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HomeMy WebLinkAbout03/09/2009 General Purpose and Administration Committee Minutes March 9, 2009 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, March 9, 2009 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Director of Community Services, J. Caruana Director of Engineering Services, T. Cannella Director of Planning Services, D. Crome Parks Supervisor, Operations Department, B. Genosko Director of Corporate Services, M. Marano Director of Finance Department, N. Taylor Fire Chief, Emergency Services, G. Weir Deputy Clerk, A. Greentree Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Hooper and Councillor Novak attended first annual Soups Cook-Off held at the Kingsway Arms and hosted by the Clarington Older Adults Association and Kingsway Arms. Councillor Hooper stated that next year this event may be held at 26 Beech Ave. Councillor Novak advised the Committee the Public Meeting regarding the Growth Plan will be held tonight, March 9, 2009, in Council Chambers between 7:00 p.m. and 9:00 P.M. General Purpose and Administration Committee Minutes March 9, 2009 Councillor Foster advised that on Wednesday, March 4, 2009, he attended the Energy From Waste Site Liaison meeting, and believed it to be very well attended. Councillor Trim informed the Committee that the proper Regional meeting protocol will be followed at the next EFW Site Liaison meeting which should allow for a more fair and structured dialogue. He reminded the Committee of the Public Information Session on the new waste collection schedule which is scheduled for tonight, March 9, 2009, at the Garnet B. Rickard Recreation Complex. Other Public Information Sessions for the other areas of Clarington are scheduled as follows: Newcastle Town Hall, Tuesday, March 10th; Orono Town Hall, Monday, March 23rd; and Courtice Community Complex, Thursday, March 26th. All of these Public Information Sessions are scheduled from 6:00 p.m. to 8:00 p.m. MINUTES Resolution #GPA-165-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on February 23, 2009, be approved. CARRIED PRESENTATIONS There were no presentations scheduled for this meeting. DELEGATIONS Alice Grottoli was called but was not in attendance. Jim Richards cancelled his delegations prior to the meeting. Libby Racansky addressed the Committee regarding the reconstruction of Nash Road and the construction of the Courtice Road bridge. Ms. Racansky expressed concerns with the cost and the timing for the reconstruction of Nash Road. She informed the Committee that Nash Road is the safest road for bikers, joggers and walkers to use and she would like to see Nash Road remain as it is, being without curbs, gutters or the widening. She stated that by having Nash Road resurfaced only, Council could then use the money to repair the bridge on Hancock Road which has been eroded due to new development in the area. Ms. Racansky feels the traffic, mainly trucks, that would be required to be diverted onto Hancock Road as a result of the reconstruction and new construction would have a detrimental affect on Hancock Road and the watershed. As for the construction of the bridge on Courtice Road, Ms. Racansky would like to see the new bridge higher so that the water runs off and does not erode the new roads. She requested that the reconstruction and new construction be done in stages, after the - 2 - General Purpose and Administration Committee Minutes March 9, 2009 subdivisions are developed, so that the potential environmental damage will be minimized. This will also allow the Region more time to assess the environmental impact on the roads and the watershed after the subdivisions are completed. