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HomeMy WebLinkAbout02/27/2012 Cla on Leading the Way 9t GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: February 27, 2012 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS 1. MEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Minutes of a Regular Meeting of February 6, 2012 4-1 5. PUBLIC MEETINGS (a) Applications to Amend the Official Plan and the Zoning By-law 5-1 Applicant: 1804603 Ontario Inc. Report: PSD-010-12 (b) Proposal to Convey a Portion of an Unopen Road Allowance Situated 5-3 Between Lot 32 and Lot 33, Concession 7 in the Former Township of Clarke Report: EGD-009-12 6. DELEGATIONS (Draft List at Time of Publication —To be Replaced with Final 6-1 List) (a) Keith Brettell, Chair, Clarington Accessibility Advisory Committee, Regarding Report CLD-006-12, 2012 Accessibility Plan in Accordance with the Ontarians with Disabilities Act (b) Ron Alldred, President, Orono Fish & Hunt Club, Regarding Report CLD-007-12, Results of Sound Testing at Orono Fish and Hunt Club (c) Libby Racansky; Regarding Well Water Supply CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO LIC 3A6 T 905-623-3379 G.P. & A. Agenda - 2 - February 27, 2012 7. PRESENTATIONS (a) Denise Veal, Public Health Nurse, Durham Region Health Department, Presenting the Healthy Workplace Award to the Clarington Employee Wellness Committee 8. PLANNING SERVICES DEPARTMENT (a) PSD-010-12 Proposed Official Plan and Zoning By-law Amendments to 8-1 Permit a Financial Office (Bank) within the Neighbourhood Centre Development at 680 Longworth Avenue, Bowmanville Applicant: 1804603 Ontario Inc. (b) PSD-012-12 Application to Amend Policy 9C.2.1(b) of the Durham 8-15 Regional Official Plan Applicant: Canadian Motorsport Ventures Limited (c) PSD-013-12 Annual Report on Planning Activities for 2011 8-23 9. ENGINEERING SERVICES DEPARTMENT (a) EGD-007-12 Monthly Report on Building Permit Activity for 9-1 January, 2012 (b) EGD-008-12 Regional Cycling Plan 9-8 (c) EGD-.009-12 Proposal to Convey a Portion of ah Unopen Road 9-18 Allowance Situated Between Lots 32 & 33, Concession 7, Former Township of Clarke 10. OPERATIONS DEPARTMENT (a) OPD-001-12 2011 Winter Report 10-1 11. EMERGENCY AND FIRE SERVICES DEPARTMENT (a) ESD-003-12 Monthly Activity Report—January 2012 11-1 12. COMMUNITY SERVICES DEPARTMENT (a) CSD-004-12 2012 Community Grant Requests 12-1 13. MUNICIPAL CLERK'S DEPARTMENT (a) CLD-006-12 2012 Accessibility Plan in Accordance with the Ontarians 13-1 with Disabilities Act G.P. &A. Agenda - 3 - February 27, 2012 (b) CLD-007-12 Results of Sound Testing at Orono Fish and Hunt Club 13-14 (c) CLD-008-12 Council 11:00 p.m. Curfew 13-26 14. CORPORATE SERVICES DEPARTMENT (a) COD-004-12 Public Sector Salary Disclosure Act Report for 2011 Year 14-1 (b) COD-005-12 Joint Health & Safety Committee — 2011 Summary 14-4 15. FINANCE DEPARTMENT (a) FND-004-12 Financial Update as at December 31, 2011 15-1 (b) FND-005-12 Bowmanville Business Improvement Area 2012 Budget 15-13 16. SOLICITOR'S DEPARTMENT No Reports 17. CHIEF ADMINISTRATIVE OFFICE (a) CAO-001-12 Employee Wellness Committee — Healthy Workplace 17-1 Award 18. UNFINISHED BUSINESS None 19. OTHER BUSINESS 20. COMMUNICATIONS None 21, CONFIDENTIAL REPORTS (a) PSD-014-12 Bennett Road District Park 25 Bennett Road, Bowmanville 22. ADJOURNMENT Larding(ke 74'ay General Purpose and Administration Committee Minutes February 6, 2012 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, February 6, 2012 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Deputy Fire Chief, M. Berney Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Neal indicated that he would be declaring an interest in Report PSD-011-12 and the delegations relating to Report PSD-011-12. Later in the meeting, under the Solicitor's Department section of the Agenda, Councillor Neal also declared an interest in a matter regarding the status of a legal matter regarding Durham Clear. - 1 - 4-1 General Purpose and Administration Committee Minutes February 6, 2012 ANNOUNCEMENTS Councillor Partner announced the following: • She had attended the Gift of Art Speakers Series in Newcastle with Dave Gibson as the speaker on Wednesday, February 1, 2012. She noted that he spoke about Gibson Orchards. • Karen Lowery will be the next speaker in the Gift of Art Speakers Series on Wednesday, February 8,-2012, regarding "Winter Health — Dealing with Colds and Flu — holistic approaches to dealing with winter ailments". • There will be a benefit dance for the Colville family at the Orono Arena featuring the Charles Street Band on Friday, February 10, 2012. • On Sunday, February 12, 2012, pianist Cheryl Duvall and violinist Andrew Sords will be playing with the Bowmanville High School Auditorium with the Clarington Concert Band. The theme will be "Around the World in 80 Minutes: Music from Here, There and Everywhere".. Councillor Woo announced the following: • A Blood Donor Clinic is scheduled for Tuesday, February 7, 2012 at the Newcastle Community Hall between 3:30 p.m. and 7:30 p.m. • A Public Information Centre will be held at the Newcastle Community Hall on Thursday, February 9; 2012, regarding the proposal for two underpasses on Highway 401. Councillor Hooper announced the following: • February is Heart and Stroke Month. He urged everyone to give generously. • The Clarington Older Adults Association will be hosting a Showcase of Arts, Thursday, February 9, 2012 at 7:00 p.m. • The Clarington Public Library has a program every Tuesday, starting February 7, 2012, called "Ready to Read Workshop". • On Saturday, February 18, 2012,-the Newcastle Library Branch will be hosting the 9th Annual Winter WonderLearn. Councillor Hooper congratulated the Association of Hospital Volunteers for their successful "Taste of Italy" night on Saturday, February 4, 2012. Councillor Neal announced that he attended the Rotary Euchre night on Saturday, February 4, 2012. Councillor Novak attended the Darlington Community Advisory Committee meeting regarding the Deep Geologic Repository Project on January 31, 2012. She also attended the Association of Hospital Volunteers "Taste of Italy" night on Saturday, February 4, 2012. - 2 - 4-2 General Purpose and Administration Committee Minutes February 6, 2012 Mayor Foster announced the ribbon cutting to celebrate the grand opening of the Cafe Bistro held in Newcastle on Saturday, February 11, 2012. He also noted that the Heart and Stroke Association is need volunteers for canvassing this month. MINUTES Resolution #GPA-089-12 Moved by Councillor Hooper, seconded by Councillor Novak THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on January 23, 2012, be approved. CARRIED Resolution#GPA-090-12 Moved by Councillor Woo, seconded by Councillor Partner THAT the minutes of the Special General Purpose and Administration Committee held on January 27, 2012, be approved, with the following changes: a) Correct the seconder in Resolution #GPA-052-12, on Page 8, to Councillor Traill; and b) Clarify by adding the following to the end of Resolution #GPA-064-12 on page 12: being 50% of the full salary, with the position fully funded in 2013." CARRIED Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Proposed Amendment 77 to the Clarington Official Plan Applicant: Municipality of Clarington Report: PSD-008-12 Lisa Backus, Senior Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. - 3 - 4-3 General Purpose and Administration Committee Minutes February 6, 2012 John Stephenson spoke in opposition to the application. He noted that he had previously submitted comments to the Planning Services Department in September, 2010. Mr. Stephenson noted that there are some sentences in the document which are grammatically incorrect. He stated that the elements in this document should be compatible with the future planning, as the document is intended to be used through to 2031. In particular, Mr. Stephenson was concerned about the forecasted energy shortages, including fuel and electricity. He stated that he is concerned with the Darlington New Build, which has not yet begun to be built. Mr. Stephenson suggested that there is a possibility that Darlington New Build may not happen. He.added that there are planned long term shut downs at Darlington during the period between now and 2031. Mr. Stephenson suggested that the buildings mentioned in this document should be focussed on being more energy efficient. He added that there should be more emphasis on residential density and reducing the amount of land used for parking as he suggests that there will be a decrease in'car use an increase in bicycle use. Mr. Stephenson stated that he is concerned that the Municipality is not supporting employment areas being located near the residential areas in order to adopt the policy of"work where you live". Mr. Stephenson also stated that he is concerned about the use of drive-thru locations which will increase fuel usage. He concluded that he is concerned about the overuse of the word "sustainable" in the document without it being defined. Don Kirkup, a real estate agent representing Brian Decunha, spoke in opposition to the application. He made a verbal presentation to accompany a handout of maps which he provided. Mr. Kirkup stated that the cost of land in Clarington has been steadily . increasing. He stated that he is concerned about Section 5.2.7.of Report PSD-009-12 and whether this plan proposes to remove the "future urban residential" designation or whether it is planned to refer the subject lands to the Region of Durham. Mr. Kirkup indicated that he had met with the planning staff several months ago. He informed the Committee that the Community Centre on Prestonvale Street will not be adequately sized to handle an increased number of residents. Mr. Kirkup stated that his client's proposed land use is for a medical facility, and gas station, among other uses geared to services for seniors. He explained the advantages of his client's proposal. Mr. Kirkup concluded that he is concerned about sustainability and economic viability. He stated that he is concerned about the Provincial and Federal cutbacks to transfer payments to municipalities. Mr. Kirkup added that he is concerned about the studies required to complete the Official Plan Review will have the affect of adding 10% - 15% to the cost of the new homes.in Clarington. He noted that he is still optimistic that Clarington will become the fastest growing municipality in the Province. Adam Thompson, Novatech Engineering Consulting Ltd., representing the Ontario Restaurant Hotel Motel Association, spoke in opposition to the application. He stated that Novatech has previously submitted written comments. Mr. Thompson stated that the current policies relating to drive-thru restaurants focus on town village centres. He added that he is concerned about the proposal to move these policies to apply to all - 4 - 4-4 General Purpose and Administration Committee Minutes February 6, 2012 areas of Clarington, not just the town centres. Mr. Thompson asked that the policy only apply to the town centres. He noted that there are policies in the Official Plan related to the "Town Centre" designations which prohibit drive-thru facilities from specific lands. Mr. Thompson stated that Official Plans are not intended to be used as a tool to prohibit specific land uses, but rather that zoning by-laws should be used for this type of regulation. He stated that he is concerned, in particular, with Section 10.4.7 of the Official Plan. Mr. Thompson suggested that the language be changed in this section to incorporate a "No.....but" policy as has been done in other municipalities.. James Bujak was present on behalf of 1521285 Ontario Limited and 2086607 Ontario Limited (Baywood Homes), in relation to their holdings in northeast Bowmanville, and spoke in opposition to the application. He stated that over the lengthy duration of the planning process, he has provided many comments regarding the existing Official Plan and proposed Official Plan Amendments. Mr. Bujak stated that, in 2010, Planning Services Staff had indicated that they were in support of the removal of the word "future" as part of the "future urban residential" designation as described in Section 5.2.7 of Report PSD-009-12. He informed the Committee that he,was informed in late 2011 that Amendment No. 77 does not include the replacement of the "future" designation. Mr. Bujak asked that Council direct Staff to replace the "future urban residential' designation with secondary plan policies as they had originally planned in 2010. Greg Milosh, property owner, was present in opposition to the application. Mr. Milosh stated that he is concerned with Page 11 of Report PSD-009-12, under the Conclusion Section, which indicates that the policies are in conformity with the Region of Durham Official Plan. He explained that