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HomeMy WebLinkAbout04/23/2012 mull LwAq dv r General Purpose and Administration Committee Minutes April 23, 2012 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, April 23, 2012 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Absent: Councillor M. Novak Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Deputy Fire Chief, M. Berney Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Traill announced the following upcoming events: • A "Pitch in Day" for Samuel Wilmot Nature Area will be held on Saturday, April 28, 2012 at 9:00 a.m. • A service for the Workers Day of Mourning will be held on Saturday, April 28, 2012 at 10:00 a.m. in Bowmanville. - 1 - General Purpose and Administration Committee Minutes April 23, 2012 Councillor Woo attended the following events: • The Big Brothers and Sisters Annual Volunteer Appreciation Event on Wednesday, April 18, 2012. • The "Say No to Hate Rally" on Wednesday, April 18, 2012, in Oshawa. • The Durham Region Spring Compost Give Away Event on Saturday, April 21, 2012. Councillor Woo announced the following upcoming events: • The Bowmanville Pathfinders will be receiving their Canadian Citizenship Badge on Wednesday, April 25, 2012 in the Council Chambers. • A "52 Babies Birthday Party", for residents born in 1952, will be held at the Newcastle Town Hall on Friday, April 27, 2012. Councillor Hooper attended the following events: • The Battle of the Books, hosted by the Clarington Public Library on Tuesday, April 17, 2012 at the Visual Arts Centre. • The Grand Opening of the new business, Ideal Diet, on Thursday, April 19, 2012 at 110 King Street West, Bowmanville. • The Grand Opening of Pure Spa and Fitness on Saturday, April 21, 2012 at 1 Division Street, Bowmanville. • The Annual General Meeting and Business Awards for the Clarington Board of Trade on Thursday, April 19, 2012, at the Beech Centre. • The Courtice Rotary Spring Clean-Up on Friday, April 20, 2012. • The Bike Fit/Road Safety/CAA Information Session hosted by the Clarington Beech Street Spinners and Clarington Older Adults Association at the Courtice Community Complex on Friday, April 20, 2012. • The Pitch In Event on Saturday, April 21, 2012 in Hampton. • The 2012 Bowmanville MS Walk on Sunday, April 22, 2012, which started at the Bowmanville High School. Councillor Hooper announced the following upcoming events: • A Free Invasive Species Workshop, sponsored by the Central Lake Ontario Conservation Authority (CLOCA), to be held on Saturday, May 5, 2012 from 10:00 a.m. to 12:00 noon, at the Purple Woods Conservation Area. • CLOCA will be selling rain barrels for $50, with $10 donated back to support CLOCA Environmental Education programs. Orders can be placed online with pickup on Saturday, June 16, 2012 from 11:00 a.m. to 3:00 p.m. Councillor Neal attended the Second March Social on Thursday, April 19, 2012 at the Jubilee Pavilion in Oshawa. - 2 - General Purpose and Administration Committee Minutes April 23, 2012 Councillor Partner attended the following events: • The Newcastle Horticultural Society's fundraiser luncheon on Wednesday, April 18, 2012 at the Newcastle Community Hall. • The Trees for Rural Roads Program on Saturday, April 21, 2012, handing out approximately 900 trees. • The Grand Opening of Express Yourself Photography on Saturday, April 21, 2012 in Newcastle. • The 10th Annual Spaghetti Dinner on Saturday, April 21, 2012 at the Orono Town Hall. Councillor Partner announced the following upcoming events: • Students from Sir Sandford Fleming College will be presenting their findings to the Business Improvement Associations and Community Improvement Liaison Committees on Tuesday, April 24, 2012 at 7:00 p.m. at the Orono Town Hall, and at the Newcastle Community Hall on Thursday, April 26, 2012 at 7:00 p.m. • The Ganaraska Region Conservation Authority will be selling rain barrels. Mayor Foster attended the following events: • A Job Fair, hosted by Covanta Energy, in partnership with the Clarington Board of Trade, at the Courtice Community Complex on Tuesday, April 17, 2012. He added that 40-45 business participated. • The Bowmanville Rotary Pitch-In Event on Friday, April 20, 2012. • The Pitch-In Clean-Up Event on Friday, April 20, 2012 at S.T. Worden Public School. • The "Ontario Power Generation (OPG) and Durham Regional Police Service (DRPS) Complete Security Change of Command" on Wednesday, April 18, 2012, after 10 years of DRPS providing security. Mayor Foster announced the following: • The June edition of the magazine, "East of the City" features Clarington's Mary Ann Found of the Found Family Farm. • A service for the Workers Day of Mourning