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: General Amendment to Zoning By-law 84-63 Applicants: Municipality of Clarington Report: PSD-026-09 Carlo Pellarin, Manager Development Review, Planning Services Department provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-026-09. No one spoke in opposition to Report PSD-026-09. Kerry Meydam spoke in support of the recommendations contained in Report PSD-026-09. She sought and received clarification that section 3.2.3 pertaining to permanent storage site for waste, addresses the burning of waste. PLANNING SERVICES DEPARTMENT GENERAL AMENDMENT TO ZONING BY-LAW 84-63 REGARDING CLARIFICATION TO WASTE DISPOSAL USE PERMISSIONS Resolution #GPA-166-09 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report PSD-026-09 be received; THAT the draft Zoning By-law Amendment as contained in Attachment 1 to Report PSD-026-09 continue to be processed; and THAT the Region of Durham Planning Department and all interested parties listed in Report PSD-026-09 and any delegations be advised of Council's decision. CARRIED - 3 - General Purpose and Administration Committee Minutes March 9, 2009 MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF FEBRUARY 26, 2009 Resolution #GPA-167-09 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-027-09 be received; and THAT Council concurs with the decisions of the Committee of Adjustment made on February 26, 2009, for applications A2009-0001 and A2009-0002, and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED PROVINCIAL GROWTH PLAN CONFORMITY EXTENSION REQUEST Resolution #GPA-168-09 Moved by Councillor Woo, seconded by Mayor Abernethy THAT Report PSD-028-09 be received; THAT due to the anticipated timing for completion of the Region's Growth Plan Conformity exercise and the subsequent approval process, the Council of the Municipality of Clarington requests the Ministry of Energy and Infrastructure and the Ministry of Municipal Affairs and Housing to grant an extension to the June 16, 2009 deadline for the Municipality to amend the Clarington Official Plan to conform with the Growth Plan to an appropriate date following the approval, or resolution of any appeals, of an amendment to the Durham Regional Official Plan that implements the provisions of the Growth Plan; THAT a copy of the Council resolution and the Municipality's Introductory Discussion Paper on the Official Plan Review be forwarded to the Ministry of Energy and Infrastructure and the Ministry of Municipal Affairs and Housing; and THAT a copy of the Council resolution be forwarded to the Region of Durham and the Durham Region area municipalities for information. CARRIED - 4 - General Purpose and Administration Committee Minutes March 9, 2009 POTENTIAL SITES FOR COMMUTER PARKING LOTS Resolution #GPA-169-09 Moved by Mayor Abernethy, seconded by Councillor Foster THAT Report PSD-029-09 be received; and THAT GO Transit be requested to investigate the possibility of a commuter parking lot in Newcastle Village or at the interchange of Highway 115/35 with Durham Highway 2. CARRIED AS AMENDED (See following motions) Resolution #GPA-170-09 Moved by Mayor Abernethy, seconded by Councillor Woo THAT paragraph two of the foregoing resolution be amended to add "the Ministry of Transportation". CARRIED Resolution # GPA-171-09 Moved by Mayor Abernethy, seconded by Councillor Robinson THAT paragraph two of the foregoing resolution be amended to add "the Region of Durham." CARRIED The foregoing Resolution #GPA-169-09 was then put to a vote and carried as amended. TOOLEY AND ROBINSON CREEKS WATERSHED STUDY Resolution #GPA-172-09 Moved by Councillor Foster, seconded by Councillor Robinson THAT Report PSD-030-09 be received; THAT the requirements of Purchasing By-law#2006-127 be waived for this transaction; - 5 - General Purpose and Administration Committee Minutes March 9, 2009 THAT staff be authorized to commence negotiations with AECOM, for the consulting services required to complete the Watershed Study for Tooley and Robinson Creeks as required by the Planning Services Department; and THAT pending successful negotiations, staff be authorized to issue a purchase order for the Tooley and Robinson Creeks Watershed Plan to AECOM. CARRIED Resolution # GPA-173-09 Moved by Councillor Robinson, seconded by Councillor Foster THAT the Committee recess for ten minutes. CARRIED The meeting reconvened at 11:10 a.m. ENGINEERING SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT Sharon Meredith, Recreation Services Manager and Skip Crosby, Community Service Coordinator were in attendance. They provided details regarding the grant applications as required, including the on-going calculations of the grant allocation totals. 