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REPORT
FINANCE DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: MONDAY FEBRUARY 27, 2012 Resolution #:.9 19,4 ,1°7 l
Report#: FND-005-12 File #: By-law #:
Subject: BOWMANVILLE BUSINESS IMPROVEMENT AREA 2012 BUDGET
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report FND-005-12 be received;
2. THAT the 2012 Budget submission from the Board of Management for the
Bowmanville Business Improvement Area be approved; and
3. THAT the Board of Management for Bowmanville BIA, be advised of Council's
decision.
Submitted by: / /I j Reviewed by:E
Nancy Ta lor, B. C.A., Franklin Wu,
Director of Finance/Treasurer Chief Administrative Officer.
NT/bm
REPORT NO.: FND-005-12 PAGE 2
BACKGROUND:
1.0 The 2012 Budget submission from the Board of Management for the Business
Improvement Area for Bowmanville, was not received in time to include in the
2012 municipal budget ratified by Council on Monday, January 30th, 2012.
1.1 The budgets from the Business Improvement Areas are not required to be
included with the municipality's annual budget as it doesn't affect the tax levy.
1.2 The budgets from each Business Improvement District Area are financed by a
special tax rate — BIA Levy to all the businesses located in the designated areas
of each Business Improvement District Area. The BIA Levy is collected through
the municipal taxation process and then forwarded to each applicable BIA.
1.3 The Ontario Municipal Act, 2001, Section 205 Business Improvement Areas,
paragraph (1) Budget, states as paraphrased that the BIA Board of Management
shall prepare an annual proposed budget and shall hold at least one meeting of
its members for discussion of the proposed budget.
1.4 The Ontario Municipal Act, 2001, Section 205 Business Improvement Areas,
paragraph (2) Council to approve, states as paraphrased that the BIA Board of
Management shall submit the budget to Council and the municipality may
approve it in whole or in part but may not add expenditures to it.
2.0 BUDGET SUBMISSION:
2.1 The following chart shows for the Bowmanville BIA, the proposed 2012 budget
and for comparison purposes, the approved 2011 budget amount.
2011 Budget 2012 Budget
Bowmanville BIA 1 $144,500 $148,500 Attachment "A"
3.0 CONCURRENCE: None
4.0 SUMMARY
4.1 Staff is recommending that the 2012 budget submitted by the Board of
Management for the Bowmanville BIA, be approved and that the Board of
Management for the Bowmanville BIA, be advised of Council's decision.
REPORT NO.: FND-005-12 PAGE 3
CONFORMITY WITH STRATEGIC PLAN —
The recommendations contained in this report conform to the general intent of the
following priorities of the Strategic Plan:
X Promoting economic development
X Maintaining financial stability
_ Connecting Clarington
_ Promoting green initiatives
_ Investing in infrastructure
_ Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Nancy Taylor, B.B.A., C.A., Director of Finance/Treasurer
Attachments: Attachment "A" — 2012 Budget Request
Interested Parties:
Bowmanville BIA
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-4169
Attachment "A"
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CENTRE
SOWMAIVVILJRE
susrnTESS P.O. BOX 365
BOWMANVILLB, ONT.
LIC 30
201202 16
Mrs. Nancy Taylor
Treasurer
Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario
Dear Mrs. Taylor
At the regular monthly meeting of the Board of Management,
held on February 15, 2012, there being no reported objections
from the membership, the following motion was passed:
THAT the Proposed Budget for the year 2012 become the
Approved Budget (presented at the January meeting of the
Board of Management, and circulated through the monthly
Newsletter to the membership) as follows:
Administration $39,000.00
Events 66,000.00
Special Promotion 5,500.00
Streetscape (net) 16,000.00
Capital Works 1100.00
Contingency Fund 00.00
Publications 9,500.00
Website Maintenance 1,500.00
Total $148,500.00
Page 2
This total represents an increase of 2.8% in the Bowmanville
BINS budget for the year 2012.
Yours very truly
Garth Gilpin
Secretary-Treasurer