolved, That, prior to the issuance of a permit under Ontario Regulation 33/94, final construction drawings be submitted to and approved by Kawartha Conservation; and, That, following approval of final construction drawings, a permit be issued to Mr. Art Field yonder Ontario Regulation 33/94 pertaining to the construction of a single family dwelling on part lot 15, concession 5, 4 Matilda Street, Little Britain, Township of Mariposa subject to the following conditions: 1) that, the development is identified as the reconstruction of a destroyed dwelling; 2) that, by signing the permit, the applicant recognizes the fact that the reconstructed dwelling is within the flood plain and may be damaged by highwater and/or ice and that in the event of such damage, the Kawartha Region Conservation Authority will not be held liable; 3) that, with the issuance of the permit, Permit No. 000025 is null and void; i 4) that, the dimensions of the reconstructed dwelling are 26' X 38', with the narrow portion of the dwelling facing Matilda Street; 5) that, the minimum elevation of the concrete floor of the garage and the adjacent floor area be 255.55 metres, this is 1 metre below the Regional Storm Flood Plain elevation; 6) that, the reconstructed dwelling be situated on the lot so that it is no closer to the Mariposa Brook than the original dwelling; l -3- 7) that, all electrical circuits, electrical appliances and any other electrical equipment and all storage is located above an elevation of 256.55 metres; 8) that, the dwelling is set back to the east no further than 1.5 metres from the original foundation of the destroyed dwelling; 9) that, there be a door installed at the east side of the dwelling that will allow the flow of flood water through the front of the dwelling through the rear; 10) that, the lower level of the building contain no habitable living quarters; 11) that, a siltation fence be erected around the north and east boundaries of the property, during construction, to ensure that no material enters the mariposa Brook, and; 12) that, the Kawartha Region Conservation Authority be notified prior to any work commencing on the subject property. CARRIED Accommodation Agreement with Kawartha Fisheries Association A draft agreement for accommodation of Kawartha Fisheries Association was reviewed, amended and approved. Mr. Murray abstained from voting on the resolution. A copy of the agreement as forwarded to KFA is attached. Res. # 5 EC/98 Moved by: Ken Gadsden I Seconded by: Gary Atkins The Executive Committee Resolves, That, the draft lease as amended be approved subject to minor changes as negotiated by the Chair and General Manager. CARRIED New Business The Executive Committee was informed that Mr. Doug Hindson of Bobcaygeon had requested the names and associated municipalities of all members of the Board of Directors. There being no further business, the meeting adjourned at 6:00 p.m. Tom Crowe Ian D. Macnab Chair General Manager/ Secretary-Treasurer Ken Reid Conservation Area,277 Kenrei Park Road, R.R.#1, Lindsay, ON K9V 4R1 Local 328-2271 •Long Distance 1-800-668-5722 Fax 328-2286 e-mail:krca @lindsaycomp.on.ca March 11, 1998 Kawartha Fisheries Association Box 125 Lindsay, Ontario K9V 4R8 ATTN. Mr. Craig Warren Executive Director RE. Rental Accommodation Agreement Attached are two copies of an agreement on Kawartha Fisheries Association accommodation within the offices of Kawartha Conservation. If the terms of accommodation are satisfactory, please execute both copies and return to our office for our signature, following which one copy will be returned to you for your records. Yours very truly, Ian ©. .�%� General Manager/ Secretary-Treasurer `VXIO v 0. a A MEMBER Of THE CONSERVATION ONTARIO NETWOW MfR)T ,.tces...rtwu Agreement on Accommodation between Kawartha Fisheries Association and Kawartha Region Conservation Authority (herein referred to as Kawartha Conservation) 1. The term of this accommodation agreement is from April 1, 1998 through March 31, 2000 subject to the termination provision as outlined in paragraph 16. 2. One office room on the west side of the lower level of the Kawartha Conservation office building will be provided to Kawartha Fisheries Association for a rental fee of$125.00 per month over the duration of this accommodation agreement. 3. A second lower level office room on the west side shall be provided on an "as needed" basis for $100.00 per month or part use thereof. Kawartha Fisheries Association acknowledges and agrees that should it not use the second office, Kawartha Conservation may assign another use to that office room and hence that room may not then be available to Kawartha Fisheries Association at a later date and possibly for the duration of this accommodation agreement. If Kawartha Fisheries Association wishes to hold the second office for its use when vacant, Kawartha Conservation agrees to do so for a fee of$50.00 per month. The option chosen by the Kawartha Fisheries Association for the second room is (please initial the chosen option and delete the other): (a) Utilize the holding fee of$50.00 per month to secure the room when vacant. (b) Leave the room vacant without a holding fee, understanding that it may not be available at a future time. 4. A maximum total of four Kawartha Fisheries Association staff are to be accommodated in the combined offices referenced in paragraphs 2 and 3. 5. The up to four staff of Kawartha Fisheries Association having office space within the Kawartha Conservation office building will have use of the kitchen and washroom facilities contained therein. In this regard, Kawartha Fisheries Association acknowledges and agrees that the refrigerator in the kitchen is not to be used for the storage of water samples from any water body, nor is it to be used for the storage of any biological samples or field specimens; the refrigerator is to be used for food and beverages only. 6. Kawartha Conservation will provide up to four security keys to staff of Kawartha Fisheries Association and assign individual security code numbers to those staff for purposes of building access and egress. Each staff will acknowledge receipt of a security key and will assume full responsibility of its use; the said key and associated security code may not under any circumstance be transferred to a third party. Any breach of Kawartha Conservation security procedures or loss of a security key will necessitate replacement of all security keys and codes and in this Kawartha Fisheries Association agrees to pay the full and complete cost. - I -2- 7. Seasonal staff of Kawartha Fisheries Association shall not be accommodated within the Kawartha Conservation office building, nor shall they be entitled to use the kitchen or washroom facilities of the office building. 8. Kawartha Fisheries Association will have use of the Kawartha Conservation Board Room for Board of Directors and committee meetings as needed, provided the Board Room is booked in advance and does not conflict with its use as required by Kawartha Conservation. 9. In conjunction with the use of the Board Room, Kawartha Fisheries Association , on an "as requested basis"will be supplied with coffee or cold drinks for any meeting held in the Board Room. The cost of supplying these refreshments is $5.00 per urn of coffee and $0.50 per cold drink. Kawartha Fisheries Association agrees that if refreshments are used in conjunction with any meeting, Kawartha Fisheries Association staff will arrange for such refreshments and clean up dishes used following the meeting.. 10. Kawartha Fisheries Association may book the Kawartha Field Centre building for workshops and other public events for$45.00 per day which is the minimum rental fee Kawartha Conservation has established for this building. If a given workshop or public event is operated in conjunction with Kawartha Conservation or Kawartha Conservation has exhibits and promotional material associated with the workshop or public event, the General Manager of Kawartha Conservation, or in his absence.the Director of Finance, may give Kawartha Fisheries Association a written waiver of fees for the use of the Kawartha Field Centre. 11. Kawartha Fisheries Association will provide a certificate of insurance to Kawartha I Conservation prior to moving into the Kawartha Conservation office building. Kawartha Fisheries Association will name Kawartha Conservation in its insurance policy and Kawartha Conservation will name Kawartha Fisheries Association within its insurance policy. 12. Telephone lines and telecommunications equipment required by Kawartha Fisheries Association shall be installed and maintained at the expense of Kawartha Fisheries Association. 13. Kawartha Fisheries Association will have the use of Kawartha Conservation fax and photocopy equipment at cost. Cost is defined as direct transmittal/production cost plus equipment depreciation and overhead. 14. Kawartha Conservation will provide free outside storage for up to twelve 15 foot aluminum boats owned/leased by Kawartha Fisheries Association, subject to the following conditions. The said boats will be adequately secured within the drive shed behind the Kawartha Conservation workshop. While Kawartha Conservation believes this area secure, it assumes no liability for vandalism, damage or theft and by signing this agreement, Kawartha Fisheries Association agrees not to hold Kawartha Conservation liable for any damage, vandalism or theft. If Kawartha Fisheries Association wishes to do .i -3- so, Kawartha Conservation will permit Kawartha Fisheries Association, at its cost, to enclose and otherwise modify the said drive shed, provided such modification is undertaken with the knowledge and written approval of the General Manager of Kawartha Conservation. _ 15. First and last month rent of the one office ($125x2) to be paid in advance; monthly rent and second office room holding fee to be paid on the last day of the preceding month. Additional fees as incurred to be paid when incurred. 16. This agreement may be terminated without cause by either Kawartha Fisheries Association or Kawartha Conservation upon three months written notice to the other party. 17. This accommodation agreement ends as of March 31, 2000 unless renewed. An offer of renewal or intent to not renew will be presented by Kawartha Conservation to Kawartha Fisheries Association by September 30, 1999. 18. Kawartha Fisheries Association will be provided access to the storage shed and small compound adjacent to the main workshop compound for equipment storage. In accepting the use of this storage facility, Kawartha Fisheries Association acknowledges that this storage shed and compound is also used by other groups working with Kawartha Conservation and thus Kawartha Conservation does not guarantee full security of this area and Kawartha Fisheries Association will not hold Kawartha Conservation liable for damages, vandalism or theft of any item left in this storage shed or compound. Having reviewed the above agreement, we the undersigned agree to be bound by its terms and conditions. for Kawartha Fisheries Association witness ) President date witness ) Executive Director date for Kawartha Conservation witness ) Chair date witness ) General Manager/ date Secretary-Treasurer I If-1r-1V LJJV 1CJ•�I I 1 1'\UI I f-I\UU LCVCL [,1(�f-II YI.fI I V VLJVJVGJUUJU 1 VL ' COUNCIL INFORMATION 1_2 FACSIMILE COVER SHEEN' i Page 1 of-A I Date: Monday March 16,1998 TO: MUNICIPAL,CLERI I'MASURER FRONT. 'transit Capital b1anageanent . 3rd Floor,Central Building Room 328 M 0NJC,Je6� 1T�' OF CI,MN6108 1201 Wilson Avenue Downsview,Ontario ' FffiX (' (�O�) 6a3- MO M3M1J8 SUBJECT: 9 7 Mu-nicilial Tropssit Subsidy Eamenxs MESSAGE: A payment has just been submitted for payment by the Ministry of Transportation related to transit subsidy. The attached pages provide a summary of the payment made including the distribution of funding within the main subsidy programs and the address to which the payment will be sent. The actual payment is issued by the Ministry of Finance and may" be combined with other program or project payments to be made by the Province to your municipality.You should note the revised mailing address above,which should be in . effect until late April at which time our address will be the 214 Floor West Tower_ Telephone and fax numbers remain unchanged.You should also be aware that in the last year of the Municipal Transit Subsidy Program that capital costs submitted in the Final S ubbidy Claire must be supported by invoices or payment certificates if not previously submitted with an earlier claim as well as proof of payment.All final claims if not;-. `R t already submitted should be sent immediately. -M x ' V If you have any questions or concerns,please contact Mr Jun Ferguson at(4 16)23�' -- or Mr. Allan Thompson, at(416)235-4022. w:,rHOWSOMPAYME IS.Fax f MAR-16-1998 10:47 FROM PROG DEVEL BRANCH TO 819056230830 P.02 4 March, 1998 MINISTRY OF TRANSPORTATION OF ONTARIO Recommendation for Payment of Subsidy to the Corporation of the Vendor Code M#10402 Municipality of Clarington i Physically Disabled Operating Claim Number 4 Period Ending Date: December 31, 1997 Approved Subsidy Alloc, $ 4203 i Expenditures Subs @ 25% 99,424 Expondituros Subs @ 30% 0 Municipal Expenditures 0 Gen/Admin. Expenditures 0 Total Expenditures 99,424 1 Regular Service Revenue 11,408 Other Revenue 0 Total Revenue 11,408 I Total Net Cost 88,016 Charitable Donations 0 Local Passenger Trips 3,417 X-Boundary Passenger Trips 0 Other Passenger Trips 0 Special Vehicle Hours 0 Other Vehicle Hours 2,760 Basic Subsidy 24,856 Passenger Subsidy 11,960 X-Boundary Subsidy 0 Total Subsidy 44,008 Less: Previous Payments 38,325 Transit Office Adjustments (1,425) Audit Adjustments 0 Subsidy Payable $ 4,258 E Total Subsidy Payable for this Claim: $4,258 Note: Physically Disabled operallT,Subs!a limited to funds allocated. i The above statement represents work which is in accordance with the Public Transportation and Highway Improvement Act. I recommend payment to subsidy in the amount of S 4,258 to the Treasurer of.the Corporation of the: Municipality of Clarinaton f 40 Temperance Street ( Bowmanville,Ontario I°. COUNCIL INFORMATION I-3 . JOHN R. 0700LE Ontario Member of Provincial Parliament MAR 24 II 42 Ahl burham East MAR 1 8 1998 a � r U A `80N�C1PAI.IYY OF CIAFtItaGlClty March 11, 1998 MAYOWSOFFICF Ms. Cynthia Meams Chief Executive Officer Clarington Public Library 62 Temperance Street Bowmanville, ON L1C 3A8 Dear Ms. Mearns: I have been advised b the Minister of Citizenship, and Recreation the � Y P> > Honourable Isabel Bassett,that approval has been given to your application for the Library Strategic Development Fund-Network 2000/OP Net funding in the amount of $9,600.00. I would like to congratulate you on the initiative of the library in undertaking this initiative. As the provincial representative for Durham East, I am very familiar with the importance of the Library to our community. I would like to take this opportunity to commend you on the services the Clarington Public Library provides to residents. Again, my congratulations to you and good luck with this project. Yo s truly, John Ri O'Toole, MPP Durh East V cc-Mayor Diane Harare and Members of Council for the Municipality of Clarington --------- i Ercl. •; -1 Legislative Office: Room 413•Legislative Building•Queen's Park•Toronto•Ontario WA 1 A8•Tel.(416)325-6745•Fax(416)325-6255 O Constituency Office: 75 King SL E.•Bowmanville•Ontario L1 C 1 N4•Tel.1-800-661-2433•(905)697-1501 •Fax(905)697-1506 - ' v • Ministry of citizenship, Mlrlist&e des Affaire6 oivlgaes, Culture and Recreation de la Culture et des Loisirs Minister Mlnlstre 6th Floor 60 6tage 77 Boor Street West 77 rue Sloor ouest Toronto ON M7A 2R9 Toronto ON M7A 2R9 OnOrio Tel.:(416)325-6200 Tdl.:(416)325-6200 Fax:(416)325-6195 T616c.:(416)'325-6195 March 11, 1998 Ms. Cynthia Mearnsl/ Chief Executive Officer Clarington Public Library 62 T•emperence Street Clarin-ton, Ontario L I C 3A8 Dear Ms. Mearns Re: File# 97 — 1 DBC — 0031 j Library Strategic Development Fund — Network 2000 i OPNet 1 am pleased to inform you that your application for Library Strategic Development Fund-Network 2000 / OPyet funding has been approved in the amount of$9,600. I The general terms and condition`s of the Library Strategic Development Fund — Network 2000 i pPi\let funding were agreed to upon your signing the IN41nistry's application form. Other terms and conditions of this grant are outlined in the attached agreement. I am pleased that the Ministry is able to assist the Clarington Public Library in undertaking this project. Congratulations and best wishes for success. Sincerely Isabel Bassett Minister Cc: John O Toole, M.P.P. Dtutlam East r COUNCIL INFORMATION 1-4 . uB*sT AN, , A SE. Za 1142 AM 18 NC- For Youth In Durham Region March 11, 1998 Mayor Diane Hamre xarv���: Mun. of Clarington Mun. Office 40 Temperance Street Bowmanville, ON MAR 2 0 199$ L1C 3A6 1jNiGIS'ALITY OF CLARiNGTON Re: Racing Against Drugs A E NgO' �., � MAY0};'S OFFIa Dear Mayor Harare, On behalf of the Racing Against Drugs Committee I would like to extend an invitation to you and your employees to attend our open house event on Wednesday, April 29 from 6:00pm to 9:00prn. The open house will be held at Harman Parr Arena, 829 Douglas 5-treet, Oshawa. The Racing Against Drugs committee appreciates your contributions to and support of this worthwhile program. During this week-long event over 6000 grade six students in Durham Region will be participating in this exciting, interactive program. Throughout the open house you will have the opportunity of experiencing first hand the excitement generated from this program. Racing Against Drugs promotes a healthy drug-free lifeszh4e. Please call me to confirm your attendance. Looking forward to seeing you on April 29th. Sincerely, ; iJ is T J C ,��...� Constable Mary Carr Durham Regional Police � (905) 579-1520 Ext. 1868 US STA NCE. 0' UN CIL For Youth In Durham Region AGAINST 1(D!R )SEA�E91/1�,� WedneS4- y., April29, 1998 J q7W E: 6:OOpm - 9:OOpm PLACE: gfarman Part Arena, Oshawa 6.•0 m � 0p Canadian Arnwd Torces Sky Jfawks 7:0Opm Metropolitan Toronto (Police Winged Wheels (Precision motorcycle team 7.•30pm Voices 0 Eairman (Students from E.A. Fairman P.S. who performed in the stage production of Joseph c� theAmazing Technicolor 1Dreamcoat� 8.Wpm Corporate Challenge 9.00pm Closing 1 I COUNCIL INFORMATIO I_5 1916 City of Kitchener DEPARTMENT OF CORPORATE SERVICES & CA&6K", �:.; r t.F ' , � EX INDUSTRIA PROSPERITAS R.W. Pritchard, A.M.C.T., C.M.C. City Hall, P.O Box 1118 General Manager of Corporate Services 200 King Street West and City Clerk _ Kitchener, ON N2G 4G7 Canada Phone: (519)741-2280 FAX: (519)741-2705 Internet: www.city.kitchener.on.ca E-Mail: robertpr @city.kitchener.on.ca March 3, 1998 j TO: Ontario Municipalities with Population over 50,000 i Dear Sir/Madam: This is to inform you that the Council of the Corporation of the City of Kitchener at its regular meeting held on Monday, March 2, 1998, passed the following resolution, namely: "WHEREAS the Federal Government is in the process of negotiating the Multilateral Agreement on Investments with the 29 wealthiest countries in the world with the intention of having a signed agreement by September 1998; and, WHEREAS concerns about the agreement have already been raised by 565 organizations, with representatives in 70 countries around the world; and, WHEREAS the citizens of the City of Kitchener have had little access to information and informed debate on the Multilateral Agreement on Investments, from the federal government, and the mainstream media on its implications locally, provincially, federally and globally; THEREFORE BE IT RESOLVED that the Corporation of the City of Kitchener urge the Government of Canada to suspend negotiations on the Multilateral Agreement on Investments until it has consulted more widely and in depth with the people of Canada, especially and including, the soliciting of detailed responses from municipal councils and their citizens; and further, That the appropriate City staff be directed to discuss this issue with local M.P.'s and to prepare a report on the implications of this Agreement on municipal government; and further, March 3, 1998 Page 2 That a copy of this resolution be sent to local M.P.'s, the Federation of Canadian Municipalities, the Association of Municipalities of Ontario and Ontario Cities having a population greater than 50,000." Yours truly, R.W. Prit and Genera anager of Corporate Services & City Clerk :pm l i i i C 1` z COUNCIL INFORMATION I-6 Ministry Mowat Block of Queen's Park Ontario Education Toronto, Ontarip 1998: 132 WA I L2 yr MEMORANDUM T0: Municipal Clerks&Treasurers Directors of Education Secretary-Treasurers of School Authorities FROM: Joan Andrew Marc P. Godbout DATE: March 4, 1998 SUBJECT: 1998 Municipal Payments to School Boards and School Authorities. I As you are aware, amendments have been made to the Education Act, by the passage of Bill 160, requiring the Ministry of Education and Training to publish, for each common jurisdictional area, the proportion of enrolment between school boards by municipality and for territory without municipal organization. These proportions, which are to be updated annually, are to be used by municipal clerks and treasurers and by those school boards that function as municipalities for the collection of taxes in unorganized areas, to distribute business taxes to school boards. The proportions to be used for 1998 are attached as Table A. Please note that Table A will also apply to residential taxes where the property is owned by "designated ratepayers" as defined in subsection 238(1) of the Education Act(e.g. publicly traded corporations). There is also transitional provision for determining the March 31, 1998 payment to school boards. The total payment for public school purposes and for separate school purposes is to be equal to 12.5 per cent of the amount levied for 1997 on residential and farm assessment and 25 per cent of the amount levied for 1997 on commercial and industrial assessment for public and separate school purposes respectively. Where a board has entered into an agreement with a municipality that provides for a different payment schedule, other than as prescribed under Subsection 257.11(1) of the Education Act, municipalities are to adjust these percentages in a similar manner described above. The public school portion and the separate school portion are to be apportioned among English-language and French-language school boards in proportion to the enrolment shares specified in Table B. The other payments in June, September and December are to be determined according to the appropriate shares of the 1998 education tax levies. t -2- ' i As required under the Education Act, both tables will be published shortly in the Ontario Gazette. Later this spring, after the Ministry of Finance has set the education tax rates and the final tax roll is returned, municipal clerks will be required i to make any necessary adjustments to ensure that education taxes have been distributed for business taxes in accordance with the proportions set out in Table A and for residential taxes in accordance with the amounts designated to each school board. In addition to the two tables described above, we have attached a copy of 1997:133 and a copy of the relevant sections in the Education Act pertaining to this matter. If + you have any questions, or require additional information, please contact Robert Byers at(416) 325-2036. 1 Joan Andrew t Marc P. G bout Assistant Deputy Minister Assistant Deputy Minister �. CC. District School Board Superintendents of Business Doug Barnes,Assistant Deputy Minister, (Acting), Municipal Policy Division, Ministry of Municipal Affairs Paula Dill, Assistant Deputy Minister, Municipal Operations, Ministry of Municipal Affairs. Nancy Bardecki, Director, Municipal Finance Branch, Ministry of Municipal Affairs Philip McKinstry, Manager, Taxation Policy, Municipal Finance Branch, Ministry of Municipal Affairs. i r- i 3 COUNCIL INFORMATION I-7 THE NEW DEVELOPMENT CH, , §;E�GAQT%Y997 A balanced framework TECHNICAL INFORMATION BULLETIN The new Development Charges Act, 1997, was proclaimed Introduction March 1, 1998 and affects municipalities that have, or plan to enact, development charge bylaws, and will affect businesses subjectto development charges. The legislation is a framework for a balanced approach to development charges-- its provisions represent a fair way to ensure that growth pays for growth and, at the same time, distribute costs more fairly between new and long-time residents of Ontario communities. This legislation reduces the scope of services for which Scope of Services municipalities may impose development charges. Reduced Municipalities are now unable to impose development charges for: • cultural or entertainment facilities (e.g., museums, art galleries, theatres), but not including public libraries - • tourism facilities including convention centres • parkland acquisition • hospitals • waste management services • administrative headquarters for the general administration of municipalities (e.g., city halls) • other services as prescribed (none are contemplated for regulation at this time) Municipalities will continue providing these services by using other sources of financing. ..................................................................................................................................................................................................... ... The technical information contained in this bulletin has been prepared by the Ministry of Municipal Affairs and Housing to assist stakeholdersand other interestedparties in understandingsome of the more technical components of the new legislation. This information is not exhaustive and addresses the key features of the new legislation only. For more information on the Development Charges Act, 1997, contact Nancy Bardecki,Municipal Finance Branch,at(416)585-6951. .............................._................................................................................................................................................................. ............ 1 The costs of eligible services, with some Cost Containment -- Cost of some exceptions, will be discounted by 10 per services to be discounted cent in the calculation of growth-related capital costs for purposes of funding from development charge revenues. The exceptions are services required at the time of occupancy. The "non-discretionary" services listed below will not be discounted: • water and sewer (including sanitary and storm) • roads and related services (e.g., bridges, sidewalks, street lighting) • fire protection and police • electrical power f The new Development Charges Act, 1997 A Clearer, Fairer Methodology contains clear direction on how development charges will be calculated. The essential steps that are necessary to create a development charge by-law are explicitly described in the Act. The municipality must determine the: • anticipated amount, types and location of development • increase in need for service attributable to growth, where council has indicated an intention to ensure such an increase in need will be met • eligible capital costs of services attributable to growth, based on a definition of "capital"costs that includesthe costs of acquiring,leasing,constructing or improving the necessary land, buildings and structures;certain eligible capital facilities(rolling stock with seven plus years' lifetime, furniture and equipment not including computer equipment, and library materials in circulation); interest on money borrowed for such purposes; costs of associated studies and the cost of development charges background studies • the average service level attained over the last 10 years, defined in the regulation to be the average level of all similar facilities where these have been provided in the municipality(i.e., not just a selection of similar reference facilities that were built to the highest service levels in previous years); average service level however can be adjusted to take into account legislated standards. • actual increase in capital costs, less any attributable existing surplus capacity • the portion of the increased. capital costs that will benefit growth as opposed to being triggered by growth 2 In addition, the municipality must reduce the capital cost estimate by: • any applicable grants, subsidies or contributions to the municipality toward the capital costs concerned • the 10 per cent discount from growth related capital costs, unless listed as one of the services not requiring the 10 per cent discount In addition to the discount and service Other Cost Containment Measures level measures outlined above, other cost containment measures include the following: • a provision that requires that anticipated development charge revenues not exceed anticipated capital costs • a provision that stipulates that where a municipality has chosen to exempt or discount a charge against a class of land (e.g. residential), it is prohibited from making up any shortfall by increasing the development charges applicable to another class of land (e.g. commercial) The Development Charges Act, 9997, Stimulating Industrial Investment and includes new measures to facilitate the Jobs expansion of existing industrial facilities and to promote new industrial activity. Most notably, the new legislation provides mandatory exemptions for expansions of existing industrial buildings of 50 percent or less. Expansions beyond 50 percent of the existing gross floor area are subject to development charges only on the portion beyond 50 per cent. The new legislation also allows municipalities to phase-in the payment of development charges by all types of development, including industry. It also maintains the existing provision that enables municipalities to entirely exempt classes of development,.including..._._..__.-., industry, from the payment of development charges. �y r Greater Accountability The new legislation consolidates and reforms requirements that were introduced in Bill 20, the Land Use Planning and Protection Act, 1996, that provide for greater transparency, disclosure and more detailed accounting of development charge revenues and expenditures. • The legislation includes the ability to prescribe by regulation the disclosure of development charge revenues and expenditures in the annual Statement of the Treasurer.The regulation includes such matters as the description of services and transactions into and out of development charge reserve funds through the year, as well as fund opening and closing balances, including the use and allocation of credits. • The Development Charges Act, 1997 also requires that municipalities prepare a background study that clarifies the types of services for which municipalities will be imposing development charges, provides detailed information on how the development charges were calculated,and requires the municipality to analyse the long-term capital and operating costs associated with facilities they are intending to finance from development charges. i • The new legislation requires that the background study be-made available to the public when a municipality seeks to pass a development charge by-law. The municipality is required to use its power to impose conditions on subdivision approvals to ensure those persons, who make first purchases of subdivision land after final approval of the subdivision plan, are informed, when land is transferred, of all the development charges related to the development. • The new legislation and its regulations continue the requirement that a pamphlet outlining development charges in effect in a municipality must be available to anyone requesting same following the adoption of a development charge by-law by the municipality. The Development Charges Act, 1997 Relationship to Planning Act Approvals clarifies that municipalities shall not be able to impose charges on specific developments, in addition to development charges,through conditions of approval or agreements under sections 51 or 53 of the Planning Act unless explicitly authorized under the Planning Act(e.g. parkland). The planning approval process is referenced in the legislation as the means of achieving accountability to the first purchasers in subdivisions following final plan of subdivision approval— the municipality now has a duty under the new legislation to impose conditions on subdivision approvals designed to ensure first purchasers are informed, at the time the land is transferred, of all the development charges related to the development. 4 �! t In place of overly complex and largely Front-End Financing Fixed un-used provisions in the former legislation, The Development Charges Act, 1997 provides a straightforward framework for front-ending agreements that meets stakeholder calls for provisions that are simpler and mor fl e exible. Front-ending agreements permit front-end developers to build and oversize municipal services and to be reimbursed for costs beyond their share by subsequent developers in the area benefiting from these front-ended works. i One fundamental principle is continued -- while the municipality is required in these agreements to pass through payments from subsequent developers to the front-ender,the risk that subsequent development sufficient to repay the front-ender may or may not occur is taken on entirely by the front-end developer. Key provisions in the new approach to front-ending: . permits front-ending only for any of the non-discounted services eligible under The Development Charges Act, 1997(the non-discretionary services listed on page 2) provided the services are already included in a i municipality's by-law. requires that a development charge by-law be in force in a municipality and that the by-law cover the area to which the front-ending agreement applies before any front-ending agreements can be entered into allows entire front-ending obligation to be "tiered" or sequenced from one major front-end developer to another permits front-ending developers and municipalities to commence projects covered by a front-ending agreement priorto the day the agreement is made (to ensure time taken in any appeals does not unfairly affect front-ending) clarifies municipal responsibilities and accountability for receiving payments from third parties under front-ending agreements and making corresponding reimbursements to the front-end developer provides notice and appeal provisions where there are objections from other land owners in the area affected provides that, where any subsequent appeals with respect to the agreement are successful, the front-end developer assumes the risk of not being able to recover costs from future benefitting owners 5 Municipalities will have up to 18 months from the date Moving to the New Regime of proclamation to establish new development charge by-laws. All development charge by-laws passed under the old legislation will expire no later than August 31, 1999. This transition period was designed to ensure that municipalities have time to prepare the background studies for development charge by-laws required under the-new regime, adjust their capital forecasts,and address credits owed to developers for - services which are no longer eligible. In order to ensure a balanced and administratively straightforward transition period, the government has set out specific transition measures for reserve funds, debt, credits and old by-laws. Reserve Funds: Reserve funds established for services that remain eligible under the new regime will become reserve I funds for the same purposes under the revised Act. 1 I I 1 Reserve funds established for services which are no longer eligible(e.g., a museum) must be moved out of the development charges framework and established as a separate capital reserve fund which can be used to finance those services for which the reserve fund was initial) established y h (e.g., a museum) or , alternatively,be allocated to any eligible service development charge reserve fund (e.g., roads). If, at the end of five years, monies still remain in such a reserve fund (that is, a reserve fund outside the development charge regime),the municipality must transfer such funds to a development charge reserve fund. I I ! Debt: Where a municipality has incurred debt(e.g.,issued a debenture) relating to eligible or ineligible services, , the new legislation permits a municipality to include the cost of paying off the debt(principal and interest) in the capital costs of the service for the new by-law. For debt incurred on ineligible services, the following conditions in the regulation will apply: I I the debt relates to a service contained in a development charge by-law on or before I November 25, 1996 the project for which the debt was incurred was tendered for construction on or before i November 25, 1996 the debt was either debentured or the subject of documented internal fund borrowing on or before November 25, 1996. i i i 6 Credits: i Outstanding credits which were to be applied to a reduction in future development charges under section 13 of the old legislation shall be dealt with as follows: Credits for services that are eligible under the new Act will be applied to reduce development charges for those services. Credits for services that are ineligible under the new Act must be cashed out by the end of the j transition period. i Credits held under section 14 of the old Act("old section 14")for works constructed or payments made to a municipality prior to the enactmentof the former legislation in 1989 will be addressed in the following way: ; Any old section 14 credits will be carried forward as credits incurred under the new Act. i The provisions of the original agreement between parties shall prevail over any conflict with provisions in the new development charge by-law. The credit will be recognized as a credit j towards a development charge imposed by a by-law under the new Act. I � i Municipal recognition of old section 14 credit claims and the appropriate credit conversions are to ' be negotiated by the municipality and the parties making the claim. Disputes will be decided by the Ontario Municipal Board. i Where an old section 14 credit is given for a service that is ineligible under the new Act, any resulting shortfall in revenues cannot be made up through higher development charges imposed ' upon other development,and any non-DCA revenue source funding the credit concerned must be , reported by the municipality. i i I Old By-laws: By-laws can be made to amend an existing by-law under the old Act,subject to the approval of the Minister of Municipal Affairs and Housing, during the transition period. However, only in a very unusual i circumstance would Minister's approval be given to such amendments unless they reflected the spirit and intent of the new Act. Effective March 1, 1998,any new by-law must be adopted under the new Development Charges Act, 1997. i February 27, 1998 I 7 i i I i i i i i From:Dow Hlndson To: C4rinpton The Munlolpsdlty of DO*:101010$ Time:10:44:22 Pao*1 of 8 !' COUNCIL INFORMATION I-8 R 41 'IAR IZ pd �';' N MAR 1 1 1998 A Brief overview of the Canadian Heritage Rivers System and the Program to Nominate the 'Trent-Severn as a C 11111Y 461 1�1 OU107OU River Mankind is increasingly aware of the fragile nature of our planet. Protecting earth's environment is essential to our survival. But we.do not want to just survive. We.want to survive in a society governed by elected, accountable and responsible government, where traditional property rights are full, respected and protected. The CHRS proposal for the protection of the Trent-Severn challenges both our rights as property owners and our rights to responsible government. The trade-off is not necessary. The following are some of the risks in the C:HRS proposal: 1. One of the projects described in "Grand Actions", the newsletter published by the managing agency for the Grand River heritage watershed management plan, is a"pilot study(whose) goal is to assemble a manual that naturalists and citizens groups across the Province can use to identify local environmentally significant natural areas. This information will assist municipalities in land use planning." (Grand Actions, June 1996) 2. Another project described in "Grand Actions" is "the development of a Regional Greenlands system .....to help conserve 67 ESA's (environmentally SIGNIFICANT areas) . The project dill determine how these areas and the LINKAGES between them can be conserved for the future. This process will focus on natural functions of land and water and will not investigate opportunities for public access." ("Grand Actions" March/April, 1997). One can speculate how property values would decline if municipalities should cave in to pressure to designate properties (and the corridors linking them)deemed to be SIGNIFICANT in the opinion of an unkno;vn "naturalist" or"citizens group", and then plan to prevent public access to these lands. Would any councillor offer up his property as one of these significant areas? Please keep in mind that no municipal council has seen the management plan for the Trent-Severn and will not have an opportunity to evaluate it impact on resident, until after the Nomination, which you are being asked to endorse. 3 Once a river is nominated, the next step in the process is the development of a management plan, by, we.are told, local people, who then become the'managing agency-. This, incidentally,. is the first opportunity in the process for"public" input: from "stakeholders". The managing agency convenes meetings of invited persons and agencies to join the "stakeholder council". Owing to the long list of federal and provincial agencies involved as stakeholders. we will provide this information to interested parties upon request. There is no mechanism for electing the managing agency, for input from the general public, or for holding the managing agency accountable. For example, we have been told that the case of the Grand River designation is exceptional. in that they" (i.e. the stakeholders) requested that the entire watershed be designated. As we.W1111 have no voice in the selection of the managing agency, or whom they invite as stakeholders, we cannot be assured that a similar designation of the entire watershed would not occur on the Trent-Seve.m. I From:Doug Nlndson To: Claringlon Ths MunlolpAliry of Date:1018188 Tim*:10:46:07 Pag•2 of 8 4. As for the managing agency itself, in the case of the Trent-Sevem, both the federal and provincial governments have jurisdiction, given the locks and canals components of the waterway. Therefore., rather than being just"local people", the managing agencies would have both federal and provincial bureaucratic components, as well as special interest lobbyists, and an influence far out of j proportion to what an unelected and unaccountable agency should have. These agencies will come to perceive themselves as the legitimate 'ecosystem' or 'watershed' managers for the Trent-Severn Watershed, a role more properly occupied by elected municipal councils such as Victoria County Council, 5. The heritage river advocates will tell you that designation is similar to the Michelin restaurant guide, or the naming of a highway the "Loyalist Parkway", They should be reminded that Michelin does not seek to manage its listed restaurants, and the Loyalist Parkway does not include land for 50 miles on each side of the roadway. 6. The heritage river agencies would like us to believe that"heritage" designation for the watershed will be a boon to tourism. If this is the case, Council should be reminded that no one owns the word "heritage". Victoria County could promote itself through municipal councils and chambers of commerce, as a"heritage" community, a "heritage" river, a"heritage" watershed, with "heritage" towns and villages. We would thus have all of the supposed benefits of a"heritage" designation withoutthe price tag, in the form of the management plan, attached to official CHRS designation. The CHIZS can do nothing for us that we cannot do for ourselves. I I C%'r CI.Ef;K �. __....., i i From:Doug Hindson To: Ciarington The Munlolpallty of Date:1018108 TIms:10:46:40 Pap♦8 018 MEMO March 10, 1998 TO: Reeves, Deputy Reeves, Mayors and j Members of Council in the Trent-Severn Watershed FROM: John Panter and Doug Hindson SUBJECT: Information on the proposal to nominate the Trent-Severn as a Canadian Heritage River Many of our watershed municipalities now have new members of Council who were elected last November. These officials have not had the opportunity to hear our side of the heritage rivers initiative. We offer the attached document as an aid to new council members in their understanding of this issue. This information and our case has been built on factual information taken from either CH RS documents themselves or from documentation provided by the lead agency of the Grand River designation, The Grand was designated in 1994. If your Council plans to hear presentations by the proponents of The Canadian Heritage Rivers, initiative, we would ask that we be invited to appear before you at the same time. In this way Council will have the benefit of hearing both sides of the issue at the same time. If any member of Council desires specific information, or would like to clarify items contained in the attached document, please contact one of us, Mr. Panter may be reached at(705) 738-6039 and Mr. Hinclson at(705) 738-3303. i Thank you. i I COUNCIL INFORMATION I-9 GTA. MAYORS & REGIONAL CHAIRS COMMITTEE ��aR 12 03 E'ii `99 FRIDAY, FEBRUARY 20, 199$ MOVED BY: MAYOR STEVE PARISH, AJAX SECONDED BY: MAYOR MARCEL BRUNELLE, WHITBY 1. THAT THE Minister of Municipal Affairs and Housing be requested to ensure that all Ontario Housing Corporation (OHC) projects be brought up to current building standards, at provincial expense, in conjunction with the transfer of administrative responsibilities to municipalities; 2. THAT THE Premier of Ontario b e req uested to compensate munY pahfses for any shortfall in existing replacement reserves and in future reserve i contributions, as identified in qualified surveys; 3. THAT THE Minister of Municipal Affairs and Housing be requested to immediately give authority to municipalities to decide on the appropriate administrative model for local housing authorities (LHA.$); I 4. THAT THE Minister of Municipal Affairs and Housing be requested to direct Ministry of Municipal Affairs and Housing staff to consult with municipal finance officers on pending mortgage renewals; and further that since the Province is generating significant savings from mortgage renewals in the current year, and given the significant savings in 1998 and subsequent years, that the first year of municipalities receiving responsibility for social housing that the Province commit to flowing these saving to municipalities to establish designated replacement reserves for hau$ing units; and further that these savings not be included in the wider Jo.�vn loading issue; 1 - continued.... 1 - ......._.....__... Munldp4w4o of Ike • Q%AW Ton./wo Mu Page 2 5. THAT THE Minister of Municipal Affairs and Rousing be requested to ensure that income integration, consistent with original project target plans, is permitted and that income integration is explicitly permitted in ORC projects-, 6. 'PRAT THE Minister of Municipal Affairs and Rousing be requested to i provide information, including financial statements and budgets for projects, audit reports, operational review,full status reports on "projects in difficulty", original and revise agreements,•and mortgage data for all ! social housing units for which municipalities have been given funding responsibility; 7. 'SAT THE Premier of Ontario be requested to commit to compensation for capital spending needs for social housing arising from enforcement of � federal or provincial legislation or regulations, such as building and fire; and further that capital be provided to provide for social housing units as � well; S. WHEREAS despite the objections of municipalities to the down loading of social housing, the Province has passed Bill 152; NOW TREREFORE be it resolved that The Honourable Alfonso Gagliano, the Federal Minister responsible for the Canadian Mortgage and Housing Corporation be requested to enter into or review agreements with the Province of Ontario to enable the orderly transfer of the administration of social housing programmes currently administered by the Province to municipalities, consistent with the shift of financial obligations and with housing programme reforms reflected in the Report of the Advisory Council on Social Housing Reform, subject to satisfactory arrangements on all the above recommendations; 9. FURTHER that the Federal Minister be requested to commit to work out costs with the Province resolving financial implications of projects in difficulty and/or with operating deficits and/or needs before transfer to � municipal government. CARRIED � MwJdP-IkL"u tM G� T�eoa<v A= 83/10/90 23:14:49 EST; ASSOCIATION OF?-> 905 623 6838 CLERK-Clarington Hun Page 082 MAR-18-98 WED 05:54 PM AMO FAX N0, 4169716191 P. 01/01 Communication � , i j Association of Member COUNCIL I NFORMAT��N �, i r ip8lites I-10 of Ontario FZ —F Toronto,UnlVefel SuHe 1701 Torontoo,,ON ON MSG 1E9 Tel;(419)971-9856-fox:(416)8716181 smell:amo®amo,munlcom.com For immediate action March 18, 1998 Alert -98/008 Province Passes a Regulation to Increase Upper-Tier Interim Levy for 1998 The Issue: The Minister of Municipal Affairs and Housing today passed a regulation which increases the upper-tier Interim levy for the year 1998 only. The Facts; in recognition of the impact of the Who Does What realignment of responsibilities on municipal revenues,tho Minister of Municipal Affairs,and Housing today signed a regulation which increases the normal regional interim levy amount from 50 per cent of the amount requested from the lower tier municipalities in 1997, to more than 50 per cent, A percentage increase has been calculated for each region. Bill 149, Falr Municipal Finance Act, No.,*, gives the Minister the authority to increase this percentage. In terms of Counties, Bill 149 also gives the Minister the ability to alter the percentage installments to be paid to Counties by the lower tier municipalities in 1998. Counties do not have the authority to impose interim levies. The standard peroentago installmont is 25 por cent. This regulation increases 11141 pulVul11tt u, ctyc111i VdIVuI'Qted iul't caLL h County. Municipalities are also reminded that under section 257,11(9) of the Education Quality Improvement Act, Dill 1 CO, as a traiisitian rnaeeuee far 1000,the March 1008 installmont payablo to oohool boardo from the residential assessment is reduced from 25 per cent to 12,5 per cent. The rate of 25 percent will be restored in 1999. According to the Ministry, the method of calculation for Each upper tier takes into consideration three factors: the amount of money not required to be paid by the lower tier municipality to the school board; the 1997 levy; and the split between upper and lower tiers of new financial responsibilities affecting cash flow before June 30". Action Requested: The Ministry has sent a copy of the regulation to all upper and lower tier municipalities, While upper- tier municipalities will not be given a detailed breakdown of how their percentage increases were calculated, they can contact the Municipal Finance Branch of the Ministry of Municipal Affairs and Housing at (416) 585 - 6951 for more information. This information is also available through AMQ's Municom network at www.municom.com For more information contact: Joanne Meddaoui, Policy Advisor, Policy and Government Relations at (416) 971-9856 ext. 320 or email:jmeddaoui @ amo.municom.com Transmission problems: Lilian Cheung at (416) 971-9856 ext. 308 G.1WSERW0UCY\RNALU 9o319*R.Npd FROM :DURHPM POLICE TO 905 623 5717 1998,03�� �B #969 P.01/01 COUNCIL INFORMATION I_II ASFG Eli, +iii •� 11` Tupndq; Marplh '!n, 19+4#I THIS DURHAM REGIONAL POLICE SERVICE IN COOPERATION WITH THE TOWN OF WWTBy RADAR!MESSAGE BOARD INTR(?imam IN THIS, TOWN 0',P 1 111T]Ry "on numerrMV nccaSions, resident~of the Town of Whitby have expressed congeries abut the actions ofti� me drivers within their community, 71hese concerns relate to: excevRtveaJyeeciin� ; # dlsabgyiNg traffic control devices(f.e. ,stop,vigns and traffic ltglIft), and + OOr nr aggressive driving hahits; and are 14AY lly expressed by residents aver the telephone to elected ri ffletal:s acrd the prjlic�e. �"he residentq that raise these concerns bellevc6, and riKhtly so, that the nations dithese drivers tend to recluse fife grtallty o life it,their neighbourhoods and are amming fear and anxisey about roan safety, Many aitlzens have asked "What can we do to help make our,streets safer?,. The W11itby;C0=nunity Police Office and the Town of Whitby have been working together to address our°citimns' concerns through education, awareness and enforcommit, Recently, the Town of%ltby purchased a Speed Display Sign or as it is more commonly referred to, a "Radar Message Board", The Radar McSSage Board is an innovativo product which utilizes a r far spend measuring device and a display sign combined into one easy transportable tulit, The Radar Message Board will be opefAAted by volunteers and is strictly an educational tool. It has been cortsistendy shown that when the police respond to traffic rel&ted complaints in a neighbotrrhaod, SO°�a or morn oftlZe of�'feisdar4 are fOwW to i,e I sl�lnxtts oflilto area. Progress has teen made in reducing this probI©m, The Radar Message Board will advise drivers tbat they are exeeedirng the Speed limit and advise thorn of our communities°problem. Community groups, members oftho Parent Safety Patrol Neighbourhood Watch,polity voli�ers and camerae cit9 as will be able to "sign out"the Radar Message Board at the Whitby Cornsunhy Police Office, 650 Rossland.Road East, Whit,for two day periods, While no fines oan be issued, the polioe will be sending;Ietters to the registered owner of a speading - vehicle, the Radar Me.ssagc Board will 4.160 form part of the Road Wgtch Fr r starting later this year in Whitby. Of,xazrt that will be The Radar tit sage Board will make its introduction in Whitby on M.oQuay Boulevard(north of Rothw Drive) on-Thursdav, March 12, 1998 at $;30 A1wC, It Will be operated by a group(n of residents from thv Queens Common Subdivision area who-are interested in being involved in eliminating a siding problem wham they reside. For mart o:nation,please call IrtspactQr Greg Reid the'OA itby Community Police o$jee (905) 579-1520 extension 1844 or Bill Grylls(Superintendent Of Transit and Trhfflic)at the,. Q-Am of Whitb;'Works Department(90516683544. 1 COUNCIL INFORMATION I-12 <Joea, s * f e i January 29, 1998��, 3i F DIAND, ONTARIO REGION,UNVEILS SPECIAL ECONOMIC EDITION OF THE INTERCOM NEWSLETTER TORONTO -- The Department of Indian Affairs and Northern Development(DIAND) is pleased to enclose a copy of the Special Edition Intercom newsletter on Aboriginal Economic Development for your information and reference. This newsletter profiles many successful Aboriginal business ventures in Ontario, and provides information on government programs designed to help promote and support Native business. I hope that you find this newsletter of interest. DIAND's Ontario Region communications, Executive Services, is interested to hear any comments that you may have or respond to any queries. -30- yy For additional on, contact: information, A a u Peter Sero, DIAND Communications, Executive Services -� .: Ontario Region ! Tel: (416) 973 - 6351 Fax: (416) 973 - 3421 email: serop ac.gc.ca o O Indian and Northern Affairs Canada _. .,... . .. __ ...: 25 St. Clair Avenue East ° Toronto, Ontario '.. ..._ _ M4T 1M2 NOTE: Newsletter available in Clerk' s Dept. Government Gouvemement Cmacta of Canada du Canada Atomic Energy Control Board COUNCIL INFORMATION 1-13 8 ff co ML Ncws 1\UkV'5C: NEWS EDITOR/DIRECTOR ,1 i 1h� IIV ' N NEWS RELEASE 98-06 FOR R&YIEM,TLII3HASE � �? E} ► 'f �•� ����� ,�� , March 6 1998 RINGTON AECB publishes 1997 radiation exposures , (}pt}Gll'AL1TY Or'' MAYOR S OFFIa from Darlington and Pickering nuclear stations Ottawa—In the latest edition of its information bulletin,the Radiation Index,the Atomic Energy Control Board(AECB) indicates that the total public radiation exposures from the Darlington and Pickering nuclear i generating stations during 1997 remained extremely low. The most recent AECB Radiation Index shows that,for the three-month period from October 1 to December 31, 1997,the public radiation doses* due to the operation of the Darlington and Pickering stations were 1.2 and 3.4 microsieverts,respectively.This brings the total for 1997 to 4.7 microsieverts for Darlington and 13.2 microsieverts for Pickering. In comparison,a typical chest X-ray produces a dose of approximately 70 microsieverts, while a return flight from Toronto to Vancouver would result in an increased dose from cosmic radiation of about 20 microsieverts. The doses indicated due to the operation of the nuclear stations are for the most exposed persons, typically those living just outside the station boundary.Most persons in the region would have received less, since radiation doses decrease significantly as the distance from the stations increases. Regular readers of this bulletin will notice changes in the title and in the graphic presentation. The changes have been made in response to comments and suggestions received from local residents and through a door-to-door survey that we conducted to measure the effectiveness of the bulletin. Copies of the Radiation Index or related information may be obtained directly from the AECB by calling 1-800-668-5284. -30- C�1 "l 1 11 i€14 ill * The radiation dose is a measure of the quantity of radiation absorbed by the body.It is normally measured in units of millisieverts(one thousandth of a sievert)or in microsieverts(one millionth of a sievert). TliWAr --- is used in the Radiation Index. ;�;�,iQ�l? il!: ,__.._M,,�. • P'j: Contact: Robert Potvin - - -----_ - Communications Division (613) 995-5894 i . Lam'.-._..._.•..._. Government Gouvernement of Canada du Canada Caiia( a . ...._ Radiflon a Index `. "`" ° $ , . $ adtation dose dui 21=22.1. fromthe Pickering iVucleal�Station Syr . s4 V 4 w is z 3 ��a�y�"+- ti"aFy� +a.a e,{,�� � .. '' a t� o�er ffa Decerslrber 8, 7995 ,, � �3 fordo99from 1 1 K OWf 1 1t Results of lost four quarts o from a a Janes to Docembm 1997 .- Qsfrom s singly chest X�4y: abottt 70;` e a a is os'e=d to iss q� # ire AarlingtohN't6arStation "�M OcqT?V p a 1}o December 3l i997 x �� fordo9��#roi = x t aPl.stons+IOOOpirr r ; s � ®i 1.2 R.ruits of tart four quarts;from Janua to D.c.mb.r 1991 t f } t:1i°f+v �' ose(se oife it)microsTeyerts,an inferJiational unitised to measure rodiatitia dose ' Welcome to the new Radiation Index Regular readers of this bulletin will notice changes in the title and in the above graphic presentation.The changes have been made in response to comments and suggestions received from local residents and through a door-to-door survey that we conducted to measure the effectiveness of the bulletin. The first obvious change Is the title,Radiation Index,which we feel identifies more clearly the objective of the bulletin than did the previous name,Radiation Monitor.The information in the graphics box has also been simplified to present the relevant Information more clearly.A small bar chart has been added to show the changes in the results over the past year. Another major change is in the value given to the dose received from natural background radiation.The figure of 3000 microsieverts per year(radiation dose units)given In previous editions has been changed to 2000.This.does not mean that the amount of natural radiation to which we are all exposed has decreased;it has not.What has changed is the expected risk of harm from this radiation,which is the dose. Natural background radiation comes from various sources.Solar radiation,radiation from the earth's crust, and radon gas which comes from the soil and building materials around us,are the main sources of exposure to natural radiation. Based on the most recent research, the International Commission on Radiological Protection and other experts have determined that the dose that we receive from this last source,radon gas, is lass than p.eviousiythought.As a result,the estimated average dose from natural background radiation has been corrected from 3009 to 2000 microsieverts per year. in comparison to this background number,the a� maximum dose to the public due to emissions from the nuclear stations remains very small,as the above a graphic shows. sk For further information,please call us at 1-800.668.5284. r Nota:Pour obtentr une version fragalse de ce bulletin,veulllez communiquer aver nous au numdro ci-dessus. i` ',*J Atomic Energy Commission de contrble Control Board de 1'6nergie atomique Canada I COUNCIL INFORMATION 1-14 Consumers Gas Atria III, Suite 1100 2225 Sheppard Ave., East March 9, 1998 *h North York, Ontario M2J 5C2 Mailing Address: P 0 BOX 650 SCARBOROUGH %,�11< 5E3 Y , L Mayor Diane Hamre T! Municipality of Clarington 40 Temperance Street Bowmanville, ON Li C 3A6 Dear Mayor Hamre: OF GL''kRINGTON ()Ff-ICE It has become evident over the past few months that many of our customers are uncertain about their options for buying natural gas in today's competitive marketplace. In fact, buying natural gas directly from brokers (so-called "direct purchase") is an issue that you may have been questioned about in recent weeks. To clarify the current market situation, and to respond to typical questions our customers are asking, we have created an information brochure. We hope the enclosed brochure, which we will be sending to all of our customers beginning next week, will be useful to you in responding to any questions or queries you may receive. With this brochure, we hope that our customers will be better able to make informed decisions on buying natural gas in today's marketplace. Should you wish to discuss the brochure, or the issue of direct purchase, please do.not hesitate to contact me at 498-2976. Yours truly, Matthew Akman Manager, Government Relations - Municipal MA/ms SA0FFSVSCWGC/MATM ER.SAM FAXED / V COPT COUNCIL INFORMATION I-15 Minister f, Ministre of Natural Resources Canada !� des Ressources naturelles Canada MAR 10 1998 Ottawa,Canada K1Ak&B L L Fill y `118 Ms. Patti L. Barrie Clerk The Corporation of the Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1C 3A6 Dear Ms. Barrie: Thank you for your letter of January 29, 1998, informing me of your council's resolution of January 26, 1998 concerning discussions on local siting of a waste management facility for the area's low-level radioactive wastes. I I am pleased with the results of the January 15, 1998 meeting of Natural Resources Canada(NRCan) officials with local representatives in the Township of Hope. I understand that representatives of the Municipality of Clarington were present in the audience. I appreciate the willingness of the Council of the Municipality of Clarington to take part in discussions of this matter with the federal government This is yet another encouraging sign from the local community that we might achieve real progress on this long-standing issue. I have asked NRCan officials to schedule a meeting with the representatives that your council has appointed to discuss the matter further. Again, thank you for writing on this important issue. Yours sincerely, ; C F11ZN 4�..,,_........�, If , G01 0 1 Ralph Goodale c.c.: Her Worship Mayor Diane Hamre - - -The Corporation of the Municipality of Clarington i The Honourable Christine S. Stewart, P.C., M.P. Minister of the Environment Canada CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY COUNCIL INFORMATION 1-16 MINUTES - NO. 2 EXECUTIVE COMMITTEE MEETING MAR 23 3 52 pH 9,T,,sday. March 3 1998 - 5:00 p.m. (immediately after Fund Meeting) MEETING LOCATION: 100 WHITING AVENUE, OSHAWA Present: R. Johnson, Chairman D. Moffatt, Vice-Chairman I. Harrell J. Drumm J. Gray M. Novak r G. Emm J.R. Powell, Chief Administrative Officer S.L. Hanson, Director - Corporate Services jD. Wright, Director - Environmental Approvals & Planning R.P. Sisson, Director - Environmental Engineering Services M. Hrynyk, Superintendent R. Hersey, Planner Mrs. K.L. Tate, Executive Secretary The Chainnan called the meeting to order at 5:07 p.m. DECLARATIONS OF INTEREST - None ADOPTION OF MINUTES of meeting of Tuesday, February 3, 1998 Res. #6 Moved by J. Gray Seconded by M. Novak THAT the Executive Committee Minutes of February 3, 1998 be adopted as circulated. n!� CARRIED Res. #7 Moved by J. Drumm Seconded by J. Gray THAT the meeting convene "In Camera"to discuss a property matter. CARRIED I C�� 6L r EXECUTIVE COMMITTEE MINUTES - MARCH 3, 1998 - PAGE 2 Res. #9 Moved by D. Moffatt Seconded by J. Drumm THAT the meeting reconvene. CARRIED Res. #10 Moved by M. Novak Seconded by J. Drumm THAT the actions of the "In Camera" session be adopted. CARRIED DIRECTOR OF CORPORATE SERVICES (1) Verbal Report Lynde Shores Management Plan- Workshop #1 Update S.L. Hanson gave a verbal report with respect to the Lynde Shores Conservation Area Management Plan Workshop #1 held Wednesday, February 25, 1998 at the Whitby Mental Health Centre, Whitby, made reference to the report on the workshop (attached as Schedule H-1 to H-6 of Mar. 3198), and indicated this was the first of a series of four workshops to be held with hopes to have management options by the end of May 1998. Discussion ensued. Res. #11 Moved by G. Emm Seconded by M. Novak THAT the verbal report given by S.L. Hanson be received for information. CARRIED DIRECTOR OF ENVIRONMENTAL ENGINEERING SERVICES (1) Staff Report #4222-98 Canada Goose Management Strategy Res. #12 Moved by I. Harrell Seconded by J. Drumm THAT staff report#4222-98 (attached as Schedule H--7 of Mar. 3198) be received for information; and, THAT the Executive Committee endorse the recommendations contained in "A Strategy for the Management of the Canada Goose in the Greater Toronto Bioregion". CARRIED EXECUTIVE COMMITTEE MINUTES - MARCH 3, 1998 - PAGE 3 CHIEF ADMINISTRATIVE OFFICER'S REPORTS (1) Staff Report #4219-98 Central Lake Ontario Conservation Fund Res. #13 Moved by G. Emm Seconded by I. Harr6ll THAT staff report #4219-98 (attached as Schedule 5-1 of Mar. 3198) be received for information. CARRIED MUNICIPAL AND OTHER BUSINESS j I. Harrell updated the members on deliberations of the Regional Planning Committee and commended Don Wright for his excellent presentation to that body earlier in the day on Courtice development issues. J. Drumm expressed his support for-Mr. Harrell's remarks. Res. #14 Moved by I. Harrell i Seconded by J. Drumm THAT the meeting convene "In Camera"to discuss a personnel matter. CARRIED At this point, all staff not including J.R. Powell and S.L. Hanson were excused. Res. #16 Moved by J. Drumm Seconded by M. Novak THAT the meeting reconvene. I CARRIED Res. #17 Moved by J. Gray Seconded by J. Drumm THAT the actions of the "In Camera"session be adopted. CARRIED ADJOURNMENT Res. #18 Moved by G. Emm Seconded by D. Moffatt THAT the meeting adjourn. CARRIED The meeting adjourned at 6:15 p.m. _ Schedule H-1 of Mar. 3/98 L.YNDE SHORES CONSERVATION AREA MANAGEMENT PLAN WORKSHOP*1 REPORT FEBRUARY 25, 1998 7:00-9:15 P.M. WHITBY MENTAL HEALTH CENTRE i 1. Welcome and Introductions Mr. Russ Powell, CLOCA's Chief Administrative Officer, welcomed participants to the meeting and provided participants with the following message from CLOCA's Board of Directors. t He stated that the Board has established principles for the management plan process, which are: i • That it must be done within the context of CLOCA's jurisdiction, (this is one of the 15 watersheds within CLOCA's mandate). He noted that what is done here will influence how the other plans are done. • The area will need to be managed within the context of the whole watershed • It will need to take into_account the current and future uses within the community that may Influence the area • We need to think about what the future boundaries shWd be — this area is not to be considered a finished product • Lastly, the Institutional framework Is essential to consider — e.g. the federal Fisheries Act, provincial policies on ANSIs, wetlands, flood plains, the regional and local municipal plans, and the Watedront Regeneration Trust. He expressed that the Board was looking forward to and welcomes the advice of the community relating to the Management Plan. Mr. Powell introduced Sally Leppard, President of LURA Consulting Group who has been hired to facilitate the process. Sally described the facilitator's role as 'a third party neutral' — one whose job it is to help participants and CLOCA have a creative and mutually beneficial dialogue about the management plan. The participants introduced themselves. A fist Is attached, as Appendix A CLOCA'S consultation plan process was described to participants and Sally noted that CLOCA would welcome suggestions about how to adjust the process. The agerda for the evening was presented and agreed to by participants. i 1 2. Orientation Session Schedule H-2 of Mar. 3/98 Purpose of the Management Plan: Ms Sandra Hanson described the purpose of the management plan'and what it would be achieving, and the process to be followed. She noted that the goal of the management plan and the goals for the component parts of the plan had been developed based on the questionnaire results. One participant asked how the questionnaire was administered. Ms Hanson noted that about 80 participants completed the questionnaire and CLOCA staff analyzed it. Legislative, Planning and Policy Context: Mr. Don Wright described the planning content elaborating on Mr. Powell's remarks. He noted that CLOCA's mandate is to protect people from Natural Hazards, through Regulation and promote the protection of Natural Heritage, ANSI, Wetlands,, etc., through its commenting role in the planning process. He noted that CLOCA's process needs to look at the entire watershed. Additional lands will be dedicated to Lynde Shores Conservation Area on the east side of the Marsh, as a result of planning decisions. The OMB decisions need to be integrated into the plan as well as, the ongoing monitoring committee overseeing these lands. One participant asked what natural attributes CLOCA wanted to maintain. Mr. Wright replied 'no less than we have now'. Background Conditions and Cunrent Uses: Ms. Leadbeater provided information on the current status of the management plan and described the studies, which were being undertaken. She noted that participant's knowledge and expertise is sought in identifying attributes and developing management options. i I Working Session #1 — Current Values and Desired Future State Four tables of six participants discussed what they currently value about-ft area, and how they would like it to be in the future. The results are reported below. 