will be held on Saturday, April 28, 2012 at 10:00 a.m. in Bowmanville He noted that there will also be a service at noon on the same day at the Oshawa City Hall. • The DRPS will be hosting a free information session on Internet Child Exploitation (ICE) on Thursday, April 26, 2012, at 7:00 p.m., at the Durham Regional Police Headquarters in Whitby. • The Annual Support our Troops Dinner will be held on Thursday, April 26, 2012 at the Deer Creek Golf & Banquet Facility. • A Courtice Rotary Birthday Party will be held on Tuesday, April 24, 2012, at 6:00 p.m. at Shoeless Joes in Courtice. - 3 - General Purpose and Administration Committee Minutes April 23, 2012 MINUTES Resolution #GPA-262-12 Moved by Councillor Partner, seconded by Councillor Woo THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on April 2, 2012, be approved. CARRIED PUBLIC MEETING (a) Subject: Application to the Zoning By-law 84-63 Applicant: Michael Terry Sullivan Report: PSD-021-12 Nicole Granzotto, Junior Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Michael Terry Sullivan, applicant, was present and stated that he was in support of the recommendations contained in the Report and was available to answer questions. DELEGATIONS Jaison Gibson was present regarding `Challenges to Evolve into a Modern Human Being in Clarington'. Mr. Gibson stated that he believes that it is critical that the public be able to adapt and this will require experimenting, which he is working on. Mr. Gibson used his family farm as an example of something that needs to adapt. He explained that he started a farm gate stand, as part of a "no stress farm" experiment. Mr. Gibson explained that the farm gate stand did not have set prices and it was "pay what you want" in order to reduce the stress. He added that this year he plans to add kale to the mix of farm produce. Mr. Gibson also plans to work with local farm producers to ensure a greater share of local food at the food markets and he urged everyone to buy local. Mr. Gibson suggested a local live animal auction and local jarring facility are required in Clarington. He noted that he is also saving his seeds for planting from year to year. Mr. Gibson referred to a previous proposal to hold a folk festival on his family's property as an example of change. He suggested that the feeling of community needs to be fostered in order to evolve into a modern human being in Clarington. Mr. Gibson suggested that 2012 might be the end of the current way of thinking, not the end of the world, but that everyone must be prepared to adapt. He urged members of the public to speak in front of Council rather than to rally with violence. Mr. Gibson suggested that there should be a rest stop on the bike trail, within Bowmanville, in order to move away - 4 - General Purpose and Administration Committee Minutes April 23, 2012 from the combustion engine. He stated that he is providing eggs to the public, but will not be receiving chickens until July when natural feed is available. Resolution #GPA-263-12 Moved by Councillor Woo, seconded by Councillor Partner THAT Mr. Gibson's delegation, regarding `Challenges to Evolve into a Modern Human Being in Clarington', be received with thanks. CARRIED Pam Lancaster, Stewardship Technician, Ganaraska Region Conservation Authority, was present regarding an Overview of the 2011 Grants for the Clean Water Healthy Lands Financial Assistance Program (CWHLFAP). She made a verbal presentation to accompany a PowerPoint presentation and a handout regarding the Program. Ms. Lancaster explained the goal of the CWHLFAP, which is to improve overall watershed health. She also explained how the financial assistance program works, including the review process, and funding amounts. Ms. Lancaster provided the Committee with an overview of the accomplishments over the past five years. She explained that landowner contacts are important to the success of the program. Ms. Lancaster also explained the benefits of the program to the natural environment. She announced the new 2012 initiative, "Trees for Rural Roads". Resolution #GPA-264-12 Moved by Councillor Partner, seconded by Councillor Woo THAT the delegation of Pam Lancaster, regarding the Clean Water Healthy Lands Financial Assistance Program, be received with thanks. CARRIED ALTER AGENDA Resolution #GPA-265-12 Moved by Councillor Partner, seconded by Councillor Traill THAT the agenda be altered to consider the delegation of Christine Fahey at this time. CARRIED - 5 - General Purpose and Administration Committee Minutes April 23, 2012 RECESS Resolution #GPA-266-12 Moved by Councillor Traill, seconded by Councillor Woo THAT the Committee recess for 5 minutes. CARRIED The meeting