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HomeMy WebLinkAbout04/23/2012C 7W M1 0 N *-on 1 at-Will "t Leading the Way A; GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: April 23, 2012 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS 1. MEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Minutes of a Regular Meeting of April 2, 2012 4 -1 5. PUBLIC MEETINGS (a) Application to Amend the Zoning By -law 84 -63 Applicant: Michael Terry Sullivan Report: PSD- 021 -12 5 -1 6. DELEGATIONS (Draft List at Time of Publication — To be Replaced with Final 6 -1 List) (a) Jaison Gibson, Regarding Challenges to Evolve into a Modern Human in Clarington (b) Pam Lancaster, Stewardship Technician, Ganaraska Region Conservation Authority, Regarding an Overview of the 2011 Grants for the Clean Water Healthy Lands Financial Assistance Program (c) CONFIDENTIAL DELEGATION: Michael Angemeer, President and CEO, Doug Dickerson, Board Chair and Representatives of Veridian Connections, Regarding a Confidential Report from Veridian Connections [NOTE: This matter will be considered in Closed Session in Meeting Room 11C. Report Distributed Under Separate Cover] 7. PRESENTATIONS (a) Christine Fahey and Dave Smith, Port Hope Area Initiative Management Office, Presenting an Annual Update of the Port Hope Area Initiative CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905 - 623 -3379 G.P. & A. Agenda - 2 - April 23, 2012 (b) Angela Tibbles, Chair of Clarington Heritage Committee, Presenting the Heritage Website 8. PLANNING SERVICES DEPARTMENT (a) PSD- 021 -12 To Permit a Six Unit Apartment Building 8 -1 (b) PSD- 022 -12 Port Granby Project: By -law to Temporarily Restrict the 8 -10 Use of Elliott Road (c) PSD- 023 -12 Application for Removal of Holding 8 -17 Block 98 of Plan 40M -1904 WED Investments Ltd. 9. ENGINEERING SERVICES DEPARTMENT (a) EGD- 014 -12 Monthly Report on Building Permit Activity for March, 2012 9 -1 10. OPERATIONS DEPARTMENT No Reports 11. EMERGENCY AND FIRE SERVICES DEPARTMENT (a) ESD- 006 -12 Monthly Activity Report — March 2012 11 -1 12. COMMUNITY SERVICES DEPARTMENT No Reports 13. MUNICIPAL CLERK'S DEPARTMENT (a) CLD- 015 -12 Animal Services Quarterly Report — January-March 2012 13 -.1 14. CORPORATE' SERVICES DEPARTMENT (a) COD - 009 -12 Tender CL2012 -3 Flett Street Reconstruction 14 -1 15. FINANCE DEPARTMENT (a) FND- 010 -12 Annual Statement for the Development Charges Reserve 15 -1 Fund for the Year Ended December 31, 2011 16. SOLICITOR'S DEPARTMENT See Confidential Reports G. P. &A. Agenda - 3 - April 23, 2012 17. CHIEF ADMINISTRATIVE OFFICE (a) CAO- 002 -12 Energy Management Steering Committee 17 -1 2011 Activity Report 18. UNFINISHED BUSINESS (a) CLD- 016 -12 Use of Tablets /Laptops by Council Members in Council 18 -1 Chambers [Tabled at March 19, 2012 GPA] 19. OTHER BUSINESS ►l" 20. COMMUNICATIONS None 21. CONFIDENTIAL REPORTS (a) LGL- 002 -12 173 Baseline Road, Bowmanville Superior Court File No. 128/09 Art Robinson v. Municipality of Clarington Et Al 22. ADJOURNMENT s Leading !!re General Purpose and Administration Committee Minutes April 2, 2012 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, April 12, 2012 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster (arrived at 10:21 a.m.) Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome (until 2:30 p.m.) Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Manager Development Review, C. Pellarin (arrived at 2:30 p.m.) Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Councillor Woo chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Novak attended the following: • The John O'Toole's Post - Budget Forum Breakfast on Friday, March 30, 2012 in Port Perry. • A meeting of the Energy from Waste — Waste Management Advisory Committee on Thursday, March 29, 2012. Copies of staff presentations are available from Councillor Novak. -1- 4 -1 General Purpose and Administration Committee Minutes April 2, 2012 • The Ontario Power Generation Staff Recognition for Safety event on Friday, March 30, 2012 at Darlington Nuclear Generating Station. • The Grand Opening of Royal Fitness Boutique on Saturday, March 31, 2012 at 182 Wellington Street, Bowmanville. • The Gallery on the Farm Customer Appreciation Day on Saturday, March 31, 2012 at 1721 Regional Road 3. • The Timeless Essence Customer Appreciation Day on Sunday, April 1, 2012 at 2258 Regional Rd. 3. • The Grand Opening of Apple Tree Dentist on Saturday, March 31, 2012 at 50 Mill Street, Newcastle. • "Hotel California" concert hosted by the Newcastle Horticultural Society on Saturday, March 31, 2012 at the Newcastle Community Hall. Councillor Hooper attended the following: • The Ontario Hockey Association Junior "C" Semi -final Series' Game 7 where the Bowmanville Junior "C" Eagles lost to the Campbellford Rebels on Saturday, March 31, 2012. • The Soft Opening of a new variety store, "Homestead Variety ", located at Division Street, Bowmanville on Saturday, March 31, 2012. Councillor Hooper announced the following: • The Clarington Older Adults' (COAA) Smile Theatre Murder Mystery Dinners on April 11, 2012 and April 12, 2012 at the Orono Town Hall. • The COAA elected their new executive board on Friday, March 30, 2012. Councillor Traill attended the following: • The "Durham Family Court Clinic Youth in Art" Fundraiser on Thursday, March 29, 2012. • The Battle of the Bands on Friday, March 30, 2012 at the Garnet B. Rickard Recreation Complex. Councillor Traill reminded everyone that April is Cancer Month and urged everyone to support the cancer research fundraising campaign. Councillor Partner announced the following: • Canadian Tire Mosport Park will be hosting the "Boots and Hearts Music Festival" August 10 -12, 2012 with tickets going on sale Wednesday, April 4, 2012. Farm Connections will be holding an Open House on Wednesday, April 4, 2012 from 4:30 p.m. to 8:30 p.m. at the Luther Vipond Arena, located at 67 Winchester Road, Brooklin. Irm 4 -2 General Purpose and Administration Committee Minutes April 2, 2012 Orono Horticultural Society will be holding a luncheon at noon on Thursday, April 5, 2012 at the Orono United Church. Easter Egg Hunt on Saturday, April 7, 2012 at 10:00 a.m. at the Orono Library grounds. Annual Easter Bunny Breakfast on Saturday, April 7, 2012 at the Newcastle Community Hall from 9:00 a.m. to 11:00 a.m. Councillor Woo attended the following: • The Ontario Hockey Association Junior "C" Semi -final Series' Game -7 on Saturday, March 31, 2012. The Creative Minded People of Durham Region's Creative Social on Thursday, March 29, 2012 at the Gift of Art in Newcastle. The next Creative Social will be held in Uxbridge. The Clarington East Men's Breakfast, with Bill Lishman as speaker on Saturday, March 31, 2012 in Newcastle. MINUTES Resolution #GPA- 223 -12 Moved by Councillor Hooper, seconded by Councillor Partner THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on March 19, 2012, be approved. CARRIED PUBLIC MEETING There were no public meetings held.. DELEGATIONS Libby Racansky was present regarding comments on the additional information from W. Manson and Hancock Neighbourhood Projects regarding Ms. Racansky's well. She made a verbal and PowerPoint presentation to the Committee. Ms. Racansky spoke about wetlands, services, Hancock Neighbourhood Park and her well. She highlighted the conditions for the subdivision as outlined in Reports PD- 106 -98, PD- 107 -98, PD- 126 -96, and PD -29 -95 relating to water, water mains, parking, road improvements and financial holdbacks. Ms. Racansky stated that she is concerned about recent installations of water mains through the area and their effect on wildlife. She suggested that a proposed trail would help to mitigate the effects of the building of the Manson subdivision. Ms. Racansky suggested that Mr. Manson should be held responsible for transplanting the rare plants. WN 4 -3 General Purpose and Administration Committee Minutes April 2, 2012 Resolution #GPA- 224 -12 Moved by Councillor Novak, seconded by Councillor Partner THAT the delegation of Ms. Racansky be received with thanks. MOTION LOST (See following motion) Resolution #GPA- 225 -12 Moved by Councillor Neal, seconded by Councillor Traill THAT foregoing Resolution #GPA- 224 -12 be tabled until the General Purpose and Administration Committee meeting of April 23, 2012. MOTION LOST The foregoing Resolution #GPA- 224 -12 was then put to a vote and the motion lost. Resolution #GPA- 226 -12 Moved by Councillor Novak, seconded by Councillor Neal THAT the delegation of Ms. Racansky be referred to staff for a report on the history of the situation with Ms. Racansky's well issues on Hancock Road including details pertaining to the other area residents of Hancock Road. CARRIED AS AMENDED LATER IN THE MEETING (See following motions) Resolution #GPA- 227 -12 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA- 226 -12 be amended by adding the following at the end: "THAT a member of Engineering Staff attend Ms. Racansky's house, with Ms. Racansky's permission, to run the tap for 10 minutes and to observe what happens with the water source; and THAT Mr. Manson be invited to attend Ms. Racansky's house at the same time, with Ms. Racansky's permission." CARRIED LATER IN THE MEETING (See following motion) M 4 -4 General Purpose and Administration Committee Minutes April 2, 2012 Resolution #GPA- 228 -12 Moved by Councillor Neal, seconded by Councillor Traill THAT the question be now put. CARRIED The foregoing Resolution #GPA- 227 -12 was then put to a vote and carried. The foregoing Resolution #GPA- 226 -12 was then put to a vote and carried as amended. Caroline Willoughby was present regarding her pot belly pig. She informed the Committee that she is a new resident to Newcastle who owns a pot belly pig. Ms. Willoughby provided the Committee with background information (hardcopy and verbal presentation) on the nature of miniature pot belly pigs. Ms. Willoughby stated that they have obtained over 70 signatures supporting her keeping a pot belly pig. She explained by her pot belly pig needs to stay with their family. Ms. Willoughby asked that Council amend the exotic animal by -law to allow miniature pot belly pigs to reside within the residential areas of our community. Mayor Foster entered the meeting at 10:21 a.m. Resolution #GPA- 229 -12 Moved by Councillor Partner, seconded by Councillor Traill WHEREAS pot bellied pigs are sold and raised as family pets not unlike the common domestic pets such as cats and dogs; WHEREAS pot bellied pigs have been categorized as pigs which are livestock animals; WHEREAS the owners of Toby, the pot bellied pig, have been served with an order to remove their pot bellied pig from their neighbourhood home in a residential subdivision; NOW THEREFORE BE IT RESOLVED THAT Caroline Willoughby, the owner of Toby, the pot bellied pig, be exempted from the requirements of the current exotic pet by -law until the by -law is reviewed by Council. CARRIED Michelle Speelman Viney was present regarding Report EGD- 013 -12, Whistle Cessation — Feasibility. She made a verbal and PowerPoint presentation to the Committee. Ms. Speelman Viney asked that Council take the necessary steps to cease the train whistle at Mile Marker 170.07. She explained the area of the crossing using photos and diagrams from her presentation. Ms. Speelman Viney stated that the City of -5- 4 -5 General Purpose and Administration Committee Minutes April 2, 2012 Oshawa has a ban on train whistles within the city's limits. She noted that 850 households are impacted by the whistle at Mile Marker 170.07. Ms. Speelman Viney stated that the whistles are constant and negatively impact her family's daily lives. She noted that the whistle patterns vary in duration, frequency and quantity. Ms. Speelman Viney stated that the Railway Safety Act, Canadian Pacific policies and Report EGD- 013-12 do not specify how the train whistle is to be sounded. She suggested that Council consider a night time ban, but pointed out that many residents work night shifts, and therefore she requested a full ban on the train whistles. Ms. Speelman Viney requests that Council give special consideration to level crossings which have unique characteristics. She noted that the proposed GO train station will increase the current problem. Ms. Speelman Viney submitted a petition containing 100 names requesting that "Council pass a motion to cease train whistling at Mile Marker 170.07 in the Municipality of Clarington to permit us peaceful enjoyment of our property'. RECESS Resolution #GPA- 230 -12 Moved by Councillor Hooper, seconded by Councillor Novak THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 11:17 a.m. with Mayor Foster in the Chair. Anne Black was present regarding Report EGD- 013 -12, Whistle Cessation — Feasibility. She made a verbal and PowerPoint presentation to the Committee. Ms. Black stated that she is representing 1,000 Clarington community members. She provided the Committee with a history of the Town of Cobourg's whistle cessation by -law. Ms. Black provided her views on the unintended consequences of development growth, sleep deprivation, and the concerns she has with the two recent Engineering Services Reports regarding whistle cessation. She stated that she is concerned about the comments by others on Facebook and other social media by persons against whistle cessation. Ms. Black stated that she was unable to locate the requirement for a detailed safety assessment of each crossing in Transport Canada's guidelines for whistle cessation. She suggested that the issue of trespassing and vandalism are separate issues from whistle cessation. Ms. Black provided Council with information on sleep deprivation and a list of 12 questions for Council within her PowerPoint presentation. M 4 -6 General Purpose and Administration Committee Minutes April 2, 2012 Beth Meszaros and Donna Middleton, Clarington Citizens for Clean Water and Soil, were present regarding "Thanks and Future Considerations RE: Commercial Fill Sites ". Ms. Meszaros stated that they were present to discuss the changes to the site alteration by -law. Ms. Meszaros requested that public meetings for large fill operations become standard practice. She stated that she is anxious to see the final grade for the Morgan's Road site as the current fill level is currently above the level of the final grade permit. Ms. Meszaros informed the Committee that the closest monitoring well to the Morgan's Road site is quite a distance and only measures levels, not quality. She requested that Council request that the Province place a full monitoring well near the Morgan's Road fill site. Donna Middleton thanked Members of Council and Staff for passing the recent amendment to the Site Alteration By -law. Ms. Middleton urged Council to consider hiring additional municipal law enforcement officers to work outside of the regular business hours to enforce the site alteration by -law. She stated that the issue of dust still needs to be controlled and addressed, within the vicinity of fill sites. Ms. Middleton asked that Council require monitoring and enforcement of dust levels near fill sites, and that there be a local hotline for residents rather than requiring them to deal directly with the fill operators. Resolution #GPA- 231 -12 Moved by Councillor Novak, seconded by Councillor Partner THAT Council write a letter to the Hon. Jim Bradley, Minister of Environment, asking that a monitoring well be placed on the property adjacent to the Morgan's Road commercial fill site, which at this time belongs to the Ministry of Transportation. CARRIED Michelle Sugg was present regarding Report EGD- 013 -12, Whistle Cessation — Feasibility. She stated that she is a resident near the Scugog and Wellington crossing. Ms. Sugg stated that she supports the request for whistle cessation. She informed the Committee that property values in the vicinity of a crossing are affected by as much as twenty percent. Ms. Sugg explained how the train whistles have affected her family. She suggested that the trespassing issue should not affect a decision on whistle cessation. Ms. Sugg stated that railway safety education should be provided to students and the public. She informed the Committee that she is aware of several families who are planning to move from Bowmanville due to the train whistle noise. -7- 4 -7 General Purpose and Administration Committee Minutes April 2, 2012 RECESS Resolution #GPA- 232 -12 Moved by Councillor Partner, seconded by Councillor Neal THAT the Committee recess for one hour. CARRIED The meeting reconvened at 1:29 p.m. Leslie Dunn, Representative of the Wilmot Creek Community, was present regarding Report EGD- 013 -12, Whistle Cessation — Feasibility. Mr. Dunn stated that he represents the citizens within Wilmot Creek who signed a petition for whistle cessation. He informed the Committee that most of the residents within Wilmot Creek are on a fixed income and moving to escape the train whistles is not an easy option for them. Mr. Dunn added that high pitched sounds are interrupting sleep and can lead to health problems. He stated that a train whistle was sounded in the recent Oshawa tragedy but did not prevent the tragedy. Mr. Dunn informed the Committee that there are other warnings which are used at crossings. He concluded by asking the Committee to stop the train whistle at the Bennett Road and Cobbledick Road crossings. Bill Humber was present regarding Report CSD- 006 -12, Clarington Older Adult Association — Parking Concerns /Strategic Plan. Although he had submitted a PowerPoint presentation, Mr. Humber only made a verbal presentation. He stated that he represents a coalition of seniors, youth, new residents, persons interested in heritage issues, neighbourhood advocates, business people, tennis players, taxpayers, parents of school children, and area residents who are not opposed to overflow parking on neighbouring streets. Mr. Humber stated that some parking spaces are lost due to snow collection areas, more parking is required to meet the needs of mobility challenged individuals, and he is concerned about the future enhancements to the Clarington Beech Centre. He stated that all of the community events throughout Clarington are dependent on having on- street parking and the Clarington Beech Centre is no different. Mr. Humber stated that the coalition supports Option #1 outlined in Report CSD- 006 -12 in part because it does not encroach on green space for parking uses, it is pragmatic and fiscally responsible. PRESENTATIONS There were no presentations. Councillor Novak chaired this portion of the meeting. 