he is concerned that the Region will not be able to approve this amendment until the Region resolves their issues with the Province. Mr. Milosh asked when Clarington will have a new Official Plan. He added that he is in agreement with previous speakers where he asked that the "future urban residential areas" designation be removed. Sheila Wynberg was present as part of a group who owns property at Lambs Road and Concession Street, and spoke in opposition to the application. She stated that Planning Staff had indicated that her property was going to be designated as residential, but Report,PSD-009-12 still indicates that it will remain "future urban residential'. Grant Morris, Grant Morris Associates Ltd., was present representing Anna Ouyang, a Townline Road property owner, spoke in opposition to the application. He indicated that his client has owned the property for approximately 28 years and had previously requested that the lands be designated for development. Mr. Morris informed the Committee that the Planning Services Staff agreed with the request, but that the Region did not agree with the proposal because it would result in clusters of development. He stated that his client is concerned that the property is designated as Greenbelt and therefore cannot develop the property, even though the property does not have any natural land features. Mr. Morris asked that this property be designated as low density - 5 - 4-5 General Purpose and Administration Committee Minutes February 6, 2012 residential or be deferred at this time. He informed the Committee that his client is making the same request to the Region regarding ROPA 128 and to the Province to have the lands removed from the Greenbelt area. Bryan Decunha, local developer, was present and spoke in opposition to the application. He noted that there are currently services available to his property and they could start building immediately, but.he cannot because the land is currently designated as "future urban residential", which prohibits his development at this point. He asked that this designation be removed so that he can move ahead with his development. No one spoke in support of the application. RECESS Resolution #GPA-091-12 Moved by Mayor Foster, seconded by Councillor Neal THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 10:56 a.m. Mayor Foster chaired this portion of the meeting. DELEGATIONS Councillor Neal declared a pecuniary interest in the delegations regarding Report PSD-011-12, as his wife is a member of Durham Clear, to which Pam Callus belongs. Councillor Neal left the room and did not participate in discussions on these delegations. Pam Callus was present regarding Report PSD-011-12, Application to Amend the. Clarington Official Plan and Zoning By-law 84-63 to Permit an Outdoor Recreational Vehicle (RV) Storage Business. Pam Callus provided the Committee with a history of their property, which is in the neighbourhood of the subject property. She noted that they were not in favour of the outdoor recreational vehicle storage business and was not aware, when they first began storing the vehicles, that it was illegal. Ms. Callus informed the Committee that she had later made a complaint regarding the business. Around that same time, a by-law prohibiting the parking of RV's in driveways in urban areas was enacted, thus necessitating storage facilities. Ms. Callus indicated that she objects to the RV storage designation in the neighbourhood, even though it is a temporary designation. She asked that permanent locations be established for RV storage facilities. - 6 - 4-6 General Purpose and Administration Committee Minutes February 6, 2012 Tim and Sandra Kearns were present regarding Report PSD-011-12, Application to Amend the Clarington Official Plan and Zoning By-law 84-63 to Permit an Outdoor Recreational Vehicle Storage Business. Ms. Kearns outlined their plans for storage of 103 boats and RV's. She added that they have been running this business for 10 years and have only recently heard concerns from the neighbours. She informed the Committee that they have met with Staff and made adjustments to accommodate the concerns. Ms. Kearns stated that they are in support of the recommendations in Report PSD-011-12. Councillor Neal returned to the meeting at 11:13 a.m. Lou DeVuono was present regarding Report CSD-003-12, Heroes Highway Ride & Rally. He thanked Staff, Skip Crosby in particular, for their efforts to bring the ride and rally to Bowmanville. Mr. DeVuono informed the Committee that, due to recent developments and discussions with Durham Region Police Services, `he has withdrawn his request to bring the ride and rally to Bowmanville. He explained that there is a similar bike event, "The Ride to Remember" in memory of the victims of the holocaust, which will take place on May 31, 2012 in Ottawa followed by a ride to Toronto which will include the Heroes Highway Ride & Rally (on June 2, 2012). Mr. DeVuono noted that this event will result in it being too large for Bowmanville. He asked Members of Council to join the ride on a bus which he is arranging. PRESENTATIONS There were no presentations. Councillor Novak chaired this portion of the meeting. PLANNING SERVICES DEPARTMENT AMENDMENT 77 TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN TO INCORPORATE THE REQUIREMENTS AND PERMISSIONS AFFORDED TO THE MUNICIPALITY AS A RESULT OF BILL 51, THE PLANNING CONSERVATION LAND STATUTE LAW AMENDMENT ACT, 2006, PLACES TO GROW ACT, 2005, THE GREENBELT ACT, 2005, THE ONTARIO HERITAGE ACT AND THE PROVINCIAL POLICY STATEMENT, 2005 Resolution #GPA-092-12 Moved by Councillor Woo, seconded by Mayor Foster THAT Report PSD-009-12 be received; - 7 - 4-7 General Purpose and Administration Committee Minutes February 6, 2012 THAT Amendment 77 to the Clarington Official Plan be approved and that the by-law contained in Attachment 3 to Report PSD-009-12 be passed; THAT Amendment 77 to the Clarington Official Plan be forwarded to the Regional Municipality of Durham for approval; THAT the Regional Municipality of Durham Planning Department be forwarded a copy of Report PSD-009-12; and THAT the interested parties list in Report PSD-009-12 and any delegations be advised of Council's decision. CARRIED LATER IN THE MEETING (See following motion) Resolution #GPA-093-12 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA-092-12 be amended by adding the following at the end: "THAT the Municipality endeavour to complete the Growth Management Policy within one year." MOTION LOST Resolution #GPA-092-12 was then put to a vote and carried. APPLICATION TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY-LAW 84-63 TO PERMIT AN OUTDOOR RECREATIONAL VEHICLE STORAGE BUSINESS APPLICANT: TIMOTHY AND SANDRA KEARNS Councillor Neal declared a pecuniary interest in Report PSD-011-12, as his wife is a member of Durham Clear, to which Pam Callus belongs. Councillor Neal left the room and refrained from discussion and voting on this matter. Resolution #GPA-094-12 Moved by Councillor Partner, seconded by Councillor Woo THAT Report PSD-011-12 be received; THAT the Official Plan Amendment No. 83 as contained in Attachment 2 of Report PSD-011-12 be adopted and that the necessary by-law be passed; - 8 - 4-8 General Purpose and Administration Committee Minutes February 6, 2012 THAT the application for a Zoning By-law Amendment submitted by Timothy and Sandra Kearns as contained in Attachment 3 of Report PSD-011-12 be approved; THAT the Durham Regional Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-011-12 and Council's decision; and THAT all interested parties listed in Report PSD-011-12 and any delegations be advised of Council's decision. CARRIED Councillor Neal returned to the meeting at 12:33 p.m. Councillor Traill chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT HUNT STREET SUBDIVISION, BOWMANVILLE, PLAN 40M-2294, `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAW', FINAL WORKS AND EXTERNAL ROAD ALLOWANCE WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-095-12 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report EGD-005-12 be received; THAT'the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works and External Road Allowance Works, which include final stage roads and other related Works, constructed within Plan 40M-2294 and external Hunt Street; and THAT Council approve the by-law attached to Report EGD-005-12, assuming certain streets within Plan 40M-2294 as public highways. CARRIED FLETT STREET RECONSTRUCTION, DUKE STREET REHABILITATION AND RECONSTRUCTION & NELSON STREET RECONSTRUCTION — PUBLIC INFORMATION CENTRE Resolution #GPA-096-12 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report EGD-006-12 be received; - 9 - 4-9 General Purpose and Administration Committee Minutes February 6, 2012 THAT Staff proceed to finalize the detail design and tender based on the information received at the Public Information Centre to meet the summer 2012 construction start schedule, subject to Council approval of the Capital Budget; and THAT all those who attended the Public Information Centre and who have contacted the Municipality as interested parties be advised of Council's decision. CARRIED ROAD SAFETY AUDIT IN PREPARATION FOR THE HIGHWAY 407 PHASE 2 EXTENSION Resolution #GPA-097-12 Moved by Mayor Foster, seconded by Councillor Woo THAT the Director of Engineering be directed to undertake a safety audit as a Phase II of the Highway 407 extension impact review. CARRIED RECESS Resolution #GPA-098-12 Moved by Councillor Partner, seconded by Councillor Novak THAT the Committee recess for 45 minutes. CARRIED The meeting reconvened at 1:38 p.m. with Councillor Neal in the Chair. OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. - 10 - 4_10 General Purpose and Administration Committee Minutes February 6, 2012 COMMUNITY SERVICES DEPARTMENT COMMUNITY SERVICES — 2011 YEAR END REVIEW Resolution #GPA-099-12 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report CSD-002-12 be received for information. CARRIED HEROES HIGHWAY RIDE & RALLY Resolution #GPA-100-12 Moved by Councillor Novak, seconded by Mayor Foster THAT Report CSD-003-12 be received; and THAT Lou DeVuono be thanked for all his efforts regarding the Heroes Highway Ride & Rally. CARRIED Councillor Partner chaired this portion of the meeting. CLERK'S DEPARTMENT CLARINGTON OLDER ADULT CENTRE BOARD GOVERNING BY-LAW Resolution #GPA-101-12 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report CLD-004-12 be received; and THAT By-law#2001-215 be repealed. CARRIED - 11 - 4-11 General Purpose and Administration Committee Minutes February 6, 2012 4th QUARTER PARKING REPORT Resolution #GPA-102-12 Moved by Councillor Novak, seconded by Councillor Neal THAT Report CLD-005-12 be received; and THAT all interested parties listed in Report CLD-005-12 be advised of Council's decision. CARRIED Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT 2012-2014 PROVISIONS AFFECTING CUPE EMPLOYEES, NON-AFFILIATED EMPLOYEE GROUP, OTHER APPLICABLE EMPLOYMENT GROUPS, APPLICABLE BOARD AND COMMITTEE APPOINTED POSITIONS CLOSED SESSION Resolution #GPA-103-12 Moved by Councillor Neal, seconded by Councillor Traill 'THAT in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing Confidential Report COD-003-12, a matter which deals with labour relations or employee negotiations. CARRIED RISE AND REPORT The meeting resumed in open session at 2:01 p.m. with Mayor Foster in the Chair. Mayor Foster advised that one item was discussed in "closed" session in accordance with Section 23 9(2) of the Municipal Act, 2001 and no resolutions were passed. - 12 - 4-12 General Purpose and Administration Committee Minutes February 6, 2012 2012-2014 PROVISIONS AFFECTING CUPE EMPLOYEES, NON-AFFILIATED EMPLOYEE GROUP, OTHER APPLICABLE EMPLOYMENT GROUPS, APPLICABLE BOARD AND COMMITTEE APPOINTED POSITIONS - CONTINUED Resolution #GPA-104-12 Moved by Councillor Novak, seconded by Councillor Neal THAT the recommendations contained in the Confidential Report COD-003-12, regarding the 2012-2014 Provisions Affecting CUPE Employees, Non-Affiliated Employee Group, Other Applicable Employment'Groups, Applicable Board and Committee Appointed Positions, be approved. CARRIED FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. CLOSED SESSION Resolution #GPA-105-12 Moved by Councillor Neal, seconded by Councillor Woo THAT in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a tax arrears issue, a matter which deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED RISE AND REPORT The meeting resumed in open session at 2:32 p.m. with Mayor Foster in the Chair. Mayor Foster advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and one resolution was passed to provide direction to Staff. - 13 - 4-13 General Purpose and Administration Committee Minutes February 6, 2012 SOLICITOR'S DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Neal declared a pecuniary interest during a question from Councillor Traill to the Municipal Solicitor regarding the status of a legal matter regarding Durham Clear, as his wife is a member of Durham Clear. Councillor Neal left the room and refrained from discussion on this matter. Councillor Neal returned to the meeting at 2:35 p.m. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS There were no items to be considered under this section of the Agenda. OTHER BUSINESS VIDEO RECORDING OF MEETINGS Resolution #GPA-106-12 Moved by Councillor Neal, seconded by Councillor Partner THAT the Procedural By-law be amended to prohibit anyone within 3 meters from the Council ring taking a video recording of a Council or Committee meeting; and THAT this shall not apply to the Municipality or any publicly available broadcaster. CARRIED AS AMENDED (See following motion) Resolution #GPA-107-12 Moved by Councillor Novak, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-106-12 be amended by inserting the following after the word "municipality" in the second paragraph: a presentation as defined in Section 7.4.1 (a) of the Procedural By-law 2011-016," CARRIED - 14 - 4-14 General Purpose and Administration Committee Minutes February 6, 2012 The foregoing Resolution #GPA-106-12 was then put to a vote and carried as amended. LAPTOP USE BY MEMBERS OF COUNCIL IN COUNCIL CHAMBERS Resolution #GPA-108-12 Moved by Councillor Neal, seconded by Councillor Traill . THAT Staff be directed to report back on allowing Members of Council access to laptops at their desk in the Council Chambers including: access to network drives; how other municipalities are using laptops in their meetings; and electronic agendas. CARRIED SETTING FIXED TIME FOR CONTINUATION OF MEETINGS PAST 11:00 P.M. CURFEW Resolution #GPA-109-12 Moved by Councillor Neal, seconded by Councillor Partner THAT the Municipal Clerk be directed to report back on amending the Procedural By-law to allow for setting a fixed time for extension of meetings continuing past the 11:00 p.m. curfew, including a review of schedules for all Regional and local Boards and Committees. CARRIED LATER IN THE MEETING (See following motion) Resolution #GPA-110-12 Moved by Councillor Neal, seconded by Councillor Traill THAT the Rules of Procedure be suspended to allow Members of Committee to speak to the above matter a second time. CARRIED The foregoing Resolution #GPA-109-12 was then put to a vote and carried. COMMUNICATIONS There were no items considered under this section of the Agenda. - 15 - 4-15 General Purpose and Administration Committee Minutes February 6, 2012 CONFIDENTIAL REPORTS Confidential Report COD-003-12 was dealt with earlier in the meeting, under the "Corporate Services Department" section. ADJOURNMENT Resolution #GPA-111-12 Moved by Councillor Partner, seconded by Councillor Novak THAT the meeting adjourn at 3:04 p.m. CARRIED MAYOR DEPUTY CLERK - 16 - 4-16 PUBLIC MEETING NOTICE OF COM REPORT 11 PSD 010-12 1804603 Ontario Inc. Leading the W¢y A The, Municipality of Clarington has received' Complete Applications for a proposed Official Plan Amendment-and Zoning By-law Amendment.. APPLICANT: 1804603 ONTARIO INC. PROPERTI : 680 Longworth Avenue, situated at the north-east corner of Longworth Avenue and Scugog Street, Bowmanville.,.as.shown on the reverse of this notice. PROPOSAL: to permit a bank with a maximum gross floor area of 456m2. FILE NOS.: COPA 2012-0001 and ZBA 2012-0001 (X-REF: SPA 2011-0002) A Public Meeting to receive input on the-applications will be held on: DATE: Monday, February 27, 2012 TIME: . 9:30 a.m. PLACE: Council Chambers, 2"d Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario Additional information relating to the applications is available for inspection between 8:30-a.m. and 4:.30 .p.m. at the Planning Services Department, 3'd.Floor, 40 Temperance Street, Bowmanville, Ontario L1 C 3A6, or by calling '.D6an Jacobs (905) 623-3379, extension 2418 or by e-mail at diacobs(ab-clarington.net. Further details can. be found on our website at http://www.clarington:net/htdocs/planning .680 longworth avenue.html. If you cannot attend the Public Meeting on-these applications you can make a deputation to Council-at their meeting on Monday, March 5, 2012, commencing at 7:00 p.m. Should'you wish'to appear before Council, you must register with the Clerks Department by noon.on Wednesday,. February 29, 2012 to have your name appear.on the Agenda. If you wish to be notified of i) the adoption of the proposed official plan:amendment, or of the refusal of a request to amend the official plan; and/or ii) the.decision in respect of the proposed zoning by-law amendment; you must make a written request to the Municipality of Clarington,.Planning Services Department. APPEAL If a person or public-body does not make oral submissions at a .public meeting or .make written submissions to the Municipality of Clarington, Planning Services .Department before the proposed official plan amendment is.adopted, before the 'by-law is passed; anal/or before the approval authority gives or refuses.to give approval to the draft plan of subdivision, the person.-or public body: i) is not entitled to appeal the decision-of Clarington Council to the Ontario Municipal Board; and ii) may not be added as a .party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. Date at e Municipality of Clarington this f sf- day of 2012. Da i J..Crome, M.C.I.P., R.P.P. 40 Temperance Street Director of Planning Services Bowmanville, Ontario. Municipality of Clarington LIC 3A6 Cc: LDO. 5-1. f 16 w _ W NOH TIM .0MUM w� N d �Lj. C E C d vaa cn CD W pOH E o /� O Q 151'33 t R S'� W O s C C N .L w 0 133 a � 0 W m CL 0 o' c s: w d or,�Nwn�o c c ° o c� y ��" 0C ° V I \ \ \�� 4 uj ---� \\ r---, fill I fi I fY • � �j � I � I � jI I � jI .II jl `\ QQ l' ►— -- i I I I i l i i 1 i I i I i i :i d m I I L.LLLLL r r; tT� \ ; -- ii .i L • � f lggNls E)o!Dnos i 5-2 PUBLIC MEETING#2 REPORT#EGD-009-12 NOTICE OF HIGHWAY CLOSING A PORTION OF AN UNOPEN ROAD ALLOWANCE SITUATED BETWEEN LOT 32 AND LOT 33, CONCESSION 7 IN THE FORMER TOWNSHIP OF CLARKE Take Notice that the Council of the Corporation of the Municipality of Clarington,-proposes to pass a by-law to stop up and close a portion of an unopen road allowance (Part 1 on Plan 40R-27350) situated between Lot 32 and 33, Concession 7 in the former Township of Clarke, now in the Municipality of Clarington. And Further Take Notice That before passing the said by-law, Council or a Committee of Council shall hear in person, or by his Counsel, Solicitor or Agent, any person who claims that his land will be prejudicially affected by this by-law and who applies to be heard at the meeting to be held in the Council Chambers, 40 Temperance Street, Bowmanville, Ontario on February 27, 2012 at 9:30 a.m. Patti L. Barrie, A.M.C.T. Town Clerk Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1 C 3A6 5-3 DRAFT LIST OF DELEGATIONS GPA Meeting: February 27, 2012 (a) Keith Brettell, Chair, Clarington Accessibility Advisory Committee, Regarding Report CLD-006-12, 2012 Accessibility Plan in Accordance with the Ontarians with Disabilities Act (b) Ron Alldred, President, Orono Fish & Hunt Club, Regarding Report CLD-007-12, Results of Sound Testing at Orono Fish and Hunt Club (c) Libby Racansky, Regarding Well Water Supply 6-1 (iding the Way REPORT PLANNING SERVICES DEPARTMENT PUBLIC MEETING Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 27, 2012 Resolution #: By-law #: Report #: PSD-010-12 File #: COPA 2012-0001 and ZBA 2012-0001 Subject: PROPOSED OFFICIAL PLAN AND ZONING BY-LAW AMENDMENTS TO PERMIT A FINANCIAL OFFICE (BANK) WITHIN THE NEIGHBOURHOOD CENTRE DEVELOPMENT AT 680 LONGWORTH AVENUE, BOMWANVILLE APPLICANT: 1804603 ONTARIO INC. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-010-12 be received;. 2. THAT provided there are no significant issues raised at the Public Meeting, COPA2012-0001, the Official Plan Amendment submitted by 1804603 Ontario Inc. to permit a financial office (bank) with a maximum gross floor area of 450m2 at the neighbourhood centre development located on the northeast corner of Longworth Avenue and Scugog Street, as contained in Attachment 3 to Report PSD-010-12, be approved; 3. THAT provided there are no significant issues raised at the Public Meeting, ZBA 2012- 0001, the zoning by-law amendment submitted by 1804603 Ontario Inc. to permit a financial office (bank) with a maximum floor area of 450m2 within the C1-56 Zone, as contained in Attachment 4 to Report PSD-010-12, be approved; and 4. THAT the interested parties listed in Report PSD-010-12 and any delegations be advised of Council's decision. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T(905)623-3379 F(905)623-0830 8-1 REPORT NO.: PSD-010-12 PAGE 2 Submitted by ed Review by. Davi . Crome, MCIP, RPP Franklin Wu, Direc or of Planning Services Chief Administrative Officer DJ/COS/df 17 February 2012 8-2 REPORT NO.: PSD-010-12 PAGE 3 1. APPLICATION DETAILS 1.1 Applicant: 1804603 Ontario Inc. 1.2 Official Plan: To permit an exception to the maximum size of an individual business establishment within the multi-tenant building by allowing a financial office (bank) with a maximum gross floor area of 450m2 at the neighbourhood centre development located on the northeast corner of Longworth Avenue and Scugog Street. 1.3 Rezoning: To change the zoning regulations in the General Commercial Exception (C1-56) Zone to permit a financial office (bank)with a maximum floor area of 450m2. 1.4 Location: 680 Longworth Avenue, located on the north-east corner of Longworth Avenue and Scugog Street, Bowmanville. 1.5 Site Area: 1.43 Hectare (3.53 Acres) 2. BACKGROUND 2.1 On October 1 st, 2010, the Council approved an Official Plan Amendment to re- designate the lands on the northeast corner of Longworth Avenue and Scugog Street, Bowmanville from "Urban Residential with a Medium Density Symbol" to "Neighbourhood Centre". The amendment also included site specific policies which limited the number and floor area of buildings on the site and required that certain urban design criteria be met through the development of the neighbourhood centre. One of the site specific policies would limit the size of individual business establishments within the multi-tenant building on the site to a maximum gross floor area of 250m2 with an exception for eating establishments of which the gross floor area shall not exceed 350m2. 2.2 On April 1, 2011, the Council approved the associated Zoning By-Law Amendment. The newly created zoning category "General Commercial Exception (C1-56)" zone includes the typical list of permitted non-residential uses found in neighbourhood centres, with the exception of a "Financial Office". The "C1-56" zone also contains regulations that limit any individual business establishment other than a supermarket or eating establishment to a maximum floor area of 250m2, consistent with the adopted site specific Official Plan policy. 2.3 On June 16, 2011, site plan approval was granted for the proposed neighbourhood centre that included two buildings: a stand alone building for a proposed Fresh-Co grocery store as the main tenant and a second smaller multi-tenant building. The applicant indicated that the opening of the Fresh-Co store is planned for Spring 2012. 8-3 REPORT NO.: PSD-010-12 PAGE 4 The footprints of the buildings approved through the site plan are shown on Attachment 1. 2.4 In December, 2011 the proponent approached Staff and indicated that they have a client (RBC) that-is interested in establishing a branch within a part of the multi-tenant building (Building 'B') of the new neighbourhood centre development. The applicant also indicated that no expansion or changes to the approved footprint.and elevations of Building 'B' is proposed. The floor plan of the multi-tenant building is contained in Attachment 2. 2.5 Following a pre-consultation meeting in mid-December 2011, the applicant submitted Official Plan amendment and rezoning applications to allow a bank in the neighbourhood centre. 2.6 The applicant also submitted a Planning Rationale Report, prepared by R .G. Richards & Associates, in support of development application. 