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HomeMy WebLinkAboutPSD-019-12lilt � :I 4;Lel :4 1 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: April 2, 2012 Resolution #: -,933-10 By -law #: N/A Report #: PSD- 019 -12 File #: PLN 7.9 Subject: USE OF POPPY SYMBOL ON STREET SIGNS AMENDMENTS TO THE POLICY FOR WAR DEAD AND WAR VETERAN NAMES FOR STREETS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD- 019 -12 be received; 2. THAT the Policy for War Dead and War Veteran Names for Streets be amended as contained on Attachment 1; and 3. THAT all interested parties identified on Report PSD- 019 -12 be advised of Council's decision. Submitted by: Reviewed by: D . Crome, MCIP, RPP Director of Planning Services BR /CP /df 27 March 2012 Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 Clarington REPORT PLANNING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: April 2, 2012 Resolution#: By-law#: N/A Report#: PSD-019-12 File#: PLN 7.9 Subject: USE OF POPPY SYMBOL ON STREET SIGNS AMENDMENTS TO THE POLICY FOR WAR DEAD AND WAR VETERAN NAMES FOR STREETS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-019-12 be received; 2. THAT the Policy for War Dead and War Veteran Names for Streets be amended as contained on Attachment 1; and 3. THAT all interested parties identified on Report PSD-019-12 be advised of Council's decision. Submitted by: Reviewed by:�` D . Crome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer BR/CP/df 27 March 2012 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 REPORT NO.: PSD-019-12 PAGE 2 1. BACKGROUND 1.1 In May 2001, Council adopted a policy to recognize Clarington's war dead and war veterans through street names in the Municipality and to introduce the poppy symbol on the street name signs. This has proven to be extremely well received in the community by residents, developers and members of the Royal Canadian Legion Branch 178 (Legion Branch 178). 1.2 In September 2004, Council decided to honour Corporal Patterson with a street name sign in the Port of Newcastle community following his service in Iraq with the United States Marines. A poppy symbol was not included on the street name sign as Corporal Patterson was not a veteran of the Canadian Military, as required by the Clarington policy. Two residents of Newcastle, disappointed with the Municipality's decisions to not permit a poppy symbol on street signage associated with Corporal Patterson, and amend its street naming policy, made inquiries about poppy symbol usage to the Royal Canadian Legion's national headquarters — officially known as Dominion Command. 1.3 In reviewing the issue Dominion Command advised that they did not possess a copy of Clarington's street naming policy and its related use of the poppy symbol. They have advised the Municipality that although the Legion Branch 178 has some local knowledge it does not have authority to give final approval for the use of the poppy symbol. This must be done from the national level. 1.4 Clarington was advised to seek approval from the Poppy & Remembrance Committee of Dominion Command for the use of the poppy symbol, noted as a registered trademark of the Legion. Further the Municipality was advised: • each street name/poppy symbol request would be considered separately and there would be no blanket approvals; • the individual being honoured must be deceased; and • Clarington has not requested from the above committee authority to use the poppy symbol nor has Clarington aligned its street name policy with Legion policies. The Legion Branch 178 was also notified of this requirement. 1.5 The Royal Canadian Legion Branch 178 was a supporter of the establishment of a War Dead and War Veteran Names for Streets Policy in 2001 and Planning Services Department staff worked closely with Legion Branch 178 representatives in drafting the policy as adopted by Council. Planning staff have continued to work in concert with the Legion Branch representative to ensure all names submitted meet the policies adopted by Council. Neither Legion Branch 178 nor staff were aware that permission from Dominion Command headquarters was required for the use of the poppy symbols on the street signs. 1.6 In response to the correspondence from Dominion Command, Legion Branch 178 provided a letter of support for the current Clarington street naming policy provided clearance for use of the poppy was given by Dominion Command. Further, it was REPORT NO.: PSD-019-12 PAGE 3 stated if an agreement with Dominion Command is not reached, the Legion Branch 178 would not be in position to support the program. 1.7 Planning staff responded to the Secretary of the Poppy & Remembrance Committee. Key aspects of this letter included: • the shared Clarington and Legion goal of perpetuating of remembrance of Canadian military personnel who made the ultimate sacrifice for Canada; • the partnership with the Legion Branch 178 from the very beginning of the street naming policy and its related programs; • the importance of the policy to Clarington; • the very careful validation work for the war dead and war veteran names done by the Legion Branch 178; • the large scale of the policy and its related programs - 219 "poppy" street names in Clarington — more than one fifth of all the Municipality's streets; • the large consensus for the policy and its implementation, among: various departments of the Municipality, Legion Branch 178, Durham Regional Government, and the local land development community; • Clarington's formal request to use the poppy symbol; and • a proposal to report to Committee and Council to adjust Clarington's policy to only recognize deceased confirmed war veterans. 