2009 COMMUNITY GRANTS Resolution #GPA-174-09 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report CSD-004-09 be received; - 6 - General Purpose and Administration Committee Minutes March 9, 2009 THAT Council consider all submitted grant requests; and THAT all applicants be advised of Council's decision. CARRIED (See following motions) BOWMANVILLE ECOLOGY GARDEN Resolution #GPA-175-09 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Bowmanville Ecology Garden be approved for a grant in the amount of $500.00. CARRIED BOWMANVILLE HORTICULTURAL SOCIETY Resolution #GPA-176-09 Moved by Councillor Hooper, seconded by Councillor Woo THAT the Bowmanville Horticultural Society be approved for a grant in the amount of $500.00. CARRIED COURTICE HORTICULTURAL SOCIETY Resolution #GPA-177-09 Moved by Councillor Foster, seconded by Councillor Novak THAT the Courtice Horticultural Society be approved for a grant in the amount of $500.00. CARRIED NEWCASTLE HORTICULTURAL SOCIETY Resolution #GPA-178-09 Moved by Councillor Trim, seconded by Councillor Novak THAT the Newcastle Horticultural Society be approved for a grant in the amount of $900.00. CARRIED - 7 - General Purpose and Administration Committee Minutes March 9, 2009 ORONO HORTICULTURAL SOCIETY Resolution #GPA-179-09 Moved by Councillor Trim, seconded by Mayor Abernethy THAT the Orono Horticultural Society be approved for a grant in the amount of $600.00 CARRIED BOWMANVILLE SANTA CLAUS PARADE Resolution #GPA-180-09 Moved by Councillor Hooper, seconded by Councillor Woo THAT the Bowmanville Santa Claus Parade be approved for a grant in the amount of $1,000.00. MOTION LOST Resolution #GPA-181-09 Moved by Mayor Abernethy, seconded by Councillor Novak THAT the Bowmanville Santa Claus Parade be approved for a grant in the amount of $2,000.00. CARRIED NEWCASTLE SANTA CLAUS PARADE Resolution #GPA-182-09 Moved by Mayor Abernethy, seconded by Councillor Trim THAT the Newcastle Santa Claus Parade be approved for a grant in the amount of $2,000.00 CARRIED CHRISTMAS IN CLARINGTON COUNTRY Resolution #GPA-183-09 Moved by Councillor Trim, seconded by Councillor Foster THAT the Christmas in Clarington Country request for a grant in the amount of $5,000.00 be denied. CARRIED - 8 - General Purpose and Administration Committee Minutes March 9, 2009 CLARINGTON FARMER'S MARKET Resolution #GPA-184-09 Moved by Councillor Trim, seconded by Councillor Hooper THAT the Clarington Farmer's Market be approved for a grant in the amount of $1,000.00. MOTION LOST Resolution #GPA-185-09 Moved by Councillor Foster, seconded by Councillor Trim THAT the Clarington Farmer's Market request for a grant in the amount of $2,000.00 be denied. CARRIED CLARINGTON MARKETING MINDS Resolution #GPA-186-09 Moved by Councillor Novak, seconded by Councillor Foster THAT the Clarington Marketing Minds request for a grant in the amount of $5,000.00 be denied. CARRIED NEWTONVILLE'S MUSIC NIGHT IN THE PARK Resolution #GPA-187-09 Moved by Councillor Trim, seconded by Councillor Hooper THAT the Newtonville`s Music Night in the Park be approved for a grant in the amount of $750.00. CARRIED NEWCASTLE ART SHOW Resolution #GPA-188-09 Moved by Councillor Trim, seconded by Mayor Abernethy THAT the Newcastle Art Show be approved for a grant in the amount of $1,000.00. CARRIED - 9 - General Purpose and Administration Committee Minutes March 9, 2009 NEWCASTLE VILLAGE & DISTRICT HISTORICAL SOCIETY Resolution #GPA-189-09 Moved by Councillor Woo, seconded by Mayor Abernethy THAT the Newcastle Village & District Historical Society be approved for a grant in the amount of $1,500.00. CARRIED DURHAM CENTRAL AGRICULTURAL FAIR Resolution #GPA-190-09 Moved by Councillor Foster, seconded by Councillor Novak THAT the Durham Central Agricultural Fair be approved for a grant in the amount of $1,000.00. CARRIED ORONO TOWN HALL Resolution #GPA-191-09 Moved by Councillor Foster, seconded by Mayor Abernethy THAT the Orono Town Hall be approved for a grant in the amount of $3,250.00. CARRIED KENDAL COMMUNITY CENTRE Resolution #GPA-192-09 Moved by Councillor Trim, seconded by Councillor Hooper THAT the Kendal Community Centre be approved for a grant in the amount of $2,500.00. CARRIED - 10 - General Purpose and Administration Committee Minutes March 9, 2009 HAMPTON HALL Resolution #GPA-193-09 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Hampton Hall be approved for a grant in the amount of $2,500.00. CARRIED SOLINA COMMUNITY CENTRE Resolution #GPA-194-09 Moved by Councillor Foster, seconded by Councillor Novak THAT the Solina Community Centre be approved for a grant in the amount of $2,500.00. CARRIED NEWTONVILLE HALL Resolution #GPA-195-09 Moved by Councillor Trim, seconded by Councillor Hooper THAT the Newtonville Hall be approved for a grant in the amount of $2,500.00. CARRIED NEWCASTLE ARENA Resolution #GPA-196-09 Moved by Councillor Foster, seconded by Councillor Novak THAT the Newcastle Arena be approved for a grant in the amount of $3,500.00. CARRIED TYRONE HALL Resolution #GPA-197-09 Moved by Councillor Woo, seconded by Councillor Novak THAT the Tyrone Hall be approved for a grant in the amount of $2,500.00. CARRIED - 11 - General Purpose and Administration Committee Minutes March 9, 2009 CLARINGTON NEW HORIZONS BAND Resolution #GPA-198-09 Moved by Councillor Novak, seconded by Councillor Trim THAT the Clarington New Horizons Band be approved for a grant in the amount of $500.00. CARRIED CLARINGTON FIDDLE CLUB Resolution #GPA-199-09 Moved by Councillor Hooper, seconded by Councillor Woo THAT the Clarington Fiddle Club be approved for a grant in the amount of $750.00. CARRIED CLARINGTON CONCERT BAND Resolution #GPA-200-09 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Clarington Concert Band be approved for a grant in the amount of $750.00. CARRIED CLARINGTON SWIM CLUB Resolution #GPA-201-09 Moved by Councillor Foster, seconded by Councillor Hooper THAT the Clarington Swim Club be approved for a grant in the amount of $1,000.00. CARRIED ORONO FIGURE SKATING CLUB Resolution #GPA-202-09 Moved by Mayor Abernethy, seconded by Councillor Trim THAT the Orono Figure Skating Club be approved for a grant in the amount of $1,500.00. CARRIED - 12 - General Purpose and Administration Committee Minutes March 9, 2009 NEWCASTLE FIGURE SKATING CLUB Resolution #GPA-203-09 Moved by Mayor Abernethy, seconded by Councillor Trim THAT the Newcastle Figure Skating Club be approved for a grant in the amount of $1,500.00. CARRIED COURTICE KIDS MULTISPORT SERIES Resolution #GPA-204-09 Moved by Councillor Foster, seconded by Councillor Novak THAT the Courtice Kids Multisport Series be approved for a grant in the amount of $1,000.00. CARRIED CLARINGTON TIGERCATS FOOTBALL CLUB Resolution #GPA-205-09 Moved by Councillor Novak, seconded by Councillor Trim THAT the Clarington Tigercats Football Club request for a $5,000.00 grant be denied. MOTION LOST Resolution #GPA-206-09 Moved by Councillor Foster, seconded by Councillor Novak THAT the Clarington Tigercats Football Club be approved for a grant in the amount of $1,500.00. CARRIED ORONO AMATEUR ATHLETIC ASSOCIATION Resolution #GPA-207-09 Moved by Councillor Trim, seconded by Councillor Woo THAT the Orono Amateur Athletic Association be approved for a grant in the amount of $2,500.00. CARRIED - 13 - General Purpose and Administration Committee Minutes March 9, 2009 CLARINGTON PROJECT Resolution #GPA-208-09 Moved by Councillor Foster, seconded by Councillor Woo THAT the Clarington Project be approved for a grant in the amount of $1,000.00. CARRIED TYRONE ORANGE COMMUNITY HALL BOARD Resolution #GPA-209-09 Moved by Councillor Foster, seconded by Councillor Novak THAT the Tyrone Orange Community Hall Board grant request of $5,000.00 be denied. CARRIED OAK RIDGES TRAIL ASSOCIATION Resolution #GPA-210-09 Moved by Councillor Novak, seconded by Councillor Trim THAT the Oak Ridges Trail Association be approved for a grant in the amount of $500.00. CARRIED MENTAL HEALTH DURHAM — MAKING CONNECTIONS CLARINGTON Resolution #GPA-211-09 Moved by Councillor Woo, seconded by Councillor Hooper THAT the Mental Health Durham — Making Connections