3. SITE CHARACTERISTICS AND SURROUNDING LAND USES 3.1 The site is currently being developed as per the approved site plan. 3.2 The site is bounded by two roads. Running along the western edge of the site-is Scugog Street, a Type C Arterial road that among other things serves as a main linkage between Downtown Bowmanville and the residential areas in the north-western part of Bowmanville. To the south, the site is bounded by Longworth Avenue, also a Type C Arterial road that serves as an important east-west link between Regional Road 57 and the residential neighbourhoods north of the CP rail way line. Photo 1: Northeastward view of application site (10/2/2012) Proposed location of — - bank --------------- K w �u r 8-4 REPORT NO.: PS®-010-12 PAGE 5 3.3 Surrounding land uses: North and East: A low density residential neighbourhood consisting of semi- detached 2 storey residential dwellings (link-homes). The backyards of these houses face the application site. There is a 1.8 metre privacy fence along the western and central part of the rear lot boundaries located immediately north of the application site while a recently constructed noise fence of 2.4 metres separates the remainder of the residential properties located northeast and east of the application site. South: Across Longworth Avenue, vacant lands set aside for medium density residential purposes. There is an application that contemplates the development of 120 townhouse units as a private condominium. West: Across Scugog Street, single detached dwellings on relatively large residential lots. 4. PROVINCIAL POLICY 4.1 Provincial Policy Statement (PPS) The PPS stipulates that land use patterns within settlement areas shall be based on densities and a mix of land uses which are appropriate, and efficiently use the infrastructure and public service facilities which are planned and available and avoid the need for their unjustified and/or uneconomical expansion. The proposal will use an existing building footprint and does not require any new or expansion of infrastructure. Staff is satisfied that the development proposal is consistent with the PPS. 4.2 The Growth Plan for the Greater Golden Horseshoe The designated greenfield area of each upper or single-tier municipality will be planned to achieve a minimum density target that is not less than 50 residents and jobs combined per hectare, and this density target will be measured across the entire upper or single-tier municipality. One of the objectives of this target is to promote the creation of employment opportunities closer to places of residence, which would reduce live- work trips and contribute towards the concept of "complete communities". The Growth Plan encourages cities and towns to develop as complete communities with a diverse mix of land uses, range of and mix of employment and housing types, high quality public open space and easy access to local stores and services. The application for an Official Plan amendment conforms to the Growth Plan. 8-5 REPORT NO.: PSD-010-12 PAGE' 6 5. OFFICIAL PLANS 5.1 Durham Regional Official Plan (ROP) 5.1.1 The ROP designates the lands "Living Area" which is intended predominantly for housing purposes. In addition to permitting other uses such as convenience stores, limited office development and retailing of goods and services subject to certain conditions, the ROP also permits the designation of Local Centres in living areas which shall serve the day-to-day needs of the residents of the surrounding neighbourhood. The proposed bank use would fall within the types of uses permitted at local centres in accordance with the ROP. 5.2 Clarington Official Plan (COP) 5.2.1 The subject lands are situated in the Knox neighbourhood and the Clarington Official Plan designates it "Neighbourhood Centre". 5.2.2 Neighbourhood Centres as described by the Official Plan are to serve as focal points for residential communities and provide for day-to-day retail and service needs. The Official Plan also specifies that an appropriate range of retail and service uses will be identified in the zoning by-law in accordance with the following conditions: • Uses will be appropriate to be located in proximity to adjacent residential areas; • Uses will be limited in scale; • Drive-through restaurants will not be permitted; and • Mixed-use development will be encouraged (e.g. residential /commercial integrated on the same site). 5.2.3 In addition, the site specific Official Plan exception (policy 23.14.14) stipulates that this particular neighbourhood centre development shall be developed with: • a grocery store of a certain maximum size; • a public square at the intersection of Longworth Avenue and Scugog Street; • a use that complements and interacts with the public square with access at the intersection; and, • a multi-tenant building (building B) for retail, personal service and business, professional and or administrative offices, with a maximum floor area of 790m2 and the maximum size of an individual business establishment inside the multi-tenant building shall not exceed 250m2, with the exception of an eating establishment not exceeding a gross floor area of 350m2. 6. ZONING BY-LAW 6.1 The property is in the "General Commercial Exception Zone (C1-56)" Zone which does not permit a financial office (bank) with a maximum gross floor area of 450m2. In order 8-6 REPORT NO.: PSD-010-12 PAGE 7 to permit the proposed bank use and size, a rezoning application was submitted for consideration. 7. BACKGROUND STUDIES 7.1 The applicant submitted a Planning Rationale Report (prepared by R.G. Richards & Associates), to provide sufficient information and justification to enable Council to evaluate the development application. 7.2 The Planning Rationale Report The Planning Rationale report sets out supporting arguments that can be summarized under the following points: The need is demonstrated by residential growth that continues in northern Bowmanville. The proposed development would act to serve the day-to-day service needs of the immediate neighborhood. The desirability is demonstrated.by the following: o The proposed use's compliance with or conformity to Provincial Policies, the Regional Official Plan and the Official Plan policies pertaining to economic development, and creating appropriate range of uses to serve the day-to- day needs of the residential community; o The proposed use's compliance with Regional and local official plan policies pertaining to neighbourhood centres; o The neighbourhood centre development's convenient location amidst a new and growing residential community; o A bank use is highly compatible with residential uses as it is a quiet use and operates primarily during normal business hours. It does not produce noxious waste or encourage loitering; o The proposed scale of the bank is in keeping with the scale of current banks currently in the market and will not overwhelm the development; o The proposed use will generate traffic consistent with the uses currently permitted on the site and no drive-through is proposed in conjunction with the bank; o The proposed use will utilize existing infrastructure, will benefit from existing public transit services and will provide local residents with the opportunity to walk to the centre, thereby reducing the length of automobile trips to retail services outside this area; o Banks are typically permitted and are appropriate in neighbourhood centres, by referring to the banks within the neighbourhood centres at the corner of Longworth Avenue and Liberty Street and Mearns and Concession Road in Bowmanville; o The establishment of a stable and compatible use as a bank within a neighbourhood centre helps to ensure long-term viability and functionality; 8-7 REPORT NO.: PSD-010-12 PAGE 8 o The only policy that restricts the number of banks to be established in a specific geographical area of Bowmanville applies to banks inside of the Bowmanville West Town Centre, which does not apply to this site; and o The bank branches in the downtown are not to be displaced by this proposal and this bank branch is intended to serve the needs of the immediate residential areas and not compromise the traditional downtown. 8. PUBLIC NOTICE AND SUBMISSIONS 8.1 Public notice was given by mail to each property owner within 120 metres of the subject property and two public meeting notices were installed on the property. A notice and .supporting documents were also posted on the municipal website. 8.2 As of writing this report Staff received no telephone calls or submissions of concern about this development proposal. Staff did however receive a phone call from a resident, Noella Tarone, requesting that her support of the proposal be placed on record. 9. AGENCY COMMENTS 9.1 The Clarington Engineering Services Department understands that there is adequate on-site parking to accommodate the proposed use and that there will be no changes to the existing site plan approval. They have no objection to this proposal. 9.2 The Regional Planning Department Provided the Following Comments The subject lands are designated "Living Areas" in the ROP. Local Centre uses are permitted within the Living Area designation subject to the inclusion of appropriate provisions in the area municipal Official Plan. This proposal to add the additional use of a financial office does not increase the already approved cumulative commercial floor space area of 3,612m2. The OfficialPlan amendment does not have significant Regional or Provincial concerns. In accordance with Regional By-law 11-2000 the Official Plan amendment application is exempt from Regional Approval. The Region determined that the proposed commercial use would serve the surrounding residential area and would be consistent with the PPS, and that the proposal conforms to the Growth Plan in that it provides for commercial services, specifically, a financial office, to the residential properties surrounding the subject lands, and thus contributes towards providing a mix of land uses and creating a complete community. 8-8 REPORT NO.: PSD-010-12 PAGE 9 10. STAFF COMMENTS 10.1 The Provincial Growth Plan, as noted in Section 4.2 and 9.2 of this report, seeks development of"complete communities" with a diverse mix of land uses —to introduce a bank use in this location would complement this policy and could potentially reduce trips to service uses further afield and provide'a service within walking distance of many residents. 10.2 The proposed bank use conforms to the general intent of the Official Plan in that it: ® introduces muse that serves the typical day-to-day service needs of the residential community; and ® introduces a bank of limited scale that will not overwhelm the development. 10.3 The site specific Official Plan policy discussed in Section 5.2.3 of this report was framed to ensure the creation of a critical mass and diversity of uses so that this development could fulfil the function of a Neighbourhood Centre. The grocery store alone could not be considered a Neighbourhood Centre. Building `B' has always been intended for uses that would typically complement the Fresh-Co supermarket use, such as a convenience store, a dentist, a coffee shop or hairdresser. The limit that was put on the size of individual stores inside the multi-tenant building did not however contemplate a bank use, which in most instances exceeds the minimum store size of 250m2. 10.4 Other neighbourhood centres in the community, for example at the corner of Liberty Street and Longworth Avenue, at the corner of Mearns Avenue and Concession Street and at the corner of Hartwell Street and Durham Road 57 permit a bank or financial office. A bank use is an appropriate and compatible use within a neighbourhood centre. 10.5 The applicant has indicated that in their efforts to lease the individual store spaces in the multi-tenant building (building 'B' shown on the approved Site Plan), they have secured a tenant space for a Royal Bank branch in the western part of building 'B' conditional upon obtaining an Official Plan amendment and rezoning approvals. 10.6 The applicant indicates that the proposal does not require any expansion to the building footprint or elevations of the multi-tenant building, as shown on the approved Site Plan. No changes to parking provisions or the site layout is required because there is no expansion to the floor area of building 'B', the parking complement associated with a bank has already been accounted for in the 181 parking spaces provided on site, and an associated drive-through facility is not part of the development proposal. 10.7 One consideration in reviewing noted commercial applications in Clarington is the impact on historic downtowns. A limitation on the number of banks in the Bowmanville West Town Centre was largely established to help retain anchor tenants in the Historic Downtown and East Town 8-9 REPORT NO.: PSD-010-12 PAGE 10 Centre. However, it does not apply to Neighbourhood Centres or other commercial areas in Clarington. The proposed bank at this location (Scugog and Longworth) will represent a new branch to the inventory of banks in Bowmanville. The prospective tenant believes that current and future population growth, in the north and west end of Bowmanville, supports the business case for the establishment of a bank in this area. As a result, the proposed bank will not directly result in a loss of banking services from downtown Bowmanville. 