1.8 Planning staff received a phone message from the Secretary from Dominion Command advising as follows: • the Clarington letter was acceptable; • a standard street name sign design was to be submitted for once-only approval; • all Street Names that have been approved but not implemented and all future proposed street names to be submitted for approval; • the Poppy & Remembrance Committee, Dominion Command, Royal Canadian Legion is to be permanently identified in the Clarington street names approval process; and • all War Veterans, to have their names used, must be deceased. The implications of, and the responses to, the above points are discussed below. 2. STAFF COMMENTS 2.1 Based on the verbal communication from Dominion Command there were three tasks that needed to be undertaken to comply with their requirements to allow continued use of the poppy symbol for war veterans: a. submit the street name sign design for a once only approval; b. revise our current street name policy: i) to identify Dominion Command's role of approving war veteran names for use as street names with the poppy symbol; and ii) to only include deceased war veterans; and C. review our current list of available war veteran street names to only include deceased war veterans. REPORT NO.: PSD-019-12 PAGE 4 2.2 The street name sign design has been forwarded to the Poppy and Remembrance Committee for review and approval. 2.3 All the War Dead and War Veteran Names approved for use as street names but not yet assigned will be forwarded to the Poppy & Remembrance Committee for review and approval. 2.4 The Municipality of Clarington's War Dead and War Veteran Names for Streets Policy is being amended as contained in Attachment 1. This will modify the street names approval process so that after the Legion Branch 178 has approved a name, and after said name has been approved by Clarington Planning Services, the new step of sending the name to the Poppy & Remembrance Committee for approval is required. The process will continue with the name going to Durham Region for final approval. This modified approval process will be the path for all future proposed names. Only deceased war veterans will be eligible. 2.5 Most of the living war veterans have already had a street named after them within a registered plan of subdivision. There are only two (2) names of living veterans left on the list and both of the gentlemen are World War 2 Veterans. Unfortunately, their names will have to be held in abeyance until they are deceased. 3. CONCURRENCE — Not applicable 4. CONCLUSION 4.1 It is respectfully recommended that Council approve the amendments to the Municipality of Clarington's War Dead and War Veteran Names for Streets Policy as contained in Attachment 1 and that the interested parties be advised of Council's decision. CONFORMITY WITH STRATEGIC PLAN — Not applicable Staff Contact: Bob Russell, Planner II Attachments: Attachment 1 - Modified Policies for War Dead and War Veteran Names for Streets List of interested parties to be advised of Council's decision: John Greenfield, Royal Canadian Legion Branch 178 Rick Saunders, Royal Canadian Legion Branch 178 Bill Maxwell, Poppy & Remembrance Committee, Dominion Command, Royal Canadian Legion Attachment 1 To Report PSD-019-12 Municipality of Clarington Planning Services Department Policies SUBJECT: War Dead and War APPROVED BY: ® Council Veteran Names for Streets ❑ C.A.O. SECTION: Development General DATE APPROVED/UPDATED: SUBSECTION: PSD-D010 May 29, 2001/June 26, 2006/March 25, 2008/April 16, 2012 PURPOSE: To honour the memory of men and women from Clarington who have fought or performed battlefield nursing in a war or served in peacemaking or peacekeeping assignments overseas as part of Canada's military. POLICIES: 1. For the purpose of this policy, the "war dead" refers to those persons who died serving overseas in active military duty including in the Canadian Merchant Navy that served in a war zone as defined by the Canadian Government and in nursing overseas during: the Peninsular and Crimean Wars, the Boer War, World War 1, World War 2, peacemaking action initiated by the United Nations and/or NATO including the Korean War, the Gulf War of 1991 and Afghanistan or any peacekeeping action initiated by the United Nations and/or NATO in which Canada played an active military role. 2. For the purposes of this policy, "war veterans" refers to those persons who voluntarily enlisted with Canada's military forces including the Canadian Merchant Navy that served in a war zone as defined by the Canadian Government and in nursing and served overseas in active duty during: the Peninsular and Crimean Wars, the Boer War, World War 1, World War 2, and any peacemaking action initiated by the United Nations and/or NATO including the Korean War, the Gulf War of 1991 and Afghanistan or any peacekeeping action initiated by the United Nations and/or NATO in which Canada played an active military role. 3. The use of war dead and war veterans' names will be submitted to Royal Canadian Legion, Dominion Command for approval in compliance with their Poppy& Remembrance Committee poppy symbol usage policies. 4. The use of war dead and war veterans' names will comply with the Region of Durham street- naming policy. 5. The war dead and war veterans that will be honoured in this manner are those men and women who were residents of Clarington at the time that they enlisted. 6. Municipal staff will work with the Royal Canadian Legion in determining the men and women that qualify for recognition. 7. The Municipality will encourage the use of war dead and war veterans' names within plans of subdivision on the following order of priority: a) Soldiers killed or missing in action; and b) War veterans who have died. 8. Street signs honouring war dead and war veterans will include a poppy in the design. 9. Streets previously named for individuals of historic significance or Clarington families and not specifically identified at the time for a specific war dead or war veteran will not be recognized with a poppy on the street name sign.