Clarington be approved for a grant in the amount of $1,000.00. CARRIED - 14 - General Purpose and Administration Committee Minutes March 9, 2009 CLARINGTON EAST FOOD BANK Resolution #GPA-212-09 Moved by Councillor Foster, seconded by Councillor Trim THAT the Clarington East Food Bank be approved for a grant in the amount of $5,000.00. CARRIED LEARNING DISABILITIES ASSOCIATION OF PETERBOROUGH Resolution #GPA-213-09 Moved by Councillor Trim, seconded by Councillor Hooper THAT the Learning Disabilities Association of Peterborough be approved for a grant in the amount of $750.00. CARRIED DURHAM HOSPICE Resolution #GPA-214-09 Moved by Councillor Foster, seconded by Councillor Novak THAT the Durham Hospice request for a grant in the amount of $5,000.00 be denied. CARRIED CANADIAN RED CROSS — DISASTER MANAGEMENT PROGRAM Resolution #GPA-215-09 Moved by Councillor Trim, seconded by Councillor Novak THAT the Canadian Red Cross — Disaster Management Program request for a grant in the amount of $5,000.00 be denied. CARRIED - 15 - General Purpose and Administration Committee Minutes March 9, 2009 BIG BROTHERS AND SISTERS OF CLARINGTON Resolution #GPA-216-09 Moved by Councillor Hooper, seconded by Councillor Novak THAT the Big Brothers and Sisters of Clarington be approved for a grant in the amount of $2,000.00. CARRIED PUBLIC ACCESS DEFIBRILLATOR PROGRAM — COLLABORATIVE STATEMENTS Resolution #GPA-217-09 Moved by Councillor Foster, seconded by Councillor Woo THAT Report CSD-005-09 be received; THAT Council authorize the Mayor and Clerk to sign the Collaborative Statements provided by Central East Prehospital Care Program; THAT Central East Prehospital Care program be advised of action taken; and THAT the Orono Arena Board, Newcastle Arena Board and the Newcastle Community Hall Board be advised of action taken. CARRIED CLARINGTON SPORTS HALL OF FAME Resolution #GPA-218-09 Moved by Councillor Hooper, seconded by Councillor Trim THAT Report CSD-006-09 be received; THAT Council endorse the selection process for the appointment of committee members for the Clarington Sports Hall of Fame; and THAT the members of the Sports Hall of Fame Steering Committee be thanked by the Mayor and Members of Council for their contribution to the development of the Clarington Sports Hall of Fame. CARRIED CLERK'S DEPARTMENT There were no reports to be considered under this section of the Agenda. - 16 - General Purpose and Administration Committee Minutes March 9, 2009 Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT TENDER CL2008-5, MECHANICAL EQUIPMENT MAINTENANCE CONTRACT — HVAC SERVICES — TERMINATION AND NEW CONTRACT AWARD Resolution #GPA-219-09 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report COD-020-09 be received; THAT the actions taken by the Purchasing Manager with respect to the termination of contract CL2008-5 with Cynergy Mechanical Limited, Etobicoke and the award of a supply and services contract to the next low bidder, Tri-Air Systems, Markham, be endorsed; THAT pending satisfactory pricing and service the contract be extended for a second and third year; and THAT the funds expended be drawn from the Department of Operations and Department of Community Services various operating accounts. CARRIED CO-OPERATIVE TENDER T257-2008, SUPPLY & DELIVERY OF GASOLINE AND DIESEL FUEL Resolution #GPA-220-09 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report COD-021-09 be received; THAT Petro-Canada, Oakville, Ontario with an approximate annual value of $353,122.40, being the lowest responsible bidder meeting all terms, conditions, and specifications be awarded the Municipality of Clarington requirements for Co-operative Tender T257-2008 Gasoline and Diesel Fuel for a three year term; THAT pending satisfactory pricing and service the contract be extended for an additional two years; and THAT funding be provided from the current year's respective departments Operating Fleet Budgets. CARRIED - 17 - General Purpose and Administration Committee Minutes March 9, 2009 CL2009-1 COURTICE MILLENNIUM TRAIL BRIDGE CONSTRUCTION Resolution #GPA-221-09 Moved by Councillor Trim, seconded by Councillor