11 Current Values • Maintaining and enhancing the productive biodversity of the site • Providing a refuge and peaceful site for humans and wildlife • Maintain access to a 'nature experience" 2 s • Educational Resource Schedule H-3 of Mar . 3/98 • Seasonal dynamics of biotic community • Wetland areas • Intrinsic value of coastal functional wetland • Self-sustaining condition • Large natural area close to urbanization • Community involvement and stewardship • Oasis of green • Corridors and linkages • Current passive recreation • Varied habitat content 3.2 Desired Future State • Bigger and better continued existence • Protected • Large nature area • Peaceful • Enhanced key attributes • Clean • Alive productive bio-diversity • Vibrant • Underdeveloped beyond current borders • Appreciated • High functioning connected ecosystem • A model for other conservation sites C • Sustainable use • Discourage over use • Public access • Continued access as an educational resource This advice will be used to develop a `vision' for Lynde Shores, from which management objectives can be developed While many people felt that the desired future state was optimistic and would be difficult to actlevo, one participant indicated that it could be achieved with strong and assertive planning. 3.3 Goals i Participants then considered CLOCRs proposed goals for the management plan within the context of the desired future state (these were previously disbrlbuted to the participants at 'the open houses) however, not all participants had had the opportunity to consider them. The following comments were received, but do not necessarily reflect a consensus of the group, nor are they complete. Participants were encouraged to 3 Schedule H-4 of Mar . 3/98 forward their comments to CLOCA on the goals within a reasonable period Of time. Management Plan Goal: `to recognize the natural resources/features of Lynde Shores Conservation Area and to balance their requirements against the demand for public use" _ Comments: • 'demand" was considered too strong a word • 'balance' implies equality between the requirements-rather sustainable use should be encouraged There is a need to prioritize rather than balance and the word `reoognW is considered to be too weak Component goals: Natural Heritage: maintain and enhance the ecological integrity of Cranberry Marsh and Lynde Creek Marsh; and, Restore appropriate upland and valley corridors to compliment the marsh ecosystem; Recreation: balance recreational, educational and environmental objectives; and, evaluate the compatibility of human vs natural heritage uses, and recommend mitigation. Corrmwnity: identity and encourage opportunities for public and private land and water stewardship in the study area, Including partnerships with community groups, otf ver agencies and industrial or commercial interests. i Comments. • Build in educational component to Recreation and Community Goals — youth are the naw stewards for the future The natural heritage and recreation goels are in oonflid • There is a need to rank goals • Natural heritage goal is good, providing it is explicitly understood that it includes supporting uplands There is a need to balance uses between conservation areas • In the natural heritage goal, add in the other marshes in the system Education aspects is appreciated • Apply the evaluation principal to all three goals • There is no need to balance between objectives—when all can be achieved • Weave in `consistent with the maintenance of" where appropriate to ensure protection • `recommend mitigation" in the recreation goal imprns that damage will be dome—this is not acceptable. 4 Schedule H-5 of Mar. 3/98 • Need to include industrial and commercial sectors in the community 3.4 Management Plan Participation One participant noted that the Desired Future State and the participation in the room were primarily reflective of the Naturalist viewpoint. It was suggested that to ensure balanced dialogue occurred the following interests would be solicited: _ • Developers • Industrial and commercial sectors located in the community • Municipal Government—Region—Mayor and Councillors • Future residents of the area • Present neighbours • Anglers and hunters • Canoeists • Local Boards of Education • Casual users of the area • I(ids • Farmers j i 4. Next Steps Participants suggested that the following information be provided at the next meeting: • Information on key attributes • Presentation on key attributes • Discussion on management plan objectives • Brainstorming of management options to meet objectives. CLOCA indicated that the information on key attributes could be provided. The next meeting is scheduled for Wednesday, March 25 at 7:00 p.m. at the Whitby Mental Health Centro. The meeting adjourned at 9:15. I APPENDIX A Schedule H-6 of Mar. 3/98 LYNDE SHORES C.A. MANAGEMENT PLAN - COMMUNITY WORKSHOP #1 February 25, 1998, 7:00 - 9:30 p.m.- Whitby Mental Health Centre, Whitby Attendance Log NAME ADDRESS -Cheryl Leishman 394 Ormond Drive, Oshawa Mark Wright 6170 Clemins Road, Bowmanville Brian Henshaw Box 86, Brooklin -Margaret Bain 210 Byron St. N., Whitb Lyndsay L. Lock 915 Green Street, Whitb Donald Horne 21 Eastbourne Beach Road, Whitby John Foster 288 King St.E., Oshawa -Gerry McKenna 41 Range Road, Ajax -Rayfield Pye 22 LaSalle Court, #28, Oshawa -Doug Lockrey 215 Reedair Court, #116, Whitb O. Steele for B. Clay 566 Welhamm Road, R.R. #8, Barrie Tim Rance 265 Snowdon Avenue, Toronto Mike Boudreau 77 Falby Court, #608, Ajax Oscar Castanos 16 Boychp Drive, Whitb Dennis B Thickson's Point, R.R. #2, Whitb Melissa Barton -412-360 Watson St.W., Whitby Ken Ridge 787 Glen grove Street, Oshawa Karin Fawthrop 347 Beech grove Drive W., West Hill Elinor Voskamp 5385 Thickson Rd.N., Brooklin David C. Mudd 35 David's Crescent, Orono -Cindy DeGraaff 32 Eastbourne Beach Road, Whitby Matt Powers 575 Rossland Road East, Whitby Paul Dobbs 1011 Simcoe St.N., #21, Oshawa Terry Vella 6 Edinborough Lane i TOTAL: 24 ATTENDEES CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY Schedule H-7 of Mar. 3/98 DATE: March 3, 1998 FILE: S.R.: #4222-98 APPROVED BY C.A.O. MEMO TO: The Chairman and Members of the Executive FROM: Dale Leadbeater, Ecologist SUBJECT: Canada Goose Management Strategy It has been recommended in "A Strategy for the Management of the Canada Goose in the Greater Toronto Bioregion" (Gartner Lee Ltd., in association with B. Henshaw, 1997) that a region-wide approach to goose management be undertaken. Five methods of control have been suggested which range from the oiling of eggs in the nest through habitat modification to capture and removal of molting adults. As an initial step in the implementation of a Management Strategy, the Town of Whitby has recommended l that an egg oiling program be undertaken at localities along the Lake Ontario shoreline. They have started to contact the significant landowners, which includes CLOCA, as owners of the Lynde Shores Conservation Area. Staff has recommended that egg oiling be permitted. It involves at least two visits to the nest to apply an inert mineral oil, which suffocates the developing embryo, but keeps the adults brooding beyond the point at which they may attempt to renest. There is no harm to the adults. This is the first step in the program to limit the population growth, but will not, in isolation, decrease the high numbers of breeding birds and molt migrants who come into the area every summer. For further information please contact Dale Leadbeater, Ecologist, CLOCA, or Brian Cordick, Town of Whitby, Parks and Recreation. RECOMMENDATION, THAT staff report #4222-98 be received for information. _ i s:Veports1sr422298.doc Schedule 5-1 of Mar. 3/98 DATE: February 23, 1998 FILE: S.R.: 4219-98 APPROVED BY C.A.O. K MEMO TO: Chairman and Members, CLOCA Executive Committee FROM: J.R. Powell, Chief Administrative Officer SUBJECT: Central Lake Ontario Conservation Fund - Attached are the minutes of the first meeting of the Fund as held on July 15, 1997. In keeping with the action of the CLOCA Board of Directors on February 17, 1998, wherein the CLOCA Executive Committee have been appointed as members of the Fund, a meeting of the Fund needs to be convened for purposes of election of officers and such other matters as may be required at that time. It is proposed to convene this meeting at 5:00 p.m. on Tuesday, March 3, 1998 with the regular CLOCA Executive Committee to follow immediately i thereafter. Recommendation: THAT staff report ##4219-98 be received for information. s:reports\formmemo\sr421998.doc t I COUNCIL INFORMATION I-17 UB 7/ . 2)"VaAv" i r-M tamp o BOW NT IA�PE BUSINESS CENTRE BOWMANVILLE p R P.O. BOX 365 DUS[NESS CENTRE BOWMANVILLE,11XIBUITIT 3L1 1998 03 16 Mayor Diane Hamre MAR 7 1898 Municipality of Clarington 40 Temperance Street aAl1TY QF C1�1RitJGTUNC Bowmanville Ontario I' E a io _,'s :�:�`�`•s =� �� MAYJF�'5 OFFIC L1C 3A1 Dear Mayor Hamre j On behalf of the Board of Management, our thanks to you and to Council for your support of the Mississauga Council ' s motion which suggests a method of assigning and collecting the BIA tax levy under the legislation. For our part , Garth Gilpin and I attended a meeting in the council chambers of the City of Toronto on Wednesday, March 11 , 1998 , to listen to the Honourable Al Leach, Minister of Municipal Affairs and Housing, and to representatives from his ministry, concerning proposed changes to that section of the Act which deal with Business Improvement Areas . This meeting, as you may recall , was originally proposed by us several months ago to TABIA, as we perceived that they were the ones best positioned to host such an event . It may be of some interest to note that, by this date , much of this process had already been addressed by us , with as- sistance from John O'Toole, on our own initiative, includ- ing a submission to the Ministry by Garth, on the effects of the proposed changes--reported to be the first one received--thanks to Mirko Lakoseljac, from the Ministry, who met with us early in January. A copy of our letter,_ A copy of that section of the proposed changes to the Munici- pal Act related to BIA' s , and a copy of the meeting agenda, are enclosed . g, we would be leased if ; -# j'�^ ; In closing, p you would continue- keep keep us informed of an developments in this matter: _._._ .. Y P as you become aware of them. Yours very truly N 4 T Ron Hooper _.;-._._... . Chairman Board of Management 4 Enclosures : 3 -- COUNCIL INFORMATION I-18 y 13 ; 11 Q�, March 11, 1998 FAXED & ORIGINAL • TO FOLLOW The Regional Municipality of Durham The Honourable Mike Harris Clerk's Department Premier of Ontario 605 Rossland Rd.East Room 281, Legislative Building P.O.Box 623 Queen's Park Whitby,Ontario Canada L1 N 6A3 Toronto, Ontario (905)668-7711 M7A 1 A2 Fax:(905)668-9963 P.M.Madill,A.M.C.T. The Greater Toronto Services Board - Our File: D09-03 Regional Clerk Honourable Sir, at their meeting held on March 11, 1998, the Council of the Regional Municipality of Durham passed the following resolution: i "THAT.the following resolution passed by the previous Council (1994- 1997) of the Regional Municipality of Durham on July 2, 1997 be re- affirmed by the 1997 - 2000 Council: 1. THAT the Honourable Al Leach, Minister of Municipal Affairs. and Housing, be advised that: i) The Region of Durham does not support the establishment' of a.Greater Toronto Services Board for the purposes.of managing, delivering'or generating capital for service infrastructure and, in essence, functioning as a form of government; ii) If the Province creates the Board, the Region of Durham recommends it be solely limited to providing long-term .._ _ _._.�.. strategic planning; co-ordinating inter-regional servicing; r providing a.forum for discussion with all levels of " government; and, resolving inter-regional disputes through facilitation and mediation. Accordingly, the Board's mandate must be directed to deal with inter-regional issues and not o - . .. ..._... be involved with decision-making on the provision of local - infrastructure; . ../2 - 2 _ iii) If established, representation on the Executive Committee of the Board should be limited in number and include active involvement of the Province; and all GTA municipalities should be represented on the associated Advisory Committees; iv) Any proposed changes to a Greater Toronto Services Board's mandate and related enabling legislation must be subject to public consultation and due process; and v) If established, the Region of Durham be assigned one additional member on the Executive Committee of the Greater Toronto Services Board. 2. THAT a copy of Joint Report#97-J-9 be sent to-the Honourable i Mike Harris, the Honourable Al Leach, all Durham MPP's, the Area Municipalities in the Region of Durham, the Regions within the Greater Toronto Area, and AMO." Enclosed, for your information, is a copy of Report#97-J-9 as previously sent to you. I P.M. Madill, A.M.C.T. Regional Clerk PMM/cb cc The Honourable Al Leach, Minister of Municipal Affairs & Housing The Honourable Janet Ecker, M.P.P. (Durham-West) Minister of Community & Soc ial Services The Honourable Jim Flaherty, M.P.P. (Durham Centre), Minister of Labour Ms. Julia Munro, M.P.P. (Durham-York) Mr. Jerry Ouellette, M.P.P. (Oshawa) Mr. John O'Toole, M.P.P. (Durham East) Mr. M. de Rond, Clerk, Town of Ajax Mr. G.S. Graham, Clerk-Administrator, Township of Brock Ms. P.L. Barrie, Clerk, Municipality of Clarington Mr. B. Suter, Clerk, City of Oshawa Mr. B. Taylor, Clerk, Town of Pickering Mr. E.S. Cuddie, Clerk-Administrator, Township of Scugog i - 3 - Mr. W.E. Taylor, Clerk, Township of Uxbridge Mr. D.G. McKay, Clerk, Town of Whitby Ms. J.A. Eaglesham, Clerk, Regional Municipality of Halton Mr. R.C. Prowse, Clerk, Regional Municipality of Hamilton- Wentworth Ms. N. Wong, Clerk, City of Toronto Ms. B. Zeran, Clerk, Regional Municipality of Peel Mr. D. Hearse, Clerk, Regional Municipality of York Mr. D. Raven, Executive Director, Association of Municipalities of Ontario i i July 2, 1997 W TO: Council in "Committee of the Whole" FROM: G.H. Cubitt, Chief Administrative Officer A.L. Georgieff, Commissioner of Planning J.L. Gartley, Commissioner of Finance V.A. Silgailis, Commissioner of Works P.W. Olive, Commissioner of Economic Development RE: Report No. 97-J-9 Getting Together- Greater Toronto Services Board, June 1997, Report of Milt Farrow, Special Advisor to the Minister of Municipal Affairs and Housing i RECOMMENDATIONS 1. That the Honourable Al Leach, Minister of Municipal Affairs and Housing, be advised that: i) The Region of Durham does not support the establishment of a Greater Toronto Services Board for the purposes of managing, delivering or generating capital for service infrastructure and, in i essence, functioning as a form of government; If the Province creates the Board, the Region of Durham recommends it be solely limited to providing long-term strategic planning; co-- ordinating inter-regional servicing; providing a forum for discussion with all levels of government; and, resolving inter-regional disputes through facilitation and mediation. Accordingly, the Board's mandate must be directed to deal with inter-regional issues and not be involved with decision-making on the provision of local infrastructure; If established, representation on the Executive Committee of the Board should be limited in number, be on a parity basis so as not to be seen as a form of government, and include active involvement of the Province; and all GTA municipalities should be'represented on the associated Advisory Committees; and, 1 Joint Report No. 97-J-9 Page 2 iv) Any proposed changes to a Greater Toronto Services Board's mandate and related enabling legislation must be subject to public consultation and due process. 2. A copy of this report be sent to the Honourable Mike Harris, the Honourable Al Leach, all Durham MPP's, the Area Municipalities in the Region of Durham, the Regions within the Greater Toronto Area, and AMO. REPORT I This report represents the Region of Durham's submission on the Report of the Special Advisor, Milt Farrow, entitled "Getting Together- Greater Toronto Services Board". The body of this report provides Durham's comments on the key recommendations of the Farrow report. Specific comments on each recommendation are provided in Attachment 1. A copy of the Farrow report has been forwarded to members of Regional Council under separate cover. 1. Overview The Region of Durham recognizes the need for a co-ordinated approach for long-term strategic planning in the Greater Toronto Area (GTA), cross- boundary service issues, and dispute resolution through facilitation and mediation. This was clearly enunciated in Durham's submission (see Attachment 2) on Mr. Farrow's Discussion Paper entitled "Developing the Framework for a Greater Toronto Services Board" dated February 1997. Also, Durham is of the view that essential services are being effectively delivered to the Regional community. This includes the management, delivery and financing of infrastructure. There is no evidence that improved service delivery would result from having another body established to set and monitor standards or make basic infrastructure delivery decisions within the Region of Durham. In terms of financing, Durham has a stronger credit rating than the Province of Ontario. The Region of Durham does not support the need for a GTA-level of government. Also, the residents of Durham have clearly stated that they do not wish to be part of a broader GTA government. 2 Joint Report No. 97-J-9 Page 3 2. Roles and Responsibilities of Greater Toronto Services Board (GTSB) 2.1 Objectives The Farrow report indicates that one of the greatest assets of the GTA is the high quality of life enjoyed by its residents. As such, Mr. Farrow recommends that a Greater Toronto Services Board be created to sustain, and where possible, enhance the quality of life in the GTA. Durham supports efforts to sustain and enhance the quality of life for all residents and businesses in the GTA. In this regard, the recent GTA Vision 2021 exercise, coupled with joint growth forecasting and transportation planning exercises, provided a "long-term visioning" context for policy making and infrastructure investment at the regional level. As stated in Durham's previous submission to Mr. Farrow, a means should be established for updating and extending the time horizon of this visioning process, as required. 2.2 Mandate The Farrow report recommends that, at the outset, the GTSB mandate include four primary roles: i) Develop a comprehensive, long-term Infrastructure Coordination Strategy; ii) Provide a discussion forum and liaise with all levels of government; i iii) Resolve inter-regional servicing issues, implement decisions and apportion costs; and, i iv) Operate GO Transit and develop a long-term, post-collection waste management strategy. j Should the Board be created by the Province, the Region of Durham recommends its mandate be limited to issues of an inter-regional nature, with the exception of GO Transit. This would include long-term strategic planning for the GTA, co-ordinating inter-regional servicing, providing a forum for 3 Joint Report No. 97-J-9 Page 4 discussion with all levels of government and resolving inter-regional disputes through facilitation and mediation. The primary roles recommended in the Farrow report require clarification and further detailing. The wording of specific recommendations is unclear, potentially contradictory and open to various interpretations. For instance, the Farrow report does not provide information on the scale of proposed infrastructure projects that would be subject to involvement by the GTSB. In addition, the report does not clearly state that the GTSB's involvement would be limited to inter-regional projects. Furthermore, the existing Regional water supply and sanitary sewage systems which service the area municipalities in Durham, with the exception of the York Durham Sewage System, are not capable of providing service on an inter-regional basis. Factors such as location of the facilities, original design criteria and physical site constraints generally restrict the potential for the existing systems to be expanded to provide inter-regional service. With respect to GO Transit, Durham has not supported the transfer of this essential transit system to the GTSB. Notwithstanding, it would appear that the Farrow report, in light of the Minister of Transportation's directions, has accepted this transfer as a given. Durham sees no benefit in the transfer of GO Transit to another body, given that its current operating structure has ensured effective service delivery. The Province, through the present GO Board, should retain responsibility of this essential infrastructure, similar to its operation of the 400-series highways. 3. Organization of GTSB 3.1 Organizational Structure The Farrow report recommends that the GTSB be a statutory corporation consisting of three standing committees: Executive Committee; Urban Issues Advisory Committee; and Rural Issues Advisory Committee. The report 4 i Joint Report No. 97-J-9 Page 5 recommends that all municipalities (upper-tier, lower-tier and single-tier) be members of the GTSB. As enunciated in Durham's original submission, should a Board be established, the Region recommended that it be inclusive of all municipalities in the GTA, as accomplished by the parity model. As well, membership must include active Provincial involvement in light of the broader provincial j interests in the GTA. This is essential in making the GTSB an effective forum for co-ordination amongst municipalities, the Province and other public agencies. Also, since the areas of influence of the GTA clearly extend well beyond its current boundaries, the Province could bring forward the interests of the broader community. I I 3.2 Executive Committee The Farrow report recommends that the Executive Committee be responsible for the day-to-day operations of the GTSB and all final decision-making associated with its responsibilities. The report proposes that representation on the Executive Committee be based on representation-by-population as follows and key decisions require a 2/3 vote as these decisions should reflect wider support than simply a majority: Toronto - 14 (Mayor, 13 Councillors) Durham - 3 (Regional Chair, 2 Mayors) j Halton - 2 (Regional Chair, 1 Mayor) York - 4 (Regional Chair, 3 Mayors) i Peel - 5 (Regional Chair, 3 Mayors, 1 Councillor from Mississauga) Total 28 Given the recommended responsibilities of the GTSB and the fact that the i Board is not to function as a form of government, representation-by- population on the Executive Committee must be re-examined. To operate effectively, representation on the Executive Committee must be limited in number and configured on a parity basis. This will enable the active participation of the Province. In addition, Durham supports representation of all GTA municipalities on the associated Advisory Committees. 5 Joint Report No. 97-J-9 Page 6 4. GTSB Financing 4.9 Apportioning Service Costs The Farrow report recommends that costs associated - p ed with inter regional infrastructure be allocated among member municipalities. If the GTSB is to assess charges to municipalities, the charges should only be assessed to those municipalities receiving a direct benefit on a project specific basis. The amount of assessment should be directly proportional to the benefit received. i The Farrow report proposes that GTA-wide service standards be developed and implemented for sewer and water, transit, inter-regional roads, and waste management services. The establishment of GTA-wide standards is completely unnecessary and inappropriate. The GTSB should not be involved in the decision-making process for local infrastructure projects which by nature of their design and limited service areas will only provide service to municipalities within the boundaries of an individual Region. Also, GTA-wide standards would likely result in migration to higher standards and increased costs. Municipalities must not be constrained by these standards which may limit a municipality's ability to introduce innovative and cost saving standards. Decision-making for the implementation of local projects must remain with the authority responsible for them, in order to ensure accountability to the rate payers. _ I 4.2 Municipal Reserve Funds The Farrow report recommends that the GTSB be permitted to borrow capital to finance the maintenance or expansion of existing or new infrastructure and GO Transit, in fact, borrowing from existing municipal reserve funds was encouraged. Reserve funds in Durham Region have been collected and committed for specific purposes in accordance with Regional Finance policies and the requirements of the Development Charges Act. These reserve funds must remain available for those purposes, and not be used for capital construction I elsewhere, nor stabilizing user rates in the GTA. 6 Joint Report No. 97-J-9 Page 7 5. GTSB Changing Responsibilities The Farrow report indicates that, once the GTSB is established, there may be a desire to broaden its mandate to address additional areas of responsibility. As such, the Farrow report recommends that the GTSB statute permit the Board's structure, mandate and representation to change over time, at the discretion of the GTSB and/or the Minister of Municipal Affairs and Housing. Durham strongly disagrees with this discretionary approach. Instead, changes to the GTSB structure, mandate and representation must be subject to public consultation and due process. Recognizing the economic importance of the GTA to the Province of Ontario, a comprehensive or broader context is required to enable meaningful discussion before a decision is made on the structure, mandate and operating principles of a Board. Furthermore, a clear enunciation of the role and relationship of the Province with the GTSB, both today and in the future, is essential. The Region strongly opposes any suggestion that the GTSB could lead to the creation of a new form of government. 6. Conclusions It is concluded that: • a GTSB with authority to manage, deliver, or generate capital for j service infrastructure is unnecessary; • should a Board be created by the Province, its mandate should be limited to provide long-term strategic planning for the GTA, co-ordinate inter-regional servicing, provide a forum for discussion with all levels of government, and resolve inter-regional disputes through facilitation and mediation; • a GTSB should not be-involved with decision-making on the provision of local infrastructure; 7 • I Joint Report No. 97-J-9 Page 8 • should a Board be created by the Province, representation on the Executive Committee should be limited, based on parity and ensure active involvement of the Province; and, all GTA municipalities should be represented on the associated Advisory Committees; and, • any proposed changes to a GTSB mandate and related legislation must be subject to public consultation and due process. I Accordingly, it is recommended that the content of this report including Attachment 1 be endorsed by Council as the Region of Durham's submission to the Honourable Al Leach, Minister of Municipal Affairs and Housing. ' I 6.1-1. C itt, M.S.W. A.L.Geor i P., R.P.P. Chief Administrative Officer Commissi r f tanning V.A. Silgailis P.Eng. . . Ga , CMA Commissio er of Works Commissioner of Finance i i P.W. Olive, MA, MBA, EcD. Commissioner of Economic Development i Attachments: 1 - Detailed Comments on the Recommendations of the GTSB Report entitled "Getting Together' 2 - Region of Durham's Submission on Discussion Paper, "Developing the Framework for a Greater Toronto Services Board", February 1997 H:\1-1\GTSB97-J.WPD i I Attachment 1 Detailed Comments On The Recommendations Of The GTSB Report Entitled "Getting Together" Recommendation Comment 1 A Greater Toronto Services Board should be created. Durham does not support the establishment of a GTSB for purposes of managing, delivering or financing for service infrastructure and, in essence, functioning as a form of government. If created, the Board should be solely limited to providing long-term strategic planning for the GTA; co- ordinating inter-regional servicing; providing a forum for discussion with all levels of government; and, resolving inter- regional disputes through facilitation and mediation. 2 The board should sustain and,where possible, enhance the quality of life If created, support. in the GTA when carrying out its responsibilities. 3 The GTSB should promote a stronger GTA economic unit by supporting If created, support. and enhancing policies, programs and initiatives which promote the GTA as a dynamic, interdependent and vital economic entity within the a provincial, national and international contexts. 4 The GTSB's legislative mandate should permit it to assume four primary Durham does not support the establishment of a GTSB for roles,with the powers necessary to carry out those roles differently as purposes of managing, delivering or financing for service individual circumstances dictate, and to change its mandate, as needed, infrastructure and, in essence, functioning as a form of over time. government. If created, the Board should be solely limited to providing long-term strategic planning for the GTA; co- GTSB would: ordinating inter-regional servicing; providing a forum for discussion with all levels of government; and, resolving inter- Develop a comprehensive, long-term Infrastructure Coordination regional disputes through facilitation and mediation. Strategy,for the Greater Toronto Area. Disagree with discretionary approach to changing mandate. • Provide a discussion forum and liaise with all levels of government. Any change should be subject to public consultation and due process. • Resolve inter-regional servicing issues, implement decisions and apportion associated costs. An Infrastructure Coordination Strategy must be developed with the context of an updated long-term Vision for the GTA. • Operate GO Transit, and provide a long-term, post-collection waste , management strategy for the GTA. Disagree with transfer of operation of GO Transit to GTSB. Detailed Comments On The Recommendations Of The GTSB Report Entitled "Getting Together" Recommendation Comment 5 The Board should adopt a proactive Infrastructure Coordination Strategy If created, support in principle for inter-regional services. for the entire GTA. The strategy should have regard to provincial policies, and should provide clear direction on the efficient use of It is unclear as to how this Strategy relates to approved infrastructure, urban settlement patterns and the phasing of growth. It Regional Official Plans. should also provide strategic direction on infrastructure, beginning with key growth-related services and issues such as sewer and water, transit, inter-regional roads, post-collection waste management, economic development, telecommunications, conservation, watershed and inter-watershed management. It is unclear as to how this would relate to the requirements of the New Development Charges Act. It also proposes an 18- The strategy should be developed over the first 18 months of the month implementation period. GTSB's mandate and should: • identify where growth is projected to locate throughout the GTA, based on existing approved regional official plans and with input from the lower-tier, upper-tier and single-tier municipal staff; • provide an overview of key infrastructure in the GTA to determine The Region of Durham currently does this as part of its annual where services are at capacity, nearing capacity, over capacity servicing and financing study. This would appear to be a and/or where there is excess capacity available for use; duplication. • identify inter-relationships between key growth trends in the GTA and-the phasing of growth; The Infrastructure Coordination Strategy should be limited to infrastructure issues of an inter-regional nature. • determine inter-regional issues which could benefit from direction from the GTSB, and set out clear objectives for handling each issue from a strategic, integrated perspective; and, • provide strategic direction on how projected growth and required infrastructure should be accommodated in the most cost-efficient, effective and environmentally wise manner. 6 The Board should provide a forum for discussion to proactively deal with, If created, support. or respond to, matters of interest to the continued well-being of the GTA and should liaise with all levels of government. Detailed Comments On The Recommendations Of The GTSB Report Entitled "Getting Together" Recommendation Comment 7 The GTSB should: (i) provide strategic direction on maximizing the use of key water and (i) If created, support in principle for inter-regional services sewer infrastructure throughout the GTA; only. (ii) coordinate infrastructure decisions across the GTA to optimize the use of existing and future water and sewer infrastructure, in the (ii) The GTSB should only be involved with infrastructure most cost-efficient, effective and environmentally wise manner. The issues of an inter-regional nature. Also, clarification is GTSB should approve all major water and sewer infrastructure required with respect to"major"water and sewer projects proposals; regarding the type and/or scale of infrastructure projects which would be subject to GTSB involvement. (iii) approve key investments to ensure they have regard for the Infrastructure Coordination Strategy; (iii) Current legislation.requires that municipal infrastructure projects receive approval under the Environmental Assessment Act. A change in a project by the GTSB may nullify EA approvals, result in duplication and delay project implementation. (iv) apportion the costs of inter-regional water and sewer projects (which a municipality may refer to the Ontario Municipal Board, if it (iv) The principal role of the GTSB on inter-regional projects so chooses); should be one of facilitation or mediation to,resolve servicing issues. If costs are apportioned, it is unclear as to whether they will be apportioned across the entire GTA or just the affected Regions. (v) resolve inter-regional issues where no consensus can be reached within a reasonable time frame, or where an expeditious resolution (v) if created, support. is in the best interest of the Greater Toronto Area, as determined by the Executive of the GTSB; Detailed Comments On The Recommendations Of The GTSB Report Entitled "Getting Together' Recommendation Comment 7 The GTSB should: (Cont'd) (vi) develop, over time, a set of GTA-wide standards for water service (vi) Do not support the development of GTA-wide service conservation programs, wastewater reduction programs, pricing and standards for the construction, operation and metering, customer service and system maintenance and maintenance of municipal services or the development of rehabilitation; GTA-wide rate structure for water supply and sanitary sewage. GTA-wide standards will likely result in migration to higher standards and increased costs. Decision-making for local infrastructure including capital, operation/maintenance, and user rates must remain with the authority responsible for the systems in order to ensure accountability to the rate payers. Support a requirement for metering of all customers to promote efficient water use. N (vii) develop, over time, uniform contracts and construction/materials specifications to,reduce costs through consistent application throughout the GTA; and, (viii)disseminate information respecting sewer and water services including water conservation programs and wastewater reduction (viii) If created, support the development of promotional programs. material on a GTA-wide basis for water conservation and waste water reduction. Detailed Comments On The Recommendations Of The GTSB Report Entitled "Getting Together' Recommendation Comment 8 The GTSB should: (i) provide strategic direction on the development and maintenance of (i) If created, support in principle for"seamless" inter- inter-regional transit, which includes"seamless"service delivery, regional transit. fare integration, and transit service coordination for inter-regional transit throughout the entire Greater Toronto Area; (ii) coordinate inter-regional transit decisions across the GTA to (ii) The GTSB should only be involved with issues of an inter- optimize the use of existing and future transit in the most regional nature. Also, clarification is required with respect cost-efficient, effective and environmentally wise manner.The to"major'inter-regional projects regarding the type and/or GTSB should approve all major inter-regional transit proposals;' scale of projects which would be subject to GTSB involvement. Current legislation requires that municipal infrastructure projects receive approval under the EA Act. A change in L,, a project by the GTSB may nullify EA approvals, result in duplication and delay project implementation. (iii) apportion the costs of inter-regional transit among its members (which a municipality may refer to the Ontario Municipal Board, if it (iii) This may impose additional costs on Durham tax payers. so chooses); (iv) resolve inter-regional transit issues where no consensus can be reached within a reasonable time frame or where an expeditious (iv) If created, support. resolution is in the best interest of the GTA, as determined by the Executive; (v) ensure that the policies of the 17 existing transit authorities in the GTA are integrated and applied consistently across the GTA; and, (v) Ambiguous; it is unclear as to whether this means amalgamation or the imposition of GTA-wide service standards. (vi) disseminate common information respecting transit services in the GTA. (vi) If created, support. Detailed Comments On The Recommendations Of The GTSB Report Entitled "Getting Together" Recommendation Comment 9 The GTSB should: (i) operate GO Transit; (i) Durham Region did not support the transfer of GO Transit to the GTSB. Notwithstanding, in light of the Minister of Transportation's direction, Farrow appears to have accepted this transfer as a given. Durham sees no benefit in the transfer of GO Transit to the GTSB, given that its current operating structure has ensured effective service delivery. The Province, through the present GO Board, should retain responsibility. (ii) provide strategic direction for the future operation of GO Transit and (ii) If transferred, support in principle for inter-regional its integration with inter-regional transit; services only. (iii) coordinate decisions across the GTA to optimize the use of existing (iii) -If transferred, support. and future GO Transit infrastructure in the most cost-efficient and effective and environmentally wise manner. The GTSB should approve all major.GO Transit infrastructure proposals including r acquisition of railway corridors which may be considered for abandonment; (iv) apportion any deficit in managing and operating GO Transit among (iv) This will impose additional costs on the Durham tax its members and any municipality outside the GTA receiving payers. There should be no downloading of previous service. An exception would occur in the first year,when the debts, particularly resulting from previous Provincial province would apportion the costs of the GO Transit funding Government decisions. shortfall (the Executive may revise the formula at any time after 1998, and a municipality may refer the apportionment to the Ontario Municipal Board, if it so chooses) (v) consider possible acquisition of all railway corridors which may be considered for abandonment for future use; (vi) employ staff of GO Transit as employees of the GTSB; and, (vii) integrate GO Transit as one component of inter-regional transit (vii) Ambiguous; it is unclear as to whether this means which includes"seamless"service delivery, fare integration, service amalgamation or the imposition of GTA-wide service coordination and rail corridor acquisition, in the GTA. standards. Detailed Comments On The Recommendations Of The GTSB Report Entitled "Getting Together" Recommendation Comment 10 The GTSB should: (i) provide strategic direction for maintenance of the existing network (i) Ambiguous; it is unclear as to what is meant by of inter-regional roads and the appropriate phasing of any future "maintenance"and what relationships exist between expansions; owners, operators and the GTSB. (ii) coordinate key investments in the inter-regional road network to (ii) If created, the GTSB should only be involved with issues optimize the use of inter-regional roads in the most cost-efficient, of an inter-regional nature. Current legislation requires effective and environmentally wise manner. The GTSB should that municipal infrastructure projects receive approval approve all inter-regional road proposals; under the EA Act. A change in the project by the GTSB may nullify EA approvals, result in duplication and delay project implementation. (iii) apportion the cost of the inter-regional roads network among the (iii) The primary role of the GTSB should be one of facilitation members of the GTSB (which a municipality may refer to the or mediation to resolve inter-regional issues. However, Ontario Municipal Board, if it so chooses; the apportioning of costs for inter-regional roads may impose additional costs on the Durham tax payers and �n result in the pooling of costs across the GTA. (iv) resolve inter-regional road issues where no consensus can be (iv) If created, support. reached within a reasonable time frame or where an expeditious resolution is in the best interest of the GTA, as determined by the Executive of the GTSB; and, (v) ensure that policies for maintaining the existing inter-regional road (v) Do not support the development of a GTA-wide network are applied consistently throughout the GTA. maintenance standard for inter-regional roads. Decision- making on maintenance standards must remain with the authority responsible for the system. Detailed Comments On The Recommendations Of The GTSB Report Entitled "Getting Together" Recommendation Comment 11 The GTSB should: (i) develop a long-term, post-collection waste management strategy for (i) If created, support. the entire GTA; (ii) apportion the up-front, technical and administrative costs and any (ii) This will impose additional costs on the Durham tax operations deficit for the long-term waste management strategy payers. among the appropriate members of the GTSB (which a municipality may refer to the Ontario Municipal Board if it so chooses); (iii) resolve inter-regional,waste management issues where no (iii) If created, support. consensus can be reached within a reasonable time frame or where an expeditious resolution is in the best interest of the Greater Toronto Services Area, as determined by the Executive of the GTSB; rn (iv) set programs with respect to the collection and marketing of (iv) If created, do not support collection decisions at GTA recyclables and ensuring they are applied consistently throughout level. Support in principle the marketing of materials at the GTA; and, GTA level. (v) support consistent educational programming and information (v) If created, support. dissemination related to waste management throughout the GTA. 12 The GTSB should: (i) provide strategic direction on conservation,watershed and inter- (i) If created, support in principle for inter-regional and inter- watershed management issues affecting the GTA; and, watershed issues. (ii) identify opportunities to implement that strategic direction, and to (ii) Ambiguous; it is unclear as to what is meant here. integrate consideration for conservation, watershed and inter-watershed management issues in key urban form and infrastructure decisions throughout the GTA. Detailed Comments On The Recommendations Of The GTSB Report Entitled "Getting Together" Recommendation Comment 13 The GTSB should: If created, support in principle; however, GTSB should liaise with GTMA to ensure communication and eliminate duplication • provide strategic direction on GTA-wide economic development; of activities among municipalities, Regions, GTMA and Province. This should be clearly enunciated in legislation. • allocate the municipal share of funding for the work of the Greater Toronto Marketing Alliance and other appropriate agencies; and, • support the work of the GTMA, the Greater Toronto Economic Development Partnership, the GTAA, Tourism Toronto, the Harbour Commissiohs/Port Authorities and SMART Toronto. 14 The GTSB should: • provide strategic direction on the tele-communication issues Tele-communications is undefined. affecting the GTA; • identify opportunities to implement that strategic direction, and to integrate consideration for telecommunication issues in key infrastructure and economic development decisions; and, • apportion the costs of telecommunications infrastructure among the This may impose additional costs on the Durham tax payers. members of GTSB, as appropriate(which a municipality may refer to the Ontario Municipal Board, if it so chooses.) 15 The Board should settle inter-regional matters respecting inter-municipal If created, support. issues or services-either proactively where the greater well-being of the GTA requires the matter to be settled in an expeditious manner, or on invitation of one or more municipalities. Detailed Comments'On The Recommendations Of The GTSB Report Entitled "Getting Together" Recommendation Comment 16 The GTSB should be a statutory corporation. All lower-tier, upper-tier and single-tier municipalities in the GTA should As ennunciated in Durham's original submission, should a be members of the GTSB. Board be established, the Region recommended that it be inclusive of all municipalites in the GTA. As well, membership The GTSB should consist of three standing committees. must include active Provincial involvement in light of the broader provincial interests in the GTA. This is essential in 1. An Executive Committee(Executive) responsible for the day-to-day making the GTSB an effective forum for co-ordination amongst operations of GTSB and all final decision-making associated with municipalities,the Province and other public agencies. Also, its responsibilities. since the areas of influence of the GTA clearly extend well beyond its current boundaries, the Province could bring 2. An Urban Issues Advisory Committee (UTAC) primarily responsible forward the interests of the broader community. for advising the Executive on urban issues. 3. A Rural Issues Advisory Committee(RIAC)primarily responsible for co advising the Executive on rural issues. 17 The Executive should be responsible for the day-to-day operations of the No comment. GTSB and for making all final decisions related to GTSB's mandate. Detailed Comments On The Recommendations Of The GTSB Report Entitled "Getting Together" Recommendation Comment 18 The GTSB should be operated on a day-to-day basis by a 28-person Executive Committee (31 for GO Transit) organized as follows: Representation on Initial Executive Committee Given the recommended responsibilities of the GTSB and the fact that the Board is not to function as a form of government, Single/Upper Tier Number of Reps. on Composition of representation-by-population on the Executive Committee Executive Cmte. representatives must be re-examined. To operate effectively, representation on the Executive Committee must be limited in number and City of Toronto 14 Mayor, 13 Councillors configured on a parity basis. This will enable the active Region of Durham 3 Regional Chair, 2 Mayors, participation of the Province. In addition, Durham supports Region of Halton 2 Regional Chair, Mayor representation of all GTA municipalities on the associated Region of Peel 5 Regional Chair, 3 Mayors, 1 Advisory Committees. Councillor from Mississauga Region of York 4 Regional Chair, 3 Mayors Total 28 4 Regional Chairs, Toronto Mayor, 9 Additional Mayors CM and 14 Councillors In addition to the above, the Region of Hamilton-Wentworth should have three representatives on the Executive Committee including the Regional Chair and two mayors, when GO Transit issues are on the agenda. All members of the Executive should be appointed for the term of their municipal appointment and until their successor is in place. Alternates should be appointed to replace members of the Executive when they must be absent from Executive meetings.Any alternates should be appointed for a term of at least one year. As the population increases, representation on the Executive should be revised. A review should take place every three years and the revisions should be based on population in the year preceding the regular election year. Detailed Comments On The Recommendations Of The GTSB Report Entitled "Getting Together" Recommendation Comment 19 Decisions by the Executive should be made after consultation with UTAC or the RIAC or other committees, as may be appropriate. Key decisions should require a 2/3 vote of the Executive. Decisions Given the recommended responsibilities of the GTSB and the could include: fact that the Board is not to function as a form of government, representation-by-population on the Executive Committee • developing criteria for determining the GTSB's interest in various must be re-examined. To operate effectively, representation matters such as key infrastructure proposals or urban form issues; on the Executive Committee must be limited in number and .configured on a parity basis. This will enable the active • adopting or changing the Infrastructure Coordination Strategy; participation of the Province. In addition, Durham supports representation of all GTA municipalities on the associated • adopting or changing the long-term, post-collection waste Advisory Committees. management strategy for the GTA; • changes to an existing urban settlement boundary or to the phasing It is unclear as to how this will relate to approved Regional and 0 of significant growth. Local Official Plans. • establishing or changing a cost allocation formula to the member municipalities; • borrowing; • adding or deleting responsibilities; and, • changing compensation rules for executive and advisory committees. Detailed Comments On The Recommendations Of The GTSB Report Entitled "Getting Together" Recommendation Comment 20 The Advisory Committees should be responsible for making recommendations to the Executive on specific issues-either on their own initiative, or as assigned by the Executive. These committees would be the primary mechanism for liaison on GTSB matters at the local level. To assist each committee in carrying out its responsibilities, each Further clarification is required as to the requirements of an member municipality would provide the GTSB with copies of its adopted "overview". Information to be provided should relate to inter- budgets and financial statements and provide an overview of any of its regional projects only. programs, initiatives and concerns which may affect the GTSB's mandate. The overviews would be provided to the respective advisory, committee on ah annual basis. 21 Each municipality should be represented by its mayor, or a designate, on If created, support in principle. either the Urban Issues Advisory Committee(UTAC)or the Rural Issues Advisory Committee(RIAC). N 22 Members of the Executive and the two Advisory Committees should not No comment. receive any additional compensation for their participation on the GTSB. If, however, circumstances arise which warrant an exception to this principle, the Executive may determine appropriate compensation amounts. A 2/3 vote of the Executive would be required to approve the proposed compensation. 23 The initial Chair of GTSB should be appointed by the Minister of No comment. Municipal Affairs and Housing and paid by the province for the first term of GTSB.All subsequent chairs should be appointed by the Executive, for a three year term. Detailed Comments On The Recommendations Of The GTSB Report Entitled "Getting Together" Recommendation Comment 24 If the Chair is chosen from within the Executive, then the member should No comment. retain the right to vote. In this case, however, the Chair should not be given an additional vote to break a tie vote. In that instance, a tie vote would be lost. If the Chair is appointed from outside the Executive, that person should be an additional member of the Executive and, as is the case with most neutral Chairs, be given a vote only to break a tie. 25 The GTSB should have a small staff headed by a senior manager This will result in additional costs on the Durham tax payers. responsible for carrying out the day-to-day operations of the GTSB, ' including advising and servicing the committees, and special projects, as assigned by the Executive Committee. Staff costs should be apportioned among the members of GTSB on a per capita basis, unless an alternate formula is deembd appropriate by a 2/3 vote of the Executive. N N Expertise which currently exists in the municipal and provincial sector If created, support. within the GTA, as well as within organizations such as the conservation authorities, should be accessed by the GTSB on an as needed basis. Staff involved should be offered each assignment as a developmental opportunity, and the municipality giving up staff should be reimbursed for their salary and benefits. No interruption of that person's"home"service should be incurred during such assignments. 26 The GTSB priority projects should.be to: If created, support in principle for inter-regional services. • develop criteria to determine GTSB's interest in various matters such as major infrastructure proposals and urban form issues; • develop an Infrastructure Coordination Strategy; • develop a long-term, post-collection waste management strategy; and, • integrate inter-regional transit. Detailed Comments On The Recommendations Of The GTSB Report Entitled "Getting Together" Recommendation Comment 27 The costs of developing the strategy should be apportioned among the This will result in additional costs on the Durham tax payers. members of the GTSB on a per capita basis unless a 2/3 vote of the Executive determines another formula is more appropriate. Staff resources to assist in the policy work related to the development of If created, support. the strategy should be provided by the Province for a period of 18 months, if the Executive wishes this assistance.The cost of these staff resources should be paid by the Province. 28 The costs of all inter-regional, growth-related services which the GTSB is Do not support the establishment of a GTSB for the purposes responsible for Should be based on the principles of"user pay"and of managing, delivering or generating capital for service balanced budget. When the GTSB borrows capital it should follow the infrastructure and, in essence, functioning as a form of same rules as municipalities do. government. If, however, user pay does not cover the costs and a deficit occurs, a Do not support; the GTSB should follow the same rules as ry residual charge to the member municipalities should be apportioned on municipalities. an equitable basis, as determined by the Executive. 29 The province should establish an initial formula for financing the GO No comment. Transit funding shortfall for 1998, and a schedule for payment among the members of the GTSB and other municipalities receiving the service. The Executive may change the formula by a 2/3 vote at any time for 1999 and beyond. Municipalities can appeal the decision to the Ontario Municipal Board, if they are not satisfied with the GTSB's decision in this regard. 30 The GTSB should be permitted to borrow, within its limits, sufficient Do not support the establishment of a GTSB for the purposes capital to finance the maintenance or expansion of, existing of managing, delivering or generating capital for service infrastructure or new infrastructure and GO Transit, in accordance with infrastructure and, in essence, functioning as a form of the priorities identified in the Infrastructure Coordination Strategy. government. Borrowing should be done in the most cost-efficient manner, using primarily revenue-based debt instruments. Borrowing from existing Do not support; existing reserve funds have been collected for municipal reserve funds should also be encouraged, when mutually specific purposes and should not be used for capital agreed to, thereby providing economic benefits for both parties. construction elsewhere or stabilizing user rates in the GTA. VJ". VJ VVV VV vv VV.VV - Page 2 - Enclosed for your consideration is a copy of Report-#97-J-4 referred to in the resolution of Regional Council. C.W. Lundy, A.M.C.T. Regional Clerk CWL:kc Encl. cc: ' The Honourable M. Harris, Premier of Oritario The Honourable A: Leach, Minister of Municipal Affairs & Housing Ms. J. Munro, M.P.P. (Durham-York) Mr. J. Ouellette, M.P.P. (Oshawa) Mr. J. O'Todle, M.P.P. (Durham East) Mr. J. Flaherty, M.P.P. (Durham Centre) The Honourable J. Ecker, M.P:P. (Durham-West) Ms. J. Eagiesham, Clerk, Regional Municipality of Halton Ms. B. Zeran, Clerk, Regional Municipality of Peel Mr. D. Hearse, Clerk, Regional Municipality of York . Ms. N. Wong, Clerk, Municipality of Metropolitan Toronto Mr. M.•de Rond, Clerk, Town of Ajax Mr. G. Graham, Clerk, Township of Brack Ms. P. Barrie, Clerk, Municipality of Clarington Mr. B. Suter, Clerk, City of Oshawa Mr. B. Taylor, Clerk, Town of Pickering Mr. E. Cuddle, Clerk, Township of Scugog Mr. W. Taylor, Clerk, Township of Uxbridge Mr. D. McKay, Clerk, Town of Whitby i 26. r March 12, 1997 TO: Council in "Committee of the Whole" FROM: G.H. Cubitt, Chief Administrative Officer J.L. Gartley, Commissioner of Finance V.A. Silgailis, Commissioner of Works A.L. Georgieff, Commissioner of Planning P.W. Olive, Commissioner of Economic Development RE: Report No. 97-J-4 Developing the Framework for a Greater Toronto Services Board, A ti Discussion Paper, February, 1997, Prepared by Milt Farrow, Special Advisor to the Minister of Municipal Affairs and Housing RECOMMENDATIONS 1. That Mr. M. Farrow, Special Advisor to the Minister of Municipal Affairs and Housing, be advised: i a) The Region of Durham does not endorse the creation of a Greater Toronto Services Board with the authority to manage, deliver or generate capital for services. b) If the Province decides to create a Board, its authority and mandate should be limited to providing a forum for discussion on long-term strategic planning for the GTA, co-ordination of cross-boundary servicing issues, and dispute resolution through facilitation and mediation. i C) If established, representation on the Board should be on a parity basis and include the active participation of the Province. 2. A copy of this report be sent to Mr. M. Farrow, the Area Municipalities in Region of Durham and the Regional Municipalities within the GTA. 27 i I Joint Report No. 97-J-4 Page 2 REPORT This report represents the Region of Durham's submission on the issues and options for a Greater Toronto Services Board (GTSB), as identified in Mr. Farrow's Discussion Paper. I. Context i The Region of Durham believes the first step in considering a possible mandate for a GTSB, is to determine where current governance structures limit the GTA from meeting its full potential. This involves identifying instances where these structures will not be able to effectively meet future challenges, let alone local, regional or provincial objectives. The mandate and responsibilities of a Board must also recognize the position of the Province, that a Board is not, in form or function, to be a another level of. government in the GTA. Accordingly, if the Board is not a level of government, then it should not have responsibilities for service delivery, revenue generation and taxation. I 2. Mandate for A Board Six possible roles were suggested for a GTSB in the Discussion Paper, including strategic planning, co-ordination, management, service delivery, dispute resolution and capital generation. 2.1 Mandate i Durham is of the view that essential services are being effectively delivered to the community. This includes the management, delivery and financing of infrastructure. There is no evidence that improved service delivery would result from having another body established to set and monitor standards or make basic infrastructure delivery decisions. In terms of financing, the Regional Municipalities have strong credit ratings. The Regions' borrowing rates are similar or lower than those of the Province. 28 Joint Report No. 97-J-4 Page 3 Opportunities may however exist for a Board to provide a coordinated approach for: I • long-term strategic planning for the GTA; • cross-boundary servicing solutions; and • dispute resolution. Strategic Planning: All GTA regions have new long range official plans. In this regard, the recent GTA Vision 2021 exercise, coupled with the joint growth forecasting and transportation planning exercises, provided a co-ordinated "long term visioning" context for policy making at the regional level. A means should be established for updating and extending the time horizon of this visioning exercise, as well as joint growth forecasting. If this function is not performed by the Province in collaboration with Regions, as in the past, it could form part of the role of a Board. This however, does not involve the preparation or updating of official plans. Co-ordination of Service Delivery: Cross-boundary service delivery is important and, at present, occurs on a voluntary inter-regional basis, on matters such as water supply, sanitary sewerage, road connections, solid waste disposal and joint economic development. A Board could provide a forum for municipalities to collaborate in developing joint inter-regional service delivery arrangements. Alternatively, this could be achieved through the continued participation of affected regions and provincial ministries. Dispute Resolution: Where agreement on the delivery of inter-regional services cannot be reached, a Board could provide a forum for resolution of disputes through facilitation and mediation. This arrangement would ensure that cross-boundary servicing issues which may arise, are resolved in a satisfactory fashion. As an - 29 Joint Report No. 97-J-4 Page 4 alternative, this could be achieved via existing provincial mechanisms (eg. Ministerial direction, Ontario Municipal Board). 2.2 Other Areas of Potential Board Involvement The Farrow paper suggested potential areas for Board involvement with respect to GO Transit Economic De - p Development and Co-operative Ventures. Given that the Board is not to be another level of government and that existing agencies are effectively carrying out these activities, Durham sees no benefit for Board involvement in these areas. (Refer to Appendix No.1). i 3. Board Membership i Given the mandate for a Board, as being advocated by Durham of f • a co-ordinating body; • a forum for co-operation and not a level of government; � • no ownership of infrastructure or operating responsibilities; and j • no powers of taxation or revenue generation, then the complex issue of membership based on."representation-by- population" becomes moot. Representation by parity more appropriately reflects the proposed mandate: I Membership should not be limited to municipalities only, but rather include active Provincial involvement on a Board. This is essential in making a Board an effective forum for co-ordination between municipalities and the province. This would eliminate conflicting objectives and duplication of effort. Farrow's paper raises the issue of membership of municipalities beyond the current GTA boundaries . It is apparent that commuting patterns, market areas and areas of influence extend well beyond the GTA as it is currently defined. Measures could be devised in order to determine whether places such as 30 'I Joint Report No. 97-J-4 Page 5 Orangeville, Barrie and Hamilton-Wentworth are functionally part of the "GTA" and whether they should have some form of representation on a Board. 4. Conclusions It is concluded that: • a Board with authority to manage, deliver, or generate capital for services is unnecessary; • if established, a Board could provide a forum for discussion on long-term strategic planning for the GTA, co-ordination of cross-boundary servicing issues, and dispute resolution through facilitation and mediation; and • if established, representation on a Board should be on a parity basis and include the active participation of the Province. Accordingly, it is recommended that the contents of this report be endorsed by Council as the Region of Durham's submission to Mr. M. Farrow. AAoet4 .H. C .itt, M.S.W. . Ga , CMA I Chief Administrative Officer Commissi ner o Finance 1 ' V.A. �Silgailis P.Eng. A.L. "or C.I.P., R.P.P. Commissio er of Works Commissioner of Planning P.W. Olive, MA, MBA, EcD. Commissioner of Economic Development Attachment - Appendix 1 S:\WPICONF CR%_SUBMISSI.WPD 31 APPENDIX NOA OTHER AREAS OF POTENTIAL BOARD INVOLVEMENT Inter-regional co-ordination is necessary, in the case of road linkages, transit, water and sewer systems, and solid waste disposal. In the experience of Durham Region, co-ordination of this nature is successfully occurring between Regions on a voluntary and negotiated basis'. The Farrow paper also suggested a role for a Board in operating GO Transit, Economic Development and Co-operative Ventures. However, from the Region's assessment of these matters, there is no benefit for Board involvement in these i areas. GO Transit: The GTSB discussion paper refers to GO Transit as "... one of the first service responsibilities of the GTSB°; however, assigning this kind of operational, service delivery role to a new Board does not fit logically within the long-term strategic planning, co-ordination and dispute resolution roles suggested. There is no-functional difference between the role of GO service and major provincial i highways. The Province should not only retain responsibility for these highways but also retain responsibility for this strategic rail system. Given that the Board is not to function as another level of government, the issues of revenue generation, asset ownership and operations should clearly remain with a Provincial body such as the existing GO Board. For example, the Regions of York and Durham and the Ontario Clean Water Agency are currently Finalizing the principles for restructuring of the YDSS Agreement. It is proposed that the YDSS be under the joint ownership of York and Durham Region. The restructured YDSS Agreement will address YDSS Ownership, Management.Operations and Maintenance,Capital Planning and Financing. Staff from both Regions are in the process of finalizing the principles for a new agreement which will meet the requirement for joint ownership of the YDSS. The proposed agreement would be in accordance with recently announced legislation (January 15, 1997) under the Water and Se►eage Services In►proven►ent Act. _ 32 Economic Development: Economic development (including Tourism Promotion) activity occurs at the regional and the area municipal level, as well as via the private sector. Co-ordination and co-operative effort occurs through the Greater Toronto Area Economic Development Partnership, the fledgling Greater Toronto-Marketing Alliance and Tourism Toronto, with co-ordination via the Ministry of Municipal Affairs and Housing. There is no apparent need for further co-ordination of these activities by a GTSB. Co-operative Ventures: (eg. Purchasing and Technology) This is a broad undefined area in which a Board may provide leadership. However, most municipalities are currently co-operating on projects of this nature. It is concluded that a Board role in this area is likely to be of limited scope. i i j 33 MAR 6' 98 12 : 24 FR TORONTO WORKS 18 FL 416 392 2974 TO MAYOR HAMRE P.02/04 COUNCIL INFORMATION I-19: TOROMM Mel Lastman Mayor _ r - _...