11:M General Purpose and Administration Committee Minutes April 2, 2012 PLANNING SERVICES DEPARTMENT USE OF POPPY SYMBOL ON STREET SIGNS AMENDMENTS TO THE POLICY FOR WAR DEAD AND WAR VETERAN NAMES FOR STREETS Resolution #GPA- 233 -12 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report PSD- 019 -12 be received; THAT the Policy for War Dead and War Veteran Names for Streets be amended as contained in Attachment 1 to Report PSD- 019 -12; and THAT all interested parties identified on Report PSD - 019 -12 be advised of Council's decision. CARRIED MUNICIPAL POSITION ON PROVINCIAL AMENDMENT NO. 1 TO THE CENTRAL PICKERING DEVELOPMENT PLAN (PROVINCIAL PLAN FOR SEATON) Resolution #GPA- 234 -12 Moved by Mayor Foster, seconded by Councillor Woo THAT Report PSD- 020 -12 be received; THAT the Minister of Municipal Affairs be advised that the Municipality of Clarington does not support proposed Amendment 1 to the Central Pickering Development Plan; THAT the Minister of Municipal Affairs be advised that the Municipality of Clarington has similar concerns to those outlined in the Region of Durham Report 2012 -J -10; and THAT the Minister of Municipal Affairs and Housing, the Minister of Transportation, the Regional Municipality of Durham and the Durham area municipalities be advised of Council's decision and forwarded a copy of Report PSD- 020 -12. CARRIED ENGINEERING SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda General Purpose and Administration Committee Minutes April 2, 2012 Councillor Woo chaired this portion of the meeting. OPERATIONS DEPARTMENT PITCH IN WEEK 2012 Resolution #GPA- 235 -12 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report OPD- 002 -12 be received; THAT Council approve installation of a banner on the Veridian poles on the Vanstone Bridge advertising Rotary Super Spring Clean -up for a period of 14 days; and THAT Council declare April 23rd to 30th "Pitch -In Week" in Clarington. CARRIED SKATEBOARDING AND BIKING ON MUNICIPALLY OWNED TENNIS COURTS Resolution #GPA- 236 -12 Moved by Councillor Neal, seconded by Councillor Partner THAT Staff prepare a report regarding a possible ban on skateboarding and biking on municipally owned tennis courts. CARRIED Councillor Hooper chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY ACTIVITY REPORT — FEBRUARY 2012 Resolution #GPA- 237 -12 Moved by Mayor Foster, seconded by Councillor Novak THAT Report ESD- 005 -12 be received for information. CARRIED Councillor Neal chaired this portion of the meeting. -10- .r'M( General Purpose and Administration Committee Minutes April 2, 2012 COMMUNITY SERVICES DEPARTMENT CLARINGTON OLDER ADULT ASSOCIATION - PARKING CONCERNS / STRATEGIC PLAN Resolution #GPA- 238 -12 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report CSD- 006 -12 be received; THAT By -law #2011 -106 (Attachment 5 to Report CSD- 006 -12) be amended by adding the following to section 1: THAT the activities taking place at the Clarington Beech Centre be limited to programs and social activities of the Clarington Older Adult Centre Board and regular meetings of the Lions Club of Bowmanville; and • Oddfellows /Rebekkahs & Encampment • Lions Club of Bowmanville • Tops • CUPE Local 225 • All other rentals of significance to be determined by the Clarington Older Adult Centre; THAT there will be no increase to Beech Centre on -site parking, with a continued use of on- street parking; THAT a five (5) year lease (under Report COD - 036 -11) with an option to renew to the Bowmanville Tennis Club be approved; THAT $1,000 for signage and line painting be funded from the Municipal Capital Works Reserve Fund; and THAT all interested parties listed in Report CSD- 006 -12 be advised of Council's decision. CARRIED - 11 - 4 -11 General Purpose and Administration Committee Minutes April 2, 2012 RECESS Resolution #GPA- 239 -12 Moved by Mayor Foster, seconded by Councillor Novak THAT the Committee recess for 10 minutes. X- 3:7:71 The meeting reconvened at 3:22 p.m. Councillor Partner chaired this portion of the meeting. CLERK'S DEPARTMENT APPOINTMENTS TO TYRONE COMMUNITY HALL BOARD Resolution #GPA- 240 -12 Moved by Councillor Traill, seconded by Councillor Woo THAT Report CLD- 013 -12 be received; THAT By -law 2008 -039 be amended to reflect a composition of the Tyrone Community Hall Board of one member of Council representing Ward 3 with nine citizen members; THAT the appointment of the following individuals to the Tyrone Community Hall Board for a term concurrent with the term of Council be confirmed: Mark Canning Alvina Hare Laurie Lafrance Peter Luckhardt Cathy Murphy - McConnaghy Carson McConnaghy Larry Quinney Joanne Skinner Councillor Traill ; and THAT Mark Canning be advised of Council's decision. MOTION LOST -12- 4 -12 General Purpose and Administration Committee Minutes April 2, 2012 Resolution #GPA- 241 -12 Moved by Mayor Foster, seconded by Councillor Traill THAT Report CLD- 013 -12 be received; THAT the appointment of the following individuals to the Tyrone Community Hall Board for a term concurrent with the term of Council be confirmed: Mark Canning Alvina Hare Laurie Lafrance Peter Luckhardt Cathy Murphy - McConnaghy Carson McConnaghy Larry Quinney Joanne Skinner Councillor Partner Councillor Traill ; and THAT Mark Canning be advised of Council's decision. MOTION WITHDRAWN Resolution #GPA- 242 -12 Moved by Mayor Foster, seconded by Councillor Novak THAT Report CLD- 013 -12 be received; THAT By -law 2008 -039 be amended to reflect a composition of the Tyrone Community Hall Board of one member of Council with nine citizen members; and -13- 4 -13 General Purpose and Administration Committee Minutes April 2, 2012 THAT the appointment of the following individuals to the Tyrone Community Hall Board for a term concurrent with the term of Council be- confirmed: Mark Canning Alvina Hare Laurie Lafrance Peter Luckhardt Cathy Murphy - McConnaghy Carson McConnaghy Larry Quinney Joanne Skinner Councillor Traill; and THAT Mark Canning be advised of Council's decision. CARRIED 2012 VOLUNTEER RECOGNITION CELEBRATION Resolution #GPA- 243 -12 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report CLD- 014 -12 be received for information. CARRIED Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT SUPPLY & DELIVERY OF ONE (1) CHEVROLET IMPALA WITH POLICE PACKAGE ELECTRICAL WIRING Resolution #GPA - 244 -12 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report COD- 001 -12 be received for information. CARRIED -14- 4 -14 General Purpose and Administration Committee Minutes April 2, 2012 JOHN HOWARD SOCIETY — LEASE EXTENSION, COMMUNITY LIVING OSHAWA / CLARINGTON — LEASE EXTENSION —132 CHURCH STREET, BOWMANVILLE Resolution #GPA- 245 -12 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report COD - 008 -12 be received; THAT the Lease Extension from the John Howard Society for the existing leased space at 132 Church Street, Bowmanville, in the amount of $14,441.73 per year for the term of January 1, 2012 to December 31, 2012 be approved; THAT the Lease Extension from the Community Living Oshawa /Clarington for the existing leased space at 132 Church Street, Bowmanville, in the amount of $14,441.73 per year for the term of January 1, 2012 to December 31, 2012 be approved; THAT Mayor and the Clerk be authorized to execute the lease agreements with the John Howard Society and Community Living Oshawa / Clarington; THAT staff be authorized to continue discussions with the Community Living Oshawa /Clarington with a view to expanding their current leased space and planning the required lease hold improvements required to accommodate the longer term needs of both organizations, as funds permit; and THAT staff report on the results of the discussions with the Community Living Oshawa / Clarington and John Howard Society and provide an update of the proposed lease hold improvements with an estimate of costs, as appropriate, to be borne by the tenant and possible timing. CARRIED BOWMANVILLE TENNIS CLUB — COURT LEASE Resolution #GPA- 246 -12 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report COD - 036 -11 be lifted from the table; THAT Report COD - 036 -11 be received; -15- 4 -15 General Purpose and Administration Committee Minutes April 2, 2012 THAT the Manager of Purchasing be authorized to negotiate a new five (5) year lease, as approved in Resolution #GPA- 238 -12, with an option to renew, with the Bowmanville Tennis Club, for the lease of tennis courts located at the Clarington Older Adults Centre, 26 Beech Avenue, Bowmanville; and THAT the Mayor and Clerk be authorized to execute the lease agreement in a form satisfactory to the Municipal Solicitor. CARRIED FINANCE DEPARTMENT BUILDING PERMIT FEES ANNUAL REPORT FOR 2011 Resolution #GPA- 247 -12 Moved by Councillor Partner, seconded by Councillor Woo THAT Report FND- 007 -12 be received for information. CARRIED 1524103 ONTARIO LTD. AND ALBERT GELMAN INC. SETTLEMENT AGREEMENT Resolution #GPA- 248 -12 Moved by Councillor Neal, seconded by Councillor Partner THAT the recommendations contained in the Confidential Report FND- 008 -12 be approved. CARRIED ST. MARY'S CEMENT INC. RESOLUTION OF ASSESSMENT APPEALS Resolution #GPA- 249 -12 Moved by Councillor Neal, seconded by Councillor Woo THAT Report FND- 009 -12 be received for information. CARRIED SOLICITOR'S DEPARTMENT There were no reports to be considered under this section of the Agenda. miry: 4-16 General Purpose and Administration Committee Minutes April 2, 2012 CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS WHISTLE CESSATION - FEASIBILITY Resolution #GPA- 250 -12 Moved by Councillor Neal, seconded by Councillor Traill THAT Report EGD- 013 -12 be lifted from the table. CARRIED Resolution #GPA- 251 -12 Moved by Councillor Traill, seconded by Councillor Neal THAT Report EGD - 013 -12 be referred back to Staff to report back at the General Purpose and Administration Committee meeting of May 7, 2012 on the following: a) questions raised in Anne Black's delegation as part of her PowerPoint presentation: • #1 - Clarington should write to the Municipalities and ask `did they need to upgrade fencing and if so, how much did Cobourg, Belleville and Oshawa spend on fencing upgrades when they implemented cessation ?' ® #6 - Cobourg does not have fencing (only to protect the maze). Bloor and Grandview crossing in Oshawa does not have fencing (and there is a park beside the tracks). ® #7 - What does vandalism have to do with whistle cessation at safe crossings? ® #8 - What does trespassing have to do with whistle cessation at safe crossings. ® #9 - Has a decibel reading been done at Mearns, Cobbledick or Bennett? I would request a sound measurement - considering the town has already paid for the noise measuring equipment. ® #11 - Specify and projected maintenance costs of exactly what extra maintenance would be required. Transport Canada clearly lays out the responsibility of maintenance is that of the railway companies and the municipalities. 17- 4 -17 General Purpose and Administration Committee Minutes April 2, 2012 ® #12 —Although I have studied Transport Canada's guidelines for whistle cessation, I cannot find the requirement that a detailed safety assessment must be made of each crossing. I could only find the crossing requirement based on train speed. Can you please identify this section to me? b) on working with the Durham Regional Police Service, CN Rail, CP Rail, and local school boards for an educational component regarding railroad safety; and c) a cost analysis, including necessary upgrades on the six railroad crossings raised at today's General Purpose and Administration Committee meeting, being: Scugog/Wellington Mile Marker 170.07 Mearns and Concession Lambs Road Bennett Road Cobbledick Road MOTION LOST LATER IN THE MEETING (See following motions) Resolution #GPA- 252 -12 Moved by Councillor Novak, seconded by Councillor Partner THAT the foregoing Resolution #GPA- 251 -12 be amended by adding the following paragraph "THAT the sound testing requested in Question #9 of Ms. Black's delegation be performed by Municipal Staff at the point of crossing at all railway crossings in the Municipality of Clarington ". MOTION LOST LATER IN THE MEETING (See following motions) Resolution #GPA- 253 -12 Moved by Councillor Neal, seconded by Councillor Traill THAT the question be now put. The foregoing Resolution #GPA- 252 -12 was then put to a vote and the motion lost. 4 -18 General Purpose and Administration Committee Minutes April 2, 2012 Resolution #GPA- 254 -12 Moved by Councillor Neal, seconded by Councillor Hooper THAT the foregoing Resolution #GPA- 251 -12 be amended by deleting Question #9 of Ms. Black's delegation, regarding sound testing. CARRIED The foregoing Resolution #GPA - 251 -12 was then put to a vote and lost. Resolution #GPA- 255 -12 Moved by Councillor Neal, seconded by Councillor Novak THAT Report EGD- 013 -12 be received; THAT Staff investigate and report back on installing gates at Prestonvale Road and Baseline Road immediately to the east of Rundle Road; and THAT Staff investigate safety upgrades at all other railway crossings in Clarington. CARRIED AS AMENDED (See following motion) Resolution #GPA- 256 -12 Moved by Councillor Novak, seconded by Councillor Hooper THAT the foregoing Resolution #GPA -255 -12 be amended by adding the following paragraphs at the end: "THAT in the interest of public safety, and liability concerns, the Municipality not proceed with an anti - whistling by -law; and THAT a copy of Report EGD- 013 -12 and Council's decision be forwarded to the interested parties listed in Report EGD- 013 -12 and delegations." CARRIED The foregoing Resolution #GPA- 255 -12 was then put to a vote and carried as amended. OTHER BUSINESS There were no items to be considered under this section of the Agenda. -19- 4 -19 General Purpose and Administration Committee Minutes April 2, 2012 COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS EXPROPRIATION OF WEST BEACH LANDS FOR BOWMANVILLE WATERFRONT DISTRICT PARK — PROPOSED SETTLEMENT OF PORT DARLINGTON HARBOUR COMPANY, ET AL CLAIM Resolution #GPA- 257 -12 Moved by Councillor Neal, seconded by Councillor Traill THAT Confidential Report PSD- 017 -12 be tabled until the Council meeting of April 9, 2012; and THAT a copy of the actual bills be provided to Members of Council. MOTION LOST CLOSED SESSION Resolution #GPA- 258 -12 Moved by Councillor Novak, seconded by Councillor Partner THAT in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing Confidential Report PSD- 017 -12, regarding a proposed or pending acquisition or disposition of land by the municipality or local board which is also a matter that deals with advice that is subject to solicitor - client privilege, including communications necessary for that purpose. CARRIED .