Novak THAT Report COD-022-09 be received; THAT Dig-Con International Ltd., Bolton, Ontario with a total revised bid in the amount of $68,758.00 (Excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2009-1, be awarded the contract for the Courtice Millennium Trail Bridge Construction, Courtice, Ontario as required by the Engineering Department; THAT funds required in the amount of $79,263.00 (which includes $68,758.00 tendering, engineering, and contingencies) be drawn from Courtice Millennium Trail Bridge Account #110-32-325-83400-7401; and THAT the By-law marked Schedule "A" attached to Report COD-022-09, authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED QUOTATION Q2008-32, BY- LAW SNOW CLEARING SERVICES TERMINATION AND NEW CONTRACT AWARD Resolution #GPA-222-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report COD-023-09 be received; THAT the actions taken by the Purchasing Manager with respect to the termination of contract Q2008-32 with D & F Snow Removal, Bowmanville, ON and the award of the contract to the next low bidder, Pro-Lawn Landscaping, Orono, ON be endorsed; THAT pending satisfactory pricing and service the contract be extended for a second and third year; and THAT the required funds be drawn from the respective year's operating budget for snow clearing. CARRIED - 18 - General Purpose and Administration Committee Minutes March 9, 2009 TENDER CL2009-4, SUPPLY AND HAULING GRANULAR MATERIAL Resolution # GPA-223-09 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report COD-024-09 be received; THAT Dufferin Aggregates, Concord, ON with a total bid price of$212,057.17 (excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2009-4, be awarded the contract for the Supply and Hauling of Granular Material; and THAT the funds expended be drawn from the Department of Operations, various 2009 Operations Road Maintenance and Construction accounts. CARRIED FINANCE DEPARTMENT FINANCIAL UPDATE AS AT DECEMBER 31, 2008 Resolution # GPA-224-09 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report FND-005-09 be received for information. CARRIED BUSINESS IMPROVEMENT AREAS 2009 BUDGETS Resolution # GPA-225-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report FND-006-09 be received; THAT the 2009 Budget submissions from the Boards of Management for Bowmanville BIA, Newcastle BIA and Orono BIA be approved; and THAT the Boards of Management for Bowmanville BIA, Newcastle BIA and Orono BIA be advised of Council's decision. CARRIED - 19 - General Purpose and Administration Committee Minutes March 9, 2009 CHIEF ADMINISTRATIVE OFFICE There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS DELEGATION — LIBBY RACANSKY— REGARDING NASH ROAD RECONSTRUCTION AND COURTICE ROAD BRIDGE CONSTRUCTION Resolution # GPA-226-09 Moved by Councillor Novak, seconded by Councillor Foster THAT the delegation of Libby Racansky be received with thanks. CARRIED OTHER BUSINESS There were no items dealt with under this section of the agenda. COMMUNICATIONS APPOINTMENT TO THE CLARINGTON TRAFFIC MANAGEMENT ADVISORY COMMITTEE Resolution #GPA-227-09 Moved by Councillor Robinson, seconded by Councillor Hooper THAT John Slater be appointed to the Clarington Traffic Management Advisory Committee to fill the current vacancy for Ward 4. CARRIED APPOINTMENT TO THE CLARINGTON ACCESSIBILITY ADVISORY COMMITTEE Resolution #GPA-228-09 Moved by Councillor Novak, seconded by Councillor Hooper THAT Cornelia Goodwin be appointed to the Clarington Accessibility Advisory Committee to fill the current vacant position. CARRIED - 20 - General Purpose and Administration Committee Minutes March 9, 2009 CORRESPONDENCE — MICHAEL MCQUAID, WEIRFOULDS — REGARDING REPORT PSD-026-09 Resolution #GPA-229-09 Moved by Councillor Foster, seconded by Councillor Hooper THAT the correspondence from Micheal McQuaid, WeirFoulds LLP, Barristers & Solictors for St. Marys Cement regarding Report PSD-026-09 be referred to the Director of Planning Services. CARRIED ADJOURNMENT Resolution #GPA-230-09 Moved by Councillor Robinson, seconded by Councillor Foster THAT the meeting adjourn at 12:52 p.m. CARRIED MAYOR DEPUTY CLERK - 21 -