-- ...._. Metro Hall 55 John Street Stn. 1070,7th Floor Toronto.Ontario March 4, 1998 Canada M5v 3C6 Tel:416-395-6464 United States Environmental Protection Agency(USEPA) Fax:416-395-6440 401 M Street SW Room M-1500 Washington, D.C., 20460 E-mail: A-and-R-Docket @epamail.epa.gov Re: Docket No. A-96-56 PROPOSED RULE FOR REDUCING REGIONAL TRANSPORT OF GROUND LEVEL OZONE(SMOG) 40 CFR Part 52 The USEPA invited comment on the proposal by the USEPA to require 22 States to submit State implementation plans (SIP) to ensure that emission reductions are achieved to reduce transport of ozone(smog)pollution and one of its main precursors-nitrogen oxides (NOx) - across State boundaries in the eastern half of the United States. Cities in the Canadian province of Ontario such as Toronto and other municipalities in the Greater Toronto Area can be affected by emssions from these States. As you may be aware the Province of Ontario is developing a Smog Plan to reduce emissions in Ontario that contribute to the formation of smog.It is estimated that 50%of Toronto's smog pollution originates in States in the Midwest. As requested by the Council of the City of Toronto on March 4, 1998, I am writing in support of the proposal by USEPA to require State implementation plans to significantly reduce emissions that result in smog. A copy of the resolution adopted by the Council of the City of Toronto on March 4, 1998 is attached to this letter for your information,— • 77"x' i - ,t. i _! Mel Lastman Mayor 1`•' ;. ��... � cy City of Toronto attachment cc Ontario Minister of the Environment Canadian Minister of the Environment Toronto Environmental Alliance Mayors of the GTA Municipalities T MAR 6' 98 12 : 24 FR TORONTO WORKS -18 FL 416 392 2974 TO MAYOR HAMRE P .03/04 1I n� Moved by: Councillor Joan King Seconded by. Councillor Tom Jakobek "WHEREAS smog is responsible for 180 premature deaths in the City of Toronto each year, and that emergency hospital admissions for respiratory problems in infants increase by 15%as the result of smog episodes; and WHEREAS at least 500/6 of Torontot smog pollution is imported on prevailing winds from as far away as the Midwest United States; and I WHEREAS the US Environmental Protection Agency has proposed State Implementation Plans to reduce the transport of smog causing pollutants from 22 heavily polluting States; and WHEREAS four of these States that would be required to reduce their smog causing emissions (Ohio,Indiana,Michigan and Illinois) are directly upwind of Toronto; and WHEREAS State Implementation Plans to reduce smog causing emissions from these four States would have a direct and positive impact on Toronto's smog � problem; NOW THEREFORE BE TT-RESOLVED THAT Council direct that the Mayor of Toronto write to the US EPA in support of their call for State Implementation Plans to mitigate the transport of smog pollutants; AND BE IT FURTHER RESOLVED THAT the Mayor assure that this correspondence is delivered to the EPA by no later than March 9, 1998; AND BE IT FURTHER RESOLVED THAT the Mayor send a copy of this letter(cc) to the Provincial Minister of the Environment,the Federal Minister, the Toronto Environmental Alliance,and Mayors of other GTA municipalities; AND BE IT FURTHER RESOLVED THAT the Mayor immediately contact the Mayors of the GTA municipalities urging them to write a similar letter of support; AND BE IT FURTHER RESOLVED THAT leave be granted to introduce this Notice of Motion in accordance with Section 27 of the Council Procedural By-law,and that subsections 28(1)and(2)of said By-law be waived to permit debate of this motion at the meeting of Council to be held on March 4, 1998." /' MAR 6' 98 12 : 25 FR TORONTO WORKS 18 FL 416 392 2974 TO MAYOR HAMRE P . 04/04 • Proposed New' Smog Rules from the US Environmental* ' Protectfon Anency• 'In accordance with the Clean Air Act (CAA), today's action is-a proposed'ruiernaking to require certain-States to-submit State implementation Plan (SIP)-measures td ensure that emission reductions are•schieved as needed to mitigate transport ofoWn's (smog) pollution and one of its.main precursors —emissions of oxides of nitrogen.(NOx)-- • across State boundaries In the eastern half of the United States. The States effected by-' today's action are in the Ozone Transport Assessment Group (OTAG)'R,egidn.'• Canada is.a participant'ln the OTAG process, as'a downwind stakeholder. ' 8y'undertaking this action, the EPA is proposing a (unit,'or cap, on the "appropriate' levels of•NOx (Nitrogen Oxides) emissions that.each of the affected States Krill be required to achieve fto reduce transport of ozone (smog) to downwind-jurisdictions (including.SoUthern Ontario, which-imports at least-60% of its smog from,the•United States)•] • • . Them are 22 States that will be required-to sPIamit State tinpiementatlon Plans to J • address regional transport of smog pollutants:Ohio, Indiana, lillnois and Michigan ail have to develop these plans, and because of wind direction, they.also.directly t contribute to Toronto's smog. Ground4evel ozone,'the main component of-smog, travels hundreds of kilonQtres on the ptavoiling,winds. The EPA established a 120 day comment.period on this proposal-for State . •• Irhplernentailoh Plans;The cot ment.perlod ends on March 9, 1898. Canadian jurisdictions, such as Toronto and other GTA municipalities, ate down)+ ind of the affected States. and presently suffering from the-effects of US smog, Affected municipalities must make every effort to speak out in support of the EPA's c:alt •• for State Implementation.Plans, to ensure that emission reductions ere achieved - ' We.would jike to call on the Toronto Council to direct the Mayor to submit a formal letter, referencing Coundi's concems.about the potentiat for increased smog p Uutk n'!f . State impleriientation Plans are•not required. This correspondence should also make . reference to Counclt's caoncerna about the health impacts that result from existing smog' levels in-Toronto, and about-the fact that at least 80% of Toronto's smog pollutants arc lmported.from tho United States, ' pactidularly Qhio,'indiana, Illinois ar)d Mid�igact, ell States that will be affected by.State Impieme6tabon Plans. - __ __ _ __ _ _ v u..a♦i.,V l V..aLLA L V l\ 4-1-1 V V V/ V V U COUNCIL INFORMATION I-20 �O� MISS�SS� Cam` IG NE."' J �O0RAl OFFICE OF THE MAYOR VIA. FAX February 27, 1998 Our File: S.04 Minister Ernie Eves Ministry of Finance 7th Floor Frost Building South 7 Queens' Park Crescent Toronto, Ontario M7A l Y7 i Dear Mr, Minister: At the last meeting of the GTA Mayors & Regional Chairs Committee, held on Friday, February 20, 1998, in the Town of Georgina, the attached Resolution with respect to B.I.A.s (Business Improvement Areas) and the elimination of the Business Occupancy Tax was passed. We look forward to your immediate response to this time sensitive issue. Thank you for your co-operation_ Sincerely, :f :.1% t. '. . `t I LAZEL McCALLION MAYOR cc: Minister Al Leach CHAIR, GTA MAYORS GTA MPPs via GTA Mayors REGIONAL CHAIRS GTA BIA via GTA Mayors s THe CORPORATION OF THE CITY OF MISSISSAUG 4 300 CITY CENTRE DRIVE,MISSISSAUGA,ONTARIO L55 301 GTA MAYORS & REGIONAL CHAIRS COMMITTEE FRIDAY, FEBRUARY 20, 1998 MOVED BY: MAYOR.DIANE HAM-RE, CLARINGTON SECONDED BY: MAYOR STEVE PARISH, AJAX WHEREAS the Province amended the Municipal Act through Bill 106 to eliminate the Business Occupancy Tax, thereby putting into question the basis for municipalities to levy for the Business Improvem6nt .Areas (B.I.A..$); THEREFORE BE IT RESOLVED that the GTA Mayors & Regional Chairs request that the Province provide the municipalities with an apportionment formula, in sufficient time for the calculation of the final municipal levy or May 19 1998, at the latest date; and THAT THE GTA Mayors & Regional Chairs are in support of the formula having a relationship to the assessment base; THAT IF THE formula is not available in sufficient time to issue the final tax bill; the municipalities be provided the authority through regulation for the 1998'taxation year to issue an interim BLk tax levy based on the November 30, 1997, assessment data, and that the regulation also provide for the option of issuing a final BIA tax levy for the 1998 taxation year to adjust for any significant changes based on the final apportionment formula; and THAT THE LOCAL MPPs and B.I.A:s within the GTA be advised of the recommendations of the GTA Mayors & Regional Chairs Committee. i CARRIED G.a.tct To#q +Ar A FROM HAND: -DQNSIT 9. 1998 11:59 P. 2 COUNCIL INFORMATION I-21 HANDI TRANSIT INCORPORATED es WILLIAM STfiEET W. OSHAWA, ONTARIO OFFICE OI$PATCH L1G iJ9 DISPATCH 1'Ak (4CG)571•TJ9: i March 1998 Marie "arano, Treasurer Munici1;31ity of CIaringi;on 40 Temr_rance Street Bowman-:tile, Ontario L1C-3AF Dear Mrs. Marano; i Re : FAF;: INCREASES Further to our discussions, please find enclosed a listing of proposed incrased fares to be implemented on April 1 , 1998 . As you mill note, we are recommending increases of $ . 50 to $1 . 00 , dependi -g on the destination. Our survey of Specialized Transit Providers across Ontario revealed a range of fares from $1 . 25 to $3 . 00 . 1ith most "under review" . Rased Or. existing ridership tendencies, the revised fares should generate additional revenue of $1000 to $1500 in 1998. We recommend , I i B. J. ( Ben ) Chartie.r General Manager c - c • Board of Directors Hsn i Transit Incorporated 1 I . . OSHAWA-WHITBY-CLARINGTON-SCUGOG-UXBRIDGE I HANDI 'TRANSIT INCORPORATED u Y-IL LIAM STREET W. OS*'.AVVA. ONTARIO orrice ("i 671-1222 L t'o DISPATCH (905)72$-4000 DISPATCH 1-900-M-fo PAX 1A(9051 571-73A0 I FARIE LISTINr, FOR MUNICIPALT'!+y OF CLAIt1NG'I,ON 9FFECTIVI's: April. , 1998 i PRUM p1tr;SN N'P PROPOSE)) FARE FARE l3owmanviil=_ 111 Town $2.UU $2. 50 Cot►rt•ice. $3.00 Orono $4 .UO . - $4 . 5U l Hampton $3.00 ++ .. Newcastle $3. 00 Newtonvi.l.l.e $4..00 $4 . 50 E'nni skill.en $3. 50 $4 . 00 Oshawa $4 ,60 + .. $6 .00 Whitby $6.00 $6 . 50 • Newt,on.-i ? � Oshawa. $8100 $8 . 50 Newcastle Oshr�ws Or•or�o Oshawa $6 . 50 $i . 50 1�amUtorl Oshawa $S . UU $6. 50 i Courtice Oshawa i $3 .0o $3 . 50 F"niskilien Oshawa $:i . 50 $4 . 00 i NOTE: Far-Es: :isted are t1(e more common trig , anclur=d will be priced accordingly, Tconaiste1rtt`v�th no above + OSHAWA-WHITBY-CLARINGTON-SCUGOG-UXBRIDGE COUNCIL INFORMATION BOWMANVILLE MUSEUM BOARD 1_22 FEBRUARY IITHi 1998 MINUTES PRESENT: A. Bark; C. Morgan; G. Ashton; S. Leetooze; D. McKenzie; M. Turner; M. Novak C. Taws; E. Logan - REGRETS: L. Paradis; J. Schell 1. The meeting was called to order at 7:00pm by Vice Chairman, Arnold Bark. 2. Motion - to adopt the agenda, with addition to New Business: d) payments to Board Members. — Moved by M. Novak — 2"d C. Morgan carried 3. Motion - to approve the January 21", 1998 Board Meeting Minutes as presented. — Moved by D. McKenzie 2"d M. Turner carried 1 4. BUSINESS ARISING: i Upper Verandah The secretary put before the Board a letter received from Fred Horvath, Facilities Manager, re the verandah being recommended as part of their 1998 Capital Programme. He will keep the Board informed re approval. Membership This matter was deferred until after the New Business: Board Resignation was discussed. Museum Video Tape Charles reported that Warner assured him that the video would be filmed during the last vwo weeks of February. Vacuum Cleaner A new vacuum cleaner has been purchased from Sears, cost $319.89. Sher Leetooze (the Museum housecleaner) reported that it works wonderfully. . Antique Car Show Charles has confirmed the May 30''' date with Mr. Tomlinson for'the Antique Car Show. He will now complete the forms necessary to close off Silver Street, etc. Nominations of the 1998 Chairman The nominations for Chairman were opened. Mary Novak nominated Larry Paradis, seconded by Gladys Ashton - Clayton Morgan nominated Arnold Bark, seconded by Martha Turner. Page 2 Feb 11/98 Minutes A vote was taken with a tie vote. Jim Schell telephoned re being unable to attend meeting and voted for Arnold Bark. Arnold Bark accepted the position of Chairman. The nominations for Chairman were closed. Nominations of the 1998 Vice Chairman The nominations for Vice Chairman were opened. - Arnold Bark nominated Clayton Morgan. Seconded by Sher Leetooze. Clayton Morgan accepted the position of Vice Chairman. The nominations for Vice Chairman were closed. Committees The committees are: Finance & Planning Committee: L. Paradis, C. Morgan, S. Leetooze, J. Schell Collections Committee: G. Ashton, M. Novak, M. Turner, S. Leetooze Property Committee- this committee will have Co-Chairmen - Building & Yard D. McKenzie L. Paradis C. Morgan M. Turner 5. CORRESPONDENCE: Motion - to accept the January Correspondence as presented, in Section 2, for information. Moved by G. Ashton ...................... ..................... — 2"d D. McKenzie Carried5- - 6. PRESENTATION OF JANUARY 1998 BILLS: Motion - to acknowledge payment of the January 1998 bills, listed in Section 3. Moved by C. Morgan 2"a M. Novak Carried 98t < ..................... 7. FINANCE & PLANNING COMMITTEE REPORT: Arnold Bark reported on the expenditures and revenues to date. Motion - to approve the Finance Report as presented. Moved by C. Morgan ...................... — 2"d G. Ashton Carried 3 » 11 COLLECTIONS COMMITTEE REPORT: Gladys reported on donations and purchases during the month of January 1998. These included a portrait of the Prince of Wales, a 1887 family bible, a 1904 sleigh and a Brookdale-Kingsway sprayer in its original box, a Royal Family picture, a doll head and doll. Page 3 Feb 11/98 Minutes Motion - to accept the Collections Committee report for information. Moved by D. McKenzie — 2"d M. Novak Carried 0 tX` .............. PROPERTY COMMITTEE REPORT: Dianne McKenzie reported on an estimate to trim the two maples in front of the Museum and complete root maintenance, cost approx $2,250.00. The Board discussed the cost and Mary Novak will look into whether the Town could complete this function. She will call Dianne with the results of her inquiry. As Yard Chairman she would like to start a new garden on the South side of the Museum with benches for seating and dedicate it in memory of Tom Webb. The Board agreed this was a great idea. It was suggested that we put a request for labeled bulbs and perennials in the February Newsletter, when members will be starting to.clean up their gardens. Dianne will make a holding garden for these donations until it is decided where to plant them permanently. Also, she would like to put a bird house/feeder in the Tom Webb garden and requested permission to purchase one. Motion - to purchase a bird house/feeder, cost not to exceed $60.00. Moved by C. Morgan — 2"d G. Ashton Carried Motion - to accept the Property Committee Report for information. — Moved by G. Ashton — 2"d M. Turner Carried '1 8. CURATOR'S JANUARY 1998 REPORT: The Curator reported 211 visitors to the Museum during the month of January 1998. Clayton Morgan put before the Board that he would like to leave his transportation book collection, (approx 350 books), to the Museum in his will and inquired into whether the Board would be interested in receiving this gift(after his death). Several of the books are rare and Charles noted that it would be a resource that would attract visitors to the Museum. They would be stored in the locked bookcase in the library, which could be established as the Clayton Morgan Library. Clayton noted that he would wish them to be appraised and a tax receipt sent to his estate. The Board agreed that this was a very generous donation. Motion - to accept the Curator's Report for information. j — Moved by M. Novak 2"d D. McKenzie Carried 9. FRIENDS OF MUSEUM REPORT: Gladys Ashton noted that the Friends will resume their meetings in March. She requested that we put a notice in the February Newsletter as they are looking for new members. Motion - to accept the Friends of the Museum Report for information. Moved by C. Morgan 2"`' D. McKenzie Carried ............................ ............................ Page 4 E Feb 11/98 Minutes . j 10. NEW BUSINESS: Board Resignation It was with regret that the Board received Debbie Flieler's resignation as she has a new job which will take her out of town. A letter of appreciation for her past work on the Board will be sent. _ A discussion was held on the Museum Membership Drive, which Debbie was working on. Martha Turner said she might be interested in taking it over. The secretary will ask Debbie to pass on to Martha the information she has on the Membership Drive. j 1998 Raffle A discussion was held on the Annual Museum Raffle. Carol Anderson is donating a hand made teddy bear, which can be used as 2"d Prize. The Board will think of a suitable 15` Prize and discuss it again at the next Board Meeting. The staff suggested that we hold a Beanie Baby Raffle during the month of April, when we will have the Princess Beanie Baby. This might prove to be a moderate fund raiser. Also, a Barbie Doll Raffle might prove popular to coincide with the Barbie Exhibit. This could be drawn on Canada Day. Motion - that the Museum hold three raffles during the year, including a Beanie Baby Raffle during the month of April, a Barbie Doll Raffle to be drawn on Canada Day and a main raffle, prizes to be discussed, being drawn at the Christmas Open House. Moved by S.-Leetooze 2"d C. Morgan Carried $ S,�ring Clean A discussion was held on the spring cleaning of the Museum. Motion - to go into camera at 8:42pm. — Moved by C. Morgan ..................... ..................... — 2"d M. Novak Carried A- Sher Leetooze left the room for this discussion. Motion - to go out of camera at 8:48pm. — Moved by C. Morgan — 2"d M. Novak Carried Sf2 Sher Leetooze returned to the meeting. Motion - that the secretary receive three estimates for spring cleaning and report back to the next Board Meeting. Moved by M. Novak 2"d M. Turner Carried1t'. Page 5 Feb 11/98 Minutes Payments to Board Members Clayton Morgan asked that the ruling on Board Members receiving payments be clarified again in front of the Board: A Board Member receiving payments front the Museum must declare a conflict of interest(luring Presentation of Bills, and must leave the roonz (luring related financial discussions. 11. Motion - to adjourn at 8:55pm ..................... ...................... Moved by A. Bark Carried j = I . i BOWMANVILLE MUSEUM BOARD CURATOR'S FEBRUARY 1998 REPORT i Feb. 4: Valentine Programme, Central School, 14pp. Feb. 5: I helped judge Primary Speeches at Central School, 150pp. Gave talk at Bowmanville Women's Institute, l5pp. Valentine Programme, Central School, 13pp. Feb. 6: Two visitors in looking for information on antique instruments. I took pictures of them and sent letter to ROM. Feb. 7: Wedding Photos, 23 pp. Feb. 10: I helped judge Junior Speeches at Central School, 400pp. Feb. 11: I gave lecture on Doll Collection to Clarington Older Adults Group at Rehobeth Church, 60pp. Feb. 12: Met with Kevin Anyon re BIA walking Tour.. Providence-Shaw Women's Institute held their meeting at Museum. I did a Slide Presentation of Old Bowmanville, 18pp.. Feb. 13: Valentine Programme, Central School, 15pp. Feb. 14: Wedding Photos, 35pp. Feb. 17: Valentine Programme, Central School. 12pp. Feb. 18: "Bowmanville/Courtice News" featured Museum on historical page. Feb. 19: Picked up artifacts for Barbie Exhibit from Clarke Storage building. Vera Downey donated a large lot of newspapers for the Archives. Feb. 21: Wedding Photos, 35pp. Feb. 24: Met with Mrs. Falls to discuss upcoming programmes for her class from Central School. Feb. 25: Valerie in to do cataloguing. Ellen and I attended Gift Show in Toronto. - Finance Meeting held at Museum. Feb 26: Valerie in to help with Barbie Collection. Feb 27• Prepared for School Shell Programme in March. Charles D. Taws Curator i Page 2... Feb/98/Curator 1997 1998 Adults 7 $14.00 Adults 9 $18.00 Family 0 $0.00 Family (1) 4 $4.00 Children 2 $2.00 Children 2 $2.00 Seniors 4 $4.00 Seniors 8 $8.00 : .::::`::'::C'J.1.:11V1:L-::::�:::':::::':t:.::.'''.�`'::::::::i::�:;:;y ? %:.>��..: :::: ::::::::'r�'�s�'�.V^'���0::: ?'::::::";:'?}��:.��.:;.y.;..;:::.}.::..�.,:.:..:..�...''.. :i:`;: :::i:#:::: ::: ::::}`�:':::::�:: :;: ,•'.:}':::.:.?:;4:. DOOR DONATIONS $14.74 DOOR DONATIONS $28.50 UNPAID VISITORS 103 UNPAID VISITORS 132 MEMBERSHIP/ 80 MEMBERSHIP / 147 WEDDING VISITORS WEDDING VISITORS I.t1A�1AlI.11A11AH.l�A�f Af�A�A�1A��.111L�1A11A �A�IA4�AIA�IA�IAIIAIA�IAIA�IA{�.11A�1 AIA��ANA�A�JA��A{I.11A11AIA�1AHA1A11A41A11v11A .......\1At�A�1.11I.�1A�/AAA}IAl�.I�I.��AI :iiiii.'::i[{}}:h-yT:iii:ii.'��i�ti-iiii{i;:}}i!;:}}}:}:::i: ;:L�•i:..n�.�.1 ..��2••i::i:tiviiii:}jrir:: tti�• ( OUTREACH 128 OUTREACH 625 324 : . . TQTAI. 927 :. i i i ii In Case of Transmission Difficulties, Please Call 416-863-2101 Please Deliver To: Regional Municipality of Clarington COUNCIL INFORMATION I-23 Ll 'Li 99 Ivelidthy Street West Special Circumstances Fund Room$6.40 roronuo,owwio MBA lVJ _ i - I Log No.: X98-0436 March 4 1998 ^t��':� .j p ' , Dear Head of Council: Further to the letter you received on February 10"'from Minister Leach and myself,I am writing to update you on the status of the Special Circumstances Fund(SCF). We-understand that many municipalities have expressed concern about the March.6 deadline for completing the application to the fund. Having heard this,I am pleased to inform you that the deadline for the Special Circumstances Fund has been extended to April 17, 1998. I would also like to suggest that if you have already filled out an application form for the SCF, that you take this opportunity to resubmit, if necessary. The government recognizes that municipalities, especially small communities in rural and Northern Ontario,may need some assistance to implement the realignment of local services. The SCF is designed to provide one-time only assistance to those municipalities which can demonstrate special needs related to their new responsibilities and a plan to deal with these costs in subsequent years. If you have any questions regarding application requirements, and/or program elements I would ask that you please contact Liz Harding,Ministry of Northern Development and Mines; phone number(416) 327-0632, fax number(416) 327-0634, or,Dave Antle,Ministry of Agriculture, Food and Rural Affairs;phone number(519) 826-3464, fax number(519) 826-3567. Please note that the deadline for the MuunicipaI Restructuring Fund(MRF), continues to be March 6. The MRF is intended to help municipalities cover certain up-front costs associated with restructuring. These costs are not related to local services realignment. If you have any questions about the MRF, please contact Don Taylor at the Ministry of Municipal Affairs and Housing at(416) 585-7268. I would like to thank you for your ongoing cooperation and input regarding the SCF and the exchange of services. At the end of the day, we will have a better system in place for the benefit of all taxpayers, _ Yours sincerely, Chris Hodgson COUNCIL INFORMATION 1-24 (Page 1/1) Attention: Municipality of Clarington Her Worship MayorDiane Hamre r COMMUNIQUE UNITED NATIONS PRESENTS FEDERATION OF CANADIAN MUNICIPALITIES WITH THE HABITAT SCROLL OF HONOUR (Ottawa)- The Federation of Canadian Municipalities (FCM) receives an award tomorrow recognizing its contributions to international deveiopment in Africa, Asia and Latin America. The.Habitat Scroll of Honour Co tor of the will be presented to by Darshan johal, ,6,ssistant Secretary General and Acting Executive Director United Nations Centre for Himan Settlements (UNCHS) - Habitat, at a ceremony hosted by the City of Hull. Since 1987, FCM's international Office has expanded the frontiers of Canadian municipal governments allowing them to share their technical, management and governance expertise with partners on three continents. Partnerships emphasize democratization, decentralization and empowerment at the local level of government. Today there are 39 active Municipal Partnerships involving Canadian municipal governments from St. John's, Newfoundland, and Hull, Quebec to Guelph, Ontario and Saanich, British Coiumbia. International partners Include Chegutu, Zimbabwe, Quillota, Chile and Phang Nga, Thailand. FCM is the only Canadian recipient of the Habitat Scroll of Honour among nine awarded in 1997. "FCM's focus on partnering decision makers from municipal governments exemplifies an emerging trend throughout the world. As our countries become increasingly urbanized, citizens turn to their elected municipal offidals and administrators for solutions to quality Of life, environmental, community safety and infrastructure challenges, FCM has played the central role in mobilizing Canadian municipal efforts in the developing world with respect to capacity building and governance", said Johal. To date more than 200 municipalities In 30 countries have participated in FCM's international programs in which 150 Canadian municipal governments have played an essential role, Among the many successes- are the partnering of Kitchener-Waterloo, Ontario and Windhoek, Namibia the focus of which was affirmative action programs and staff training, Ovalle, Chile and rt Charle.sbourg, Quebec continue to work an planning, community services and community consultation. And, the City together on participatory urb of Huh, Quebec has engaged in its secon d partnership with Settat, Morocco to implement management systems. Jae Eadie, FCM President and Deputy Mayor of Winnipeg, commented on the award's importance, UThis is international confirmation for what we have witnessed for some time now. Canada's municipal expertise and know how that is in high demand around the world. Funding from the governments possess exp Canadian International Development Agency (CIDA) is leveraging this expertise, development and business opportunities while promoting good governance. Above all, this is a story of people, from throughout the world, who together have decided to act, share and engage In change." •30- For more information contact Alex Smith, Cell. ; (613) 860-1010; Tel.,: (613) 241-5221, ext. 227; - 11 ^A 4 -,wen. = --1/ • o 11"1fh&3)ffM (�a COUNCIL INFORMATION 1-25 5 I � JOHN R. O'TOOLE , . j I 'fit ��� PN4Wber of Provincial Parliament , Durham East ;v;m" iPALITY OF CLARiNGTON IVIAY{iR'S OFFICE March 2, 1998 Mayor Hamre&Members of Council Municipality of Clarington 40 Temperance Street Bowmanville, ON L1C 3A6 Dear Mayor Hamre and Council Members: Thank you for your correspondence regarding the Auto Industry in Canada and the auto pack tarriffs. As the provincial representative for Durham East, I understand the importance of the auto industry to my riding and to our province. I support your resolution to protect the Auto Pact and to withdraw any future intent to implement extra tariff removal. Yo truly, D . O'Toole, MPP D East 0 Legislative Office: Room 413•Legislative Building•Queen's Park•Toronto•Ontario M7A 1A8•Tel.(416)325-6745-Fax(416)325-6255 0 Constituency Offices 75 King St.E.-Bowmanville-Ontario L1 C 1 N4-Tel.1-800-661-2433•(905)697-1501 -Fax(905)697-1506 rnur .LIJfRr1Hl'I ruu.�.c u a `JV b1J b f 1!. l�JL�Li.IO,S-IOb 1.5:14 41J-11 P.211/211 COUNCIL INFORMATION I-26 DURHAM REGIONAL POLICE SERVICE 77 Centre street North OSHAWA, Ontario L1G 4137 w ry;a ;%j �. 'Tel.(905)5791920 Fax:(905)433-5053 NEWS RELEASE Cate: March 6!` 1998 Time: 11:00 am Released By: _Sgt. Rick BATES Ext.: 5254 SUBJECT: IOLUNTEERS NEEDED - "Oshawa road Safft_Challengg" Daring �he first week of dune 9998, the Durham Regional Police Service will be participating in'Ithe Ontadd Road Safety Challenge. This program, sponsored by the Ontario Ministry of T4sportatlon, challenges over 20 communities In the province to Improve local traffic safety. This is done by implementing safety programs and innovative ideas to reduce j the number of Rotor vehicle collisions in their towns and Oltles, measured during a one-week period. a j The Ci of Oshawa participated in this challenge last year, and it was a big success. The events are planned and organized by members of a committee who come from various public and private sector organizations who all share a common goal of making our roads safer. The committee currently has members representing the police, Injury prevention groups, the h"tth department, fire dept., ambulance servico, driver's education, senior citizan groups, local n!)edia, and others. This group is anxiously seeking new members who also have an Interest in Improving road safety in their community and specifically to become members of the "Oshawa Road Safety Challenge Committee". In addition, this group will go on to meet other challenges and projects in related efforts throughout the Region. If you are a member of an organization who shares our goals, and might be interested in participating in this committee, please contact the Oshawa Road Safety Challenge Committee: - Chair: Frank Murohv, Head Injury}association of Durham Region, (905) 723-2732 or Sqt. Rick Bates. Durham Regional Police, 'traffic Management Unit, (905) 579-1520 Ext. 5254, 1 P COUNCIL INFORMATION ' 0.r �i j � MUNICIPALITY OF CLARINGTON NEWCASTLE COMMUNITY HALL BOARD Minutes of a meeting of the Newcastle Community Hall Board held on February 16, 1998 at 7:00 PM in the i Council Chambers. i Present Were: R.B. Rickard J. Mutton C. Trim D. Schmiegelow ;.._.,..._� _�:.. .V.,._....�,._.__ ..... S. DeJong f G. Worsley(secretary) Absent Were: K. Pasquet i ' C. Abraham 1. SHAWN EFNER �v� ._ Shawn Efner would like to hold teen dances at the Hall. He has 3 years experience with a D.J. company. He noticed teenagers hanging out around the Hall and felt he make some money as well as get them off the street. He will get as much supervision i as we require. Admission will be$4.00 for ages 12-18 years, pop, chips, and pizza will be sold. Dance will run from 6:00 - 10:00 PM. His own equipment is worth $11,000.00 so he would like dance to run smoothly. J. Mutton commented that this dance would have to go off without any hitches to ensure future rentals. C. Trim suggested he attend an Optimist teen dance to get an idea of how much supervision is required. Secretary will contact Shawn on Tuesday with their decision. i 2. NIINUTES _ D. Schmiegelow noted that quotes for design were missing. Secretary will get copies. Motion by D. Schmiegelow, seconded by J. Mutton i THAT minutes be adopted as presented. "CARRIED" 3. OLD BUSINESS R_B. Rickard brought up 75th anniversary celebration, suggested all members come to next meeting with ideas. Also roof was leaking on east side and was repaired by Town "ithin a day of putting in call. J. Mutton reported on payment policy - suggested that we incorporate the contract i used by Garnet Rickard Complex into ours. C. Trim suggested that each board member receive a copy to go over and discuss revision at next meeting. J. Mutton had question from Mayor Harare-Why was she billed in November for a booking in June? Secretary noted this rental was booked by the Ratepayers of Newcastle and had been waiting for payment from them, when realized it was to come from Mayor phone calls were made and when there was still no payment received a bill was sent out. R. B. Rickard reported on dishes purchased. Secretary asked about purchasing more serving bowls(60 - 90). It was agreed that anything needed should be purchased and ensure in future that dishes are kept up. Secretary also commented on the condition of the downstairs kitchen, dirty, too many dishes, Optimist club has to much stored there, cupboard broken. S. DeJong will see if he can fix the cupboard. Masons will be allowed to continue to use 2 locked cupboards in downstairs kitchen. Board members are to meet at 6:00 PM in the main kitchen on 3/16/98 to go over condition of this kitchen. Motion by D. Schmiegelow, seconded by S. DeJong I THAT Optimist Club be given permission to build a storage cabinet(at their expense) and keep it behind the curtains in the Centennial Room. "CARRIED" I D. Schmiegelow reported made a presentation to LACAC about the addition. They responded with the attached letter. What is the current status of request for dollars from Town? As there is no further word on this request C. Trim suggested that we proceed with requests made by LACAC so we are ready to proceed if and when our plan is approved. D. Schmiegelow will follow up with LACAC's request for pictures, drawings and bricks. J. Mutton presented a report from F.Horvath on status of work to be done on this building (attached). Discussion about ceiling repairs followed -tentatively booked for 2/25 - 3/21, we have 4 bookings in this time frame. Councilors and R.B. Rickard will speak with F. Horvath about taking the scaffolding down during this bookings. R.B. Rickard had a suggestion regarding our pricing structure-issue 10% credit vouchers. Motion by J. Mutton, seconded by D.Schmiegelow THAT we create a 10% credit voucher for rental of any room, outside of yearly contracts, to be put towards future rentals,to be transferable but have no monetary value and no expirey date. "CARRIED" Secretary will make up voucher to be shown at next meeting. 4. BILLS Motion by J. Mutton, seconded by C. Trim THAT the following bills be paid $40.00 - supervision, $80.00- supervision, $7.73 - Dayco Dist. "CARRIED" 5. FINANCIAL REPORT ' I Motion by J. Mutton, seconded by C. Trim THAT the financial report be adopted as presented. "CARRIED" 6. SUPERVISON i Supervision for March bookings was allocated. 7. NEW BUSINESS Motion by J. Mutton, seconded by D. Schmiegelow THAT we join the Chamber of Commerce for$50.00. "CARRIED" Discussion about advertising in Community Guide-package was received from Ken Marskell. Obtain shadow picture of Community Hall from Paul Bennett to be used in ad. IN-lotion by J. Mutton, seconded by S. DeJong THAT we purchase half page ad at $250.00 in the Spring and Summer Community Guide. "CARRIED" Motion by J. Mutton, seconded by D. Schmiegelow THAT Shawn Efner be allowed to hold teen dance, but must supply list of supervision and have pay duty officer there. Must have'10-15 adults for supervision. i "CARRIED" Motion by J. Mutton, seconded by D.Schmiegelow THAT G. Worsley be promoted to Hall Co-ordinator, staff to report to her and job descriptions be done for both. "CARRIED" Secretary to get quotes from Higgins for flooring. Motion by J. Mutton, seconded by S. DeJong THAT meeting be adjourned at 9:10 PM "CARRIED" i i I • I i i i R. W. BRUYNSON INC. ® ARCHITECT • CONSULTING ENGINEER i December 2, 1997 D.C. Schmiegelow 261 Mill St. S. Newcastle, Ontario L1B 10 Dear Sir: RE: Proposed Addition To Newcastle Community Hall We are pleased to submit to you our fee proposal for producing the design and drawings for the above addition as provided to us in your sketches. Our services include site measuring the existing building, review of the impact of the addition on the evacuation and early warning systems of the existing building, review of the affected areas of the existing building structure, the design and drawings sufficient to obtain a building permit and municipal approvals. Structural and Architectural design and drawings Mechanical design and drawings Fee $3,000.00 I Not included in our services are disbursements, GST, a site plan and parking layout, land surveys or geo-technical surveys, site inspections or material testing. All of the above can and will be provided as required at a per diem rate or at cost plus 10% as applicable. We trust that you will find this proposal satisfactory and await your reply. Yours Truly R.W. BRUYNSON INC. i Bruynson I PRESIDENT— R-W. Bruynson, B.A.Sc., P.Eng., O.A.A., M.A.I.C. HEAD OFFICE: 1260 TERWILLEGAR AVE., UNIT M1, OSHAWA, ONT. LIJ 7A5 (905) 433-0071 FAX (905) 433-0602 BRANCH (ENGINEERING OFFICE): THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Memorandum DN:PROPERTMCH.16 Councillor Charlie Trim To: Councillor John Mutton From: Frederick Horvath, R.D.M.R., R.R.F.A, Property Manager Date: February 10, 1998 Subject: NEWCASTLE COMMUNITY HALL i 1. Repair of Plaster in Ceiling in Auditorium Contractor - Kraco Contracting We are trying to accommodate everyones schedul . I will be meeting with the Hall Board to review the schedule. 0"o"also 2. Door Replacement - East Side Two sets of existing wooden doors to be replaced with wooden doors to fit the finishes of the Hall. We have received 2 samples and are not satisfied with either. Will continue to investigate. Target date for supply and install, May 3, 1998. 3. Mortar Joints Contractor - Unique Restorations from Toronto Mortar joints to be repointed on the east and west elevations. Minor brick replacement, cleaning of maintenance. Target date, May 1998. 4. Ladder The ladder was requisitioned through Purchasing Department November 1997 and is a normal four to six week delivery. I will follow-up and hope to have installed by March 1998. 5. Wood Refinishing We have contacted, on the Hall Boards' behalf, two firms for the interior finishing of the Great Hall panelling. These firms have declined and we have contacted several floor refinishing firms to bid on the job. I trust that this is helpful. Please advise if there are additional projects and/or any concerns of the Hall Board to the works identified above. I will be coordinating any work that affects the operation of the Hall through the Hall Bookings Coordinator. a 261 Mill St. South Newcastle, Ontario L1B 1C3 February 27, 1998 Ms. Isabel B. Little, LACAC Liaison, Planning Department, Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6 Dear Ms. Little: Re. Proposed Addition to'Newcastle Community Hall, File:PLN34.11.11 Further to your letter dated February 12, 1998 which resulted from our short meeting two days earlier to discuss LACAC's objectives and hoped for support for the above proposal, the following information is provided to address the questions you have raised. 1. The roof of the proposed addition would match that of the existing kitchen addition, namely a flat roof. Such a roof style minimizes the intrusion upon the Great Hall windows. i 2. The brickwork of the existing kitchen addition already matches that of the original structure ( see attached photograph No. 5 ). We intend to locate bricks that are compatible. _ 3. No windows are contemplated in the proposed addition. It should be possible to add paned inserts to the four windows in the existing kitchen addition, which would make their outward appearance more compatible with the original structure. 4. The double entrance doors of the east side handicapped access to the Lion's Club facilities have been painted a matching brown sometime ago, and the photograph in your possession showing grey doors may have been taken at the time of construction. 5. The roofline indicated on the Totten Sims Hubicki elevation drawing dated June 1997, a copy of which you provided, is correct. The perspective of the west wall is somewhat misleading as the proposed addition extends the existing wall of 28 feet by a further 23 feet only. The window shown on the north wall of that drawing will be eliminated and the window shown on the south end of the proposed addition will be replaced by a single door. 6. Rather than submitting another elevation drawing, enclosed are five curent photographs taken with a wide-angle lens, and which may prove more helpful to you. . . . 2 i f' Ms. Little, LACAC Liaison page 2 7. The small masonry add-on structure, located near the north west corner of the original building and used for garden equipment storage, will be removed, that space being incorponated'� tbhin the proposed addition. 8. From inside the Great Hall the only two changes would be: - (a) modification of the most northerly of the west windows to match the two already modified windows over the existing kitchen addition (b) a pass-through in the panelling of the west wall which would match the pass-through already present in the existing kitchen addition. As you will know this year marks the seventy-fifth anniversary of the construction of the original Comunity Hall, and the current Community Hall Board hopes that the proposed addition will be an appropriate and practical way of celebrating the anniversary. It should be possible to meet the objectives of LACAC, the Municipality and the Community Hall Board , and we thank you for your assistance so far. As the writer will be out of the Country at the LACAC meeting on March 17 next, the new Chair of the Newcastle Community Hall Board, Mr. Brenton Rickard (905) 987-4822 should be contacted if a Hall Board representative is required for that meeting. Yours very truly, i Denis C. Schmiegelow (905) 987-4856 Fax 987-3255 Elected Member Newcastle Community Hall Board C.C. Mr. Fred Horvath i MUNICIPALITY OF CLARINGTON - USE OF FACILITIES RULES AND REGULATIONS 1. The issuance of a Facility Permit is entirely at the discretion of the Community Services Department. The Department reserves the right to cancel any permit temporarily or permanently. 2. The facilities named on this permit are to be used on the date(s)and time(s) specified and only for the purpose(s) named. The permit is not valid unless signed by the appropriate Director or the authorized Department representative. I 3. This permit is not transferable. i 4. CANCELLATION POLICY-TO CANCELTHIS PERMIT WRITTEN NOTIFICATION MUST BE RECEIVED BYTHE COMMUNITY SERVICES DEPARTMENT NO LESS THAN FIVE (5) BUSINESS DAYS PRIOR TO THE DATE r STATED ON THE PERMIT. i 5. The Municipality of Clarington will not be responsible for personal injury or for the loss or theft of clothing/equipment of the applicant/organization, or anyone attending on the invitation of the applicant/organization. I 6. The maximum attendance at any facility shall be governed by Fire Regulations or Department of Health. All exits must be kept free from obstruction at all times. 7. The Permit Holder is responsible: (a) To indemnify and save harmless the Municipality of Clarington from all claims therefore and upon request will lodge with the Municipality confirmation of liability insurance coverage in a form and amount satisfactory to the Municipality; (b) To pay all damages to the facilities and/or furnishings arising from the use of same as granted by this permit; (c) To pay appropriate fees for staff assistance including maintenance, bartenders, etc.; (d) To comply with all Federal, Provincial and Municipal By-laws and resolutions particularly those pertaining to games of chance, lotteries, gambling and alcoholic beverages; (e) For the conduct and supervision of all persons admitted to the facilities permitted and shall see that all regulations contained in this permit are strictly enforced; (f) To ensure that all persons admitted to the function being held have vacated the permitted facilities and that all privately-owned property and personal affects have been removed by the time specified on the permit. 8. Admission of animals to the facility is prohibited unless approved by the Municipality of Clarington. 9. The person signing the permit must be a person authorized by the organization to do so and such persons,when requested, shall produce for inspection such authorization in writing. The person signing the permit shall, when requested, agree to personally guarantee payment of any rental fees that are due to the Municipality. 10. Preference for use of Municipal facilities will be given to the residents of the Municipality of Clarington at all times. DN: FORM.45 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON COMMUNITY SERVICES DEPARTMENT PERMIT APPLICATION FOR FACILITY USE RETURN TO: COMMUNITY SERVICES DEPARTMENT. 40 TEMPERANCE STREET BOWMANVIL F,ONTARTO LIC 3A6 (905) 623-3379 EXT.249 ri TO USE FACILITY DATE (S) TIME(S) RENTAL RATE P.I.A. i i ACCOMMODATION, SPECIAL EQUIPMENT, PRIVILEGES GROUP NAME: PERSON-IN-CHARGE MAILING ADDRESS - AD D RESS PHONE NO: The ernut holder P agrees gr to be responsible for payment of any rental charge that becomes due to the Municipalit�_�under this permit. Payment in advance with postdated cheques due before permit date. The permit for facility and rental dates is valid only when the application is signed by an authorized representative of the Community Services Department. SIGNATURE OF PERSON-IN-CHARGE FOR THE COMMUNITY SERVICES DEPARTMENT DATE - DATE ISSUED i MUNICIPALITY OF CLARINGTON - USE OF FACILITIES RULES AND REGULATIONS 1. The applicant understands and agrees that the permit may be revoked or cancelled at any time with or without cause and that in the event of such revocation or cancellation, there would be no claim or right to damages, or reimbursement on account of any loss, damage or expense whatsoever. It is further understood that the date of permit may be changed by this department should the facility be required for other purposes. Advance payment fees will be refunded if this should occur. 2. The facilities named on this permit are to be used on the date(s) and time(s)specified and only for the purpose(s) named. The permit is not valid unless signed by the appropriate Director or the authorized Department representative. 3. This permit is not transferable. 4. CANCELLATION POLICY - TO CANCEL AN ICE, POOL OR BALL DIAMOND PERMIT, WRITTEN NOTIFICATION MUST BE RECEIVED BY THE COMMUNITY SERVICES DEPARTMENT NO LESS THAN FIVE j (5) BUSINESS DAYS PRIOR TO THE DATE STATED ON THE PERMIT. i TO CANCEL A HALL PERMIT,WRITTEN NOTIFICATION MUST BE RECEIVED BY THE COMMUNITY SERVICES DEPARTMENT NO LESS THAN FORTY-FIVE(45) BUSINESS DAYS PRIOR TO THE DATE STATED ON THE PERMIT. 5. The Municipality of Clarington will not be responsible for personal injury or for the loss or theft of clothing/equipment of the applicant/organization, or anyone attending on the invitation of the applicant/organization. 6. The maximum attendance at any facility shall be governed by Fire Regulations or Department of Health. All exits must be kept free from obstruction at all times. 7. The Permit Holder is responsible: (a) To indemnify and save harmless the Municipality of Clarington from all claims therefore and upon request will lodge with the Municipality confirmation of liability insurance coverage in a form and amount satisfactory to the Municipality; (b) To pay all damages to the facilities and /or furnishings arising from the use of same as granted by this permit; (c) To pay appropriate fees for staff assistance including maintenance, bartenders, etc.; (d) To comply with all Federal, Provincial and Municipal By-laws and resolutions particularly those pertaining to games of chance, lotteries, gambling and alcoholic beverages; (e) For the conduct and supervision of all persons admitted to the facilities permitted and shall see that all regulations contained in this permit are strictly enforced; (f) To ensure that all persons admitted to the function being held have vacated the permitted facilities and that all privately-owned property and personal affects have been removed by the time specified on the permit. 8. Admission of animals to the facility is prohibited unless approved by the Municipality of Clarington. 9. The person signing the permit must be a person authorized by the organization to do so and such persons,when requested, shall produce for inspection such authorization in writing. The person signing the permit shall, when requested, agree to personally guarantee payment of any rental fees that are due to the Municipality. 10. Preference for use of Municipal facilities will be given to the residents of the Municipality of Clarington at all times. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON COMMUNITY SERVICES DEPARTMENT 40 TEMPERANCE STREET, BOWRANVILLE, ONTARIO, LIC 3A6 (905) 623-3379 FACILITY PERMIT 98-C Permission is Hereby Granted to : , Permit Number To Use these Town 'Owned Facilities On the Following Date(s) as Follows Facility Date Start Time End Time Rental Rate PIA INV Bowmanville 01/30/98 11:00 A 11:50 A 55.00 P Contact : C/O (m 905-434- C0uKflQh, ONTARIO. (B) KIE lG7 This is Your Receipt for Payment of$ 55.00 Net Amount (before GST) is $ 51.40 Receipt Num—ber- The Total includes GST of$ 3.60 GST REG. # R 106979800 The permit holder has been given a copy of the rules and regulations which apply to this permit and agrees to be bound b This permit is valid only when-it is signed by an authorized representative of the Community Services Department. Permit Hoilizi (1,111SC Be 111:1 Years of Age) For-the Community Services Department L)ate Date issued Please Sign all Copies. Permit Must be presented on Request THE CORPORATION OF THE 1AUNICIPALPTY OF CLARINGTON COMMUNITY SERVICES DEPARTMENT Facility Permit 97- Permit Number This Agreement made this 22th day of October, 1997 BETWEEN The Corporation of the Municipality of Clarington herein known a:; the party of the first part (LESSOR) AND Name : Contact : C/u Address : P.O. _ . BOWMANVII LE, ONT. Phone : Home : (905) 623-. Business forAhe Purpose of a_ _:.. :. on Nov 1997 in G.B.R. Full Hall between the Hours of 8:00 AM and 1:00 AM as stipulated on the LESSEE's S ecial Occasion Permit if applicable. The lessee has received, read and agrees to the terms of agreemen? I.'The parties do hereby covenant:and agree to the terms of agreement and the following Charges RENTAL RATE 735. 00 : Security Deposit 0. 00 Hall Deposit 0. 00' Sub-Total (A) 735. 00 Date Paid Receipt # OTHER CHARGES KITCHEN 93 . 00 S.O.C.A.N. 68. 00 Sub-Total B $ 161. 00 Total Cost �A;+(B) $ 896. 00 BALANCE OWING $ 896. 00 Date Paid i Receipt # GST Included in this Permit = $ 58 . 62 R 106979800 Net Amount of Invoice = $ 837 . 38 2, Additional Conditions BAR ONLY FROM 11 AM TO i-AM AND FROM 4 PM TO 1 AM USE OF FULL HALL FOR DANCE, AND A , -- __-, WILL REQUIRE 10 ROUND TABLES IN SECTION D FROM 11 A.M:TO 4 PM, AND WIL NEED A SETUP SHEET AS•TO HOW THE HALL WILL BESET UP FOR THE T�ANCE AND.'— . - - :, DJ WILL BE LOCATED:ON THE STAGE. . LESSEE : �. L�_`_�.•_ _ (Must Be 18 Years of Age) SUPERVISOR : ��' ' - DATE :' ATE . Lessor Copy - To cancel any pe6it the Community Services Department requires WRITTEN NOTIFICATION a minimum of fifteen (15) Business days prior to the scheduled date. An administration charge equal to 10% of the total facility fee will be charged. Fai Lure,:to,comply with this policy witlyesult inAhe toss of facility deposit (50X of the total applicable facility fee) COUNCIL INFORMATION I-28 CJlarAngion TD iLkehabilifation & Sports Injuries Clinic March 19, 1998 The first annual family Skate-A-Thon on Sunday March 15th, 1998 was a great success. Approximately 350 skaters enjoyed an evening that was fun for the whole family. Burger King's "Vid Kid" and Elmo were a hit with the kids. Many prizes were won by young and old. The speedskating demo generated a lot of interest in the new Clarington Speedskating Club to be launched hopefully this fall. i All the proceeds are in support of the Clarington Youth Group. A great big thank you to everyone who made this event possible. Corporate Sponsors:Burger King-Margaret Gilpen Clarington Rehabilitation&Sports Injuries Clinic-all the doctors and- therapists and staff - __........__ i Prizes and donations: - "' -` -- -�--- i -The Municipality of Clarington-Joe Caruana&Joe Kennett -Lifestyle Fitness -Canadian Tire Clarington Physiotherapy -Bowmanville Family Chiropractic Centre -Body& Sole Hair Salon& Spa -BowmanN41le Family Foot Care -Morris Funeral Chapel -1+1 Pizza j -Tim Hortons -Cineplex Odeon --, Majic @ 94.9 has done a great job helping promote this event with a special thanks to Scott Bowers. The newspapers-Brad Kelly and the Statesmen,Clarington This Week, Oshawa News, Orono Times have also helped advertise and promote the Skate-A-Thon! Thanks to the Ontario Speedskating Association's executive director Ian Henniger and his boys with his help in launching the Clarington Speedskating Club and providing Clarington's first speedskating demonstration. We look forward to an even bigger and better Skate-A-Thon next year. sk-thym 234 Kig Street Ea.t, Bowmanville,One.LIC IP5 Monei(905)623.8202 Fa:(905)623.8285 COUNCIL INFORMATION I-29 Canadian Environmental Assessment Agency I Nezp 3 51 PM g cy GOVERNMENT RELEASES REPORT OF PANEL STUDYING THE DISPOSAL OF NUCLEAR FUEL WASTE Ottawa - March 13, 1998 - The federal panel studying the long-term management of nuclear fuel waste and the safety and acceptability of Atomic Energy of Canada's concept to bury nuclear waste deep within the rock of the Canadian Shield has recommended a step-by-step approach to managing nuclear wastes. Accordingly, the eight-member panel is recommending that the search for a specific site not proceed at the present time. The panel's report was made public today by Minister of Natural Resources, Ralph Goodale and Minister of the Environment, Christine Stewart. The panel has undertaken an exhaustive review and consultation on a very complex issue. Its report will permit the government to come to an informed and balanced response," said Environment Minister Christine Stewart. The panel, over its eight-year mandate, carefully examined the criteria by which the safety and acceptability of any concept for long-term waste management and disposal should be developed. It reached two conclusions: • Broad public support is necessary in Canada to ensure the acceptability of a concept for managing nuclear fuel wastes; and • Safety is a key part, but only one part, of acceptability. Safety must be viewed from two complementary. perspectives: social and technical. Applying these criteria to Atomic Energy of Canada's disposal concept, the panel arrived at the following conclusions: • While the safety of the AECL concept has been adequately demonstrated from a technical perspective, from a social perspective it has not. • The AECL concept in its current form for deep geologic disposal does not have broad public support, and does not have the required level of acceptability to be adopted as Canada's approach for nnaging, nuclear fuel v.astes. Govemment Gouvernement 1401^� rif rh 1 C-nnnrin Canada-- _� f - 2 - r t The panel has also recommended the creation of a nuclear fuel waste management agency to assume responsibility for managing and co-ordinating the full range of activities required to deal with nuclear fuel wastes in the long term. "This panel report raises key issues which the government will give consideration to in its response. This will set the stage for the next steps regarding the long-term disposal of nuclear fuel waste in Canada," said Minister of Natural Resources Ralph Goodale. The panel was appointed in October 1989 under the Environmental Assessment and Review Process Guidelines Order and is the last panel to report under that Cabinet directive. The panel, chaired by Mr. Blair Seaborn conducted its review in five provinces: Saskatchewan, Manitoba, Ontario, Quebec and New Brunswick. Public hearings were held in 16 communities, including three Aboriginal communities, over three phases from March 1996 to March 1997. Phase I focussed on broad societal issues; Phase II on technical issues; and Phase III on the safety and acceptability of the disposal concept. Overall, the panel heard 531 registered speakers and received 536 written submissions. - 30 - For more information: Guy Riverin Panel Manager Canadian Environmental Assessment Agency Tel: (819) 997-2244 i E-mail: guy.riverin@ceaa.gc.ca The complete report is posted on the CEAA Internet site, at http:///www.ceaa.ge.ca. (Aussi disponible en franca ) i Canadian Environmental Agence canadienne Assessment Agency d evaluation environnementale Backgrounder In a 1978 joint statement,the governments of Canada and Ontario directed Atomic Energy of Canada Limited (AECL)to develop the concept of deep geological disposal of nuclear fuel wastes. A subsequent joint statement in 1981 established that disposal site selection would not begin until after a full federal public hearing and approval of the concept by both governments. In September 1988, the federal Minister of Energy,Mines and Resources referred the concept, along with a broad range of nuclear fuel waste management issues,for public review. He made this referral under the federal Environmental Assessment and Review Process Guide-lines Order. On October 4, 1989,the federal Minister of the Environment appointed an independent environmental assessment panel to conduct the review. The panel's mandate was unusual compared to that of any other federal environmental assessment panel in that it was asked: • to review a concept rather than a specific project at a specific site; • to review a proposal for which the implementing agency was not identified; • to establish a scientific review group of distinguished independent experts to examine the safety and scientific acceptability of the proposal; i • to review a broad range of policy.issues; and • to conduct the review in five provinces. AECL describes its concept as a method for geological disposal of nuclear fuel wastes in which • the waste form is either used Canada Deuterium Uranium(CANDU) fuel or the solidified high-level wastes from reprocessing; • the waste form is sealed in a container designed'to last at least 500 years and possibly much longer /2 Environmental assessment... More you decide Camacia' • the containers of waste are emplaced in rooms in a disposal vault or in boreholes drilled from the rooms; • the disposal rooms are between 500 and 1000 metres below the surface; • the geological medium is plutonic rock of the Canadian Shield; • each container of waste is surrounded by a buffer; - • each room is sealed with backfill and other vault seals; and • all tunnels, shafts and exploration boreholes are ultimately sealed in such a way that a disposal facility would be passively safe—that is, long-term safety would not depend on institutional controls. Such a facility would cost an estimated$8.7 billion to $13.3 billion in 1991 dollars, depending on the amount of waste to be disposed of. The Panel conducted its review in Saskatchewan,Manitoba, Ontario,Quebec and New Brunswick. To develop guidelines to help AECL prepare an environmental impact statement (EIS), the Panel held scoping meetings in autumn 1990 in 14 communities. It also held a workshop on Aboriginal issues and met with members of Canadian Student Pugwash. The Panel then prepared draft guidelines,released them for public comment in June 1991, and issued them in final form on March 18, 1992. On October 26, 1994,AECL submitted an EIS, supported by nine primary reference documents.The period for public review of the EIS began on November 8, 1994, and ended on August 8, 1995. i Public hearings were held in 16 communities over three phases beginning March 11, 1996 and ending March 27, 1997. Phase I focused on broad societal issues related to managing nuclear fuel wastes; Phase II focused on the safety of the AECL concept from a technical viewpoint; and Phase III focused on the public's opinions of the safety and acceptability of the concept. During all three phases, the Panel heard from a total of 531 registered speakers and received 5')6 written submissions, as listed in Appendix F. Participants were also allowed to submit brief closing statements in writing by April 18, 1997. The Panel considered all written and oral information received in the period from its appointment to the end of the hearings, as well as the closing statements, in preparing this report. Among other activities,the Terms of Reference directed the Panel • to examine the criteria by which the safety and acceptability of a concept for long-term waste management and disposal should be evaluated; and • to prepare a final report addressing whether AECL's concept is safe and acceptable or should be modified, and the future steps to be taken in managing nuclear fuel wastes in Canada. /3 CRITERIA FOR SAFETY AND ACCEPTABILITY The Panel examined the criteria by which the safety and acceptability of any concept for long- term waste management should be evaluated(Chapter 4 of the report). In doing so, it came to the following key conclusions. Key Panel Conclusions • Broad public support is necessary in Canada to ensure the acceptability of a concept for managing nuclear fuel wastes. • Safe i part, but one art of acceptability. Safe must be viewed from two is a only Safety Y P � Y part, Safety complementary perspectives: technical and social. On this basis, the Panel defined the safety and acceptability criteria as follows: i To be considered acceptable,a concept for managing nuclear fuel wastes must a) have broad public support; b) be safe from both a technical and a social perspective; c) have been developed within a sound ethical and social assessment framework; d) have the support of Aboriginal people; e) be selected after comparison with the risks, costs and benefits of other options; and fl be advanced by a stable and trustworthy proponent and overseen by a trustworthy regulator. To be considered safe, a concept for managing nuclear fuel wastes must be judged, on balance,to a) demonstrate robustness in meeting appropriate regulatory requirements; b) be based on thorough and participatory scenario analyses; c) use realistic data, modelling and natural analogues; I d) incorporate sound science and good practices; e) demonstrate flexibility; f) demonstrate that implementation is feasible; and g) integrate peer review and international expertise. SAFETY AND ACCEPTABILITY OF THE AECL CONCEPT I After applying these criteria to the AECL disposal concept,the Panel arrived at the key conclusions listed below. The rationale for them, and an elaboration on the technical and social perspectives of safety,are documented in Chapter 5 of the report. Key Panel Conclusions • From a technical perspective,safety of the AECL concept has been on balance adequately demonstrated for a conceptual stage of development, but from a social perspective, it has not. A • As it stands, the AECL concept for deep geological disposal has not been demonstrated Y to have broad public support. The concept in its current form does not have the required level of acceptability to be adopted as Canada's approach for managing nuclear fuel wastes. FUTURE STEPS The Panel considered the steps that must be taken to ensure the safe and acceptable long-term management of nuclear fuel wastes in Canada(in Chapter 6 of the report). It arrived at the following key recommendations. Key Panel Recommendations A number of additional steps are required to develop an approach for managing nuclear fuel wastes in a way that could achieve broad public support. These include �I • issuing a policy statement on managing nuclear fuel wastes; • initiating an Aboriginal participation process; • creating a nuclear fuel waste management agency (NFWIVIA); • conducting a public review of AECB regulatory documents using a more effective consultation process; • developing a comprehensive public participation plan; i • developing an ethical and social assessment framework; and • developing and comparing options for managing nuclear fuel wastes. Taking into account the views of participants in our public hearings and our own analysis, we have developed the following basic recommendations to governments with respect to a management agency: • that an NFWMA as described in Chapter 6 of the report be established quickly, at i arm's length from the utilities and AECL,with the sole purpose of managing and co- ordinating the full range of activities relating to the long-term management of nuclear fuel wastes; • that it be fully funded in all its operations from a segregated fund to which only the producers and owners of nuclear fuel wastes would contribute; I • that its board of directors, appointed by the federal government, be representative of key stakeholders; /5 • that it have a strong and active advisory council representative of a wide variety of interested parties; • that its purposes, responsibilities and accountability,particularly in relation to the ownership of the wastes,be clearly and explicitly spelled out, preferably in legislation or in its charter of incorporation; and • that it be subject to multiple oversight mechanisms,including federal regulatory control with respect to its scientific—technical work and the adequacy of its financial guarantees; to policy direction from the federal government; and to regular public review, preferably by Parliament. Until the foregoing steps have been completed and broad public acceptance of a nuclear fuel waste management approach has been achieved,the search for a specific site should not proceed. ! If the AECL concept is chosen as the most acceptable option after implementation of the steps recom-mended above, governments should direct the NFWMA,together with Natural Resources Canada and the AECB or its successor,to undertake the following: review all the social and technical shortcomings identified by the Scientific Review Group and other review participants; establish their priority; and generate a plan to address them. The j NFWMA should make this plan publicly available,invite public input,then implement the plan. March 1998 i i 1 /6 Plan for Building and Determining Acceptability l Federal AECB Government Phase 1: Aboriginal Issue Policy Public Review Set-up Participation Statement of Regulatory (about Process Documents one year) Al C reate Nuclear Fuel Waste Management Agency - - — — — — — — — - - - - �- ; ; Develop Public M Ethical /Social Options Participation Plan Assessment ' •.� . Framework � Phase 11: Public ' Concept Compare Participation Acceptance Options - - --- Process (about two years) Technical Considerations Decide . `"z on Most Acceptable — — — - — .- — — — s Concept ..: wart q Siting and M Facility Design Phase III: = Project _ Acceptance Public R Hearings ecide on No Re-evaluate- plan — — — — — — — — — Acceptability of Site- — — — — .- f ecific Projec Phase IV: Yes Implemen- tation Implement Project Ili i ,15:21 EST; ASSOCIATIOH OF?-> 985 623 0038 CLERK-Clarington Hun Page 882 ,d-98 THU 05:20 PH AMO FAX N0. 