reconvened at 10:31 a.m. Christine Fahey, General Manager, and Dave Smith, Port Granby Project Director, Port Hope Area Initiative Management Office (PHAIMO), presented an Annual Update of the Port Hope Area Initiative. They made a verbal presentation to accompany a PowerPoint presentation. Ms. Fahey explained the project's objective, which was established to address the liabilities in the former Eldorado Nuclear Limited. She explained the roles of PHAIMO, Natural Resources Canada, Atomic Energy Canada Limited, and Public Works & Government Services Canada. Ms. Fahey highlighted the 2011/2012 milestones. She introduced Dave Smith who explained the details of the Port Granby project site, construction, water treatment plant, and the restored facility. Mr. Smith presented the anticipated project schedule/timeline. Ms. Fahey presented that environmental protection and mitigation plan. She highlighted the community engagement initiatives. Ms. Fahey reminded the Committee that the project will result in the creation of thousands of jobs. Resolution #GPA-267-12 Moved by Councillor Partner, seconded by Councillor Traill THAT the presentation of Christine Fahey and Dave Smith, regarding an Annual Update of the Port Hope Area Initiative, be received with thanks. CARRIED CONFIDENTIAL DELEGATION: Michael Angemeer, President and CEO, Doug Dickerson, Board Chair and Representatives of Veridian Connections, were present regarding a Confidential Report from Veridian Connections. - 6 - General Purpose and Administration Committee Minutes April 23, 2012 CLOSED SESSION Resolution #GPA-268-12 Moved by Councillor Neal, seconded by Councillor Hooper THAT, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of receiving the delegation regarding a confidential report from Veridian Connections, a matter which deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED RISE AND REPORT The meeting resumed in open session at 12:24 p.m. with Mayor Foster in the Chair. Mayor Foster advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. PRESENTATIONS - Continued Angela Tibbles, Chair of Clarington Heritage Committee (CHC), along with Faye Langmaid, presented the Heritage Website. She provided the Committee with some background regarding the CHC, including recent recognition awards. Ms. Tibbles noted that the CHC has created several publications. She presented the new CHC website, which will be available to the public April 29, 2012. Ms. Tibbles acknowledged Karen Murphy and David Reesor who provided the photos for the website. She noted that there was recently a "soft launch" of the website, which included input from the owners of the designated properties. Ms. Tibbles noted that the feedback has been very positive. Faye Langmaid demonstrated the CHC website. She noted that the website address will be heritage.clarington.net. Resolution #GPA-269-12 Moved by Councillor Neal, seconded by Councillor Hooper THAT the presentation of Angela Tibbles and Faye Langmaid, regarding the launch of the Clarington Heritage Committee website, be received with thanks. CARRIED - 7 - General Purpose and Administration Committee Minutes April 23, 2012 RECESS Resolution #GPA-270-12 Moved by Councillor Partner, seconded by Councillor Traill THAT the Committee recess for one hour. CARRIED The meeting reconvened at 1:40 p.m. PLANNING SERVICES DEPARTMENT TO PERMIT A SIX UNIT APARTMENT BUILDING Resolution #GPA-271-12 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report PSD-021-12 be received; THAT the application to amend Zoning By-law 84-63 to permit a six unit residential building be approved and that the Zoning By-law Amendment attached to Report PSD-021-12 be adopted by Council; THAT the Region of Durham and the Municipal Property Assessment Corporation be notified of Council's decision; and THAT all interested parties listed in Report PSD-021-12 and any delegations be advised of Council's decision. CARRIED PORT GRANBY PROJECT: BY-LAW TO TEMPORARILY RESTRICT THE USE OF ELLIOTT ROAD Resolution #GPA-272-12 Moved by Councillor Woo, seconded by Councillor Partner THAT Report PSD-022-12 be received; - 8 - General Purpose and Administration Committee Minutes April 23, 2012 THAT, pursuant to Section 35 of the Municipal Act, 2001, Council pass the by-law contained in Attachment 1 to Report PSD-022-12 to temporarily remove the public right of passage and to temporarily restrict the right of access by owners and tenants of the abutting lands over a portion of the road allowance between Lots 4 and 5, Broken Front Concession, former Township of Clarke (Elliott Road); and THAT a copy of Council's decision be forwarded to the Port Hope Area Initiative Management Office and the Southeast