11. CONCURRENCE — Not Applicable 12. CONCLUSION It is recommended that provided there are no significant issues raised at the Public Meeting, ZBA 2012-0001, the Official Plan amendment and zoning by-law amendment submitted by 1804603 Ontario Inc. to permit a financial office (bank) with a maximum floor area of 450M2 within the multi-tenant building in the Neighbourhood Centre development at 680 Longworth Avenue, Bowmanville, be approved. CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives X Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Dean Jacobs, Planner and Carlos Salazar, Manager Attachments: Attachment 1 - Key Map Attachment 2 - Floor Plan for Multi-Tenant Building Attachment 3 - Official Plan Amendment Attachment 4 - Zoning By-law Amendment List of interested parties to be advised of Council's decision is on file with the Planning Services Department and the Clerks Department. 8-10 Attachment 1 To Report PSD-010-12 ITFT N r is H NV NOH 171M �2� H Li iW E T 0 3 Z°' S3a0NVOOH C a ®. E L m o ® ® i3 N N Q N 0 r 0. M c C N w G ieea N ' V G Lt. 00 O P 0RE J 'y �V Lam„ ® O L 3Otl'1�NV1'n dOi 1by7pJS ['. v S O 0 3 CL ° �b° y N O o L I— _lu G� Qn � V ,0w`J V �SGP��S v� SO �o �' ► O ---� 1 Y ji Z rJ +i �i ��� i \� w :3 a. z w — i- iiiU 1 1 1 i � iii 1 ! � m \ �1�1 LLL L , 1r_L i � f 13MjiS 000noS 8-11 Attachment 2 To Report PSD-010-12 Figure 6— Proposed Floor Plan Tle _ e{ t 4 4.--� r. s. I-•��y o _ I . _j z J r- z rl I # I Fy 44 �y f I RBC Bank M W r N B 01"'I 3 1 u,yS �l -R.G Richards&Associates 4181 Sladeview Crescent,Unit 23,Mississauga,ON,L5L 5R2 - Telephone:905.823.7897 Fax 905.606.2546 E-mail:info@rgdchards.com 8-12 Attachment 3 To Report PSD-010-12 AMENDMENT NO. 84 TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN PURPOSE: The purpose of this amendment is to permit a financial office (bank) with a maximum size of 450m2 to occupy the multi- tenant building within the neighbourhood centre development on the lands known as 680 Longworth Avenue,, located on the north-east corner of Longworth Avenue and Scugog Street, Bowmanville. BASIS: The amendment is based on an Official Plan Amendment application (COPA 2012-0001) and a Zoning By-law Amendment application submitted by 1804603 Ontario Inc. ACTUAL ' The Municipality of Clarington Official Plan is hereby AMENDMENT: amended as follows: 1. By adding the following words in italics in under the 4th bullet in Section 23.14.14 as follows: • a multi-tenant building for retail, personal service and business, professional and or administrative offices, with a minimum gross floor area of 700m2 and a maximum gross floor area of 790m2. The maximum size of an individual business establishment shall not exceed 250m2, with the exception of an eating establishment of which the gross floor area shall not exceed 350M2 and a financial office of which the gross floor area shall not exceed 450M2;.... 2. All other applicable policies remain unchanged. IMPLEMENTATION The provisions set forth in the Clarington Official Plan as amended, regarding the implementation of the Plan shall apply in regard to this amendment. INTERPRETATION The provisions set forth in the Clarington Official Plan as amended, regarding the interpretation of the Plan shall apply in regard to this amendment. 8-13 Attachment 4 To Report PSD-010-12 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO.2012- being a By-law to amend By-law 84-63,the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle WHEREAS the Council of the Corporation of the Municipality'of Clarington deems it -advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington for ZBA 2012-0001; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows` 1. Section "16.5.56 General Commercial Exception (C1-56)Zone" is hereby amended by: a. Adding a new"viii)financial office"to the list of permitted non-residential uses in sub-section 16.5.56 c. and re-numbering the balance of the uses; b. Deleting sub-section 16.5.56 d. ii)c)and replacing it with the following: "c) Financial.office (maximum) 450m2; and "d) Any individual business establishment other than the supermarket, eating establishment or financial office (maximum) 250m2". 2. This By-law shall come into effect on the date of the passing hereof, subject to. the provisions of Section 34 of the Planning Act. BY-LAW PASSED in open session this p day of 2012' Adrian Foster, Mayor Patti L .Barrie, Municipal Clerk. 8-14 Clarftwa REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 27, 2012 Resolution#: By-law#: N/A Report#: PSD-012-12 File#: ROPA 2012-0001 Subject: APPLICATION TO AMEND POLICY 9C.2.1(b) OF THE DURHAM REGIONAL OFFICIAL PLAN APPLICANT: CANADIAN MOTORSPORT VENTURES LIMITED RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-012-12 be received; 2. THAT the.Regional Municipality of Durham be advised that the Municipality of Clarington supports the approval of application ROPA 2012-0001, as submitted by Canadian Motorsport Ventures Limited; 3. THAT the Regional Municipality of Durham Planning Department be sent a copy of Report PSD-012-12; and 4. THAT all interested parties listed in Report PSD-012-12 and any delegations be advised of Council's decision. Submitted b*' v� Reviewed by: J. ro , MCIP, P Franklin Wu, Director of Planning Se ices Chief Administrative Officer ATS/CP/df 21 February 2012 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830 8-15 REPORT NO.: PSD-012-12 PAGE 2 1. APPLICATION DETAILS 1.1 Owner: Canadian Motorsport Ventures Limited 1.2 Agent: Glen Schnarr & Associates Incorporated 1.3 Proposal: To delete the requirement for a Regional Official Plan Amendment in Policy 9C.2.1(b) for the consideration of any new uses on the Mosport Park Lands 1.4 Area: 295 ha 1.5 Location: Lots 33-35, Concession 9, Former Township of Clarke 3233 Concession Road 10, Bowmanville 2. BACKGROUND 2.1 Mosport International Raceway is a multi-track facility located approximately 20 kilometres north of Bowmanville in Clarke Township. Mosport is a popular tourism node within the Municipality of Clarington featuring a wide variety of road races. 2.2 The new owners of the property are planning to complete several upgrades to the site. The Planning Services Department is currently processing a site plan application (SPA2011-0036) which includes the development of a new registration building, a maintenance building, a new event facility and other site upgrades. 2.3 On January 4, 2012, Planning Services Staff attended a preconsultation meeting at the Region of Durham to discuss the applications required to proceed with the development of two (2) lodging buildings containing a total of 64 lodging suites. 2.4 On January 12, 2012, the Region of Durham received an application to delete the requirement for a Regional Official Plan Amendment for the consideration of any new uses on the Mosport Park lands as contained in Policy 9C.2.1(b). 2.5 Should the Regional Official Plan Amendment (ROPA) be approved, the applicant intends to apply for a local Official Plan Amendment and Rezoning to allow for two (2) lodging buildings. A site plan application would also be required. 2.6 A Planning Justification and Rationale Report prepared by Glen Schnarr & Associates Inc. has been submitted with the ROPA application. 3. LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The surrounding uses are as follows: North and East: Existing lots zoned Agricultural, limited residences, woodlands 8-16 REPORT NO.: PSD-012-12 PAGE 3 South and West: Existing lots zoned Agricultural, lands in agricultural production, limited residences, woodlands 4. PROVINCIAL POLICY 4.1 Provincial Policy Statement (PPS) Development in the rural area must be compatible with the rural landscape and sustained by rural service levels. Development shall be appropriate to the infrastructure which is planned or available. Recreational, tourism and other economic opportunities should be promoted. Natural features and areas shall be protected for the long term. 4.2 Oak Ridges Moraine Conservation Plan (ORMCP) The Countryside Area of the ORMCP permits major recreational uses. An application to expand a major recreational use can proceed provided the objectives of the ORMCP are met. 5. OFFICIAL PLANS 5.1 Durham Regional Official Plan The Durham Regional Official Plan designates the subject lands as a Regional Node. The underlying land use designation is "Oak Ridges Moraine — Countryside Area." Mosport is one of two designated Regional Nodes in'the Regional Official Plan; the other is Kirby Ski Area. Existing Regional Nodes will continue to be developed in a manner that will attract other compatible non-residential uses and incorporate high quality designs and visual standards. Section 9C.2.1(b) pertains specifically to Mosport Park node. The policy recognizes the uses existing on the date of adoption of the Regional Official Plan and any new uses shall be by amendment to the Regional Official Plan. The requirement for a Regional Official Plan Amendment is the component of the policy that the application seeks to delete. The lands are within the Oak Ridges Moraine with the presence of Key Natural Heritage and Hydrologic Features. The lands are also within an area of High Aquifer Vulnerability and Landform Conservation (Category 1). All development applications would be required to submit supporting studies as laid out in the area municipal official plan, the Regional Official Plan and the ORMCP. 8-17 REPORT NO.: PSD-012-12 PAGE 4 5.2 Clarington Official Plan The Clarington Official Plan designates the subject lands as a Tourism Node. The uses permitted at Mosport Park shall be limited to those uses which existed on June 5, 1991 in conformity with the existing Regional Official Plan. Any expansion to existing uses, the establishment of new buildings or facilities, shall be in accordance with the policies associated with the Environmental Protection Area and Natural Linkage Area designations and Chapter 4 dealing with the natural environment— neither of which permit a new or expanded major recreational use. The underlying land use designations within the node include General Agricultural, Environmental Protection, and Natural Linkage — should the Tourism Node not apply to these lands, the underlying land use designations would not permit a major recreational use. The Oak Ridges Morraine Natural Heritage System, identifies wetlands, significant valleylands, significant woodlands and a watercourse on the subject lands. Consistent with the Regional Official Plan, the lands are also within an area of High Aquifer Vulnerability and Landform Conservation (Category 1). 6. ZONING BY-LAW 6.1 Under Zoning By-law 84-63, the lands where development is proposed are zoned "Agricultural Exception (A-21)" which permits a motor vehicle race track, agricultural fairground and music festivals or concerts. Under Zoning By-law 2005-109, other areas of the site are zoned Environmental Protection (EP) Zone, Natural Linkage (NL) Zone, and Minimum Area of Influence (MAOI) Zone. 7. _ SUMMARY OF BACKGROUND STUDIES 7.1 Planninq Justification and Rational Report The submitted report analyzes the current land use policies that apply at a provincial, regional and local level. The report summarizes that the current regional policy, which dates back to 1989, requires a ROPA any time a new use is proposed. The report concludes that this policy is now inappropriate and redundant with the full implementation of the ORMCP at the local level, and within the Regional Official Plan. 8. PUBLIC NOTICE AND SUBMISSIONS 8.1 The Region of Durham held a public meeting to consider the application on February 21, 2012. 8-18 REPORT NO.: PSD-012-12 PAGE 5 8.2 Staff have received two general enquiries about the plans for Mosport. The individuals have been added as an interested party to the file. 9. STAFF COMMENTS 9.1 The proposed ROPA removes the restriction to uses existing as of June 5, 1991 for the Mosport Regional Node. The proposed ROPA allows for additional uses to be considered at Mosport, specifically in this case the lodging facility. 9.2 If the subject amendment is approved, uses on the site would be governed by the Clarington Official Plan and the Clarington Zoning By-law provided the uses conform with the general intent of the Regional Official Plan. The Region of Durham would provide comments as in any other development application to ensure conformity with the Regional Official Plan and the Oak Ridges Moraine Conservation Plan, however, an amendment to the Regional Official Plan would not be required unless there is a conflict with other broader Official Plan provisions. 