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HomeMy WebLinkAboutOPD-001-12 • Leading the Way EPORT OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: FEB. 27, 2012 Resolution#: By-law#: N/A Report#: OPD-001-12 File#: Subject: 2011 WINTER REPORT Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD-001-12 be received for information; Submitted by: Reviewed by: Fre orva ranklin Wu, B.A., R.D.M.R., R.R.F.A. Chief Administrative Officer Director of Operations FH\kr REPORT NO. OPD-001-12 PAGE 2 1. BACKGROUND AND COMMENT: Further to our 2011 Winter Budget Report #OPD-008-11, submitted June 27tH 2011, staff is providing a final update to the costs of the 2011 winter maintenance program. Winter Maintenance: As of December 31, 2011, the following table illustrates the expenditures incurred. Winter Control 2011 Budget 2011 Actual Variance Plowing $ 329,600 $ 335,079 ($ 5,479) Sanding/Salting $ 1,153,500 $1,286,743 ($133,243) Winter Maintenance $ 254,500 $ 455,342 ($200,842) Other Total $1,737,600 $2,077,164 ($339,564) The 2011 winter maintenance budget from January 1St to December 31St actual expenditure of$2,077,164 includes the sand/salt year end inventory adjustment of $94,325. Included in the above total is the 2011 cost of$159,430 to provide winter maintenance to unassumed developments, which is recovered from developers. The Municipality of Clarington delivers winter control services across a road system of 1,700 lane kilometers. The Operations Department winter response capacity features twenty-nine (29) units on assigned routes and up to twenty (20) additional units depending on our winter response. Our response is composed of a mix of vehicles from the Orono, Hampton, and Yard 42 depots. In 2011, The Operations Department had sixty (60) responses. A full callout is categorized by calling all available drivers. An event is categorized by calling any number less than all available drivers. The breakdown is as follows: twenty-one (21) full callouts and thirty-nine (39) events. Of these sixty (60) responses, thirty- seven (37) were for snow accumulation, three (3) were for freezing rain, twelve (12) were for drifting snow and eight (8) were for ice / clean up conditions. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)263-2292 F(905)263-4433 REPORT NO. OPD-001-12 PAGE 3 Winter Callouts: Year Jan Feb Mar Apr Oct Nov Dec Total 2008 19 23 18 0 1 8 27 96 2009 21 12 1 2 0 1 14 51 2010 12 16 0 0 0 1 10 39 2011 19 17 8 0 0 1 15 60 Please note that winter operations were within normal range, based on the previous three year average of 62 callouts. During 2011 depth of snow in the Business Improvement Area's met the criteria for snow removal operations that were scheduled twice in February for Bowmanville and Newcastle and once in Orono. Winter Patrol is a critical winter control function. It provides us the assurance that the road system is observed on a continual basis during the winter season, so that any potentially hazardous conditions encountered can be addressed. Road Patrol is also backed up by an On Call Lead Hand available to visit the areas of concern if necessary and to make judgement calls as appropriate. An Operations Supervisor is also on call to assist with winter maintenance. Senior Citizens and Physically Disabled Sidewalk Program The total budget for this program in 2011 was $19,500 with an actual expenditure of$58,499. As per the 2011 approved budget, there is an annual administration fee of$60.00 plus HST per registered property. For November and December there has been seven (7) callouts costing a total of$11,374. The budget for 2012 has been adjusted to $50,000, recognizing the real cost to provide this service. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T(905)263-2292 F (905)263-4433 REPORT NO. OPD-001-12 PAGE 4 Program Call-Out Statistics January February March April November December Total 2010 6 8 0 0 1 8 23 2011 8 12 3 0 0 7 30 Of the thirty (30) call outs, seven included the clearing of windrows. Since the charge has been implemented the Senior Citizens and Physically Disabled Sidewalk and Driveway Windrow Snow Clearing Program has declined again from last season total of 276 residents on the program to 234 for the 2011/12 season. There are however 31 new participants to the program since last season. Area 2011-2012 Season New Returning Total Bowmanville 13 104 117 Burketon 0 1 1 Courtice 7 59 66 Enniskillen 0 2 2 Hampton 0 4 4 Newcastle 10 19 29 Newtonville 1 3 4 Orono 0 11 11 Totals 31 203 234 Sidewalk Snow Clearing Contract: The total budget for sidewalk snow clearing portion of the program in 2011 was $120,000 with an actual of$110,803. The snow clearing service on municipal sidewalks starts when a snowfall ends and only when there is more than two centimeters of snow on sidewalks. The driveway windrow snow clearing service is not undertaken until the snow plowing on all municipal streets has been completed. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T(905)263-2292 F (905)263-4433 REPORT NO. OPD-001-12 PAGE 5 Below is a table of call-out statistics for this program from 2001 to 2011: Call-Out Statistics January February March April November December Total 2001 17 13 6 0 1 16 53 2002 10 10 7 0 2 11 40 2003 23 14 11 4 1 6 59 2004 20 9 3 0 1 9 42 2005 11 5 4 0 5 10 35 2006 7 9 2 0 0 3 21 2007 12 12 6 1 2 12 45 2008 11 10 9 0 2 13 45 2009 8 4 0 1 0 9 22 2010 7 7 0 0 1 13 28 2011 14 16 7 0 0 7 43 Pavement Patching: The total budget for pavement patching in 2011 was $460,000.00 with an actual of $623,165.45. This is a $76,917.14 increase over 2010. The condition of our rural roads is rapidly declining. The mild winters we are experiencing produced a freeze /thaw affect that is jeopardizing our rural road system. A freeze /thaw cycle is defined as when the air temperature crosses the 0°C and then fluctuates below the freezing point. This sequence of above normal weather followed by persistent cold temperatures causes heaving and road deterioration. The following charts were created from data received twice daily from the Weather Network-Commercial Services. (Attach #1) CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)263-2292 F (905)263-4433 REPORT NO. OPD-001-12 PAGE 6 December 2011 Freeze Thaw Cycles Totaled 14 4 f� Q as F- -4 -T -8 1111 1I/> 1 wm 11 l/h 11f4 1I/17 w'11) 17j"f i7 1J/18 17/11 W)! 12/J(y 1)mo 11/:i1 -4 Hip 2 2 5 1 0 2 1 3 1 3 1 1 2 3 2 0 -J -4 0 -3 January 2012 Freeze Thaw Circles Totaled 13 4 2 n a. -4 -7 -8 -10 112 1 1/7 1 1/9 1 1/10 j 1/13 1 1j16 1 1/17, 1/22 1 112 1/26 1 1/28 1 1/29 1 1/31 Hip"i 1 3 3 1 2 3 2 0 0 2 1 0 5 Low -9 -2 -2 -2 -9 -7 -2 -6 -2 -2 1 -3 1 -5 1 -1 Staff and equipment that are normally performing winter maintenance activities are deployed in an effort to keep the roads passable during this time period. In 2011, there were 185.5 hours of overtime paid for patching roads. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)263-2292 F(905)263-4433 REPORT NO. OPD-001-12 PAGE 7 Salt Management and Winter Control Improvements New GPS units are installed as trucks are replaced, to track location and quantity of material used. To date there are 15 vehicles used for winter maintenance that have GPS units installed. Road thermometers are included with truck replacements. RWIS weather data is continually being improved and allows for proactive decision making resulting in fighting the storms from the bottom up rather than from the top down. Increased training with the 2011 patroller's course, improved the knowledge base of materials application for all concerned. The program dealt with Weather 101 / Road weather/Winter Minimum Maintenance Standards /Winter Patrol Documentation /winter specific Health and Safety Legislation / Salt Management Overview/ Review of Pre-Wetting, Anti Icing and De- Icing technology / Event Management / Managing Available Staff Hours of Service. 2. CONCLUSION: The Operations Department continues to closely monitor weather forecasts including the Provincial Road Weather Information System (RWIS) which accurately predicts each hour anticipated precipitation, air, and pavement temperature, dew point temperature (the moment fog occurs) and wind speed / gusts, and respond accordingly. General conditions encountered are lake effect flurries, drifting snow on rural roads, freezing rain, icy/flash freeze conditions, or snow accumulations that require maintenance. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)263-2292 F (905)263-4433 REPORT NO. OPD-001-12 PAGE 8 CONFORMITY WITH STRATEGIC PLAN — Not Applicable -or- The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: (Place an "X" in the box for all that apply) Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Frederick Horvath, Director of Operations Attachments: Attachment 1 - The Weather Network Precipitation Forecast CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T(905)263-2292 F (905)263-4433 Neige - Standard ATTACHMENT NO.: 1 REPORT NO.: OPD-001-12 From: The Weather Network-Commercial Services[twncs @pelmorex.com] Sent: December 31,20112:00 PM To: LAFsent_CS @pelmorex.com;Postill,Larry Subject: Municipality of Clarington Forecast The Weather Network Precipitation Forecast for Clarington Trio ether Issued at Sat,Dec 31,2011 14:00 EST Network COMMEECIAt SEEVICES NO ENVIRONMENT CANADA WARNINGS IN EFFECT FOR PICKERING-OSHAWA-SOUTHERN DURHAM REGION AT TIME OF ISSUE SATURDAY Cloudy with drizzle ending in the morning,mainly cloudy in the afternoon,probability of precipitation 40%.Winds light.Fog patches during the night.Winds light. SUNDAY Mainly cloudy with isolated showers in the morning,light rain developing In the afternoon,probability of precipitation 70%.Winds increasing to southwesterly 45km/h.Cloudy with showers ending in the evening,mainly cloudy overnight,probability of precipitation 60%.Winds southwester) 55km/h becoming 50km/h. Click for Expanded forecast Day I Sat,Dec 312011 Sun,Jan 012012 Mon,Jan 02 2012 Period I Afternoon vening Overnight orming Afternoon Evening Overnight Morning Local Time 24hr 12 13 1415 16 17 1819 20 2122 23 0 1 2 3 4 5 6 7 8 9 10 11 12 13 1415 16 17 18119120121122123 0 1112 3 1416 617 8 9 10 11 Rain X X Showers XX X1 I Snow X Flurries III Sky Condition CLOUDY FOG PATCHES CLOUDY MAINLY CLOUDY MAINLY CLOUDY Sunshine %period) 0 0 20 0 20 Local Time 24hr 12-15 15.18 18-21 21.0 1 0-3 3-6 6-9 9.12 12-15 15-18 18-21 21-0 0-3 3.6 6-9 1 9.12 Rainfall(mm) 0 0 0 0 0.0 0.0 0.0 0.0 0.0 1.2 1.1 0.4 0.2 0.0 0.0 _9.0 0.0 0.0 Snowfall cm 0.0 0.0 0.0�� 0.0 0.0 0.0 0.0 0A 0.0 0.0 0.0� 0.0 OA 0.0 0.0 0.0 POP(%) 30 30 20 20 -...,-2t) 20-� 30.., w70 -_ -_ r ­66- _ -_ -..-- ._, 40 40 40 40 30 AlrTemperature(C) 3 2 1 1 1 0 2 3 5 4 3 1 0 -1 -1 -1 _ Dew Point C 2 1 0 1 1 1 1 1 4 2 1 2 3 5 5 6 Relative Humidit % 93 93 93 100 100 93 93 87 93 87 87 80 80 74 74 69 Wind Direction(8 pt) _ mi NW NW NW SW S SE SE S SW SW SW SW SW W NW __,u-.._ � _ __.. _.., w_, .--§'" _ . .�_- . .. w, ,,.._Wind S eed km/h 10 14 11 7 11 20 28 31 41 45 51 48 47 39 39 Wind Gusts kmlh 35 42 50 Wind Chill -1 1 -3 1 4 I 4 4 I 3 2 0 2 4 7 8 9 9 9 MONDAY Cloudy with sunny breaks in the morning with a few flurries developing in the afternoon,probability of precipitation 40%.Winds northwesterly 40km/h.Cloudy with clear breaks during the night.Winds decreasing to northerly 30km/h.Morning High-1,cooling to-3 In the afternoon,Low-9 overnight: TUESDAY Variably cloudy in the morning,becoming mainly sunny in the afternoon.Winds northerly 30km/h shifting to northwesterly 25km1h.Clear with cloudy periods developing overnight. Winds southwesterly 20km1h becoming 30km/h.High-12,Low-13. WEDNESDAY Variably cloudy in the morning with a few flurries developing In the afternoon,probability of precipitation 40%.Winds southwesterly 40km1h becoming 45km/h.Cloudy with a few flurries during the night,probability of precipitation 40%.Winds decreasing to westerly 30km/h.Temperatures rising to 0 in the evening,overnight Low-1. THURSDAY Mainly cloudy in the morning,becoming variably cloudy in the afternoon.Winds westerly 15km1h shifting to northerly 25km1h.Mainly clear with cloudy periods in the evening, becoming clear overnight.Winds northerly 25km/h shifting to southwesterly 30km/h.Afternoon temperature-2,rising to-1 overnight. FRIDAY Mainly sunny with a few cloudy periods in the afternoon.Winds southwesterly 35km/h.Mainly dear with cloudy periods in the evening,becoming variably cloudy overnight.Winds southwester) 35km/h becoming westerly 30km/h.High 3.Low 0. Forecast provided by The Weather Network Commercial Services©2011 file://C:\Documents and Settings\krOI\Local Settings\Temporary Internet Files\Content.0... 02/07/2012