Clarington Ratepayers Association. CARRIED APPLICATION FOR REMOVAL OF HOLDING BLOCK 98 OF PLAN 40M-1904 WED INVESTMENTS LTD. Resolution #GPA-273-12 Moved by Councillor Neal, seconded by Councillor Partner THAT Report PSD-023-12 be received; THAT the application submitted by WED Investments Ltd. to remove the Holding (H) symbol from Block 98 of 40M-1904 be approved; THAT the By-law attached to Report PSD-023-12 to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD-023-12 and any delegations be advised of Council's decision. CARRIED Councillor Traill chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR MARCH 2012 Resolution #GPA-274-12 Moved by Councillor Neal, seconded by Mayor Foster THAT Report EGD-014-12 be received for information. CARRIED - 9 - General Purpose and Administration Committee Minutes April 23, 2012 OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Hooper chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY RESPONSE REPORT — MARCH 2012 Resolution #GPA-275-12 Moved by Councillor Partner, seconded by Councillor Woo THAT Report ESD-006-12 be received for information. CARRIED CLOSED SESSION Resolution #GPA-276-12 Moved by Councillor Traill, seconded by Councillor Partner THAT, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a legal matter in the Emergency & Fire Services Department, a matter that deals with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. CARRIED RISE AND REPORT The meeting resumed in open session at 2:13 p.m. with Councillor Hooper in the Chair. Councillor Hooper advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. - 10 - General Purpose and Administration Committee Minutes April 23, 2012 REPORTING OF WORKER INJURIES WHERE MINISTRY OF LABOUR IS INVOLVED Resolution #GPA-277-12 Moved by Councillor Traill, seconded by Councillor Neal THAT all investigations by the Ministry of Labour regarding municipal workers be reported to Members of Council on an adhoc basis. MOTION WITHDRAWN The above matter was also considered under the Corporate Services Department section, later in the meeting. COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Partner chaired this portion of the meeting. CLERK'S DEPARTMENT ANIMAL SERVICES QUARTERLY REPORT— JANUARY— MARCH 2012 Resolution #GPA-278-12 Moved by Councillor Hooper, seconded by Councillor Traill THAT Report CLD-015-12 be received; and THAT a copy of Report CLD-015-12 be forwarded to the Animal Alliance of Canada. CARRIED CANCELLATION OF PARKING TICKET Motion introduced by Councillor Neal THAT Staff be directed to cancel Parking Ticket #84490. See following - 11 - General Purpose and Administration Committee Minutes April 23, 2012 CLOSED SESSION Resolution #GPA-279-12 Moved by Mayor Foster, seconded by Councillor Hooper THAT in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing direction to Staff to cancel a parking ticket, a matter which deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED RISE AND REPORT The meeting resumed in open session at 2:39 p.m. with Councillor Partner in the Chair. Councillor Partner advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. CANCELLATION OF PARKING TICKET - Continued Councillor Neal withdrew the foregoing motion regarding the cancellation of a parking ticket. Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT TENDER CL2012-3 FLETT STREET RECONSTRUCTION Resolution #GPA-280-12 Moved by Councillor Woo, seconded by Councillor Partner THAT Report COD-009-12 be received; THAT Eagleson Construction, Millbrook, ON with a total bid in the amount of $432,463.67 (Net of HST Rebate), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2012-3, be awarded the contract for Flett Street Reconstruction as required by the Engineering Department; - 12 - General Purpose and Administration Committee Minutes April 23, 2012 THAT the funds for Clarington's portion of the project, required in the amount of $341,982.27 which includes $432,463.67 for Tender, design, contract administration, material testing, contingencies and net HST less Regional of Durham costs, be drawn from the following account; Flett Street Reconstruction Account # 110-32-330-83357-7401 Road Works & Storm Sewer $3417982.27 THAT the tender award be subject to the approval of the Regional Municipality of Durham for Regional Infrastructure; and THAT the Mayor and the Clerk be authorized to execute the necessary agreement. CARRIED REPORTING OF WORKER INJURIES WHERE MINISTRY OF LABOUR IS INVOLVED Resolution #GPA-281-12 Moved by Councillor Traill, seconded by Councillor Neal THAT a brief confidential report be provided to Members of Council, without disclosing names of employees, as soon as possible, where there has been an injury to