4169716191 P. 01/01 COUNCIL INFORMATION I-30 unieipal Act Series # 1� t Association of �' �;� i�l Municipalities Your i of Ontario For 393 University no,ON SMS 1701 Toronto,ON M80 1V9 T�1:(414)971-995e 1 971-6101 fo r a t r V n smell:amoork mC.mu nlcamp Cm For Immediate Attention March 19, 1998 - FYI - 981007 AMO Prepares to Respond to the Draft New Municipal Act The Issue: AMO is in the process of analyzing the draft new Municipal Act and plans to submit a response to the Government. The Facts: On February 10, the Government released the new Municipal Act draft legislation for consultation until May 8, 1998, AMO'S Municipal Act Task f=orce will review the draft legislation and provide recommendations to AMO'S Board of Directors, The Board will approve a response to the draft legislation at its April 24th meeting. This will be immediately followed by communication to AMO members regarding AMO'S response and recommended action by members. AMO will provide a series of information items to members over the next month as we complete specific analysis and issue identification, Issues we expect to review in the Municipal Act Series include: municipal revenue (fees, licensing, commercial activity limitations), liability, municipal finance(accounting, investment), municipal powers (natural person powers, spheres of jurisdiction, service responsibility/migration), provincial regulatory authority, and councillor remuneration and expenses(proposed removal of 1/3 tax free allowance). AMO, along with various professional municipal associations are working together to put forward a strong coordinated review of the proposed legislation, AMO Principles: AMO'S analysis of the legislation will focus on whether the draft Act achieves the following principles established in AMO'S response to the Government's initial 1997 Consultation Paper on a New Municipal Act: Accountability Does the legislation provide the necessary level of authority for municipalities to carry out their responsibilities across the"spheres of municipal jurisdiction? Appropriate Roles Has the provincial role been limited to key areas of provincial interest? Are limitations to municipal authority appropriate? Maximum Flexibility Does the legislation consistently provide the necessary flexibility to allow municipalities to better manage their affairs and to respond innovatively to emerging needs and issues? Respect for Diversity Does the draft Act recognize and accommodate the diversity of municipal structures and local priorities? Stable Revenue Is the realignment of municipal responsibilities accompanied by new and stable revenue sources, other than just the property tax? Action Required: .Municipalities are encouraged to review the draft legislation which was forwarded to each municipality by the Ministry of Municipal Affairs and Housing. AMO'S Policy Report, Toward a New Municipal Act, which was forwarded to all municipalities in April, 1997 may provide some guidance to municipal staff as they review the draft legislation. AMO'S Municipal Act Series which will provide detailed analysis on aspects of the proposed legislation will continue throughout the consultation period. For more information contact: Pat Vanini, AMO Director of Policy and Government Relations at(416) 971-9856 ext. 316 or Jill Vienneau,AMO Senior Policy Advisor at(416) 971-9856 ext 3 f4 I COUNCIL INFORMATION I-31 ' i I March 19, 1998 MAR 23 3 s2 PM 199 • The Regional Municipality Mrs. P.L. Barrie A Durham Clerk Clerks Department Municipality of Clarington 305 Rossland Rd.East 40 Temperance.Street �o.Box 623 Bowmanville, Ontario Nhltby,Ontario L1 C 3A6 Canada Li N 6A3 %5)668-7711 --ax:(905)668-9963 1998 'Interim" Billings to the Area Municipalities for the Region's Waste . P.M.Madill,A.M.C.T Management Services (#98-F-20) = Our File: M8 Regional Clerk Mr. Barrie, at their meeting held on March 11, 1998, the Council of the Regional Municipality of Durham adopted the following recommendations of the Finance and Administration Committee: "a) THAT the Region.continue to.issue invoices to the Area Municipalities for solid•waste disposal at Regional landfill and Waste Management'racilities in 1998 on an `interim' basis at the 1997 rate of $63/tonne until such time.as a.new 1998 rate is adopted by • Regional Council; b) THAT the 1998 Waste Management System Rate, when approved. by Regional Council, be retroactive for all municipal billings to January 1, 1998; c) THAT the Area Municipalities be advised accordingly." l cu-F(K_ P.M. Madill, A.M:C.T. + r ;rIfAl ; Regional Clerk .n=-- v � 3 j PMM/cb cc: Mr. R.J. Clapp, Commissioner of Finance 100%Post Consumer COUNCIL INFORMATION 1-32 - March 19, 1998 ' MAR Z3 3 52 PM '98 The Regional . Mrs. P.L. Barrie unicipality Clerk I Durham Municipality of Clarington Clerk's Department 40 Temperance Street I 05 Rossland Rd.East Bowmanvllle, Ontario .o.Box 623 U C 3A6 Whitby,Ontario Canada L1 N 6A3 i )05)668-7711 Proposed Timetable for the 1998 Budgets and Adoption of 1998 Tax Rates ax:(905)668-9963. (#98-F-22) - Our File: F07 P.M.Madill,A.M.C.T. iegional Clerk . Mrs. Barrie, at their meeting held on March 11, 1998; the Council of the Regional Municipality of Durham adopted the following recommendations of the Finance and Administration Committee: "a) THAT the proposed timetable as indicated in Attachment #1 to Report#98-F-22-of the Commissioner-of Finance for the adoption of the 1998 RegFOnal Budgets (for Water Supply, Sanitary Sewerage, Solid Waste Management and:General Tax Levy Purposes) and the 1998 Regional Tax Rates be approved which will result in a final Council review date of June 3, 1998;and b) THAT the Regional Clerk advise-the Area Municipalities accordingly." Enclosed for information is a.copy of Report #98-F-22 of the Commissioner of Finance. P.M. Madill, A.M:C.T. ; IN A, Regional Clerk -- - - ---� -� PMM/cb cc: Mr. R.J. Clapp,Commissioner of Finance _ -^--z i March 4, 1998 TO: The Finance & Administration Committee FROM: R.J. Clapp, Commissioner of Finance RE: REPORT #98-F- 22 PROPOSED TIMETABLE FOR THE 1998 BUDGETS AND ADOPTION OF 1998 TAX RATES - RECOMMENDATIONS: That the Finance and Administration Committee recommend to Regional Council that: 1) The proposed timetable as indicated in Attachment#1 for the adoption of the 1998 Regional Budgets(for Water Supply, Sanitary Sewerage, Solid Waste Management and General Tax Levy Purposes) and the 1998 Regional Tax Rates be approved which will result in a final { Council review date of June 3, 1998. 2) The Regional Clerk advise the Area Municipalities accordingly. REPORT: 1.0 BUDGET TIMETABLES FROM PREVIOUS YEARS • In previous years, the Regional Budget Timetable contained various stages which generally resulted in a final Council approval date in late March for the Regional Budgets and the Net Regional Levy. i • Concurrent with the budget approval in late March, Regional Council customarily approved recommendations which established the Region's requisition on the Area Municipalities for the Region's General Tax Levy requirement in accordance with provisions of the Regional Municipalities Act and the Region of Durham Act. In previous years, the formulae to apportion the Region's General Tax Levy requirements to the Area Municipalities was determined by the Ministry of Finance and provided by the local Assessment Commissioner. 2.0 ACTUAL VALUE ASSESSMENT- 1998 TAX RATES • Due to the timing of the implementation of Actual Value Assessment by the Province, the date of the Regional Council's final approval of the 1998 Regional Levy should be extended to June 3, 1998. • The extended timetable is required in order to provide Regional Council with time to establish transition ratios, tax rates, deferral options and relief for low income seniors and disabled based upon the Assessment Roll-Return by the Ministry of Finance. 41 REPORT#98-F-22 PROPOSED TIMETABLE FOR THE 1998 BUDGETS AND ADOPTION OF 1998 TAX RATES 2. 2.0 ACTUAL VALUE ASSESSMENT- 1998 TAX RATES/cont'd • The Assessment Roll-Return is scheduled to be distributed on April 30, 1998 and will contain the majority of adjustments to individual property assessment values as identified to date by the Ministry. Therefore, additional time is required to provide Council with a complete budget review prior to the establishment of the 1998 Regional Tax Rates. Given the late release of the Assessment Roll-Return, the earliest possible date for final Council approval of the 1998 Regional Budgets and the 1998 Regional Tax Rate is June 3, 1998. 3.0 PROPOSED 1998 BUDGET TIMETABLE Attachment #1 to this report provides a proposed timetable for the 1998 Regional Budget process including the establishment of transition ratios and tax rates. In general, the timetable includes four stages: j STAGE PROCESS DATE i I Staff Preparation and Department Head Review of October- Budgets March 2 Standing Committees Review of Budget late March- early April 3 Finance&Administration Committee Review of April Budgets 4 Finance& Administration Committee Review of May i Transition Ratio/Tax Rate Impacts 5 Final Council Review of Budgets, Transition June 3; 1998 Ratios and Tax Rates I I i -- 42 ii I REPORT#98-F- 22 PROPOSED TIMETABLE FORT"E 1998 BUDGETS AND ADOPTION OF 1998 TAX RATES 3, 3.0 PROPOSED 1998 BUDGET TI META BLE/cont'd • The proposed timetable effectively allows the 1998 Budgets to proceed through review stages by Department Heads, Standing Committees and the Finance & Administration Committee by the end of April. • At that time, adjusted assessment from the Province will be available for staff to provide the Finance & Administration Committee with alternative tax rate impacts by assessment class and Area Municipality (eg. residential, multi-residential, industrial, commercial, etc.) based on various transition ratio alternatives. • The tax rate impacts will include provisions for alternative deferral and phase in strategies as permitted by legislation. 4.0 OTHER FACTORS INFLUENCING FINAL TAX RATES • As previously reported to the Finance and Administration Committee, there are a number of key decisions yet to be announced or information provided by the Province that will have a direct impact upon Regional and local tax payers: Amounts and/or rates to be paid by the Provincial and the Federal I Governments for properties subject to the payments-in-lieu. Final transitional ratios. Education Tax Rate for Industrial/Commercial purposes. Adjustments to the WDW-Downloading cost estimates for both upper and lower tier municipalities including revised costs for Social Housing. Tax Rates for Railway and Highway rights of way. 5.0 NEXT STEPS • Staff will continue to advise the Finance and Administration Committee of any new information that becomes available regarding the 1998 Regional Budgets and/or Regional Tax policy. i 43 REPORT#98-F- 22 PROPOSED TIMETABLE FOR THE 1998 BUDGETS AND ADOPTION OF 1998 TAX RATES 4. 5.0 NEXT STEPS/cont'd • Staff will continue to provide information and work in conjunction with the Treasurers of the Area Municipalities on all tax policy matters. i R.J. Clapp, CA Commissioner of Finance :mg Attach. Recommended for presentation to Committee f i iH. u itt, M.S.W. Chief Administrative Officer MG\REPQRTS\prpbdgts 44 iI ATTACHMENT#1 PROPOSED TIMETABLE FOR THE 1998 REGIONAL BUDGETS FOR WATER, SEWER, WASTE AND GENERAL TAX LEVY AND THE ESTABLISHMENT OF REGIONAL TAX RATES March 16 Department Heads Review Budgets March 17-30 Finance Department prepares and prints Budgets for distribution to Standing Committees March 31-April 7 Standing Committees Review April 22 Budgets distributed to Finance & Administration Committee April 29 Finance & Administration Committee Meeting - Review Budgets from Standing Committees, Outside Boards and Agencies April 30 - May 5 Province releases 1998 Assessment-Roll-Return May 6-26 Update on Tax Policy Options to Finance & Administration Committee May 27 Finance& Administration Committee Meeting - Recommends 1998 Budgets and Tax Rates to Council June 3 Council approves Final 1998 Budgets and Regional Tax Rates MG\REPORTS\prpWx is i I I I �._ 45 - VOW COUNCIL INFORMATION I-33 MAR N 1 143 ANTE KIDNEY FOUNDATION OF CANADA March, 1998. ; 11 t) I _ Dear City Official, Spring is just around the corner and many of you are gearing up for municipal Spring Clean-Up and Environmental Awareness programs. The Kidney Foundation of Canada, Central Ontario Branch, would like to introduce THE KIDNEY CAR PROGRAM. It is a unique fundraising program that recycles unwanted motor vehicles into a tax deduction for the donor and into much needed funds for The Kidney Foundation, and helps keep the environment clean. The Kidney Car Program was founded in Ontario in 1993. It has since accepted thousands of cars, trucks, vans, motorhomes, boats, and even motorcycles, whether in running condition or not. The Foundation runs this program in association with the Ontario Auto Recyclers Association(0.A.R.A.). They ensure that the vehicles donated are handled in accordance with the strict standards established by the Ministry of Environment and Energy. THE KIDNEY CAR PROGRAM is beneficial in so many ways because: ► It provides an easy, convenient disposal solution for those who have unwanted vehicles. ► Donors receive a free tow and a minimum tax receipt of$75.00. ► It contributes to the cleaning of our environment by getting rid of unwanted motor vehicles and recycling everything from motor fluids to tires to metal in a safe manner. ► Proceeds from this program assist those afflicted with kidney disease in your community. Enclosed please find a copy of our KIDNEY CAR PROGRAM brochure, a promotional materials order form and a recent press release. Please review the following material and contact me at(416) 445-0373 or 1-800-387-4474 if you have any questions. If you would like promotional materials, just fill out the enclosed form and fax or mail it to my attention. Please consider making the KIDNEY CAR PROGRAM part of your Spring Clean-Up or Environmental Awareness programs. Promoting the program and asking peo le to make a "wheel donation" will make a "real difference" in the fight against kidney disease. C; UTION M Sincerely, ? 4CK. BY Hester Fuchs (Ms.) ' -- - Special Events and Marketing Coordinator Enclosed. CENTRAL ONTARIO BRANCH :::0 Eglinton Avenue E. :.Suite Zal,Don'Mitts,Ontario M3C IH9 Tel:(416)445.0373 Watts:(800)387.4474 Fax: KEEP THE ENVIRONMENT CLEAN WITH THE KIDNEY FOUNDATION OF CANADA Many people have never considered the negative environmental effects of an abandoned vehicle. They don't realize that it's fluids leak toxic substances into the immediate surrounding area which then contaminate the water table -- a source of danger to people and pets. i The Kidney Foundation of Canada is helping to eliminate this problem. Each year, the Kidney Car program recycles cars,trucks,vans, motorhomes, boats, motorcycles and even ski-loos. People like this program because it's a hassle-free process, a person with a car to donate simply calls a 1-800 number for an information kit. They then fill out the donor form and send it in. The Ontario Automotive Recycling Association (O.A.R.A) will pick it up on behalf of The Kidney Foundation, completely free of charge, and The Foundation will provide you with a tax receipt for the auctioned or scrap value of the vehicle, minimum $75.00. I I It's a win-win-win situation. The donor wins because his/her unwanted vehicle is disposed of quickly and efficiently, and s/he receives a tax receipt. Kidney patients win because the funds raised help support a variety-of programs that help the 18,000 kidney patients across Canada. And the environment-wins because a hazardous environmental element is eliminated. O.A.R.A. disposes of donated vehicles according to Ministry of Environment and Energy standards and recovers over 76% of a vehicle's usable parts and resources. These parts are then recycled and reused, while any waste is disposed of safely. The Kidney Foundation of Canada is a national, volunteer organization dedicated to improving the health and quality of life of people living with kidney disease. Supported by the public and responsive to its beneficiaries, The Kidney Foundation funds research and related clinical education; provides services for the special needs of individuals living with kidney disease; advocates for access to high quality health care; and, actively promotes awareness and commitment to organ donation. If ou are interested in donating g your vehicle, call toll-free 1-800-565-5511 and an information kit will be sent to you. i i THE KIDNEY FOUNDATION OF CANADA KIDNEY CAR PROGRAM PROMOTIONAL MATERIAL ORDER FORM i PLEASE FILL OUT THE FOLLOWING FORM AND FAX, or MAIL IT, TO: HESTER FUCHS FAX.- (416) 445-7440 i ITEM DESCRIPTION QUANTITY REQUIRED Kidney Car Sticker Circular sticker,2"in circumference,with the Kidney Car logo and 1-800 number in green,the phrase"Is there a tax deduction in your driveway?"in blue,and "The Kidney Foundation of Canada"in blue. Kidney Car Poster Three colour poster on white stock, 1 I"x17". Kidney Car Counter Impressive looking point-of-purchase display item, Card 8.5"x1 I",with pocket for approximately 25-30 brochures.- Kidney Car Brochure A promotional brochure with a donor form included. Kidney Car Camera 8.5"x I I"sheet with five black and white Ready Ad Slick advertisements of different shapes and sizes printed on it that can be used in any publication. I Please mail the above requested materials to: Contact and Position: Company Name: i Address: Suite/Unit #: City: Prov.: Postal Code: i Telephone Number: Fax Number: THANK YOU FOR YOUR SUPPORT CENTRAL ONTARIO BRANCH I:.'0 Eglinton Avenue Ems,Suite 2a),Don Mills,Ontario M3C IH9 Tel:(416)445.0373 Watts:(800)387.4474 Fax:(416)445•;440 WWebsite:uivw.kidney.ca CHARITABLE REGISMATION NO.0224980-I W8 COUNCIL INFORMATION I-34 1 Ministry of Ministere des � Transportation Transports 1 ( O to r i O Tel�}flRiaZie (�l.��( )' 4-2924 Corridor Policy Office Fax No. (905) 704-2828 r y, . 2nd Floor South 301 St. Paul Street St. Catharines, Ontario -L2R 7R4 March 15, 1998 'At"C;1PALITY OF CLAAINGTON. MAYOR'S OFFICE To: All Municipal Councils and All Other Approval Authorities RE: MTO INTERESTS AND PRECONSULTATION IN MUNICIPAL PLANNING ACT DOCUMENTS With the Proclamation of Bill 20 on May 22, 1996, and the provincial shift to the' Y p importance of preconsultation in Planning Act matters, the Ministry of Transportation is seeking your cooperation in establishing a preconsultation process for the review of applications involving Ministry interests. Ministry interests are not confined solely to the provincial highway system, but include other transportation related items such as radio, television, cable and telecommunication towers and facilities, rail relocation projects as well as wayside pits and quarries and portable asphalt plants. In light of these interests, it is important for i municipalities to preconsult with the Ministry prior to municipal approvals being granted. For major policy documents, including new official plans and/or official plan updates, secondary plans and major official plan amendments and comprehensive zoning bylaws, we would appreciate the opportunity to preconsult with you and are prepared to work with the municipality and your consultants in ensuring a document which is acceptable to the Ministry. It should be noted that, where the Ministry of Municipal Affairs and Housing is providing the Provincial "One Window" Planning Service, Ministry of Transportation comments will be incorporated in their reply. However, in instances where no provincial "one-window" service is offered, we would appreciate direct preconsultation with this Ministry. ...2/- http://www.gov.on.ca/MTO f i - 2 - For site specific land use proposals directly adjacent to or near the provincial highway system, the availability of MTO permits (access, building and land use, sign) under The Public Transportation and Highway Improvement Act is an important aspect of the development approval process under The Planning Act. MTO permits are issued at the sole discretion of the Minister, and the Ontario Municipal Board (OMB) has no jurisdiction with regard to the issuance of the required MTO permits. It is particularly important for the approval authority to confirm that the required entrance permit for a development proposal adjacent to the provincial highway system will be available prior to making a decision on the application. This is a basic principle in assessing the merits of a proposal as we wish to avoid situations where Planning Act approvals are obtained, but the proposal does not qualify for access to the provincial highway system and the required entrance permit cannot be issued resulting in the creation of a landlocked parcel of land. We would request that applications for site specific land use proposals be forwarded to the appropriate MTO office for preconsultation: A) where proposals are located adjacent to or within 400m of a provincial highway; B) where a proposal is a major traffic generator (stadium, racetrack, shopping centre or any proposal "that causes people to congregate in large numbers" etc.) located within 800m (approximately one-half mile) of a provincial highway; C) where a proposal is located within a study area of a specific highway planning study as carried out from time to time through the Environmental Assessment Planning process. Similar to the proposed process for health unit preconsultation, we would request that, prior to acceptance of any Planning Act applications, the approval authority require the applicant to complete the application and send it to MTO for review and comment. MTO will provide a written response to the approval authority (with a copy to the applicant) with regard to the availability of the necessary MTO permits, and any conditions of approval required. - 3 - I This proposed preconsultation process for site specific land use proposals is _ illustrated in Appendix A . The Ministry is prepared to consider an alternative process for preconsultation and/or review of municipal Planning Act documents. EFFECTIVE APRIL 1, 1998, Appendix B indicates the appropriate MTO contact offices for the various types of planning applications involved. Please avoid multiple circulations as this will result in additional workload and delay in the Ministry response. Thank you for your continued cooperation in these matters and we look forward to working with you in your development approval process. iIf you have any questions or require any further information, please contact Wes Green of this office at (905) 704-2924. I Yours truly, Clare Riepma, P. Eng., R.P. Supervisor i c.c. All Regional Directors All District Engineers "` ? i ,rte. ; i i APPENDIX A MTO PRECONSULTATION PROCESS FOR SITE SPECIFIC OFFICIAL PLAN AMENDMENTS AND ZONING BYLAWS, SUBDIVISIONS, CONDOMINIUMS, CONSENTS,AND MINOR VARIANCES Applicant obtains Approval Authority application form. Approval Authority 1 advises applicant to obtain MTO report/comments before submitting application. I Applicant completes Approval Authority application form and attaches sketch or proposed plan. 2 Applicant sends completed application including sketch or plan to the 3 appropriate MTO office. (see Appendix B). Possible MTO review fee may be applicable. i 4 _ MTO reviews application. 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"2IATTIJ ............. . :::: :::;;:...g ::..........:. ,Pianing and;pesig�t sgction :. ;::::::::;:Corridor Control Office ......... :::;:;;;;Corridor Cgntrol•t�ffice ::: (613) 545 '1741 .... ,y 613 54 « 3741 =` } ti22222 ......... ......... ......... ......... ;2:::>:• ..4t...2?zt�} �.......t,'�:�?*.�'�t,3 ..f.t......t. CPO - APRIL 1998 i COUNCIL INFORMATION I-35 T MCC@ T JQV4"it MARS 1 142 AN 98 MAR 2 31998 ZALIMWITUTY Of GI1RSNGTUN OFFICE s ht March 10, 1998 [ C,hiMize' n1$ f t r SM Dear Starlight Friends/ Supporters, WA caha4a y Spring is in the air, and I'm writing to invite you to join my brother and I at High Park on Saturday morning, April 4th for the Dupont Spring Run Off 8K. i As you will see from the enclosed entry form, this is an exciting new Starlight Children's Foundation Fundraising Event, at which we hope to raise at least $10,000 to fhelp make children's wishes come true. We have entered into a 3-year partnership with the Run Off, whereby we will receive one dollar from every entry fee, and 100% of all pledge monies. Last year, the event attracted 1,650 participants. With a few more Starlight supporters, we can come close to fulfilling one wish just from the entry fees alone. And then there is the Pledge form you will find in the Entry Brochure. For the past 3 years, my brother Joel and I have collected pledges for Starlight for our run at the New York Marathon. Last year, we raised over $54,000, so we know it can be done! Even an extra $10.00 or $50.00 will make a big difference, as all of the pledge monies go to Starlight. j Finally, a word about the Run Off 8KI Don't be put off by the name - you can WALK or WALK and JOG, as well as RUN 8 kilometers on April 4th. The event is entirely within High Park. It will be Spring, beautiful in the park, and a great day for the traffic-free stroll. Everyone who enters will receive a free event T- shirt and a pair of Dupont Lycra socks, as well as a fun morning out. Please join Joel and me on the 4th. Enter today and collect as many pledges as you can. If you have more questions, please call Shirley at the office (416) 502-9474. Let's go the distance for Starlight. Sincerely, ✓, e PAUL FENWICK Member, Board of Directors -� -- 250 Consumers Road, Suite 206, Toronto, Ontario M2J 4V6 - ----, telephone: (416) 502-WISH (9474) Fax: (416) 502-9477 1-800-880-1004 Email: Starlightcanada®compuserve.com Charity No.0816744-09 COUNCIL INFORMATION I.aY,36.: Federation of Canadian Municipalities �;�i�` y��• }' r; . .: Federation canadienne des municipalitCls � •; NAa 24 1142 AN '98 �IPaIITY. GAR1NST04 . . � March 16, 198 � Of MAYOR'S OFF4 P utq•Mayor ae Eadie � J Her Worship Mayor Diane Hamre : • �•,;;�� c Q impel:.Manitoba Municipality of Clarington President Pr6sidon 40 Temperance Street Bowmanville, Ontario h rc suppleant.Claude Cantin L1 C 3A6 Quebec(Quebec) F Hier%ice-president tvice-President Dear Mayor Hamre: Mayor L iopold Belliveau neton.\ew Brunsmick S and\5ce-President CANADA POST UNADDRESSED ADMAIL POLICY Deuxieme cite-president tncillor Joanne Monaghan � The purposebf this letter is to•advise your municipal govemment (untnat.British Columbia Third Vi,e-President that FCM has successfully negotiated with Canada Post the exemption.of �I sirme,iee-pr6sidem municipal election related material from its Consumers Choice policy on unaddressed ad mail. Depun•.Movor Grant Hoperoft L--don.Ontario \+ President at Uri ge Unaddressed'ad mail can be a reliable, efficient and necessary \111"I_pr&identhors-cadre means of ensuring -that municipal government notices.are delivered to municipal residents. However, a resident has the option of applying a "No Ji tesW.Knight ad mail" sticker to their mailbox,, thereby refusing the delivery of F wtive Director Directeurc4n&al unaddressed ad mail, including municipal election related material_ Until. recently, Canada Post's policy was. that provincial and federal election related material was exempt-from this policy, but not-municipal material. Beginning in•March 1998, Canada-Post will direct its mail carriers to deliver properly identified "municipal election notices as well as.notige f boundary changes and referendums" to all residents, including:thos It "No Ad mail" stickers. 24,rue Clarence Street,Ottawa,Ontario KIN 5P3 i.. -- .._. ..__t. -Tclephonerr6kphone:(613)241-5221 1 Faxrrelecopieut.(613)241-7440; i r International Office/Bureau interriaeional: T_I__I-_.-_ITtl t_L___.//, -.[. n[nt _r n n. .i...•... �..� - _ -2- To benefit from this exemption, municipal governments must display an "X" logo on municipal election related material. Only unaddressed material which carries this logo will be delivered to residences with "No ad mail" stickers. The logo must be a black X on the front page of the material and must be accompanied by the symbol of the municipal government. A sample is attached. FCM will continue negotiations with Canada Post in an attempt to exempt municipal notices that are not election related from the unaddressed admail policy. Yours sincerely, Jae a 1 r President JEffd:mv Encl. 1 . I, Vtecuons Manitoba Home Page/Page d'accueil d... ELECTIONS _MAN/TOB - Q Welcome to the Elections Bienvenue A la � a e Manitoba Home Page d accueil d'E' lections Manitoba Our mission is: Notre mission est de To ensure the democratic rights of all Garantir les droits democratiques de tous Manitobans through the conduct of les Manitobanns en tenant des elections free and fair elections, by ensuring libres et justes, en assurant le respect des compliance with political financing loin sur le financement des partis et en i laws and by enhancing public rehaussant la confiance du public Bans le confidence in and awareness of the processus electoral et sa familiarite avec electoral process. celui-ci. **NEW** Portage la Prairie **NOUVEAU** Election par ielle - by-elec tion Sept. 30, 1997. Portage-la-Prairie, 30 sept, 1997 Browse the en 'sh pages. Voir les pages praises ti rev 970828a g f n hftP://www.elecdons.mb.ca/elections/ 2/20/98 COUNCIL INFORMATION I-37 Ministry of Ministbre des Municipal Affairs Affaires municipales and Housing et du Logement Office of the Minis r Bur inistre 777 Bay Street I �737g Bb� Ontario Toronto ON M5G 2115 Toronto ON M5G 2E5 Tel(416)585-7000 T61(416)585-7000 YIYTMDr7�Q MAR 2 3 1998 `AUNGIPALITY OF CLARINGTON March 19, 1998 MAYOR'S OFFICE i Her Worship Mayor Dianne Hamre � � ` Municipality of Clarington ► ` of it 40 Temperance Street Bowmanville ON L1C 3A6 Dear Mayor Hamre: Council of the Municipality of Clarington passed Development Charges By-laws 97-116 and 97-117 which were forwarded to this ministry for review. I A review of the applications and supporting documentation has been completed. Pursuant to subsection 3(8) of the Development Charges Act, By-laws 97-116 and 97-117 adopted by the Municipality of Clarington and enclosed with this letter are approved. i Bill 98, Development Charges Act, 1997, was proclaimed on March L1997. A provision in the new act will terminate all by-laws adopted under the former Development Charges Ate, including these two, after an eighteen-month transition period ending on August 31, 1999. Sincerely, I C+ice ► UTt4,N ~F AC;,4. 2-Y--.— f Leach ster j' s i Enclosure - -fig l: _C � - In Case of Transmission Difficulties, Please Call 416-863-2101 Please Deliver To: Regional Municipality of Clarington COUNCIL INFORMATION 1_38 G,� q , News Release O Ontario = Communique Ministry of Minist6re des Munidpai Affairs Affaires munidpa)es. and Housing et du Logement News release via Canada NewsWire, Toronto 416-063-9350 I Attention News Editors: GREATER TORONTO SERVICES BOARD WOULD IMPROVE SERVICES, REDUCE COSTS TORONTO, March 12 /CNW/ - Draft legislation to create a Greater Toronto Services Board (GTSB) was released for public review today by Municipal Affairs and Housing Minister Al Leach. The province plans to create a GTSB to promote better coordination and integration of inter-regional services. Alan Tonks, former Chair of Metro Toronto and former head of the Toronto Transition Team, will moderate the review of the legislation. The proposed GTSB, if approved by the Legislature, would be able to discuss and provide advice on infrastructure and important services for the people of the Greater Toronto Area. It would also set the policy direction and allocate the cost of GO Transit, help coordinate economic development in the GTA, and provide a forum for municipalities to discuss the administration and costs of their social services and social housing programs in the GTA. "The Greater Toronto Services Board could move beyond artificial boundaries and become the focus for coordinated development and decisions to provide better quality government services at lower cost to the taxpayer, " said Leach. "The GTA municipalities govern a common community of interest. Development decisions in one municipality often have a profound impact on the infrastructure, housing and anvironmental protections needed in neighbouring municipalities. GTA-wide discussion will bring the broader focus that is essential to good government and a strong economy, " said Leach. The GTSB would not be another level of government and would not have direct taxing authority. The proposed legislation follows extensive study and consultation with municipalities and other stakeholders. Studies done by both Anne Golden and David Crombie supported the creation of a GTSB. Libby Burnham consulted on several GTA issues, including the need for a GTSB, and found that people were concerned about giving such a Board too much authority. Special Advisor Milt Farrow took the consultation a step further and proposed principles to guide a GTSB. "We've reflected the findings of consultation done so far in our draft legislation. Alan Tonks will advise us on the comments and submissions he receives over the next month, ' ' said Leach. "I want to be clear though, that this is not another study. We have- done the work, and we now have draft legislation so people can see exactly what we're planning, and comment on it. We plan to introduce legislation in the spring. " Comments on the draft legislation will be accepted until April 9. At the same time, Tonks will also consult on the need for a review of the external boundaries of the GTA. i I (more) -2- Background Information Proposed Greater Toronto Services Board March 12, 1998 The draft legislation to create a Greater Toronto Services Board (GTSB) follows the report of Milt Farrow, Special Advisor to the Minister of Municipal Affairs and Housing, and extensive consultations with municipalities and other stakeholders. The province intends to introduce legislation in the next session of the Legislature. Mandate The GTSB, if approved by the Legislature, would be a forum for promoting better coordination and integration of inter-regional services in the Greater Toronto Area (GTA) . i Its key roles would be to: - set the policy direction and allocate the costs of GO Transit - promote coordinated decision-making and use of infrastructure re advice to GTA municipalities on key infrastructure investments - be a discussion forum and liaise with all levels of government - when requested, act as a facilitator to help resolve inter-municipal issues - provide a mechanism to coordinate economic development in the GTA - provide a forum for municipalities to discuss the administration and costs of their social services and social housing programs in the GTA. The GTSB would not be another level of government and it would not have direct taxation authority. Some issues the GTSB might 'involve itself in during its first term include: - developing criteria for the GTSB's interests in various GTA inter-regional matters and how its role might be expanded or changed - preparing an advisory document on an infrastructure coordination strategy, including a growth management/countryside plan - preparing an advisory document on the integration of inter-regional transit. Representation and Membership The Board would be made up of 28 members appointed by the councils of each region and the City of Toronto from their own council membership and a chair selected by the GTSB who is not a member of any council. The chair would only vote to break a tie. Membership would be based on population with seats allocated as follows: Region of Durham 3 members Region of Halton 2 members Region of Peel 5 members City of Toronto 14 members Region of York 4 members (more) i • -3- The Region of Hamilton-Wentworth would also have two members who would be entitled to vote and otherwise act as members of the GTSB only when matters related to GO Transit were under consideration. Structure The GTSB would be permitted to establish standing committees as required. It would be able to appoint to such committees not only GTSB members, but also members of upper or lower-tier GTA municipal councils. - A GT Transit authority, reporting to the GTSB, would be established to operate the GO Transit regional transit system. Finance and Staffing i, - The operations of the GTSB would be funded entirely by its member municipalities. - Borrowing would only be permitted to finance GO Transit operations. - The GTSB would be permitted to hire staff as necessary. Operation and Management of GO Transit GO Transit, currently operated by the Toronto Area Transit Operating Authority, would be transferred to the newly established GT Transit authority. GT Transit would be a corporation without share capital, separate from but reporting to the GTSB. - The GT Transit authority would have its own Board of Directors responsible for day-to-day operations. For the initial term, the current GO Transit Directors and Chair would be the GT Transit authority's Board. For subsequent terms, each member municipality, including Hamilton-Wentworth, would appoint one member from amongst its GTSB members. The chair of GT Transit would be chosen by the GTSB. GTSB would be responsible for approval of GT Transit 's budget, determining a funding allocation formula and system planning. I i (more) -4- Biography ALAN TONKS GTSB review moderator Alan Tonks was the Chairman of the Municipality of Metropolitan Toronto from December 1988 to December 1997. Among his responsibilities Mr. Tonks was a Commissioner of the Toronto Transit Commission and a member of the GO Transit Board. In addition he was also a Director of the Association of Municipalities of Ontario (AMO) from 1984 to 1987 and a member of AMD's Fiscal Policy Committee from 1985 to 1987. In 1993, Mr. Tonks was elected Vice-President of the World Executive of the International Union Of Local Authorities and to the National Board of Directors of the Federation of j Canadian Municipalities (FCM) . In 1996 Mr. Tonks represented North American . municipalities in the first ever World Assembly of Cities and Local Authorities and was one of two municipal representatives on the Canadian delegation to Habitat II. Most recently, Mr. Tonks was head of the provincially appointed Toronto Transition Team responsible for advising the new City of Toronto Council on the amalgamation of the seven metropolitan municipalities. Mr. Tonks has a B.A. with Honours and an M.A. in political economy from York University and a Masters in Education from the University of Toronto. /For further information: Christine Burkitt, Office of the Minister, (416) 585-6932, Hal Linscott, Office for the Greater Toronto Area, (416) 585-6941; Lynn Morrow, Office of the GTA Moderator, (416) 338-2990; Please visit the Ministry of Municipal Affairs and Housing's World Wide Website at http: //www.mmah. gov. on. ca/ 30 - NOTE: See Report - Admin-8-98 I I Council Communications for Direction March 30, 1998 Number Suggested Disposition D — 1 For the direction of Council. D — 2 THAT the correspondence dated February 20, 1998 from Joanne Bedard, Chair, Ontario Heritage Foundation, inviting the Municipality of Clarington to participate in the Ontario Heritage Foundation's Third Annual Heritage Community Recognition Program, be received; THAT the correspondence be referred to Janie Dodds, Chair, Local Architectural Conservation Advisory Committee, requesting their input; THAT staff be authorized to place an advertisement in the local newspapers, advising that nominations are being accepted for this program. D — 3 For the direction of Council. D -4 THAT the correspondence received from various residents of Orono regarding the Official Plan Amendment Application submitted by Mr. and Mrs. Lishman, be received; THAT the correspondence be referred to the Director of Planning and Development to be considered in conjunction with the subject file; and THAT the residents be advised of Council's decision. i D — 5 THAT the correspondence dated March 5, 1998, from Rick Morrison, Library Board Chair, Clarington Public Library, requesting an information meeting with Council, be received; and THAT the correspondence be referred to the Mayor's office for co-ordination of a mutually convenient time to meet. i D — 6 THAT the correspondence received from Eileen Higdon, Political Action Chair, Durham Northumberland Chapter, Registered Nurses Association of Ontario, regarding Nursing Week, 1998, be received; THAT the week of May 11 — 17, 1998, be proclaimed "Nursing Week 1998" in the Municipality of Clarington and advertised in accordance with municipal policy; and THAT Eileen Higdon be advised of Council's decision. Council Direction - 2 - March 30, 1998 D — 7 THAT the correspondence dated March 10, 1998, from W.J. Huether, Committee Member, Ruby Duck Derby, regarding the third annual Rubber Duck Derby which is to be held June 20, 1998, be received; THAT the correspondence be referred to the Director of Public Works in order to assist the committee with the event; and THAT Bill Huether be advised of Council's decision. D — 8 THAT the correspondence received from Lorne and Theresa McLean, regarding the Rezoning Application submitted by Clinic Buildings (1979) Limited, be received; THAT the correspondence be referred to the Director of Planning and Development for review and consideration in conjunction with the subject file; and THAT Lorne and Theresa McLean be advised of Council's decision. I D — 9 THAT the correspondence dated March 20, 1998, from Frances Walmsley, regarding M.E. Awareness Day, be received; THAT May 12, 1998, be proclaimed "M.E. Awareness Day" in the Municipality of Clarington and advertised in accordance with municipal policy; and THAT Frances Walmsley be advised of Council's decision. i D - 10 THAT the correspondence dated March 23, 1998, from Mike Slocombe, Operations Technician, Municipal Weed Inspector, Regional Municipality of Durham, regarding the Weed Control Act R.S.O. 1990, be received; THAT the publication of a public notice regarding the destruction of weeds under the provision of the Weed Control Act R.S.O. 1990, Chapter W.5 of the Province of Ontario be authorized and the Regional Weed Inspector be directed to cause noxious weeds or weed seeds to be destroyed in such a manner as they may deem proper and that the expenses incurred by the said Weed Inspectors in the discharge of their duties, be placed on the collectors roll of the Municipality of Clarington against the respective parcels concerned and that such amount shall be collected in the same manner as taxes under the Municipal Act; and THAT Mike Slocombe be advised of Council's decision. Council Direction - 3 - March 30, 1998 D - 11 THAT the correspondence from Mary-Anne Trusz, Co-ordinator, Ontario South Region, Peace Run, advising of the schedule of the Peace Run '98, be received; THAT May 19, 1998 be proclaimed "Peace Run Day" in the Municipality of Clarington and advertised in accordance with municipal policy; THAT the correspondence be referred to the Marketing and Tourism Office for review and co-ordination; and THAT Mary-Anne Trusz be advised of Council's decision. D - 12 THAT the correspondence dated March 6, 1998, from Gordon Lewis, Chapter Chairperson, Child Find Ontario, regarding the annual Green Ribbon of Hope Campaign, be received; THAT the month of May 1998, be proclaimed "Green Ribbon of Hope Month" in the Municipality of Clarington and advertised in accordance with municipal policy; THAT May 25, 1998 be proclaimed "National Missing Children's Day" in the Municipality of Clarington and advertised in accordance with municipal policy; and THAT Gord Lewis be advised of Council's decision. i D - 13 THAT the correspondence dated March 16, 1998, from Helen and Bob Campbell, regarding the proposed zoning change requested by Glen and Barbara Parks, Sunny Ridge Trail, Enniskillen, be received; THAT the correspondence be referred to the Director of Planning and Development for review and consideration in conjunction with the subject file; and THAT Helen and Bob Campbell be advised of Council's decision. D - 14 THAT the correspondence dated March 17, 1998, from Judith A. Beitle, regarding the proposed zoning change requested by Glen and Barbara Parks, Sunny Ridge Trail, Enniskillen, be received; THAT the correspondence be referred to the Director of Planning and Development to be considered in conjunction with the subject file; and THAT Judith A. Beitle be advised of Council's decision. Council Direction -4 - March 30, 1998 D - 15 THAT the correspondence dated March 18, 1998, from Craig and Jo-Anne Stevenson, regarding the proposed zoning change requested by Glen and Barbara Parks, Sunny Ridge Trail, Enniskillen, be received; THAT the correspondence be referred to the Director of Planning and Development to be considered in conjunction with the subject file; and THAT Craig and Jo-Anne Stevenson be advised of Council's decision. D - 16 THAT the correspondence dated March 22, 1998, from Stephen Murray and Deborah Soanes, regarding the proposed zoning change requested by Glen and Barbara Parks, Sunny Ridge Trail, Enniskillen, be received be received; THAT the correspondence be referred to the Director of Planning and j Development to be considered in conjunction with the subject matter; and THAT Stephen Murray and Deborah Soanes be advised of Council's decision. D - 17 THAT the correspondence dated March 16, 1998, from Tony Clement, Referendum Ontario, enclosing a copy of"Municipal Referendum Framework: A Consultation Paper", for review and comment, be received; and THAT the correspondence be referred to staff for review and preparation of a report to be submitted to the General Purpose and Administration Committee. D - 18 THAT the correspondence dated March 15, 1998, from Joanne Spoelstra, regarding Gaming Operations in the Province of Ontario, be received; and THAT Joanne Spoelstra be advised of Council's decision in this matter and forwarded a copy of Report CD-17-98. D - 19 THAT the correspondence dated March 18, 1998 from Candee Forest, Co- President, Port Darlington Community Association, requesting the municipality's assistance in gaining access to the Shoreline Property Assistance Program, to provide protection against shoreline erosion, be received; THAT the municipality request the Ministry of Municipal Affairs and Housing to extend the Shoreline Property Assistance Program beyond March 31, 1998; and THAT Candee Forest be advised of Council's decision. Council Direction - 5 - March 30, 1998 D - 20 THAT the correspondence dated March 24, 1998 from Bill and Penny Lambert, regarding the Rezoning Application submitted by Clinic Buildings (1979) Ltd., be received; THAT the correspondence be referred to the Director of Planning and Development for review and consideration in conjunction with the subject file; and THAT Bill and Penny Lambert be advised of Council's decision. D - 21 THAT the correspondence dated March 16, 1998 from Paul Reesor, submitting his resignation from the Clarke Museum Board, be received with regret; THAT Mr. Reesor be thanked for his services to the Board; and THAT the correspondence be referred to the Clerk's Department in order to fill the vacancy created on the Clarke Museum Board. D - 22 THAT the correspondence dated March 24, 1998, from Suzanne Elston, Volunteer Co-ordinator, Earth Day Canada, regarding Earth Week, be received; j THAT the week of April 18 — 26, 1998, be proclaimed "Earth Week" in the Municipality of Clarington and advertised in accordance with municipal policy; and I THAT Suzanne Elston be advised of Council's decision. i D - 23 THAT the correspondence dated March 24, 19998, from William Daniell, President, The Kaitlin Group Ltd., regarding the Samuel Wilmot Nature Reserve, be received; and THAT Mr. Daniell be advised of Council's decision with respect to Report PD-36-98. D — 24 THAT the correspondence dated March 20, 1998, from Mr. & Mrs. C. Blanchfield, regarding the proposed zoning change requested by Glen and Barbara Parks, Sunny Ridge Trail, Enniskillen, be received be received; THAT the correspondence be referred to the Director of Planning and Development to be considered in conjunction with the subject matter; and THAT Mr. & Mrs. C. Blanchfield be advised of Council's decision. Council Direction - 6 - March 30, 1998 D - 25 THAT the correspondence dated March 25, 1998, from Roy Cameron, regarding Gaming Operations in the Province of Ontario, be received; and THAT Roy Cameron be forwarded a copy of Report CD-17-98 and Council's resolution with respect to this matter. I i I i I �i COUNCIL DIRECTION D_1 t CBtR, �Itillllllnl�U�llll p ��� IN������IN�I ��� ( r 0 Ll i1,i i�)j 10P VJ Mayor Diane Hamre BY FAX: (905)6234169 (2pp) Municipality of Clarington 40 Temperance St., Bowinatnville,ON y`�`�'FS�'" 3 L1C 3A6 Re: Deposit/Refund System for 1,010 Containers- Response to RCO's Roles and Responsibilities Process Dear lvlayor Diane Hanire: bast year Council endowed a proposal firm Catiadian Bottle Recyclers to have the province implement a deposit/rcRuxl syslcm for all bcvcrtgc containers sold through LCBC)stoics. (:)vcr 80(hlltrio municipalities re,presetiting somie 5.5 million Otitariatis suppoited Our plan,but the province has yet to implement a deposit/reflmd system so that more of these eontainetw can be recovered for refilling and irecycling, The collc:c(ionn of colotrud glass in curbside programs continues to be it significant.concern for many Imuicipalities. \Jost ofthe coloured glass in the blue box originates from the 1,(;130. A deposit.'retimd syslcm NF ill improve the financial viability of the blue box anal double the diversion r to of glass from the write Stream. Two cturcnt initiatives make this an cxccllcnt.limc for mttnicipadit.ics to advocate aggressivcl_y in favour of i deposit'rehind system for LCI30 containers. 1) Ilse Recycling Council of Ontario(IZ('())has released its chaff repot on Recycling Roles and Responsibilities, that ovcrviQNvs the costs and bcnclits of it deposit/r6ind syslcm for LCBC)containers. Ilse draft repot is available fi•om the RCO at(416)(X)0-1025 or on its web site at: w����.��cb.nctircoidrallrr2.htm. 'Phis repot identities a series of options fo•industij,participation in blue box finding acid indicates that a deposit.refund syslcm would increase the diversion of L(_`BO containers from 50°.•'o to as much as 85°'. The annual costs of such a systein would he far less than the estimated $10 million that municipalities cturcntly spend on ctrbsidu eollwtion of LCBC)bot.tics cvcry year. t Onc scenario suggests that the LCB(-) might even make a profit of almost $200,000 a year. The RCO is sccl ung comment on its thrall report.by Tlrch 25"1,and this input will intlticnce the final vetwion to be sent to the Minister of the Ftivivontnent for liis'consideration. 888 WILSON AVENUE,DOWNSVIEW,ONTARIO M3K 1 E7 CANA0A • TEL/FAX: (416)636-8253 R AC ML� E 010E NR s \Ve would ask that Clarington Council convey to the to the RCO its support for getting taxpayers off of the hook for the costs of collecting,processing and marketing empty bottles by shifting this responsibility to the LCBO through a deposit/refund system. Comments on the draft document can be sent to: - i I Mr. John I lanson, 11'xecutive Director Recycling('ounciI of Ontario 489 College Street,Suite 504 I'oronto,ON M60 1 A5 (416)960-1025 fax(416)960-8053 2) The Provincial Gover'trrnent's throne speech,expected at the end of March ot•early April, j provides the government with an opportunity to address this issue. If the govertiment is not prepared to take responsibility for the costs associated with 1,030 packaging(its own agency''then it is unlikely that filnding relief fl'om industry for blue box programs will be fottllcorning. To encourage the Province to implement a deposit/refund system for 1,0130 containers,it would be helpful if your municipality would send a letter to Premier I Ian'is,the Minister of Consumer and Commercial mnercial Relations, Mr. 't;subouclli,and the Minister of the I?rnviromnent, Norman Sterling,that reiterates Clarington Council's support for this issue. The Hon. Michael 1). Harris The Hon. Norman W.Sterling j I'remicr Of()nlari<` Minister of the Hnvirant»cnt hoom 251, Legislative Building 135 St.('lair Ave, West, Suite 100 Queen•,1'aark _ TOT0111e,Ontario tv14V 1 I'1 I orontO.Ontario M7A l Al The Hon. Oavid'I'subouchi Ministcr C)1'Consumer and Commercial Relations 251) 1.OnUC Strcct 'I O.runto.Ontario N15B 2N5 We ven much appreciate your previous support and sincerely hope that your busy schedule will pennit Couneil to address this issue in the short time available. If you have any questions,or seek additional infonnatiott_please feel free to call. i 1,iNioCatnan•a President 888 WILSON AVENUE,DOWNSVIEW ONTARIO M31K,1 E7 CANADA TEL/FAX: (416)636--8253 2 R. C Mj�, E 010 R R- Me ... _/.... _., J. _ • COUNCIL DIRECTION D-2 0 NTA It 10 i A nol-lorprolil agency of the Oovernmonl of Ontario Un orgganismo h but non lucraot ml 11-1 du gouvormmiont do I'Onlano February 20, 1998 tAaR p g 19"8 Diane Hamre Mayor �� �� C9� Municipality of Clarington 40 Temperance St. Bowmanville ON L1C 3A6 Dear Mayor Hamre: I It is my pleasure to invite your municipality to participate in the Ontario Heritage Foundation's third annual Heritage Community Recognition Program. This program recognizes the commitment and achievements of individuals who have made lasting contributions to conservation in the areas of built, natural or cultural heritage. In 1997, 135 individuals from across the province were honoured for their conservation efforts. Municipalities that participated found it to be an excellent way to promote awareness of both local heritage conservation projects and the people who make them happen. Media coverage was excellent. Local newspaper articles about recipients reached over two million people across Ontario. Under the program, an achievement pin (in the well-recognized shape of the Foundation's blue and gold provincial plaques) and a personalized parchment certificate may be presented to a resident of your community. Nominations must be made by Council, but you may wish to consult with local groups and individuals active in heritage such as LACACs, conservation authorities, cultural, historical or natural heritage groups. In August 1998, you will be advised by letter of the decision regarding your nomination. At that point, you will be encouraged to notify recipients and/or media of the achievement. By August 31st, the recognition pins and certificates will be mailed to all participating communities. The Foundation will distribute its own regional news releases in mid-September. 2 10 Adelaide Street East Toro - 5 Toronto,Ontario MSC l J3 Telephone:(416)325 5000 Facsimile:(416)33,->0i i - 10,me Adelaide est,Toronto(Ontario)M5C 1 J3 Telephone:(416)325-5000 U16copieur:(416)325-5071 2 Included with this letter and the nomination form is a copy of the Foundation's Heritage Week poster and newsletter Heritage Matters. The poster, recently released for Heritage Week 1998, showcases 29 of the 135 recipients in last year's Heritage Community Recognition Program. Full details about the program and its selection criteria are found in the attached nomination form. The deadline for nominations is June 30, 1998. For further information about the program, or for more copies of the poster, please contact John Ecker, Manager of Marketing and Communications, at (416) 325-5013. Yours truly, Joanna Bedard Chair Attachments NOTE: Attachments are available in the Clerk' s Department. i I ONTARIO , HERITAGE FOUNDATION A notJd-proM RO�noy of the Oowmment of O ntario OHF REP'.# NOMINATION FORM HERITAGE COMMUNITY RECOGNITION 1998 **VERY IMPORTANT: PLEASE COMPLETE THE FOLLOWING IN-FULL ** I JMINATOR Name of Nominating Council: J ;tal Address: County/Regional Municipality: Postal Code: I C_tract: Tel: ( ) Fax: ( ) E-mail: NOMINEE name an rite I}' ne of Nominee: II Postal Address: 11 tal Code: Telephone: ( ) 1 Description of activity worthy of recognition: (This information must be 100 words or less) I 2. Please describe the benefits to the heritage of your community;innovative,creative or outstanding aspects of this activity or contribution: (This information must be 60 words or less) 3. Please summarize the background of nominee (What other activities are they involved in? How long have they lived in your community etc.): (This information must be 100 words or less) 4. Photos of recipients and/or their projects are occasionally used in the promotion of this program. If requested, does your council have photos available? YES NO COULD BE ARRANGED Signature and Title Date: ! id to: Ontario Heritage Foundation Heritage Community Recognition Program _ Suite 302, 10 Adelaide Street East Toronto,Ontario \15C l l3 Cette infmmatim est aussi disptntsihle en fransais- i ONTARIO HERITAGE • FOUNDATION A not-for-prollt Rpency of the Government of Ontario HERITAGE COMMUNITY RECOGNITION PROGRAM GUIDELINES WHAT IS THE HERITAGE COMMUNITY RECOGNITION PROGRAM? The Heritage Community Recognition Program is offered annually by the Ontario Heritage Foundation for contributions and commitment in the field of heritage conservation.Every Municipality and First Nations Band Council can make one nomination of an individual each year,providing an excellent opportunity for you to reward local heritage achievement. WHAT DO RECIPIENTS RECEIVE? An achievement pin and certificate of recognition will be presented to a resident of your community for activities which are considered by your council to be particularly outstanding or innovative,or which have demonstrated long-term commitment to heritage preservation,protection or promotion. I HOW DO WE SUBMIT A NOMINATION? One nomination may be made each year by your council.Councils must make the nomination,however you are encouraged to consult with local individuals active in heritage conservation. Nominations must be submitted to the Chair of the Ontario Heritage Foundation by June 30, 1998 using the nomination form on the reverse of this page. WHAT ACTIVITIES ARE ELIGIBLE? We encourage nominations related to built,natural or cultural heritage. Cultural heritage: efforts to preserve and protect customs and traditions Natural heritage: efforts to preserve and protect significant natural sites such as wetlands,woodlands, grasslands and geological land formations Built heritage: efforts to preserve and protect provincially-significant heritage buildings Activities may include: • conservation • promotion • advocacy • oral histories • restoration • books and publishing • heritage stewardship • exhibits or displays • public access initiatives • research or documentation • saving wetlands • conferences or workshops HOW ARE PRESENTATIONS MADE? Your council decides the most appropriate venue for presentation-whether at a council meeting,a public event; or an annual celebration. The OH);would like to send a Board representative to as many events as possible. These arrangements will be made on an individual municipality basis,and are dependent on the date of the event and OHF Board member availability. WHEN WILL WE BE NOTIFIED? The OHF will provide you with confirmation of recipients in August. Notification can be made by your council at this time and recognition pins and certificates will be forwarded for presentation ceremonies.The Foundation will send out a news release announcing the names and accomplishments of all recipients in mid-September. SELECTION CRITERIA: 1• Nominations must come from a Municipal Council or a First Nations Band Council. 2. Every section of the nomination form must be completed in full. 3. Nominee is an individual (not a group) 4. Nomination must be directly related to heritage conservation 5. The nominee and/or the heritage activity must directly relate to your community 6. Nomination information must demonstrate positive community outcomes resulting from the nominee's work 7. Nomination must be received no later than June 30, 1998 All nominees who meet criteria will receive an achievement pin and certificate For further information: (416) 325.5015 aussi 6ponible en frangaLs f MHK 09 '98 10:22 ETHCO P.2 COUNCIL DIRECTION p . .. The i Durham 're na�nc and 22�g Cottonwo ��.� .. t .7 Pickering, A NAt. Parenting Resource Guide 1998 L X ? March 9, 1998 (905)420-, r Municipality of Clarington Ma or' AGENDA _ s Office Attn: Maureen Reid Dear Ms. Reid: I am writing regarding The Durham.Pregnancy and Parenting Resource Guide 1998. The guide is being produced and distributed by Choices Childbirth Education and Doula Services. r. CHOICES is a local non-profit organization that provides prenatal education,breastfeeding support and other support services to families in Durham Region. i CHOICES was incorporated as a non-profit organization in 1995. Since that,time we have provided services to expectant and new families without the aid of government funding. The Durham region has seen a large reduction in services available for expectant families in the last t year. This has greatly increased the number of families we are working with. The Durham Pregnancy and Parenting Resource Guide 1998 will be a useful reference tool f I families in Durham Region. It will have an extensive list of agencies and businesses as well as various articles relating to pregnancy and parenting. Child proo-king your home, how to choose ? k day care provider and nutrition during pregnancy are just some of the topics that will be includ in the guide. ` The guide will be produced on an annual basis and its first distribution date is set for May 34, 1998. Twenty-five thousand guides wiU be distributed free iu Durham Region through i doctor's offices, day care centres,retailers and other businesses and agencies that provide i services to expectant parents and parent with children under ten years old, t We would very much like to have the Municipality of Clarington involved in this community i E project. This is a wonderful opportunity for the town to help make valuable services available t families in the community. i I have enclosed a sample of sponsorship sizes and prices, Deadline for sponsorship is April 15, 1998. If you have any questions please feel free to contact me at the number ab4veJlook_' forward to hearing from you soon. Sincerely, -N ) Kim Etherington ; . . - Chairperson I - • t The Durham Pregnancy and 22s� �ttQnwa ; . t� Pickering, jilt o r Parenting Resource Guide 1998 2 (905) 420-12 3 SPONSORSHIP DETAILS - - L The Durham Pregnancy and Parenting Resource Guide 1998 is being produced as a cor=UMPI F project. The funds from the guide will go directly to increasing support services for families in Durham Region,with a particular emphasis on breastfeeding support. We appreciate your sponsorship at any level and hope you will join us and others in the j community by listing your business/agency in the guide. { F. ♦ One line is $3 5.00 maximum of 60 characters in 10 � Y points i ♦ Outside back cover, gloss, colour' is $1,949.00 j ♦ Inside back caves, gloss, colour is $1,349.00 ♦ Full Page 4.75 x 7.50", black and white, $695.00 g ' i ♦ Half page 4:75 x 3.50" black and white, $395.00- Quarter page 2.27 x 3.50", black and white, $245.00 i Eighth of a page 2.17 x 1 .67", black and white, r $145.00 If you require any further information please call Kim Etherington, (905) 420-0223. i f ' t R t { c ' i % 4.75" a 3.50 PuH Page 4.75" x 7.50" $695.00 l4:1' g2 'F J4" ` COUNCIL DIRECTION D-4 ................................................................................................................ ................................... ....................................................... ioN Mayor Diane Hamre & Coun cil Members; representing AAOW in Orono, �- wish to indicate support of the proposed Lishman factory. This factory will be an asset to the Town of Orono as it will bring : 1 . Growth 2 . Job Creation 3 . Revenue through taxes 4 . Future land development - housing and business 5 . Assist in our bid for sewers The Town of. Orono must grow in order to support the current business operations , and this factory will provide growth which we need. VJc,� hope council will support this proposed factory. 14 �7 .......................................... ............................................................................................................................................................ ............ Mayor Diane Hamre & council Members: representing in Orono, wish to indicate my,%*upport of the proposed Lishman factory. This factory will be an asset to the Town of Orono as it will bring : 1 . Growth 2 . Job Creation 3 . Revenue through taxes 4 . Future land development - housing and business 5 . Assist in our bid for sewers The Town of Orono must grow in order to support the current business operations , and this factory will provide growth which we need. I hope council will support this proposed factory. f ............. .......................................... ........................................................................................ .................................. ...................... Mayor Diane Hamre & Council Members; representing in Orono, wish to indicate MY I\*upport of the proposed Lishman factory. This factory will .be an asset to the Town Of Orono as it Will bring : 1 . Growth 2 . Job creation 3 . Revenue through taxes 4 . Future land development - housing and business 5 . Assist in our bid for sewers The Town of Orono must grow in order to support the current business of and this factory will provide growth which we need. I hope council will support this proposed factory. 4P ........................................................................................................................ i J Mayor Diane Hamre & Council Members; representing y wish to indicate my'*upport of the proposed Lishman factory . This factory will be an asset to the Town of Orono as it will bring : 1 . Growth 2. Job Creation 3 . Revenue through taxes 4 . Future land development -- housing and business 5 . Assist in our bid for sewers The Town of Orono must grow in order to support the current business operations , and this factory will provide growth which we need. I hope council will support this proposed factory. ............................................................................................................... ................ ............................... 12C Mayor Diane Hamre & Council Members: representing in Orono , wish to indicate MY"*UPPOrt Of the proposed Lishman factory. This factory will be an asset to the Town of Orono as it will bring : 1 . Growth 2 . Job Creation 3 . Revenue through taxes 4 . Future land development - housing and business 5 . Assist in our bid for sewers The Town of Orono must grow in order to support the current business operations , and this factory will provide growth which we need. I hope council will support this proposed factory. ..................................................................................................................................................................................................... .......... <% •91-11"%.t Mayor Diane Hamre & council Members: ALtL_ ^)0p, OFP19-5&°,AIAWILLC wish to indicate my',',uupport of the proposed Lishman factory. This factory will be an asset to the Town of Orono as it Will bring : 1 . Growth 2 . Job Creation 3 . Revenue through taxes business 4 . Future land development - housing and 5 . Assist in our bid for sewers row in order to The Town of Orono must 9 support the current 1 business operations , and this factory wl 11 provide growth which we need. I hope council will support this proposed factory. 0, i / COUNCIL DIRECTION D-5 .=•= Clarington Public library Telephone:(905)623-7322 Administration:(905)623-9742 Fax:(905)623 9905 62 Temperance Street,Bowmanville March 5, 1998 ` :1 Ontario,Canada LIC 3A$ The Mayor and Members of Council Municipality of Clarington 40 Temperance Street, Bowmanville,Ontario LIC 3A6, I Mayor Hamre and Members of Council: The Clarington Public Library Board wishes to respond to Council's recent decision to refrain from declaring Clarington a Freedom to Read Zone as requested in our letter to Council dated February 4,1998. Please note that Freedom to Read Week is not a new event. Libraries and bookstores have marked this week with displays and programmes for a number of years. In Clarington our library displays have met with great community support. We have always highlighted the various books which have been challenged or censored over the years in an attempt to raise public awareness of the importance of this freedom. It is worth noting that many of these books are currently on the school curriculum in Ontario. i The Clarington Public Library Board has a very comprehensive collection development policy which is used by the library staff whenever materials are acquired for the library. A copy of this policy is attached for your information. If you wish further information about this policy or have any questions or comments,please do not hesitate to contact me(during the day at 436-1142 or in the evenings at 623-9518)or Cynthia Mearns,the Library Director,at i 623-9742. I On June 23,1997,the Library Board met with members of Council to share information regarding library service in Clarington. This was a very positive experience and at that time we agreed to make this a biannual event. Now I that the new library Board has been appointed,we would like to work with Council to arrange another ofA these-`` t , '�. t J meetings at a mutually convenient time during the next few weeks. Yours sincerely, - ---� Rick Morrison, Library Board Chai► ... . Policy Statement Title: Collection Development Date of Adoption: November 20, 1991 Adoption/Revision Date: Revised November 19, 1997 i Board Motion #: 103/91, Revision 98/97 1. Mission Statement of the Clarington Public Library The Clarington Public Library system strives to provide centres for the residents of Clarington where they have universal access to information,services and resources. i 2. A"Network Library" System The Clarington Public Library works as an efficient access node in the provide-wide public library information network.Through its resources,services and collections the Clarington Public Library aims to become the j hub of a local information provider network. The Library'internal organizational structure is also that of a system or network. Branch locations provide library service jointly rather than independently.Clarington Public Library supports the following model for collection development. 