HomeMy WebLinkAboutCS-09-97REPORT #5
Date: AUGUST 18, 1997 By-Law # -
Report #: File #:
Subject: RICKARD RECREATION COMPLEX - EXPANSION
Recommendations:
It is respectfully recommended that Council approve the following:
1. THAT Report No. CS -09 -97 be received;
2. THAT Council approve the preliminary designs for the expansion of the Rickard Recreation
Complex; and
3. THAT staff be authorized to call for tenders for the expansion of the Rickard
Recreation Complex; and
4. THAT Staff be authorized to undertake a pre - qualification procedure for all potential
bidders.
I, A BACKGROUND
the
1.1 At the June 23, 1997 meeting, Council awarded the contract for architectural services Since that
Garnet B. Rickard Recreational Complex expansion to Barry Bryan Associates
time, the consultants in conjunction with the Project Committee have developed a series of
drawings to accommodate the project requirements.
2.0 As part of the design process it is imperative that the various user groups afacility To that end,
(staff) have an opportunity for meaningful input into the design of the project.
meetings were held with the user groups and the facility operators.
2.1 Both meetings proved very useful and we are pleased to note that many of the design features
are as a result of those meetings. Subsequent to Council's approval of the preliminary design,
follow up meetings will be held with both groups to review the drawings.
3.0 CRITICAL PATH
3,1 As members of Council are aware, the demand for ice time in Clarington has never been
greater. With that in mind, staff has taken an aggressive approach to the timing of the project,
with the ultimate goal of having the new ice pad available to the Community no later than
August of 1998- /2
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REPORT CS -09 -97 - 2 - AUG. 18,1997
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3.2 Key dates and milestones leading to the start of construction have been established as follows:
June 23, 1997 -
Hire Architect
June 25, 1997 -
Meeting: Committee /Architect
July 3, 1997 -
Meeting: Facility Operators
July 8, 1997 -
Meeting: User Groups
July 14, 1997 -
Site Traffic Study
August 11, 1997 -
Design Review
August 18, 1997 -
Report to Council
-
Preliminary Design Approval
-
Pre - qualification
August 19- September 29, 1997 -
Prepare Detailed Drawings
-
Follow -up meetings with User
Groups /Operators
September 22,1997 -
September 30- October 14,1997 -
October 14, 1997 -
October 15 -21, 1997 -
October 27,1997 or -
Nov. 3, 1997 (Special Meeting)
Pre - qualification Approval
Tender Call
Tender Opening
Tender Review
Award Tender
4.0 PRE - QUALIFICATION
4.1 In accordance with previous practice, staff is recommending a pre - qualification process for
potential bidders of this project. This process offers advantages to the Municipality in that it
eliminates the possibility of a low bidder being awarded the contract when they may not be
qualified to do the job. Further, pre - qualification ensures the respective contractor's financial
stability and credibility.
4.2 Also, in order to provide maximum opportunity for local trades to participate in this
project, the Durham Construction Association will be kept informed of the tendering
process and further, our plans will be on display at their offices.
5.0 PROJECT DESIGN
5.1 The architect will be making a detailed presentation to Council in conjunction with this report,
however, it should be noted that the drawings as presented do reflect the design criteria as
stipulated in the proposal call for architectural services.
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REPORT CS -09 -97 - 3 - AUG. 18,1997
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5.2 In addition, comments and requests were received from various user groups and staff pertaining
to the design with the objective of making the facility more user friendly and efficient, while
maintaining an annual operating surplus.
5.3 Of particular note, are two components of the expansion located on the second floor
plan. It is anticipated that the area identified as "possible lease area ", could be utilized
by leasing to the private sector, as a restaurant /lounge /sports bar. The other area
identified as "viewing/meeting room" provides heated viewing to both pads and is
intended to accommodate a variety of uses such as tournaments, meetings, hockey
schools, training camps, competitions etc.
5.4 As the project progresses, staff will be reporting back to Council to update and review
direction as to the possible leasing options.
Respectfully submitted, Reviewed by,
Jose P. Caruana, Director
Co unity Services Department
JPC:pg
Attachment
W. H. Stockwell,
Chief Administrative Officer