9.3 The Planning Justification and Rationale Report notes that, applying for the ROPA is the first phase of the proposal to construct the lodging facilities. The second planning phase, would include submitting applications to amend the Clarington Official Plan and Zoning By-law since the lodging facilities would not be considered a permitted use. The Clarington Official Plan has a similar policy to Durham Regional Official Plan requiring an Official Plan A'mendment,for any new use. Planning Staff have confirmed with the applicant that the following items in support of the proposed amendments would be required as part of a complete application: • Planning rationale report; • Natural heritage evaluation/landform conservation plan; • Hydrogeological report; • Stormwater management report; • Implementation of any relevant policies of the Wilmot Creek Watershed Plan; and • Supporting documentation to demonstrate that the expansion of a major recreational use can satisfy the provisions of the ORMCP, specifically Section 38. 9.4 The application has been circulated to the Clarington Engineering Services, Clarington Operations Services and Clarington Emergency and Fire Services and no objections have been received on this proposed regional policy change. 9.5 We support deleting the requirement for a ROPA any time a new use is proposed for the subject lands, and are satisfied with the findings of the Planning Justification and Rationale Report. Clarington Staff will be more extensively involved during the review of applications to amend the Clarington Official Plan and Zoning By-law and during the site plan review process. 8-19 REPORT NO.: PSD-012-12 PAGE 6 10. CONCURRENCE — Not Applicable 11. CONCLUSION 11.1 Planning Staff respectfully recommend that the Regional Municipality of Durham be advised that the Municipality of Clarington supports the approval of application ROPA2012-0001, by Canadian Motorsport Ventures Limited. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Anne Taylor Scott, Planner Attachments: Attachment 1 - Key Map Attachment 2 - Preliminary Concept Plan List of interested parties to be advised of Council's decision: Glen Broll, Glen Schnarr& Associates Lino Malito, Orlando Corporation Kenneth Kerrigan Beth Meszaros 8-20 Attachment 1 To Report PSD-012-12 V c W U V V U) a zo O CL W _ O a w Z O O 0 N _� o O a N CL U LINGT -C RKET WNLINE �V i J a � >, O O O CL > • C O l z O LL < d OU MOSPORT ROAD 0 Q O Z O to w U Z ' O U DARLIN TON-CLARKE TOWNLINE ROAD 8-21 Attachment 2 z i To Report PSD-012-12 #6Ii 1 N a6 ££:n Z^< S101 N33M138 30NVP011V OMA _ -- — — _•-T—__— -------------- i 1 1 / L_J / �? 0 PEI 0 LTJ - , I I 8-2 ° i Leading the Way REPORT PLANNING Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 27, 2012 Resolution #: By-law#: N/A Report #: PSD-013-12 File #: PLN 7.17 Subject: ANNUAL REPORT ON PLANNING ACTIVITIES FOR 2011 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-013-12 be received for information. Submitted by: , Reviewed by: (1/#id J. Cron , M.C.I.. .P. 6a n k 41rin Wu, i ector of Planning Services Chief Administrative Office NG/CP/df 21 February 2012 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE'STREET, BOWMANVILLE, ONTARIO LIC 3A6 T (905)623-3379 F(905)623-0830 8-23 REPORT NO.: PSD-013-12 PAGE 2 1. PURPOSE 1.1 This report summarizes planning activity within the Municipality of Clarington for the 2011 year. The Planning Services Department monitors activities to assess the effectiveness of the Municipality's Official Plan policies and other regulatory documents. Monitoring also assists in identifying emerging issues and trends. This report provides an overview of applications received and processed in 2011. For the purposes of this report, the information on the following planning activities has been reviewed: • Subdivision • Condominium • Official Plan Amendments • Zoning Amendments • Site Plan • Minor Variance • Consent • Sign Permit • Apartment In-House ® Preconsultation Meetings 2. SUBDIVISION ACTIVITY 2.1 The Planning Services Department reports to Council on applications for subdivision approval at the public meeting stage and when draft approval is recommended. This includes revision to previously draft approved plans. Under delegated authority the Planning Department approves the plan, with all agency conditions, authorizes minor revisions and issues final approval which leads to .registration. Municipal staff also prepare subdivision agreements for execution. The following chart identifies activity related to the subdivision application process. It should be noted that larger draft plans are typically registered in multiple phases. Sum ary of Subdivision Activity for 2011 Revisions to Revisions to Proposed Draft Draft Draft Applications Approval Approved Approved Registered Received Issued Plans Plans Plans Received Issued Courtice 0 2 1 1 2 Bowmanville 2 0 0 1 3 Newcastle 0 0 0 0 1 Hamlet/Rural 0 0 0 0 1 Total 2 2 1 2 7 8-24 REPORT NO.: PSD-013-12 PAGE 3 The above table is a summary of subdivision activity by geographic area throughout the 2011 year. See Attachment 1 for a more detailed description of each application. The majority of subdivision activity took place within the Courtice and Bowmanville Urban Areas. This is consistent with Clarington's Official Plan policies wherein Bowmanville is the predominant growth centre and Courtice is next. The following chart shows the distribution of housing types by geographic area for all the subdivision activity in 2011. Bowmanville has the highest dwelling unit count in terms of subdivision activity for 2011. This indicates that Bowmanville is expected to see a substantial amount of residential development in the coming years as plans become registered and building permits get issued. Distribution of ousing Types by Geo raphic Area for 2011 Single Semi Townhouse Apartment Total # Units Courtice 299 0 131 0 430 Bowmanville 1068 266 527 126 1987 Newcastle 158 0 0 0 158 Hamlet/Rural 19 0 0 0 19 Total # Units 1544 266 658 126 2594 The chart below shows the distribution of housing types for those subdivision applications that had activity in 2011. Singe family dwelling units consist of 59.5% of the total housing units, while townhouses are the second largest, at 25.4%. This shows that townhouse development is becoming more prominent in dwelling unit type, as a result of high density strategies established in recent years. Subdivision Activity 2011 — Distribution of Housing Types 4.9% AparLmenL 25.4% Tc)wfl hOUSe 10.3% Semi Single 8-25 REPORT NO.: PSD-013-12 PAOL 4 The total number of residential lots in the pipeline at the end of 2011, regardless of when the application was received or draft approved is shown in the chart below. The chart is distributed by urban areas/rural areas and identifies where the units are in the planning process. Number of Lots in Subdivision Applications Hamlets & Courtice Rowmanville Newcastle Rural Total Areas Subdivision Applications 174 1935 1031 26 3,166 being reviewed Application Draft 639 3273 785 68 4,765 Approved Vacant lots in Registered 143 339 156 35 673 Plans Total 956 5547 1972 129 6,604 I m 6-26 REPORT NO.: PSD-013-12 PAGE 5 Based on 10 year average of building permits issued in Clarington (690), the Municipality has 12 year supply of residential dwellings in the pipeline. 3. CONDOMINIUM ACTIVITY 3.1 In recent years the number of condominium applications has increased in the Municipality. As Clarington continues to grow and conform with the policies of the Growth Plan, condominium applications are expected to continue to rise. A condominium is the form of housing tenure where a specific part of land is individually owned while use of, and access to, common facilities and operations is controlled by the association of owners that jointly represent ownership of the whole piece. Condominium applications are typically considered following site plan approval of a development. The following table shows the condominium activity for 2011 by geographic area. See Attachment 2 for more details on the condominium applications. Summary of Condominium Activity for 2011 Proposed Draft Approval Registered Applications Received Issued Courtice 0 0 0 Bowmanville 1 1 2 Newcastle 0 0 0 Hamlet/Rural 1 0 0 Total 2 1 2 In 2011, Bowmanville has the highest activity rate for condominium applications. A total of two condominium applications were registered in 2011, both within the Bowmanville Urban Area. WL%TX.EN - - 8-27 REPORT NO.: PSD-013-12 PAGE 6 The table below shows the distribution of the number of units by geographic area. For 2011, a total of 128 new condominium units were proposed, 119 units were draft approved, and 92 units became registered. It should be noted that of the 119 units that were draft approved, 44 units became registered within the same year. Therefore, the 44 units are also included in the 92 total registered units. Overall, the table indicates that there will be greater condominium activity in the upcoming years, especially for the Bowmanville area. Condominium Activity for 2011 — Distribution of Units Proposed Draft Approval Applications Issued Registered . Received Courtice 0 0 0 Bowmanville 120 119 92 Newcastle 0 0 0 Hamlet/Rural 8 0 0 Total 128 119 92 4. OFFICIAL PLAN AMENDMENT ACTIVITY 4.1 The Planning Service Department reviews Official Plan Amendments for conformity with the Durham Regional Official Plan and Provincial plans and policies. In 2011, there were a total of four (4) Clarington Official Plan Amendment applications received and two (2) Official Plan Amendment applications were approved by Council. • One application was to redesignate the lands from Urban Residential to "Village Centre" and "Street-Related Commercial" to round out the existing Newcastle Village Centre. This amendment was to allow for the No Frills Grocery Store in Newcastle; and • The other application was to redesignate land in the Bowmanville West Town Centre from "Community Facility" to "Medium Density Residential". This application was for lands east of Clarington Boulevard and north of Stevens Boulevard. W Y- 2 EAST :125 8-28 REPORT NO.: PSD-013-12 PAGE 7 5. ZONING BY-LAW AMENDMENT ACTIVITY 5.1 Zoning By-law Amendment applications are reported to Council. There are two main types of Zoning By-law Amendment applications: Removal of Holding Symbol/Prefix and Rezoning. As shown in the table below in 2011, a total of 24 Zoning By-law amendment applications were received and 22 were approved by Council. Zoning By-Law Amendment Activity for 2011 Type of Zoning By-Law Proposed Applications Approved By Council Amendment Received Removal of Holding 10 12 Rezoning 14 10 Total 24 22 6. SITE PLAN ACTIVITY 6.1 The Clarington Site Plan Control By-law requires that plans and drawings for the majority of buildings or structures proposed in the Municipality receive site plan approval prior to issuance of a building permit. Site plan approval is generally required for a proposed development to ensure a comprehensive design review of the location of buildings, landscaping, access locations, servicing and grading, stormwater management, etc., by all regulatory authorities.' 36 Site,Plan applications were received in 2011 and a total of 31 applications have been approved. Details of the site plan applications submitted and approved are described in Attachment 3 and Attachment 4 respectively. The following table provides an overview of the site plan applications received and approved based on land use type. Site Plan Activity for 2011 Land Use Type Applications Received Site Plans Approved Major Residential+ 2 2 Minor Residential++ 1 3 Commercial 12 11 Industrial 4 9 Govern ment/lnstitutiona1 3 1 Telecommunication Towers 14 5 Total 36 31 +Major residential uses are residential units consisting of more than three units ++Minor residential uses are residential units consisting of three or less units 8-29 REPORT NO.: PSD-013-12 PAGE 8 _ I a , � I (AHAUT1111 TIRE k's t ■■■o■■■■ MIN r oil■■■g ■ME ■■■■ �■■®■■ _ - c 77 In 2011, a total of 12 commercial applications were received, compared to 18 commercial applications received in 2010 — a 33% decrease. The geographic distributions of all received applications in 2011 were mostly found within the Bowmanville Urban Area. Telecommunication towers have the highest percentage of site plan applications received, at 39%. For residential applications received in 2011, there were 129 total units proposed, all were for townhouse units, with the exception of one dwelling within the Oak Ridges Moraine. Another notable application received on the Oak Ridges Moraine was for expansion at Mosport. i fjL_-� - Nearly half (42%) of the 31 site plan approvals in 2011 were applications submitted in the same year. The highest percentage of site plan approvals was for commercial land uses (35%), most of which were in the Bowmanville urban area. Commercial and industrial related uses combined, make up a total of 65% of all site plan approvals. In 2011, 27,732.83 m2 of commercial floor space was approved, including the Canadian Tire and the Dollarama in Bowmanville, 8-30 Shoppers Drugmart in Courtice with medical and office buildings above. REPORT NO.: PSD-013-12 PAGE 9 i ----- - --- -------- - -: Industrial developments approved in 2011 accounted for 29,911.49 m2 of total floor area, consisting of OPG Energy Complex and expansion to a lumber storage yard in Newcastle. Also the government/institutional category was of significance with the approval of the Energy from Waste facility in Courtice. 