2.1 Community Access Branches _ Community Access Branch collections will consist of popular fiction and non-fiction materials.They will be reflective of the surrounding community and focus primarily on current items. Ready reference materials,or reference tools easily used without staff assistance, will be available. 2.2 Area Branches Area Branch collections will maintain standard general reference sources.Area collections will include popular fiction and non-fiction materials as well as general interest titles.These collections will be reflective of the community served and focus on current materials. Page Iof7 Clarington Public library Board it 2.3 Central Library-Bowmanville Branch The Central Library is the centre of the information network in the community.The Central Library provides a resource facility for the whole Municipality of Clarington.This collection serves as a support for all other Clarington Branches with a wide range of resources to satisfy learning,cultural,leisure and other information needs at an intermediate level.Specialized,in-depth collections will be housed in the Central - Library. 2.4 Entry Point to the Provincial information Network The Clarington Public Library is the entry point for its users to the province-wide.information network,the i one place to look".Attempts will be made to provide users with specialized or esoteric materials not available in-house through inter-library loan,networking with other information agencies or referrals to other information agencies. 3. Aim, Goals and Objectives of Collection Development While the varying levels of branch service require definition as to the types of materials located in each,the following guidelines govern the development of the collection in all sites. 3.1 Aim To provide within the Municipality of Clarington,a progressive,user-oriented library service which meets present and potential,expressed and anticipated information needs within the community. To provide this service within the parameters of the Public Libraries Act, 1984,Statues of Ontario, 1984, Chapter 57. I 3.2 Goals j • To provide information relevant to the changes,choices and decisions library users make in their lives. • To facilitate access to all expressions of knowledge and intellectual activity. • To provide a wide range of resources for self development and life-long learning and to encourage independent study. _ • To provide materials which stimulate and support cultural life. • To provide access to local and community information. • To provide materials related to leisure activities. • To provide materials in a variety of media,selected and,when possible,housed without special reference to media format. 3.3 Objectives • To select materials which represent all sides of an issue. • To consider materials in terms of timeliness,demand,quality and/or authority. Page?of 7 Claringlon Public [ibrary Board i • To develop collections of materials in a variety of formats. • To purchase materials in formats specifically for use by the physically disabled. • To collect materials for all ages and for all levels of comprehension. • To emphasize the inclusion of Canadian materials in all areas. 4. Intellectual Freedom. The Clarington Public Library recognizes the diverse reading needs and interests of the community,and endeavors,within budgetary limitations and within the guidelines outlined below,to satisfy the broadest range of these diverse interests:Every user has the right to determine personal reading material. The Clarington Public Library fully endorses the Canadian Library Association's Statement on Intellectual Freedom (Appendix 1). �i 5. Responsibility for Collection Development Final responsibility for the selection and withdrawal of materials rests with the Library Director according to policies adopted by the Board.The Library Director may delegate selection of portions of the collection to specifically trained members of the staff. 6. Selection Criteria j I6.1 General All selections,whether purchased or donated,shall be made with the following considerations: • the suitability of subject and style for the intended audience • the reputation and/or significance of the author,producer,performer or composer • the comments of reviewers,critics and publishers • relation to the existing collection and other materials on the subject • present and potential relevance • the demand for a subject or title • the relevance of curriculum-related materials such as textbooks to the general public • the aNailability of materials through other libraries • the suitability of physical form and construction 0 budgetary considerations Page 3of7 Clarington Public library Board - 7. Collections 7.1 Adult Materials Variety and balance of opinion are sought whenever possible,particularly in the case of controversial questions. 7.2 Young Adult Materials The library maintains a collection specifically selected for young adult readers(aged 13-20)and housed in a suitable location. 7.3 Juvenile Materials The juvenile collections include materials of interest and within the comprehension of children ranging in age from preschool through age twelve. Some adult materials of interest to students of children's literature,parents and people working with children will be housed within the children's collection. Multiple copies of perennial classics,particularly picture books,will be acquired to the level of community demand. In general,the library does not purchase graded readers or abridged versions of classics. 7.4 School Curriculum Support The Clarington Public Library has chosen not to take up the role of formal education support and does not undertake intensive curriculum support as part of its service mandate.However,every effort is made to cooperate with schools as information partners.The library does not collect textbooks,graded readers or multiple copies of materials required by the curriculum.Up-to-date reference materials are available to assist students with many school projects. 7.5 Reference Materials The Clarington Public Library is not a research library.A large,up-to-date reference collection for all reading levels is maintained at the Central Branch.Area Branches maintain standard general reference sources. Community branches maintain minimal ready reference collections for all ages consisting of current,easy to use tools such as encyclopediae,dictionaries,atlases and almanacs. 7.6 Periodicals and Newspapers Circulating magazine collections are provided in each branch as budget permits.Periodicals are selected to provide current information from the local to the international level,to supplement other formats and to provide a wide variety of popular materials.Preference is given to periodicals in demand or indexed in published indexes.Back issues are kept as space permits and demand warrants.Unsolicited magazines sent by religions,fraternal or sectarian organizations are not accepted. An attempt is made to collect all local newspapers and store back issues,on microfilm when available. I Page 4of7 Clarington Public [ibrary Board I 7.7 Vertical File Materials Vertical files(clippings,small pamphlets,brochures)will be maintained on topical issues to supplement the collection and provide information otherwise not available.To be acceptable,materials should always have the issuing agency clearly identified. 7.8 Government Documents The Central Branch has selective depository status for both Ontario and Federal government publications. Selection is based on the importance of the publication,its usefulness,public interest and limitations of space.An attempt is made to collect current municipal and regional government publications. 7.9 Local History Materials The library acquires works of local interest(i.e..Durham Region with an emphasis on the Municipality of Clarington)whether or not materials meet the standards of selection in other respects. I 8. Access to Library Collections Processing and shelving of materials shall in no way reflect a value judgment of the materials.There will be no labeling of any item or its record to indicate its point of view or bias.All materials will be shelved in their proper order on open shelves,freely and easily accessible to the public. The library assures free access to its holdings for all users to select or reject for themselves any item in the collection.Individual or group prejudice about a particular item or type of material in the collection may not preclude its use by others. Children are not limited to the juvenile collection.Responsibility for a child's reading must rest with the parent or legal guardian.The library is not in a position to act"in loco parentis". j 9. Reconsideration of Material . The library recognizes that some library material may be controversial and that some items in the collection may offend some users.If a user objects to a specific item in the collection for any reason,the following procedure for review of such material shall be followed: 1. A Request for Reconsideration of Library Materials form must be completed and returned,with the i item in question,to the Coordinator of Public Services for review. 2. The Coordinator will review the item,consulting reviews and critical sources if necessary. 3. The Library Director will be advised of the review and of the Coordinator's assessment. 4. The complainant will be contacted regarding the disposition of the item and provided with an explanation of the action taken. A copy of the Collection Development Policy is available to the public. I Page 5of7 Clarington Public library Board f 10. Donations Gifts and donations of books and other materials are accepted with the understanding they may be used or disposed of as the library sees fit.New titles acquired in this manner are subject to the basic standards of selection outlined above.Replacements and duplicate copies are added to the collection if needed.All items will be integrated into the-regular library collections in normal sequence.The library does not provide evaluations of gifts for tax deduction or other purposes. I 11. Maintenance of the Collection I The library keeps its collection vital and useful by retaining or replacing essential material and removing on a systematic and continuous basis those works which are worn,outdated,of little historical significance or no longer in demand. I I I i Page 6 of 7 Clarington Public library Board i i Appendix 1 Ckd _ Canadian UbraryAsssociation STATEM.ENT I TELLECTU'A'L FREEDOM ��' rsons in Canada have the fumdamental right,as embod- ie td n tl7 nation's Bill of Rights and thte Canadian Charter of Rights and Freedoms,to have access to all expressions of knowl- edge,creativity and intellectual activity✓,and to express their thoughts publicly.This right to intellecttual freedom,under the law,is essential to the health and devehopment of Canadian society. �V Libraries have a basic responsibility ffor the development and maintenance of intellectual freedom. j It is the responsibility of libraries to guarantee and facilitate access to all expressions of knowledge amd intellectual activity, including those which some elements off society may consider to be unconventional,unpopular or unacceptable.To this end, libraries shall acquire and make availablle the widest variety of materials. It is the responsibility of libraries to guarantee the right of free expression by making available all the lubrary's public facilities and services to all individuals and groups wluo need them. Libraries should resist all efforts to litmit the exercise of these responsibilities while recognizing the right of criticism by individuals and groups. Both employees and employers in libtraries have a duty,in addition to their institutional responsibilities,to uphold these principles. (Rad ed by the 8loard of Directors and Council at the 29th Annual Conference in Winnipeg,June 1974 and amendwd Nov.17,1983 and Nov.18,1985) Page 7 of 7 Clarington Public Library Board To: Diane Hamre Municipality of Clarington From Mary Cook Photography—(905)839 1734 3/10/98 17:39:59 Page 1 of 2 COUNCIL DIRECTION D-6 RNAORegistered Nurses LAssociation des infirmieres Association et infirnniers autorises de of Ontario l"Ontario FAX TO: Roger Anderson - RegioWo Durum Mayor Nancy Diamond - City of Oshawa - `..,�ii in " Diane Hamre - Municipality of Clarington 911 Lei Doug Moffatt - Municipality of Scugog, Marcel Brunelle - Town of Whitby Steve Parish - Town of Ajax Wayne Arthurs - Town of Pickering Keith Schier- Township of Brock Gerri Lynn O'Connor- Township of Uxbridge RE: NURSES WEEK - MAY I ITH 1998 I am writing on behalf of the Durham Northumberland Chapter of the registered Nurses Association of Ontario (RNA) to request that you officially proclaim May 11 to 17 as Nursing Week 1998. This year our national theme is Nu - ing IS the Key. Each year registered nurses across Canada celebrate Nursing Week to increase awareness of the contribution of the nursing profession to the community and to emphasize the vital role registered nurses play in the health care system. We hope you will give official recognition to our undertaking by issuing a proclamation of Nursing Week. I have attached a sample proclamation, but please do not hesitate to call me if you require any additional information. Please let me know when this will come before council and I would like to arrange for a representative to attend. SincerelN-, Eileen Higdon RN Political Action Chair Durham Northumberland Chapter. ----- -----'—` (905) 839-8809 - _•. . -----_ 1 To: Diane Hamre Municipality of Clarington From Mary Cook Photography--(905)839 1734 3110198 17:41:08 Page 2 of 2 Sample Proclamation for Nursing Week WHEREAS the health of our people is our community's most valuable asset, AND WHEREAS in the province of Ontario and in this community, Registered Nurses are key members of the health care team serving all citizens with skill, knowledge, care and commitment; AN WHEREAS members of the Durham Northumberland Chapter of the Registered Nurses Association of Ontario (RNAO) are observing Nursing Week as a time to acknowledge and promote the contributions of Registered Nurses to the maintenance of the health and well being of its citizens, NOW THEREFORE, the week of May 11th, nineteen hundred and ninety- i eight will be observed as Nursing Week in this community, during which time recognition of the many services of Registered Nurses may be duly noted by all � community members. IN WITNESS THEREOF, I hereunto set my hand and have caused the official seal of the municipality to be affixed. i i COUNCIL DIRECTION D-7 �( 1 � � MAR ay ci' tA P�v jjv ."A March 10 , 1998 The Mayor And Councillors Municipality of Clarington Re-Rubber Duck Derby Day-June 20, 1998 In the past you have given us your support in running this fund raising event .This will be the third annual race and we expect it to be bigger and better! ! ! We have some specific requirements and hope you can assist with them.The list is-- -use of loader with operator to dump ducks -use of 12 picnic tables including pickup and delivery -use, setup, and takedown -bf stage -use of 6 hardhats, 6 safety vests , 12 traffic cones, garbage containers and bags, and portable toilets if those on site are not serviceable. -grass cutting within 2-3 days of the event . Your help would be appreciated and will make this a major event once again! ! ! W.J. Huet-er Committ-e-e- MPTY-lber CR1 Telephone 623-4406 COUNCIL DIRECTION D_8 oj� MUNICIPALITY OF CLARINGTON GENERAL PURPOSE ADMINISTRATION COMMITTEE SUBJECT: REZONING APPLICATION CLINIC BUILDINGS [1979] LTD. I RESIDENCES ON CHERRY BLOSSOM CRESCENT ARE CONCERNED WITH THE APARTMENT BUILDING WITH THE PROXIMITY TO THEIR PROPERTIES. CONCERNS OF PRIVACY ARE THE ISSUE WITH THE BUILDING BEING FOUR STORIES HIGH AND 18 METRES FROM THE PROPERTY LINE. IF THE LOCATION CANNOT BE FURTHER CHANGED WE THEN HOPE THAT MAYOR HAMRE AND THE COUNCIL MEMBERS COULD UNDERSTAND THAT OUR CONCERNS OF PRIVACY WOULD LIKE TO BE COMPENSATED IN OTHER WAYS. IF THE DEVELOPMENTS LAND GRADES BECOME EQUAL WITH OURS, WOULD THE DEVELOPER BE-WILLING TO BUILD AN 8FT FENCE ALONG PROPERTY LINE. THE PLANTING OF TREES TO HELP SCREEN THE PROPERTIES . MOST TREES PLANTED ARE 6-8 FT. TALL. IT BEING A FOUR STORY APARTMENT WE DON' T FEEL THAT IT WOULD BE OF MUCH HELP. PLANTING MORE MATURE TREES [15 FT. OR MORE] WOULD HELP THE SCREENING OF THE PROPERTIES PROCEED AT A FASTER RATE. WE HOPE THAT THESE CONCERNS CAN RESULT IN A THOUGHTFUL DECISION. THANK YOU, LORNE AND THERESA MCLEAN � ^ 32 CHERRY BLOSSOM CRES. (' X 1 COURTICE, ONTARIO 1I •-�y% L1E 1G8 [434-7069] J/J'�Jr��� ��. COUNCIL DIRECTION D-9 ft kM 1 sham/Scarborough M.E. AR 4 11 6 D u r am RegaoAcarborough Myalgic Encephalomyelitis Association 42 Cherry Blossom Cres., Courtice, ON L1E IG7 (905)436-6315 char Reg.0948208-11 March 20, 1998 Patti Barrie Clerk Municipality of Clairington 40 Temperence St.. Bowmanville, Ontario L1C 3A6 Dear Patti Barrie, We are writing on behalf of the Durham Region/Scarborough M.E. Association to respectfully request again a proclamation declaring May 12th as M.E. Awareness Day. Myalgic Encephalomyelitis (M.E.) more commonly known as Chronic Fatigue Syndrome (CFS), is a multi-system disorder resulting in a vast array of debilitating symptoms including, but not limited to, profound weakness, sleep disturbances, memory and concentration difficulties, recurrent flu-like symptoms, "pressure-like" headaches, chronic pain (Fibromyalgia), numbness and tingling, disorientation, vision problems, dizziness and seizures. Many people, including children, with M.E. remain chronically ill I for years, and are either completely bedridden or are so severely"ifflicted they cannot attend school, maintain employment or care for their families. One of the most i frightening aspects of this disease is the fact that those individuals who contract it had previously been active, productive, and vibrant members of society. -- In 1993, May 12th took on a great significance to these people whose lives have been devastated by this illness when International M.E. Day was observed for the first time. International M.E. Awareness Day is the one day each year that people concerned about M.E. can act in unison to alert the government, media and general public about the devastation that this illness causes. The May 12th date was chosen by Awareness Day organizer Tom Hennessey to commemorate the birthdate of Florence Nightingale, the English army nurse who inspired the founding of the International Red Cross and who was bedridden for the last 50 years of her He with a disease that modern doctors believe was NI.E. i i Again this year, support groups from around the world are making plans to ensure that 1998's M.E. Awareness Day is an even greater event. Our focus is still on raising awareness concerning this disease which affects approximately 250 persons per 100,000 population. Despite the severity of this illness and its prevalence, there is at this time little medical assistance available. Very few doctors know how to identify or treat this disease and something must be done to change this situation. We intend to ask our governments help, to establish treatment clinics and encourage education of physicians to eliminate the large amounts of health dollars that are spent on unproductive tests and assessments and little effort on treatment. There is so much to be learned about this disease and we all need to work together to promote education, understanding and acceptance. i At the Municipal level, we respectfully request that The Municipality of Clairington declare May 12th officially M.E. Awareness Day. Many of your constituents, whose lives have been directly or indirectly affected by this disease, are hoping to make the media aware that The Municipality of Clairington has supported them by serving such a proclamation. i We would be happy to answer any questions that you might have and look forward to hearing from you. I On behalf of the Durham Region/Scarborough M.E. Association, Sincerely, Frances Walmsley U '� i COUNCIL DIRECTION D-10 i March 23, 1998 MAR 2il 1141 AM 198 - A The Regional Municipality of Clarington Municipality 40 Temperance St. of Durham Bowmanville, ON Works L1C 3A6 Department Box 623 Attention: P.L. Barrie 105 Consumers Dr. Whitby, Ontario Clerk Canada L1 N 6A3 (905) 668-7721 Fax: (905) 668-2051 Dear Ms. Barrie:_ V.A. Silgaills, P.Eng. Commissioner In accordance with the Weed Control Act R.S.O. 1990, Chapter W.5;the Regional of Works Municipality of Durham is responsible for the enforcement of the Act within the Please quote our ref: Region. As allowed for under-Section 16 of the Act,.the Region requires that your Council pass a resolution directing the Regional Weed Inspector(s)to cause the noxious weeds.or GEN-WEE-1-5 weed seeds on any subdivided portions of the municipality and on lots not exceeding 10 Acres, to be.destroyed and further that the municipality publish in a newspaper having general circulation in your municipality notice of this action. Enclosed is a suggested Notice to Property.Owners to destroy noxious weeds and a suggested resolution directing the Regional Weed Inspectors to enforce the provisions of the Weed Control Act in your municipality. We shall require certified conies of the Notice to Property Owners and the resolution. The Notice to Property I Owners should be advertised in a newspaper between May 4, 1998 and May 15. 1998. - Please note on the draft Notice to Property Owners.that we ask you to type in the Municipality's and Clerk's name. We are again enclosing general information concerning weed control for 1998_ 2 a _ • i We would also request your co= Suggested Notice for Publication in Local Newspapers NOTICE TO PROPERTY OWNERS TO DESTROY NOXIOUS WEEDS Notice is hereby given to all persons in possession of land, in accordance with the Weed Control Act, R.S.O. 1990, Chapter W.5, Sections 3, 16 and 23, that unless noxious weeds growing on their lands within the Municipality of are destroyed by June 1, 1998, and throughout the season thereafter, the weed inspector may enter upon the said lands and have the weeds destroyed, charging the costs against the land, and that such amounts shall be collected by the municipality in the same manner as taxes under the Municipal Act. Dandelions and Golden Rod are not noxious weeds under the Weed Control Act. For further information regarding enforcement call the Region of Durham at 905-668-7721 or 1-800-372-1103. (Name) Clerk Municipality Suggested Resolution RESOLUTION OF THE COUNCIL OF THE AREA MUNICIPALITY MOVED BY: SECONDED BY: Resolved that this Council authorizes the publication of a Public Notice, regarding the destruction of weeds under the provision of the Weed Control Act, R.S.O. 1990 Chapter W.5 of the Province of Ontario and directs the Regional Weed inspectors to cause noxious weeds or weed seeds to be destroyed in such a manner as they may deem proper and that the expenses incurred by the said Weed Inspectors in the discharge of their duties shall be placed on the Collector's Roll of this municipality against the respective parcels concerned and that such amounts shall be collected in the same manner as taxes under The Municipal Act. GENERAL INFORMATION - WEED CONTROL I. The following have been appointed Regional Weed Inspectors for 1998 with their areas of responsibility indicated: INSPECTOR AREA TELEPHONE NO. J. Morris Townships of Uxbridge, (905) 668-7721 Scugog and Brock Ext. 5219 V. Mason Town of Pickering and (905) 668-7721 Townships of Uxbridge, Ext 5219 Scugog and Brock J. Nesbitt City of Oshawa (905) 668-7721 Municipality of Clarington Ext. 5219 and Town of Whitby C. Morrison Municipality of Clarington (905)668-7721 Ext. 5219 D. Adams Towns of Ajax, Whitby& (905) 668-7721 Pickering Ext. 5219 M. Slocombe Region of Durham (905) 668-7721 Ext. 5219 2. Section 3 of the Act states that "every person in possession of land shall destroy all noxious weeds on it". Regional Weed Inspectors can issue orders to destroy noxious weeds but they have no authority to order weeds to be destroyed that are not on the Noxious Weed List. The schedule of weeds in the Regulation lists 23 species of plants as noxious weeds and they are as follows: Bull Thistle Canada Thistle Colt's Foot European Buckthorn Common Barberry Dodder Hemlock, poison Goat's-Beard Johnson Grass Milkweed Nodding Thistle Poison Ivy Proso Millet, black, seeded Ragweed Russian Thistle Knapweed Sow-thistle, perennial, annual Scotch Thistle Leafy Spurge Cypress Spurge Wild Carrot Tuberous Vetchling Yellow Rocket Weeds such as Dandelions and Goldenrod are nqj considered noxious weeds under the Act. 3. Where a municipality has appointed a "Municipal" Weed Inspector under Section 8 of the Act, it may by by-law designate additional weeds as noxious in all or part of the municipality. Such a by-law requires approval of the Minister. 4. Regional Weed Inspectors may, in some instances, not be able to order weeds to be cut that the public may deem should be destroyed. Section 22 of the Act exempts from its requirements those weeds which are far enough away from any land used for agricultural or horticultural purposes that they do not interfere with that use. 5. In order to comply with the provisions of Section 15 of the Act, a statement of the expenses incurred by the Regional Wed Inspector which has not been paid within fifteen days after request for payment shall be presented to the Council of the Municipality in which the land is located. Section 15 of the Act reads as follows: 15. (1) If an order served under Section 13 is not complied with, the inspector may cause the noxious weeds or weed seeds to be destroyed in the prescribed manner. (2) Inspectors shall keep a record of the expenses incurred under subsection(1)with respect to each parcel of land. (3) The expenses shall be submitted to the clerk of the municipality who shall have a statement of the expenses and a notice requesting payment served on the person in possession of the land and on its owner. (4) The statement and notice shall be serviced in the same manner as an order under Section 13. (5) If the person upon whom a statement and notice were served fails to pay the amount set out in the statement within fifteen days after the service of the notice, the clerk shall present the statement to the Council of the Municipality in which the land is located, and the Council shall order the amount to be paid out of the general funds for the municipality. (6) The amount paid by the municipality shall be deemed to be taxes and shall be added to the collector's roll against the receptive parcels concerned and collected in the same manner and with the same priorities as municipal taxes 1988, c.51.s.15. (name of Area Municipality) March 12, 1998 Ate • Mrs. P.L. Barrie Clerk The Regional Municipality of Clarington Municipality 40 Temperance Street of Durham Bowmanville, Ontario i Clerk's Department L1 H 3Z7 605 Rossland Rd.East P.O. Appointment of the 1998 Weed Inspectors - C14-00 Whitbyby,,Ontario Canada L1 N 6A3 (905)668-7711 Mrs. Barrie, the Works Committee.of Regional Council considered the Fax:(905)668-9963 above matter and at,a meeting held on March 11, 1998, Council adopted P.M.Madill,A.M.C.T. the following recommendations of the Committee: Regional Clerk "a) THAT the following Weed Inspectors be appointed by by-law to administer the Weed Control Act in the following areas: 1. Townships of Brock, Scugog and Uxbridge Jim Morris 2. Townships of Brock, Scugog and Uxbridge and the'Towns of Pickering and Ajax - Vern Mason 3. Towns of Pickering, Ajax, and.Whitby - Daniel Adams 4. City of Oshawa, Town of Whitby and the Municipality of Clarington - Jack Nesbitt 5. Municipality of Clarington-& City of Oshawa - Cecil Morrison 6. Region of Durham - Mike Slocombe; and b) THAT the by-law fix the salaries at $85.00/day plus expenses."_--_._...._�.__ f ? aU"10, 1 ' t P.M. Madill, A.M.C.T. '3;N.4_'-_T6i .. -^_ Regional Clerk ' PMM:cs t Q c.c. Mr. V.A. Silgailis, Commissioner of Work, 100%Post Consumer COUNCIL DIRECTION D-11 ; sa T04 T PEACE RUN X2�_ MAR Zq 11 43 QM X98 4, mm 1 '1 19°s COURSE DE LA PAIX `t31)N�GI°AI.ITY OF Ct4R1NGT0i1Q•. MAYOR'S OFFICE ti WELCOME TO PEACE RUN '98! Once again, The Peace Run is coming,and your town/city is on the route the marathon runners will take to bring the international peace torch from Niagara Falls to Ottawa,as a part of the Canadian route. With a major focus on schools,this year's peace run promises to be the best ever, as we begin to build the momentum of peace for the upcoming millennium. We ask that you join in the Canadian effort,by becoming part of this Olympic-style relay, symbolizing the goal of international friendship,where runners in more than 70 nations will pass from hand to hand a flaming peace torch,making this the largest running relay in history. As always,the Peace Run is not a fund raiser, and there is no charge for participation. It's single purpose is to provide people everywhere with the opportunity to participate in a global event that promotes world peace and goodwill among nations. The attached itinerary shows the progression of the run,the time of arrival in each community, and the start and finish date(May 13 in Niagara Falls,May 15-18 in Toronto,and May 23 in Ottawa). I mm enclosing additional material for yo Lr inforr_:at_ion. Please do not hesitate to contact us if you have any questions. Here's how you can participate: ► A WELCOMING CEREMONY: Let us know where a representative(s) from your city/town can meet the runners and greet them on behalf of your town. Let us know who the contact person will be for your town for communication and correspondence. Local celebrities and media should be invited and the ceremony could include performances by local musicians,cultural groups and schools around the theme of world peace. ► ISSUE A PROCLAMATION: A proclamation can be issued by the mayor in support of The Peace Run, and you may also declare your day"Peace Run Day". This document may be presented directly to the runners at the ceremony(sample enclosed). ► INCLUDE SCHOOLS: Have students come out to your ceremony where a representative from each school could read out a message of what peace means to them, or the running team can visit the school(s)to do a presentation on The Peace Run and pass the torch. ► TIE IN TO AN EVENT: Let us know if there is someone from your town/city who would be able to inform us of any events happening in the community on that day where the torch would be welcomed. ► BE CREATIVE: Let us know what-YOU would like to do to welcome the peace torch and make this an event that reflects the unique qualities of your community. These are some of the ways you can participate in Peace Run '98. Running teams along the route will be contacted to join the runners as they come through. In order to facilitate proper logistical planning,a representative will be in touch with you in the near future. Thank you for your time and your kind consideration given to Peace Run'98,as we begin to build the momentum for the upcoming millennium of peace. Yours sincerely, I f47 Maiy-Anne Trusz Coordinator, Ontario South Region E-mail: i IATRUSZ@CMEC.CA Enc. As in previous years,Peace Run'98 is sponsored by the International Sri Chinmoy Marathon Team,an organization recognized for its experience and expertise in promoting quality athletic events ranging from fun-runs to triathlons and multi-day races. Each year the team sponsors and coordinates hundreds of athletic events world-wide,including the annual 1,000 Mile Race held in New York City in which Canada's Al Howie has set world records.Triathlons in Victoria,Montreal and Halifax;as well as the International 24 Hour Ultra held annually at the Terry Fox Track in Ottawa,are part of the team's annual Canadian schedule. FOR RESPONSES BY MAIL OR TELEPHONE: THE PEACE RUN OFFICE 1085 Bathurst Street Toronto, Ontar.q �._. __ . ...... ......... 11.WTY J {'^ 11 4 ISR 3G8 __ Fax & Tel.. (�l M '5'88=7767 I = i Olympic gold medalist Carl Lewis i pence We, the people of hold peace to be the cherished dream of humanity. We maintain that peace is not merely the static absence of war— Peace is the dynamic and energetic presence of Cove, harmony and oneness. We extend to all humanity � the hand of friends hip symbolized by the passing of the Peace Torch from person to person, across Canada and around the world. 9V�y these heartfelt sentiments echo across our land and resound over all the earth. Stgned this_ day of , 1997 h,t st rq=ture of 96yor,Xfem or of dd PEACE RUN fRl <HINMOY ONENESS-HOME PEACE RUN i K z- r r' '7 I Pictured are participants from previous Peace Runs: (top)Joanne Woodward, Carl Lewis,Arnold Schwarzenegger, Roberta Flack; (2nd row)Rev.Jesse Jackson, Ingrid Kristiansen & Grete Waitz,Narada Michael Walden; (bottom)Iceland Prime Minister Steingrimur Hermannsson, Carly Simon and Canadian Prime Minister Brian Mulroney. 0 Pence R,,"htematlond.Used wtfh permission. Itinerary for Peace Run 98 Revision No 2 Ontario Route Create Date OWan-98 Date Printed 13-Feb-98 Starting Date 097,May-98_ Time Stop Date Distance Location Arr Lv hh:mm Arr Lv (Km) day route -Niagara to Toronto -**** 08:30 09:00 30 13-May Wed- 12:30 5 Fort Erie 12:45 15 13-May 35 35 5 Niagara Falls 14:39 14:54 15 13-May 54 19 5 St Catharines 15:54 15:54 13-May 64 10 5 Lincoln 16:12 16:12 13-May 67 3 5 Vineland 16:54 17:09 15 13-May 74 7 5 Beamsville 17:51 08:45 1454 13-May • 14-May 81 7 6 Grimsby 09:51 10:21 30 14-May 92 11 6 Stoney Creek 11:09 11:39 30 14-May 100 8 6 Hamilton 12:57 13:27 30 14-May 113 13 6 Dundas 14:33 15:03 30 14-May 124 11 6 Burlington 16:51 17:21 30 14-May 142 18 6 Oakville 19:03 08:15 13 12 14-May Thu 159 17 7 Mississauga 10:15 12:15 74 15-May 18-May 179 20 10 Toronto -Toronto to Ottawa - 12:15 12:15 18-May Toronto 15:15 07:30 16 15 18-May 19-May 30 30 11 2 .5km to Pickering 08:00 08:30 30 19-May Tue 35 5 11 2 Pickering 08:48 09:18 30 19-May 38 3 11 2 Ajax 10:24 10:54 30 19-May 49 11 11 2 Whitby 11:30 12:00 30 19-May 55 6 11 2 Oshawa 15:30 15:45 15 19-May 90 35 11 2 Clarington 17:03 17:18 15 19-May 103 13 11 2 Port Hope 18:54 07:00 12 6 19-May 20-May 119 16 12 2 Cobourg i 09:18 09:33 15 20-May 142 23 12 2 Colborne 10:57 10:57 20-May 156 14 12 2 Brighton 12:21 12:36 15 20-May 170 14 12 2 Trenton 14:24 14:54 30 20-May 188 18 12 2 Belleville 18:18 07:00 12 42 20-May 21-May 222 34 13 2 Napanee 10:48 12:18 1 30 21-May Thu 260 38 13 2 Kingston 15:36 15:61 15 21-May 293 33 13 2 Gananoque 17:57 17:57 21-May 314 21 13 2 Escott 20:57 07:00 10 3 21-May 344 30 14 2 10K to Brockville 08:00 08:30 30 22-May Fri 354 10 14 2 Brockville 09:54 09:54 22-May 368 14 . 14 29 Forthton 13:30 14:00 30 22-May 404 36 14 29 Smiths Falls 16:42 17:12 30 22-May 431 27 14 15 Carleton Place 17:42 10:00 16 18 22-May 436 5 15 7 24K to Kanata 12:24 12:24 23-May Sat 460 24 15 7 Kanata s 14:12 14:12 23-May 478 18 15 7 Ottawa I Itinerary.for Peace Run 98 Revision No 2 Ontario oute Create Date 05-Jan-98 Date Printed 13-Feb-98 Starting Date 09-May-98 Time Stop Date Distance Location Arr Lv hh:mm Arr Lv (Km) day route 08:30 10:00 1 30 09-May 1 Manitoulin Island 10:00 10:30 30 09-May 1 6 Little Current 16:54 15:24 -2 09-May 64 64 1 6 S Baymouth 15:24 15:50 26 09-May 64 1 6 Ferry Terminal 15:50 17:50 2 09-May 64 1 6 Chi-Cheemaun Ferry 17:50 18:00 10 09-May 64 1 6 Tobermory 18:00 10:00 16 09-May 10-May 64 2 6/21 Drive to Goderich (215Km) 10:00 11:00 1 10-May 64 2 21 Goderich 13:00 14:00 1 10-May 84 20 2 8 Clinton 14:00 15:30 1 30 10-May 84 2 21 Drive to Sarnia(135Km) 15:30 17:00 1 30 10-May 84 2 21 Sarnia/Port Huron 17:00 09:00 16 10-May 11-May 84 3 401401 Drive to Windsor(165Km) 09:00 10:30 1 30 11-May 84 3 Windsor/ Detroit 10:30 13:00 2 30 11-May 84 3 401 Drive to London. (190Km) 13:00 14:00 1 11-May 3 London 14:36 14:36 11-Mav 6 6 3 2 Crumlin 15:48 15:48 11-May 18 12 3 2 Thamesford 17:54 17:54 11-May 39 21 3 2 Woodstock 18:48 18:48 11-May 48 9 3 59 Huntingford 19:18 19:18 11-May 53 5 3 59 Hickson 20:18 20:18 11-May 63 10 3 59 Tavistock 20:48 20:48 11-May . 68 5 3 59 Shakespeare 22:00 07:00 9 11-May 12-May 80 12 4 7 New Hamburg 09:12 09:42 30 12-May 102 22 4 7 Kitchener 10:12 10:42 30 12-May 107 5 4 Waterloo 13:12 13:42 30 12-May 132 25 4 Guelph 15:42 15:57 15 12-May 152 20 4 Cambridge 18:39 18:54 15 12-May 179 27 4 Brantford 18:54 20:54 2 12-May 179 4 Drive to Fort Erie (135Km) 20:54 08:30 11 36 12-May 13-May 5 Fort Erie COUNCIL DIRECTION • • D-12 O N T A R I � O 1 --a Mae Z�I I 143 AM 98 � March 6, 1998 �ggB 7 Her Worship, Mayor Diane Hamre Mayor of The Municipality of Clarington Of rLAF11NGYU�E er ' �I{llC�11G1PR1 ITY 40 Temperance Street S off la Bowmanville, Ontario L1C 3A6 .� :.�y MAYUR' Dear Madame: I am writing to seek your assistance and support for our 7h annual Green Ribbon of Hope Campaign that includes National Missing Children's Day on May 25, 1998. The abduction and subsequent murder of 15 year old Kristen French on April 16, 1992, shocked and outraged I the community of St. Catharines, Ontario. Kristen's fellow students and the faculty of Holy Cross Secondary School in St. Catharines, who actively participated in the community search for her,developed the concept of The Green Ribbon of Hope. The students and staff of Holy Cross generously directed that the green ribbon be used exclusively as a symbol for Child Find for all missing children. Green is the colour of hope and symbolizes a light in the darkness for missing children. It serves as an expression of our thoughts for missing children, including their families and friends. Each year, the Missing Children's Registry, operated by the RCMP,records thousands of reports of missing children. Classified as runaways, wandered off, or the victims of parental or stranger abduction. These innocent children represent the future even though circumstances are attempting to rob that right. You can play a vital role in ensuring their future as well as helping to prevent similar circumstances from befalling other youngsters by supporting the 7' Annual Green Ribbon of Hope Campaign. Child Find Ontario Inc., the provincial arm of Child Find Canada,is a registered non-profit, charitable organization established in 1983 whose mandate is to educate children and adults about abduction prevention as well as to assist in the search for missing children. It is our intent to ensure the broadest recognition possible is given to the significance of the"Green Ribbon". This will be accomplished through a variety of means including a media blitz and the distribution of thousands of "Green Ribbons"nationwide. We are asking you to play a key role in our efforts to safeguard our children by proclaiming the month of May as Child Find's "Green Ribbon of Hope Month"and May 25'as National Missing Children's Day. A missing child is everyone's responsibility and Child Find Ontario,Inc. earnestly solicits your support-in-this-- -- National Campaign. Sincerely, ~ '! Chapter Chairperson Child Find Ontario DURHAM REGION CHAPTER P.O. Box 66063,Town Centre Postal Outlet, 1355 Kingston Road, Pickering,Ontagi&-L1V 6P7'_._ Telephone (905)686-3181 Fax(905)686-1302 National Toll Free: 1-800-3P7'1962'" COUNCIL_ DIRE�Cj]T�ION D-13 March 16MA101H�1 43 QM 98 MAR 2 0 1998 �uWjciPAUn of CLARtNG-101ri 31 Sunny Ridge Trail MAYM'sOFFICE Enniskillen, ON LOB 1 -10 Mayor Diane Hamre Municipality of Clarington 40 Temperance Street ' ' Bowmanville, ON L1 C 3A6 i I Dear Mayor Hamre and Council Members As residents of Sunny Ridge Trail in Enniskillen, we are strongly opposed to the proposed zoning change requested by Glen and Barbara Parks. This subdivision was originally planned for development as two acre lots. Current residents either built or bought their homes based on that plan. There are already numerous one acre lots in the area for those who want to build on that size of property. Any change to the original plan will be a betrayal of the trust of the current families who live here. Sincerely CY ]Q�"�/.� / H.�;1. _. ..asp--,s � ✓!J�� . Helen and Bob Campbells - - cc Bob Russell Planning Department i COUNCIL DIRECTION D-14 MAR 1q 1143 AM 198 MAR 2 0 1998 ' clj"Nc m�1NIGIPALtTY,$OFFICE NCAYQR March 17, 1998 Municipality of Clarington 40 Temperance Street ,V � Bowmanville, Ontario ii mss:.,.y a7'"�� L1C 3A6 Attention: Diane Hamre, Mayor Dear Madam: i RE: Lot 1, Plan 1OM-815, Clarington Parks Re-zoning Application Sunnyridge Trail, Enniskillen Please be advised that my husband and I are the registered owners of Lot 11, Plan 10M-815, Clarington being 36 Sunnyridge Trail, Enniskillen. Recently, it has come to our attention that an application has been submitted to the Municipality for the re-zoning of Lot 1, Plan 1OM-815 to permit two single family dwellings. In September, 1997 we completed construction of our new home in this subdivision after searching for a considerable period of time for an area allowing two acre estate lots . Since there are a number of vacant lots in this area, I am concerned that granting Mr. and Mrs . Parks the approval to split this lot would set a precedent for others thereby destroying the intent and intregity of the original agreement with the builder. We would be grateful if you would be so kind as to give careful consideration to the concerns of the existing landowners at the meeting of April 6, 1998 . o very truly, Jud h A. Beitle MAR 1 8 'q` 181:02, P.` COUNCIL DIRECTION D- 15 March 18, 1998 MAR Z4 1 143 AN '98 Craig and Jo-Anne Stevenson 20 Sunny Ridge Trail, Enniskillen, Ontario LOB 1JO Mr. Bob Russell Planning Department -- -. - Municipality of Clarington 40 Temperance Street, Bowmanville, Ontario Li C 3.A6 i Dear Mr. Russell, RE; PROPOSED ZONING BY-LAW AMENIDMENT TO SUNNY RIDGE TRAIL We live on Sunny Ridge Trail in Enniskillen and would like to discuss with you our strong opposition to the zoning bylaw amendment submitted by Glen and Barbara Parks. Their proposed amendment would see the lot size of part lot 20, Concession 7 change from 2 acre (RBI-3) to two 1-acre parcels OU-1). This strongly oppose this amendment for the following reasons; 1. The subdivision on Sunny Ridge was planned and envisioned as a deluxe estate lot subdivision with 2.3 acre lots and 2500 sq, ft. luxury homes. Indeed,when the subdivision was planed 8 years ago council agreed that it should be developed in this fashion, The street t complete and everyone who has developed a home thus far has adhered to this set is alrnos p ryo P of rules, Indeed we just purchased our home in September of 1997 and paid top price primarily because of the"deluxe estate" nature of the street. It seems reasonable that the last few lots being developed (one of which is the Park's lot 20) should adhere to the laws that have been in effect for 8 years. What would be the reason to change now? 2. The Park's previously lived on Sunny Ridge Trail and sold in September 1497. We purchased their home from them at full list and they were very reluctant to leave. They then purchased part lot 20 on Sunny Ridge and were intending to build. We thought this unusual (Why sell a home then buy a lot across the streeti We were shocked when they applied to rezone the lot to two I-acre lots, Their actions suggest that they are doing this purely for personal profit at the expense of everyone else ghat has invested in the neighborhood, 20 sUNNYRIDGB TRAIL, BNNISKILL11N, ONTARIO LOB 1JO MAR 18 '98 18:0_3 o —2— March 18, 1998 3. There is an abundance of 1-acre lots available in Enniskillen and surrounding area. If someone wants to build on a one-acre lot,there are plenty to choose from. Why change the zoning in a neighborhood that has been almost completely developed as 2 acres lots? Why risk altering the symmetry of the neighborhood when there are so many neighborhoods that have been designed from the start as 1-acre neighborhoods? Bob,we hope that you can understand our desire to keep our neighborhood true to its original intent. We plan to spend the rest of our lives and raise our family in Enniskillen. With the amount of land available in Enniskillen we did not expect to be dealing with this type of issue. We hope you will support us and the rest of our neighbors in not allowing this amendment to be approved. We can be reached at 905-263-2002. Sincerely, I Craig and Jo-Anne Stevenson cc: Ms. Diane Hamre,Mayor Ms. Mary Novak, Regional Councillor Mr,Jim Schell,Local Councillor COUNCIL DIRECTION D-16 Stephen Murray and Deborah Soanes 48 Sunny Ridge Trail Enniskillen, Ontario, LOB UO Home Phone(905)263-4569 MAR 24 1 143 AN '98 ,i , March 22, 1998 Planning Department MAR Z :i 1998 Municipality of Clarington y f 40 Temperance Street Bowmanville, Ontario a}UK1ICIPALI'(Y 01 CLARINGTON L1 C 3A6 MAYOR'S OFFICE j Attention: Bob Russell i Re: Planning File DEV 98-010 i Dear Mr. Russell, We are writing to voice our opposition to the proposed zoning by-law amendment by Glen and Barbara Parks. This amendment would change the zone category of a 0.83 ha property on Sunny Ridge Trail in Enniskillen from RH-3 (minimum lot area 0.8 ha) to an appropriate zone to permit the development of an additional lot (ie. minimum lot size 0.4 ha). Sunny Ridge Trail was planned, approved and developed as a luxury subdivision with 2-3 acre lots and a minimum house size of 2500 sq.ft. We chose to move to this neighbourhood because of the atmosphere of the street. ie. large, well spaced homes located on a cul-de-sac. We purchased our home in 1992 assuming that it would remain so. The subdivision was zoned RH-3 and there was a "developers agreement" that specified a minimum tiouse size of 2500 sq.ft. While we understood that this agreement would eventually lapse, we had assumed that the Planning Department would honour the intent of this agreement since this was the"plan" for the subdivision. We see the application for rezoning as potentially the beginning of reduced lot sizes on Sunny Ridge Trail. There are 4 properties on the street that could easily be severed to 1 acre lots with frontage on Sunny Ridge Trail. However, without detailed assessment of location of buildings, there are potentially 9 additional lots that could be severed with the long term (20 or 30 or 40 year) improvement of Holt Road and Cambrian Road. Since there are only 22 lots on the street, the potential for severence of 13 of these lots indicates a potential for drastic change of the atmosphere of the neighbourhood. There is no need "replan"this neighbourhood to allow for the development of 1 acre lots. At this time, there are 3 local, approved subdivisions with 1 to 2 acre lots available for building. The Virtue Court subdivision in Enniskillen, located only 1.8 km NE of Sunny Ridge Trail, has approximately 18 1 to 2 acre lots available for building. The Westlake subdivision in Solina, located 4.7 km SW of Sunny Ridge Trail, _has approximately 39 1 to 2 acre lots available for building. Another subdivision in Tyrone, located 6-7 km SW of Sunny Ridge Trail, has approximately 9 lots available for building. In addition to these "registered plans"there are a number of local "applications for residential units" and"unregistered approved units" at various status levels. Sunny Ridge rrail was planned with 2 to 3 acre lots and there is no need to change the zoning because of lack of avaiiabie building lots. With these issues in mind, we ask that you come out to Sunny Ridge [-rail and look at the existing"streetscape". Then drive to Enniskillen (Virtue Court). Solina (West Lake) and Tyrone and see the proximity of available 1 acre lots. You will see that there is no need to develop 1 acre lots on Sunny Ridge Trail. Once you have observed the situation, we trust that you will recommend that our street (with 2 to 3 acre lots) be left as it was planned, approved (by council) and developed. Sincerely (` �A1 f16e71/ �1 Step'.hen Murray and Deborah Soanes cc: Jim Schell, Local Councillor Mary Novak, Regional Councillor Diane Hamre, Mayor I I i U-T I(D Pit COUNCIL DIRECTION D- V M Referendum Ontario Referendum Ontario Referendum Room 4540,Whitney Block Piece 4540,edifice Whitney Ontario tf 99 Wellesley St.West,Queen's Park 99,rue Wellesley ouest Queen's Park Your Ontario,Your Choice. ®,®® Toronto,Ontario M7A 1A1 Toronto(Ontario) M7A 1A1 Ontario 1-88SA61-3015 1-888-461-3015 Referendum Fax(416)'325-4717 T61ec.(416)325-4717 Ontario http://%taw oVca/r flre{tdym lj (gattp://www.gov.on.ca/referendum L'Ontario,le choix vous appartient. March 16, 1998 '. i't s+ * ;Ai Diane Hamre Mayor The Municipality of Clarington Ina 40 Temperance St. MQR g Bowmanville,ON L1C3A6 RmNGTQN m 4' Dear Diane Hare: }l N �mhYO$0 a i As the Minister responsible for consultation on the A titre de ministre responsable de la consultation sur Government's referendum proposals,I am pleased to les propositions r6f6rendaires du gouvemement,it me enclose a copy of "Municipal Referendum fait plaisir de vous faire parvenir 1'exemplaire ci-joint Framework:A Consultation Paper"for your review du«Cadre de travail relatif aux referendums and comment. This paper has been produced to munieipaux:Document de consultation»pour que promote public discussion on how referendums may vous puissiez 1'dtudier et le commenter.Ce document be used to enhance participatory democracy in a&6 produit pour promouvoir la discussion pubhque municipal government I want to ensure that each sur le mode de prestation des rdf6rendu ms et leur municipality receives its own copy and has the utilisation pour am6liorer la democratic de opportunity to comment. participation au sein des gouveruements mu r&ipaux. Je d6sire m'assurer que toutes les municipalit& The Government wants your views and has provided a regoivent leur propre exemplaire et aient la chance de response form at the end of the paper for that purpose. faire connaitre leuus commentaires. You may also contact us on our web-site at http://ww,\v.go\,.on.ca/referendum,at our toll-free Le gouvernement d6sire recevoir vos commentaires, number, 1-888-461-3015,or by mail at the above c'est pourquoi nous avons ins&6 un folmulaire de address.As part of the Government's commitment to r6ponse a cet effet a la fin du document. Vous pouvez democratic renewal,your views will be carefully 6galement conununiquer aver nous par le biais de considered before any further steps are taken.I look notre site Web,A 1'adresse forward to receiving your input. http://www.gov.on.ca/referendum,de notre numero d'appel sans frais,le 1-888-461-3015,ou par la poste Yours ver•truly, a Padresse en rubrique.Dans le cadre de Pengagement du gouvernement envers le renouvellement d6mocratique,noun 6tudierons aver soin vos propos avant d'entreprendre les prochaines 6tapes.Nous sommes anxieux de recevoir vos /. commentaires. Recevez,Madame,Monsieur,mes salutations distingu6es. Tony Clement Honourable Tony Clement L'honorable Tony Clement M.P.P.Brame;,.- South Depute Brampton sud Reeerenaum C-:ario Project Leader Chef de projet Referendum Ontario WZ in, Referendum Ontario Referendum Ontario Referendum Roo­.4540,Whitney Block Piece 4540,tdiHce Whitney Ontario 99:,,,d(,sley St.West,Queen's Park 99,rue Wellesley ouest Queen's Park Your Ontario,Your Choice. ,® Tore,v,,Ontario M7A 1A1 Toronto(Ontario) M7A SAi �V Onlano 18 461-3015 1-888-461-3015 Referendum Fa, 41F,)3254717 1`61ec.(416)325-4717 Ontario litt,-,,',/,e,viw.gov.on.ca/referendum http://www.gov.on.ca/referendum COntario,!e choix vous appartient. Ontario government to consult on Referendum Legislation Good government is accountable government Toronto, March 16, 1998-Tony Clement, Minister of Transportation and MPP for Brampton South,today announced public consultations on the Ontario government's plans to introduce referendum legislation to the province of Ontario. No other government or political party in Canada is prepared to be as accountable as this government on the issues that count," said Clement,speaking from historic Mackenzie House, former home of William Lyon Mackenzie. "In keeping with that philosophy,we want to listen to input from Ontarians on these proposals before deciding on the final form of the Bill to be introduced in the Legislature." For the next month,Minister Clement will tour the province and consult with citizens about the government's proposals for the legislation. Ontarians are invited to participate in the process by attending one of the planned tm«-n hall meetings, by calling 1-888-461-301 or by logging on to the Referendum Web site at NN-\\,\N-.gov.on.ca/referendwn. I "This legislation will keep government responsible to the people of Ontario,"added Clement. "Good government is accountable government." Minister Clement will travel across the province during the consultation. The tour will begin with a town hall meeting in Ottawa on March 23. From there Minister Clement\\ill move on to cities across Ontario including Windsor, Kitchener, London,Thunder Bay,Kingston,Oshawa, Sudbury and many points in between. He will � speak to conununity groups, small business people.students and municipal leaders. The proposed legislation would allow for a referendum on any matter within the legal jurisdiction of the province and could be proposed either by govermnent or by an eligible voter. Referendum questions must be neutral, fair. clear,concise and capable of being answered"Yes"or"No." "We made a commitment to Ontarians that we would give them a greater say in how their province is governed," says Clement. "This legislation would ensure their voice is heard and would give them the power to keep us and all future governments accountable." -Ontario and Nova Scotia are currently the only provinces in Canada without province-wide referendum legislation. The proposed Ontario legislation would be the most far-reaching in Canada. Many other provinces may only hold referendums on certain policy areas,such as taxation or constitutional change but Ontario's legislation would be comprehensive,including referendum requirements for taxpayer protection, constitutional consultation and citizen initiatives-all in one Bill. -30- Contact: Dan Schultz Communications, Minister Clement's Office 416-327-9136 Honourable Tony Clement L'honorable Tony Clement " '.f:Sr, ';:,n South Depute Brampton sud ' 'egou tarto Project Leader Chef de projet Referendum Ontario COUNCIL DIRECTION D_18 'T March 15, 1998 MAR Zq 11 42 QM �g� f psi+:i? 1 7 1 X99 5 Shoreview Dr. Bowmanville, ON L I C 3T9 ;�,.r 1!.+;ytl7 v O; C,1j),RINC;7ON j ;A 11;HtJit':;OFFICE Muncipality of Clarington Council - Temperance St. Bowmanville, ON To council members: i The Clarington This Week of Mar. 10, 1998 had an article regarding the possibility of a permanent gaming site to be established in Clarington. The same subject was addressed in the Toronto Star of Mar. 15, 1998. It seems that one way or another,the charity community and government of Ontario is determined to establish more gaming operations in this province. Please accept this letter as an indication of my opposition to charity casinos,video lottery terminals,and other gaming establishments in our communities. It seems that our governments have forgotten exactly what governments ought to be doing,namely,to establish laws and institutions that promote justice for all its citizens. When the government gets involved in the business of gambling,it appears to sanction an activity which can have negative social consequences. It is well documented that video lottery terminals are highly addictive. News reports document how parents have abandoned or left their children unattended at late hours in casino establishments. The government of Ontario seems to have established lotteries and casinos as part of their public policy,hoping to glean extra funds from this activity that encourages reckless spending for highly improbable returns. - Gambling promotes greed,discourages citizens from working to achieve financial stability,and preys upon the poor who can least afford it,but have the most at stake to"get rich quick". Whereas,governments have traditionally taxed its citizens in a fair and equitable manner to provide goods and services to the community, they now grasp at methods that are highly questionable and have the potential to further erode the social fabric of our families and communities. I challenge local and provincial governments not to be held hostage to the idea that government involvement in this activity«z11 decrease criminal activity and that this is the only hope for the much needed funds for many charities. I take issue with Mark Savage,of Chanties First,stating that"`by opposing gaming in Ontario,the councillors ha-,-e dealt a blow to the social fabric of the community and have issued a boom in criminal activity."' (The Toronto Star Mar. 15, 1998,p.A14). These are pure scare tactics. In closing,I u.rke the Municipality of Clarington to look beyond the apparent financial gains, and view this issue from a perspective of justice and fairness to the community and all its citizens. That,after all, is the work you are called to do. i Sincerely, Joanne Spoelsrra I COUNCIL DIRECTION D_19 Wednesday, March 18, 1998 0NG�0 MAR 2q 1141 AN '98 f CL ARI �i. AUTY MAY(3R'S OFFIt�. Mayor Diane Hamre and Members of Council Municipality of Clarington _ 3 40 Temperance Street u� Bowmanville, Ontario LIC 3A6 Dear Mayor Hamre and Members.of Council, On Sunday, March 8 a winter storm severely eroded the properties of a number of homeowners on Cedar Crest Beach Road in Bowmanville. The community contacted R&M Construction in Acton and made plans for the placement of armourstone along the waterfront. Annourstone, the best protection against shoreline erosion, costs approximately $7000 for fifty feet of frontage. Some of the homes along Cedar Crest Beach purchased armourstone protection in 1990. The rest of us would like the opportunity to purchase it now. Although we all have a desire to protect our homes and properties, most of us would not be able to purchase armourstone without financial assistance. And unfortunately, access to financial assistance is not available to everyone. We were in contact with Greg Baled from the Ministry of Natural Resources who told us about the Shoreline Property Assistance Program offered to municipalities through the Ministry of Municipal Affairs and Housing. It is a loan program providing funding to private property owners to repair or protect waterfront properties from damage due to water or ice action. It is our understanding that this program may become available to property owners again at the end of March. Clarington may choose to become involved in the program at that time. The community of Cedar Crest Beach is asking that our municipality do what is necessary to provide us access to this loan program. With financial assistance homeowners can endeavor to protect the Lake Ontario shoreline. It is our hope that you will give your prompt attention to this matter. We look forward to your response to our request. Sincerely, I Candee Forest ;..._........ _.:..�.._____ ...�� Co-President -Port Darlington Community Association -" -_._ 127 Cedar Crest Beach Road `~ Bowwmanville, Ontario - L1C 3K3 _.._...._..-; COUNCIL DIRECTION D-20 MARCH 24,98 MpRjff�ORATION OF THE MUNICIPALITY OF CLARINGTON G L'98URPOSE AND ADMINISTRATION COMMITTEE SUBJECT:REZONING APPLICATION CLINIC BUILDINGS(1979)LTD, PART LOT 34, CONCESSION 2, FORMER TOWNSHIP OF DARLINGTON F I L E: D EV 97-097 I We as residents of Cherry Blossom Crescent are very concerned about the location and the height of the senior building going out back of our property. In August of 1986 we bought this property with a large lot, with intentions of oneday putting in a pool. We are very unhappy with the fact of a four storey building going up so close to our property and will be over looking our property. We would appreciate it if the building could be moved farther from our property line and/or a taller fence and ti-ees be put up to help block out this building. We hope that a decision wily be made to benefit everybody concerned. Thani s Bill and Penny Lai ibert 34 Cherry Blossom Cres. Court►ce,Ontario 905( -171-2906\ ; j ",(JK. B ..w a� COUNCIL DIRECTION D-29 Paul Reesor ! 16 McCrimmon Crescent 13owmanville, Ontario, R 11 LiC 41\12- 2 05 go5-62.3-0777 March 16, 1998 Ms. Marie Knight Municipality of Clarington q-o Temperance Street Bowmanville, Ontario Li C 3A6 Ms. Marie Knight, RE: CLARKE MUSEUM BOARD - RESIGNATION I regretfully advise of my resignation from the Clarke Museum Board. Due to an unexpected schedule conflict, I will not be able to adequately serve on the Board. My apologies for any inconvenience that this might of caused the Municipality and the Museum Board. Sincerely, DISTRIBUTI0N " CLERI4 Paul Reeso r 1 .ACK. ORIGINAL TO.. C. Brian Jung, Chairman COPIES TO: I Clarke Museum ' - _ •••••- -"""'' M Z1VO-4o4-1 V4y CM3/24198 06:55 PM 02/2 COUNCIL DIRECTION D-22 1604 Bloor Street Courtice,Ontario UE 2S3 VIA FAX _623-416.9 24th March 1998 Patti Barrie Clerk Municipality of Clarington 40 Temperance St. Bowmanville, Ontario L1C 3A6 Dear Ms. Barrie: In celebration of Earth Day, it is respectfully requested that Council officialIN- declare April 18th to 26th Earth Week in the Municipality of Clarington. To this end, I would like an opportunity to address Council at the next scheduled meeting on March 30th, 1998. I have spoken with Jennifer Cooke in the Marketing and Tourism office. She will provide an appropriate space in the foyer of City Hall for me to set up a display of posters and brochures during Earth Week. Sincerer Suzanne Elston Volunteer Coordinator ; Earth Day-Canada phone 434-6865 fax 434-7049 i COUNCIL DIRECTION D-23 The Kaidin Group Ltd. 1029 McNicoll Avenue March 24, 1998 Scarborough,Ontario M1W 3W6 Telephone(416)495-7050 Fax(416)495-8820 Mr. W. Stockwell, Chief Administrative Officer The Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1C 3A6 Dear Sir, I Re: Samuel Wilmot Nature Reserve Intentions to Acquire Privatelv Owned Lands As you are aware, our related company 1138337 Ontario Ltd., owns lands comprising some 13 Hectares (33 acres) on the west side of the Toronto Street road allowance, and to the south and west of the Newcastle Water Pollution Control Plant. On Monday, March 23, 1998 we obtained our copy of the Clarington General Purpose t and Administration Committee agenda for that day, and with it Report PD-36-98 " Wilmot Creek Nature Reserve Environmental Management Plan", which we were seeing for the first time. 1 First of all, we support the establishment of a Nature Reserve in this area, and feel that it would be a tremendous benefit to all residents of the Municipality. The consultants' recommendations show sensitivity to the fine balance between ecological protection, and public accessibility. As further evidence of our support, you will recall that we had made a donation in the amount of$ 5,000.00 towards the cost of conducting this study, and had participated on the Working Committee. However, upon reading Report PD-36-98, which again we were seeing for the first time in the GPA agenda, we were shocked and dismayed to learn that the report recommended the dedication of these lands as a pre-condition of any further planning approvals or revisions to existing approvals of the Kaitlin Group Ltd. We take this to mean that any proposed changes to the existing `Port of Newcastle' draft plans (18T-91004 and 18T-96013), would first require the dedication of the wetlands and buffer area. We have consulted with our solicitor on this matter, and he has confirmed that clearly there is no basis in law to enforce this position, and furthermore the position would be totally undefendable at the Ontario Municipal Board. /2 i i - 2 - Any planning application, whether it be an Official Plan Amendment, re-zoning, or red-line revision, must be reviewed on the basis of its particular merits - not based upon the willingness of the applicant,-or lack thereof, to dedicate external, unrelated lands. A more constructive approach would be for the Municipality to initiate discussions with us regarding acquisition of these lands, which could result in the Municipality obtaining ownership in an earlier timeframe that the methods suggested in the report. Furthermore, common courtesy would suggest that this approach should have been attempted before the alternative means suggested in the report. In summary, while we were disappointed at the recommendations, and strongly disagree with them, we extend to the Municipality an invitation to instead now open discussions on alternative ways in which the desired lands could be acquired, and which may assist in bringing this tremendous facility to the residents of Clarington in the very near future. i It would be appreciated if you could reflect upon these comments and should be so desire, kindly contact me at your convenience to discuss further. Yours very truly i . I W. iam J. Daniell, President cc: Davis Webb Schultz Attn: Mr. Ron Webb WJD/hw COUNCIL DIRECTION D-24 Mr .& Mrs .C.Blanchfield 19 Sunny Ridge Trail Enniskillen, Ontario A G E H D LOB 1JO '1,1PAUT`1 , mmui e UFf 1i;E March 20 , 1998 _ Mayor , Diane Hamre , Municipality of Clarington 40 Temperance Street Bowmanville , Ontario i Dear Mayor , It came to our attention that an application for rezoning from RH-3 ( 2 acres lots ) to a RH-1 ( 1 are lots ) on Sunny Ridge Trail in Enniskillen �I has been submitted by Glen and Barbara Parks . We are very much opposed i to this change in zoning which would affect the whole neighborhood . When we bought our lot in 1989,the intend was for everyone to build on two acres lots within two years . The Municipality of Clarington had agreed on two( 2) acres lots after turning the developer ' s request of i one ( 1 ) acre lots . We bought with the stipulation that we build a minimum house size of 2500 sq . f . which was agreed by the d.eveloper ,Mr .Al Gohen . (our house is 3200 sq . f . ) . If Mr . and Mrs . Parks wish to build on one acre lot there are many around i . . to choose from and our estate should not be changed to accomodate their wishes -This by-law amendment would set a precedent and would change thp_ subdivision drastically. It is our Eizt<ention to keep Sunny Ridge Trail in the I2Hri.5. 7_ oo_q n yours truly , cc : Bob Russell Mary Novak Jim Schell _... . _........___ ` l /)iiT- Til { yl. AC COUNCIL DIRECTION _ D-25 MAR 2 5 1998 _ -'- s IV �y i I } - -- --- -- -' ---- --- - -----'---- 0 IG M AL T� MUNICIPALITY OF _ larington REPORT #1 ONTARIO REPORT TO COUNCIL MEETING OF MARCH 30, 1998 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, MARCH 23 , 1998 RECOMM .NTA TONS _ 1. RECEIVED FOR INFORMATION a) Report CD-18-98 - Council Meeting April 14, 1998 b) Report TR-21-98 - Public Sector Salary Disclosure Act c) Report FD-5-98 - Monthly Fire Report for February, 1998 d) Report WD-19-98 - Building Permit Report for February, 1998 2 . FORTHWITH RECOMMENDATION FOR COUNCIL RATIFICATION a) Report WD-21-98 - Principles of Understanding Approved by Council ' s Adoption of Report PD-114-96 3 . TEMPORARY USE BY-LAW 1070702 ONTARIO LIMITED THAT Report PD-33-98 be received; THAT the application to amend Comprehensive Zoning By- law 84-63, as amended, of the former Town of Newcastle, submitted by Randy Henry on behalf of 1070702 Ontario Ltd. be referred back to staff for further processing and the preparation of a subsequent report following the receipt of the outstanding agency comments; and THAT all interested parties listed in Report PD-33-98 and any delegation be advised of Council ' s decision. r CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET• BOWMANVILLE -ONTARIO• L1C 3A6 • (905) 623-3379• FAX 623-4169 AECYCIED.ARER Report #1 - 2 - March 30, 1998 4 . CLINIC BUILDINGS (1979) LTD. THAT Report PD-34-98 be received; THAT the application to amend the former Town of Newcastle Comprehensive Zoning By-law 84-63, as amended, submitted by Barry-Bryan Associates Limited on behalf of Clinic Buildings (1979) Limited be approved; THAT the amending By-law attached to Report PD-34-98 be forwarded to Council for approval; THAT the Holding"H" Symbol not be removed until such time as the applicant has submitted an application for site plan approval and entered into a site plan agreement with the Municipality; THAT a copy of Report PD-34-98 and the amending by-law be forwarded to the Durham Region Planning Department; and THAT the interested parties listed in Report PD-34-98 and any delegation be advised of Council ' s decision . 