�. The meeting resumed in open session at 5:20 p.m. with Mayor Foster in the Chair. Mayor Foster advised that one item was discussed in "closed" session in accordance with Section 239(2) of the-Municipal Act, 2001 and no resolutions were passed. -20- 4 -20 General Purpose and Administration Committee Minutes April 2, 2012 EXPROPRIATION OF WEST BEACH LANDS FOR BOWMANVILLE WATERFRONT DISTRICT PARK -- PROPOSED SETTLEMENT OF PORT DARLINGTON HARBOUR COMPANY, ET AL CLAIM - Continued Resolution #GPA- 259 -12 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report PSD- 017 -12 be lifted from the table. CARRIED Resolution #GPA- 260 -12 Moved by Councillor Novak, seconded by Councillor Partner THAT the recommendations contained in the Confidential Report PSD- 017 -12 be approved. CARRIED ADJOURNMENT Resolution #GPA- 261 -12 Moved by Councillor Partner, seconded by Councillor Traill THAT the meeting adjourn at 5:22 p.m. MAYOR CARRIED -21- DEPUTY CLERK 4 -21 PUBLIC MEETING ® REPORT PSD- 021 -12 N OTI C E O F C C Michael Terry Sullivan Leading the Way , The Municipality of Clarington has received a Complete Application for a proposed Zoning By -law Amendment. APPLICANT: Michael Terry Sullivan PROPERTY: 7 Bernard Street, Bowmanville PROPOSAL: To permit a six unit apartment building FILE NO.: ZBA 2012 -0004 A Public Meeting to receive input on the application will be held on: DATE: Monday, April 23, 2012 TIME: - 9:30 a.m. PLACE: Council Chambers, 2nd Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario Additional information relating to the application is available for inspection between 8:30*a.m. and 4:30 p.m. (during July and August 8:00 a.m. and 4 :00 p.m.) at the Planning Services Department, 3�d Floor, 40 Temperance Street, Bowmanville, Ontario L1 C 3A6, or by calling Nicole Granzotto at (905) 623- 3379, extension 2419 or by e-mail at ngranzotto@clarington.net. If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting on Monday, April 30th, 2012, commencing at 7:00 'p.m. Should you wish to appear before Council, you must register with the Clerks Department by noon on Wednesday, April 25th, 2012 to have your name appear on the Agenda. APPBAL If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington, Planning Services Department before the by -law is passed, the person or public body.- i) is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board; and ii) may not be added. as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. Dated a unicipality of Clarington this 19th day of March 2012. David J. Crome, M.C.I.P., R.P.P. 40 Temperance Street Director of Planning Services Bowmanville, Ontario Municipality of Clarington L1 C 3A6. D• 5 -1 01 I N Property Location Map (Bowmanville) ' NZT.N.COURT 2VA1 rill W •t: THIRD STREET Subject Site Parking Area Building LL • OR INE CT m ' w U m i SAUNDERS AVENUE U U O Z • OJ I SORLAND C J a W m ZBA 2012 -0004 Zoning By -law Amendment CJ� Owner: Michael Terry Sullivan DRAFT LIST OF DELEGATIONS GPA Meeting: April 23, 2012 (a) Jaison Gibson, Regarding Challenges to Evolve into a Modern Human in Clarington (b) Pam Lancaster, Stewardship Technician, Ganaraska Region Conservation Authority, Regarding an Overview of the 2011 Grants for the Clean Water Healthy Lands Financial Assistance Program (c) CONFIDENTIAL DELEGATION: Michael Angemeer, President and CEO, Doug Dickerson, Board Chair and Representatives of Veridian Connections, Regarding a Confidential Report from Veridian Connections [NOTE: This matter will be considered in Closed Session in Meeting Room 1 C. Report Distributed Under Separate Cover] 6 -1 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: APRIL 23, 2012 Resolution #: By -law #: Report #: PSD- 021 -12 File #: ZBA 2012 -0004 Subject: TO PERMIT A SIX UNIT APARTMENT BUILDING RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD- 021 -12 be received; 2. THAT provided there are no significant issues raised at the public meeting, the application to amend Zoning By -law 84 -63 to permit a six unit residential building be approved and that the attached Zoning By -law Amendment be adopted by Council; 3. THAT the Region of Durham and MPAC be notified of Council's decision; and 4. THAT all interested parties listed in Report PSD- 021 -12 and any delegations be advised of Council's decision. Submitted by: Reviewed by: David . Crome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer NG /CP /df 18 April 2012 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 REPORT NO.: PSD- 021 -12 APPLICATION DETAILS 1.1 Applicant/Owner: Michael Terry Sullivan Paae 2 1.2 Proposal: To amend the Urban Residential Type One Exception (R1 -23) Zone to permit the existing six unit apartment building. 1.3 Area: 0.14 ha 1.4 Location: 7 Bernard Street, Part Lot 11, Concession 2, Former Town of Bowmanville (See Attachment 1 — Key Map) 2. BACKGROUND 2.1. On February 27th, 2012, Terry Sullivan submitted an application to amend Zoning By- law 84 -63. The amendment would legalize an existing six unit apartment building. 2.2 In 1989 Council approved an amendment to the Zoning By -law to permit a fourplex at 7 Bernard Street. Renovations were later made to the interior of the building to add two additional units without the necessary approvals. The exterior elevations were not changed. The Municipality became aware of the building containing six units shortly after a recent fire and repairs were needed. The owner has chosen to move forward with legalizing the six unit apartment building through an application to rezone the property. 3. LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The subject property is located on Bernard Street, directly north of the CN rail line, within the urban boundary of Bowmanville. Between the building and the rail corridor there is some mature vegetation. The total lot area of the property is 1,383 m2 (0.34 acres) and contains a two storey building with a ground floor area of approximately 230 m2. To the rear (east side) of the building is mature vegetation. 3.2 The abutting residential property to the north is a single- detached dwelling. To the west of the property (4 Bernard Street) is a nine unit apartment building that is two and a half storeys high. The following is an air photo of the site taken in March 2010 and a photograph taken in January 2012 illustrating the existing site and the building across the street. 8 -2 Iffl- W6161 - 11 - 6 �C T 4 Bernard St. 4 5 Bernard St r APcHLITI Detj I), t: -- i ' cl Subject i Site ;' { FIGURE 1: Aerial Photo — March 2010 PAGE 3 FIGURE 2: Subject Property — View from Bernard Street 8 1 13 REPORT NO.: PSD- 021 -12 PAGE 4 FIGURE 3: Nine Unit Apartment Building at 4 Bernard Street 3.3 The surrounding uses are as follows: North - Single Dwelling Residential Properties South - CN Rail Line East - VegetationNacant Land associated with 192 Liberty Street West - Nine Unit Apartment Building 4. PROVINCIAL POLICY 4.1 Provincial Policy Statement 2005 (PPS) The PPS identifies settlement areas as the focus of growth. Land use patterns within settlement areas shall be based on cost - effective development standards to minimize land consumption and servicing costs. Planning authorities shall promote opportunities for intensification and redevelopment where this can be accommodated, taking into account existing housing stock and the availability existing public services, such as public transit. The subject application is consistent with the PPS. 4.2 Provincial Growth Plan The Provincial Growth Plan directs growth to the built up areas where there is capacity to accommodate expected population growth. Complete communities are lands that offer a mix of housing types with easy access to local stores and services. Transit supportive densities and healthy mix of residential uses are promoted. The Growth Plan principles are supportive of the subject application. 8 -4 REPORT NO.: PSD- 021 -12 5. OFFICIAL PLANS 5.1 Durham Regional Official Plan PAGE 5 The Durham Regional Official Plan designates the subject lands as "Living Areas ", which shall be used predominately for housing purposes. The proposed rezoning application is adding residential units to an existing residential area. The development is a form of intensification and conforms to the Durham Region Official Plan. 5.2 Clarington Official Plan The Clarington Official Plan designates the subject lands "Urban Residential" with a Medium Density Symbol. Medium Density policies encourage affordable rental housing and intensification that is compatible and sensitive to the physical character of the neighbourhood. Residential intensification is permitted where there is adequate hard and soft services; access to community facilities, shopping and transit; capacity in road system to accommodate traffic; adequate on -site parking; and the proposal is physically compatible with the surrounding neighbourhood. The subject development conforms to the Municipality of Clarington Official Plan. 6. ZONING BY -LAW 6.1 Zoning By -law 84 -63 zones the subject lands "Urban Residential Type One Exception (R1 -23) ". The R1 -23 Zone permits a fourplex. The subject property was rezoned to permit a fourplex in 1989. The use has converted to a sixplex around 1991 without municipal approvals. The current owner is requesting a site specific rezoning to recognize the additional two units. 7. PUBLIC NOTICE AND SUBMISSIONS 7.1 Public Notice was given by mail to each landowner within 120 metres of the subject site. Public meeting signs were installed on the property by March 23, 2012. No inquiries on the application were received from the public at the time of the writing of this report. 8. AGENCY COMMENTS 8.1 The application and supporting documentation was circulated to the Region of Durham Planning Department for review and comment. The Department has no objection to the proposal. 8.2 Central Lake Ontario Conservation Authority reviewed the application and determined that there are no natural features or natural hazards in proximity to the property that would have any impacts on the existing building. As the application is not expanding REPORT NO.: PSD- 021 -12 PAGE 6 the existing structure and would only have minor adjustments to the parking area, the conservation authority has no objections to the application. 9. STAFF COMMENTS 9.1 The subject application resulted from a fire that started in the neighbouring property at 5 Bernard Street and spread to the sixplex. The applicant requires a building permit to restore and repair the damage caused by the fire. In order to move forward with the renovations the applicant must legalize the existing sixplex, since the current zone only permits a fourplex. 9.2 All of the dwelling units do not have access to a common corridor and therefore do not meet the zoning definition of an apartment building. The proposed terminology for the structure is a "sixplex ". The parking requirements under Zoning By -law 84 -63 requires seven parking spaces for the proposed sixplex. The applicant has demonstrated in the site drawings that seven parking spaces will be accommodated on the property. 9.3 The Clarington Operations Department has reviewed the application. They have no objection to the rezoning application. Operations requested a minimum of 2% of the vehicular travelled area be designated and signed for snow storage. The applicant has sufficient space to the south of the parking lot area which will be used as the snow storage area and he has agreed to erect a a sign to indicate the location of the snow storage area. An issue was raised about the garbage bin being located within the road allowance. The submitted plan shows the relocation of the garbage bin to a suitable location. 9.4 The Clarington Emergency and Fire Services had met with the applicant on several occasions to address the fire and safety concerns. The applicant is required to construct a second exit on the second floor and install separate exits in the two units on the lower level, to ensure all units will have two exits. The applicant has submitted revised drawings addressing the Fire Departments concerns. The Emergency and Fire Service Department has no objection to the application. The additional fire exit located on the second floor will comply with the minimum required setbacks for an unenclosed staircase. 9.5 The Clarington Building Division concur with the requirements from the Emergency and Fire Department. 9.6 The Clarington Engineering Service Department has reviewed the application and have no objection to the proposed zoning amendment. 9.7 The subject application has been reviewed with respect to the Provincial Policy Statement, the Durham Region Official Plan, the Municipality of Clarington Official Plan and the Municipality of Clarington Zoning By -law. The rezoning of the subject lands has the effect of providing affordable housing within the built -up urban area of Bowmanville and has the ability to efficiently use existing public services. 118W. REPORT NO.: PSD- 021 -12 PAGE 7 9.8 The Clarington Finance Department has confirmed that the taxes have been paid in full for the subject property. 10. CONCURRENCE - Not Applicable 11. CONCLUSION 11.1 In consideration of the above, Staff would offer no objection to the proposed rezoning application. It is recommended that the application to amend Zoning By -law 84 -63 be APPROVED and that Council adopt the Zoning By -law Amendment attached hereto. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives X Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Nicole Granzotto, Planner I Attachments: Attachment 1 - Key Map Attachment 2 - Zoning By -law Amendment List of interested parties to be notified of Council's decision: Terry Sullivan M.- Property Location Map.(Bowmanville) NICRE w o ° N • VANSTONE COURT z LL `j Z�' ER I LD SUNSEr ROAD no � THIRD STREET - SUbjeCt .Site 0 Parking Area Building W LL OJ Q� OR MINE CT U m w O m SAUNDERS AVENUE 0 Ir z LL w • J m O BORLAND C N J w m ZBA 201'2 -0004 Zoning By -laW Amendment N Owner: - Michael Terry Sullivan —1 0 m 0 �D C!) fli �0 o� �(D N 3 Attachment 2 To Report PS.D- 1721 -12 J CORPORATION OF THE MUNICIPALITY OF CLARINGTON ' BY -LAW NO. 2012 being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By -law 84 -63, as amended, of the Corporation of the Municipality of Clarington for ZBA2012 -0004; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Section 3.16 e., 'The Parking Space Requirement Table" of By -law 84 -63, is amended by adding ", sixplex" after the word fourplex in Residential (i) of the table. 2. Section 12.4.23 "Urban Residential Type One Exception (R1 -23)" of By -law 84- 63 is also amended, by deleting the word "fourplex ", after "shall permit a" and replacing it with the word "sixplex ". 3. This By -law shall come into, effect on the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act. BY -LAW passed in open session this day of 2012. Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk AR 11 0 'Zol 4' Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: April 23, 2012 Resolution #: By -law #: Report #: PSD- 022 -12 File #: PLN 33.4 Subject: PORT GRANBY PROJECT: BY -LAW TO TEMPORARILY RESTRICT THE USE OF ELLIOTT ROAD RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD- 022 -12 be received; 2. THAT, pursuant to Section 35 of the Municipal Act, 2001, Council pass the by -law contained in Attachment 1 to Report PSD- 022 -12 to temporarily remove the public right of passage and to temporarily restrict the right of access by owners and tenants of the abutting lands over a portion of the road allowance between Lots 4 and 5, Broken Front Concession, former Township of Clarke (Elliott Road); and 3. THAT a copy of Council's decision be forwarded to the Port Hope Area Initiative . - Management Office and the Southeast Clarington Ratepayers Association. Submitted by: /I*,— DAM. J. Crome, MCIP, RPP Director, Planning Services JAS /FL /df 13 April 2012 Reviewed by ' anklin Wu Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 1 REPORT NO.: PSD- 022 -12 BACKGROUND 1.1 The Port Granby Project is being undertaken in a number of phases: • Phase 1 — Environmental Assessment (EA). This phase concluded in Fall 2009 with Council's acceptance of the Screening Report for the Project prepared by the federal Regulatory Authorities. Transition Phase between Phases 1 and 2. During this phase, Canada prepared detailed drawings and reports related to the various works required for the Project, including road construction, waste excavation, and the treatment of contaminated water. Staff and the Municipal Peer Review Team (MPRT) reviewed these documents and provided detailed comments to ensure that the Municipality's concerns would be addressed during Project implementation. Phase 2 Implementation and Construction. The Project is currently in this phase. On November 30, 2011, the Canadian Nuclear Safety Commission (CNSC) issued a licence for the Project to Atomic Energy of Canada Limited (AECL) and, on January 13, 2012, the federal Minister of Natural Resources announced a 10 -year funding commitment for the Port Hope Area Initiative. On March 30, 2012, Canada acquired the lands necessary to complete the Project, including the existing waste management facility, and accordingly has assumed responsibility for its operation. • Phase 3 — Monitoring and Maintenance. This phase, which is expected to last several hundred years, will commence after all of the waste at the existing Port Granby Waste Management Facility has been relocated to the new Long Term Waste Management Facility and the new storage mound has been capped. 