The URL can be used to link to this page

Home My WebLink AboutCS-10-95Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CS -10 -95 be received; 2. THAT the preliminary floor plan (Attachment #2) be approved; 3. THAT the revised project budget be established at $589,955.00; 4. THAT the additional funds in the amount of $239,550.00 be accessed from the Public Works Lot Levy Account #5100- 00036 -0000; 5. THAT staff be authorized to proceed with the project and issue a tender call for the renovations to the former Fire /Court building; and 6. THAT the Clarington Older Adult Association be advised of Council's decision. 1.0 BACKGROUND: 1.1 At the October 24, 1994 meeting, Council approved report CS -44 -94 authorized staff to proceed with preliminary design of the Fire /Court building for the purpose of renovating the interior for use as an Older Adult Centre. 1.2 Since that time a number of meetings have taken place among staff, representatives of the Older Adults and the architects (Greer Galloway Architects and Engineers) with the intent of providing a list of building components, and a floor plan for the proposed Centre. 1.3 As a result of that process, a recommended list of components (Attachment #1) was reached and a preliminary floor plan (Attachment #2) was designed utilizing the area formerly occupied by the Fire Department. R 1- CLI -6 6 PRIMED - RECYCLED GA IER ./2 REPORT CS -10 -95 - 2" APRIL 3, 1995 1.4 Included as part of the consultants responsibilities was a requirement to perform a structural and mechanical examination of the building making recommendations as to the feasibility of renovating the former fire hall to provide a new Older Adult facility for the Municipality of Clarington. 2.0 STRUCTURAL/MECHANICAL EXAMINATION: 2.1 Numerous points were raised during this phase of the study and several recommendations related to this undertaking are summarized as follows: 2.1.1 There is an existing ground water problem which is contributing to the deterioration of the base of the foundation walls and should be rectified as part of the renovation work. 2.1.2 It is recommended that due to the age of the existing boiler, a new back -up boiler for the existing ground floor offices and second floor court facilities be installed. 2.1.3 The existing electrical service will have to be upgraded to an 800 amp. service and the existing transformer will have to be replaced with an exterior pad mounted transformer. 2.1.4 The existing fire alarm service must be upgraded and it is proposed that the Older Adult component have new heating, ventilation and air conditioning systems which are independent from the existing building systems. 2.2 Notwithstanding the various requirements to upgrade, the structure is sound and with careful planning should be able to accommodate the proposed renovations. (A complete copy of the consultant's report is on file in the Community Services Department and can be made available to Council upon request.) 3.0 BUDGET: 3.1 The original budget for this project, was estimated at $350,000.00 which was the amount used, when the Municipality made application for the Canada /Ontario Infrastructure program. 3.2 The results of the building evaluation and review of the building component requirements, dictates that we revisit our original budget submission and make necessary revisions. ../3 REPORT CS -10 -95 - 3, APRIL 3, 1995 3.3 The revised estimated project budget is as follows: Construction Costs (including contingency) $525,000 Preliminary Studies - Soils Investigation $1,500 - Legal Survey $1,225 - Hazardous Substance $1,330 Hydro $9,350 Architectural/Engineering Fees $47,300 G.S.T. 11M TOTAL $589,995 ORIGINAL BUDGET ESTIMATE $350,000 ADDITIONAL FUNDING REQUIREMENTS $239,955 3.4 Through discussions with the Chief Administrative Officer, a number of funding scenarios were examined. Subsequently, it is recommended that the additional funds required in the amount of $239,955.00 be accessed from the Public Works Lot Levy Account. The Director of Public Works took part in those discussions and is in agreement with the recommendation. 4.0 COMMENTS: 4.1 With Council approval of this report, the architect will proceed with the detailed design component anticipating a tender closing on June 29, 1995 and subsequent tender award at the July 10 Council Meeting, anticipating a project completion towards the end of January 1996. 