5 . PLANNING PUBLICATIONS AND MAPPING THAT Report PD-35-98 be received for information; and THAT a copy of Report PD-35-98 be forwarded to the Region of Durham Planning Department. 6. WILMOT CREEK NATURE RESERVE ENVIRONMENTAL MANAGEMENT PLAN i THAT Report PD-36-98 be received; THAT the Environmental Management Plan for the Wilmot Creek Nature Reserve be approved; THAT Council endorse the name Samuel Wilmot Nature Area; THAT the Ministry of Natural Resources and the Ganaraska Region Conservation Authority be requested to endorse the Environmental Management Plan; THAT Staff be authorized to enter into discussions with the Ministry of Natural Resources to prepare a Joint Management Agreement and report back to Council; THAT Staff be authorized to hold a Public Information Meeting to introduce the Samuel Wilmot Nature Area and the Environmental Management Plan to the community; Report #1 , - 3 - March 30, 1998 THAT the following actions be undertaken to secure the remaining lands for the Nature Area: i . THAT the by-law attached to Report PD-36-98 be approved to authorize the Mayor and Clerk to execute a Municipal Park License with Ontario Hydro for the Transmission Corridor on the east side of Wilmot Creek for a period of twenty (20) years; ii . THAT the Kaitlin Group be advised that as a condition of any further approvals or revisions to existing approved applications for Official Plan amendments, rezoning or plan of subdivision, Council will require the immediate dedication of the marsh and the 120• metre buffer area around the marsh, and the shoreline area as identified on Attachment #2 to Report PD-36-98 . I � iii . THAT staff be authorized to investigate the means of acquiring the tableland portion of the remaining Kaitlin lands, west of the Toronto Street road allowance, as identified on Attachment #2 to Report PD-36-98 prior to consideration of any further approvals for applications related to the Port of Newcastle development; and iv. THAT staff report back on the use of the Toronto Street road allowance as part of the Nature Area. THAT the by-law attached to Report PD-36-98 be approved to authorize the Treasurer to establish a Reserve Account for the Samuel Wilmot Nature Area for donations and grants to implement the Environmental Management Plan; and THAT the members of the Community Advisory Committee be thanked for their participation and input into the Environmental Management Plan. 7 . MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT MEETING OF MARCH 5, 1998 THAT Report PD-39-98 be received; i THAT Council concur with the decisions of the Committee of Adjustment made on March 5, 1998, for Applications A98/001, A98/007 to A98/009, inclusive; and THAT staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment for Applications A98/001, A98/007, A98/008 and A98/0P9 in the event of an appeal . Report #1 - 4 - March 30, 1998 8 . CHARITABLE GAMING THAT Report CD-17-98 be received; THAT the Municipality of Clarington advise the Province of Ontario that it does NOT want a Charity Gaming Club to locate within the boundaries of the Municipality of Clarington; THAT the Municipality of Clarington advise the Province of Ontario that it does NOT want the installation of Video Lottery Terminals anywhere within the boundaries of the Municipality of Clarington; and THAT interested parties listed in Report CD-17-98 and any delegations be advised of Council ' s decision. 9 . ANIMAL CONTROL MONTHLY REPORT, FEBRUARY 1998 THAT Report CD-19-98 be received for information; and THAT a copy of Report CD-19-98 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. i 10 . PARKING ENFORCEMENT MONTHLY REPORT, FEBRUARY 1998 THAT Report CD-20-98 be received for information; and THAT a copy of Report CD-20-98 be forwarded to the Bowmanville Business Centre for their information. 11 . LOCAL ARCHITECTURAL CONSERVATION ADVISORY COMMITTEE MEMBERSHIP THAT Report CD-22-98 be tabled until such time as the Local Architectural Conservation Advisory Committee has had the opportunity to put a motion forward which would allow the LACAC Committee to have a total of 12 members Plus 1 Council representative and this motion has been carried by a majority. 12 . INCORPORATION OF RECREATION AFFILIATE GROUP THAT Report TR-15-98 be received; THAT, in order to execute lease agreements, Brownsdale Community Centre Board, Haydon Hall Board, Hampton Hall Board, Memorial Park Association, Baseline Community Centre Board, Orono Town Hall Board, and Newtonville Town Hall Board be incorporated, as non-profit corporations; Report #1 ' - 5 - March 30, 1998 THAT, the incorporation cost and lease agreement cost of approximately $900 . 00 (plus GST) per group be funded by the Municipality from the Working Funds Reserve Account #2900-1-X; THAT the Municipality co-ordinate with a local Bookkeeper to assist with the GST and reporting requirements for the first two years with the fees to be charged to the Working Funds Reserve Account #2900-1-X; THAT the legal services of the Municipality' s solicitor be obtained to effect the incorporations unless otherwise specifically requested by the group; and THAT the applicable groups be noti_ied of Council ' s decision. r j 13 . ADP CANADA'S AUTOPAY SERVICE i THAT Report TR-17-98 be received for information; and THAT approval be given for staff to commit to 36 months iwith ADP Canada' s AutoPay service. 14 . PURCHASE OF PARKING EQUIPMENT THAT Report TR-19-98 be received; THAT staff be authorized to issue a Purchase Order to J. J. MacKay Canada Limited in the amount of $26, 502 . 33 (including taxes) for the purchase of fifty (50) electronic parking meter mechanisms, and eighteen (18) single vault meters, as required by the Municipality of Clarington; i THAT Purchasing By-law #94-129, Paragraph 5 . 06 be waived for this transaction; and THAT the required funds be drawn from the Parking Reserve Fund Account #1110-00162-0000 . 15 . COMMUNITY GROUP RENTAL RATES THAT Report CS-04-98 be received; THAT the Big Brothers of Clarington' s request for the club/school board' s rate for an hourly pool rental be denied; and r THAT the Big Brothers of Clarington be advised of Council ' s decision. Report ##1 - 6 - March 30, 1998 16 . VISUAL ARTS CENTRE - ART DISPLAY THAT Report CS-05-98 be received; THAT the Visual Arts Centre be permitted to display the "Fish Project" at the atrium area at the Courtice Community Complex; and THAT the Visual Arts Centre, Lion' s Club of Bowmanville and the Lion' s Club of Courtice be advised of action taken. 17 . WASTE MANAGEMENT SERVICES THAT Report WD-20-98 be received; THAT Council endorse the "wet/dry" waste management concept; THAT Council authorize the Chief Administrative Officer and appropriate staff to investigate the opportunities open for Clarington to enter into a wet/dry waste management program; 1 THAT the Chief Administrative Officer be requested to arrange a tour of the wet/dry facility for Members of Council; and i THAT paragraph 2 of Report WD-20-98 be tabled until such time as a report on wet/dry management systems has been presented to Council . 18 . RIGHT OF WAY CONTROL, HIGH STREET/MEADOWVIEW BOULEVARD, BOWMANVILLE i THAT Report WD-22-98 be received; THAT High Street be designated as the "through" street at the intersection of High Street and Meadowview Boulevard and that the temporary all-way stop condition be removed; and THAT the By-law attached to Report WD-22-98 be passed by Council . r Report #1 - 7 - March 30, 1998 19 . BOUNDARY ROAD AGREEMENT RESURFACING EAST TOWNLINE ROAD THAT Report WD-23-98 be received; and THAT Council give pre-budget approval to the expenditure of $8, 200 for the Municipality of Clarington' p s ortion to resurface East Townline Road, north of the 5"' Concession, to the dead end. 20 . CLARINGTON' S 25TR ANNIVERSARY THAT Report ADMIN-07-98 be received; THAT Council endorse and approve the establishment of a "Clarington 25" Community Committee with a composition of 1 members that is reflective of the Clarington community; THAT the Marketing, Tourism & Economic Development Office be endorsed as the Municipality' s liaison to the iCommunity Committee; THAT the "Clarington 25" Committee be responsible to present a draft outline of the program of events (including specific dates, events and financial requirements as outlined in Report ADMIN-07-98) ; and THAT the Marketing and Tourism Officer be requested :o correspond and liaise with the Durham 199 Committee zo avoid duplication. j21. DELEGATION OF BILL CALLAGHAN THAT the delegation of Bill Callaghan be received fc-- information. i 22 . DELEGATION OF KEVIN ANYAN THAT the delegation of Kevin Anyan pertaining to the Historical Walking Tour be acknowledged; THAT the request be approved in principle with appreciation; and j THAT Kevin Anyan be requested to provide his proposal in writing. 23 . CONFIDENTIAL REPORTS THAT the actions taken at the "closed" meeting be '� ratified. i I THE MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee March 23, 1998 Minutes of a regular meeting of the General Purpose and Administration Committee held on Monday, March 23, 1998 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor D.Hamre Councillor J.Mutton Councillor M.Novak Councillor J.Rowe Councillor J. Schell Councillor C.Trim f Councillor T.Young 1 Also Present: Chief Administrative Officer,W.Stockwell Director of Community Services,J.Caruama(until 2:45 p.m.) Fire Chief,M.Creighton(until 2:45 p.m.) Treasurer,M.Marano Director of Public Works, S.Vokes(until 2:45 p.m.) Director of Planning and Development,F.Wu(until 2:45 p.m.) Deputy Clerk,M.Knight Mayor Hamre chaired this portion of the meeting. DISCLOSURE OF PECUNIARY INTEREST Councillor Novak disclosed a pecuniary interest in Report PD-38-98. Councillor Rowe disclosed a pecuniary interest in Report PD-34-98. MINUTES Resolution#GPA-159-98 Moved by Councillor Mutton,seconded by Councillor Trim THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on March 2, 1998,be approved. i "CARRIED" PRESENTATIONS (a) Norman DeFraeye,Bird and Hale Limited,2 Carlton Street,Suite 1002, Toronto,M513 IJ3 and Carolyn Woodland,Hough Woodland Naylor Dance Environmental Planning Consultants,916 The East Mall,Suite B, Etobicoke,M913 6Ki—displayed an aerial photo of the Wilmot Creek Valley and surrounding area along the Lakeshore, He noted that it will be important to focus on the wetlands/marsh as it relates to other coastal features along the lakefront area. He advised that his recommendations include that the entire watershed be managed for its lifetime. G.P.&A.Minutes -2- March 23, 1998 PRESENTATIONS CONT'D Carolyn Woodland gave a slide presentation which reflected the erosion of the streams and damage caused from the impact of pesticides/herbicides, recreational users and pets. She recommended the following corrective measures: - protection of the wetlands; - the establishment of buffers at the top of the valley; - the establishment of meadow habitats; - stabilization of the creek banks;and - responsible management of reforestation and fish habitats. (b) Anna Luckai,Educational Consultant,Visual Arts Centre,P.O. Box 52, Bowmanville,WC 3K8—reiterated the Visual Arts Centre's request to display the"fish project"in the atrium area at the Courtice Community Complex. She displayed a sample of a fish which will be exhibited stating that this project originated at Monseignor Leo Cleary School in Courtice and is viewed by the students as their way of contributing to their community. i She noted that funding has been secured through the Lions Clubs of Bowmanville and Courtice jointly and that the display would last until September 1998, I DELEGATIONS (a) Patsy Scott,514 Mill Street South,Newcastle,L1B 1C2—presented a copy of her presentation dated March 23, 1998,and copies of articles which appeared in various major publications and newspapers. She requested that Committee adopt Option 2 of Report CD-17-98 which states:"That the Municipality of Clarington advise the Province of Ontario that it does NOT want a Charity Gaming Club to locate within the boundaries of the Municipality of Clarington". She described various negative social impacts which could result from the installation of a Charity Gaming Club in the Municipality of Clarington. She noted that: - in October 1997,342 signatures were obtained in an attempt to have Kaitlin's request for a hotel reduced from 250 rooms; - the installation of a Charitable Gaming Club would compromise local charities; - if the creation of these gaming clubs creates more jobs,are these the type i of jobs the Municipality of Clarington really wants or does Clarington want to be more selective in its process;and - she fears the negative impacts that these clubs will have on the Municipality of Clarington . She concluded by stating that 20 municipalities held referendums and 19 said "no"including London,Oakville,Toronto,Etobicoke,North York, Richmond Hill,Scarborough,Pickering,Oshawa and Peterborough. i G.P.&A.Minutes -3- March 23, 1998 DELEGATIONS CONT'D (b) Pastor Ronn Young,Fellowship Baptist Church,396 Mill Street North, Newcastle,UB 1J3—circulated a copy of his presentation wherein he states that:"Studies clearly show that legalized gambling and that which is particularly housed in casinos,parallel permissive random violent and sexual behavior,pornography;drugs,rampant indebtedness,abandonment,the neglect of children and crushing loneliness". He further noted that: ... "casinos exploit the poor and the struggling middle class,the undisciplined because it increases their debt,it demeans work,it robs families of their resources and stability. It breaks up marriages. It has led to suicides and it produces crime". (c) Jack Eilbeck,Linda McGregor/Erskine Duncan on behalf of Bondhead Community Association,626 Mill Street South,Newcastle,LIB 1B1 — expressed concurrence with the comments made by the previous speakers and requested Committee to approve Option 2 described in Report CD-17-98. Noel Gordon,607 Mill Street,Newcastle,L1B IC1 -appeared on behalf of Linda McGregor and Erskine Duncan and agreed with the previous speakers who opposed the establishment of a Charitable Gaming Casino in the Municipality of Clarington. He advised that"gaming" is a pretty word for "gambling"and that only 3 of 30 communities gave approval to the establishment of a Charitable Gaming Casino in their Municipality. Resolution#GPA-160-98 i Moved by Councillor Schell,seconded by Councillor Rowe THAT the Committee recess for 15 minutes. "CARRIED" The meeting reconvened at 11:10 a.m. (d) John Campbell,250 Baldwin Street,Newcastle,LIB ICI—stated that he finds it very interesting that when Mike Harris was Leader of the Opposition, he was opposed to gambling because it leads to ci-ime and prostitution. Under Mike Harris' leadership,casinos are being offered as part of charitable gaming. He verbalized the negative effects that gambling and video lottery terminals will have on society,concurred Nvith the previous speakers and requested that the installation of a Charitable Gaming Casino not be allowed in the Municipality of Clarington. (e) Bill Callaghan,27 Flaxman Avenue,Bowmanville, LIC 4S5—referred to his correspondence dated March 10, 1998,wherein he advised that he strongly objects being charged 2%of land costs($5,535.94)for park development on the basis that this is not a subdivision or industrial development. I G.P.&A. Minutes -4- March 23, 1998 DELEGATIONS CONT'D (f) Kevin Anyan,36 King Street East,Bowmanville, L1C 1N2—Historical Walking Tour—advised that the Historical Walking Tour is a joint effort of the local businesses,the Business Improvement Area and the Municipality of Clarington and was created to generate more interest in the commercial area and to support the mandate of the businesses involved. The tour would take place from May 1 to Applefest weekend which is the weekend after Thanksgiving. He advised that LACAC has also been actively involved. Signs of designated historical businesses will be suspended at a height of 10 ft.on the lampposts. Historical buildings will bear plaques. Municipal staff will install the signs and the BIA will be responsible for their maintenance. He requested that the Committee approve this endeavour and pass the appropriate amending by-laws. Councillor Novak disclosed a pecuniary interest,with respect to the next delegation, the general nature of which is that she resides in the near vicinity. Councillor Novak refrained from discussion and voting on the matter. (g) Joe Dom itrovic,3872 Courtice Road,Courtice,L1E 2L5—stated that, in his opinion,more conditions have been placed on his temporary rezoning than if he had requested a permanent rezoning. i PUBLIC MEETINGS Pursuant to the Planning Act,the Council of the Municipality of Clarington, through its General Purpose and Administration Committee, is holding a Public Meeting for the following application: (a) Proposed Zoning By-law Amendment—Part Lots 29 and 30,Concession 2, in the former Township of Darlington—Randy Henry The Deputy Clerk advised that public notices were sent by first class mail on or before February 23, 1998,to all property owners within 120 metres of the subject properties in accordance with the latest municipal assessment record. In addition, notices were also posted on the site prior to February 23, 1998. This notice procedure is in compliance with the Ontario Regulation made under the Planning Act. The Chairman announced that the Director of Planning and Development would describe the purpose and effect of the proposed amendments,then the objectors would be heard,followed by the supporters and the applicant. (a) Report PD-33-98—Randy Henry—the purpose of' the application is to permit the continued use of a Flea Market and Auction Room on a temporary basis for a period of up to three(3)years. No one spoke in opposition to or in support of this application. Randy Henry,2 Rothean Drive,Whitby,LIP 1L5 -advised that this proposed temporary use application is the third consecutive temporary use application because the permanent rezoning costs pertaining to sewage and water are too financially prohibitive. He%opes to resolve this issue within the next three years. i i G.P.&A.Minutes -5- March 23, 1998 PLANNING AND DEVELOPMENT DEPARTMENT Temporary Resolution#GPA-161-98 Use By-law 1070702 Ont. Ltd. Moved by Councillor Mutton,seconded by Councillor Rowe D14.DEV.98.009 THAT Report PD-33-98 be received; THAT the application to amend Comprehensive Zoning By-law 84-63,as amended, of the former Town of Newcastle,submitted by Randy Henry on behalf of 1070702 Ontario Ltd.be referred back to staff for further processing and the preparation of a subsequent report following the receipt of the outstanding agency comments;and THAT all interested parties listed in Report PD-33-98 and any delegation be advised of Council's decision. "CARRIED" i Councillor Rowe disclosed a pecuniary interest with respect to Report PD-34-98, the general nature of which is that her husband is a business partner of the applicant. Councillor Rowe refrained from discussion and voting on the matter. Clinic Buildings Resolution#GPA-162-98 (1979)Ltd. D 14.DEV97.097 Moved by Councillor Mutton,seconded by Councillor Trim THAT Report PD-34-98 be received; THAT the application to amend the former Town of Newcastle Comprehensive Zoning By-law 84-63,as amended,submitted by Barry-Bryan Associates Limited on behalf of Clinic Buildings(1979)Limited be approved; THAT the amending By-law attached to Report PD-34-98 be forwarded to Council for approval; THAT the Holding"H"Symbol not be removed until such time as the applicant has submitted an application for site plan approval and entered into a site plan agreement with the Municipality; i THAT a copy of Report PD-34-98 and the amending by-law be forwarded to the Durham Region Planning Department;and THAT the interested parties listed in Report PD-34-98 and any delegation be advised of Council's decision. "CARRIED" Planning Resolution#GPA-163-98 Publications& Mapping Moved by Councillor Schell,seconded by Councillor Trim THAT Report PD-35-98 be received for information;and i G.P.&A. Minutes -6- March 23, 1998 PLANNING DEPARTMENT CONT'D THAT a copy of Report PD-35-98 be forwarded to the Region of Durham Planning Department. "CARRIED" Wilmot Creek Resolution#GPA-164-98 Nature Reserve Environmental Moved by Councillor Schell,seconded by Mayor Harare Management Plan THAT Report PD-36-98 be received; THAT the Environmental Management Plan for the Wilmot Creek Nature Reserve be approved; THAT Council endorse the name Samuel Wilmot Nature Area; THAT the Ministry of Natural Resources and the Ganaraska Region Conservation Authority be requested to endorse the Environmental Management Plan; THAT Staff be authorized to enter into discussions with the Ministry of Natural Resources to prepare a Joint Management Agreement and report back to Council; THAT Staff be authorized to hold a Public Information Meeting to introduce the Samuel Wilmot Nature Area and the Environmental Management Plan to the community; THAT the following actions be undertaken to secure the remaining lands for the Nature Area: i. THAT the by-law attached to Report PD-36-98 be approved to authorize the Mayor and Clerk to execute a Municipal Park License with Ontario Hydro for the Transmission Corridor on the east side of Wilmot Creek for a period of twenty (20)years; ii. THAT the Kaitlin Group be advised that as a condition of any further approvals or revisions to existing approved applications for Official Plan amendments, rezoning or plan of subdivision,Council will require the immediate dedication of the marsh and the 120 metre buffer area around the marsh,and the shoreline area as identified on Attachment#2 to Report PD-36-98; iii. THAT staff be authorized to investigate the means of acquiring the tableland portion of the remaining Kaitlin lands,west of the Toronto Street road allowance, as identified on Attachment#2 to Report PD-36-98 prior to consideration of any further approvals for applications related to the Port of Newcastle development; and iv. THAT staff report back on the use of the Toronto Street road allowance as part of the Nature Area. t ' G.P.&A.Minutes -7- March 23, 1998 PLANNING DEPARTMENT CONT'D THAT the by-law attached to Report PD-36-98 be approved to authorize the Treasurer to establish a Reserve Account for the Samuel Wilmot Nature Area for donations and grants to implement the Environmental Management Plan;and THAT the members of the Community Advisory Committee be thanked for their participation and input into the Environmental Management Plan. "CARRIED" Resolution#GPA-165-98 Moved by Mayor Hamre,seconded by Councillor Schell THAT the order of the agenda be altered to allow for consideration of Report PD-38-98 at the end of the Planning section of the agenda. "CARRIED" Committee of Resolution#GPA-166-98 Adjustment March 5, 1998 Moved by Councillor Mutton,seconded by Councillor Trim THAT Report PD-39-98 be received; THAT Council concur with the decisions of the Committee of Adjustment made on March 5, 1998, for Applications A98/001,A98/007 to A98/009,inclusive;and THAT staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment for Applications A98/001,A98/007, i A98/008 and A98/009 in the event of an appeal. "CARRIED" Councillor Novak disclosed a pecuniary interest,the general nature of which is that she resides in the near vicinity and refrained from discussion and volinb on the matter. Mayor Hamre chaired this portion of the meeting. Municipality Resolution#GPA-167-98 Of Clarington 3872 Courtice Rd Moved by Councillor Mutton,seconded by Councillor Trim THAT Report PD-38-98 be received; THAT Council approve the rezoning for a temporary use by-law without conditions;and THAT all interested parties listed in Report PD-38-98 and any delegation be advised of Council's decision. t "MOTION LOST" Councillor Trim chaired this portion of the meeting. G.P.&A. Minutes -8- March 23, 1998 CLERK'S DEPARTMENT Charitable Gaming Resolution#GPA-168-98 Moved by Councillor Mutton,seconded by Councillor Young THAT Report CD-17-98 be received; THAT the Municipality of Clarington advise the Province of Ontario that it does NOT want a Charity Gaming Club to locate within the boundaries of the Municipality of Clarington; THAT the Municipality of Clarington advise the Province of Ontario that it does NOT want the installation of Video Lottery Terminals anywhere within the boundaries of the Municipality of Clarington;and THAT interested parties listed in Report CD-17-98 and any delegations be advised of Council's decision. i "CARRIED" Resolution#GPA-169-98 Moved by Councillor Mutton,seconded by Councillor Young THAT the Committee recess for lunch until 1:45 p.m. t "CARRIED" i The meeting reconvened at 1:45 p.m. Councillor Trim chaired this portion of the meeting. Council Meeting Resolution#GPA-170-98 April 14, 1998 Moved by Councillor Schell,seconded by Councillor Novak I THAT Report CD-18-98 be received for information. "CARRIED" I Animal Control Resolution#GPA-171-98 Monthly Report February, 1998 Moved by Councillor Novak, seconded by Councillor Mutton THAT Report CD-19-98 be received for information;and G.P.&A.Minutes -9- March 23, 1998 CLERK'S DEPARTMENT CONT'D THAT a copy of Report CD-19-98 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. "CARRIED" Parking Enforcement Resolution#GPA-172-98 February, 1998 Moved by Councillor Mutton,seconded by Councillor Rowe i THAT Report CD-20-98 be received for information;and THAT a copy of Report CD-20-98 be forwarded to the Bowmanville Business Centre for their information. i "CARRIED" t f LACAC Resolution#GPA-173-98 Membership Moved by Councillor Novak,seconded by Councillor Mutton THAT Report CD-22-98 be tabled until such time as the Local Architectural Conservation Advisory Committee has had the opportunity to put a motion forward which would allow the LACAC Committee to have a total of 12 members plus 1 Council representative and this motion has been carried by a majority. "CARRIED" Councillor Mutton chaired this portion of the meeting. TREASURY DEPARTMENT I i Incorporation of Resolution#GPA-174-98 Recreation Affiliate Groups Moved by Councillor Novak,seconded by Councillor Rowe THAT Report TR-15-98 be received; THAT,in order to execute lease agreements, Brownsdale Community Centre Board,Haydon Hall Board, Hampton Hall Board,Memorial Park Association, Baseline Community Centre Board,Orono Town Hall Board,and Newtonville Town Hall Board be incorporated,as non-profit corporations; i THAT,the incorporation cost and lease agreement cost of approximately$900.00 (plus GST)per group be funded by the Municipality from the Working Funds Reserve Account#2900-1-X; THAT the Municipality co-ordinate with a local Bookkeeper to assist with the GST and reporting requirements for the first two years with the fees to be charged to the Working Funds Reserve Account#2900-1-X; THAT the legal services of the Municipality's Isolicitor be obtained to effect the incorporations unless otherwise specifically requested by the group;and G.P.&A. Minutes - 10- March 23, 1998 TREASURY DEPARTMENT CONT'D THAT the applicable groups be notified of Council's decision. "CARRIED" ADP Canada's Resolution#GPA-175-98 Autopay Service Moved by Councillor Schell,seconded by Councillor Trim THAT Report TR-17-98 be received for information;and THAT approval be given for staff to commit to 36 months with ADP Canada's AutoPay service. "CARRIED" Confidential Resolution#GPA-176-98 Report TR-18-98 Moved by Councillor Rowe,seconded by Mayor Hamre THAT Confidential Report TR-18-98 pertaining to a property matter be referred to the end of the agenda to be considered at a"closed"meeting. "CARRIED" Purchase of Resolution#GPA-177-98 Parking Equipment Moved by Mayor Harare,seconded by Councillor Rowe THAT Report TR-19-98 be received; i THAT staff be authorized to issue a Purchase Order to J.J. MacKay Canada Limited in the amount of$26,502.33 (including taxes)for the purchase of fifty(50) electronic parking meter mechanisms,and eighteen(18)single vault meters,as required by the Municipality of Clarington; I THAT Purchasing By-law#94-129, Paragraph 5.06 be waived for this transaction; and THAT the required funds be drawn from the Parking Reserve Fund Account#11 10- 00162-0000. "CARRIED" Confidential Resolution#GPA-178-98 Report TR-20-98 Moved by Councillor Novak,seconded by Councillor Trim THAT Confidential Report TR-20-98 pertaining to a property matter be referred to the end of the agenda to be considered at a"closed"meeting. "CARRIED" G.P.&A.Minutes - I 1 - March 23, 1998 I i TREASURY DEPARTMENT CONT'D Public Sector Resolution#GPA-179-98 Salary Disclosure Act Moved by Mayor Hamre,seconded by Councillor Trim THAT Report TR-21-98 be received for information. "CARRIED" Councillor Schell chaired this portion of the meeting. FIRE DEPARTMENT Monthly Fire Resolution#GPA-180-98 Report February, 1998 Moved by Councillor Novak,seconded by Councillor Rowe i THAT Report FD-5-98 be received for information. i "CARRIED" Councillor Rowe chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT Community Group Resolution#GPA-181-98 Rental Rates Moved by Councillor Mutton,seconded by Councillor Trim i THAT Report CS-04-98 be received; I THAT the Big Brothers of Clarington's request for the club/school board's rate for an hourly pool rental be denied;and I THAT the Big Brothers of Clarington be advised of Council's decision. "CARRIED" i Visual Arts Resolution#GPA-182-98 Centre—Art Display Moved by Councillor Novak,seconded by Councillor Schell I THAT Report CS-05-98 be received; THAT the Visual Arts Centre be permitted to display the"Fish Project"at the atrium area at the Courtice Community Complex;and THAT the Visual Arts Centre,Lion's Club of BOwmanville and the Lion's Club of Courtice be advised of action taken. "CARRIED" t Councillor Young chaired this portion of the meeting. i G.P.&A. Minutes - 12- March 23, 1998 PUBLIC WORKS DEPARTMENT Building Permit Resolution#GPA-183-98 Report for February, 1998 Moved by Councillor Mutton,seconded by Councillor Novak THAT Report WD-19-98 be received for information. i i "CARRIED" Waste Resolution#GPA-184-98 Management i Services Moved by Mayor Harare,seconded by Councillor Rowe THAT Report WD-20-98 be received; THAT Council endorse the"wet/dry"waste management concept; THAT Council authorize the Chief Administrative Officer and appropriate staff to investigate the opportunities open for Clarington to enter into a wet/dry waste management program; THAT the Chief Administrative Officer be requested to arrange a tour of the wet/dry facility for Members of Council;and i THAT paragraph 2 of Report WD-20-98 be tabled until such time as a report on wet/dry management systems has been presented to Council. "CARRIED" Principles of Resolution#GPA-185-98 Understanding i Report PD-114-96 Moved by Mayor Hamre,seconded by Councillor Novak i THAT Report'AID-21-98 be received; i THAT Council approve an amendment to the Principles of Understanding executed by the Municipality following Council's approval of Report PD-1 14-96,to give effect to paragraphs 3.2 and 3.3 of Report WD-21-98,conditional on the other parties to the Principles of Understanding concurring; THAT a by-law be passed to authorize the Mayor and Clerk on behalf of the Municipality to execute the amendment to the Principles of Understanding referred to in Recommendation 2;and THAT a copy of Report WD-21-98 be sent to Robinson Ridge Development Inc., 289143 Ontario Limited and 765400 Ontario Limited, FORTHWITH. "CARRIED" i G.P.&A.Minutes - 13- March 23, 1998 PUBLIC WORKS DEPARTMENT CONT'D Right of Way Resolution#GPA-186-98 Control,High Street/Meadowview Moved by Councillor Novak,seconded by Councillor Schell Blvd THAT Report WD-22-98 be received; THAT High Street be designated as the"through"street at the intersection of High Street and Meadowview Boulevard and that the temporary all-way stop condition j be removed;and THAT the By-law attached to Report WD-22-98 be passed by Council. "CARRIED" Boundary Road Resolution#GPA-187-98 Agreement Resurfacing East Moved by Councillor Mutton,seconded by Councillor Trim Townline Rd THAT Report WD-23-98 be received;and THAT Council give pre-budget approval to the expenditure of 58,200 for the Municipality of Clarington's portion to resurface East Townline Road,north of the 5a'Concession,to the dead end. "CARRIED" Mayor Hamre chaired this portion of the meeting. ADMINISTRATION Clarington's Resolution#GPA-188-98 25`h Anniversary Moved by Councillor Schell,seconded by Councillor Trim THAT Report ADMIN-07-98 be received; THAT Council endorse and approve the establishment of a"Clarington 25" Community Committee with a composition of members that is reflective of the Clarington community; THAT the Marketing,Tourism&Economic Development Office be endorsed as the Municipality's liaison to the Community Committee;and THAT the"Clarington 25"Committee be responsible to present a draft outline of the program of events(including specific dates,events and financial requirements as outlined in Report ADMIN-07-98). "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) t G.P.&A.Minutes - 14- March 23, 1998 ADMINISTRATION CONT'D Resolution#GPA-189-98 Moved by Councillor Young,seconded by Councillor Mutton THAT the foregoing resolution#GPA-188-98 be amended by adding the following wording thereto: i "THAT the Marketing and Tourism Officer be requested to correspond and liaise with the Durham `99 Committee to avoid duplication". "CARRIED" The foregoing resolution#GPA-188-98 was then put to a vote and CARRIED AS AMENDED. UNFINISHED BUSINESS Addendum to Confidential Resolution#GPA-190-98 Report TR-11-98 Moved by Councillor Rowe,seconded by Councillor Schell THAT the Addendum to Confidential Report TR-11-98 pertaining to a personnel matter be referred to the end of the agenda to be congidered at a"closed"meeting. "CARRIED" Delegation Resolution#GPA-191-98 Opposing Land Costs Moved by Councillor Young,seconded by Councillor Trim THAT the delegation of Bill Callaghan be received for information. "CARRIED" Delegation Resolution#GPA-192-98 Historical Walking Tour Moved by Councillor Rowe,seconded by Councillor Schell i THAT the delegation of Kevin Anyan pertaining to the Historical Walking Tour be acknowledged; ` THAT the request be approved in principle with appreciation;and THAT Kevin Anyan be requested to provide his proposal in writing. "CARRIED" i G.P.&A.Minutes - 15 - March 23, 1998 UNFINISHED BUSINESS CONT'D Confidential Resolution#GPA-193-98 Reports Moved by Councillor Schell,seconded by Councillor Young THAT the meeting be"closed"for consideration of Confidential Reports TR-18-98, TR-20-98 and Addendum to Report TR-11-98. "CARRIED" I Resolution#GPA-194-98 Moved by Councillor Schell,seconded by Councillor Novak THAT the actions taken at the"closed"meeting be ratified. "CARRIED" ADJOURNMENT i Resolution#GPA-195-98 Moved by Councillor Young,seconded by Councillor Schell i THAT the meeting adjourn at 3:12 p.m. "CARRIED" I I MAYOR i DEPUTY CLERK t REPORT #3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON XU(DEXa(Qi8(6(4[9(�(70lDlN JpX7(H(�Zl&D�JM(0(tRNi+�%70)[KiXX i REPORT i Meeting: COUNCIL File # Date: March 30, 1998 Res. # ' By-Law # Report#: ADMIN-8-98 File#: Subject: A PROPOSED GREATER TORONTO SERVICES BOARD ACT Recommendations: I I It is respectfully recommended that COUNCIL adopt the following: RECOMMENDATIONS: 1. THAT Report ADMIN. 8 - 98 be received for information and discussion; i i 2. THAT Council advise Mr. Alan Tonks, GTSB Review Moderator, that the proposed legislation to establish a Greater Toronto Services Board is not in the best interest of the ratepayers of the Municipality of Clarington, for reasons outlined in this repc--t; 3 . THAT the Province be requested NOT to pass such open ended legislation that would grant autonomy to a Board that has such- wide jurisdiction without an opportunity for full public inp; -. 4. THAT the Province publish, for public input, proposed regulaz_ons and standards within which the GTSB would operate before pas=_ng any legislation of this magnitude; S. THAT Council again advise the Province, through the Review Moderator, of the Municipality of Clarington's endorsement of zhe Rural Mayors' recommendation requesting a three year grace period from the time the legislation is passed to opt out of the GT_. and the Greater Toronto Services Board; 6. THAT Council direct the Chief Administrative Officer, and the appropriate Staff, to commence the drafting of Terms of Reference for the number of studies needed to be carried- 'out to assist Council in deciding how Clarington would function as a municipality should it decide to request permission from the Minister of Municipal Affairs and Housing to leave the GTA a:-4 the GTSB as articulated in Report- ADMIN. 41-97; and 7. THAT a copy of Report ADMIN. 8 - 98 be forwarded to the Miniszer of Municipal Affairs and Housing, the Honourable Alan Leach, she GTSB Review Moderator, Mr. Alan Tonks, all M.P.P. 's in the G'='=_, the Townships of Scugog, Uxbridge and Brock, the Kawartha Pin= Ridge District School Board, the. Peterborough Victoria Northumberland and Clarington Catholic District School Board, and the Clarington Board of Trade. i ADMIN. 8 - 98 2 BACKGROUND: 1.0 THE OFFICE OF THE GREATER TORONTO AREA 1.1 In 1988 the Government of Ontario established the Office of the Greater Toronto Area in order to promote inter-regional cooperation on issues such as macro-level planning and infrastructure coordination. 1.2 The Office established the Greater Toronto Coordinating Committee (GTCC) , comprising of chief executive officers from the thirty-five municipalities in the Greater Toronto Area, and chaired by the province. 2.0 VISION 2021 2.1 The Greater Toronto Coordinating Committee provided a forum for discussion and cooperation on key inter-regional issues, and oversaw the development of Vision 2021, a paper which identified a vision for the GTA to the year 2021. 2.2 The paper also addressed important issues such as population and employment projections, urban form and quality of life, from a GTA-wide perspective. Vision 2021 has since been incorporated in the Official Plans of the five regions. 3 .0 THE GOLDEN REPORT: THE GREATER TORONTO AREA TASK FORCE 3 .1 In April of 1995 the Government of Ontario established the Greater Toronto Area Task Force, under the chairmanship of Dr. Anne Golden, with a mandate to develop an action plan to renew urban government in the Greater Toronto Area. , 3 .2 In January of 1996, the Report of the Greater Toronto Area Task Force (which was to be known as the Golden Report) , was issued. A copy of this report is available in the office of the Chief Administrative Officer for perusal. 3.3 The report produced a total of fifty-one recommendations, with the major recommendations relating to the restructuring of governance in the GTA by dissolving the five regional governments in favour of a Greater Toronto Council (GTC) , and by creating fewer, but more powerful, local municipalities. 3 .4 The report recommended a division of responsibilities between the GTC and the local municipalities. The GTC would have responsibility for services that were key to maintaining the GTA`s competitiveness, require planning and co-ordination on a region-wide basis, or could not be provided by local municipalities. 3.5 The GTC responsibilities would include regional planning, environmental quality, economic development, regional assets (eg. Metro Zoo) , service districts such as police, transit, .water and sewer, waste, expressways and traffic computer, and the licensing of taxis, limousines, and tow trucks. 3.6 The local municipal responsibilities would cover most roads, fire and ambulance, parks and recreation, libraries, community services, public health, local public transit, business retention, school boards, municipal electric facilities, licensing and inspections, development approvals, and environmental services. 3.7 In additional to the above, the report touched on the issue of municipal boundary adjustment, suggesting that this issue be dealt with by the i ADMIN. 8 - 98 3 Greater Toronto Implementation Commission. Although there were no specific recommendations dealing with the Clarington municipal boundary, the report did suggest that consideration could be given to the easterly portion of the municipality (former Clarke Twp. and Newcastle Village) , becoming part of Northumberland County. 3 .8 As it was felt by Staff that the report's projected costs impact on the Municipality of Clarington was somewhat suspect, it was recommended that the municipal auditors, Deloitte and Touche, be contracted to review the financial impact of the Golden Report and advise Council of their findings. 3.9 The Review of the GTA Task Force Report by Deloitte and Touche was received by Council on March 11, 1996 (a copy of the Deloitte and Touche document is available in the Chief Administrative Officer's office for perusal) , and was sent on to the Province as Clarington`s response to the Golden Report. The Deloitte and Touche document could not support the costs impacts suggested by the GTA Task Force Report. 4.0 IMPLICATIONS OF CLARINGTON WITHDRAWING FROM THE GTA 4.1 On January 22, 1996, upon receipt of the Golden Report, the Council of the Municipality of Clarington passed Resolution #GPA-43-96, which read as follows; "That the Chief Administrative Officer review and report on the financial implications of the Municipality of Clarington withdrawing from the Greater Toronto Area in light of the recommendations contained in the GTA Task Force Report, FORTHWITH. " _ 5.0 THE FOUR MAYORS REPORT: MOVING FORWARD TOGETHER 5.1 Most municipalities within the Greater Toronto Area presented response papers to the Golden Report, giving their views on the numerous recommendations made by the Golden committee. At the same time, the committee known as the Mayors and Chairs, made up of the mayors and the chairmen of the regions within the GTA, continued to meet on an ongoing bases, attempting to find some common ground in responding to the Golden Report. 5.2 However, once the Golden Report became public, four mayors from the GTA, representing Toronto, North York, Mississauga, and Oshawa, produced their own response paper to Golden, naming it, "Moving Forward Together" . (A copy of this report is available in the Chief Administrative Officer's office for perusal) . 5.3 In that report, the four mayors made a number of recommendations to the Minister of Municipal Affairs, as follows: 5.4 " - Strong cities and a strong Province, with clear lines of responsibility and authority; and the elimination of the regional level of government across the GTA; - A redefined GTA that distinguishes between urban and rural areas of the economic region; An Intermunicipal Services Board, operating as a management board, with no taxing authority and no directly elected members, to act as the coordinating mechanism for a limited number of cross-boundary services which would not rely on the pooling of assessment to finance them, but rather would be bought on a consumption basis; - A system of Local Option Assessment, which does not force municipalities to choose market value assessment where it would be i i ADMIN. 8 - 98 4 disadvantageous for their taxpayers, but that would ensure that tax rates can be compared among municipalities; - A realignment of provincial grants and services that would see the Province paying 100% of welfare costs; and a rationalization of services between the Province and municipalities; I - A mechanism to level the playing field between the 11416" and 11905" municipalities through changes to the education grant formula; - Coordination of transit services across the GTA to achieve "seamless" service, fare integration, cross-boundary service, and coordination for transit capital planning; but still allowing service to be delivered locally, through intermunicipal partnerships or existing service providers, such as the TTC; - Police services to be more accountable to local councils and the establishment of true community-based policing with a phase-in over several years; - Fire services to be delivered locally, combined with emergency ambulance service to improve overall response time and achieve administrative and operational efficiencies; - A reduction of the number of special purpose bodies by amalgamation with local municipal operations wherever possible. " 6.0 THE CROMBIE REPORT: WHO DOES WHAT { 6.1 In May of 1996, the Minister of Municipal Affairs and Housing appointed David Crombie to head up a panel to recommend a "complete overhaul of who does what in the delivery and funding of many government services. " 6.2 The goal of the review was to ensure the very best service delivery by reducing waste, duplication and the over-all cost of government at the provincial and local government levels. 6.3 Although the review was province wide, the panel put forth some strong ` recommendation specific to the Greater Toronto Area, following up on the findings of the Golden Report. 7.0 GTA IMPERATIVES 7.1 The Crombie panel, in presenting its final paper, established the following GTA Imperatives; * the GTA is a single economic unit, fully integrated in terms of employment opportunities, commuting patterns, transportation networks and infrastructure. * transit, economic development, regional planning, and environmental services not only cross the current GTA but go beyond. These must be addressed by some form of coordinating body. * three levels of local government is not acceptable; if a GTA coordinating body is established, then there must be some consolidation of upper and lower tier municipalities in the four regions of Metro; and some consolidation of the number of municipalities across the GTA. * by consolidating municipalities within the GTA, it is possible to ADMIN. 8 - 98 5 create municipal configurations based on the ability to afford and the ability to deliver more services locally. 8.0 GTA GOVERNANCE VISION 8.1 The Crombie panel also produced the following "governance vision" ; * The establishment of a Greater Toronto Area coordinating body to I provide: * coordination of strategic area-wide services such as public transit and environmental services; * leadership on economic development strategies and sustainable regional planning; and * coordination of linked services such as police and emergency services. 8.2 "A smaller number of large cities, with a strong urban core City of. Toronto that will be able to deliver local services effectively, and provide avenues for democratic citizen participation and accountability. " 8.3 "The Panel believes that what is needed today is a mechanism to knit municipalities in the regions to the Toronto core in much the same way that the 1953 governance arrangements did with downtown Toronto and Metro suburbs. " 9.0 CROMBIE RECOMMENDATIONS . 9.1 The Crombie Panel produced the following recommendations: 9.2 "The Panel recommends that the Province implement a GTA governance structure based on three fundamental and interrelated imperatives: * creation of a Greater Toronto Services Board (GTSB) eliminating the five upper municipalities; * consolidations of member municipalities into strong cities; * consolidations in Metro that create a strong urban core for the GTA. The Panel agreed that a Greater Toronto Services Board is of overwhelming importance. The Panel was unanimous in endorsing the importance of a strong urban core, with views on strengthening the core ranging from one city to four. All were agreed that consolidations. should significantly enhance the political strength of the core city within the Greater Toronto Area. " 9.3 "The Panel recommends the Greater Toronto Services Board should have the following characteristics: * represent a geographic area for the planned provision of services for the next 25 years * representation from municipalities based on population * no direct taxing authority. Member municipalities and their residents pay on the basis of user charges, assessment or population. For different functions, different revenue sources will be utilized * an important function of the GTSB would be to act as a forum for i I I ADMIN. 8 - 98 6 discussion, coordination and innovation The GTSB should focus on ensuring the coordination of: * regional roads and expressways * waste management * sewer and water - distribution and treatment * public transit integration and coordination * police board coordination * regional and infrastructure planning * social planning and coordination * watershed management It is the Panel's view that the GTSB should have a limited central administration. Most functions would be provided by member municipalities or private and partnership arrangements. The GTSB external boundaries would be porous, allowing participation by contiguous neighbouring municipalities through purchase of services, infrastructure planning, economic promotion, and other activities as appropriate. I In order to contain urban sprawl and provide for efficient use of infrastructure, an urban zone should be identified within the GTA within which all development will be concentrated for the next 25 years. Areas beyond the urban zone would not be extended services or have large development proposals approved, but would be represented on the Services Board. " 9.4 "The Panel recommends that the Province mandate the following implementation strategy: • to establish the GTSB as a first priority; I • to develop proposals for municipal consolidations, with a report by April 1997; and to implement the consolidations effective January 1, 1998. * determine GTSB membership based on the population of the newly consolidated cities, by April 1997. " i 10.0 DEVELOPING THE FRAMEWORK FOR A GREATER TORONTO SERVICES BOARD 10.1 On December 17, 1996, the Minister of Municipal Affairs and Housing appointed Mr. Milt Farrow as his Special Advisor on the government's proposed intention to establish a Greater Toronto Services Board. 10.2 Mr. Farrows mandate was to undertake consultation and advise the Minister on the following matters; The GTSB`s authority, or powers, how it should be governed, what type of services it should concern itself with, and what relationship it should have with municipalities, the public, and the province. 10.3 During the early months of 1997, Mr. Farrow heard a number of representations regarding the proposed GTSB, including written submissions from the Region of Durham and the Municipality of Clarington. 10.4 On April 7, 1997, Council approved ADMIN-12-97, entitled GREATER TORONTO SERVICES BOARD: POSITION PAPER OF THE MUNICIPALITY OF CLARINGTON, (Attach. A) . i i i ADMIN. 8 - 98 7 10.5 This report was in response to a document released by the Ministry of Municipal Affairs entitled "Developing the Framework for a Greater Toronto Services Board: A Discussion Paper", addressing the terms of reference for the appointment of Mr. Milt Farrow by the Ministry, prior to the establishment of a Greater Toronto Services Board. 10.6 The Clarington position paper recommended the following: * any changes to governance and service delivery by municipal government cannot be built on principles of efficiency but must appropriately balance the principles of equity and accountability. * support of the retention of the Regional level of government as the primary service delivery vehicle for the major infrastructure requirements of the Greater Toronto Area. * the GTSB should generally be limited to roles of strategic planning, ! co-ordination and dispute resolution. * the GTSB cannot, in form or function, be perceived as another level of government. * one of the few areas of direct service delivery appropriate for the GTSB is to assume the downloaded GO Transit system and the municipal role for economic development in the Greater Toronto Marketing Alliance. * there is an important role for the GTSB in planning and coordinating the overall transit services in the GTA with the goal of developing an integrated "seamless" transit system; four regional transit systems and the TTC should replace, the many local transit systems which currently exist. * there is no role for the GTSB in the management or delivery of services such as arterial roads, water and sewer systems, and waste management. * membership on the GTSB should be based on equal representation from each Region and Metro Toronto Area. Representatives should include the Regional Chairs and representatives of the local level of government in each Region and the Metro Toronto Area. Representation should be chosen by indirect election from existing municipal councils. * the GTSB should have no authority to tax directly. Administrative costs should be shared on the same basis as membership from each region. Capital and operating cost sharing for GO Transit should be determined by the GTSB. * it must be made clear to municipalities that the introduction of the GTSB will not result in forced amalgamation or other jurisdictional changes within the GTA. 11.0 THE FARROW REPORT: GETTING TOGETHER i 11.1 On June 18, 1997, the Office of the Minister of Municipal Affairs and Housing released Mr. Farrows report entitled "GETTING TOGETHER" (a copy of this report is available in the office of the Chief Administrative Officer for perusal) . The press release that accompanied the report stated that comments on the recommendations would be received by the Ministry until July 31, 1997. 11.2 On July 7, 1997, Staff presented Report #ADMIN. 36-97 to Council for consideration (Attach. B) and Council passed the following resolution: i ADMIN. 8 - 98 8 "That Report #ADMIN. 3G-97 be received; That the Minister of Municipal Affairs and Housing be requested to give the Municipality of Clarington and the other fringe municipalities of the GTA, twelve months grace from the time the legislation is passed to establish the GTSB, to opt out of the GTA, if they so choose; That staff be authorized to proceed, under the direction of Resolution #GPA-43-9G, with the assistance of the auditors, as required, to bring forth a report to Council, to examine the options of opting out of the GTA; and THAT a copy of this report be sent to the fringe municipalities of the GTA and the Region of Durham. " 11.3 Generally, the Farrow Report presented a list of "principles" under which a Greater Toronto Services Board should operate, and laid out three potential models for the structure of the committee. The models went from a "single purpose" board dedicated to consensus building, to one that had limited powers, to a board that had total control over services such as infrastructure requirements, sewer and water, waste disposal, etc. All three models gave the proposed board operational control over GO Transit. 11.4 The proposed structure of the Executive Committee that would direct the operations of the proposed Board did not favour the rural municipalities within the GTA. One of the more worrisome proposals in the report was that once a municipality became a member of the Board, there was no mechanism for withdrawal. In fact, the report clearly recommended that, i "The GTSB should be organized in a way which ensures the inclusion and participation of all municipalities in the GTA and, others, as circumstances dictate. THERE SHOULD BE NO PROVISION FOR MUNICIPALITIES TO OPT OUT OF MEMBERSHIP. " 11.5 Another recommendation that caused concern was the legislated ability of the Board to change its mandate without going through the public or legislative process. 12.0 COMMUNICATION WITH THE MINISTER OF MUNICIPAL AFFAIRS AND HOUSING. I 12 .1 Having concern for the structure of the Board and the way the powerful Executive Committee seemed to exclude the rural or "fringe" municipalities of the GTA, the mayors of the rural municipalities within Durham Region, namely Clarington, Scugog, Uxbridge, and Brock, met with the Minister of Municipal Affairs and Housing shortly after the release of the Farrow Report, and voiced their concerns about that portion of the Report. It was explained to the Minister that preliminary studies showed that the "fringe" municipalities may be better served if they were to opt out of the proposed GTAB prior to its establishment. As these studies were not "in depth" studies, it was requested that municipalities be given a window of opportunity to investigate their role in the proposed Board, without being locked in to the organization. It was felt that the Minister understood the request and appreciated the concerns of the deputation. 13 .0 GTSB GTA OPTIONS FOR THE MUNICIPALITY OF CLARINGTON 13 .1 On October 14, 1997, Council had before it ADMIN. 41-97 (Attach. C) , which addressed the pros and cons of remaining within the GTSB or leaving the GTSB, which would mean a separation from the Region of i ADMIN. 8 - 98 9 Durham. 13 .2 Although this report was based on a superficial study of the financial impact of leaving the Region, it did suggest that Clarington would have a number of options, based on "purchase of service" agreements with the surrounding municipalities, including Durham Region. 13 .3 After due consideration of this report, Council was of the opinion that it would be premature to adopt the recommendations within the report if there was still the possibility that the "fringe" municipalities would be given time to study the issue of not being part of the GTSB. 13 .4 Council therefor passed the following motion: "THAT Report ADMIN. 41-97 be received; THAT the Municipality of Clarington endorse the Rural Mayors' recommendation requesting a three year grace period from the time the legislation is passed to opt out of the GTA and the Greater Toronto Services Board (GTSB) ; and THAT a copy of Report ADMIN. 41-97 be forwarded to the Minister of Municipal Affairs and Housing, Al Leach, all M.P.P.s in the 11905" area, the Townships of Scugog, Uxbridge and Brock, the Peterborough County Board of Education and the Northumberland and Clarington Board of Education and the Peterborough Victoria Northumberland Clarington Roman, Catholic Separate School Board. 13.5 Since the passing of the Council resolution covering ADMIN. 41-97, there had been no further communication from the Province until the release of the draft legislation on the Proposed Greater Toronto Services Board Act. 14.0 A PROPOSED GREATER TORONTO SERVICES BOARD ACT THE REPORT 14.1 On March 12, 1998, the Ministry of Municipal Affairs and HOUSING released a report entitled A PROPOSED GREATER TORONTO SERVICES BOARD ACT. The report took the form of draft legislation to create a Greater Toronto Services Board (GTSB) . The intent of the proposed legislation is to create a GTSB to promote better co-ordination and integration of inter-regional services across the Greater Toronto Area. The report stems from the previous position papers on the subject that have been presented by Mr. Milt Farrow, Special Advisor to the Minister of Municipal Affairs and Housing. It would appear that Mr. Farrows job is now complete and the proposed legislation is now in the hands of Mr. Alan Tonks, GTSB Review Moderator, who will be meeting with representatives of the member municipalities within the GTA, and other interested parties, in order that he may coordinate responses to the proposed legislation for presentation to the Minister. 14.2 The proposed legislation suggests that the key roles of the GTSB would be to: * set the policy direction and allocate the costs of GO Transit; * promote coordination decision-making and use of infrastructure provide advice to GTA municipalities on key infrastructure investments; i i ADMIN. 8 - 98 10 • be a discussion forum and liaise with all levels of government; • when requested, act as a facilitator to help resolve inter-municipal issues; • provide a mechanism to coordinate economic development in the GTA; • provide a forum for municipalities to discuss the administration and costs of their social services and social housing programs in the GTA; 14.3 It is suggested that some issues the GTSB might involve itself in during its first term include: * developing criteria for the GTSB`s interests in various GTA inter- regional matters and how its role might be expanded or changed; * preparing an advisory document on an infrastructure coordination strategy, including a growth management/countryside plan; * preparing an advisory document on the integration of inter-regional transit. 14 .4 The Ministry has made a point of stating that the GTSB will NOT be another level of government and does not have direct taxation authority. However, the proposed legislation does give the Board the right to levy costs against the member municipalities, namely the City of Toronto and the Regions. 15.0 REPRESENTATION AND MEMBERSHIP 15.1 The Board would be made up of 28 members appointed by councils of each i region and the City of Toronto from their own council membership and a chair selected by the GTSB who is not a member of any council. The chair would only vote to break a tie. Membership would be based on population with seats allocated as follows: Region of Durham 3 members Region of Halton 2 members Region of Peel 5 members City of Toronto 14 members Region of York 4 members The Region of Hamilton-Wentworth would also have two members who would be entitled to vote and otherwise act as members of the GTSB only when matters related to GO Transit were under consideration. 16.0 STRUCTURE 16.1 It is recommended that the GTSB would be permitted to establish standing committees as required. It would be able to appoint to such committees not only GTSB members, but also members of upper or lower-tier GTA municipal councils. 16.2 A Greater Toronto Transit Authority, reporting to the GTSB, would be established to operate the GO Transit regional transit system. 17.0 FINANCING AND STAFFING 17.1 As previously stated, the operations of the GTSB would be funded by its member municipalities, namely the City of Toronto and the Regions, and borrowing would only be permitted to finance GO Transit operations and ADMIN. 8 - 98 11 capital. The GTSB would be permitted to hire staff as necessary. 18.0 OPERATIONS AND MANAGEMENT OF GO TRANSIT 18.1 The proposed legislation states that GO Transit, currently operated by the Toronto Area Transit Operating Authority, would be transferred to the newly established GT Transit authority. GT Transit would be a corporation without share capital, separate from, but reporting to, the GTSB. Ii 18.2 The GT Transit authority would have its own Board of Directors responsible for day-to-day operations. For the initial term, the current GO Transit directors and chair would be the GT Transit authority's Board. For subsequent terms, each member municipality, namely the City of Toronto and the Regions, including Hamilton-Wentworth, would appoint one member from amongst its GTSB members. The chair of GT Transit would be chosen by the GTSB. 18.3 The GTSB would be responsible for approval of GT Transit's budget, determining a funding allocation formula and system planning. I �I 19.0 STAFF COMMENTS 19.1 Upon reviewing the draft legislation, entitled A Proposed Greater i Toronto Services Board Act, that was released on March 12, 1998, Staff have a number of concerns and comments that are presented in three categories. They areas follows: (A) GENERAL COMMENTS; (B) SPECIFIC COMMENTS; (C) OBSERVATIONS 19.2 (A) GENERAL COMMENTS There are five major general concerns that have been identified in the proposed legislation. Scope, Board Composition, Accountability, Autonomy, and the opportunity for local municipalities to "Opt Out" . i SCOPE i-a The wording of the proposed legislation seems to be deliberately vague and is suggestive of an unlimited scope and mandate. Upon reviewing the recent history of the Greater Toronto Area, both the Golden Report and the Crombie Review recommended the dissolving of Regional Governments within the GTA, replacing them with a strong Greater Toronto Area Board that would be given the mandate to cross regional boundaries to deliver services in the area of policing, transit, water and sewer, waste, expressways, planning, etc. , working with local municipalities on a division of responsibilities. Initially, this approach seemed to be endorsed i by the Ministry. However, after a great amount of political opposition from the 11905" regions that surrounded Metro Toronto, the direction of the Ministry changed with the terms of reference and interim findings of the Farrow Report, which offered three different models for the GTSB. i-b The draft legislation that is now being presented provides authority for the operation of GT Transit only, and leaves all other responsibilities to a coordinating role. However, it is �I I i ADMIN. 8 - 98 12 clear from reading the media reports that surrounds the document that the Provincial Government sees the proposed legislation as the first step in a growing mandate for the GTSB, and any expansion of authority will be driven by the Board rather than the Province. As the voting power of the board is tipped towards the representatives of the new mega-city, the lower tier municipalities are in danger of seeing their mandate reduced in the years to come. i-c The major change of direction can be found in the proposed GTSB being made up of representatives of the regions rather than the local municipalities. Clearly, the proposed legislations consider the "municipalities" as regional and not local. Other than being called upon to serve on committees from time to time, there is no role for the lower tier municipalities in this exercise. ii BOARD COMPOSITION ii-a As previously mentioned, the make-up of the proposed Board is equally split between Toronto and the surrounding regions. The danger in this type of a division in voting power is that it's reasonable to assume that the Toronto representatives will be centrally focused on most matters and the regional representatives will be coming from a number of different directions, thereby having the inner city in a "control" position. Board composition is not restricted after the initial term, and the Board has the ability to change its composition without going through the legislative process or public input. ii-b As the Region of Durham is limited to three seats on the Board, it is a distinct possibility that a lower tier municipality the size of Clarington will not have an elected representative on the Board. This being the case, the taxpayer of Clarington will be faced with taxation without representation when it comes to financial matters of the newly created Board. This, of course, is not an acceptable position for the residents of Clarington. iii ACCOUNTABILITY iii-a The proposed legislation recommends no approval body when it comes to authorizing spending or debt issuance other than the Board itself. There is no requirement to consult, or any provision for municipal stakeholders such as Clarington to have any input or impact except through the Regional representatives to the Board. The report states that all debts will be those of the member municipalities and not the Board of GT Transit. iii-b During the upper and lower tier budget process, there is a requirement to hold all meetings in a public forum. This ensures an opportunity for public input into spending decisions. This does not appear to be part of the GTSB process. iv AUTONOMY iv-a The language in the proposed legislation is far from specific. References are made to "Necessary modifications" to other Acts, without specific references to what those might be. This leaves the impression that this is a Board with ultimate autonomy, power, and authority. v OPTING OUT ADMIN. 