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UM
Subject: RICKARD RECREATION COMPLEX - SITE WORKS
Recommendations:
It is respectfully recommended that the General Purpose and Administration recommend to Council
the following:
1. THAT Report CS -10 -97 be received;
2. THAT the additional funds required to complete the site works necessary for the twin pad of
the Rickard Recreation Complex, approximately $575,000. be approved and financed from the
Impact /Escrow Reserve Fund Account #5001 -50 -X.
1.0 BACKGROUND
1.1 At the August 18, 1997 General Purpose and Administration Committee meeting, Council
approved report CS -09 -97 endorsing the preliminary designs for the expansion of the Rickard
Recreation Complex and further authorized staff to call for tenders and undertake a pre-
qualification process for all potential bidders.
1.2 A presentation was also made at that meeting by Barry Bryan Associates Ltd., which provided
an overview of the preliminary designs, and further indicated the initial cost estimates for the
design.
1.3 As the cost estimates were indicating an expenditure which exceeded the approved
budget, Council provided direction to separate the site works component of the project
from the structure, and to consult with the Treasurer and Public Works Department to
provide a scenario of potential funding for the site works.
..../2
REPORT CS -10 -97 - 2" SEPTEMBER 22, 1997
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1.4 Subsequently, Treasury, Public Works, Community Services and the Administrator met to
discuss potential funding of the site works and it is recommended to access the Impact /Escrow
Reserve Fund Account #5001 -50 -X for this portion of the project.
2.0 PROJECT FUNDING
2.1 The financing of the twin pad of the Rickard Recreation Complex was approved at $3.5
million through Report TR- 62 -97. The additional requirement of approximately
$575,000. to complete the site works necessary to ensure safety and efficient use of the
site was identified as part of the recent design process. As such it would have been
included in the original development charge project cost and therefore financed from
development charges.
2.2 Report TR -62 -97 identified the current deficiency in the development charges and
recommended interim measures for financing with ultimate repayment from the future
revised development charges. The shortfall in the development Charge Reserve Fund
results from a number of circumstances, for instance the Provincial grant reductions
have made it impossible to transfer the planned tax levy amount to accommodate the
municipal portion of the capital projects, the reduced development units compared to
the projected amount in the development charge calculations have lessened the overall
accumulation of contributions to the funds, and the fact that some projects such as the
arena have costs which exceed that anticipated when the policy was developed. In
addition, because the charges are collected over a period of ten years when the facilities
may need to be built in the first few years means that the funding does not match the
timing of the expenditures. ..../3
REPORT CS -10 -97 - 3 - SEPTEMBER 22, 1997
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2.3 It is therefore recommended that the Impact /Escrow Reserve Fund finance this portion of the
project.
submitted,
Jo4p,h P. Caruana, Director
C unity Services Department
vy, Marie M rano, Treasurer
Treasury Department
JPC:pg
Reviewed by,
JA
W. H. Stockwell,
Chief Administrative Officer