HomeMy WebLinkAboutCS-21-95Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee recommend
to Council the following:
1. THAT Report CS -21 -95 be received;
2. THAT the Municipality of Clarington retain the operation of its Animal Control Services;
3. THAT Council authorize staff to implement a seven (7) day a week, on call and call out
program;
4. THAT the additional funds be accommodated through the 1995 operating accounts and be
adjusted as required at year end from the Working Funds Reserve account #2900- 00001-
0000; and
5. THAT all interested parties be advised of Council's decision.
1.0 BACKGROUND:
1.1 On March 20,1995 Committee approved Report No. CS -08 -95 authorizing staff to proceed
with a tender call for the provision of Animal Control Services for the Municipality.
1.2 A total of two (2) tenders were received and tabulated as follows:
BIDDER
TOTAL AMOUNT OF BID
Jerry C. Reynolds, Oshawa
$207,943.80
Bowmanville Zoological Park Ltd.
$294,250.00
1.3 In comparing the bids received to that of our Municipal operation, it is imperative that all
aspects of the Animal Control Services regarding staffing and levels of service be done in an
equitable manner to ensure a realistic comparison is conducted.
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«YC
ICY LE' - E
RVIS IS GliiNiED Q`J PECYCLLO CAPER
REPORT CS -21 -95 - 2"
JUNE 19, 1995
2.0 TENDER DOCUMENT:
2.1 As members of Council are aware, the tender's terms of reference did provide for an
enhanced level of service to that which is currently being provided.
2.3 Specifically, the enhanced levels of service are represented by the following:
1. On call service to be provided seven (7) days a week (currently the Municipality provides
on call coverage on Saturdays and Sundays only.
2. Staff overtime to be provided as required. (Currently the Municipality provides overtime
in weekend emergency cases only. For the purposes of this comparison, overtime has
been estimated at 600 hours annually based on 1991 statistics when full overtime was last
provided by the Municipality.)
2.4 Staff has reviewed these additional services and provided associated costs, should the
Municipality provide the same services. These costs have been identified, and added to the
existing Animal Control budget.
2.5 Other expenses have also been added to the existing budget which are indirect costs and do
not appear in the Animal Control budget (ie) vehicle operating costs, telephone, pro rated
costs for capital purchase of vehicles (amortized over 7 years) and building (amortized over
30 years).
2.6 Also, the current operating budget does provide $16,200. for capital construction ($8,200)
and transfers to reserves ($8,000) which if contracted would not be expended and as a result
have been deleted from the current budget total.
2.7 Finally, Animal Control Services does generate revenues associated with the service. The
contract does provide opportunity for the contractol, to generate those revenues and as a
result, where applicable, those revenues have also been calculated into the review.
3.0 MUNICIPAL OPERATION:
3.1 The following is provided as a detailed overview of the current budget, incorporating all
additional costs and deletions from the current budget resulting in the figure that was used
in comparing the Municipal Operation to that of the bids received.
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REPORT CS -21 -95 - 3 - JUNE 19, 1995
CURRENT 1995 BUDGET
$192,233.00
EXPENSES
Additional Services - On Call (5 days x 20 x 52 wks.)
$5,200.00
- Overtime (600 /year x $29.40)
$17,640.00
Other Expenses - Telephone
$600.00
- (2) Vehicles - Capital
$7,857.00
- Operating
$3,250.00
- Buildings ($175,300 est. over 30 yrs.)
$5,843.00
SUB -TOTAL
$40,390.00
REVENUE
Pound Fees
$7,000.00
Sale of Animals
$8,000.00
Trap Rentals
$700.00
Disposal
$5,000.00
Capital Construction/Renovations
$8,200.00
Transfer to Reserves
$8,000.00
SUB -TOTAL
$36,900.00
RECAP 1995 BUDGET
$192,233.00
(ADD) Other Expenses
390.00
$40,390.00
SUB -TOTAL
$232,623.00
(LESS) Revenue & Capital
$36,900.00
TOTAL
$195,723.00
3.2 In accordance with the above noted calculations, the total cost for the Municipality to
provide Animal Control Services is estimated at $195,723.00.
4.0 COMPARISON:
4.1 The following chart is provided as an overview of figures used in comparing a Municipal
operation to that of the bids received.
MUNICIPAL OPERATION - $195,723.00
JERRY C. REYNOLDS - $207,943.80
BOWMANVILLE ZOOLOGICAL PARK LTD. $294,250.00
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REPORT CS -21 -95 - 4" JUNE 19, 1995
5.0 RECOMMENDATIONS:
5.1 Based on the above analysis, it is recommended that the Municipality retain the Operation
of its Animal Control Services.
5.2 Should Council approve staff's recommendations to retain Animal Control Services, staff
further recommends that we immediately implement a seven (7) day per week `on call'
schedule and associated overtime requirements commencing July 1, 1995. This would result
in an increase of approximately $22,840.00 annually.
5.3 It should be noted that should Council approve this recommendation costs in the amount
of $11,420.00 (est.) would be incurred over the 1995 budget.
5.4 Through discussions with the Treasurer, it is further suggested that the enhanced level of
service as described, be incorporated into the Municipal level of service for Animal Control
Services, and that the additional costs to provide the additional service level be
accommodated through the 1995 operating accounts and be adjusted as required at year end
from the Working Funds Reserve account #2900 - 00001 -0000 (current balance approximately
$600,000.00).
6.0 COMMENTS:
6.1 During the past several weeks a number of communications concerned with the Animal
Control tender were received by Council and referred to the Chief Administrative Officer
and the Solicitor to be considered in conjunction with the Animal Control Services tender.
6.2 Should Council approve the recommendations in report CS- 21 -95, a review of the tender
document and referred to the Municipal Solicitor would not be appropriate in light of the
recommendation and as a result no further action is anticipated.
6.3 In addition to the above communications, a number of letters were also received which relate
to operational procedures within the Animal Control Division, specifically training of staff
and policies related to specific incidents.
6.4 As Council is aware, the Community Services Department is currently undergoing an
administrative review. It is anticipated that those related concerns will be addressed during
the course of that review and reported back to Council this Fall.
Respectfully Submitted,
Jos
JPC:sa
. Caruana, Director
ent of Community Services
Recommended for presentation
to the Committee,
William H. Stockwell,
Chief Administrative Officer
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