HomeMy WebLinkAboutCS-34-95Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CS -34 -95 be received FORTHWITH; and
2. THAT the list of pre - qualified Contractors (Attachment #2) be approved.
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1.0 BACKGROUND
1.1 At the July 10, 1995 Committee meeting, Council authorized staff to proceed with a
contractor pre - qualification process. On August 30th a request for contractor pre -
qualification for the construction of the Courtice Community Complex was issued by the
Purchasing Department. Advertisements were placed in local newspapers, The Daily
Commercial News and in addition, notification was given to the Durham Construction
Association and the Oshawa and District Chamber of Commerce.
1.2 All interested parties were invited to attend a mandatory meeting for all potential
bidders to explain the process, exchange information and to clarify any issues the various
bidders may have had with regards to the pre - qualification process and subsequent
evaluation. A total of twenty -seven (27) firms were represented at that meeting.
1.3 Each firm represented was provided with an information package (Attachment #1)
which included the following.
o Overview of the Project
o Requirements of the Submissions
o Criteria for assessment of submissions
o Floor and Site Plan of the project
o Addendum #1 provided subsequent to the mandatory meeting
P PP R
TH IS f'R:t DW RECYCLEDPAPER
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REPORT CS -34 -95 - 2, OCTOBER 2, 1995
1.4 A total of twelve (12) submissions were received for the foundation package and ten
(10) firms, are being recommended as pre - qualified contractors and will be invited to
submit tender bids for the foundation package.
1.5 Fifteen (15) submissions were received for the general construction package. Of that
total eight (8) firms are being recommended as pre - qualified contractors and will be
invited to submit tender bids for the general construction package.
1.6 Attachment #2 is provided as a complete list of all submissions and the subsequent
recommendations.
2.0 EVALUATION PROCESS
2.1 Evaluation of the submissions were conducted by a team made up of the following members.
o Ivan Morson - Wong Gregerson Arch.
o Denny Bryan - Barry Bryan Associates
o Lou Ann Birkett - Purchasing Manager
o Frederick Horvath - Facility Superintendent
2.2 The evaluation process was quite detailed and each member was responsible for various aspects
of the evaluation involving extensive research into the proponents references, financial viability
related experience, safety records etc. A perfect score would represent a total of 37 points as
outlined on Attachment #1 (Pre - Qualification Criteria and Point System.) After reviewing the
submissions, eight (8) firms who attained a minimum of thirty 30 points on the evaluation are
being recommended for the general construction package.
2.3 Report CS -34 -95 has been reviewed and endorsed by the Courtice Community Complex
Building Committee.
Respectfully submitted,
P. Caruana, Director
unity Services Department
JPC:FH:dm
Attachments
Reviewed by,
W. H. Stockwell,
Chief Administrative Officer
1�
ATTACHMENT #1
TO REPORT CS -34 -95
MUNICIPALITY OF CLARINGTON
REQUEST FOR PRE - QUALIFICATION
CONSTRUCTION OF THE COURTICE COMMUNITY COMPLEX
The Municipality of Clarington proposes to construct a new community complex in the
Courtice area. The work will involve a building consisting of a six lane pool, fitness
centre, change facilities, community hall and branch library for an approximate floor area
of 3,900 m2. Site work will include parking for 300 cars.
Pre - qualification submissions are being invited from General Contractors and foundation
contractors.
Tender call will be in two phases with foundations proposed in the Fall of 1995 (package
one) and the remainder of the work to follow in early 1996 (package two). Completion
of the entire complex is scheduled for completion in late 1996. Estimated construction
value of the complex is $6.2 million.
Qualified General Contractors and sub - trades listed above are requested to indicate their.
interest in writing and forward a complete copy of C.C.A. Document 11 (Revised 1972),
the Canadian Standard Form of Contractors Qualification Statement for Building
Construction and the additional information included in the pre - qualification package.
Pre - qualification documents may be obtained -at the Purchasing Department, 40
Temperance Street, Bowmanville, Ontario L1 C 3A6, telepho ne no. (905)623 -3379.
A mandatory information meeting will be held on September 13th, 1995 at the Municipal
Administrative Centre at 1:30 p.m. Only interested parties in attendance will be eligible
to submit the pre - qualification documents.
Sealed pre - qualified documents .addressed and plainly marked as to the contents must
be received at the Purchasing Department, Municipality of Clarington, 40 Temperance
Street, Bowmanville, Ontario L1 C 3A6 no later than 2:00 p.m., local time on Friday,
September 22, 1995.
