HomeMy WebLinkAboutCS-01-99Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File #
Date: January 18, 1999
Res. # �'� P } r IV
By -Law #
Report #: ® _ _ q_ File #:
Subject:
CANADA WORLD YOUTH EXCHANGE PROGRAM - RUSSIA /ONTARIO 1998
Recommendations:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
1. THAT Report CS -01 -99 be received for information:
1.0 BACKGROUND
1.1 This review will provide Members of Council with up -to -date information regarding the
Community Service Department's involvement and experience during the time frame
which the Canada World Youth Exchange Program participated in a work placement
project from October 7 to December 11, 1998.
1.2 The participants of the Russia /Ontario 1998 Exchange program arrived in the
Municipality of Clarington on October 7, 1998. The Group of 16 participants along
with their program supervisors gathered at St. Paul's United Church where their Host
Families and Work Placement Supervisors greeted them during a Welcoming
Reception.
2.0 MUNICIPALITY OF CLARINGTON HOST EXPERIENCE
2.1 The Community Services Department with the assistance of our Marketing and
Tourism Department organized a half -day tour to introduce participants to the
Municipality and provide an orientation of a number of significant sites while
participants were settling into their new surroundings.
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REPORT CS -01 -99 - 2 - JANUARY 18, 1999
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3.0
3.1
3.2
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Staff greeted the participants at St. Paul's United Church and presented each participant
with a municipal T- shirt, hat, lapel pin and booklet. The half -day tour included a very
informative session at the Ken Hooper Memorial Fire Hall, the Darlington Nuclear
Generating Station and the Bowmanville Zoo, then returned back to the church for lunch
and preparation for their afternoon activities which included a scavenger hunt to
familiarise everyone with the surroundings within the Bowmanville business area.
WORK PROJECTS
The Community Services Department provided a work placement experience for four (4)
participants. The two Canadian students were Robert Brunneau from Kapuskasing where
he recently graduated from Cite Des Jeunes High School and Catherine Bisson from the
Niagara Region who graduated from High School and is employed by a Touring Company
in Ottawa. The Russian participants were Mikhail Shipov (Misha) from Dzerjinksi and
lives in Nizhny- Novgorod studying 2nd year law at the Commercial Institute and Yevgeny
Fedeyev (Eugene) who resides in Nizhny- Novgorod and is in his 2nd year at the
Commercial Institute. Participants attended a half -hour session on October 8' to review
their Work Placement Job Description (Attachment #1), location of their placement and
hours of work throughout the project.
To provide the participants with exposure and experience with the municipality and the
facilities, participants worked in pairs (one Russion and one Canadian) at the Rickard
Recreation Complex, Clarington Fitness Centre and the Courtice Community Complex.
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During the time frame from October 8 to December 11, 1998, participants attended the
work place on Wednesdays, Thursdays and Fridays from 8:30 a.m. to 4:30 p.m. The
Community Services Department involved them in all aspects of the day -to -day operations
of Community Services (Attachment #2).
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REPORT CS -01 -99 - 3 - JANUARY 18, 1999
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4.0 CONCLUSION
4.1 The Canada World Youth Exchange Program and the Community Services Department
gained experience and understanding of cultural differences, development of work place
skills and the bonding of friendships.
4.2 The program was very successful due to the willing assistance of all municipal employees,
in particular the Marketing and Tourism Officer, the community businesses, community
organizations and all the host families.
4.3 The Canada World Youth Exchange participants provided a farewell gathering involving
all participants of the exchange program, host families and friends, and work placement
supervisors. This gathering took place at the Rickard Recreation Complex where the
group entertained their guests and bid an emotional farewell.
4.4 The Department is very pleased with the opportunity provided and the accomplishments of
the program participants and would welcome participating in such a program in the
future.
Respectfully submitted,
Caruana, Director
pity Services Department
JPC:CG:pg
Attachments
Reviewed by,
s
Franklin Wu, M.C.I.P., R.P.P.
Chief Administrative Officer
1 UU3
ATTACHMENT #1 TO
REPORT CS -01 -99
MUNICIPALITY OF CLARINGTON
JOB DESCRIPTION: YOUTH EXCHANGE PROGRAM PLACEMENT
DATE OF DESCRIPTION: OCTOBER 6 - DECEMBER 15(21 HRS.) 3 DAYS
/WEEK
JOB DESCRIPTION NUMBER:
DEPARTMENT: COMMUNITY SERVICES DEPARTMENT
DIVISION:
SUMMARY OF DUTIES:
Through the Manager of Aquatic Facilities and the Manager of Arenas, participants will experience through
Hands -on work, the management and recreation programming in Municipal facilities.
RESPONSIBILITY:
1. Assist with the co- ordination and/or supply all components of special event programs including planning,
organizing, budgeting, staffing, operation and evaluation tasks.
2. Assist with supervision of part-time staff and volunteers associated with special event programs, including
training, hiring, and interviewing.
3. Prepare a users guide for permitting of Municipal Aquatic Facilities and Arenas.
4. Assist with the promotion, marketing, advertising and registration process for special events and Aquatic
programs.
5. Administrative duties as they relate to the department including filing, report writing and attending staff meetings.
6. Other duties as assigned/requested.
QUALIFICATIONS:
Participant with the Canada World Youth Russia - Ontario Program, 1998.
SALARY GRADE: $NIL/WEEK
POSITION ESTABLISHED BY BY -LAW #
1064
ATTACHMENT #2 TO
REPORT CS -01 -99
CANADA WORLD YOUTH EXCHANGE PROGRAM - RUSSIA /ONTARIO
WORK PLACEMENT OVERVIEW
Over the twenty -six day period of the work placement program the Community Services set up
daily work agendas to guide each participant through a normal workday. Work placements
commenced at 8:30 a.m. and concluded at 4:30 p.m. The following is an overview of areas
which the participants experienced:
1. Overview of how the Department operates.
2. Tour and orientation of each facility.
3. Handout of the history of the Municipality of Clarington followed up with an overview
assignment.
4. Study of the public pools regulations and the department's policies and procedures.
5. Maintenance and operations of facilities.
6. Inventory and identification logging of equipment.
7. Assistance with compiling maintenance plan.
8. Computer inputting (facility rentals and programs).
9. Orientation and participation with daily cashier /receptionist duties /customer relations.
10. Shadow guarding and instructing.
11. Community guide analysis.
12. Preparation and distribution of promotional materials for programs.
13. Learning experience through participation in fitness programs.
At 4:00 p.m. each day all participants followed up with a daily evaluation of the days learning
experience to assist in re- adjusting the daily work agenda format to meet the needs of the
exchange program.
IUuD,