1.2 The EA for the Port Granby Project identified a Primary Haul Route along which virtually all of the construction materials and equipment required for the Project will be transported by truck. This route consists of Newtonville Road from Highway 401 to Concession Road 1, Concession Road 1 to Elliott Road, and Elliott Road to the entrance of the new Long -Term Waste Management Facility south of the CN rail corridor. 1.3 The Port Hope Area Initiative Management Office (PHAI MO) will be upgrading all of the roads along the primary haul route in order to make them suitable to accommodate the truck traffic for the Project. Elliott Road is currently a seasonally maintained road and is in very poor condition. As such, the section between Concession Road 1 and the entrance to the new waste management site will require complete reconstruction, a distance of approximately 1,622 metres. 1.4 Clarington staff and the MPRT have accepted the detailed engineering drawings and specifications for the reconstruction of Elliott Road. These documents form the basis for the tender for the Elliott Road reconstruction which was issued by the federal government on March 12, 2012. 8-11 REPORT NO.: PSD- 022 -12 2. ROADS AGREEMENT PAGE 3 2.1 Staff Report PSD- 078 -11 (September 12, 2011 GPA) noted that an agreement between the Municipality and the federal government is being prepared to deal with the various issues related to Canada's use of municipal roads for the Port Granby Project. Council authorized the Mayor and Clerk to sign the roads agreement with the Government of Canada once it has been finalized to the satisfaction of the Municipal Solicitor. 2.2 Rather than one large agreement, as originally contemplated, a number of smaller agreements are being prepared to deal with specific road works. The first agreement, which has been signed by the Mayor and Clerk and the Government of Canada, deals with the Primary Haul Route, including the section of Elliott Road to be reconstructed (identified as "Elliott Road North "). Future agreements will deal with other road works such as the construction and removal of the Lakeshore Road underpass. 2.3 As also noted in Report PSD- 078 -11, Elliott Road North will be leased to the federal government for the duration of the construction phase of the Project (approximately 8 years). The Lease forms part of the roads agreement. 2.4 The roads agreement includes the following provision: "After notice is given by Canada stating that it requires the right to occupy Elliott Road North, Council shall pass a by -law pursuant to section 35 of the Municipal Act, 2001 to (a) remove the public right of passage over Elliott Road North and (b) restrict the right of access to Elliott Road North by the owners of land abutting Elliott Road North for the duration of the Elliott Road Lease ". 2.5 Section 35 of the Municipal Act is applicable in this situation since Elliott Road North will be re- opened as a public road once the Elliott Road Lease has terminated at the end of Phase 2 of the Port Granby Project. 2.6 A lockable security gate will be installed on Elliott Road North just south of Concession Road 1. Under the provisions of the Elliott Road Lease, Canada is required to permit the owners and tenants of the lands adjacent to Elliott Road North, CN, CP, Hydro One and other utility agencies, including their agents, consultants, contractors and employees, to use Elliott Road North without fee or charge, subject to such reasonable terms and conditions as Canada considers necessary. Canada is also required to provide keys to the lock to the Engineering Services Department and the Fire and Emergency Services Department. 2.7 The owners of the lands abutting Elliott Road North are aware of the need to restrict access to their properties during Phase 2 of the Port Granby Project and have signed agreements with the federal government that address their concerns. MM REPORT NO.: PSD- 022 -12 PAGE 4 3. CONCLUSION 3.1 The roads agreement dealing with Elliott Road and the Elliott Road Lease have been signed by both the Municipality and the Government of Canada. Canada has provided notice to the Municipality that it requires the right to occupy Elliott Road North in order to commence the reconstruction of the road. It is therefore appropriate to pass the by -law to temporarily restrict the public's use of Elliott Road North for the duration of the construction phase of the Port Granby Project. 4. CONCURRENCE 4.1 This Report has been reviewed by the Municipal Solicitor and the Director of Engineering Services who concur with the recommendations. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development X Maintaining financial stability Connecting Clarington Promoting green initiatives X Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Janice Szwarz, Principal Planner Attachments: Attachment 1 - By -law List of interested parties to be advised of Council's decision: Christine Fahey Gerry Mahoney 8 -13 Attachment 1 To Report PSD- 022 -12 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW NO. 2012- a by -law to temporarily restrict the use of Elliott Road WHEREAS on November 30, 2011, the Canadian Nuclear Safety Commission issued a Waste Nuclear Substance Licence to Atomic Energy of Canada Limited to permit the "Port Granby Long -Term Low -Level Radioactive Waste Management Project" (the "Project ") to proceed; AND WHEREAS Her Majesty the Queen in Right of Canada as represented by the Minister of Natural Resources ( "Canada ") and The Corporation of the Municipality of Clarington (the "Municipality") entered into an "Agreement for the Construction, Maintenance and Use of Municipal, Roads for the Port Granby Project" dated April 11, 2012 (the "Roads Agreement ") in order to address Municipal road issues related to the construction of the Project; AND WHEREAS Elliott Road was identified in the Environmental Assessment to be part of the route along which materials and equipment required for the Project will be transported; AND WHEREAS under the Roads Agreement the Municipality has agreed to temporarily remove the public right of passage and restrict access rights over a portion of Elliott Road to allow Canada to reconstruct, maintain, repair and use such portion of Elliott Road in order to carry out the Project; AND WHEREAS section 35 of the Municipal Act, 2001 provides that a municipality may pass by -laws removing or restricting the common law right of passage by the public over a highway and the common law right of access to the highway by an owner of land abutting a highway; NOW THEREFORE the Council of The Corporation of the Municipality of Clarington enacts as follows: 1. In this By -law: "Adjacent Farm Lands" means the lands identified by PINs 266720030 and 266720031 and PIN 266720029; "Elliott Road Lease" means the lease dated April 11, 2012 granted by the Municipality to Canada to permit Canada to reconstruct, maintain, repair and use Elliott Road North in order to carry out the Project; and 8 -14 Page 2 "Elliott Road North" means that portion of the road allowance between Lots 4 and 5, Broken Front Concession, former Township of Clarke (Elliott Road) south of its intersection with Concession Road 1 to a point approximately 1,622 metres south as shown in Schedule "A" to this by -law. 2. Subject to sections 4, 5 and 6 of this by -law, the public right of passage is hereby removed over Elliott Road North for the duration of the Elliott Road Lease. 3. The right of access by owners and tenants of land abutting Elliott Road North is hereby restricted as set out in section 5 of this by -law for the duration of the Elliott Road Lease, 4. During the term of the Elliott Road Lease, Canada may exclusively use Elliott - Road North for the purpose of constructing, maintaining and repairing Elliott Road North and providing access for vehicles and equipment to and from Concession Road 1 to the Port Granby Long -Term Waste Management Facility. 5. Notwithstanding section 4 of this by -law, Canada shall permit the owners and tenants of the Adjacent Farm Lands, CN, CP, Hydro One and other utility agencies, including their respective agents, consultants, contractors and employees, to use Elliott Road North as required to access their properties or utilities as the case may be, without fee or charge, but subject to such reasonable terms and conditions as Canada considers necessary. 6. Emergency vehicles shall be permitted to use Elliott Road North at all times. 7. This by -law shall be effective on the date that it is passed. 8. This by -law shall remain in effect until the Elliott Road Lease has terminated. By -law passed this 30th day of April 2012. 8 -15 Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk This is Schedule "A" to By-law 2012- , passed this day of , 2012 A.D. CONCESSION ROAD ,622 metres 07 N 0 Adrian Foster,Mayor Patti L.Barrie,Municipal Clerk $ F N 3 HIG Y2 ® Newcastle m Newtonville °eP HIGHWAY401 !� s CONL IoNRom1 Subject Road s _ o & L(SH°RE oil CLARKE Lake Ontario _� SCHEDULE 2B Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: April 23, 2012 Resolution #: By -law #: Report #: PSD- 023 -12 File #: ZBA 2011 -0038 Subject: APPLICATION FOR REMOVAL OF HOLDING BLOCK 98 OF PLAN 40M -1904 WED INVESTMENTS LTD. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD- 023 -12 be received; 2. THAT the application submitted by WED Investments Ltd. to remove the Holding (H) symbol from Block 98 of 40M -1904 be approved; 3. _ THAT the attached By -law to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham and the Municipal Property Assessment Corporation ( MPAC); and 4. THAT all interested parties listed in Report PSD- 023 -12 and any delegations be advised of Council's decision. Submitted by: Da i . Crome, MCIP, RPP Director of Planning Services C P /df 17 April 2012 Reviewed : b Y Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 8 -17 REPORT NO.: PSD- 023 -12 Page 2 1. APPLICATION DETAILS 1.1 Owner: WED Investments Ltd. 1.2 Proposal: 1) Removal of Holding (H) Symbol from "Holding — Urban Residential Exception ((H)R2 -73) "; and 2) Removal of Part Lot Control Exemption on Block 98 of 40M -1904 to allow the creation of two lots for single detached dwellings. 1.3 Location: Block 98 of 40M -1904, 105 and 109 Boswell Drive 2. BACKGROUND 2.1 On December 19, 2011 application was received for exemption to remove the "Holding (H)" prefix from Block 98 on 40M -1904 together with a second application requesting exemption from Part Lot Control for the subject lands. 2.2 Block 98 on 40M -1904 was originally draft approved as a future residential development as part of draft plan of subdivision 18T- 88047. At the time of Draft Approval it was expected that the parcel would be developed in the future together with lands to the west when the Bowmanville urban area boundary expanded. Given more recent policy direction development of the lands outside the urban boundary for urban uses will not occur for many years. In February 2010 after careful consideration of an application for zoning by -law amendment, Council decided to deny an application to rezone the subject lands to allow the creation of two single detached dwellings. Said decision was appealed by the applicant and approved by the Ontario Municipal Board. The OMB approved the application and approved a by -law allowing the creation of two lots as originally recommended by staff. 2.3 The application for Removal of Holding and for Removal of Part Lot Control Exemption proposes dividing the block into two residential lots for the construction of single detached dwellings as contemplated through the rezoning approved in 2010. 2.4 A noise attenuation study required in support of the proposed applications was received on March 27. The report concluded that a noise barrier is not required for the outdoor amenity area; that the dwellings do not need to be fitted with air conditioning units; or have additional sound insulation above typical Ontario Building Code requirements; and that warning clauses are not required to be registered on title. 3. STAFF COMMENTS 3.1 The Holding (H) symbol is a provision enabled by the Official Plan to ensure that certain obligations have been considered prior to development of the lands. This includes: servicing, access, protection of natural areas, measures to mitigate the impact of development, submission of required studies, execution of agreements and any other requirements as may be deemed necessary by Council including the implementation of 8 -18 the policies of this plan. REPORT NO.: PSD- 023 -12 3.2 The subdivision agreement for 40M -1904 remains applicable for the provision of services; municipal water, sanitary sewer, storm water connections, grading and drainage and securities. Page 3 3.3 The noise study recommendations were reviewed by the Region of Durham Planning Department, who is the delegated authority on noise issues. They have advised they concur with the recommendations of the study. 3.4 The Director of Planning Services has approved the application for Exemption to Part Lot Control in accordance with the delegated authority of Planning Services functions approved by Council. A copy of the By -law implementing the Director's approval will appear on the Council agenda. 3.5 All property taxes have been paid in full. 4. CONCURRENCE - Not applicable 5. CONCLUSION 5.1 In .consideration of the comments noted above, approval of the removal of the "Holding H)" symbol as shown on the attached By -law and schedule (Attachment 2) is recommended. 6. CONFORMITY WITH STRATEGIC PLAN 6.1 The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Carlo Pellarin Attachments: Attachment 1 - Key Map Attachment 2 - Removal of Holding By -law List of interested parties to be advised of Council's decision: Kelvin Whalen Property Location Map (Bowmanville) Subject N w, Z Site N Registered Plan 40M -1904 Existing Chain o s Link Fence w a ARUSTWOOD ST VO O� �pF OAF N `G�JO� O� ORJ� LJ O P� 0J G0 Existing Slope ZBA 2011 -0037 AND ZBA 2011 -0038 Lots affected by Removal Of Part Lot Control and Removal Of Holding �- 40M -1904 Block 98 V N vSr Owner: WED Investments Ltd. Al 70 0 Ln a) p n C) N W rt N 1—� Attachment 2 To Report PSD -023 -1 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW NO. 2012- being a By -law to amend By -aw 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By -law 84 -63, as amended, of the Corporation of the Municipality of Clarington to permit the development of two single detached dwellings on the subject lands; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Schedule "3" (Bowmanville)" to By -law 84 -63, as amended, is hereby further amended by changing the zone designation from: "Holding — Urban Residential Exception ((H)R2 -73) Zone" to "Urban Residential Exception (R2 -73) Zone'; as illustrated on the attached Schedule "A" hereto. 2. Schedule "A" attached hereto shall form part of the By -law. 3. This By -law shall come into effect on the date of passing hereof, subject to the provisions of Sections 34 and 36 of the Planning Act. BY -LAW passed in open session this 30"' day of April, 2012. Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk 8 -21 This is schedule "A" to By-law 2012- , passed this day of , 2012 A.D. N ® Zoning Change From "(H)R2 -73" To "R2 -73" Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk o N h gMti,�y�gy2 o� e- eos��\o 80 NAT NoN ORES W BOWMANVILLE W ZBA2011 -0038 Q o SCHEDULE3 8 -22 e (t the Way I ` N' A; Lel ft i Meeting GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: April 23, 2012 Resolution #: By -law #: Report EGD- 014 -12 File #: Subject MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR MARCH, 2012. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD- 014 -12 be received for information. S ubmitted by: � A. S. Cannella, C.E.T. Director of Engineering Services ASC /bb Reviewed by: () . Franklin Wu Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -1824 1 REPORT NO.: EGD- 014 -12 BACKGROUND • 1.1 With respect to the Building Permit Activity for the month of MARCH 2012, Staff wish to highlight the following statistics for the information of Committee and Council. I T, Eel I,I10re7A►i 2012 2011 BUILDING CATEGORY NUMBER OF PERMITS VALUE OF CONSTRUCTION NUMBER OF PERMITS VALUE OF CONSTRUCTION % CHANGE OF VALUE 2012 -2011 Residential 85 $20,788,124 59 $13,285,466 56.5% Industrial 0 $0 0 $0 N/A Government 0 $0 0 $0 N/A Commercial 1 $35,000 7 $609,500 -94.3% Institutional 0 $0 0 $0 N/A Agricultural 0 $0 1 $65,000 N/A Demolition 7 $0 1 . $0 N/A TOTAL 93 $20,823,124 68 $13,959,966 49.2% YEAR TO DATE 2012 1 2011 BUILDING CATEGORY NUMBER OF PERMITS VALUE OF CONSTRUCTION NUMBER OF PERMITS VALUE OF CONSTRUCTION % CHANGE OF VALUE 2012 -2011 Residential 131 $27,434,062 112 $23,019,834 19.2% Industrial 1 $2,000,000 2 $480,000 316.7% Government 2 $25,442 1 $120,000 -78.8% Commercial 4 $218,600 11 $832,360 -73.7% Institutional 2 $53,000 1 $1,600,000 -96.7% Agricultural 5 $159,978 3 $187,416 -14.6% Demolition 17 $0 4 $0 N/A TOTAL 162 $29,891,082 134 $26,239,610 13.9% 9 -2 I It -•- i y 1.2 With respect to building permit activities (over $250,000) and large residential building permit activities, the details are provided as follows: Owner / Applicant Construction Type Location Value er REPORT VSO.: EOI0- 014-12 PAGE 4 The following is a comparison of the types of dwelling units issued for the month of "MARCH" and "YEAR TO DATE ". Dwelling Unit Type "MARCH" 2012 5 0 Townhouse Apartment 8% 0% 0 Semi - Detached + I \� 54 Single _ Detached U Single Detached 54 u Semi - Detached 0 +Townhouse 5 u Apartment Dwelling Unit Type "YEAR TO DATE 2012" 5 2 Townhouse Apartment 6% 3% 0 Semi - Detached 0% sti 1 74 Single Detached _— - 91% III Single Detached 74 oSemi- Detached 0 UTownhouse 5 RApartment2 The following is a historical comparison of the building permits issued for the month of "MARCH" and "YEAR TO DATE" for a three year period. Historical Data for Month of "MARCH" $25,000,000 $20,00 0,000 $15,00 0,000 $10,00 0,000 $5,000,000 $0 2012 2 2011 2 2010 Value $ Historical Data "YEAR TO DATE" $50,000,000 1 see 0 AIM 0 ME ME. No MS I 9 -4 $0 2012 2 2011 2 2010 Value $ $20,823,124 $ $13,959,966 $ $17,403,982 $50,000,000 1 see 0 AIM 0 ME ME. No MS I 9 -4 REPORT 1 PAGE 5 PERMIT REVENUES 2012 2011 March Year to Date March Year to Date PERMIT FEES $ 146,336 $ 212,350 $ 85,115 $ 146,900 INSPECTION SERVICES NUMBER OF NEW RESIDENTIAL UNITS 2012 2011 March Year to Date March Year to Date Building Inspections 581 1,589 404 1,016 Plumbing & Heating Inspections 693 2,073 445 1,183 Pool Enclosure Inspections 0 0 0 0 TOTAL 1,274 3,662 849 2,199 NUMBER OF NEW RESIDENTIAL UNITS 9 -5 2012 2011 March Year to Date March Year to Date Single Detached 54 74 28 45 Semi - Detached 0 0 14 28 Townhouse 5 5 0 0 Apartments 0 2 0 2 TOTAL 59 81 42 75 9 -5 PAGE 6 YEAR: AREA 2012 (to end of March) 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 Bowmanville 63 360 282 98 340 451 609 307 587 468 345 Courtice 14 312 236 113 134 82 126 241 173 180 133 Newcastle 1 165 37 24 60 77 84 202 191 123 131 Wilmot Creek 0 5 8 9 30 16 15 15 25 29 38 Orono 0 1 1 0 2 1 1 1 2 0 1 Darlington 0 5 8 6 10 6 7 14 15 13 17 Clarke 0 8 6 11 5 11 12 13 10 16 15 Burketon 0 0 1 0 0 0 0 1 1 1 1 Enfield 0 0 0 0 0 0 0 0 0 0 0 Enniskillen 1 0 3 2 0 0 1 1 1 0 2 Hampton 0 1 0 0 0 1 1 0 0 3 1 Haydon 0 0 0 0 0 0 0 0 0 0 0 Kendal 0 0 1 1 0 1 0 0 1 0 3 Kirby 0 0 1 0. 0 0 0 0 0 0 0 Leskard 0 0 0 0 0 0 0 0 0 0 1 Maple Grove 0 0 0 0 0 0 0 0 0 1 0 Mitchell Corners 0 1 0 0 0 1 0 0 1 0 0 Newtonville 0 3 7 5 7 2 2 4 5 3 3 Solina 2 1 1 5 0 6 3 3 3 3 1 Tyrone 0 1 1 0 5 0 0 0 0 3 9 TOTALS 81 863 593 274 593 655 861 802 1,015 843 701 REPORT NO.: EGD- 014 -12 2. CONCURRENCE - Not Applicable CONFORMITY WITH STRATEGIC PLAN - Not Applicable Staff Contact: Rick Pigeon, Chief Building Official 9 -7 Clarington REPORT EMERGENCY AND FIRE SERVICES DEPARTILTWT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: April 23, 2012 Resolution #: By -law#: Report#: ESD- 006 -12 File #: Subiect: MONTHLY ACTIVITY REPORT — MARCH 2012 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report ESD- 006 -12 be received for information. �t � wed `� v' b Submitted by. Reviewed y Gord Weir, Director of Emergency Services GW /mb Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 11 -1 REPORT NO.: ESD- 006 -12 1. BACKGROUND Report ESD- 006 -12 covers the month of March and is intended to provide Council with relevant, timely information on the activity of the Emergency and Fire Services Department. 2. COMMENTS The Department responded to 288 calls during this period and recorded total fire losses of $4,100. Attachment # 1 provides March's monthly summary of: • public education and enforcement activity • fulltime suppression staffing of 4 or more on a truck • station responses and call types • major occupancy type fires and major occupancy type fire response data • a description of major occupancy types and call types 3. CONCURRENCE — Not Applicable CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Mark Berney, Deputy Fire Chief Attachments: Attachment #1 — Activity Report — March List of Interested Parties: None 11 -2 Attachment # 1 to Report ESD- 006 -12 EMERGENCY and FIRE SERVICES ACTIVITY REPORT REPORT PERIOD: MARCH 1,2012 00:00:00hrs - MARCH 31, 2012 23:59:59hrs 11 -3 2012 2011 ACTIVITY THIS PERIOD TO DATE THIS PERIOD TO DATE STATION TOURS 3 6 4 4 SCHOOL VISITS 0 6 0 1 FIRE SAFETY HOUSE VISITS 1 1 0 0 PUBLIC EVENTS 0 8 0 3 SAFETY LECTURES 8 11 2 9 EXTINGUISHER TRAINING 0 0 0 3 FIRE TRUCK VISITS 2 2 0 0 11 -3 2012 2011 ACTIVITY THIS PERIOD TO DATE THIS PERIOD TO DATE FIRE INSPECTIONS 20 54 40 77 COMPLAINT INSPECTIONS 7 12 16 41 FIRE SAFETY PLAN REVIEW 5 17 4 12 PLANS REVIEW 13 27 20 34 SITE VISITS 12 33 12 33 AFL RESIDENTIAL VISITS 0 0 0 0 PART 1 TICKETS ISSUED 0 0 0 0 PART 3 FIRE CODE CHARGES 0 0 0 3 FIRE INVESTIGATION 0 11 4 7 11 -3 Attachment # 1 to Report ESD- 006 -12 i �� � � F � `� i � F,ULLTI11lLE SUP�ESS�ON STAFFING SI�MMARYy .� 'n.Y,.. i f it ^t � .;�< �i. ,-,.t � 1 .X: F >'i. _. �✓ Y ..f..� Y � h'3 S 'rte' °t � b''kt �� i THE PERCENTAGE OF TIME PUMPER TRUCKS WERE STAFFED WITH 4 OR MORE FULLTIMEJ STATION 3 STATION 4 89/0 FIREFIGHTERS (Pumper 1- Bowmanville, Pumper 4 - Courtice) TO DATE ~STATION RESPONSE SU MM/ RY STATION 1 STATION 2 STATION 3 STATION 4 STATION 5 THIS TO DATE Bowmanville Newcastle Orono Courtice Enniskillen MONTH THIS FIRES'- 5 26 10 19 OUTDOOR, NO LOS'S: FIRES:` 19 169 30 9 68 12 288 PERIOD 860 BURNING (controlled) 7 9 3 7 TO DATE 437 92 59 199 33 820 - CALL. TYPE SUMMARY. ` 2012 2011 THIS PERIOD TO DATE THIS PERIOD TO DATE ;TOTALS 288 820 287 889 FIRES'- 5 26 10 19 OUTDOOR, NO LOS'S: FIRES:` 19 20 8 10 NON FIRE CALLS 264 555 269 860 BURNING (controlled) 7 9 3 7 CO FALSE CALL 12 46 15 61 FALSE FIRE CALLS 36 82 40 94 MEDICAL CALLS 147 402 143 470 OTHER CALLS 22 59 16 47 PRE -FIRE CONDITION CALLS 3 12 3 7 PUBLIC HAZARD CALLS 12 38 12 46 RESCUE CALLS 25 126 37 128 11 -4 Attachment # 1 to Report ESD- 006 -12 MA10R OCCUPANY TYPE FIRE SUMMARY OCCUPANCY TYPE # OF CALLS EST. LOSS GROUP A - ASSEMBLY 0 $0 GROUP B, - CARE and DETENTION 0 $0 GROUP C - RESIDENTIAL 3 $2,100 GROUP D - BUSINESS AND PERSONAL SERVICES 0 $0 GROUP E - MERCANTILE 0 $0 GROUP F - INDUSTRIAL 0 $0 STRUCTURES /PROPERTIES NOT CLASSIFIED BY O.B.C. 3 $2,000 VEHICLES 0 $0 NO TOTALS 6 $4,100 MAJQR OCCUPANC�f TYpE FIRE ..,` ,. # r.�n,:.:'j➢ ... .l _,`r'; .,. z ' „-� _, x?!= +. ,�,. �..b ..a 7�....il,. b') 'Ya RESPO SE�pATA ..�� 5. ,'Z „�'i .- "f.,31'i�'!s k DATE TIME OCCUPANCY TYPE 1ST TRUCK FIREFIGHTERS FIREFIGHTERS ON SCENE STANDBY FIREFIGHTERS FULL -TIME CALLBACK 3/11 17:29 GROUP C 5 16 0 NO 3/19 8:51 GROUP C 5 16 0 NO 3/20 19:33 BARN. 5 19 11 NO 3/25 20:46 GROUP C 2 36 45 NO 11 -5 Attachment # 1 to Report ESD- 006 -12 DESCRIPTION'OF MAJOR OCCUPANY TYPES Group A: Assembly occupancy units. Assembly occupancies means the occupancy or the use of a building, or part thereof, be for gathering of persons for civic, political, travel, religious, social, educational, recreational, or like purposes, or for the consumption of food or drink. i.e. Production /Viewing Performing Arts, Museum /Art Gallery /Auditorium, Recreation /Sports Facilities, Education Facilities, Transportation Facilities, Other Assemblies, Arenas /Swimming Pools, and Participating /Viewing Open Air Facilities. Group B: Care or Detention occupancy units. Care or detention occupancy means the occupancy or use of a building, or part thereof, be for persons who (a) are dependent on others to release security devices to permit egress, (b) receive special care and treatment, or (c) receive supervisory care i.e. Persons under restraint facilities, persons under supervisory care facilities, care facilities, group /retirement homes Group C: Residential occupancy units. Residential occupancy means the occupancy or use of a building, or part thereof, by means for whom sleeping accommodation is provided but who are not harbored or detained to receive medical care or treatment or are not involuntarily detained. i.e. Detached /Semi /Attached Residential, Dual Residential /Business, Rooming /Boarding, Multi Unit Dwelling, Hotel /Motel /Lodging, Other Residential Group D: Business and Personal Services units. Business or personal services occupancy means the occupancy or use of a building, or part thereof, for the transaction of business or the rendering or receiving of professional or personal services. i.e. Business and Personal Services Group E: Mercantile occupancy units. Mercantile occupancy means the occupancy or use of a building, or part thereof, for the displaying or selling of retail goods, wares, or merchandise. i.e. Food /Beverage Sales, Department Store /Catalogue /Mail Outlet, Specialty Stores, Other Mercantile Group F: Industrial occupancy units. Industrial occupancy means the occupancy or use of a building, or part thereof, for the assembling, fabricating, manufacturing, processing, repairing or storing of goods and materials. i.e. Vehicle sales /service, Utilities, Manufacturing or Processing Facilities, Storage Facilities, Other Industrial Facilities Structures /Properties not classified by the O.B.C.: Mines or Wells, Transportation /Communication Facilities, Open (outdoor) Storage, Miscellaneous Structures and Property, Structures classed under the National Farm Building Code. Vehicles: Road Vehicles, Rail Vehicles, Watercraft, Aircraft, Miscellaneous /Specialty Vehicles 11 -6 Attachment # 1 to Report ESD- 006 -12 DESCRIPTION OF CALL TYPES Fire and Explosions: Instance or destructive and uncontrolled burning involving structures, vehicles and open area fires, including explosion of combustible solids, liquids or gasses which may or may not have resulted in a dollar loss or an explosion or rupture as a result of pressure, no fire. Outdoor, No Loss Fires: Uncontrolled fires, outdoors, that did not result in a loss, injury or fatality and is not suspected to be caused by arson, vandalism or children playing. Pre Fire Conditions: Incidents with no fire that involve heat or potential pre fire conditions e.g. pot on stove, cooking - smoke or steam, lightning, fireworks. Burning (controlled): Complaint call related to outdoor controlled burning, authorized or unauthorized. Fire Department did not take suppression action. False Fire Call: Alarm activation or fire call that when investigated, is determined to be as a result of equipment failure, malicious /prank, perceived emergency, accidental activation of alarm by a person. CO (carbon monoxide) False Call: a call where it is determined that the detection equipment malfunctioned or there was a perceived emergency - no CO leak. Public Hazard Call: Includes a response for spills and leaks of a hazardous product such as natural gas, propane, refrigerant, miscellaneous /unknown, gasoline or fuel, toxic chemical, radio- active material, power lines down or arcing, bomb, explosive removal standby, CO (carbon monoxide) or other public hazard. Rescue Call: a call for a person in danger due to their proximity to the occurrence and who is unable to self evacuate and is assisted by Fire Department personnel i.e. vehicle accident, building collapse, commercial /industrial accident, home /residential accident, persons trapped in elevator, water rescue or water /ice rescue. Medical Call: Includes a response to a patient(s) suffering from asphyxia, respiratory condition, convulsions, epileptic, diabetic seizure, electric shock, traumatic shock, heart attack, stroke, drug related, cuts, abrasions, fractures, burns, person fainted, nausea and pre - hospital care such as administering oxygen, CPR, defibrillation or first aid. Other Calls: Assistance to other Fire Departments, calls cancelled on route, non fire incidents where an illegal grow operation or drug operation was discovered. 11-7 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: April 23, 2012 Resolution #: By -law #: Report#: CLD- 015 -12 File #: Subject: ANIMAL SERVICES QUARTERLY REPORT — JANUARY — MARCH 2012 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD- 015 -12 be received; and 2. THAT a copy of report CLD- 015 -12 be forwarded to the Animal Alliance of Canada. Submitted by: PLB /CAG Reviewed by: Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 13 -1 REPORT NO.: CLD- 015 -12 1. BACKGROUND PAGE 2 Animal Services activities are reported to Council on a quarterly basis. The attachment to this report summarizes the activities and revenues pertaining to Animal Services for the months January to March, 2012, as recorded by staff as at the time this report was prepared. 2. CONCURRENCE - Not applicable. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Anne Greentree, Deputy Clerk Attachments: Attachment 1: Quarterly & Year -end Statistics Interested Parties: Ms. Liz White, Animal Alliance of Canada 13 -2 Attachment 1 1st Quarter & YTD Statistics 2012 Dispatch Summary Issue Types S* Xk F r' ?'�s"s'e" I 27 &�' t C�uarer : St y z'l 1` Quarter T2, a J Y TD I 31 ti �sp Impound /Surrender Fee WR,:'rt. 100 -19- 190 - 30715 -6401 -Animal Trap Rentals 0 $0.00 3 $61.88 0 $0.00 3 $61.88 Animal 0 .. �■ 0 ,, 0 a. 0 , - Complaint , - .... 0 $0.00 0 $0.00 0 $0.00 0 • - Inspection 100 -19 -130- 30641 - 6400 -Licences Paid after 0 $0.00 0 $0.00 0 $0.00 0 o� NSF 100 -19- 190 - 00000 -7162 -Vet Services - 0 $0.00 0 $0.00 0 $0.00 0 $0.00 Total By G/L Code (start here) 100 -19 -190- 30705 - 6400 - Animal Service I 27 $1,435.00 I I 31 $1,550.00 I 27 I $1,435.00 I 31 I $1,550.00 Impound /Surrender Fee 100 -19- 190 - 30715 -6401 -Animal Trap Rentals 0 $0.00 3 $61.88 0 $0.00 3 $61.88 100 -00- 000 - 00000 -6506 -Cash Over /Short 0 $0.00 0 $0.00 0 $0.00 0 $0.00 Account 100 -21- 000 - 00000 -6506 - Finance Charges 0 $0.00 0 $0.00 0 $0.00 0 $0.00 after NSF 100 -19 -130- 30641 - 6400 -Licences Paid after 0 $0.00 0 $0.00 0 $0.00 0 $0.00 NSF 100 -19- 190 - 00000 -7162 -Vet Services - 0 $0.00 0 $0.00 0 $0.00 0 $0.00 Repayment for Expenses 100 -19- 190 - 00000 - 7250 - Commission Expenses 15 $474.00 6 $214.00 15 $474.00 6 $214.00 (ANTCO) I 100 -19- 190 - 30720 -6400 - Disposal of Animals 3 $237.16 3 $318.00 3 $237.16 3 $318.00 100 -19 -190- 35525 -6500 - Dog /Cat Licences 479 $21,221.00 1105 $26,160.50 479 $21,221.00 1105 $26,160.50 523 -00- 000 - 00000 - 6760 - Donations 13 $1,285.00 16 $791.50 13 $1,285.00 16 $791.50 100 -00- 000 - 02035 -2003 - HST 51 $668.46 48 $580.10 51 $668.46 48 $580.10 - 100 -19 -130- 35520 -6500 - Other Licences - 3 $400.00 5 $500.00 3 $400.00 5 $500.00 Kennel 100 -19- 190 - 30710 - 6400 - Sale of Animals 49 $5,052.98 42 $3,879.30 49 $5,052.98 42 $3,879.30 Totals 1 640 1$30,773.60 1 1259 $34,055.28 1 640 1$30,773.60 1 1259 $34,055.28 13 -3 Attachment 1 1st Quarter & YTD Statistics 2012 Shelter Statistics - Outgoing by Animal Type Adopted j 1; 3� 7 2( 0, O f 13 j 3 13 3 Adopted Altered ; 0 0 ` 11 i 0 i 0 i 0 11 1-3-*F 11 :€ 13 Adopted Offsite ! 0 f 0, 0 i 0 i 0 i 0 0 i 1 0 1 Adopted Offs ite(Altered) 0 0 12 1 1 0 0 ' 13 14 ; 13 14 Adopted Offsite(Unaltered) 0 0 0 3 0 0 3 3 0 3; 0'. __._.. _. Adopted Unaltered 2 3 i s- _.. __ 1 I ._.,.- 7, -_ - 0 .., O _. .W ,_ 13 €.. . ___e . -12 13 ' 12 Bite Quarantine (Home) 0€ 0 i 0 0 01 0 0 0 0' 0 DOA 0€ 0 5 !. _ 0 0 1 0 5 1 10 ; 5 10 DOA -Final Disposition 0 0 i 2( 0 I 0 0. 21 2; 2 2 Euthanized 0; 0 0( 0 j 0 f 0 0 3 0 3 _._ Euthanized by Offsite Vet O f 0 51 1 f 0 f 0 6 0 i 6 0 Interred 0 i 01 01 0 0 1 0! 0 0, 0 0 Reclaimed ' 35 1 2 0 0 01 1 39j 38 39 Redemption Offsite ? 0 1 0 0 0 01 0 i 0€ Released 0 0 01 3 0 0 3 1 j 3; 1 Released To Owner At Vet ( 0! 0 ( 1 -- 1 1 ( 0 P r . 0 ........ 0_ ' _- _ ..... 1 -. -. _ 1 Stolen I 0 0 0 _._ 0 0 i. ;.... 0' 0 I -- 0 0! 0 Transfer Out 2 01 3 0 0 0} 5# 3; 5 3 011 0 , _ t Unassisted Death In Foster 0 _.._. O_--- _--- -- - ---- . o —o_.. .... _._o . __ ________ o o o 0 Wildlife Released 0 0 0 01 0 0 0' 0, 0 0. Other f 0 0_ 0_ 0 L I 0 _. 0 _ 0 i 0, 0_ 0 _ Total _ 40 7 491 19 0 0 115 } 101 _ 115 101 fl 13 -4 Attachment 1 1st Quarter & YTD Statistics 2012 Shelter Statistics - Identification Comparison x z r,€ @ .€ .. yuY#" -� @ e " - i y���, IS�CTIM y C T� g {,G v'''. g E '4 A.r`5i.,. 3 k'S k yl!.- j�:_E R3 N �9� aim .i'E i £fit #rzr3 �y Skny #S4sS Number of 0 42 40 19 0 7 0 v30 Cat 2 56 58 0 30 30 58 Dog 15 38 53 11 21 32 53 32 Kitten 1 22 23 0 3 3 23 3 Puppy 1 0 1 1 3 4 1 4 Bird 0 0 0 0 0 0 0 0 Rabbit 0 0 0 0 0 0 0 0 Mammal 0 0 0 0 0 0 0 0 Total Length of Stay '""-€.,�s''s'S - z r,€ @ .€ .. yuY#" -� @ e " - i y���, IS�CTIM y C T� g {,G v'''. g A.r`5i.,. 