Only those contractors which the owner and architect deem qualified for the construction
project will receive tender documents. The owner's decision is final. The. owner
reserves the right to accept or reject any expression of interest received.
DN:H:CONSTRPR.CCC
` ATTACHMENT #1
To REPORT CS -34 -95
GENERAL INFORMATION
The Municipality of Clarington intends to enter into a process to build the Courtice
Community Complex through the process of pre - qualification.
Through the process of pre - qualification, the Municipality is intending to pre - qualify firms
for general construction and foundations.
Contractors who intend to submit pre - qualification documents are encouraged to
thoroughly review the information which is provided through these requirements.
The following is brought to your attention:
1. Mandatory information meeting on Wednesday, September 13, 1995 at 1:30 p.m.
Pre - qualification submissions from anyone that did not attend the mandatory
meeting will be returned unopened. Please fax any of your questions to 905 -623-
9282, attention Fred Horvath.
2. A complete package submission in triplicate. is required. Read through all
documents and clearly understand your responsibilities in .completing what is
required.
3. If a proponent is interested in being considered for more than one major division
of work, a separate submission must.be provided for each division (ie. foundation
and general construction).
4. There are eight (8) categories of which will form the basis evaluating your pre -
qualification submission. NOTE: That they are not in any particular ranking order.
1) Annual Value of Construction:
The average of your company's construction for the past three years.
2) Financial References:
An original letter from a Bonding Company, acceptable to the Municipality
of Clarington, stating that the Contractor is qualified to obtain a
Performance Bond and a Material and Labour Payment Bond each in the
amount of 100% of the project cost is required. Current bank references
including branch name, location, account manager and telephone number
must be provided.
3) Projects in Last Five Years:
Indicate recreation centres with same scope in terms of components, cost
and size.
4) Other Experience in Previous Five Years:
Indicate projects of similar budget and size.
ATTACHMENT #1
To REPORT CS -34 -95
5) Project Reference:
You must provide three project references complete with project name.
Project contact, current telephone number.
6) Key Project Personnel:
Provide resume and references of key personnel being assigned to the
project. Again, references to include current telephone number.
7) Insurance:
You must provide General Commercial Liability Insurance naming
Municipality of Clarington, Wong Gregersen Architects and Barry Bryan
Associates Limited 1991 as additional insured and General Builders Risk
in the amount of $10,000,000.00.
8) Safety Record:
A current copy of your CADD 7 must be provided.
9) Commitment to Submit Bid Deposit
The Contractor is to provide a. signed and sealed "Statement of
Commitment" that if pre - qualified, the Contractor agrees to provide to the
Municipality of Clarington a Bid Deposit in the amount of $200,000
(certified cheque, bank draft or money order) payable to the Municipality
of Clarington as a guarantee of their intention to submit a tender on this
project to enter into a formal agreement with the Municipality should this
tender be accepted. This Bid Deposit will be required by the Municipality
at the time of issuance of the tender.
All pre - qualification submissions shall be made in the sealed pre - qualification envelopes
with your company's name clearly marked in the upper left corner.
Submissions will be received by the Purchasing Manager of the Municipality of
Clarington no later than 2:00 p.m., Friday, September 22, 1995. Late submissions will
not be considered and will be returned unopened.
The evaluation of the pre - qualification submission will be carried out by a Sub - committee
comprised of representatives of the Municipality's Community Services Department,
Purchasing Department, Wong Gregersen Architects and Barry Bryan Associates (1991
Limited) who has been retained by the Municipality as Project Co- ordinator.
If you have any questions, please direct them to Fred Horvath, Facility Superintendent
at 905 - 623 -3379 ext. 246.
The Municipality of Clarington reserves the right to accept or reject any submission.
DN:H:CONSTRPR.CCC
ATTACHMENT #1
Al CORPORATION OF THE MUNICIPALITY OF CLARINGTON TO REPORT CS -34 -95
COURTICE COMMUNITY COMPLEX
IE OF COMPANY:
RESS:
APANY REPRESENTATIVE:
PRE - QUALIFICATION CRITERIA & POINT SYSTEM
DATE:
CRITERIA
POINTS
AWARDED
COMMENTS
O.
DESCRIPTION & POINTS
POINTS
I.
Average Annual Value of Construction
(PAST 3 YEARS):
<500,000 (1) <1,000,000 (2)
4 max
<10,000,000 (3) >10.000,000 (4)
>_.
Financial References
Letter from Bonding Company
Yes (2) No( -2)
6 max.
i) Credit Reference Check
Good (2) Poor( -2)
iii) Bank Information
Yes (2) No ( -2)
3.
