HomeMy WebLinkAboutCLD-008-12 Clar*wn REPORT
MUNICIPAL CLERK'S DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: February 27, 2012 Resolution#: - By-law#: / - f
Report#: CLD-008-12 File#:
Subject: COUNCIL 11:00 P.M. CURFEW
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CLD-008-12 be received; and
2. THAT the Procedural By-law be amended in section 4.9.1 to provide that should
a Council or Committee meeting, regular or special, still be in session at
11:00 p.m., the meeting will reconvene the following Thursday at 2:00 p.m.
Submitted by: Reviewed by: �
atti arm Franklin Wu,
unicipai Clerk Chief Administrative Officer
plb
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: CLD-008-12 PAGE 2
1. BACKGROUND
At the meeting of February 14, 2012, Council approved the following resolution:
"THAT the Municipal Clerk be directed to report back on amending the
Procedural By-law to allow for setting a fixed time for extension of meetings
continuing past the 11:00 p.m. curfew, including a review of schedules for all
Regional and local Boards and Committees."
2. PROCEDURAL BY-LAW
Currently, the procedural by-law states, in section 4.9.1 "...a regular or special
Meeting of Council, GPA or Special Committee shall adjourn at the hour of
11:00 p.m., if in session at that time, and shall reconvene at such other day and time
as Council, GPA or Special Committee, by resolution, may direct." The matter of
determining an appropriate date and time has caused some difficulty in that
members of Council have very full calendars. If a fixed time is set for the extension
of meetings, members of Council will be able to block this time period on their
calendars in the event a Council meeting must be reconvened due to the agenda not
being completed.
3. MEETING CALENDAR
In order to determine the best time for Council members to reconvene a meeting, a
calendar laying out the various meetings attended by Council members on a monthly
basis has been prepared and is attached hereto as Attachment No. 1. The calendar
indicates that the only block of time when no meetings are regularly scheduled is
Thursday afternoon.
4. CONCURRENCE - Not applicable
5. CONCLUSION
It is not anticipated that the meetings will be required to extend to a later date very
often. Given that the Port Granby Agreement Monitoring Committee is the only
meeting scheduled for Thursday afternoons and these meetings are only held
quarterly, it is recommended that the Procedural By-law be amended to provide that
should a Council or Committee meeting, regular or special, still be in session at
11:00 p.m., the meeting shall reconvene the following Thursday at 2:00 p.m.
REPORT NO.: CLD-008-12 PAGE 3
Notwithstanding this amendment, section 10.12.34 of the Procedural By-law still
indicates that a motion to proceed beyond the hour of 11:00 p.m. can be introduced
and requires the support of two-thirds of the Members present and voting. It is not
recommended that this section be repealed so that if at 11:00 p.m. Council is very
near the end of the agenda, the meeting can be extended for a few minutes in order
to complete the business.
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
Staff Contact: Patti Barrie, Municipal Clerk
Attachment:
Attachment 1 — Monthly Calendar
Attachment No. 1 to Report CLD-008-12
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