8 - 98 13 v-a The Golden Report specifically discussed a restructuring of the boundaries of the Greater Toronto Area. However, when Milt Farrow presented his interim report, entitled Getting Together, one of the recommendations was that once municipalities became part of a GTSB, there would be no "opting out" . v-b This became a concern of the "rural" municipalities within the GTA, and a meeting took place in the Fall of 1997 at which a number of mayors from the "rural" municipalities met with the Minister of Municipal Affairs and Housing, requesting time to study the question of membership in a GTSB. Although the Minister seemed to accept the mayors` position, the proposed legislation is silent on the subject. v-c The press release that was issued by the Province at the time they appointed Mr. Alan Tonks as Review Moderator, stated that, "Tonks will also consult on the need for a review of the external boundaries of the GTA. " This statement gives the impression that a restructuring of the GTA boundaries may very well be a possibility. 19.3 (B) SPECIFIC COMMENTS i WEIGHTED ASSESSMENT Page V of the Explanatory Notes in the report reference regulations that will define such major issues as "weighted assessment" which is to be the basis for apportionment of costs surrounding the levy that will be passed to the Regions and the City of Toronto. However, the Regulation is not yet available and must be made available for review and comment before actual costs can be determined. ii LIABILITIES AND DEBT ii-a Page VIII of the Explanatory Notes in the report state that liabilities and debt incurred by the Board becomes a debt of the member municipalities and not the GT Transit or the GTSB. This leaves little accountability to the GTSB. The taxpayers of Clarington, who probably will not have direct representation on the Board, will be apportioned the cost of such debt through the apportioned Regional Levy. ii-b The proposed legislation also states that the GTSB will be able to impose a levy for both GT Transit capital borrowing and for the operating costs and unfunded liabilities. This may be an indication that the existing unfunded liabilities (of municipalities like Toronto, or the Province) , for such areas as pension commitments, WCB liabilities, and existing debt may be transferred to the member municipalities. Any existing debt and liabilities should be absorbed by the Province before any responsibility is transferred to the GTSB as it will ultimately be apportioned to the member municipalities. iii RAIL TRANSIT SERVICE CHANGE AND POWER OF THE BOARD iii-a. Pages VIII and IX of the Report suggest that the GT Transit will have final decision making powers on transit matters. It states that the Minister of Transportation is to be notified of any changes of service and may only defer the change up to 180 days. i ADMIN. 8 - 98 14 iv COMPOSITION OF THE BOARD iv-a With fifty percent of the voting members of the Board coming from the City of Toronto, there is a concern as to governance. Page three of the Report addresses changes in the composition of the Board once population figures are obtained from the census process. The proposals state that, "the Board shall, after ! receiving a census of population conducted under the authority of the Parliament of Canada, review the composition of the Board. " iv-b It goes on to say that, "If the Board concludes that its composition should be changed to reflect the results of that census, IT MAY, by by-law, change the size of the Board and the number of members appointed by each member municipality, "subject to two rules spelled out in the proposed legislation. iv-c It is safe to assume that with the majority of growth taking place outside of the City of Toronto, it wouldn't be long before the member municipalities outside of the City of Toronto would have the majority of votes on the Board. As any such change must come about from a vote of the Board itself, there could be a problem in bringing about any change of the Board's structure. v AFFECTED MUNICIPALITIES v-a Page seven of the Report spells out certain powers of the Board. Upon reviewing same it becomes difficult to understand if these powers are limited to the member municipalities of the Board, (Regions and Toronto) or lower tier municipalities throughout the GTA. v-b If it assumed that the Board's powers reach down to the lower tier municipalities, there seems to be no vehicle for either input by the affected municipalities or appeal process to the decisions of the Board. I vi COST CONTROLS vi-a The Board prepares and adopts its own annual operating budget. The proposed legislation does not require approval from the Province. This could be a concern, given the potential biased composition of the Board as previously referred to in this Report. The Board must only present an Annual Report for member municipalities and the Minister of Municipal Affairs. Such a report will only confirm expenditures made, but will not indicate a truly accountable process. vi-b The mandate of the Board is so vast and it affects many areas of jurisdiction and geographics. In the local and region budget process, all meetings are public and decisions made are contained within the boundaries they govern. The public, who elect the Council members to act on their behalf are therefore accountable to that public and are accessible. The GTSB will be remote, inaccessible and will be making decisions on cross regional issues of major significance. It is recommended that the Province set standards for each area or jurisdiction and that municipalities have input into the standards that are to be set. vii DEBT CAPACITY vii-a The GTSB will have the ability to borrow money and issue debentures for capital requirements of the GT Transit and to ADMIN. 8 - 98 15 o a money to the GT r more member municipalities t y direct one o p pay Transit in respect of its capital requirements. The debt will become the debt of the municipality and not that of the GTSB or the GT Transit. The concern is that local Municipal and Regional debt capacity will be eroded by the GT Transit debt, thereby potentially affecting their capital growth and development plans. There is also a concern that, with the ability of the Board to apply the debt to one or more member municipalities, the fiscally responsible municipalities like Clarington, who have debt capacity, may be required to pay based on capacity and not capital infrastructure received. viii POWERS OF THE BOARD l viiia Section 47 of the proposed legislation, spells out the powers of the Board. Under subsection L, page 25 of the report, it states that the Board may, by by-law, " do any other things incidental or conducive to the attainment of its object under paragraph 2 of j section 3. This section gives the Board complete authority and autonomy. ix THE GTSB POWERS AND PRIVILEGES OF A "NATURAL PERSON" ix-a Section 17.1 of the proposed legislation (page 8) gives the GTSB the powers and privileges of a "natural person", when it comes to carrying out the objects of the proposed mandate. ix-b What this means, is, that the GTSB may operate as any individual may operate, staying within the laws of the land, and it is not restricted by other legislation. ix-c In other words, the Board can elaborate, or determine, its own i powers, as long as it operates within the "laws of the land" . ix-d In 1953, the newly established Metropolitan Toronto was seen as a "co-ordinating" body, but it wasn't long before it spread itself into every aspect of municipal services, from waste management to I land-use decisions. x OPTING OUT BY LOWER TIER MUNICIPALITIES. x-a The proposed legislation gives no process to municipalities who would wish to "opt out" of the Greater Toronto Services Board. (C) OBSERVATIONS I i It is interesting to note that a number of the recommendations put forward by Clarington on April 7, 1997, in response to the initial document presented by the Province outlining the Terms of Reference for the Farrow Report, entitled "Developing the Framework for a Greater Toronto Services Board: A Discussion Paper" (see 10.6 of this report) , have been adopted in the proposed legislation that has been produced by the Minister of Municipal Affairs and Housing. ii This, however, does not satisfy the concerns voiced by Clarington in response to the second "Farrow" document, entitled, "Getting I Together", as well as concerns with the proposed legislation, as i ADMIN. 8 - 98 16 outlined in this report. iii The positions taken by Clarington Council in the summer and autumn of 1997, are stated in Attachments B and C, are still valid, and should be repeated to the Provincial Facilitator, Mr. Tonks. iv It is abundantly clear that should the proposed legislation be enacted by the Provincial Government, as it now stands, lower tier municipalities, such as Clarington, will receive very few benefits from the GTSB, yet will have its ratepayers called upon to participate in the paying of the cost of operation, as well as the outcome of whatever contractual agreements that the Board should enter into in the future, without having any direct representation on the Board. I I v The concept of "No Taxation Without Representation", is still valid. vi As previously advised, a meeting with the Provincial Facilitator, Mr. Alan Tonks, has been set up in the Clarington Municipal Offices on April 1, 1998, at 9 a.m. , for the purpose of giving Council the opportunity to dialogue with Mr. Tonks and put forth Clarington's response to the proposed legislation to establish a Greater Toronto Services Board. v Prior to that date, the Mayor of Clarington will be meeting with Mr. Tonks, along with the Durham "rural" mayors, to discuss the i proposed legislation and their request to the Minister of Municipal Affairs and Housing, to be given time to carry out studies in order to base an informed decision on the possibility of "opting out" -of the proposed GTSB catchment area. vi At the Council meeting of March 30, 1998, when this report is to be considered by Council, the Mayor will update Council on the outcome of the meeting with Mr. Tonks and the "rural" mayors. 19.4 A CLARINGTON RESPONSE TO THE PROPOSED GTSB LEGISLATION 19.5 Upon reviewing all of the documentation that has been presented in this I report, staff is of the opinion that the issues of Clarington's role in the proposed Greater Toronto Services Board is probably the most important issue that has been placed before Council in the twenty-five year history of this municipality. It is clear that the GTSB will be the driving force in directing the future of all the member municipalities within its catchment area. 19.6 Under the present terms of the proposed legislation, there is no guarantee that Clarington will be allowed to continue to determine its own destiny in the areas of services, costs, and even land-use development. 19.7 The Greater Toronto Services Board will eventually fulfil the recommendations of both Golden and Crombie, taking the place of one, or both, levels of government within the Regions of the GTA. 19.8 The Crombie governance vision of "A smaller number of large cities, with a strong urban core City of Toronto that will be able to deliver local services effectively, and provide avenues for democratic citizen participation and accountability. The Panel believes that what is needed today is a mechanism to knit municipalities in the regions to the Toronto core in much the same way that the 1953 governance arrangements did with downtown Toronto and Metro suburbs", will ADMIN. 8 - 98 17 19.7 The Greater Toronto Services Board will eventually fulfil the recommendations of both Golden and Crombie, taking the place of one, or both, levels of government within the Regions of the GTA. 19.8 The Crombie governance vision of "A smaller number of large cities, with a strong urban core City of Toronto that will be able to deliver local services effectively, and provide avenues for democratic citizen participation and accountability. The Panel believes that what is needed today is a mechanism to knit municipalities in the regions to the Toronto core in much the same way that the 1953 governance arrangements did with downtown Toronto and Metro suburbs", will eventually result from the proposed legislation that is now out for i comment. 20.0 CONCLUSIONS 20.1 Council should again make it clear that the proposed establishment of a i GTSB is not in the best interest of the ratepayers of Clarington. 20.2 Council should request the Province NOT to pass such open ended legislation that would grant autonomy to a Board that has such wide jurisdiction without an opportunity for full public input. i 20.3 Council should request the Province to publish, for public input, proposed regulations and standards within which the GTSB would operate before passing any legislation of this magnitude. i 20.4 Council should again advise the Province of its endorsement of the Rural Mayors' recommendation requesting a three year grace period from the time the legislation is passed to opt out of the GTA and the Greater Toronto Services Board 20.5 Council should direct staff to commence with the drafting of TERMS OF REFERENCE for the number of studies needed to be carried out to assist Council in deciding how Clarington would function as a municipality should it decide to request permission from the Minister of Municipal Affairs and Housing to leave the GTA and the GTSB, as articulated in staff's report of October 6, 1997, ADMIN. 41-97 (Attach C) . Respectfully submitted, W. H. Stockwell, Chief Administrative Officer i I I =1 Attachment "A" to Report ADMIN. 8-98 (r n SHE aQ{ PO RATION OF THE MUNICIPALITY OF CLARINCTON DN:QTS9 REPORT Meeting: General Purpose and Administration Committee File # O3 G Date: IMdnd0,,,;T A00i1,-:T -1997, Res. # P 3/-9 a3a"97. IN-12-97 By-law # Report #: File #: Subject: GREATER TORONTO SERVICES BOARD: i POSITION PAPER OF THE MUNICIPALITY OF CLARINGTON I j Recommendations: I It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report Admin 12-97 be received; 2. THAT the attached position paper and its recommendations be endorsed as the position of the Municipality of Clarington on the proposal to establish a Greater Toronto Services Board; and 3. THAT a copy of Council's resolution and this report be forwarded to Mr. M Farrow, Special Advisor to the Minister of Municipal Affairs and Housing, M.P.P. John O'Toole, the Regional Municipality of Durham and the regional and area municipalities in the Greater Toronto Area. At its meeting of March 24, 1997, Council referred a number of correspondence items' pertaining to a proposal to establish a Greater Toronto Services Board to the Mayor and Chief Administrative Officer and directed that a recommended position be prepared for i - Council's endorsement on April 7, 1997. At the same meeting Council endorsed a resolution of the Regional Municipality of Durham which included the following: i • the creation of a Greater Toronto Services Board with the authority to manage, deliver or generate capital for services was not supported; I n A ADMIN 12-97 PAGE 2 • if established, representation on the Board should be inclusive of the member municipalities within the Greater Toronto Area and include the active participation of the Province; and that if the Province were to create such a Board, its authority and mandate should i be limited to providing a forum for the discussion of long-term strategic planning I for the GTA, coordination of cross-boundary servicing issues, and dispute resolution through facilitation and mediation. The attached Position Paper amplifies the basic position outlined by the above resolution i and is forwarded to Council for endorsement. i I Respectfully submitted, ~ I W. H. Stockwell Chief Administrative Officer Attach. April 3, 1997 i 1 7A0 i z 5 € s,�.o' \ { S 11 A II Greater Toronto Services Board: Position Paper of the Municipality of Claflngton April 7, 1997 1 ^ A n Report x" xxv;�r, i The Provincial Government has proposed the establishment of a Greater Toronto Services Board (GTSB)to plan and coordinate service delivery across the Greater Toronto Area(GTA). Mr. Milt Farrow was appointed as Special Advisor on the Greater Toronto Services Board(GTSB)to advise the Government on how to implement the GTSB. In order to stimulate discussion on the proposed role and operation of such a Board, a document was prepared entitled"Developing the Framework for a Greater Toronto Services Board:A Discussion Paper". It addresses the terms of reference for Mr. Farrow's appointment, specifically: I • the authority and powers of the GTSB; • how should the GTSB be governed; • what type of services should the GTSB concern itself with; • how it should be paid for; and • what relationship it should have with municipalities, the public and the province. This report has been prepared for Council's consideration in response to the discussion paper. Context Clarington is situated on the eastern periphery of the Greater Toronto Area. It is a consolidation of four municipalities established with the introduction of regional government in 1974. In area, it is the size of Metro Toronto. It has strong rural roots but recent growth has resulted in increasingly stronger ties to the urban communities of the larger metropolitan area. Clarington is a successful working example of the integration of urban and rural communities in a single administrative unit. I Clarington's previous positions on municipal reform have been: • Clarington is a viable economic union of communities and there should be no changes to its current boundaries; • the proposed formation of a Greater Toronto Regional Government was not supported; • the current Regional government has proven itself to be a cost-efficient, accessible and accountable level of government and should not be dissolved; • the 7 Point Plan of the GTA Mayors and Regional Chairs(February 16, 1996)was endorsed, including the establishment of a GTA Coordinating Forum; and • the Rural Mayors Report was endorsed which also identified the need for a GTA Coordinating Forum. There is wide consensus that change is needed to address the problems of the Greater Toronto Area. These problems are more profound in the centre than they are at the periphery. Clarington has always been willing to see that the good of the whole GTA depends on the health of all parts. Thus, Clarington has participated in the process to improve the current system of governance and service delivery in the GTA. i All of the work over the past few years on shaping growth and reforming governance in the Greater Toronto Area has recognized that the health of the GTA lies in addressing the needs of its components.. A strong vibrant GTA requires a form of governance and the delivery of service which can address the needs of the core urban centre,the suburban growth areas and the rural hinterland areas as an integrated whole. Urban populations cannot be artificially separated from rural areas. Clarington fulfils a key role in the GTA: its residents are part of the GTA labour force, its recreation areas and open spaces are utilized by the urban residents,its agriculture and aggregate resources of contribute to the economy of the GTA. The transportation problems of the GTA cannot be solved without addressing the"lifestyle choice"of the many residents who choose to live in the smaller communities like Courtice,Bowmanville,Newcastle and Orono while working in the larger communities of the GTA. I Municipal boundaries by their nature are artificial:there is no such thing as a "natural urban boundary". Urban boundaries can never fully account for complex economic relationships,natural features,or social and cultural 4 1 1) c1) characteristics of its residents. Municipal administration must be large enough to efficiently deliver services to its residents but small enough to be fully accountable to its taxpayers. Any changes to municipal governance and service delivery must not only be built on principles of efficiency but it must appropriately balance the principles of equity and accountability. Efficiencies cannot be achieved by weakening some municipalities to create a few strong governing units. The delivery of services cannot be made more efficient by reducing accountability with structures that cannot be accessed by local residents and businesses. I Coordination in the GTA Clarington Council supports the retention of the Regional level of government as the primary service delivery vehicle for the major j infrastructure requirements of the Greater Toronto Area. This level of government is large enough to provide the economies of scale and the levels of expertise necessary to deliver expensive infrastructure and social services and j yet remains close enough to its residents to deliver accessible and accountable government. At the same time,we recognise the need for the coordination of major infrastructure improvements. As the Province appears to be abandoning its traditional role in coordinating and assisting in resolving inter-municipal disputes,there is a role for some structure to undertake this work. The GTSB may be the vehicle for this role. The immediate problem There are varying views on the powers and authority that the GTSB should be granted. The difficulty for the government is that there is widespread consensus that the GTSB should not be another level of government. If it has limited powers,the coordinating function is largely dependent on persuasion and good- will. The task of coordinating may not be effective if the new agency has no teeth. On the other hand,by providing the GTSB with a strong mandate with regulatory and funding powers to influence decisions,there is the inherent problem that this new agency would, for all intents and purposes,be perceived as another level of government. The lon g term problem The Discussion Paper indicates that a flexible framework should be created for the GTSB which would allow it to grow and change over time. This evolutionary approach would see the GTSB gradually assuming more services as it becomes better established. Over the long term, it would seem that one A I "I r" -7 I level of government will need to be eliminated to find a home for the GTSB. This is not part of the Special Advisor's mandate. However,decisions should not be made to introduce the GTSB without a clear direction from the government about the future of governance for the four Regions in the GTA. Will Regional government be eliminated? Will Durham become a city- Region like Metropolitan Toronto?Neither of these are acceptable to Clarington. In defining a role for the Greater Toronto Services Board,the following principles should be used: (' • it will result in a stronger GTA; • it strengthens local municipalities and recognizes locally-elected representatives; it recognizes regional governments as the primary service delivery vehicles for higher order services; • it solves inter-regional or cross-boundary problems; it is accountable and understandable to the taxpayer. I i Role of the GTSB The Discussion Paper identifies six possible roles for the proposed Greater Toronto Services Board as follows: • Strategic Planning The GTSB would establish the direction for future servicing needs, specifically relating land use plans to a strategic plan for the provision of infrastructure and services such as transportation, sanitary sewer and water supply services. I • Coordination The coordination of cross-boundary plans and services could be undertaken in a variety of ways. It could be a loosely structured forum to coordinate the timing of infrastructure improvements more through the power of persuasion and co-operation. Alternatively,the GTSB could have a coordinating role through specific regulatory functions or budgetary approval processes. For example,the GTSB could be empowered to approve regional and area municipal servicing plans or regional capital budgets. i 1 `1 1- • Management The GTSB could have a direct role in the management of infrastructure and services. If this role was chosen,the GTSB would determine the service standards, decide who should deliver the services(public or private sector)and would probably own the infrastructure. • Service Delivery The highest level of responsibility would involve-the GTSB not just in planning, coordinating and managing services but it would be responsible for all aspects of the service including delivery,operating and capital financing,and the setting of user rates. It would be similar to a commission under the Public Utilities Act. • Dispute Resolution Another possible role for the GTSB would be that of a dispute resolution agency for servicing issues. The Board would have powers to require additional studies or analysis and make binding decisions on the service providers. The GTSB would replace the role currently filled by provincial ministries and/or the Ontario Municipal Board. I • Capital Generation I The GTSB could have a role in assisting municipalities to find capital funding for servicing projects. It is proposed that by using the entire financial base of the GTA,the GTSB could get a better rate for long- term borrowing. i Clarington's position is that the GTSB should generally be limited to roles of strategic planning,coordination and dispute resolution. The only exceptions to the above is that the GTSB could assume the management and service delivery function for GO Transit and could assume the municipal role for economic development in the Greater Toronto Marketing Alliance. Strategic planning should be undertaken with full participation of municipal staff. It should focus on the broad parameters of growth with a specific emphasis on development patterns,population and employment forecasting, transportation and servicing requirement. e i rr i The coordination function should be undertaken in a forum without regulatory powers. It would rely primarily on persuasion and cooperation. However, it could fulfill its role without undermining regional government with the following powers: in the case of disputes,the GTSB would be the binding authority (provided that each region and Metro Toronto had parity in representation); and • the GTSB would approve the capital plans and budgets for each regional authority for specified cross-boundary services identified in the GTA infrastructure plan. Services An evolutionary approach to the types of services under the jurisdiction of the GTSB seems to be the preferred direction of the government. This has been described as the"walk before you run"approach. Under this process,the GTSB would have legislative framework for a large number of services but only a few services would be designated by the Minister initially. Over time, it is proposed by the Province that that additional services would be added to the mandate of the Board. This evolutionary approach is viewed with much concern by the Municipality. GO Transit The Province has asked the Special Advisor to give special attention to the importance of GO Transit as part of his broader review.The Discussion Paper notes that the government intends to transfer responsibility for GO Transit to the municipal sector later in 1997. Given the government's commitment to download responsibility for GO Transit, this is one of the few areas of direct service delivery which the GTSB would assume. It is a service which extends across the entire GTA and beyond. i Since funding will become a 100 percent responsibility of the municipal sector,the GTSB should determine the funding formula for operating costs that are not recovered through user fees. The funding formula must reflect the level of service to the benefiting communities including those outside of the GTA. Transit There is a strong need for the coordination of municipal transit systems in the GTA. In Durham and many other parts of the GTA,transit systems are operated by area municipalities. This has led to a patchwork approach with"have"and"have not" municipalities. While social services are concentrated in larger municipalities, residents of smaller communities have no access to these services except by public transit. Most transit systems do not cross municipal boundaries, fare and transfer privileges are inconsistent,there is duplication of service between GO buses and local transit buses and there is a lack of a long range plan for an integrated transit system. The first critical step is to establish regional transit systems outside of the Metro Toronto Area: Durham in the east; York in the north and Peel/Halton in the west. The TTC should continue as a regional transit authority within Toronto. The consolidation of the 16 local transit systems into four regional level transit systems would overcome many of the existing problems and yet accountability would remain at the regional level of government. I Even with this consolidation into regional transit systems,there would be an important role for the GTSB in planning and coordinating the overall transit services in the GTA. There would be a need to integrate the four regional transit systems with the inter-regional GO Transit system. The goal would be the establishment of a seamless transit service and the coordination with broader transportation policy for the GTA. i l Inter-regional Roads i The government is reducing the provincial role in planning,funding and operating roads which are considered to have more of a regional or inter-regional role. Regions have been able to construct,operate the regional road system in an efficient manner. However,there have been problems in planning and coordinating the construction of roads with an inter-regional function. For many years the Region of Durham has been attempting to improve connections with Metropolitan Toronto without much success. The Taunton-Steeles connection,even when constructed in Durham,was not coordinated with improvements in Metro Toronto. Clarington believes there is a role for the GTSB in planning and coordinating the major arterial road system within a broader transportation plan which includes provincial highways,GO Transit and regional transit systems. The GTSB would also have a valuable role in resolving disputes. However, Clarington supports the retention of regional government as the agency responsible for the construction, operation and maintenance of the arterial road system. I Sanitary Sewers and Water Regional governments have been effectively constructing and operating sanitary sewer and water supply services over the past 20 years. These systems have been managed in partnership with the Province. The Province has established standards for sewer and water supply systems and the regions have determined the best method for delivery. There is no need to establish a system for the GTA which differs from other parts of the Province. It has been noted,however,that there are some cross-boundary problems which have not been effectively or efficiently addressed under the current system. In particular,urban areas or entire regions which do not have the benefit of lake-based services are dependent on servicing through other urban centres or regions. It is recognized that there is a need for a servicing master plan to address infrastructure needs which transcend regional boundaries,and that disputes between regions need to be resolved without protracted and costly negotiations. To address these concerns, Clarington would support a limited role for the GTSB in strategic planning,coordination and dispute resolution for sanitary sewer and water supply infrastructure. Waste Management Clarington views with deep concern any proposal which would consolidate responsibility for waste management with the GTSB. Given its large land area, Clarington has been the focus of past efforts to establish a solid waste management mega-facility. Waste management is a very complex and politically sensitive matter. Any agency or level of government which is responsible for siting new facilities must have full accountability. It cannot operate at arm's length from the residents who would be closely affected. The previous failures to achieve a GTA-wide solution would indicate that a regional solution has a better chance of success. Accordingly, Clarington does not support any role for the GTSB in waste management. We have noted,however,that the current-division of responsibility for collection and disposal between the two levels of municipal government is not the most effective way. In this regard,we would endorse the Consensus Report of the GTA Mayors and Chairs (March 17, 1997)which proposes a consolidation of the collection and disposal function in one level of government. Clarington would support the consolidation of the waste management functions at the regional level of government. n 1 i i Economic Development i The current disjointed approach to marketing the economic heart of the Canada has not been competitive nor efficient in attracting international business to the GTA. To counter this weakness,recent efforts have been made to develop a separate corporation funded by both the public and private sector. The Greater Toronto Marketing Alliance should be operational by the end of 1997 with a mandate to attract new investment in the GTA from outside Ontario. A total of five municipal representatives (one from each region and Metro Toronto)would sit on the 16 member Board of Directors. The GTSB would be the logical agency assigned the responsibility for representing the municipal sector in the Greater Toronto Marketing Alliance. The economic development efforts of this agency could be coordinated with the strategic planning role for infrastructure in the GTA. Local municipalities would still have an important role in the economic development relating to existing businesses. Clarington supports a role for local municipalities in retaining and supporting existing businesses. I i Membership The Discussion Paper proposes two options for membership on the GTSB. The first is based on parity: each Region would elect one or two members. In this model each Region is treated as an equal partner. The second option is based on representation by population. Three different formulas were proposed resulting in either a Board of either 9, 11 or 14 members. i Consistent with our position that the Board is not a level of government and i will not be funding or delivering services (with the exception of GO Transit), there is no need for membership to be based on representation by population. Membership on the GTSB should be based on equal representation from each Region and the Metro Toronto Area. This representation should include the Regional Chairs and representatives of the local level of government in each Region and the Metro Toronto Area. Local representation could either be: i • the Mayors of each constituent municipality; or • an equal number of local municipal representatives from each Region and Metro elected from the local municipalities. For example, each Region i 10 1 4 i could have its Chair and four area municipal representatives resulting in a Board of 25 persons. The important aspect is that both upper-tier and lower-tier municipal representation(or its equivalent for the Metro Toronto Area) should be included in the decision-making process in order to ensure that the principles of accountability and equity are achieved. There should be no direct election but municipal representation should be appointed from their own members. Notwithstanding the above, should the Special Advisor be convinced that representation by population is important in the membership on the Board,two matters should be incorporated into the Board structure: • representation on the GTSB should include both regional and local municipal representation; and • representation should be based on anticipated populations for 2011. Over the long term,the balance of population in the GTA will shift from Metro Toronto to the surrounding regions. The Metro Toronto Area currently represents approximately 50 %of the existing population but it is anticipated to account for only 36%of the 2011 population. To reflect the needs of the growth areas and to provide a stable membership structure for the next decade,membership should be based on the 2011 population forecast. The GTSB should also include Provincial and possibly Federal representation in order to be an effective forum for coordination between municipalities and the senior levels of government. Provincial representation could either be a single minister for the GTA or representatives of the key ministries such as the Ministry of Municipal Affairs and Housing and the Ministry of Transportation. Sub-Committees In order to fulfill its role effectively, a sub-committee structure should be established to assist the Board. Sub-committees would be non-political representatives from the various municipalities and province who would undertake the detailed work to bring forward recommendations to the Board. In the case of GO Transit,this sub-committee should include representation from the service areas outside of the GTA. 44 ,. . „ I t Initial Membership The Province should appoint the initial Chair of the GTSB. Following the 2000 elections,the Chair should be appointed by the full GTSB from among its members. The municipality having its member appointed as Chair would be able to replace its member. i The Chair would be an ex-officio.member and would not have a vote except in the situation of a tie vote. I Financing The GTSB would have both administrative and service delivery costs. In no case should the GTSB have authority to tax directly. The Discussion Paper indicates that routine administrative costs could be shared equally with each upper tier municipality paying 20 percent of the cost of the Board. Clarington would concur that this is appropriate providing that membership on the Board is also based on parity. If membership is based on a representation by population model, then administrative expenses should follow the same formula. l Given Clarington's view that the GTSB should have a limited role in service delivery and is not a level of government,there would be limited financing required for service delivery. In the case of GO Transit, operating costs should be funded based on a combination of user fees and recovery of costs based on the level of service in that municipality. Capital costs should be determined based on assessment across the entire service area. In the case of the Greater Toronto Marketing Alliance,the municipal share should be funded through the GTSB on the basis of equal shares for each regional./metropolitan area. Municipal Restructuring The establishment of the GTSB in 1997 will set the stage for future changes to municipal administration in the GTA. While the government's vision for municipal reform in Metropolitan Toronto is clear, there is no equivalent vision for the rest of the GTA. It would appear that the Toronto model may be the future for the balance of the Regions in the GTA over time. The GTSB is set to be established to gradually evolve into a broader mandate to deliver a variety of services currently being administered at the provincial or regional level. It must be made clear to municipalities that the introduction of the GTSB will not result in forced amalgamations or other jurisdictional changes within the GTA. Only locally driven and supported amalgamations supported by the majority of citizens in each municipality are acceptable. I i I I r I i i r i I i Recommendations: The Special Advisor on the Greater Toronto Services Board is requested to incorporate the following recommendations in his report: 1. The regional level of government be retained as the primary service delivery vehicle for major infrastructure requirements in the GTA 2. The GTSB proposed by the Province be limited to roles of long-term strategic planning for the GTA,co-ordination of cross-boundary servicing issues and dispute resolution. 3. A legislative framework which provides for an evolutionary process which would broaden the mandate of the GTSB over time to provide is not acceptable. The government's vision for the regions in the GTA should be clarified before the establishment of the Board. In particular,the government should clarify that the introduction of the GTSB will not result in forced amalgamations or other jurisdictional changes within the GTA which are not broadly supported and locally driven.. 4. The GTSB should have a strong mandate in planning and co-ordinating transit services in the GTA with the goal of developing a"seamless"transit system through the following: • the GTSB would assume the responsibility for GO Transit; • local transit systems would be consolidated at the regional level of government (including the TTC in Metro Toronto Area); • the GTSB would'be responsible for the coordination of local transit systems across regional boundaries. 5. The GTSB should have a strong mandate with respect to Economic Development with a mandate to attract business from outside of Ontario to the GTA. Local municipalities should have a complementary role in business retention and expansion. i 6. The GTSB should have a limited role with respect to water and sewer services,arterial roads and waste management limited to strategic planning,coordination of cross- boundary services and dispute resolution. 1A 1 7 4 7 7. With the exception of the downloaded GO Transit service,the GTSB should not own any infrastructure. 8. Membership on the GTSB should be based on the following: • indirect election from existing municipal councils; • equal representation from each Region and the Metropolitan Toronto Area; • representation from local and regional municipalities within the GTA; and • representation from the Province in a non-voting capacity. 9. In the event that the Special Advisor deems that representation should be based on population,membership should be based on the following: I • indirect election from existing municipal councils; • representation from local and regional municipalities within the GTA; and j • representation should be based on anticipated populations for 2011. 10. The GTSB should have no authority to tax directly but would levy its costs to the regional and local municipalities directly. 11. The GTSB administrative -costs should be shared on the same formula as the membership on the Board. i i i I I i 15 1264 I Attachment "B" to Report ADMIN. 8-98 THE CORPORATION OF THE MUNICIPALI t Y yr %.iAmN ti i viv T� l� REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# ' Date: JULY 7, 1997 Res. # By-Law# Report#: ADMIN. 3 6- 'File#: Subject: GREATER TORONTO SERVICES BOARD REPORT Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report No. ADMIN.36-97 be received; 2 . THAT the Minister of Municipal Affairs and Housing be requested to give the Municipality of Clarington and the other fringe municipalities of the GTA, twelve months grace from the time the legislation is passed to establish the GTSB, to opt out of the GTA, if they so choose; 3 . THAT staff be authorized to proceed, under the direction of Resolution #GPA-43-96, with the assistance of the auditors, as required, to bring forth a report to Council, to examine the options of opting out of the GTA; and 4 . THAT a copy of this report be sent to the fringe municipalities of the GTA and the Region of Durham. ! 1 . 0 BACKGROUND 1. 1 Resolution #GPA-43-96 (copy attached as attachment 1) which addressed the financial implications of the GTA report, directed that the Chief Administrative Officer (CAO) report. on the financial implications of withdrawing from the GTA. The subsequent report of Deloitte and Touche, under their Recommendation 26, suggested that this type of analysis would require the compilation of a significant quantity of data and as such, that request was beyond the scope of their report. -Now that we have the Farrow report at hand, it is recommended that the CAO now continue with this direction, with the assistance of the auditors as required, to complete the analysis of the impact of leaving the GTA. i I REPORT ADMIN. 36-97 - 2 - July 7, 1997 1 . 2 On December 17, 1996, the Minister of Municipal Affairs and Housing appointed Mr. Milt Farrow' as his Special- Advisor on the government' s proposed intention to establish a Greater Toronto Services Board (GTSB) . 1 . 3 Mr. Farrow' s mandate was to undertake consultation and advise the Minister on the following matters : • the GTSB' s authority, or powers; ! • how it should be governed; • what type of services it should concern itself with; • how it should be funded; and i • what relationship it should have with municipalities, the public and the province. i 1.4 During. the early months of 1997, Mr. Farrow heard a number of representations regarding the proposed GTSB, including written submissions from the Region of Durham and the Municipality of Clarington. 1 . 5 On February 13, 1997, a discussion paper was released entitled "Developing A Framework for a Greater Toronto j Services Board" , based on the assumptions that : • a GTSB would need a legislated mandate to facilitate better coordination of services across the GTA; • it would not be another level of government; i • the size and composition of the board would reflect what the board is to be; I • there were a variety of ways that representation on a GTSB could be formulated and its membership structured; • the board could play a number of different roles in the delivery of services, including strategic planner, coordinator, manager, delivery agent, resolver of disputes and generator of capital; and • funding for the board would be tailored to its specific functions . I REPORT ADMIN. 36-97 - 3 - July 7, 1997 2 . 0 THE REPORT OF THE SPECIAL ADVISOR - "GETTING TOGETHER" 2 . 1 On June 18, 1997, the Office of the Minister of Municipal Affairs and Housing released Mr. Farrow' s report entitled Report of the Special Advisor, "GETTING TOGETHER" . The press release that accompanied the report stated that comments on the recommendations will be received by the Ministry until July 31, 1997 . I 3 . 0 THE PRINCIPLES 3 . 1 The recommendations in the Farrow report are based on the following principles : * The board should sustain and, where possible, enhance the quality of life in the GTA. • The board should promote a stronger GTA economic unit with a strong central core by supporting economic development and job growth in the GTA and retaining existing businesses . * The board should have a GTA-wide perspective on infrastructure issues of an inter-regional nature . I • It should eliminate duplication and reduce overlap in the existing system by promoting greater cost savings and efficiencies. • The board' s mandate and structure should be reviewed at regular intervals to ensure it is appropriate to the current circumstances within the GTA. • Municipalities in the GTA should be the GTSB' s clients. The assets and liabilities of each member should be acknowledged and their fair value accounted for. • Governance structure of the GTSB should be inclusive and participatory, yet designed to reflect the principle of representation by population in decision- making to ensure it is accountable to its membership. • GTSB' s operational and capital requirements should be financed primarily by user pay. Costs which are not covered in this way should be apportioned among the GTSB' s membership, as appropriate. i REPORT ADMIN. 36-97 - 4 - July 7, 1997 • The GTSB would be permitted to borrow or have access to Municipal Reserve Funds for financing capital expansion or maintenance of existing infrastructure . • The board' s mandate should be clearly defined in legislation so its relationship to existing municipal government is clear and understandable. • Legislation should permit the board' s structure, mandate and representation to change over time, at the discretion of the GTSB and/or the Minister of Municipal Affairs and Housing. • The board should be able to adapt to any municipal restructuring which occurs in the GTA. 4 . 0 THE MODELS 4 . 1 The report has identified three potential models for the structure of the committee, all based on representation by population. i 4 . 2 Model One is that of a Single Purpose Board structured as a coordinating body, .designed to gain consensus on matters of interest to: all GTA municipalities; to the provincial or federal government; or, between one or more municipalities, if they were i1nable to reach agreement on an inter-regional servicing issue. The GTSB would: • provide a discussion forum for responding to matters of interest to the future well-being of the GTA; • settle inter-regional matters - either proactively where the greater well-being of the GTA requires the issue to be settled more expeditiously, or on the invitation of one or other of the municipalities; and j • operate GO Transit . 4 .3 Model Two would see the GTSB as a dual purpose body. It would build on the discussion and settlement role outlined in Model One by. adding the role of proactive strategic infrastructure coordination. The GTSB would also: • provide strategic direction on urban settlement patterns in the GTA and require the efficient use of existing infrastructure; REPORT ADMIN. 36-97 - 5 - July 7, 1997 • coordinate infrastructure requirements, beginning with key growth-related services such as sewer and -water, transit, waste disposal, economic development, conservation, watershed management and environmental protection in the GTA; • set priorities and make decisions on capital investments for key infrastructure in the GTA; and • develop a future post-collection waste management strategy. 4 .4 Model Three would have the board carry out all the functions outlined. in Models One and Two plus assume the role of owner or operator, or both, of key services in the GTA. The GTSB would also: • own and operate key services within the GTA (eg, water and sewer systems) ; and • eventually replace one of the two levels of municipal government. The Report does not identify the preferred model. 5 . 0 RECOMMENDATIONS J 5 . 1 The report presents thirty-three recommendations, structured around Goals and Objectives, Roles and Organization. 5 . 2 Under the Goals and Responsibilities section of the report it is recommended that a GTSB be created and, where possible, enhance the quality of life in the GTA when carrying out its responsibilities. The GTSB should promote a stronger GTA economic unit by supporting and enhancing policies, programs and initiatives which promote the GTA as a dynamic, interdependent and vital economic entity within the provincial, national and international contexts . 5 .3 Under the Roles and Responsibilities section of the report it is recommended that the board carry out four major roles, being infrastructure coordination, discussion forum, issue resolution, and service delivery. II REPORT ADMIN. 36-97 - 6 - July 7, 1997 5 .4 Infrastructure coordination would have the board adopt a strategy to provide clear direction on efficient use of infrastructure, urban settlement patterns and the phasing of growth. It would provide strategic direction on services and issues including: • sewer and water; • inter-regional transit; • GO transit; • inter-regional roads; • post-collection waste management; • economic development; • telecommunications; and • conservation, watershed and inter-watershed management issues . The Board would coordinate decisions on these services to '. optimize the use of infrastructure, approve key infrastructure investments, apportion costs, and disseminate common information on services and issues . 5 . 5 In the area of Discussion Forum, the board will address matters of interest to the continued well-being of the GTA, and liaison with all levels of government. 5 . 6 Under the Issue Forum sectiop, the board will settle matters related to inter-regional issues or services when there is no consensus. The board will implement decisions and apportion costs. 5 . 7 On the Service Delivery agenda the board will provide a long-term post-collection waste management strategy for the GTA as well as operate GO Transit. 5 . 8 Organization of the GTSB is to be based on a statutory corporation made up of all lower-tier, upper-tier, and single-tier municipalities inthe GTA and there should be no provision for municipalities to opt out . This issue will be discussed in Section 11 of this report. 5 . 9 The GTSB will consist of three standing committees; an Executive Committee, an Urban Issues Advisory Committee, and a Rural Issues Advisory Committee. Representation on the initial Executive Committee will be made up of the Mayor and thirteen councillors from the City of Toronto, the Regional Chair and two Mayors from the Region of Durham, the Regional Chair and one Mayor from the Region , i REPORT ADMIN. 36-97 - 7 - July 7, 1997 of Halton, the Chair and three Mayors from the Region of York, and the Regional Chair, three Mayors, and a councillor from the Region of Peel, for a total membership of twenty-eight . When GO Transit issues are on the agenda the Executive Committee will be expanded to include three members from the Region of Hamilton- Wentworth. 5 . 10 The Chair of the GTSB shall also chair the Executive Committee and the initial chair should be appointed by the Minister of Municipal Affairs and Housing with all subsequent chairs being appointed by the Executive Committee. 6 . 0 CLARINGTON'S POSITION PAPER 6 . 1 On April 17, 1997, the Municipality of Clarington approved a position paper to be forwarded to the Special Adviser to the Minister regarding the review of the proposed GTSB. In that paper, Clarington presented a number of suggestions to be considered by Mr. Farrow prior to the writing of his report . 6 . 2 The Clarington submission supported the retention of the Regional level of government as the primary service delivery vehicle for the major infrastructure requirements of the GTA, and that the GTSB should generally be limited to roles of strategic planning, coordination and dispute resolution, and should not, in form or function, be perceived as another level of government . Under Recommendation Four of the report, the j initial mandate of the board meets the recommendations put forth by Clarington. However, although the discussion paper that preceded the report stated that the GTSB would not be another level of government, Model Three of the report clearly states that "the GTSB would also eventually replace one of the two levels of municipal government" . 6 .3 Clarington' s recommendations pertaining to the board' s operation of GO Transit, and the coordination of the overall transit service within the GTA, have been accepted in the report. However, the municipality' s recommendation that the GTSB be given a limited role in i I REPORT ADMIN. 36-97 - 8 - July 7, 1997 "the management or delivery of services such as arterial - roads, water and sewer systems, and waste management" has been ignored. The report identifies these areas as part of the GTSB Infrastructure Coordination Strategy, including "own or operate key services in the GTA" , (eg, water and sewer systems) plus the power of borrowing to finance these services . 6 .4 In the area of membership of the GTSB, Clarington recommended that it should be based on equal representation from each Region and the Metro Toronto Area. Upon reviewing the report, it should be noted that membership of the powerful Executive Committee is far from based on equal representation of the existing regions, but based on the principle of representation by population. 6 . 5 Clarington went on to recommend that the GTSB should have no authority to tax directly and administrative costs should be shared on the same basis as membership from each region. The report states that although the board would initially have no direct taxing powers, the administrative costs of the board would be -apportioned among the members of the GTSB on a per capita basis unless a 2/3 VOTE OF THE EXECUTIVE DETERMINES ANOTHER FORMULA IS MORE APPROPRIATE. • The Province would offer staff resources to work on policy related to the development of strategy for a period of eighteen months at no cost . 6 . 6 It is important to note that Recommendation Twenty Eight states, "The cost of all inter-regional, growth-related services which the GTSB is responsible for should be based on the principles of 'user-pay' and balanced budget . When the GTSB borrows capital it should follow the same rules as municipalities do. If, however, user pay does not cover the costs and a deficit occurs, a residual charge to the member municipalities should be apportioned on an equitable basis, 'AS DETERMINED BY THE EXECUTIVE' . " 6 . 7 Finally, the Clarington submission stated, "It must be made clear to municipalities that the introduction of the GTSB will not result in forced amalgamations or other jurisdictional changes within the GTA" . Although the report is virtually silent on this issue, Recommendation Nineteen of the report states, "Key decisions should require 2/3 vote of the Executive. Decisions could include. . . . . .changes to an existing urban settlement boundary or to the phasing of significant growth. " These REPORT ADMIN. 36-97 - 9 - July 7, 1997 sections of the report must be defined more clearly and Recommendation Fifteen states that "the board should settle inter-municipal issues or services, either proactively where the greater well-being of the GTA requires the matter to be settled in an expeditious manner or on invitation of one or more municipality. " 7 . 0 REVIEW OF THE REPORT 7 . 1 A meaningful review of Mr. Farrow' s report cannot be made without revisiting the numerous reports and responses to reports that have centred around the GTA over the past two years. The .recent actions of the present Provincial government in the area of "the megacity" must also be closely scrutinized in interpreting the sometimes vague recommendations surrounding the structuring of the GTSB and its proposed mandate. Given the proposed make up of i the very powerful Executive Committee, which sees fifty percent of its membership coming from Toronto, with obvious representation from both Oshawa and Mississauga, one of the papers that should be looked at closely is the report entitled "Moving Forward Together" , the response to the Golden Report that was presented by the mayors of Toronto, North York, Mississauga, and Oshawa in January of 1996 . This submission clearly separated the urban municipalities from the rural municipalities in the GTA and was looked upon as directing the rural areas to a secondary role in the GTA. The opinions of that report toward the rural municipalities of the GTA could very well be a preview of the fate of the rural municipalities in any future GTSB. 7 . 2 It may be argued that the rural municipalities receive protection from the powerful Executive Committee by way of the formation of a Rural Issues Advisory Committee that would address rural issues. This committee, together with a committee to address urban issues, would be statutory, as would be the Executive Committee. However, the report also recommends that the statute permits the mandate and representation to change at the discretion of the GTSB or, the Minister of Municipal Affairs and Housing. Providing the opportunity for a statutory corporation with such wide discretionary powers to make fundamental changes to its mandate without consultation and legislative changes clearly would. not be in the best interests of the smaller, rural i _ REPORT ADMIN. 36-97 - 10 - July 7, 1997 municipalities . In addition, Recommendation Twenty-One states that municipalities can either sit on the Urban Committee or the Rural Committee. This is not acceptable to the fringe municipalities such as Clarington, which clearly would be interested in both urban and rural issues . 8 . 0 REPRESENTATION 8 . 1 Given the fact that the Region of Durham will only have its Chair and two mayors on the GTSB Executive Committee, it is a fair assumption that the Municipality of Clarington will not have direct representation on this powerful committee. That being the case, it would result in the Clarington ratepayers paying for services over which their elected officials will have no direct control or ability to contain cost, and for which there is little or no direct benefit to Clarington. 9 . 0 AMALGAMATION 9 . 1 As stated in section 6 . 7 above, the report is silent on the question of forced amalgamation within the proposed GTSB structure. However, it is clear that the Executive Committee will have the authority to settle inter- municipal issues on invitatiop of one or more municipalities. This may imply that the GTSB will eventually be given authority to make decisions on boundary issues . One thing is clear. The report states that, "there should be no provision for municipalities to opt out of membership" of the GTSB. I 9 . 2 Once again, upon consideration of the future role of both the Region of Durham and the Municipality of Clarington within the proposed GTSB structure, the actions of the present Provincial government -should be reviewed. Recent legislation has made it clear that the Ministry of Municipal Affairs and Housing is committed to the reduction of the number of levels .of municipal government as well as the reduction of the number of municipalities within those levels. 9 . 3 With the ability to change its mandate over time, (Recommendation Thirty-One of the report) without legislative authority, the Province is transferring an enormous amount of authority to the GTSB with no limits . . i I i REPORT ADMIN. 36-97 - 11 - July 7, 1997 9 . 4 On June 19, 1997, the Toronto Star, in reporting on the Farrow Report, quoted the Minister of Municipal Affairs and Housing, The Hon. Al Leach, as saying, "This is a transition period. The various regions within the GTA are at different stages of growth. But, I think that . . . .whether that' s three, five or ten years, the Board will become the regional government and you' ll see changes in the other levels of government" . I 9 . 5 Considering all of the above, municipalities the size of Clarington should not have a high comfort level in considering its future under the proposed structure of the GTSB. 1 10 . 0 CLARINGTON'S UNIQUE TAXATION POSITION 10 . 1 The Municipality of Clarington is presently in a unique position within the Region of Durham and the GTA. Although Clarington is part of the GTA, through its membership within the Region of Durham, regional taxes are collected on behalf of Durham, yet educational taxes are collected on behalf of the Northumberland School Board. 10 .2 At this point, the Province is still exploring two J options in regards to the quegtion of pooling of education taxes. Firstly, educational support could be charged to the commercial/industrial tax base and the residential tax base on a pooling formula, either GTA wide or Region wide. Secondly, there could be a uniform tax rate across the Province for educational purposes . If pooling were arranged within the Region of Durham, or the GTA, for educational purposes, the redirection of the Clarington tax dollar would leave a significant deficiency in the Northumberland education support . 10 . 3 Such a move from Northumberland to either Durham or the GTA in regards to educational taxes could see a major increase in costs to either the industrial/commercial or residential ratepayer, depending on what route the Province decides to follow for educational taxes. The Province is suggesting that there will still be a municipal component of the commercial/industrial base. We are uncertain how this will be changed from the current method. However, it would seem that in regards to the cost of education, being forced into a GTA relationship would not be good news for the Clarington taxpayer. I REPORT ADMIN. 36-97 - 12 - July 7, 1997 11 . 0 CLARINGTON' S OPTIONS As the GTSB takes on the many responsibilities, eg, sewer and water, that are now provided by the Region of Durham and given the Minister has suggested that the board will become the regional government, it would appear the future demise of the Region would be inevitable. 11 . 1 At this point in time, it is not at all clear as to whether municipalities such as Clarington have any choice of continuing its membership in the Region of Durham and the GTA. Clearly, the relationship between Clarington and Durham has been a successful one since the Town of Newcastle was incorporated by the Regional Municipality of Durham in 1973 . After due consideration, and clear indication from the residents of the municipality, should Clarington wish to bow out of the new GTSB structure, it would mean leaving the Region of Durham, and would require an amendment to the Regional 'Municipality of Durham Act . This, of course, would have to be done prior to the birth of the GTSB, which is slated for January, 1998 . 11 . 2 The usual way in which the Regional Municipality of Durham Act is amended is by a Government Bill introduced by the Minister of Municipal 'Affairs and Housing. However, the name of the Municipality was changed by an amendment to the Durham Act . The amendment was contained in a private member' s bill to amend a public act . The local MPP introduced the bill, allowing a fast-tracking of the amendment . I 11 . 3 Before Council gives any consideration to the proposal of opting out of the GTSB, it should receive the final report from staff pointing out the ramifications of such a decision. 11.4 Upon receiving such information, Council may consider taking the issue to Public Hearings and even placing the question on the ballot in the upcoming municipal elections . 11 . 5 All of the above, of course, would either have to be done in a timely manner, or, with the agreement of the Province, following the establishment of the GTSB, in spite of the "no opting-out clause" , as stated in the GTSB report . I L' REPORT ADMIN. 36-97 - 13 - July 7, 1997 12 . 0 RECOMMENDATIONS 12 . 1 As directed under Resolution #GPA-43-96, staff will continue to study and report back as soon as possible following the summer recess on the impact of leaving the GTA. 12 . 2 As the Minister of Municipal Affairs and Housing is seeking comment on the Farrow report by July 31, 1997, that the Minister be requested to give the Municipality of Clarington and the other fringe municipalities of the GTA, twelve months grace, from the time the legislation is passed to establish the GTSB, to opt out of the GTA, if they so choose. Respectfully submitted, i W.H. Stockwell, Chief Administrative Offkc r I , I I i Attachment #1 G.P.& A. Minutes - 9 - January 22, 1996 Mayor Hamre chaired this portion of the meeting. ADMINISTRATION _ 1996 Budget Resolution IIGPA-41-96 Restraint Program - Moved by Councillor Dreslinski, seconded by Councillor Hannah Fee Adjustments THAT Report ADMIN-2-96 be received; THAT the Attachments to ADMIN-2-96 be approved for implementation effective i February 1, 1996, with the exception of the items identified for deferral to 1996 budget deliberations on Attachment#2 to Report ADMIN-2-96; and THAT the appropriate By-laws be forwarded to Council to effect those fees and service charges that are governed by By-law. . I "CARRIED" GTA Task Force Resolution #GPA-42-96 Report - Implications to Clarington Moved by Councillor Dreslinski, seconded by Councillor Hannah THAT the-Chief Administrative Officer and appropriate staff investigate and report on the implications that the GTA Task Force Report will have on the Municipality of Clarington as per the Purchasing By-law, FORTHWITH. "CARRIED" ! GTA Task Force Resolution #GPA-43-96 , Report - implications of Clarington Moved by Councillor Scott, seconded by Councillor Dreslinski Withdrawing THAT the Chief Administrative Officer review and report on the financial i implications of the Municipality of Clarington withdrawing from the Greater Toronto Area in light of the recommendations contained in the GTA Task Force Report, FORTHWITH. "CARRIED" UNFINISHED BUSINESS Resolution #GPA-44-96 Moved by Councillor Dreslinski, seconded by Councillor Elliott THAT the delegation of Mr. Don Welsh be received with appreciation and he be advised that the Municipality will continue to work together with the Clarington Older Adult Association. "CARRIED" Attachment "C" to Report ADMIH. 