Projects in last five years
Recreation Projects - Square footage (1)
- Construction Budget (1)
Components - Library (1)
7 max.
- Indoor Leisure Pool (3)
- Comm. Hall/Fitness (1)
t.
Other Experience in Last Five Years
Projects of Similar Cost (1)
Projects of Similar Size (1)
2 max.
�.
Proiect References
- see letter for detailed information
required
Excellent (4)
4 max.
Good (3)
Average (2)
Poor (1)
3.
Project Personnel
Excellent (4)
- see letter for detailed information
required
4 max.
Good (3)
Average (2)
Poor (1)
7.
Insurance
Certificate Provided
Yes (2) No ( -2)
2 max.
3.
'Safety Record
) Cadd 7 Provided Yes(2) No( -2)
-
ii)Overall Excellent (4) Good (3)
6 max.
Average (2) Poor(1)
3.
Bid Deposit
Letter Submitted
2 max.
Yes (2) No ( -2)
ATTACHMENT #1
TO REPORT CS -34 -95
Municipality of Clarington
Pre - Qualification
COURTICE COMMUNITY COMPLEX
The (Company Name) is applying for
pre - qualification in the following sub - trades or general
contracting. (MARK (X) )
Foundations
General Construction
Each pre - qualification submission shall include the following to be
considered complete.
1. FULLY COMPLETED CCA DOCUMENT 11, CANADIAN STANDARD FORM OF
CONTRACTORS
2. ANNUAL VALUE OF CONSTRUCTION
3. ORIGINAL LETTER FROM A BONDING COMPANY
4. CURRENT BANK REFERENCES
S. RELATED PROJECTS IN LAST FIVE YEARS
6. OTHER PROJECT EXPERIENCES
7. PROJECT REFERENCES
8. KEY PROJECT PERSONNEL
9. CERTIFICATE OF INSURANCE
10. CADD 7
11. COMMITMENT TO SUBMIT BID DEPOSIT
12. ALL SUBMISSIONS IN SEALED PRE- QUALIFICATION ENVELOPES WITH
YOUR COMPANY'S NAME CLEARLY MARKED IN THE UPPER.LEFT CORNER
13. SUBMISSIONS RECEIVED UP TO FRIDAY, SEPTEMBER 22, 1995, 2:00
P.M. TO MUNICIPALITY OF CLARINGTON, 40 TEMPERANCE STREET,
BOWMANVILLE, ONTARIO L1C 3A6
DN:H:PREQULET.CCC
O« tii6iioo�l
FITNESS 7
THERAPY POOLS
COURTICE COMMUNITY COMPLEX
MAIN POOL
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,OWATERSLIDIE�"�,
Auqust 1995
ATTACHMENT #1
TO REPORT CS-34-95
Bill
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September 14, 1995
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Dear Sir/Madam:
ATTACHMENT #1
TO REPORT CS -34 -95
PHONED, FAXED &
REGISTERED MAIL
RE: ADDENDUM #1
PREQUALIFICATION - CONSTRUCTION, COURTICE COMMUNITY COMPLEX
Please be advised of the following changes to the prequalification documents for the construction of the
Courtice Community Complex.
PAGE 2 - GENERAL INFORMATION, ITEM #3
REMOVE IN ITS ENTIRETY:
3. If a proponent is interested in being considered for more than one major division of work,
a separate submission must be provided for each division (ie. foundation and general
construction).
PAGE 2 - GENERAL INFORMATION, ITEM #9
CURRENTLY READS:
9) Commitment to Submit Bid Deposit
The Contractor is to provide a signed and sealed "Statement of Commitment" that if pre -
qualified, the Contractor agrees to provide to the Municipality of Clarington a Bid Deposit
in the amount of $200,000 (certified cheque, bank draft or money order) payable to the
Municipality of Clarington as a guarantee of their intention to submit a tender on this project
to enter into a formal agreement with the Municipality should this tender be accepted. This
Bid Deposit will be required by the Municipality at the time of issuance of the tender.
REMOVE AND REPLACE WITH THE FOLLOWING:
9) Commitment to Submit Bid Deposit
General Construction:
The Contractor is to provide a signed and sealed "Statement of Commitment" that if pre -
qualified, the Contractor agrees to provide to the Municipality of Clarington a bid deposit
in the amount of $200,000.00 (certified cheque, bank draft or money order) payable to the
Municipality of Clarington. The intention of this deposit is to provide for both the bid
deposit as well as a show of good faith of the contractors intention to submit a tender on this
project and to enter into a formal agreement with the Municipality should this tender be
accepted. This bid deposit will be required by the Municipality at the time of issuance of the
tender. No other deposit will be requested. All tender bid deposits will be returned to the
respective bidders within ten (10) days after the tenders have been opened except those of
the two (2) low responsible bidders, which shall be retained by the Municipality of Clarington
until the successful bidder has executed the Contract. In the event a Contractor chooses not
to submit a tender, the deposit will be returned within 10 days of the tender closing.
