Loading...
HomeMy WebLinkAbout2011-09-14 MinutesCLARINGTON MUSEUMS AND ARCHIVES BOARD MEETING MINUTES September 14, 2011 at the Sarah Jane Williams Heritage Centre Bowmanville, Ontario Present J. Witheridge S. Laing B. Seto P. Ford M. Morawetz M. Speelman Viney Regrets: Mayor Foster M. Carlton J. Cashin -Oster Absent: Councillor Neal Staff: M. Rutherford Conrad, Executive Director M. Horne, Recording Secretary 1. CALL TO ORDER and ADOPTION OF THE AGENDA The meeting was called to order by the Chair at 7:00 p.m. Moved by: M. Speelman Viney Seconded by: S. Laing THAT the agenda be approved with the following additions: 2a) Business arising from the minutes 2b) Announcements 5. Verbal report from the Friends of the Museum MOTION CARRIED 2. APPROVAL OF MINUTES OF JUNE 14, 2011 Moved by: B. Seto Seconded by: M. Morawetz THAT the minutes of the meeting of June 14, 2011 be approved. MOTION CARRIED a) Business Arising from the Minutes: No Business arising from the minutes. Mention was made to the members that at the meeting of June 8, 2011, a regular meeting was to be held at the Clarke Museum and Archives with a pre- meeting at the Kirby Church for the Board members to have a tour. Unfortunately a severe storm occurred so the meeting was adjourned by the Chair at the end of the tour. The minutes of this meeting will be included with the next meeting of the board, b) Announcements: Moved by: M. Speelman Viney Seconded by: M. Morawetz THAT the museum staff be commended for an excellent exhibit at the recent Orono Fair. MOTION CARRIED 3. EXECUTIVE DIRECTOR'S REPORT The written report had been previously sent to Board members by email, following'are some points that were discussed: The Executive Director reported on the Edwardian Luncheons stating they-had gone well as a result of the investment in equipment necessary to improve the running of the whole operation. New doors have been installed at Sarah Jane Williams Heritage Centre. Various grants have been applied for and some have been accepted which were discussed with the board members, as well, National Historic Site designation papers have been submitted for Camp 30 with Clarington Museums as the applicant. Discussion was held regarding the fire wall for Waverley Place. Discussion tools place regarding the replacement of a board member. Members were encouraged to submit names for the new board member to the Clerks Department. Moved by: P. Ford Seconded by: M. Morawetz , THAT the Executive Director's Report be accepted. MOTION CARRIED 4. CORRESPONDENCE The written report had been sent to Board Members by email. Moved by: S. Laing Seconded by: B. Seto THAT items 2 through 8 be accepted. MOTION CARRIED Item #1 of the correspondence was discussed and the following motion passed: Moved by: M. Morawetz Seconded by: B. Seto THAT item 1 be accepted. MOTION CARRIED 5. COMMITTEE. REPORTS AND MOTIONS Written reports had been previously sent to Board Members by email. Moved by: P. Ford Seconded by: M. Speelman Viney THAT the correspondence drafted by Council regarding the Kirby Church be placed on hold allowing the Executive Director to address concerns from Heritage Canada. MOTION CARRIED Moved by: S. Laing Seconded by: P. Ford THAT the Executive Director arrange a meeting with Mayor Foster and Councillor Neal and the Executive Committee to discuss next steps. 6. MOTION CARRIED Finance Committee Report: Moved by: . S. Laing - Seconded by: P. Ford THAT the Finance Committee report be approved. MOTION CARRIED Property Committee Report: A verbal report was given by the Committee Chair. Collections Commitee: The Chair asked that the name of the Collections and Event Planning Committee be changed to the Collections Committee and asked the Chair of that Committee to consider that in their first meeting. Ad Hoc Committee: Report was submitted to members at the meeting of Ad Hoc Committee. It is under review. Moved by: S. Laing Seconded by: P. Ford THAT the Ad Hoc report be TABLED to the next meeting. MOTION CARRIED Friends Report: S. Laing reported that a long time member of the Friends, Florence Griffin had passed away. This person had donated many years supporting the Friends and the museum and will be sadly missed. It was decided that a donation from the museum will be given. BUSINESS ARISING AND MOTIONS There was no business arising. 7. NEW BUSINESS It was suggested by the Chair that the museum consider a "wall of fame" for previous Board of Directors, members of the Friends, and other people who have significantly given so much of themselves to the Clarington Museums and Archives. Members of the Board of Directors were asked to give some thought to this suggestion. 8.-- NEXT MEETING DATE AND TIME The next meeting of the Clarington Museums and Archives Board of Directors will be held on TUESDAY, OCTOBER 18, 2011 at WAVERLEY PLACE commencing at 7:00 p.m. 9. ADJOURNMENT Moved by M. Speelman Viney that the meeting adjourn at 9:00 p.m. Minutes for the September 14, 2011 meeting of the Clarington Museums and Archives Board have been accepted and approved on Chair, Clarington Museums and Archives Board Executive Director, Clarington Museums and Archives