8-98 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON XR1itffXl�BtX10cDU0t1st�3Hc 7[�1�(W�9lR�{�c�Q�AcStTCkFx REPORT Meeting: Fite# GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Res. # ���q - S,S(J-g-7 Date: October 6, 1997 By-Law# Report#: File #: Subject: ADMIN-41-97 GTSR/ GTA ptions for the Municipality of Claringiton Recommendations: 1 It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: RECOMMENDATIONS: ' 1 . THAT Report ADMIN 41 97 be received for information and discussion, and i 2. THAT the Honourable Al Leach, M.P.P. the Minister of Municipal Affairs and f Housing be requested to reply forthwith to the Municipality of Clarington's request j for a twelve months grace period from the time the legislation is passed to opt out of the GTA and the Greater Toronto Services Board (GTSB), and 3. THAT the Mayor join with the other Rural Mayors of the Region of Durham in requesting an immediate meeting with the Minister, and 4. THAT if the Province of Ontario DOES NOT allow the fringe Municipalities in the Municipalities of the GTA any time to decide on their membership in the GTA/GTSB, based on the figures in this report, Council must seriously consider requesting to leave the GTA immediately, and i 5. THAT the Region of Durham, the County of Northumberland, Mr. John O'Toole M.P.P.,the Townships of Scugog, Uxbridge and Brock, the Peterborough County Board of Education and the Northumberland Clarington Board of Education and the Peterborough Victoria Northumberland Clarington R.C.S.S.B. be provided a ADMIN-41-97 Page 2 BACKGROUND: 1.0 The Cost of Leaving the Region of Durham, GTA and the GTSB 1.1 On July 7 Council considered report ADMIN-36-97 and thereby endorsed its previous resolution to explore the costs associated with the Municipality of Clarington leaving the GTA. If the decision is to leave the GTA the Municipality is forced to leave the Region of Durham and have the services they provide delivered by Clarington directly, by contracting out services, or by other levels of government. 1.2 The report Admin-36-97 requested that the fringe Municipalities of the GTA be j given the benefit of twelve months grace from the time the legislation is passed to opt out of the GTA and the Greater Toronto Services Board (GTSB). 1.3 In order to completely assess the financial impact of the Municipality leaving the Region of Durham, extensive financial analysis would be required. The analysis would be required to assess the impact of development charges currently collected by the Region, lost economies of scale, debt and borrowing implications, administrative cost allocation, as well as many other unanticipated or hidden costs. This exercise can not be completed in the time frame allowed, and depending on the Provincial decision, it may not be necessary. The cost references in this report are therefore very preliminary and are prepared on an "overall" perspective for information purposes only. It is recommended that further detailed studies be undertaken only if the Provincial decision is to allow separation from the GTA. 2.0 Region of Durham Report on the Estimated Impacts of "WHO DOES WHAT" 2.1 The report prepared by the Region of Durham #97-F-60 Estimated Impacts On The Region From The August 6, 1997"Who Does What" Provincial Announcement is attached for reference (Attachment #1). The Region report clearly anticipates a "best case scenario" of a net annual impact of $35.3 million (or $17.9 million without considering the Municipal Support Grant eliminations for all area municipalities) from the Provincial downloading. This calculation is an estimate based on the announced transfer of functions to municipalities and is net of the education tax room (value on the tax bill created by removing the education tax) identified by the Province in the August 6 announcements. It has adjusted for the Region wide value for the loss of Provincial grants and subsidies. 2.2 The Region report suggests- that the 1998 and future tax bills will be approximately 75% related to Mega City, GO Transit and GTSB costs. It is not possible to determine the value that will be apportioned to the Municipality of Clarington until the Region has all the final data and legislative regulations and guidelines, however if it were to be based on the current 11% apportionment applied to the $17.9 million to 21.1 million the impact would '�'hP annrnximatPly dR1.A million to 2.3 millinn additional tax dollars for , ADM IN-41-97 Page_3 Regional purposes, on the residents of Clarington. If this $1.9 million is added to the $11.4 million currently paid to the Region through the tax levy, the impact is a total of $13.5 million (an increase of 17 to 21% on the Region portion of the tax bill). If this is added to the $1.2 Municipal Support Grant which is proposed to be eliminated in 1998, the total impact for that year alone will be at least $3.1 million in total. This combination of lost revenue and increased cost will cause a tax increase equivalent to approximately 15% unless drastic cuts to services are imposed to achieve expenditure reductions. The average tax bill in Clarington is $2,292 which is made up of $1 ,404 Education, $444 Region and $444 for Municipal tax. A 15% increase would make this tax bill approximately$2,442 or approximately$150 more without- considering any increase on the education portion of the tax bill. Again, caution should be exercised in reference to these numbers as there have been no confirmation of any numbers by the Province. 2.3 The confusion is further compounded by uncertainty whether the Provincial education relief referred to in the Region's calculations has adjusted for Clarington being part of the Northumberland Board of Education. The issue of education tax support is explored further in the following section of this report. 2.4 Report TR-76-97 should be read in association with this report. Report TR-76-97 deals with the resolution received at the Council meeting of July 7, 1997 by resolution#C-524-97. It references the City of Toronto's recommendation to have social assistance and housing costs in Toronto shared in the GTA through the GTSB. It is questionable whether the full impact of these costs were included in the Provincial numbers and therefore these costs may increase the impact identified in the Region's analysis. 2.5 Much of the difficulty in preparing any analysis of the impact is the uncertainty of the numbers. The Provincial announcements contain a caution or a disclaimer that the numbers should not be used for analysis because the ultimate method of allocation may vary. There are no details of the methodologies used or what is included or excluded in the numbers and therefore it is impossible to assess or understand the true impact. The Region, in its report, references the same difficulty. 3.0 Education Tax Support/Assessment Reform 3.1 The Municipality of Clarington is in a unique situation within the Region of Durham in that the education tax support is to the Peterborough County Board of Education and the Northumberland Clarington Board of Education. and the ; Peterborough Victoria Northumberland Clarington Roman Catholic Separate School Board, while the upper tier tax support is to the Region of Durham. All other area Municipalities support the Durham School Boards. This may be one additional reason that affiliation with the Northumberland County is a reasonable request for Clarington. ADMIN-41-97 Page 4 3.2 The Province has not dealt with Education reform legislation and, until such time, it is not possible to determine the exact relief on the tax bill. The numbers used to date are only estimates by ,the Province. Once this element is known, municipalities will be able to calculate the impact of adding the cost of downloaded services in place of the education portion of the local tax bill. 3.3 The Province was examining two proposals with respect to the funding of education; one method was a uniform mill rate which would be applied Province wide, and the second was a value which represents 50%of the-locally determined existing cost of education. The second option appears to be similar to the current status quo to the extent that the local board costs are collected locally.The preliminary analysis by the Ministry of Municipal Affairs and Housing shows that there would be increased costs under a Province wide mill rate, and if some version of the status quo remains, staff feel that the potential exists for the pooling,- of education costs across the GTA. It is estimated that any pooling scenario will result in increased costs for the Municipality of Clarington, and may be a significant loss to the Northumberland education tax support if Clarington is- i pooled into the GTA base. As stated above, it is unclear at this point whether the Provincial numbers issued to the Region for education tax relief to compensate for downloading have adjusted for Clarington being part of the Northumberland Board of Education. The Province was contacted and although they could not confirm whether the numbers released on August 6 were adjusted, they did confirm that they were aware of the education tax situation in Clarington. 3.4 Another potential impact to the property tax bill may come from the assessment reform implications under Bill 106. It is possible that the Municipality of Clarington will share in the negative impact of reduced assessment for the large commercial enterprises such as G.M. If this is the conclusion, it may benefit the commercial ratepayers of Clarington to be out of the Region of Durham. The final implications of these changes will not be known until the assessment changes have been processed in early 1998. i 4.0 Options [Pros and Cons] 4.1 If the Province decides that the fringe Municipalities are not to be given optional participation in the GTA and the GTSB, the Municipality of Clarington will have no choice in the matter. 4.2 The Municipality of Clarington is on record as recommending the status quo with some co-ordination of services across the GTA. However, if the Province legislates the GTSB and allows the Municipality to opt out of the GTA, the following are the options that Staff feel the Municipality of Clarington is facing: ADMIN-41-97 Pa e 5 A Separated City : this would be a similar situation to the City of Peterborough:which essentially provides all the services required. Given the direction of the Province to reduce the number of municipalities and reduce duplication, this is not considered to be an option that would be well received by the Province. B) Council could consider becoming part of the County of Northumberland and explore the possibility of amalgamation and/or cost service sharing with neighbouring municipalities: this option would serve to satisfy the Provincial directive and at the same time would allow the Municipality to pay for the upper tier services through the County levy. This option has been discussed on a preliminary basis only, with the CAO of Northumberland County,who was receptive.to further investigation without any firm commitment until the matter was discussed with the County Council Members. j B.1) If Council makes the decision to leave the GTA staff are suggesting that the Municipality should request up to the three year term of the next Council in order to sort out the funding and other details to fully provide the services currently provided by the Region of Durham. B.2) If the direction from Council was to become part of the Northumberland County they may wish to investigate whether police services could be provided by the County level for all the municipalities within its jurisdiction. If the County of Northumberland were to consider providing Police services on a county wide basis, it would eliminate the current situation of independently funded Police services for Port Hope and i Cobourg. This move would also be in keeping with the Provincial directive. B.3) If out of the GTA Council might explore the amalgamation with one of the neighbouring municipalities and/or cost sharing and shared services over the next few years. This option may benefit Municipalities involved in the following manner: • Reducing overall exposure to increased costs levied through the GTSB to municipalities who have virtually no representation on the board. • The history and issues facing neighbouring rural municipalities is similar. • The urban/rural mix of most neighbouring communities is similar which may allow more efficient combined service delivery on such areas as roads. • A combined tax base may allow for an overall lower tax levy (this is an estimate and will not be able to be verified because of actual value assessment and WDW responsibility shifts) • Given the lean Staff complement within the Municipality of Clarington, it may be reasonable to absorb existing Staff of any - municipality that is willing to consider this option, without any job losses, except through normal attrition. ADMIN-41-97 Page 6 B.4) Potential negative impacts of an amalgamation may include the following: • There may be issues such as water and sewer servicing, additional roads capital repairs etc, that impact the Municipality of Clarington ( this requires more analysis to be verified) • The loss of some of the Region benefits which will no longer be available such as their AAA bond rating, economies of scale, and uniform water and sewer rates, may be a negative impact. 5.0 Region of Durham - Services Currently Provided 5.1 The Region of Durham 1997 budget net levy is $103,483,669. This levy is; apportioned to the eight area municipalities, and Clarington's share is 11% at $11 ,457,712. The specific apportionment for each of the Municipalities is identified on the following table: P...... ............................ ............... .................................................�!Y................ ................................................................................................. ..................................................... !�Y ...Oshawa..... ::. .. ..:..............:..................28.89......!....... ........29,893,327.................... I Pickering 20.30 21,009,254 Whitby 16.34 16,915,441 Ajax 13.31 13,774,711 Clarington 11.07 11,459,782- j Scugog 3.97 4,109,336 Uxbridge 3.82 3,947,902 Brock 2.30 2,373,916 _ TOTAL LEVY 100.00 103,483,669 5.2 The cost of Water and Sewer operations and capital ($95,829,800) is not included in the levy. These costs are financed by a combination of user revenue, Development Charges, debentures and contributions from York. 5.3 The $11 million annual apportionment provides services to the Municipality of Clarington in the following proportions, (based on 11% of each departmental budget) j ADMIN 41 97 Page 7 ' ure Function �» �:��'.:�.::.;;•.�:.;:.;::.;:.:;.;;:.;:::.;:.;;;:::::::::.:..:.:.:..:.:.::.:..:....::.::::::: .<.;::::::.::::::::;:::.; Major Expendit q;• .:.;...�G:: ........... ............. Police 54,599,304 6,046,327 Health & Social Services 27,422,309 3,036,746 Roads- Capital &Operation 16,694,200 1,848,716 Finance 7,950,236 880,409 Agencies (Chiid.Aid/Con.Au) 4,136,280 458,052 Planning 2,195,136 243,089 Non-Departmental &Reg.Aff. 1,592,993 176,408 Contributions to Res.Funds 553,531 61,298 SUB-TOTAL 115,143,989 12,751,045 Solid Waste 1,700,000 188,258 Non Program Financing (13,360,320) (1,479,522) i Total Regional Levy 103,483,669 11,459,782 Add back Financing -will not be available 1,479.522 TOTAL For SERVICES in REGIONAL LEVY 12,939,303. i 5.4 The above allocation is based on the 11% apportionment value applied to the total budget for that function. In most cases this will not be the exact cost to replace this service. For example; the cost of Health and Social Services of$27 million allocated on an 11% share results in Clarington paying $3•.0 million, whereas if the cost were based on a caseload allocation the cost may be less (the 1995 Clarington caseload was 8.5% of the total; 8.5% of the total cost of $27 million is $2.3 million). This is based on the assumption that the cost is evenly attributed per case. The opposite may be true for capital costs associated with water and sewer capital, where it is estimated that Clarington has benefited from Regional cost sharing. i 6.0 Cost Estimates for Major Services to be Provided by Clarington 6.1 In order to assess the preliminary capital and maintenance costs that the Municipality might face on leaving the' Region of Durham the major service categories were defined as follows: a. Roads b. Water and Sewer c. Police d. Health and Social Services e. Solid Waste ADMIN-41-97 Page 8 Note: a. &b. The firm of Totten Sims Hubicki were asked to prepare an analysis of the Water and Sewer infrastructure and related costs and assist Public Works in the Roads cost assessment. This is shown as Attachment#2. (under separate cover) c.d.e. The costs associated with Police, Health and Social Services and Solid Waste are estimates based on information provided to Staff from the Region of Durham. These costs and allocation formulas are further explored below. 6.2 The options for service delivery of major categories are presented in the following table. Caution should be exercised in interpreting the numbers as they are estimations only and until detailed impact studies are conducted they are not verifiable. Until the Province confirms its intention to allow the Municipality to opt out of the GTA, it would not be recommended to expend funds and time to determine costs that may not be realized. - Police 6,046,327 5,511,345* Based on OPP costs Interim-Purchase from Region. $252/household for or Northumberland And get OPP to quote on providing if or Region cost is high. 7,211,000 Per Durham Regional Police estimate of Actual Ultimately may request County of *Used In (includes administration Northumberland to provide. total costs) Health& 3,036,746 2,330,895 1995 stats Clarington Ise Northumberland provides Health Social 8.5%of caseload Services;Health Unit in Port Hope I Service Roads 1,848,716 1,278,565 T.S.H.estimates for Take over all Regional Roads in + Operations Clarington&request Dev.Charge 1,000,000 Capital-per T.S.H. Reserve$from Region. est.(range 1M to 1.3 Million) Waste 1,320,000 1,320,000 Cost per tonne to tip by Northumberland currently provides Region,not expected to•— both collection and delivery. @ 63./tonne $63.tonne change.No major impact Canadian Waste to continue Transfer expected. Station proposal for waste. Water 0 0 Per T.S.H.-Operations Possible significant future costs for /Sewer net of recoveries capital facilities for Water&Sewer, however Development Charges would Capital-W 131,000** 1,100,000 Capital =tax levy portion be continue to be collected. Capital-S 135,000** 1,800,000 estimate TOTALS 12,517,789 14,340,805 Estimated cost for major services NET COST 1,823,016 Additional Cost for Clarington Y ' LESS (1,300,000) Savings if Admin. Services not Required (Finance etc.) (1,479,522) Non Program Financing add back to cost SAVINGS ( 956,506) TOTAL PRELIMINARY SAVINGS ESTIMATE **Estimated based on tax levy estimated by Totten Sims Hubickl apportioned over Reglon Water&Sewer Users. 1 ) ,) n i ADMIN-41-97 Page 9 6.3 Administrative type functions which are currently part of the Region budget such as, planning, finance & administration, agencies, and other non-departmental functions have not been built into the cost impact above. The Municipality of Clarington is apportioned approximately $1.8 million for these functions through the general levy. Some of the costs, such as those associated with conservation authorities and other agencies, are not expected to increase and have therefore not been added to either the cost or the savings projected any more than they will as part of the Region levy. It is difficult to assign costs and to assess the potential increased internal impact to Clarington for increased workload if some of these functions were to be taken back at the lower tier, therefore any impact will be absorbed or addressed through the annual budget process. Although the savings may be more or less than the "ball park" estimate above, it is anticipated that the increased requirements for staff and additional overhead costs to Clarington as a result of taking on the additional responsibilities will not outweigh the savings that are to be achieved. 6.4 Water and Sewer costs are estimated. by Totten Sims Hubicki based on the Regional documents provided and discussions with the Regional staff. The attachment provides more details on the cost analysis. The true operations impact is difficult to assess because the Region revenues are based on a flat rate user fee across the Region. The user fee may go up if the function is contained { within Clarington based on the general principle that the operation of the facility will be financed by a smaller number of ratepayers. 6.5 If Clarington were to leave the GTA, the capital infrastructure costs for future water and sewer facilities are expected to be significant since these costs also can be spread over a large number of ratepayers when they are financed through the Region of Durham. The capital for water and sewer has been estimated based on the Clarington related capital expenditures as determined by Totten Sims Hubicki calculated over the total water connections in the Region and then applied to Clarington users. The calculations show a significant savings to Clarington from the economies of scale provided by the total Regional user base. However, the significance of the capital decisions resting with Council rather than with the GTSB in terms of when a facility will be built, can not be overlooked. If the GTSB is to decide on whether a facility is built in Clarington or in Toronto, with no voice on the board, the decision will not likely favour the Municipality. Development Charges would continue to be collected at the local level for the proposed future capital projects. 6.6 The Regional Official Plan would no longer be applicable if Clarington leaves the Region of Durham. The Director of Planning has advised that the approval process and direction on Official Plan matters would be dealt with directly by the Province. This process would eliminate some costs associated with the Regional Planning function but it will not necessarily alleviate the time constraints associated with the approval and response time for planning issues. , 6.7 The impact of solid waste services for Clarington outside of the GTA, is not anticipated to have a severe impact on Clarington particularly in light of the continued investigation with Canadian Waste Inc. regarding the purchase of a site for a waste transfer station within the Municipality. It is anticipated that a report on this issue will be forthcoming in the near future which will make final reobmmendatiomsand update the previously approved aqreement details. ADMIN-41-97 Page 1.0 The Region of Durham has no long range plan in place at present to deal with waste. In addition it is anticipated that within the next five to ten years the existing reserve fund, which heavily subsidizes waste and recycling, will be depleted resulting in a significant increase in the tipping fees. Consequently it appears that it may be in the Municipality's best interest to consider independence from the Region on waste issues. The recycling component of the waste function has not been fully explored and alternate arrangements will be explored should the approval be given to leave the Region of Durham. 7.0 Conclusion 7.1 It is clear that the status quo would be the preferred option for the Municipality of Clarington because many of the services provided by the Region are on a more efficient basis particularly those associated with large capital outlay for. construction projects and facilities. At the same time there are a number of costs such as administration etc that are overpaid for by the area municipalities and there is some duplication of functions between the two levels of government. 7.2 The analysis is not conclusive because many of the costs are difficult to apportion or assess, however if the best case scenario is a"break even"or even an increase in the cost to provide major services, the cost will be much less than that which will be downloaded through the GTSB to the Region of Durham and levied through the Regional levy to the residents of Clarington. 7.3 If Council decides that the best option for service delivery is for Clarington to become part of the County of Northumberland, as the largest urban centre it will have a significant voice in future decisions and it will continue to be accountable and accessible to the citizens of the Municipality of Clarington. If the studies conclude that it is not in the best interests of the Municipality to become part of the County structure, further negotiations with the Province can take place at that time. If Council decides to leave the GTA, and therefore the Region of Durham, and not to become part of the Northumberland County further negotiations with the Province can take place at that time. 7.4 The G.T.A. and GTSB would not benefit financially from the Municipality of Clarington remaining within its boundaries because of the increasing service demands, rapid growth, water and sewer expansion requirements, and its largely rural road network. Clarington has virtually no common issues with the large urban developments to the west and they would find it difficult to effectively address the rural community problems and complexities. 7.5 If the Province decides not to allow the Municipality one year to decide on its membership in the GTSB, it would therefore seem that it may be in the best interest of all concerned to allow the Municipality of-Clarington to leave the GTA and the Region of Durham immediately. This is the decision that Council will have to consider once the Province has responded to the request put forward by the Municipality of Clarington. 1 '> t Il i ADMIN-41-97 Page 11 Respectively Submitted, Reviewed by, . Marano, W.H. Stockwell, - Treasurer Chief Administrative Officer P. Barri erk i w � S. Vokes, Director of Public Works i WHS/MAM/pp i - i i I i i i i r ► ! ATTACHMENT #1 SF�P 1 0 1997 SECTION 4 I The Regional Municipality Of Durham ADDENDUM TO THE TWELFTH REPORT OF THE FINANCE & ADMINISTRATION COMMITTEE To The Council Of The Region of Durham September 10, 1997 Members of Council: The Finance & Administration Committee presents an ADDENDUM to the TWELFTH Report and respectfully recommends as follows: 6. REPORT#97-F-60 (REVISED) OF THE COMMISSIONER OF FINANCE REGARDING THE ESTIMATED IMPACTS ON THE REGION FROM THE See AUGUST 6 1997 "WHO DOES WHAT" PROVINCIAL ANNOUNCEMENT Attached Pages RECOMMENDATIONS TO COUNCIL 53.1 - 66 WHEREAS on August 6, 1997, the Minister of Municipal Affairs and Housing released an impact analysis which provided the estimated j changes in municipal costs and revenues that will result from the Who Does What package but also cautioned that the numbers 'should not be used to estimate over-all impacts on municipalities'; and WHEREAS on August 21, 1997, Bill 152 the Services Improvement Act, to provide new municipal funding responsibilities related to the Who Does What package, received first reading by the Provincial Legislature; and WHEREAS the Regional Council of Durham strongly objects to the lack of accountability for Regional taxpayers created by the downloading of the funding responsibility for certain services and the pooling of service costs across the GTA municipalities without any'say' in the management, delivery or scope of these services; and 403 . i • . I r -2- i WHEREAS the Regional Council of Durham has serious concerns regarding the uncertainty of Provincial estimates; the lack of Provincial direction regarding services to be downloaded; and, the lack of _ information regarding the Provincial transitional funding for interim property tax relief with a proposed implementation date of January 1, 1998; and WHEREAS the Region of Durham has already adapted to successive significant reductions in Provincial funding transfers over recent years and the Province has promised that actions taken at Queen's Park would not have an adverse impact on property taxpayers; and WHEREAS the Province of Ontario expressed its commitment to ensure a fair and equitable property tax system across Ontario, and given the acknowledged difficulties with residential undertaxation in Metro Toronto, the Region of Durham strongly objects to cost sharing with residential taxpayers of Metro Toronto; and i BE IT RESOLVED THAT the Province defer its plans to download costs to the municipal sector until the Ontario Fair.Assessment system is fully implemented andits impacts known to all municipalities. AND BE IT FURTHER RESOLVED THAT if the Province proceeds with the download of costs to the municipal sector that: i) the Province honour its commitment of no increases in property taxes.by providing sufficient funding to offset any additional costs to each individual municipality; i ii) the distribution of GO Transit costs across the GTA municipalities be based on an equitable balanced formula that takes into account service levels, system wide benefits and costs, capital expansion and benefits to Metro Toronto businesses; iii) any pooled downloaded costs only include the costs related to a j mutually agreed level of service in order to exclude the cost differential associated with Metro Toronto's higher level of service; and iv) the Province immediately release all relevant information to municipalities and pro-perty taxpayers to validate the Provincial assertion that the transfer of services will ease the burden on _ property taxes. 404 . 1 � 1 � �. - 3 - AND BE IT FURTHER RESOLVED THAT the Regional Chair express these concerns to the Premier of Ontario directly by letter with a copy of that letter and Report#97-F-60 (Revised) on the Commissioner of Finance be forwarded to the Minister of Finance, the Minister of Municipal Affairs and Housing; the Minister of Community and Social Services; Durham M.P.P.'s, the eight local area municipalities; the four local Boards of Education; the Local Boards of Trade and Chambers of Commerce; the Durham Region Manufacturers Association; the Durham Chapter of the Urban Development Institute; the Oshawa-Durham Homebuilders Association; the Durham Labour Council and the Durham Region Federation of Agriculture. Respectfully submitted, W. Arthurs, Chair I i 405 ' � I SECTION 4 The Regional Municipality Of Durham ADDENDUM TO THE TWELFTH REPORT OF THE FINANCE & ADMINISTRATION COMMITTEE To The Council Of The Region of Durham i i September 10, 1997 Members of Council: The Finance & Administration Committee presents an ADDENDUM to the TWELFTH Report and respectfully recommends as follows: 6. REPORT#97-F-60 (REVISED) OF THE COMMISSIONER OF FINANCE REGARDING THE ESTIMATED IMPACTS ON THE REGION FROM THE See AUGUST 6 1997 "WHO DOES WHAT" PROVINCIAL ANNOUNCEMENT Attached Pages RECOMMENDATIONS TO COUNCIL 53.1 - 66 WHEREAS on August 6, 1997, the Minister of Municipal Affairs and Housing released an impact analysis which provided the estimated changes in municipal costs and revenues that will result from the Who Does What package but also cautioned that the numbers 'should;not be used to estimate over-all impacts on municipalities'; and WHEREAS on August 21, 1997, Bill 152 the Services Improvement Act, to provide new municipal funding responsibilities related to the Who Does What package, received first reading by the Provincial Legislature; and WHEREAS the Regional Council of Durham strongly objects to the lack of accountability for Regional taxpayers created by the downloading of the funding responsibility for certain services and the pooling of service costs across the GTA municipalities without any 'say' in the management, delivery or scope of,these services; and 403 1 1 r r- -2- WHEREAS the Regional Council of Durham has serious concerns regarding the uncertainty of-Provincial estimates; the lack of Provincial direction regarding services to be downloaded, and, the lack of information regarding the Provincial transitional funding for interim property tax relief with a proposed implementation date of January '1, 1998; and WHEREAS tqe Region of Durham has already adapted to successive significant reductions in Provincial funding transfers over recent years and the Province has promised that actions taken.at Queen's Park would not have an adverse impact on property taxpayers; and WHEREAS the Province of Ontario expressed its commitment to ensure a fair and equitable property tax system across Ontario, and given the. acknowledged difficulties with residential undertaxation in Metro Teronto, the Region of Durham strongly objects to cost sharing with residential taxpayers of.Metro Toronto; and RE IT RESOLVED THAT the Province defer its plans to download costs to the municipal sector until the Ontario Fair Assessment system is fully implemented and its impacts known to all municipalities.. Respectfully submitted, I W. Arthurs, Chair r 404 HANDOUT September 10; 1997 "REVISED" TO: The Finance and Administration Committee FROM: R.J. Clapp, Commissioner of Finance RE: REPORT#97-F-60 (REVISED) OF THE COMMISSIONER OF FINANCE REGARDING THE ESTIMATED IMPACTS ON THE REGION FROM THE AUGUST 6, 1997 "WHO DOES WHAT" PROVINCIAL ANNOUNCEMENT RECOMMENDATION That the Finance and Administration Committee recommend to Regional Council that the following resolution be adopted: I WHEREAS on August 6, 1997, the Minister of`Municipal Affairs and Housing released an impact analysis which provided the estimated changes in municipal costs and revenues that will � result from the Who Does What package but also cautioned that the numbers"should not be used to estimate over-all impacts on municipalities"; and WHEREAS on August 21, 1997,Bill 152 the Services Improvement Act, to provide new municipal funding responsibilities related to the Who Does What package,received first reading by the Provincial Legislature; and WHEREAS the Regional Council of Durham strongly objects to the lack of accountability for Regional taxpayers created by the downloading of the funding responsibility for certain services and the pooling of service costs across the GTA municipalities without any"say" in the management, delivery or scope of these services; and I i WHEREAS the Regional Council of Durham has serious concerns regarding the uncertainty of Provincial estimates; the lack of Provincial direction regarding services to be downloaded; and, the lack of information regarding the Provincial transitional funding for interim property tax relief with a proposed implementation date of January 1, 1.998; and WHEREAS the Region of Durham has already adapted to successive significant reductions in Provincial funding transfers over recent years and the Province has promised that actions taken at Queen's Park would not have an adverse impact on property taxpayers; and i WHEREAS the Province of Ontario expressed its commitment to ensure a fair and equitable property tax system across Ontario, and given the acknowledged difficulties with residential i undertaxation in Metro Toronto, the Region of Durham strongly objects to cost sharing with residential taxpayers of Metro Toronto. BE IT RESOLVED THAT the Province defer its plans to download costs to the municipal sector until the Ontario Fair Assessment system is fully implemented and its impacts known to all municipalities. Kr MVK 7iY -r-ou tKtv���,��VM l"t.I.uMMISSIUNLK OF FINANCE REGARDING THE ESTIMATED IMPACTS ON THE REGION FROM THE AUGUST 6,1997. "WHO DOES.WHAT" PROVINCIALANNOUNCEMENT Page 26 RECOMMENDATIWA cont'd "REVISED" i . AND BE IT FURTHER RESOLVED THAT if the Province proceeds with the download of costs to the municipal sector that: i) the Province honour its commitment of no increases in property taxes by providing sufficient funding to offset any additional costs to each individual municipality; i i) the distribution of GO Transit costs across the GTA municipalities be based on an equitable balanced formula that takes into account service levels,system wide benefits and costs, capital.expansion and benefits to Metro Toronto businesses; iii) any pooled downloaded costs only include the costs related to a mutually agreed level of service in order to exclude the cost differential associated with Metro Toronto's higher level of service; and iv) the Province immediately release all relevant information to municipalities and property taxpayers to validate the Provincial assertion that the transfer of services will ease the burden on property taxes. AND BE IT FURTHER RESOLVED THAT the Regional Chair express these concerns to the Premier of Ontario directly by lettef with a copy of that letter and this report to be forwarded to the Minister of Finance, the Minister of Municipal Affairs and Housing; the Minister of Community and Social Services;Durham M.P.P.s,the eight local area municipalities; the four local Boards of Education; the Local Boards of Trade and Chambers of Commerce; the Durham Region Manufacturers Association;the Durham Chapter of the Urban Development Institute; the Oshawa-Durham Homebuilders Association; the Durham Labour Council and the Durham Region Federation of Agriculture. ,I I i I Kt!;rvK i sy 1-r-0U•(Kt!,v 1ar.u)yr INC.LvMMISSl()NEK UM•FINAN(:E RE(;ARDING THE ESTIMATED IMPACTS ON THE REGION FROM THE AUGUST 6,1997* "WHO DOES WHAT" PROVINCIAL ANNOUNCEMENT Page 3. REPORT 1.0 INTRODUCTION • On August 6, 1997, the Honourable Al Leach, Minister of Municipal Affairs and Housing released an impact analysis which was to provide"...the next level of detail on estimated changes in municipal costs and revenues that will result from the Who Does What package announced on May 1, 1997". • Further,on August 21, 1997,Bill 152, the Services Improvement Act received first reading by the Provincial Legislature. An overview of Bill 152 is provided in Report#97-F-59 of the Commissioner of Finance as contained in the agenda for the September 3, 1997 Finance and Administration Committee. •. Attachment#I to this report provides a copy of the letter to the municipalities in Ontario from the Minister of Municipal Affairs and Housing and the applicable schedule of Potential Allocation of Costs and Revenues to Durham Region. 2.0 ESTIMATED FISCAL IMPACT ON THE DURHAM MUNICIPAL SECTOR • The financial impact information contained in this report has been provided solely by the Province. The Province has not provided further details regarding the downioading data or pooling methodology which forms the basis of their financial analysis. In addition, the financial information is subject to the following qualification: • The Province has itself indicated that "There are several ways to allocate costs and revenues... this package should not be used to estimate overall impacts on municipalities". (Complete Provincial qualification of the data is provided in Attachment#2). • The Province has estimated that the net costs of downloading to the Durham taxpayer may range from$17.9 million to$21.1 million depending upon the allocation of the residential education tax relief. The "real" financial impact on the Durham taxpaver increases to the range of$35.3 million to$38.5 million when the additional cost of previously announced downloading is taken into consideration, (elimination of the Municipal Support and Library Grants and the transfer of Provincial Highways). See table on following page. J T . , 1 •....v•.• ni.-•-vv�•�u•Wr u�vr •i�a V.V1��h�WJ�VI�OK ve P IIV/UVI,C.*KC".^Kul 1 V . THE ESTIMATED IMPACTS ON THE REGION FROM THE AUGUST 6.1497 "WHO DOES WHAT" PROVINCIAL ANNOUNCEMENT Page 4. i 2.0 ESTIMATEDIMPACT ON THE DURHAM MUNICIPAL SECTOR(cont'd PROVINCIAL IMPACT ON THE DURHAM TAXPAYER OF THE FUNDING TRANSFERS ANNOUNCED BY THE PROVINCE ICI ALT#1 ALT#2 50% OF SINGLE ED.RES. ED.RES. TAXES TAX RATE (S's million) (S's million) 1. Pooled Services Social Assistance 27.1 27.1 Child Care 3.4 3.4 Public Health 7.4 7.4 Social Housine 40.8 40.8 Sub Total-Social Services 78.7 78.7 GO Transit 21.7 21.7 Ambulances 7.6 7.6 Sub Total-Pooled Services 108.0 108.0 2. Non-Pooled Services Property Assessminnt 4.5 4.5 Farm Tax Rebate 4.9 4.9 Gross Receipt Tax 3.4 3.4 Other 3.1 3.1 ISub Total Non Pooled Services 15.9 15.9 3. Total Download Costs 123.9 123.9 4. Less Residential Education Tax Relief 106.0 102.8 5. Net Additional Cost 17.9 21.1 HOWEVER.THE REAL TAX IMPACT IS:'- (A) CHANGES OF AUGUST 6/97(PER ABOVE) 17.9 21.1 (B) PLUS PREVIOUSLY DOWNLOADED COSTS \Iunicipal Supper Grant :6.5 16.5 Library Grants 0.9 0.9 Provincial Highways ?? ?? Sub Total 17.4 17.4 (C) TOTAL REAL I,%IPACTTO DURHAM MUNICIPALSECTOR 35.3 ' 38.5 KtrvKl ffvi-r-bu tKwlat:u)ur 1 Hr'c oMMWIONER OF FINANCE REGARDING THE ESTIMATED IMPACTS ON THE REGION FROM THE-AUGUST-6,1997 "WHO DOES WHAT" PROVINCIAL• ANNOUNCEMENT Page 5. •� I I 2.0 ' ESTIMATED LMPACT ON THE DURHAM MUNICIPAL SECTOR/cont'd i • The estimated impact of the Provincial downloading is an increase in residential property taxes ranging from $224 to$244 per household(depending on the education tax alternatives). 3.0 HIGHLIGHTS OF MAJOR CONCERNS ASSOCIATED WITH PROVINCIAL ANNOUNCEMENT 3.1 Uncertainty of Provincial Estimates • The Provincial announcement indicated that the impact data should not be used to estimate an overall impact for Municipalities..In many case's, the Province has cautioned that the information is unreliable, unavailable and lacking methodological detail. • The lack of certainty and the unavailability of financial operational data related to the downloaded services,places staff in an untenable position in terms of meeting the responsibilities associated with planning, budgetting and delivering these services with a starting date of less than four months. 3.2 Additional Burden on Municipal Property Tax Base i • The impact of the August 6, 1997 Provincial announcement along with the previously announced cost transfer to municipalities is a direct download burden of an additional S1.0 billion to the municipal property tax base in Ontario for 1993 as follows: I I Cost of Downloads to Ontario Alunicipalities in 1998 S million Additional Costs to All Municipalities (vet of 50%of Education Credit) 545.3 Elimination of Municipal Support Grant 666.0 Downloading of Provincial Highways 75.0 Elimination of Water Works Support 100.0 Shift in Education P.I.L.'s 100.0 Education Share of Gross Receipts Tax 100.0 Sub Total Costs 1,536.3 i Less: Community Reinvestment Fund (500.0) Transitional Assistance(annual) (70.0) Total Net Savings to Province 1,0163 • It is generally agreed that social service costs should be-funded from income redistributive sources-not the property tax base. In addition, these costs are subject to volatility in economic downturns which may impose financial burdens beyond the scope of the property tax base in the future. norvn nr -�-v4� c�vwcv�vr nG'i vinMI�1U1v�K UP I'INANC E KEI;AKDINU Y HE ESTIMATED IMPACTS ON THE RMOk FROM THE AUGUST 6,1997 "WHO DOES WHAT"PROVINCIAL ANNOUNCEMENT Page 6. 33 Provincial la' of No Property Tax Increase • It does not appear possible for Durham to absorb the additional cost being downloaded from the Province without an increase in property taxes in 1998. • The Region has already absorbed reductions in Provincial funding through the Social Contract, Expenditure Control Plan, Municipal Support Grant and red circle funding for the Homes for the Aged totalling approximately$24 million and implemented a Re-engineering process to save an initial $6.0 million with no increase or very slight increases in property taxes over the past few years. 3.4 Lack of Provincial Direction on Downloaded Services • -Many key decisions regarding the allocation of costs,service delivery and operational decisions have not been made by the Province relating to those services scheduled to be downloaded on January 1, 1998 (including Social Housing,Ambulances, GO Transit, Welfare,etc.). • Moreover, the Province has not yet indicated which tier of municipal government is to assume responsibility for each downloaded service. 1 • It is imperative that these decisions be finalized in the very near future so that plans can be finalized by municipalities for the delivery of services commencing on January 1, 1998. 3.5 No Information on Transitional Funding • The Province has not announced the details on the distribution of the Community Reinvestment Fund(S500 million), transitional assistance($70 million) nor restructuring assistance(S800 million over four years). _ While transitional funding may provide interim financial relief to the local tax payer, this type of funding cannot be relied upon in the long term to offset the additional costs resulting from the downloaded services. 4.0 FISCAL IMPACT OF THE POOLING OF DOWNLOADED SERVICES • Approximately $300 million of service costs would be shifted from Metro Toronto to the 905 Regions effective January 1, 1998 (Social Assistance, Child Care, Public Health,Ambulance,Social Housing and GO Transit) as a result of the pooling of services across the GTA. It • The pooling of GO Transit costs based upon "morning boardings" is an example of the significant biases against the 905 Regions in favour of Metro Toronto. REPORT#97-F-60(REVISED)OF THE COMMISSIONER OF FINANCE REGARDING THE ESTIMATED IMPACTS ON THE REGION FROM THE AUGUST 6,1997 "WHO DOES WHAT"PROVINCIAL ANNOUNCEMENT Page 7. ' I 4.0 FISCAL IMPACT OF THE POOLING OF DOWNLOADED SERVICES/cont'd • The Province has not provided "pre pooling"cost information nor the details concerning the methodology used to determine the fiscal impact of pooling upon individual 905 Regions. • However, based on previous analysis conducted by Regional staff, it is estimated that the marginal cost savings to the Durham municipal sector due to pooling of social services will be more than offset by the significant additional costs to Durham related to the pooling of GO Transit Social Housing Health and Ambulance services. I S.0 PAY WITHOUT SAY- NON ACCOUNTABLE TO REGIONAL TAX PAYERS I • Municipalities will be obliged to "pay without say" by contributing financially for a number of functions without any accountable input to the management and delivery of both downloaded and pooled services. • In addition, municipalities may be asked to assume contracts that the Province has entered into with third parties(e.g. ambulance,social housing etc.). • It is highly unlikely that the Region will be able to achieve savings of approximately 2.0% per year or$41.1 million over three.years(refer to page 5 of Attachment#1) as suggested b, the Province for pooled services for which the Region has no administrative authority or accountability. • The concept of saving 541.1 million from efficiencies as estimated by the Province to offset the cost of the downloaded services for Durham is flawed as it: i (1) represents a total savings of 2%per year for three years=but applied in year 1 to offset the Provincial download cost (2) includes efficiencies on 2%of the Region's uncontrollable budget costs relating to Police and General Welfare(approximately 80%of the current general tax levy budget). (3) includes savings on the cost of downloaded'and pooled services for which the Region will have no accountable input i.e. pay without say • Furthermore, it is unreasonable for the Province to contend that Durham Region can save an additional $41.1 million in savings through efficiencies over and above the S24 million in funding reductions previously absorbed by the Region due to the Social Contract, ECP, Municipal Support Grant elimination and red circle funding for Homes for the Aged. i 6.0 1998 REGIONAL MUNICIPAL SECTOR TAX BILL • This Provincial downloading initiative will further"entangle" the services delivered by the Durham municipal sector and result in an increased level of confusion for the taxpayers of Durham: p rcEPORT N97-1--60(RtV1bLv)tlr 1 Htl vMM���wwcK yr r�(`A�� c ncv.�iaw .v THE ESTIMATED IMPACTS ON THE REGION FROM THE AUGUST 64 1997 "WHO DOES WHAT" PROVINCIAL ANNOUNCEMENT Page 8. I 6.0 1998 REGIONA.I, MCINICIPAL SECTOR TAX_>Wcont'd COST COMPONENTS OF THE PROPERTY TAX BILL I S'II27�IIt Potential 1998 Tax Roglo Education Mega city Local Education it i D Region GO B r Local SUMMARY • In 1998, the Durham Municipal sector will be facing unprecedented budget related cost pressures. Not only will the Region be faced with renewed budgetary requirements for current operations such as roads and police, but also the local tax bill will be affected by: • Impact of market value reassessment • Cost of new services dowploaded for the first time • Changes in the sharing of funding for existing services • Charges imposed by the Greater Toronto Services Board • Cost of services "pooled" with Metro Toronto • Limitations imposed on services and costs for which development charges can be coliected • In light of these fiscal impacts facing the Durham Municipal Sector in 1998, it is recommended that the Province delav the imposition of the downloading and pooling of municipal services until such time as market value reassessment has been fully implemented. If the Province does proceed with the downloading and pooling initiatives in 1998, Provincial funding to municipalities must be realigned to ensure that there is no additional tax burden to the local property tax payer in 1998 and subsequent years. R.J. app, CA Commissioner of Finance Recommended for Presentation to Committee G.H. Cubitt, M.S.W. Chief Administrative Officer _ j a.K:RFroRTt%W-D-w rdye l or 5 Ministry.of• Minist6re des r Municipal Affairs Affaires muniapales CLERK'S OEPAR fMtfv E arld Housing et du Logemertt Office of the Minister beau du minis Original °'ta'm' `^ omaom 777 Bay Street 777 rue Bay To: Toronto ON MSG 2E5 -Toronto ON M5G 2= (416)585-7000 (416)585-7000 copy To. i - i August 6, 1997 GC.- F;i, To all Heads of Council: Take Apor.Action � I am writing to provide you with the next level of detail on estimated changes in municipal costs and revenues that will result from the W-ho Does What package announced May 1. We provided this data yesterday to the Provincial-Municipal Implementation Team and the Social and Community Health Services Implementarion Team for their information. I know you are concerned about your ability to begin your 1998 budget process, and I understand that concern. •I believe the numbers in this package, along with the information provided about how these numbers were arrived at; will allow you to begin the process. I Please keep in mind,though,that these numbers do not represent the actual impact of Who Does What on your municipality. They are bused on the current cost of providing the services in question. The whole point of Who Does.What is to eliminate duplication and put in place a more j efficient and less expensive way to deliver services. The cost of delivering these services in the future will be lower than the current costs shown here. I The numbers in this package do not show the effect of the Community Reinvestment Fund_ That permanent 5600 million a year program along with 570 million in additional annual transition funding, wall help municipalities that face t:nique circumstances. You will notice as well that we have calculated what the impact of Who Does What would be if each municipality finds new efficiencies_ If municipalities can save about two cents on the-dollar each year over the next three years,thdv will be able to offer property taxpayers a tax cut by the year 2000. Across the province, property-tax cuts should average five to 10 per cent. At the provincial level we are working hard to deliver services as efficiently as possible. We are cutting internal administrative costs by a third, eliminating the deficit and delivering a tax cut, -While absorbing reductions in federal tiarnfer payments.. The S2.5 billion extra tax room you will receive when we cut residential prope..v taxes for education in half, the Community Reinvestment Funds and the new flexibility you will have to deliver services cost effectively will put you in a good position to cut taxes too. I encourage you to set your own tax reduction target, and we will provide you with the tools to help you achieve it_ !2 60 I11.6A1.111i1Cllt. // 1 Page 2 of 5 -2 - The government also announced today that the cost of social services,social housing,public health services, and ambulance.services will be equalized'across the.Greater Toronto Area .GO Transit costs will be shared by GTA regions,the new City of Toronto and Hdmilton-Wentworth, which is also served by GO_ We made this decision.because the GTA is really a single . catchment area for social and health services. This equalization will allow Toronto to'meet the demands it faces, with the rest of the GTA paying.its fair share of the cost. The economic health . ' of the whole region.depends on a solid core.' Everyone in the GTA loses if the core starts to ' erode. In addition to the over-all numbeis,-the Kmistry of Finance released preliminary assessment data today to help municipalities plan for the new Ontario Fair Assessment System. As well,the Ontario Provincial Police has released cost-estimates for municipalities that until now have been receiving local policing services from the OPP at no.direct cost to their municipal taxpayers. That information is enclosed. There are many levels of government,but only one taxpayer. The people of Ontario will hold all'• elected officials accountable for delivering the best possible services while holding taxes down_ If you have questions about this package of numbers,•please call your.local office of the Ministry. of Municipal Affairs and Housing Regional Operations'Btnnch: For information on specific programs, please contact the appropriate ministry. I •Sincerely, - . L 'Mi-nister SOOw a 0.0-o- Page 3 of 5 News Release CommunigUe Ontario Ministry of Ministere des Municipal Affairs Affaires rrmtnicipales and Housing et du Logement it For immediate release August 6, 1997 Leach says municipal tax cuts achievable I Municipalities can cut taxes, Municipal Affairs and Housing Minister Al Leach said today following the release of estimated changes in municipal costs and revenues that would result from the government's Who Does What initiative. He said the numbers show municipalities will be'able to manage the new alignment of municipal and provincial responsibilities announced May 1. The new alignment, based on.a proposal from the Association of Municipalities of Ontario, is intended to bring education costs under control, and provide better services at lower cost to taxpayers. "By finding new efficiency savings of about two cents on the dollar per year over the next three years, municipalities will be able to lower their residential property taxes by the year 2000," Leach said. `Across the province, property tax cuts should average five to 10 per cent.' 'Every level of government, every business, every taxpayer in Ontario has a responsibility to manage within his or her means,' Leach said. `The province is cutting internal administrative costs by a third, eliminating the deficit and delivering a tax cut, while absorbing reductions in federal transfer payments. Municipalities should set their own tax cut targets, and we've given them the tools to help them do it_" Since the Greater Toronto Area is really a single catchment area for social and health services; those costs — along with GO Transit costs —will be equalized across the entire GTA.' "Metro — at the heart of the GTA—carries more than its fair share of the responsibility for social services in the GTA," Leach said. `in some cases, people who need services cross municipal boundaries to get them. It's only fair to equalize the cost of those services, especially since the economic and social health of the whole region depends on a solid core.' The government is also implementing a new assessment system that will make property taxes fairer, more accountable, more consistent and more understandable for taxpayers. Preliminary data to help municipalities plan for the new system were released today. Also released today were cost estimates that are part of the process to bring fairness to police financing in Ontario. Currently 576 municipalities receive local policing services from the Ontario Provincial Police at no direct cost to their municipal taxpayers while 202 municipalities pay for the same services. OPP costing estimates are based on a standard formula that takes into account the actual cost of delivering police services in each municipality. 12 P , Page 4 of 5 - 2 - I� The release of this costing information is a first step toward enabling every municipality in Ontario to decide how best to provide police services for its residents. Local governments will make decisions about local services, while the provincial government will ensure province-wide I standards of policing and community safety. To help municipalities make the transition to their new roles under Who Does What, the govemment will spend $800 million over three years through the Municipal Capital and Operating Restructuring Fund to support municipal restructuring. As well, the government will establish a permanent 5500-million-a-year Community Reinvestment Fund and provide $70 million a year in additional transition assistance for municipalities with special needs. Two teams of municipal representatives are advising the government on implementation issues. The Social and Community Health Services Implementation Team and the Provincial-Municipal.;n Implementation Team will look at how responsibilities should be transferred, how new municipal costs should be allocated, and on what basis the Community Reinvestment Funds.should be distributed. As the teams' recommendations come in and the government makes decisions on them, municipalities should be in a much better position to budget for 1998. "The Community Reinvestment Funds, the new flexibility municipalities will have to deliver services cost-effectively and the$2.5 billion in tax room they will have when we cut residential i property taxes for education in half should put them in an excellent position to cut property taxes," Leach said. "There are several levels of govemment, but only one taxpayer," Leach added. `The people of Ontario will hold all elected officials accountable for delivering the best possible services while holding taxes down.' I - 30 - For more information, please contact: Myra Wiener Christine Burkitt Municipal Finance Branch Office of the Minister (416) 585-7200 - (416) 585-6932 For information on Ontario Provincial Police costs, please contact: Stephanie Bolton olton Graham Gleason Communications Branch Ontario Provincial Police Ministry of the Solicitor General (705) 329-6200 and Correctional Services (416) 325-9692 Please visit the.Ministry of Municipal Affairs and Housing's World Wide Website at http://www.mmah.gov.on.ca Disponible en francais 63 r RQTENTIAL ALLOCATION OF•COSTS AND REVENUES AS PER' MAY 11 1997'AGREEMENT $'MiUion Qurham•R"qgion Alt mattes 1. Alta r adVo 2 50%of Ed. Single Ed.Res.. Rea Taxes Tax Rate Social Assistance 27.1 27..1 Child Care 3.4 3.4 Public Health 7.4 .7.4 Ambulances 7.6 7.6 Social Housing 40.8 40.8 ChOdren's Aid Societies (2-6) (2.6) GO Transit 21.7 21.7 Transit-Operating and Capital 5.4 5:4 Ferries OA OA Airports OA 0.0 Septic inspecc5ons 02 02. Policing OA OA Provincial Offences Net Revenues (1.7) (17) Lbmries 0.7 0.7 Property Assassrnent 4.5 4.5 Managed Forests/Conservation Lands 1.1 1.1 Farm Tax Rebate 4.9 I 4.9 Gross Receipts Tams 3.4 ; 3.4 Residential Education Tax Room 106.0 1028 I Net Change in Municipal Costs/Revenues: 17.9 212 Post-WOW Munir_R Own-Purpose Spending 608.3 608.3 Efficiencies by 2000-01 (41.1) j (41.1) (2.3%per year in each of next 3 years) WOW Net Change After Efficisrncies (23.1) �I 19.8) As%of Post-WOW Municipal Own-Purpose SpGn ' 1 (3.8) (3.3) All figures are estimates. See accompanying notes. Transfer of responsbUitlas and related changes may require the approval of the Legislature.where applicable. i 6 64 - 1 ) ? 4 j { 1 BACKGROUNDER A New Way of Doing Business On May 1 , 1997, the Ontario government announced an agreement on transfers of responsibilities between the province and municipalities under the Who Does What initiative. The Who Does What initiative has three goals: - controlling the spiralling cost of education - making governments less.costly and more effective by disentangling and by eliminating duplication in service delivery - bringing tax fairness to Ontarians in every municipality. On iNlay 1 , the province released information on the province-wide impacts of.these transfers of responsibilities. The attached information shows these impacts at the upper-tier district and municipal level. How to use the attached information on local impacts of WDW transfers This information is intended to assist the provincial/municipal implementation teams as they develop recommendations•for the government on how transfers of responsibilities should be implemented. There are several ways to allocate costs and revenues; this package illustrates only one. For the following reasons, this package should not be used to estimate over-all impacts on municipalities- - Many key decisions around the.cost-sharing arrangements between the province and municipalities, the allocation of'c*osts and revenues across municipalities or regions, and the allocation of provincal restructuring and support funds have not j been made. Distribution of the $500 million annual Community Reinvestment Fund and the $70 million--annual Additional Transition Assistance will have a- significant effect on the outcome. These decisions will be made•through the ongoing consultations between the province and representatives of municipal governments. - Many municipal services will be facing some sort of change. Whether it is greater responsibility for current municipal services, such as sewer and water, or taking on a new role such as social housing, municipalities need to look at how to provide services in a more efficient and effective way. By using the tools and flexibility to find innovative and different ways of delivering services, municipalities should be able to find savings and efficiencies. 1 ) ,z n Page 2 of 2 .. Assessment numbers used for allocation are still preliminary as new OFAS data will not be ready MTV! fall '97. The weighting factor is also an approximation (further decisions on tax ratio target ranges must be made before final weighting). The attached information is based on ministries' most up-to-date information on program costs. Due to the nature of individual programs, data for some programs is more current than for others. Note that while the data are shown at the upper tier level, this is not intended to indicate that all program impacts will be shared at the upper tier. For some programs, such as policing, costs will be allocated a the lower tier. - i I The information provided in this package is only a next step.. More will be provided as further decisions are made. Ultimately, decisions made by municipalities as they set their budget priorities will determine what the bottom line will be in each municipality. August 6, i 997 I I I THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 98- 53 being a By-Law to amend By-Law 84-63,the Comprehensive By-Law for the Corporation of the Municipality of Clarington. WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-Law 84-63, as amended, of the Corporation of the former Town of Newcastle in accordance with application DEV 97-097 to permit a development consisting of 929 m2 of retail commercial floorspace, 2,787 m2 of medical office space, and 126 seniors apartment units. i NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Section 16.5.11 "General Commercial Exception (C1-11) Zone"is hereby deleted and replaced by the following new provisions as follows: i 16.5.11 GENERAL COMMERCIAL EXCEPTION (Cl-11) ZONE: Notwithstanding Sections 3.12,3.15,16.1,16.2,and 16.3,those lands zoned(Cl- 11) as shown on the Schedules to By-Law 84-63 shall be subject to the following zone regulations: a) Definitions i) Landscaping Strip Shall mean an area of land used for any one or more of the planting of trees,shrubs,flowers,grass,or other horticultural elements,such as decorative stonework, fencing, or screening. b) Permitted Residential Uses i i) a senior citizen's apartment building c) Permitted Non-Residential Uses i) bakery shop; I ii) bank of financial establishment, business, professional or administration office; iii) convenience store; iv) day nursery; v) dry cleaners distribution centre; vi) eating establishment; vii) medical or dental clinic with associated laboratory services; - 2 - viii) pharmacy; ix) retail commercial establishment; x) service shop, light; and, xi) service shop, personal. I d) Regulations for Residential Uses i) Front Yard (minimum) 77.0 m ii) Exterior Side Yard (minimum) 18.0 m iii) Interior Side Yard (minimum) 16.5 m except where a part of a single storey portion of a senior citizen's apartment building is located-within 35.0 m of the rear lot line, then the setback shall be 2.0 m iv) Rear Yard (minimum) 18.0 m except where a part of a j single storey portion of a senior citizen's apartment building is located within 28.0 m of the interior lot line, then the setback I shall be 11.0 m v) Building Height (maximum) 4 storeys vi) Dwelling Units (maximum) 126 units A) Parking Space Size 5.2 metres in length by 2.75 i metres in width provided that such space is perpendicular to a landscaping strip viii) Parking Spaces (minimum) 32 I e) Regulations for Non-Residential Uses 1) Front Yard (minimum) 1.0 m (maximum) 5.0 m ii) Exterior Side Yard (minimum) 2.0 m (maximum) 8.0 m iii) Building Height (maximum) 3 storeys iv) Retail and Personal Service Floor Space (maximum) 929 m2 v) Office Floor Space (maximum) 2,787 m2 vi) Parking Space Size 5.2 metres in length by 2.75 metres in width provided that such space is perpendicular to a landscaping strip - 3- I vii) Parking Spaces (minimum) 168 viii) Loading Spaces 2 f) General Regulations i) Landscaped Open Space (minimum) 22%d' 2, This By-Law shall come into effect on the date of the passing hereof, subject to the provisions of Sections 34 of the Planning Act, R.S.O. 1990. By-Law read a first time this 30thday of March 1998. I By-Law read a second time this 30th day of March 1998. By-Law read a third time and finally passed this30th day of March 1498.. MAYOR CLERK i i i THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON I BY-LAW NUMBER 98-54 i being a By-law to authorize the entering into a Park Licence Agreement with Ontario Hydro, the Owner of Utility Corridor located in Part Lot 31, Concession 1, of the former Township of Clarke, now in the Municipality of Clarington. WHEREAS,the Council of the Corporation of the Municipality of Clarington has approved an Environmental Management Plan for the area south of the CN Railway, east of Cobbiedick Road and west of Toronto Street, known as the Samuel Wilmot Nature Area; AND WHEREAS, the Ontario Hydro has agreed to lease a portion of the Hydro Transmission Corridor that traverses the Nature Area to the Municipality of Clarington for a period of twenty (20) years commencing on January 1 st, 1998; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. That the Mayor and Clerk are hereby authorized to execute on behalf of the Corporation of the Municipality of Clarington,and seal with the Corporation's seal, a Park Licence Agreement between Ontario Hydro, the Owner of the Hydro Transmission Corridor being Part 13 Registered Plan 10R-993 in Part Lot 31, Concession 1, (Township of Clarke) now in the Municipality of Clarington. BY-LAW read a first time this 30th day of March 1998. BY-LAW read a second time this 30th day of March 1998. BY-LAW read a third time and finally passed this 30th day of March 1998. MAYOR CLERK i THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 98- 56 Being a By-law to amend By-law 91458 being a By-law to Regulate Traffic on Highways, Municipal and Private Property' in the Municipality of Clarington WHEREAS the Council of the Corporation of the Municipality of Clarington deems it desirable to amend By-law 91-58; NOW THEREFORE the Council of the Municipality of Clarington enacts as follows: 1) Schedule XV "Through Highways" of By-law 91-58 is amended by: A) adding the following reference: Column 1 Column 2 Column 3 Highwav From To High Street North limit of Fourth South limit of (Bowmanville) Street Longworth Avenue Meadowview East limit of Scugog West limit of High Boulevard Street Street (Bowmanville) 2) Schedule XVI "Stop Signs" of By-law 91-58 is amended by; A) adding the following reference: Column 1 Column 2 Intersections Facing' Traffic Meadowview Boulevard and Westbound on Meadowview High Street Boulevard (Bowmanville) Meadowview Boulevard and Eastbound on Meadowview High Street Boulevard (Bowmanville) Meadowview Boulevard and Westbound on Meadowview Scugog Street Boulevard (Bowmanville) Hogan Crescent and High Eastbound on Hogan Crescent Street (Bowmanville) Hogan Crescent and Meadowview Southbound on Hogan Crescent Boulevard (Bowmanville) 3) This By-law shall come into Force on the date that it is approved by the Council of the Regional Municipality of Durham and when signs to the effect are erected. BY-LAW read a first and second time this 30th day of March 1998 l BY-LAW read a third time and finally passed this 30th day of March 1998 MAYOR CLERK