3 k'S iii: #S4sS Number of 0 42 40 19 0 7 0 108 t Animals CO N Number of Days 0 4689 224 2200 0 38 0 7151 N Average 0 111 5 115 0 5 0 Number of 0 40 31 13 0 5 0 89 Animals Number of Days 0 4392 93 1106 0 21 0 5612 �°, Average 0 109 3 85 0 4 0 Number of 0 42 40 19 0 7 0 108 N Animals C) - N Number of 0 4689 224 2200 0 38 0 7151 Days Average 0 111 5 115 0 5 0 Number of 0 40 31 13 0 5 0 89 Animals c°v Number of 0 4392 93 1106 0 21 0 5612 Days Average 0 109 3 85 0 4 0 13 -5 Attachment 1 1st Quarter & YTD Statistics 2012 Shelter Statistics - Incoming (including transfers) 1st Quarter 2012 1st Quarter 2011 Dog Puppy Cat Kitten Total 13 -6 Attachment 1 1st Quarter & YTD Statistics 2012 YTD 2011 Dog 20 P 1 0 i 2 114 ( 0 1 0 i 37 Puppy: 3 } 0 0 1 1 1 0] 0 5 Cat ( 2 ; 7 1 4 29 10 ; 0 j 43 Kitten 0 2 i 0 0 3 0 0 5 Total 25 10 I 1 ; 47 �_ -....0 ....._0 90 Animal Bite /Attack & OTR Summary Detail 1st Quarter 2012 1st Quarter 2011 YTD 2012 YTD 2011 Dog Bites Reported 4 2 4 2 Dog Attacks Reported 0 6 0 6 OTRs Issued 1 5 1 5 13 -7 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: April 23, 2012 Resolution #: By -law #: Report#: COD - 009 -12 File #: Subject: TENDER CL2012 -3 FLETT STREET RECONSTRUCTION RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD - 009 -12 be received; 2. THAT Eagleson Construction, Millbrook, ON with a total bid in the amount of $432,463.67 (Net of HST Rebate), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2012 -3, be awarded the contract for Flett Street Reconstruction as required by the Engineering Department; 3. THAT the funds for Clarington's portion of the project, required in the amount of $341,982.27 which includes $432,463.67 for Tender, design, contract administration, material testing, contingencies and net HST less Regional of Durham costs, be drawn from the following account; n 0 Flett Street Reconstruction Account # 110 -32- 330 - 83357 -7401 Road Works & Storm Sewer $341,982.27 That the tender award be subject to the approval of the Regional Municipality of Durham for Regional Infrastructure; and THAT the Mayor and the Clerk be authorized to execute the necessary agreement. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 14 -1 Submitted by: Reviewed by: rie Marano, H.B.Sc., Franklin Wu, MM \JDB \km 14 -2 C.M.O., Chief Administrative Officer Director of Corporate Services Nancy Taylor, BzB.A., 7C.A., Director oaf Finance/Treasurer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 PAGE 3 1.1 Tender specifications were provided by AECOM Canada Ltd. for the Flett Street Reconstruction as required by the Engineering Department. 1.2 Tenders were advertised in the Daily Commercial News, as well as electronically on the Municipality's website and the Ontario Public Buyer's Association website. Subsequently, tenders were received and tabulated as per the letter from AECOM Canada Ltd., Schedule "A" attached. 2. ANALYSIS 2.1 A total of ten (1-0) submissions were received in response to the tender call. 2.2 After further review and analysis by the Engineering Department, AECOM Canada Ltd. and Purchasing, it was mutually agreed that the low bidder, Eagleson Construction, Millbrook, ON, be recommended for the contract for the Flett Street Reconstruction. A copy of the recommending memos from the Department of Engineering and the consultant AECOM are attached as Schedule "A ". 2.3 Eagleson Construction has completed projects for the Municipality of Clarington in the past and the service has been satisfactory.. In addition, references were checked and all references indicated satisfaction with the work completed by Eagleson Construction and would recommend them for similar projects. 2.4 Queries with respect to department needs, specifications, etc., should be referred to the Director of Engineering. 3. FINANCIAL 3.1 The total project cost, including tender price of $432,463.68, design contract administration, contingencies and utilities amounts to $581,741.67 (Net of HST 14 -3 PAGE 4 Rebate). The detailed funding required for the project is outlined in the memo from Engineering Services and the letter from AECOM Canada Ltd., marked Attachment 1 and summarized below. 3.2 Funding for this project will be paid by the following: Department and Account Number Engineering Department — Capital Budget Flett Street Reconstruction Account # 110 -32- 330 - 83357 -7401 $380,000.00 Total Clarington Cost $341,982.27 Region of Durham Costs Flett Street Reconstruction Total Region of Durham Cost $239,759.39 Combined Total Project Costs $581,741.67 4. CONCURRENCE 4.1 This report has been reviewed for recommendation by the Purchasing Manager and the Director of Engineering. 5. CONCLUSION 5.1 That the proposed contract award be approved. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Marie Marano, Director of Corporate Services Attachments: Attachment 1 - Memo from Engineering Services & Letter from AECOM Canada Ltd. Attachment 2 - Project Location — Key Map 14 -4 Attachment 1 i TO: Jerry Barber, Purchasing Manager FROM: Ron Albright, Manager, Infrastructure and Capital Works DATE: April 16, 2012 RE: Flett Street Reconstruction, Bowmanville CL2012 -03 The Engineering Services Department has reviewed the recommendation provided by AECOM Canada Ltd. ( "AECOM ") and offers the following comments. Prior to completing the design and tendering work for Flett Street, a Public Information Centre was held on December 14, 2011 to review the project with the public and to get their input regarding the proposed works. For more detailed information on the PIC, please refer to Report EG D- 006 -12. Flett Street is currently constructed to a semi -urban cross section with asphalt gutters and storm sewers. Upon completion of the works, the street will be reconstructed to an urban standard with concrete, curb and gutter, new storm sewers and new road structure. The surface asphalt will be placed in 2015 under a separate contract. The Municipality of Clarington is working in cooperation with the Region of Durham on this project and they will be replacing their sanitary servicing on Flett Street. We concur with AECOM's recommendation to award the contract to Eagleson Construction in the amount of $424,983.95, exclusive of HST, or $432,463.67 net HST, for the reconstruction of Flett Street. A detailed breakdown of the Clarington's and the Region of Durham's funding is provided on the Cost Apportionment provided with AECOM's tender review letter. Due to past experiences on similar projects, a contingency amount of approximately 10% is carried forward. Therefore, including design and tender fees as well as contract administration fees, the Engineering Department advises the following breakdown for the above referenced p roj e ct: 14 -5 Attachment 1 Fled Streei Reconstruction, CL20'12 -03 April 16, 2012 Total Project Value $341,982.27 Budget Amount Flett Street 110 -32- 330 -83357 -7401 (2011&2012) $380,000.00 Estimated Unexpended Budget $38,017.73 Additional Funding Required $0 We recommend the report to Council move forward based on the above apportionments. Attached for your files is the recommendation provided by AECOM which includes a more detailed breakdown of estimated project costs. Should you have any further questions, please feel free to contact the undersigned. Regards, Ron Albright, P. Eng. Manager, Infrastructure and Capital Works RA /ra Attachment Cc: Will McCrae, P. Eng., Manager, Cobourg Office, AECOM Nancy Taylor, Director of Finance A.S. Cannella, Director of Engineering Services 14 -6 Attachment 1 ® AECOM 905 372 2121 tet 513 Division Street 905 372 3621 fax COBOURG, Ontario K9A 5G6 www.aecom.com April 16, 2012 Mr. A. S. Cannella, C.E,T. Director, Engineering Services. The Municipality of Clarington 40 Temperance Street BOWMANVILLE, Ontario L1 C 3A6 Dear Sir: Project No: 60215457 Regarding: Flett Street Reconstruction, Bowmanville Contract No. CL2012 -03 (the "Contract ") Municipality of Clarington Tenders for the above project were opened at the Municipal Offices on Thursday, April 5, 2012 at 2:15p.m. A list of the bids received is provided in the table below. BIQDER : ... TOTAL BIDS 'TOTAL BID TOT D AL.BI (Excl HST) (Incl 13 %HST) (dncl Net HSTRebate)- Eagleson Construction MILLBROOK, ON $ 424,983.95 $ 480,231.86 $ 432,463.67 Macklin Bros. Construction Ltd. $ 435,219.54 $ 491,798.08 $ 442,879.40 GRAFTON, ON Kawartha Capital Construction $ 449,236.20 PETERBOROUGH, ON $ 507,636.91 $ 457,142.76 Hard -Co Construction Ltd. WHITBY, Ontario $ 566,170.00 $ 639,772.10 $ 576,134.59 Coco Paving BOWMANVILLE, ON $ 567,175.50 $ 640,908.32 $ . 577,157.79 Cobourg Development Services $ 575,557,36 COBOURG, ON $ 650,379.82 $ 585,687.17 Calder Hill Contracting Ltd. THORNHILL, Ontario $ 656,888.70 $ 742,284.23 $ 668,449.94 North Key Construction NAPANEE, ON $ 699,938.39 $ 790,930,38 $ 712,257.31 Bar -quip Construction RICHMOND HILL, ON $ 781,737.13 $ 883,362.96 $ 795,495.70 Royel Paving Ltd. � LINDSAY, ON $ 816,924.91 $ 923,125.15 . . L $ 831,302.79 `Calculation Error(s) - Values noted above are corrected by Clarington Purchasing Department to correct Calculation Error(s), CL2012 -03 Tender Award Leller.Doo 14 -7 Attachment 1 Page 2 April 16, 2012 The Municipality of Clarington's Purchasing Department (the "Purchasing Department ") reviewed all bids to confirm compliance with the Clarington Purchasing By -Law. All bids were deemed compliant by the Purchasing Department, AECOM Canada Ltd. ( "AECOM ") has reviewed the two lowest bids and confirmed the bid values noted above. Eagleson Construction ( "Eagleson ") is the lowest bidder. Its submitted tender has been reviewed and had a calculation error in the amount of $757.55 (exclusive of HST) resulting from not revising the tender quantity of 4 ea. to 5 ea, as identified in Addendum No. 1. Eagleson did however, acknowledge and submit receipt of Addendum No. 1 with their bid package. This error was corrected by the Purchasing Department. This does not affect the bid order. As requested by the Purchasing Department, references were checked only for the lowest bidder. Eagleson has completed projects of similar scope and value. References stated that Eagleson has completed work to specification and to their satisfaction. With the low bid from Eagleson, and other associated project costs noted on the attached cost apportionment, the project is within budget. Should funding be available and based on the input provided by the references contacted regarding performance on previous projects, we are not aware of any reason why the Municipality would not be entitled, in its sole discretion, to accept Eagleson's bid in the amount of $424,983.95 (exclusive of HST) and award the contract to it, subject to all provisions of the Clarington Purchasing Bylaw being met. Bid Cheques or Bid Bonds shall be retained,for Eagleson Construction and Macklin Bros. Construction Ltd., the second low bidder, until the Contract has been executed. Should you have any questions regarding this matter, please contact the undersigned. Sincerely, AECO Canada Ltd. 7ene rcvL Will McCrae, P.Eng. Associate Vice - President, East District, Water will. mccrae @aecom,com WM:pc Encl. cc: Mr. Ron Albright, P.Eng., Manager of Infrastructure and Capital Works, Municipality of Clarington CL2012.03 Tender Award Leller.Doc 14 -8 | mo Cost Apportionment Based on Low Bid Contract CL2012-03 Description IProject ID/Account Number lConstruction Costs Contract CL2011-04 Municipality ofChariooton/Re'oiunnfDurham Flett Street Reconstruction Total Municipality of Clarington Region of Durham Roadworks and Storm Sanitary Sewe�& Comments April 16, 2012 Total PartA' - Roadworks and Storm Sewers $286,677.56 $229,612.16 $0.00 $57,065.40 $114,695.86 Earth Ex, Granular, 'B' and 'A, Extra Depth Granular'B', Calcium, Water, Geogrid, Geotextile, HL8, AC Adjust. Items Apportioned (50% MOC, 50% ROD split) Total Part'B'- Sanitary Sewer and Appurtenances $114,695.86 Sub-Total Construction 1 W1,373.421 $229,612.161 $171,76 Total Part'C'- General Items $13,E $10,103.74 Total Construction $243,1 181,865.01 Note:Region has a $250,000 constr. Budget AECOM Design Project Number 602154,1 60149803 Detail Design and Approvals Commencement to March 9, 2012 $40,100.00 $30,000.00 $10,100.00 Region invoiced directly for san. Design Total Detail Design and Approvals $40,100.00 $30,000.00 $10.100-00 Tendering, Constructlion Admin. and Materials Testing 14.0% Tendering, Construction Admin. and Materials Testing $59,497.75 $34.036.65 $25,461.10 Total Tendering, Construction Admin. and Materials Testing $59,497.75 $34,036.65 $25,461.10 Estimated-Pro-rated based on low bid Other Costs Watermain Exposures $3,100.00 $3.100.00 $0.00 Spring Grove Invoice Storm Manhole Exposure $1,500.00 $1,500.00 $000 All Services Quote Total Other Costs $4,600.00 $4,600.00 $0.00 Additional Project Costs 10% Contingencies 1.76% Unrecoverable HST $24,311.89 $5,914.79 $18,186.50 $4,146.78 $42,498.39 $10,061.57 Total Estimated Project Costs $681,741.67 $341,982.271 $239�,759.39 Budget Amount $380,000,00 $239,759.39 U nderl(Over) Budget Amount All Costs Exclude HST AECOM � � REPORT NO.: COD - 009 -12 PROJECT LOCATION — KEY MAP King St, E. 0 T Sa way Br, J ❑� Par 3t,, ❑� F1 Pine , Q� Q 0 kn 475 1/ Baseline Rd, Attachment #2 0 HWy No �e SITE I - -ill KEY MAP 14 -10 Date: April 23, 2012 Resolution #: By -law #: Report#: FND- 010 -12 File #: Subject: ANNUAL STATEMENT FOR THE DEVELOPMENT CHARGES RESERVE FUND FOR THE YEAR ENDED DECEMBER 31, 2011 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND- 010 -12 be received; and 2. THAT a copy of this report be forwarded to the Ministry of Municipal Affairs and Housing. Submitted by: NT /hjl Nancy�Xyl�; 1313A, CA, Direct r of Finance/Treasurer Reviewed by: 0 < Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 15 -1 REPORT NO.: FND- 010 -12 1.0 BACKGROUND 1.1 This report is provided in order to comply with Bill 98, "an Act to promote job creation and increased municipal accountability while providing for the recovery of development costs related to new growth ". Schedule "A" attached shows the activity in the Development Charges Reserve Funds for the year ended December 31, 2011. 1.2 For the year ended December 31, 2011, a total of 863 residential building permits were issued. Approximately 699 units were anticipated for 2011 in the development charge study review and update. Also, a total of 24 capital fund and 7 revenue fund projects have been financed by the Development Charges Reserve funds. 2.0 CONCURRENCE — not applicable 3.0 CONCLUSION 3.1 This is an information report provided to comply with legislative reporting requirements. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development x Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Nancy Taylor, Director of Finance/Treasurer Attachments: Schedule "A" - Development Charges Reserve Funds Statement Schedule "B" — Capital Expenditures Schedule "C" — Revenue Fund Expenses Schedule "D" — Committed Amounts from Prior Years' Budgets /Council Approvals List of interested parties to be advised of Council's decision: Municipal Finance Branch, Ministry of Municipal Affairs and Housing 15 -2 MUNICIPAUTY OF CLARINGTON DEVELOPMENT CHARGES RESERVE FUNDS STATEMENT FOR THE 2011 YEAR SCHEDULE * See Schedule B ** See Schedule C * ** See Schedule D 2012 Budget (includes 2012 debenture payments) Note: brackets = funds available, no brackets = shortfall Total Development Charges collected on behalf of the Region in 2011 $ 8,637,029.36 Amounts outstanding as of Dec.31st 2010 _ Less: amounts paid to the Region 8,637,02936 Total Development Charges due to the Region at December 31, 2011 $ W 580 S81 582 583 584 S85 586 587 . GENERAL LIBRARY FIRE PROTECTION INDOOR PARK DEV & OPERATIONS ROADS AND PARKING TOTAL GOVERNMENT SERVICES SERVICES RECREATION RELATED FACILITIES RELATED Balance as of December3l, 2010 (723,699) - (2,511,359) 668,280 (1,367,656) (1,559,395) (7,413,268) (113,710) (13,020,807) PLUS: Development Charge Proceeds (271,976) (666,639) (649,426) (4,165,060) (881,203) (644,448) (5,843,060) (57,347) (13,179,159) Accrued Interest Apportionment (9,193) (2572) (32,490) (2,602) (19,608) (20,578) (107,186) (1,641) (195,871) Transferfrom Reserve Fund _ - - (228,246) _ _ _ - (228,246) Transferfrom Revenue Fund - - (5,608) - (19,839) - (49,398) (74,845) SUBTOTAL (281,169) (669,211) (687,524) (4,395,907) (920,651) (665,026) (5,999,644 (58,988) (13,678,121) LESS: Amount Transferred to Capital Fund - - - - 159,952 202,710 3,266,441 - 3,529,103 Amount Transferred to Revenue Fund * 143,349 414,548 - 3,727,627 248,559 56,120 63,623 1,652 4,655,478 Repayment of Interim Financing from Reserve Funds 207,008 - _ _ _ 207,008 SUBTOTAL 143,349 621,556 - 3,727,627 408,511 258,831 3,330,063 1,652 8,491,589 Closing Balance as of December 31, 2011 (861,520) (47,656) (3,198,883) - (1,879,796) (1,965,590) (10,082,849) (171,045) (18,207,339) Committed Amounts from Prior Years * "" 560,030 77,143 1,684,363 - 580,060 264,990 7,056,089 1 2,990 10,225,665 Available at December 31, 2011 (301,490) 29,487 (1,514,520) - (1,299,736) (1,700,601) (3,026,759) (168,055) (7,981,674) Committed Amounts from 2012 Budget " * ** 195,300 296,571 106,200 3,026,456 675,900 538,438 971,133 - 5,809,998 Balance remaining of Interim Financing from Reserve Funds - - 975,300 - 975,300 Balance Available for Future Needs (106,190) 326,058 (1,408,320) 4,001,756 (623,836) (1,162,163) (2,055,626) (168,055) (1,196,376) * See Schedule B ** See Schedule C * ** See Schedule D 2012 Budget (includes 2012 debenture payments) Note: brackets = funds available, no brackets = shortfall Total Development Charges collected on behalf of the Region in 2011 $ 8,637,029.36 Amounts outstanding as of Dec.31st 2010 _ Less: amounts paid to the Region 8,637,02936 Total Development Charges due to the Region at December 31, 2011 $ W SCHEDULER MUNICIPALITY OF CLARINGTON DEVELOPMENT CHARGES RESERVE FUND STATEMENT FOR THE 2011 YEAR Total Expenses D/C R/F NON D/C R/F CAPITAL EXPENSES For 2011 FINANCING FINANCING DESCRIPTION D/C - PARK DEVELOPMENT & RELATED FACILITIES Nelson Street Parkette 128,883 115,995 12,888 Eng Prks Cap R/F Penwest Parkette 4,473 4,025 335 Tax Levy 113 Mun Cap Wrks R/F Port Darlington Waterfront Park 38,882 34,994 3,888 Eng Prks Cap R/F Bowmanville Valley Bridge and Trail 5,487 4,938 549 Eng Prks Cap R/F 177,725 159,952 17,773 D/C - OPERATIONS New Equipment- 2011 Roads 166,613 138,800 15,422 Mun Cap Wrks R/F 12,391 Operations Equip R/F New Equipment- 2010 Roads 45,003 40,503 4,500 Mun Cap Wrks R/F Clerks MLEO Vehicle 26,008 23,407 2,601 Mun Cap Wrks R/F 237,624 202,710 34,914 D/C - ROADS AND RELATED Road reconstruction - Mearns Avenue 205,154 133,343 59,318 Tax Levy ' 12,493 Mun Cap Wrks R/F Road reconstruction - Green Road North- Baseline Road to Boswell Drive 287,996 287,996 - Road reconstruction - Green Road North of Stevens Road 79,897 68,711 3,995 Tax Levy 3,196 Roads Contribution R/F 3,995 Mun Cap Wrks R/F Road reconstruction - Stevens Road 58,325 58,325 - Road reconstruction - Concession Road N3 80,227 63,379 16,848 Mun Cap Wrks R/F Road reconstruction - Baseline Road- Structure 56,067 56,067 - Road reconstruction - Osbourne Road 2,615,374 794,446 171,681 Mun Cap Wrks R/F 1,649,247 Developer contribution Road reconstruction - Nash Road 501 476 25 Mun Cap Wrks R/F Road reconstruction - Mill Street Newcastle 1,049,759 1,040,773 8,986 Developer contribution Road reconstruction - Mill Street Newcastle- Clark Street to Toronto Street 621,961 578,424 43,537 Tax Levy Road reconstruction - North Scugog Court 2,584 2,300 284 Mun Cap Wrks R/F Sidewalk construction - Hwy #2, Bowmanville 1,486 1,486 - Sidewalk reconstruction - Baseline Road 2,136 1,021 1,115 Tax Levy Street Lights - Hwyff2 Bowmanvllle 4,829 4,829 - Bowmanville Creek Erosion 324,823 170,549 71,346 Tax Levy 82,928 Mun Cap Wrks R/F Brookhill Tributary Nick Point Remedial Work 6,442 4,316 1 2,126 Mun Cap Wrks R/F 5,397,560 3,266,441 2,131,119 TOTAL CAPITAL EXPENSES 5,812,910 3,629,103 2,183,806 SUMMARY OF FINANCING: 159,952 D /C- Park Dev. & Related Facilities R/F 202,710 D /C - Operations R/F 3,266,441 D /C- Roads and Related R/F r 313,015 Municipal Capital Works R/F 17,325 Engineering Parks Capital R/F 12,391 Operations Equip.R /F 3,196 Roads Contribution R/F 179,646 Tax Levy 1,658,234 Developer contribution TOTAL FINANCING 5,812,910 3,629,103 2,183,806 15 -4 SCHEDULE MUNICIPALITY OF CLARINGTON DEVELOPMENT CHARGES RESERVE FUND STATEMENT FOR THE 2011 YEAR Total Expenses D/C R/F NON D/C R/F REVENUE FUND EXPENSES For 2011 FINANCING FINANCING DESCRIPTION D /C - GENERALGOV'T Planning - Official Plan Review 66,105 59,495 3,607 Tax Levy 3,003 Prof Fees Reserve Planning Consulting - Studies 47,420 30,652 11,809 Clarington / Region Acct 'A' R/F 4,959 Prof Fees Reserve Legal- D/C Intervenor and OMB Hearing 10,633 9,570 1,063 Tax Levy Operations- Stormwater Master Plan 37,693 33,924 3,769 Mun Cap Wrks R/F Operations Master Plan 10,787 9,708 1,079 Tax Levy 172,638 143,349 29,289 D/C - LIBRARY SERVICES Contribution towards Debenture Debt- MAC Library 300,1100 300,000 Contribution towards Debenture Debt- Newcastle Library 9,000 9,000 2010 & 2011 Pending D/C Appeal 105,548 105,548 414,548 414,548 D/C - INDOOR RECREATION Contribution towards Debenture Debt- Bowmanville Indoor Soccer 1,582,762 1,582,762 - Contribution towards Debenture Debt- Newcastle Library 296,741 296,741 Contribution towards Debenture Debt- South COUrtice Arena 1,194,056 1,194,056 2010 & 2011 Pending D/C Appeal 654,068 654,068 3,727,627 3,727,627 D/C - PARK DEVELOPMENT & RELATED FACILITIES 2010 & 2011 Pending D/C Appeal 248,559 248,559 248,559 248,559 D/C - OPERATIONS Operations- Unspecified Construction -Small Equipment 17,312 15,582 1,731 Mun Cap Wrks R/F Operations- Stormwater Pond Maintenace- Small Equipment 33,462 30,116 3,346 Mun Cap Wrks R/F 2010 & 2011 Pending D/C Appeal 10,422 10,422 61,197 56,120 5,077 D/C - ROADS AND RELATED Engineering Consulting - Design 127,246 63,623 63,623 Tax Levy 127,246 63,623 63,623 D/C - PARKING 2010 & 2011 Pending D/C Appeal 1,652 1,652 1,652 1,652 TOTAL REVENUE FUND EXPENSES 4,753,467 4,655,478 97,988 SUMMARY OF FINANCING: 143,349 D /C - General Goverment 414,548 D /C- Library Services 3,727,627 D /C- Indoor Recreation 248,559 D/C -Park Development & Related Facilities 56,120 D /C - Operations 63,623 D/C - Roads and Related 1,652 D /C- Parking 8,847 Municipal Capital Works R/F 11,809 Clarington /Region Acct'A'R /F - 69,371 Tax Levy 7,962 Professional Fees Reserve TOTAL FINANCING 4,753,467 1 4,655,478 1 97,988 15 -5 SCHEDULED MUNICIPALITY OF CLARINGTON DEVELOPMENT CHARGES RESERVE FUND STATEMENT FOR THE 2011 YEAR COMMITTED AMOUNTS FROM PRIOR YEARS' BUDGETS /COUNCIL APPROVALS YEAR PROJECT / DESCRIPTION AMOUNT COMMITTED RESERVE FUND: D /C- GENERAL GOVERNMENT 2007 Operating 100-50 -130- 10529 -7160 Plan- Official Plan Review 333,382 2008 Capital 110 -36 -130- 83801 -7401 Operations - Master Plan 28,836 2009 Operating 100 -21- 211 -00000 -7161 D/C Study 9,093 2011 Operating 100 -14- 130 -00000 -7161 D/C Intervenor and OMB Hearing 26,430 2011 Operating 100 -36- 386 - 10210 -7160 Stormwater Master Plan 4,326 2011 Operating 100 - 50-130 -00000 -7160 Planning Consulting Studies- Hancock Master Plan - Servicing 99,000 2011 Operating 100 -42- 130 -10085 -7160 Community Services- Strategic Plan Review 45,000 2011 Operating 2011 OPG- Commitment forfuture Payout Upon LEED Certification 13,963 Total Commited: 560,030 RESERVE FUND: D /C- LIBRARY SERVICES 2011 Operating 100-62 -440- 10570 -7602 Library Collection. Purchase of Add'I Resources In all Formats 77,143 Total Commited: 77,143 RESERVE FUND: D /C- EMERGENCY SERVICES 2010 Capital 110 -28- 370 - 82844 -7401 Newcastle Fire Station 112 Construction 1,044,977 2011 Capital 110- 28481 -82815 -7401 Bunker Gear 6,000 2011 Capital 110 -28- 388 - 82812 -7401 New Pumper 2 for Station 02 600,000 2011 Operating 2011 OPG- Commitment for future Payout Upon LEED Certification 33;386 Total Commited: 1,684,363 RESERVE FUND: D /C- INDOOR RECREATION 2010 Balance remaining of Interim Financing from Reserve Funds 975,300 Total Commited: 975,300 RESERVE FUND: D /C- PARK DEVELOPMENT& RELATED FACILITIES 2006 Capital 110 -32- 325 - 83287 -7401 Waverly Road, Bowmanville - Landscape Feature Area /Plantings /Sign /Lighting 101,589 2010 Capital 110 -32- 325 -83310 -7401 Longworth Avenue & Old Scugog Road S/W Corner 19,823 2011 Capital 110 -32- 325- 83257 -7401 Bowmanville Valley Bridge and Trail 228,647 2011 Capital 110.32- 325- 83340 -7401 Nelseon Street Parkette 64,420 2011 Capital 110 -32 -325- 83282 -7401 Port Darlington Waterfront Park 159,406 2011 Operating 100 -32- 325 -10120 -7160 Consulting -Park Design 6,175 Total Commited; 580,060 RESERVE FUND: D /C- OPERATIONS 2011 Capital 110 -36- 388 - 83643 -7401 New Equipment Roads- 2011 206,800 2011 Operating 100 -36- 380- 10370 -7505 Operations- Unspecified Constructlon -Small Equipment 720 2011 Operating 100 -36 -380- 10210 -7505 Operations- Stormwater Pond Maintenace- Small Equipment 24,441 2011 Operating 2011 OPG- Commitment for future Payout Upon LEED Certification 33,029 • Total Commited: 264,990 RESERVE FUND; D /C- ROADS AND RELATED 2010 Capital 110 -32- 130 - 83327 -7401 D/C Study Update 16,332 2009 110 -32- 324- 83278 -7401 HwyH2 Bowmanville Street Lights Installation -Add'I to'08 HwyH2 Sidewalk 17,079 2005 Capital 110 -32- 330 - 83205 -7401 Longworth Avenue, Bowmanvllle -Reg, Rd H57 to Middle Rd - Surface Asphalt 7,680 2011 Capital 110 -32- 330 - 83208 -7401 Mearns Avenue, Bowmanville-CPR Level Crossing to Concession Road H3 - Road Reconstruction 139,358 2011 Capital 110 -32- 330 - 83214 -7401 Nash Road- Road Construction 89,546 2004 Capital 110 -32- 330 - 83231 -7401 Longworth Avenue, Bowmanvllle- Llberty Street to Old Scugog Road- Collector Overshing 44,175 2010 Capital 110 -32- 330 - 83233 -7401 Hunt Street ' 11,155 2010 Capital •110 -32- 330 - 83264 -7401 Baldwin Street 27,936 2006 /2011 Capital 110 -32- 330 -83263 -7401 MITI Street- Newcastle -Hwy 401 Overpass to Clark Street- Road Reconstruction 2,830,395 2010/2011 Capital 110 -32- 330 - 83265 -7401 Clarington Boulevard, Bowmanville- Uptown to 370m north - Reimburse Collector Roads Construction 203,255 2007 Capital 110 -32- 330 - 83276 -7401 Green Rd, Bowmanville - Baseline Road to Boswell Drive - Road Reconstruction / DC debt 215,858 2010 Capital 110 -32- 330 - 83286 -7401 St. George Street 8,038 2010 Capital 110 -32 -330- 83291.7401 Elgin Street 6,053 2007/2009 Capital 110 -32- 330 - 83296 -7401 Stevens Road, Bowmanville Extension - Road Reconstruction 210,416 2006 Capital 110 -32- 330 - 83299 -7401 Darlington Boulevard, Courtice - Road Reconstruction /Design 9,765 2007/2011 Capital 110.32- 330 - 83314 -7401 Baseline Road -Lambs Road to Bennett Road - Road Reconstruction 78,863 2008/2011 Capital 110 -32- 330- 83319 -7401 Conconcesslon Road h3-West of Mearns Avenue - Road Reconstruction 11,872 2011 Capital 110 -32- 330 -83320 -7401 Rudell Road Reconstruction 342,216 2010 Capital 110 -32- 330- 83334 -7401 Osbourne Road 419,666 2010/2011 Capital 110 -32- 330 - 83356 -7401 Green Road -635 m North of Stevens Road 819,615 2011 Capital 110 -32- 330 - 83358 -7401 North Scugog Court 917,496 2011 Capital 110 -32- 330 -83362 -7401 MITI Street Reconstruction 255,336 2007/2008 Capital 110 -32- 331- 83278 -7401 Hwy 112, Bowmanville- Clarington Boulevard /South Side to Green Road /North Side 45,347 2010 Capital 110 -32- 331- 83341 -7401 Baseline Road Sidewalk 8,700 2011 Capital 110 -32- 331. 83360 -7401 Llberty5treet DC Sidewalk 30,000 2011 Capital 110 -32- 331 -83341 -7401 Baseline Road Sidewalk -Green Road to Westside Drive 75,248 2011 Capital 110 -32- 340 -83361 -7401 Brookhlll Tributory Nick Point Remedial Work 12,352 2011 Operating lOD -32- 130 -X -7167 Engineering Consulting- Design 11,377 2011 Operating 2011 OPG- Commitment for future Payout Upon LEED Certification 190,959 Total Commited: 7,056,089 RESERVE FUND: D /C - PARKING 2011 Operating 2011 OPG- Commitment for future Payout Upon LEED Certification 2,990 Total Commited: 2,990 TOTAL COMMITTED TO DEVELOPMENT CHARGES RESERVE FUNDS 11,200,965 15 -6 Clarftwn CHIEF ADMINISTRATIVE OFFICE1 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: April 23, 2012 Resolution #: By -law #: Report#: CAO- 002 -12 File #: Subject: ENERGY MANAGEMENT STEERING COMMITTEE 2011 ACTIVITY REPORT RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CAO- 002 -12 be received for information. Submitted by: Franklin Wu, M.A.O.M Chief Administrative Officer FW /Jp CORPORATION 05 THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 17 -1 REPORT NO.: CAO- 002 -12 1.0 BACKGROUND PAGE 2 1.1 The Energy Management Steering Committee (Committee) continued its efforts in 2011 with the goal of reducing energy usage in municipally operated facilities. With representation from all departments and Clarington Library the Committee is able to deal with all aspects of the various municipal operations in terms of energy effectiveness. 1.2 There are a number of initiatives that the Committee has been working on and this report is intended to advise Council of the efforts over the last year as well as the plans for the current year. 2.0 COMMITTEE INITIATIVES 2011 2.1 Energy Audit Program The energy audit program continued in 2011 with audits completed on eight buildings to date. The audit program remains on -going and the completion of the remaining buildings is expected for the fall of 2012. 2.2 Utility Usage Tracking In 2011 the Committee continued the tracking and reporting on energy consumption. In comparison to 2010 consumption, the following results were realized: Natural Gas 8.8% decrease Hydro 0.9% decrease Water 8.4% decrease The Municipality has successfully brought consumption numbers down in all three areas of energy use and will continue to closely monitor usage for 2012. It is expected that the implementation of energy audit recommendations in the future will be beneficial in achieving our goals. 2.3 Employee /Community Engagement The Committee introduced the Energy News, a staff newsletter that will provide an on -going communication between the Committee and staff in all departments. The Committee also prepared information for the Fall - 2011 Clarington Insider that was included in the Fall Recreation & Leisure Guide. 17 -2 REPORT NO.: CAO- 002 -12 2.4 LED Streetlight Program PAGE 3 The Committee is continuing the investigation into LED technology for street lights in the municipality. In addition to a pilot project that the Engineering Department undertook on a section of Edward Street in Newcastle, we are following the development of a large pilot program that the City of Niagara Falls undertook. We have been advised they are expecting to report on the results of their program in the next few months. 3.0 FUTURE PLANNING 3.1 Energy Audit Master Plan As part of the engagement for the energy audit work, VIP Energy Inc. will be preparing a detailed master plan. This plan will identify all of the potential energy savings measures found in all building audits. It will also include an implementation strategy that will allow staff to prepare a list of recommendations for Council consideration. 3.2 Feed — In Tariff Program Following the approval of Council to proceed with an Expression of Interest, staff has reviewed a number of submissions and will be reporting to Council with a recommendation on how to proceed regarding a potential installation of a roof- top photo - voltaic solar panel system at the Municipal Administrative Centre. 3.3 LEED Policy for Municipal Buildings As identified in the Strategic Plan 2011 — 2014, the Committee will be bringing forward a report recommending for Council consideration a policy for Leadership in Energy and Environmental Design (LEED) standards for municipal buildings. 3.4 Green Energy Act Regulations On January 1, 2012 Ontario Regulation #397 -11, Energy Conservation and Demand Management Plans, came into effect. The Regulation requires public agencies to report on annual energy consumption and greenhouse gas emissions as well as setting out targeted consumption reductions and the measures that will contribute to realizing energy reductions. Clarington is well positioned to report in these areas as we have been gathering and reporting data for several years. In 2012 the Committee will be preparing the data to report to the Ministry on our greenhouse gas emissions inventory. 17 -3 REPORT NO.: CAO- 002 -12 3.5 Energy Management Plan (EMP) PAGE 4 In order to meet the new requirements in the Green Energy Act regulations, the draft EMP that was received by Council in 2010 will need to be revised and finalized. As the information will be required by the Ministry on or before July 1, 2014, the Committee will continue to work on the various areas of the plan and will be reporting back to Council when completed. 4.0 COMMENTS 4.1 The municipality remains committed to energy conservation and the Committee and its members will continue to work towards achieving significant energy reductions. 4.2 A number of initiatives of the Committee will require specific direction from Council and will be reported separately throughout the year. CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: _ Promoting economic development Maintaining financial stability _ Connecting Clarington X Promoting green initiatives _ Investing in infrastructure _ Showcasing our community _ Not in conformity with Strategic Plan 17 -4 UNFINISHED BUSINESS Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: April 23, 2012 Resolution #: By -law #: Report#: CLD- 016 -12 File #: Subject: USE OF TABLETS /LAPTOPS BY COUNCIL MEMBERS IN COUNCIL CHAMBERS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 2 THAT Report CLD- 016 -12 be received; and THAT Resolution #GPA- 210 -12 which reads as follows: "THAT, where a Member of Council has a tablet or laptop and they wish to use the technology during the meeting, Staff be directed to accommodate the use within the current power services within the Council Chambers" be lifted from the table and approved. Submitted b y s_ / t �'� Reviewed b y Patti �r_fie Franklin Wu Municipal Clerk Chief Administrative Officer .; CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 18 -1 REPORT NO.: CLD- 016 -12 1. BACKGROUND PAGE 2 At the March 19, 2012 General Purpose and Administration Committee meeting, the following Resolution #GPA- 210 -12 was tabled until Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) implications are considered: "THAT, where a Member of Council has a tablet or laptop and they wish to use the technology during the meeting, Staff be directed to accommodate the use within the current power services within the Council Chambers." 