4.2 A revised project scheduled is detailed as follows: April 3 Presentation to Council April 4 Public Meeting (Seniors General Meeting) April 10 Council Ratification May 1 Completion of Detail Design May 27 Complete Bid Documents June 8 Tender Issue June 29 Tender Closing July 10 Tender Award January 26, 1996 Construction Complete Respectfully Submitted, Jose . 'P . Caruana, Director Department of Community Services JPC:sa Attachments Recommended for presentation to the Committee, William H. Stockwell, Chief Administrative Officer I 3 Feasibility Study Proposed Seniors Activity Centre and Firehall Conversion Municipality of Clarington TABLE 1 ATTACHMENT NO. 1 TO REPORT NO. CS -10 -95 Page 17 RECOMMENDED COMPONENTS OF PROPOSED SENIORS' CENTRE Item Room Size and Capacity Activities/Comments Multi- purpose room (apparatus bay) 1981 sq.ft.; • line dancing • 194 persons 1) • bowling • Subdividable • aerobics Kitchen 258 sq.ft. • refrigerator, stove, microwave (catering type) • dishwasher • large enough for 3-4 people to work in Library /lounge • 463 sq.ft.+ • should have comfortable • 13 -15 persons furniture, bookshelves around perimeter Crafts Room • 452 sq.ft.+ • should be equipped for ceramics, • 10-12 persons pottery- making, quilting, etc. Meeting Room • 376 sq.ft.+ • conference table (small groups) • 10-15 persons • kitchenette Offices - one 150 sq.ft. office for full time • also includes ancillary areas for administrator photocopier, office supplies, - one 120 sq.ft. storage, etc. office for volunteer administrator Foyer /Reception Room • 300 sq.ft.+ • should be bright, airy, large enough to promote social interaction and serve as a waiting area /lounge • should be accessible to connecting link to Durham Non - Profit Housing projects Coatroom • 180 sq.ft.+ • on all levels • 1 person Washrooms • 130 -150 sq.ft. /sex • fully accessible Elevator lobby • 2500 lbs. capacity passenger elevator serving 3 floors ma 111) Based on O.B.C. classification table 3.1.16A, space with non -fixed seats and tables (10.2 sq.ft. /person) \C. CRAFTS 118 MALE ROOM 51R LOBBY II II II NEW AND EXISTING HVAC STORAGE 4]1P +6Im =-A SUMP PUMP PROPOSED BASEMENT FLOOR PASS KITCHENETTE THROUGH IW 256FU Fr Fl ' FOLDING IPARTITION WINDOWS C/W EXT DOOR LANDSCAPED TERRACE (OPTIONAL) Gt F DISPLAY WALL/ UL -PURP ROOM i (OPTIONAL) NEW PARTITIONS CURRENT EVENTS ts1V iIsmm A — BASEMENT ................'m m2 — AEROBICS — BOWLING DRAWN BY PROJECT TITLE PTA No. 94 —C -0861 CLARINC3TON SENIORS CENTRE GROUND FLOOR..........554 m2 (IN DES 2nd STOREY APPARATUS BAY) C= =O WALLS TO BE REMOVED GRAPHIC SCALE _— UP — CRAFTS —LINE DANCING :LINE CHECKEO BY RM DATE JAN 1995 EAT f STUDY DOOR —SHUFFLE BOARD — FP, 000a -- 7 MECHANICAL STORAGE/ MECHANICAL/ BALER � AIY41F COATS ELECTRICAL - -CHAIRS - O — EXERCISE EOLP. — BOWING EQUIP. —E� SUMP PUMPSOO B D J ` J � Om F 0--q I "0 PROPOSED BASEMENT FLOOR N (0 LEGEND Gt SHAFT WALLS AND NEW PARTITIONS FIGURE No. QUINNG GROSS FLOOR AREA SUMMARY O EMSTING WALLS — BASEMENT ................'m m2 ® EXISTING LOAD BEARING WALLS DRAWN BY PROJECT TITLE PTA No. 94 —C -0861 CLARINC3TON SENIORS CENTRE GROUND FLOOR..........554 m2 (IN DES 2nd STOREY APPARATUS BAY) C= =O WALLS TO BE REMOVED GRAPHIC SCALE SECOND FLOOR 606 m2 (BUILDNO FOOTPRINT) j T T } T 0 EXIT LIGHTS (� CHECKEO BY RM DATE JAN 1995 f STUDY alloway [* =FEASIBILITY s •Engineers An �Am r t NEW MECHANICAL F-1 EOUIPMENT NEW WINDOW NEW EXT DOOR OFFICE OFFICE AND RETAINING WALL BOOK E VES/ tiW 7218 MAG DISPLA 118FF "c ADYNS ATDR VOLUNTEER i ; EJ COORDINATOR LOUNGE/ ^ u S LIBRARY 20 131P ffi} n t M u� i UP ❑ a II A NE VAN ws E VAT i i LOBBY MEETING AIP OUTDOOR a H /C I SDFR PATIO/ WC LANDSCAPED �i AREA UP I �� .. ... r- _ FOYER II i ---a Lk K UPr - -- CONNECTING LINK TO DURHAM NON -PROFIT HOUSING DEVELOPMENT PROPOSED GROUND FLOOR NEW WINDOW FOLDING PARTITION C/W 00T DOOR >TOMUL7]- (OPTIONAL) OSE ROOM BELOW) LANDSCAPING EMSTINC SIDEWALK NEW WINDOW F.D. r UP NEW LINE OF BLDG OVERHANG i I- W LLJ G! F- in U Of 2 U FIGURE No. 13 GRAPHIC SCALE WN BY PTA " SECT 94 -C -0881 TITLE CLARINGTON SENIORS CENTRE } 0 1 J CHECKED BY RM °'I JAN 1995 - - - - S FEASIBILITY STUDY Greer Galloway Architects • Engineers