../2
ATTACHMENT #1
TO REPORT CS -34 -95
ADDENDUM #1 PAGE 2
PREQUALIFICATION - CONSTRUCTION, COURTICE COMMUNITY COMPLEX
Foundation Construction:
The Contractor is to provide a signed and sealed "Statement of Commitment" that if pre -
qualified, the Contractor agrees to provide to the Municipality of Clarington a bid deposit
in the amount of $50,000.00 (certified cheque, bank draft or money order) payable to the
Municipality of Clarington. The intention of this deposit is to provide for both the bid
deposit as well as a show of good faith of the contractors intention to submit a tender on this
project and to enter into a formal agreement with the Municipality should this tender be
accepted. This bid deposit will be required by the Municipality at the time of issuance of the
tender. No other deposit will.be requested. All tender bid deposits will be returned to the
respective bidders within ten (10) days after the tenders have been opened except those of
the two (2) low responsible bidders, which shall be retained by the Municipality of Clarington
until the successful bidder has executed the Contract. In the event a Contractor chooses not
to submit a tender, the deposit will be returned within 10 days of the tender closing.
PAGE 3 - GENERAL INFORMATION, ITEM #7
CURRENTLY READS:
7) Insurance: _
You must provide General Commercial Liability Insurance naming Municipality of
Clarington, Wong Gregersen Architects and Barry Bryan Associates Limited 1991 as
additional insured and General Builders Risk in the amount of $10,000,000.00.
CHANGE TO READ:
7) Insurance:
You must provide General Commercial Liability Insurance naming Municipality of
Clarington, Wong Gregersen Architects and Barry Bryan Associates Limited 1991,
as additional insured, in the amount of $7,000,000.00 and General Builders Risk in
the amount of $6,000,000.00.
All prequalification submissions must be in accordance with this addendum.
Yours truly,
Lou Ann Birkett, A.M.C.T.
Purchasing Manager
LAB *ld
DN:CCC•PQ.AD1
COURTICE COMMUNITY COMPLEX
PRE - QUALIFICATION ATTACHMENT #2
RECOMMENDATION TO REPORT CS-34-95
COMPANIES
FOUNDATION
GENERAL CONSTRUCTION
Aquicon Construction
did not submit
recommended
131 Delta Park Blvd.
Brampton, Ontario L6T 5M8
Bali Brothers
did not submit
recommended
820 Victoria Street N.
Kitchener, Ontario N2G 4G8
Bird Construction
recommended
recommended
5405 Egiinton Ave. W.
Toronto, Ontario M5W 5K5
Bondfield Construction
recommended
recommended
131 Saramia Cres.
Concord, Ontario L4K 4137
Bradscot
not recommended
not recommended
144 Bullock Drive
Markham, Ontario L3Y 1 W2
Cairn Construction Ltd.
did not submit
not recommended
21 Kern Road
Don Mills, Ontario M38 1S9
Consolidated Canadian Cont.
recommended
not recommended
50 Don Park Road, Unit 13
Markham, Ontario L3R 1J3
Dineen Construction Corp,
recommended
not recommended
70 Disco Road
Etobicoke, Ontario M9W 11-9
Edilcan Contruction Corp.
recommended
not recommended
199 Adesso Drive
Concord, Ontario L4K 3C4
Gerr Construction
recommended
recommended
R. R. #3
Bowmanville, Ontario L1C 3K4
Harbridge and Cross
submission
submission
7725 Jane Street
disqualified
disqualified
Concord, Ontario L4K 1X4
Jasper Construction Corp.
recommended
recommended
344 North Rivermede Road
Concord, Ontario L4K 3N2
Maystar General Cont. Inc.
recommended
not recommended
71 Buttermill Avenue
Concord, Ontario L4K 3X2
Newman Brothers
recommended
recommended
72 Welland Street
P.O. Box 608
St. Catharines, Ontario L2R 6X6
Jackson Lewis Company Inc.
recommended
recommended
3660 Midland Avenue
Scarborough, Ontario M1V 4V3
* Bid deposit not in accordance with terms of Pre - Qualification