2. PROTECTION OF PRIVACY OBLIGATIONS Oftentimes, members of Council receive access to personal information or other information in the performance of their duties and they have a duty under MFIPPA to protect this information while it is in their possession. They must ensure that the privacy of the individual to which it relates is protected at all times and must keep the information physically secure so as to avoid unauthorized disclosure. This applies to information in any format, ie, paper, electronic, etc. Some ways in which this information is protected are: • Not leaving documents containing personal information on desks, in cars, in homes or other areas where others may have access to it • Ensuring that personal information on computer screens is not visible to others • Ensuring that files in offices are secure • Not discussing the personal information of others in open areas, such as reception areas and hallways • Not disclosing an individual's personal information during a meeting open to the public without the individual's written consent The access provisions of MFIPPA cover records that are in the custody or under the control of the Municipality. This can include information created by a third party that has been provided to or obtained by the municipality. 3. COMMITTEE AND COUNCIL AGENDAS Currently the committee and council agendas are provided to members of Council in paper format. Very often, this material includes confidential information that is provided to members of Council and department heads, but not to the general public. This information may include personal information, third party information, solicitor - client information, financial information, minutes of closed meetings, law WIM enforcement records, information containing economic and other interests, or information that could threaten the safety or health of an individual. This confidential information must be protected from disclosure by all parties who have access to it. Should a member of Council wish to utilize a tablet or laptop in the Council Chambers during a meeting, they would be able to do so simply by downloading the agenda package either onto their tablet/laptop or a jump drive and accessing it in the Chambers. The rules around protecting that information do not differ when the information is in electronic format rather than paper format. Provided the information is being protected, there is no reason to restrict the use of tablets or laptops in the Council Chambers within the current power services. The ability for members of Council to use their tablets /laptops to access the various drives on their desktop computer will be addressed in a future report. 4. COMMUNICATION DEVICES The Municipality's Procedural By -law prohibits members of Council from bringing cellular phones, Blackberrys, audible pagers or any other similar communication device into a meeting room, with the exception of during a recess in the meeting. Internet access in the Council Chambers is password protected, so members will not have the ability to access their Outlook (email) account or any other social media website from their personal tablet/laptop. 5. CONCURRENCE This report has been reviewed by Marie Marano, Director of Corporate Services and Human Resources who concurs with the recommendations. 6. CONCLUSION It is respectfully recommended that Resolution #GPA- 210 -12 be lifted from the table and approved. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Patti Barrie, Municipal Clerk List of Interested Parties: None 18 -3 • r.� MEMO (iLeading the Way CLERK'S DEPARTMENT To: Mayor Foster and Members of Council From: Anne Greentree, Deputy Clerk Date: April 20, 2012 Subject: GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING AGENDA —APRIL 23, 2012 — UPDATE Please be advised of the following amendments to the GPA agenda for the meeting to be held on Monday, April 23, 2012: 6. DELEGATIONS See attached Final List. (Attachment#7) rye t enfree, D66uty Clerk AG/jeg cc: F. Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 906-623-3379 F 905-623-6506 Attachment #1 of Update Memo FINAL LIST OF DELEGATIONS GPA Meeting: April 23, 2012 (a) Jalson Gibson, Regarding Challenges to Evolve into a Modern Human in Clarington (b) Pam Lancaster, Stewardship Technician, Ganaraska Region Conservation Authority, Regarding an Overview of the 2011 Grants for the Clean Water Healthy Lands Financial Assistance Program (c) CONFIDENTIAL DELEGATION: Michael Angemeer, President and CEO, Doug Dickerson, Board Chair and Representatives of Veridian Connections, Regarding a Confidential Report from Veridian Connections [NOTE: This matter will be considered in Closed Session in Meeting Room 1C. Report Distributed Under Separate Cover] HAN DOUTS /C I RCULATI ONS APPLICATION TO PERMIT A SIX UNIT APP1 *1cat*ion Bye. Terr Sullivan RESIDENTIAL BUILDING FILE NO. : ZBA 2012 -0004 Clarington Planning Services Department 1 Iy Property Location Map (Bowmanville) U ICRE w D V w I� V VRNSTDNECDURT � ry LL o w g5 MERFIELD C SUNSET ROAD r ys7' Subject Lyw THIRD STREET Site LJ.1 Parking Area Building TI LLE m a¢ z w RRAINE CT V w V m SAUNDERS AVEN ILE� OV O z a r w w AGO BORLAND C } w m ZBA 2012-0004 Zoning By-law Amendment Owner: Michael Terry Sullivan � N - r 4 Bernard St. - 5 Bernard St. Subject Site Background r� u r YL No comments have been received by the public • No objection from any agency • Provincial, Regional and Municipal policies encourage affordable housing and efficiency of existing public services Provided there are no significant issues 40 raised at today's Public Meeting, Staff recommend approval of the rezoning application Iy Property Location Map (Bowmanville) U ICRE w D V w I� V VRNSTDNECDURT � ry LL o w g5 MERFIELD C SUNSET ROAD r ys7' Subject Lyw THIRD STREET Site LJ.1 Parking Area Building TI LLE m a¢ z w RRAINE CT V w V m SAUNDERS AVEN ILE� OV O z a r w w AGO BORLAND C } w m ZBA 2012-0004 Zoning By-law Amendment Owner: Michael Terry Sullivan Clean Water - Healthy Land Ganaraska Financial Assistance Program CONSERVATION Clean Water - Healthy Land Financial Assistance Program within the Municipality of Clarington and the Regional Municipality of Durham Pam Lancaster, Clean Water - Healthy Land Program Coordinator Ganaraska Region Conservation Authority Monday, April 23, 2012 Municipality of Clarington, GP&A Meeting Clean Water - Healthy Land Ganaraska Financial Assistance Program CONSERVATION The goal of the CWHLFAP is "through stewardship, improve overall watershed health " • Identification through watershed and fisheries plans • Engage and assist watershed residents in stewardship and conservation . • Enhance public awareness of watershed health • Provide technical services • Provide financial assistances • Address recommendations from monitoring and evaluation programs Clean Water - Healthy Land Ganaraska Financial Assistance Program CONSERVATION Financial Assistance Program • Provide funding assistance to the residents of the Municipality of Clarington , within the GRCA region . • Funding available for landowners, residents, community groups, schools etc. . . • Review process to give out funding . Clean Water - Healthy Land Ganaraska Financial Assistance Program CONSERVATION "' Funding and C Project Category Cost-Share Grant Cap Proportion Best Management Practices Up to 50% $37000 Habitat Rehabilitation, Up to 50% $27500 Enhancement or Protection (REP) Land Conversion Up to 50% $27500 Well Management Up to 50% $17000 Erosion Control Up to 50% $27500 Clean Water Diversion Up to 50% $17500 Reforestation Up to 50% $27500 Other Up to 50% $27500 Clean Water - Healthy Land Ganaraska Financial Assistance Program CONSERVATION A review committee is in place to evaluate the projects and approve funding . Wendy Partner, Municipality of Clarington Councilor, Ward 4; Ganaraska Region Conservation Authority Board Member Faye Langmaid, Municipality of Clarington, Manager of Special Projects Linda Laliberte, Ganaraska Region Conservation Authority CAO/Secretary-Treasurer Mark Peacock, P.Eng., Ganaraska Region Conservation Authority Director of Watershed Services Clean Water - Healthy Land Ganaraska Financial Assistance Program CONSERVATION "' Accomplishments to date A P Err wn. Ga 4F - �.` -•: f! ,� i Clean Water - Healthy Land Ganaraska Financial Assistance Program CONSERVATION "' 2007 to 2011 Program Review Year Funding Landowner Other Monetary Number of Allocated Contribution Funding Value Projects 2007 $197525 $617709 $137679 $627800 11 2008 $167270 $237807 $17308 $417030 18 2009 $217820 $577845 $177833 $977500 15 2010 $97520 $147807 $357170 11 2011 $307674 $507141 $901 + $997662 20 Total $979809 $2089310 $339722 $3369162 75 � � ■ ■ � � ■ ■ � . ■ ■ � ■ ■ � ■ � I I ■ A\ y /� - / - . \\ \ ■% � � ^ © � ` \ �/� » . ♦ «���d ©� : 2 � y ` wr Clean Water - Healthy Land Ganaraska Financial Assistance Program CONSERVATION "' Landowner Contacts • Word of mouth increasing CleanW }}e 4 „ ter GGanaraska [Healthy Land rvo a„nog • Press releases numerous brochures and e m posters sent out ._L jM `SrasFa � . I tiau • Attend many events and functions (e. g . , the A” Durham Central Fair and Family Safety Day) Clean Water - Healthy Land Ganaraska Financial Assistance Program "'` ` CONSERVATION "' Benefits to our natural environment : • Allows landowners to engage in active stewardship without heavy financial burden . • Provides technical assistance to allow a project to run smoothly. <` M. b ` . • Engages residents in the ' x , environment and watershed planning and management. , 1 Clean Water - Healthy Land Ganaraska Financial Assistance Program CONSERVATION "' New for 2012 — Trees for Rural Roads • A program developed by the Municipality of Clarington in6 q . ..^ partnership with Ganaraska . Region and Central Lake Ontario Conservation Authorities. • Goal of planting trees along municipal road allowances on private property to increase the natural heritage and aesthetic value that trees provide and restore the cultural landscape of the area. Clean Water - Healthy Land Ganaraska Financial Assistance Program CONSERVATION Results . . . . • 890 trees provided to 50 Clarington residents trough the Trees for Rural Roads Program . • Species : Sugar Maple , Red Maple , White Birch , Red and White Oak, White Pine , White Spruce . • First steps to restore tree lined roads in the Municipality. _ � Clean Water - Healthy Land Ganaraska Financial Assistance Program CONSERVATION "' For more information on the Clean Water-Healthy Land Financial Assistance Program Please Contact Ganaraska CONSERVATION Pam Lancaster, Stewardship Technician Ganaraska Region Conservation Authority 2216 County Road 28, P. O. Box 328 Port Hope, ON L1A 3W4 905-885-8173 x 247 plancaster@grca.on .ca www.grca.on .ca Vow PORT GRANBY PROJECT PRESENTATION TO MUNICIPALITY OF CLARINGTON GENERAL PURPOSE & ADMINISTRATION MEETING Christine Fahey, General Manager Dave Smith, Port Granby Project Director Port Hope Area Initiative Management Office 2012 April 23 Canada iINRESTRICTED 4502-513140-805-000 . • • � Elp • Port Granby Project is part of the Port Hope Area Initiative (PHAI) • Address the liabilities of the former Eldorado Nuclear limited per legal Agreement • Wastes deposited in Port Granby Waste Management Facility from 1955 - 1988 • Excavate 450,000 cubic metres of low-level radioactive waste and industrial waste and encapsulate in aboveground facility — monitored and maintained • Restore contaminated site to natural topography and features •„s...,.. .. . Via►:..--- .`�j`+�+'.-= . _ �. ,�:=i` s - � :;�.:_ <r: a UNRESTRICTED Natural Resources Canada • Project sponsor • Acquires land and signs lease agreements • Provides funding, policy direction, oversight h Atomic Energy of Canada limited { So F • Project I e a d -PORT HOPE AREA INITIATIVE PROJECT OFFICE • Manages EA and licence commitments • Delivers community programs PHAI Management Office Public Works & Government Services Canada Port Hope, Ontario ■ Tenders and manages major contracts Canada UNRESTRICTED 3 • Detailed designs completed — municipal peer review team comments addressed • Ten-year licence issued for Port Granby Project by CNSC • Pre-construction baseline monitoring completed to measure project effects • Funding to implement construction and remediation secured — $273 million • Lands required to implement project acquired from Cameco by Crown • Responsibility for operating Port Granby WMF transferred to AECL from Cameco Au CanadA UNRESTRICTED 4 PORT GRANBY a - - -- - -„ --R ORT GRANBY PROJECT SITE r .0611 N v - - a _ ` onstru tion -� -1GCe55 Fvl L- ed F.ng 74'erz rm waste r. I. management facility i - 1; A °et., '♦� Internal p access road :. Lak shore RoadT - �,• 4000 Under p ass Existing-Port-.Granby-Waste _ - _ - Management Facility Operation on - -jr s • Project leasing 1.6 km stretch of Elliott Road from Municipality for project duration , 2 �----� ille • Complete reconstruction to a le Newton 401 9-metre wide, two-lane, asphalt roadway To Newcastle To Port Hope Concession 1 a • CN/CP crossing upgrades underway C CE N E a OL Cz a) E 2 CO _. 7) m c. p o �. s a� ', ► z R EXISTING p•�. ' Port Granby V how r . a C .T.C .. i_INRESTRICTED 6 PbRTGRANBY WATER TREATMENT P 1 Biological Reactor Reverse Osmosis System Contaminated Treated Influent Effluent ■ Enhanced protection of Great lakes Basin Ecosystem ■ Significant improvement in uranium, arsenic and radium removal ■ Robust design, redundancy for the short and long-term ■ Best available, pilot-tested technology n, Cmadcl UNRESTRICTED 7 b WASTE r -AnAl M-loom EXCAVATION & TRANSFER L,.. ,. I LEGEND-Construction Sequence d R\ Year 1 Lakeshore Road Underpass Design NEW LONG-TER TE MANAGEME Northeast Plateau ACIIITV(LTWMF) Year 2 Year 3 DESIGNATED ROAD FOR SU PPORT VEHICLES W€57 TUNNEL EAST TUNNEL PROTECTIVE Year 4 CONCRETE BARRIERS Centra lateau -- . Year 5 WeSf Gorge East Gorge �B51 Pe�1Ye1, NORTHBOUND LANE FOR ... _ SEALED TRUCKS W uKe oNraauo ------__ ,� MOVING WASTE L� SOUTHBOUND LANE TO NEW LTWMF MF N FOR S EM PTV TRUCKS RETURNING FROM E NEW LTWMF • Sequenced excavation of waste over five years • Transportation of waste on dedicated project haul route — no public roads • Covered trucks with contamination checks and cleaning as necessary • Restricted work hours, noise limits to reduce community impacts �.nadii�� , . UNRESTRICTED 8 A"-%PbRTGTRANBY COMPLETED & RESTORED FACILITY _ 41, IL ! s. 3 r t a ,• Ali ''�� -•. � *'s it + + �"�•+. '� . tad",,s .•a , ! ..: - _ _ - Can da UNRESTRICTED 9 A"- PbRTGRANBY PR T SCHEDULE TIMELINE 0 EC Port Granby Project Phase 2 Year Activities 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Existing Port Granby Waste Management Operation Civil works and site preparation Construction and operation of new water treatment plant Construction and operation of new LTWMF Remediation and transfer of waste East Gorge Collection System =mini Monitor and maintenance 00 4r ada UNRESTRICTED 10 .A"- Pb. PROJECr ENVIRONMENTAL P TECTION AND MITIGATION Natural environment • EA follow-up program • Dust management and reporting of monitored results • Noise mitigation and monitoring • Sensitive species protection; respect for spawning/nesting seasons Community • Tree planting for visual barriers • Property Value Protection Program — offsets temporary effects • No transport of waste on public roads; designated clean construction material transportation route • Significant opportunities for local business and 1,000+ jobs ¢ Canadd UNRESTRICTED 11 PbRTGRANBY -A*- COMMUNITY • Port Granby Discussion Group meetings • Project newsletters to 6,000 homes and businesses -- w, .� NEWS • Clarke High School — scholarship and commencement award • Seminars — doing business with the I. °$1181xllion moves prcyecu MnNard �� wM� federal government (OSME) M M, • v Presentations to Durham Nuclear _ Health, Clarington Board of Trade, ° Clarington municipal staff • Media Day, April 18 • Website, Facebook and Twitter Canada iINRESTRICTED 12 PORT GRANSY - - �.,.„ - QUESTIONS . . . - -� - www.phai.ca Find us on Facebook Follow us on Twitter @PHAI—PORT HOPE i