a municipal employee and a subsequent Ministry of Labour investigation. MOTION LOST FINANCE DEPARTMENT ANNUAL STATEMENT FOR THE DEVELOPMENT CHARGES RESERVE FUND FOR THE YEAR ENDED DECEMBER 31, 2011 Resolution #GPA-282-12 Moved by Councillor Partner, seconded by Councillor Hooper THAT Report FND-010-12 be received; and THAT a copy of Report FND-010-12 be forwarded to the Ministry of Municipal Affairs and Housing. CARRIED - 13 - General Purpose and Administration Committee Minutes April 23, 2012 COMMUNITY SERVICES DEPARTMENT — Continued COMPOSITION OF COMMUNITY LIAISON COMMITTEE Resolution #GPA-283-12 Moved by Councillor Hooper, seconded by Councillor Woo THAT the community liaison committee formed in accordance with Council Resolution #C-130-12, be comprised of, in addition to Clarington staff, two (2) members from each of the following: • Board of the Clarington Older Adults Association • Bowmanville Tennis Club • Resident/Community Coalition CARRIED SOLICITOR'S DEPARTMENT The Solicitor's Department reports were considered under the Confidential Reports section, later in the meeting. CHIEF ADMINISTRATIVE OFFICER ENERGY MANAGEMENT STEERING COMMITTEE 2011 ACTIVITY REPORT Resolution #GPA-284-12 Moved by Councillor Woo, seconded by Councillor Partner THAT Report CAO-002-12 be received for information. CARRIED UNFINISHED BUSINESS USE OF TABLETS/LAPTOPS BY COUNCIL MEMBERS IN COUNCIL CHAMBERS Resolution #GPA-285-12 Moved by Councillor Neal, seconded by Councillor Woo THAT Report CLD-016-12 be received; and - 14 - General Purpose and Administration Committee Minutes April 23, 2012 THAT Resolution #GPA-210-12 which reads as follows: "THAT, where a Member of Council has a tablet or laptop and they wish to use the technology during the meeting, Staff be directed to accommodate the use within the current power services within the Council Chambers" be lifted from the table and approved. CARRIED CONFIDENTIAL DELEGATION: MICHAEL ANGEMEER, PRESIDENT AND CEO, DOUG DICKERSON' BOARD CHAIR AND REPRESENTATIVES OF VERIDIAN CONNECTIONS, REGARDING A CONFIDENTIAL REPORT FROM VERIDIAN CONNECTIONS Resolution #GPA-286-12 Moved by Councillor Neal, seconded by Councillor Hooper THAT the confidential delegation of Michael Angemeer, President and CEO, Doug Dickerson, Board Chair and Representatives of Veridian Connections, regarding a confidential report from Veridian Connections, be received for information. CARRIED OTHER BUSINESS There were no items to be considered under this section of the Agenda. COMMUNICATIONS There were no items considered under this section of the Agenda. - 15 - General Purpose and Administration Committee Minutes April 23, 2012 CONFIDENTIAL REPORTS 173 BASELINE ROAD, BOWMANVILLE SUPERIOR COURT FILE NO. 128/09 ART ROBINSON V. MUNICIPALITY OF CLARINGTON ET AL CLOSED SESSION Resolution #GPA-287-12 Moved by Councillor Neal, seconded by Councillor Hooper THAT in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing the Confidential Report LGL-002-12 regarding, a matter that deals with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and it is also matter which deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED RISE AND REPORT The meeting resumed in open session at 3:30 p.m. with Mayor Foster in the Chair. Mayor Foster advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. 173 BASELINE ROAD, BOWMANVILLE SUPERIOR COURT FILE NO. 128/09 ART ROBINSON V. MUNICIPALITY OF CLARINGTON ET AL - Continued Resolution #GPA-288-12 Moved by Councillor Neal, seconded by Councillor Partner THAT Confidential Report LGL-002-12 be received; THAT Staff be instructed to pursue settlement of the Superior Court action filed by Arthur Robinson and 1587212 Ontario Inc. against The Corporation of the Municipality of Clarington, Edouard Dissada, as Trustee, and Rick Pigeon, Chief Building Official, substantially on the terms set out in Confidential Report LGL-002-12, and as discussed in Closed Session at the General Purpose and Administration Committee meeting of April 23, 2012; THAT the property municipally known as 173 Baseline Road, Bowmanville be declared to be surplus; - 16 - General Purpose and Administration Committee Minutes April 23, 2012 THAT Staff be directed to attempt to sell the property by posting a "for sale" sign and giving notice of the proposed sale by posting notice on the Municipality's website; and THAT the Mayor and Clerk be authorized to execute all documentation necessary to implement a settlement substantially on the terms set out in Report LGL-002-12. CARRIED ADJOURNMENT Resolution #GPA-289-12 Moved by Councillor Partner, seconded by Councillor Hooper THAT the meeting adjourn at 3:31 p.m. 3 CARRIED MA D ILE PCJTYCLEkK - 17 -