7. MINOR VARIANCE ACTIVITY 7.1 The Committee of Adjustment is appointed by Council to make decisions on minor variances to the Municipality's Zoning By-law. For 2011, twelve (12) Committee of Adjustment meetings were held and a total of 41 applications were heard (one application was withdrawn). A total of six (6) applications were tabled, mainly due to needing further information, a new issue was raised, or staff and applicant were in disagreement about a particular issue and further investigation was required. A total of 40 applications were approved and one application was denied for an increase in floor area and height of a detached garage. No appeals were registered against the Committee's decision in 2011. Details of the minor variance applications are described in Attachment 5. Minor Variance Applications for 2011 Activity Total Applications Withdrawn 1 Applications Approved 40 Applications Denied 1 Applications Appealed 0 Total 42 8-31 REPORT NO.: PSD-013-12 PAGE 7 5. ZONING DY-LAW AMENDMENT ACTIVITY 5.1 Zoning By-law Amendment applications are reported to Council. There are two main types of Zoning By-law Amendment applications: Removal of Holding -Symbol/Prefix and Rezoning. As shown in the table below in 2011, a total of 24 Zoning By-law amendment applications were received and 22 were approved by Council. Zoning By-Law Amendment Activity for 2011 Type of Zoning By-Law Proposed Applications Approved By Council Amendment Received Removal of Holding 10 12 Rezoning 14 10 Total 24 22 6. SITE PLAN ACTIVITY 6.1 The Clarington Site Plan Control By-law requires that plans and drawings for the majority of buildings or structures proposed in the Municipality receive site plan approval prior to issuance of a building permit. Site plan approval is generally required for a proposed development to ensure a comprehensive design review of the location of buildings, landscaping, access locations, servicing and grading, stormwater management, etc., by all regulatory authorities.' 36 Site.Plan applications were received in 2011 and a total of 31 applications have been approved. Details of the site plan applications submitted and approved are described in Attachment 3 and Attachment 4 respectively. The following table provides an overview of the site plan applications received and approved based on land use type. Site Plan Activity for 2011 Land Use Type Applications Received Site Plans Approved Major Residential+ 2 2 Minor Residential++ 1 3 Commercial 12 11 Industrial 4 9 Government/Institutional 3 1 Telecommunication Towers 14 5 Total 36 31 +Major residential uses are residential units consisting of more than three units ++Minor residential uses are residential units consisting of three or less units 8-29 REPORT NO.: PSD-013®12 PAGE 10 8. LAND DIVISION ACTIVITY 8.1 The Planning Services Department provides comments to the Durham Region Land Division Committee on consent applications. The Planning Department provides coordinated comments for all Clarington departments. The comments in support of an application detail conditions of approval to be satisfied. After an application has been approved, applicants have one year to fulfill conditions. During that time applicants continue to work with staff to fulfill the conditions. Once conditions are met, a clearance letter is provided to the Region of Durham. In 2011, a total of 29 new Land Division applications were received. Details of the land division applications are described in Attachment 6. The table below summarizes the consent applications received based on the type of land use. The majority of the applicants applied for consent in urban residential areas. Consent Applications Received by Type of Land Use for 2011 Land Use Total Urban Residential 19 Rural Residential 1 Commercial- 5 Agriculture 3 Institutional 1 Total 29 Planning staff provided comments to the Durham Regional Land Division Committee on 37 applications, some of which were tabled applications from' previous years. The majority of proposed new lots are for urban residential land uses. For boundary adjustments, commercial land uses have the most applications,'while agricultural boundary adjustments has the second highest, which were mainly for farm surplus dwellings. Comments to Land Division Committee by Type for 2011 Land Use Proposed New Lots Boundary Adjustments Urban Residential 18 1 Rural Residential 6 1 Commercial 1 5 Agriculture 0 4 Institutional 0 1 Total 25 12 9. SIGN PERMIT APPLICATIONS 9.1 Sign permits are required for most signs within the Municipality of Clarington. Sign permits are divided into two categories: Permanent and Temporary. Permanent signs include but are not limited to, storefront signs, ground signs, menu board signs, and permanent advertising signs on private property. 8-32 REPORT NO.: PSD-013-12 PAGE 11 Temporary signs mainly include mobile signs and temporary promotional signs.. The Sign By-law 2009-0123 regulates the type, size, number and location of signs permitted on a lot based on the use of the property. One completed application form is submitted for each individual advertising establishment, therefore an application can be made for more than one sign. The fee for each individual application is based on the number of signs they are applying for. Sign Permit Activity by Geographic Area for 2011 Number of Applications Total Number of Signs Permanent Temporary Permanent Temporary Courtice 7 66 18 66 Bowmanville 24 80 50 97 Newcastle 5 7 10 7 Orono 2 2 4 21 Darlington 2 8 3 8 Clarke 1 1 2 1 Total 41 164 87 200 The table above shows the sign permit activity for 2011 based on geographic area. A total of 205 sign permit applications were received in 2011, for a total of 287 number of signs. A total of 104 applications were received within the Bowmanville urban area, this accounts for 51% of all applications received during the 2011 year. In terms of the total number of signs, temporary signs make up well over half(70%) of the 287 signs issued. 10. APARTMENT-IN-HOUSE ACTIVITY 10.1 The Municipality requires that all residents who request to convert a portion of their home to an apartment must apply for an apartment-in-house certificate in addition to a building permit application. An apartment-in-house application provides the Emergency Services Department with opportunity to ensure the unit complies to Fire Code and is on their data base, as well as ensuring apartments are zoned appropriately and that sufficient parking is provided on the lot. Second. suite apartments are not permitted in Orono or in rural and hamlet areas due to servicing constraints; Eight (8) apartment-in-house applications were received and four(4) apartment- in-house applications became registered in 2011. Of the eight received applications, only one apartment was registered within the same year. This is partially due to the fact that an apartment can only become registered once construction has finished and final occupancy has been granted from the Building Division. 8-33 REPORT NO.: PSD-013-12 PAGE 12 The majority of applications received in 2011 were for new apartments, only two were to register existing apartments. All applications received were for basement apartments. Bowmanville saw the largest apartment-in-house activity for the 2011 year.. Apartment-in-House Activity for 2011 Applications Received Applications Registered Bowmanville 4 4 CQurtice 3 0 Newcastle 1 0 Total 8 4 11. PRECONSULTATION MEETINGS 11.1 Preconsultation meetings are a good indication of future proposals within the Municipality of Clarington. Preconsultation meetings are held before major development applications are submitted. Prospective development applicants consult with municipal and agency staff prior to their formal application submission. Council adopted a by-law requiring a preconsultation meeting must be held for all Official Plan Amendments, Zoning By-law Amendments, Draft Plans of Subdivision, Draft Plans of Condominium and Site Plan applications. During the preconsultation meeting the applicant is made aware of the process for the specific application(s) proposed. This includes detailing the number and type of studies, technical reports and drawings that will be required, as well as the appropriate fees involved. The result of the meetings is a road map to the " process.- Preconsultation rocess:Preconsultation Meetings Based on Type and by Geographic Area (2011) Bowmanville Courtice Newcastle Hamlet Total & Rural Major Residential+ 8 7 0 1 16 Minor residential++ 0 3 0 5 8 Commercial 11 4 3 5 23 Industrial 4 4 , 1 1 10 Government/ 1 2 3 1 7 Institutional Recreational 0 0 0 3 3 Telecommunication 0 1 1 1 3 Towers Total 24 21 8 17 70 + Major residential uses are residential units consisting of more than three units ++ Minor residential uses are residential units consisting of three or less units The table above shows the number of preconsultation meetings held in 2011 (a total of 70). Of the 70 preconsultation meetings held, a total of 19 planning applications were submitted. Some proponents may never submit an application following a preconsultation meeting as a result of costs or other factors. Often 8-34 REPORT NO.: PSD-013-12 PAGE 13 applicants do not submit their application for a number of months while technical studies are completed and plans are revised based on the comments received at the meeting. The largest number of preconsultation meetings were for commercial projects. Major residential uses are second. Industrial proposals were just under 15% of all meetings. Preconsultation meetings were located in the following geographic areas: • Bowmanville Urban Area 34% • Courtice Urban Area 30% • Newcastle Village Urban Area 12% • Rural and Hamlet Areas 24% 12. CONCURRENCE — Not Applicable 13. CONCLUSION 13.1 The Planning Services Department has undertaken a number of steps in 2011 to improve the.overall development approval process. Some of these steps include: • reforming the Preconsultation meeting process; • introduced a Site Plan Approval Handbook for applications on the Moraine as well as for applications off the Moraine (available on the website); • updated the 26 Information Brochures (available at the Planning Services Department Counter and on the website); • reviewed and updated internal procedural manuals for a number of development applications; • reviewed number of drawings and technical reports required in support of applications; and • commenced digital circulation of information including drawings for preconsultation meetings. 13.2 Overall 2011 was a successful year for Clarington with respect to proposed and approved developments with an emphasis on urban residential and commercial development. The Planning Service Department has seen positive growth in applications from previous years, indicating potential for strong growth in the coming years, should developments proposed and approved proceed to construction. 8-35 REPORT NO.: PSD-013-12 PAGE 14 CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development Maintaining financial stability Connecting Clarin ton X Promoting green initiatives Investing in infrastructure -Showcasing our community Not in conformity with Strategic Plan Staff Contact: Nicole Granzotto Attachments: Attachment 1 — Subdivision Activity 2011 Attachment 2 — Condominium Activity 2011 Attachment 3 — Site Plan Applications Submitted 2011 Attachment 4 — Site Plans Approved 2011 Attachment 5 — Committee of Adjustment Activity 2011 Attachment 6 — Land Division Activity 2011 Attachment 7 —Apartment-In-House Activity 2011 8-36 Attachment 1 To Report PSD-013-12 .M 10.NOO M 'm.Nm 0000:^ N 0.0010 _ t O I,. 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Yn N o m a m o m o ° = c o m rn c r EEc Ec - am 33 t1 tK K rm d R R t7 Y b UmU UeUUM W W M �� c c c Y N Y N � M b aY m Y $ w a ¢ N m m m m uo Um Uo a a a a a N N N Z r e- e e e e e e e e- e e e V I I u 0c r m m m e c c c c c c c c c E f o E E c _ c _ E E E E E E E E E E E E o - x ¢ .. _ « x x - a 2E i iii i EE p c Z ol N 3 3m 3 3 € 3 3 3 3 3 3 3 r m r m n. a a am a a a a a a n r m N m 8-42 Attachment 7 To Report PSD-013-12 E- m W O N M M N O O :p D" cQ Lo M6 rot M :ro r N h M K-. E m N V" p d' r M m N N „mV 04 0 0 T ro:M M 20 N N N N N 0 N 0 :'ti'N � N N •N N N o\ N C W y W W W W ❑ O O O O W - a d a off. nom. O G c 1 � ❑ O LI Z Z Z Z Z Z Z Z ~ LL J ~zz ~ 1=' p W W W W W W W W W ❑ W W a. W W W W W W W W p W O W W Q J (n w UJ () (Q (7 (Q (4 J O u) (7 Q Q Q Q Q Q Q Q Q W Q Q m m m m m m m m m v) m m c bi c L c W Z W Z Z Z W Z Z. Z W W Z Q W W W W W W W W J W J J C J J J J QE O Q OO O Q E Q m 0 vm OU z m 00 m m m m m o Of O❑ c c c c c c c c c C,m c c c c ro m ro ro ro ro ro Caro o toro ro d 2 -E e e f t £ i? t m 7 > > 7 p 7 � o ; •o- v� m r m rn N N a o '� oN mo M v c °Lm o o' 0 0 0 0 0 0 a O o 0 0 o ro E 'E m o 0 O O O F- 0 O O O O q.Z N N N N N N' N N N N N N -Q F- F- F- F- I-• F- f- pl Q _ F• I- f- I- a a d L d a n a d m a a a a a Q a Q Q Q Q Q Q Q a Q Q 8-43 e REPORT Leading the Way ENGINEERINGT Meeting GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 27, 2012 Resolution #: By-law,#: Report EGD-007-12 File #: Subject MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JANUARY,2012. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-007-12 be received for information. r Submitted by: r L��,�L��'' �� �" �` Reviewed by: A. S. Cannella, C.E.T. Franklin Wu Director of Engineering Services Chief Administrative Officer ASC/bb CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T(905)623-3379 F (905)623-1824 9-1 REPORT NO.: EGD-007-12 PAGE 2 1. BACKGROUND 1.1 With respect to the Building Permit Activity for the month of JANUARY 2012, Staff wish to highlight the following statistics for the information of Committee and Council. MONTH OF JANUARY 2012 2011 BUILDING NUMBER OF VALUE OF NUMBER OF VALUE OF %CHANGE OF CATEGORY PERMITS CONSTRUCTION PERMITS CONSTRUCTION VALUE 2012-2011 Residential 33 $4,751,382 21 $2,506,147 89.6% Industrial 1 $2,000,000 1 $30,000 6,566.7% Government 0 $0 0 $0 N/A Commercial 3 $183,600 3 $171,000 7.4% Institutional 2 $53,000 0 $0 N/A Agricultural 4 $140,178 2 $122,416 14.5% Demolition 2 $0 0 $0 N/A TOTAL 45 $7,128,160 27 $2,829,563 151.9% YEAR TO DATE 2012 2011 BUILDING NUMBER OF VALUE OF NUMBER OF VALUE OF %CHANGE OF CATEGORY PERMITS CONSTRUCTION PERMITS CONSTRUCTION VALUE 2012-2011 Residential 33 $4,751,382 21 $2,506,147 89.6% Industrial 1 $2,000,000 1 $30,000 6,566.7% Government 0 1 $0 0 $0 N/A Commercial 3 $183,600 3 $171,000 7.4% Institutional 2 $53,000 0 $0 N/A Agricultural 4 $140,178 2 $122,416 14.5% Demolition 2 $0 0 $0 N/A TOTAL 45 $7,128,160 27 $2,829,563 151.9% 9-2 REPORT NO.: EGD-007-12 PAGE 3 1.2 With respect to building permit activities (over$250,000) and large residential building permit activities, the details are provided as follows: Owner/Applicant Construction Type Location Value REGIONAL MUNICIPALITY OF Energy from Waste Facility 72 OSBORNE ROAD, COURTICE $2,000,000 DURHAM 9-3 REPORT NO.: EGD-007-12 PAGE 4 The following is a comparison of the types of dwelling units issued for the month of"JANUARY" and "YEAR TO DATE". Dwelling Unit Type "JANUARY" 2012 Dwelling Unit Type "YEAR TO DATE 2012" 0 Townhouse 1 0 Apartment 0% Apartment Townhouse 6% 0 _ 6% 0% Semi- 0 Detached Semi- 0% Detached 0% I { l 1 15 — - - Single 15 Detached i Single Detached 15 Single 'I Single Detached 15 94% Detached iSemi-Detached 0 'Sem i-Detached 0 94% Townhouse 0 Townhouse 0 WApartment 1 Apartment The following is a historical comparison of the building permits issued for the month of"JANUARY" and "YEAR TO DATE" for a three year period. Historical Data for Month of Historical Data "YEAR TO DATE" "JANUARY" $10,000,000 $10,000,000 $8,000,000 $8,000,000 ---- $6,000,000 OAR $6,000,000 $4,000,000 $4,000,000 $2,000,000 $2,000,000 �� $0 $0 - 2012 2011 2010 2012 2011 2010 Value $7,128,160 $2,829,563 $7,156,389 Value $7,128,160 $2,829,563 $7,156,389 9-4 REPORT NO.: EGD-007-12 PAGE 5 PERMIT REVENUES 2012 2011 January Year to Date January Year to Date PERMIT FEES $51,780 $51,780 $18,094 $18,094 INSPECTION SERVICES 2012 2011 January Year to Date January Year to Date Building Inspections 490 490 287 287 Plumbing & Heating Inspections 643 643 379 379 Pool Enclosure Inspections 0 0 0 0 TOTAL 1,133 1,133 666 666 NUMBER OF NEW RESIDENTIAL UNITS 2012 2011 January Year to Date January Year to Date Single Detached 15 15 3 3 Semi-Detached 0 0 4 4 Townhouse 0 0 0 0 Apartments 1 1 2 2 TOTAL 16 16 9 9 9-5 REPORT NO.: EGD-007-12 PAGE 6 RESIDENTIAL UNITS HISTORICAL COMPARISON YEAR: oe nd of 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 AREA January) Bowmanville 10 360 282 98 340 451 609 307 587 468 345 Courtice 4 312 236 113 134 82 126 241 173 180 133 Newcastle 1 165 37 24 60 77 84 202 191 123 131 Wilmot Creek 0 5 8 9 30 16 15 15 25 29 38 Orono 0 1 1 0 2 1 1 1 2 0 1 Darlington 0 5 8 6 10 6 7 14 15 13 17 Clarke 0 8 6 11 5 11 12 13 10 16 15 Burketon 0 0 1 0 0 0 0 1 1 1 1 Enfield 0 0 0 0 0 0 0 0 0 0 0 Enniskillen 0 0 3 2 0 0 1 1 1 0 2 Hampton 0 1 0 0 0 1 1 0 0 3 1 Haydon 0 0 0 0 0 0 0 0 0 0 0 Kendal 0 0 1 1 0 1 0 0 1 0 3 Kirby 0 0 1 0 0 0 0 0 0 0 0 Leskard 0 0 0 0 0 0 0 0 0 0 1 Maple Grove 0 0 0 0 0 0 0 0 0 1 0 Mitchell Corners 0 1 0 0 0 1 0 0 1 0 0 Newtonville 0 3 7 5 7 2 2 4 5 3 3 Solina 1 1 1 5 0 6 3 3 3 3 1 Tyrone 0 1 1 0 5 0 0 0 0 3 9 TOTALS 16 863 593 274 593 655 861 802 1,015 843 701 9-6 REPORT NO.: EGD-007-12 PAGE 7 2. CONCURRENCE - Not Applicable CONFORMITY WITH STRATEGIC PLAN - Not Applicable Staff Contact: Rick Pigeon, Chief Building Official 9-7 Claritwa REPORT ENGINEERING Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 27, 2012 Resolution#: By-law#: Report#: EGD-008-12 File#: Subject: REGIONAL CYCLING PLAN RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-008-12 be received; and 2. THAT Council request that the Regional Municipality of Durham Council direct their staff to: a) Modify the current work plan such that the presentation of the draft updated Regional Cycling Plan is made to the May 24, 2012 Joint meeting of the Finance and Administration, Planning and Economic Development, Works and Health and. Social Services Committee instead of the March 22, 2012 meeting; b) Include a funding commitment that will ensure continuous, reliable and sustainable funding to address the construction, repair, maintenance, monitoring and promotion of the Regional Cycling Plan through the development of an on-going five (5) year long range capital plan as part of the Region's annual budgeting process; c) Revise the current regional policy so that implementation initiatives of the Regional Cycling Plan are not confined to strictly correspond with road improvement projects, but may also be considered independent of road construction to close network gaps and facilitate key connections along Regional Road spines; d) Modify the current work plan to require public and stakeholder consultation by the Region, given that updating the Regional Cycling Plan is a Regional initiative and is inter-municipal in scope; 9-8 REPORT NO.: EGD-008-12 PAGE 2 3. THAT Regional Council be requested to provide the area municipalities, stakeholders and public with sufficient time to analyze the draft updated Regional Cycling Plan by requesting comments no later than September 30, 2012; 4. THAT the Municipal Clerk forward a copy of EGD-008-12 and resolution to the Regional Municpality of Durham and local municipalities in the Durham Region. 5. THAT all interested parties listed in Report EGD-008-12 be advised of Council's decision. Submitted by: Reviewed by: Anthony S. Cannella, C.E.T. Franklin Wu, Director of Engineering Chief Administrative Officer Services ASC/Ij b/j b CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO LIC 3A6 T 905-623-3379 9-9 REPORT NO.: EGD-008-12 PAGE 3 1. BACKGROUND 1.1 On June 8, 2011 Regional Council requested the area municipalities to provide updates and suggestions for modifications to the existing Regional Cycling Plan (RCP). In Clarington, the plan provided for a cycling spine on Highway 2 only from west Townline Rd. to the village of Newcastle. The plan also proposed a preliminary cost sharing strategy; however, staff felt that not all aspects of funding were addressed including design, level of maintenance service, signage, etc. 1.2 In preparation for Clarington's response, staff met internally to discuss augmenting the proposed network and providing connections to other roads and trails. Staff also met with the Beech Street Spinners (BSS) Cycling Club to elicit their valuable input to establishing a desirable cycling network in Clarington. 1.3 On Oct. 3, 2011, the Municipality responded to the Region's request (see Attachment 1), confirming a commitment to work with the Region and proposing that monies be committed in 2012 to fund the development of a Master Transportation Plan (including a Pedestrian and Cycling Master Plan) in Clarington. Those funds were ultimately approved by Council for inclusion in the 2012 budget. The response also contained comments from staff and BSS Cycling Club suggesting additions, improvements and connections to the proposed plan. 1.4 Regional Report 2011-J-45 dated November 10, 2011 was subsequently prepared with a recommendation that a draft updated RCP be presented to a joint meeting of the Planning and Economic Development, Works, and Finance and Administration Committees (the Tri-committee) on March 22, 2012 and further indicating that on June 14, 2012 a Report to the Tri-committee will be presented recommending adoption of a revised RCP. 9-10 REPORT NO.: EGD-008-12 PAGE 4 1.5 On November 23, 2011 Regional Council approved the following resolution adopted by the Tri-committee on November 10, 2011: a) That the recommendations on the updated Regional Cycling Plan be presented at the March 22, 2012 Joint meeting of the Finance and Administration, Planning and Economic Development, Works and Health and Social Services Committees, to allow for adequate analysis and input by the area municipalities and interested parties; b) That an economic analysis of the Waterfront Trail through Durham Region be undertaken to identify local and regional costs and benefits associated with the completion of the trail; c) That the Commissioner of Finance report back on funding alternatives for the Cycling Plan, including a review of formulas used in other Southern Ontario Regional Municipalities; and, d) That staff develop a work plan that involves a Regional and Area Municipal Senior staff working committee, and a work plan that assesses the items in Attachment No. 4 to Report No. 2011-J-45 plus a comparison of best practices in funding cycling facilities and socio-economic, environmental and health benefits of a Regional Cycling Plan. 1.6 Since the Municipality's response to the Region, staff have met with other area municipalities and the Region to determine the best cycling network that will be desirable for cyclists to use. 1.7 In light of the fact that the Commissioner of Finance has been directed to report back to Regional Council on "funding alternatives", area municipalities have collectively discussed this issue and respectfully suggest that Municipal Councils express their common concerns to the Region. It is critical to the successful implementation of an updated RCP that the Region commit to a continuous, sustainable and reliable funding strategy for the RCP, that the area municipalities 9-11 REPORT NO.: EGD-008-12 PAGE 5 be given appropriate time to undertake analysis and provide input endorsed by local Councils on a draft updated RCP, and that the Region take ownership of the public consultation process given that the RCP update is a Regional initiative and inter-municipal in scope. 2. CONCLUSION 2.1 Area Municipal staff have drafted a resolution which is intended to be considered by each Municipal Council in late February or early March. The purpose of the resolution is to request the.Region to include a "continuous, reliable and sustainable funding commitment" that addresses a number of financial issues in the Regional Cycling Plan regardless of road jurisdiction. Staff respectfully recommend that the GP&A Committee recommend that the resolution be passed by Clarington Council 3. CONCURRENCE: This report has been reviewed by David Crome, Director of Planning Services who concurs with the recommendations. CONFORMITY WITH STRATEGIC PLAN — Not Applicable The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: _ Promoting economic development _ Maintaining financial stability _ Connecting Clarington X Promoting green initiatives X Investing in infrastructure _ Showcasing our community _ Not in conformity with Strategic Plan Staff Contact: Leslie Benson, P. Eng., Manager of Transportation and Design 9-12 REPORT NO.: EGD-008-12 PAGE 6 Attachments: Attachment 1 - October 3, 2011 letter from A.S. Cannella to Jeff Brooks- Durham Region Planning Department List of interested parties to be advised of Council's decision: Beech Street Spinners Cycling Club 9-13 ATTACHMENT NO.:1 REPORT NO.: EGD-008-12 x'11@1'glZllt�'072�8I�a October 3,2011 The Regional Municipality of Durham P.O. Bax 623 605 Rossland Road East Whitby,ON LIN 6A3 Attn: Mr.Jeff Brooks, Regional Planning Department Dear Mr. Brooks: Re: Regional Cycling Plan Comments I would like to thank you for the opportunity to comment on the Regional Cycling Plan by way of recommendations that came from the Tri f=inance&Administration, Planning and Works Committees, and forwarded to our Council for comments both from the Municipality and from key partners such as local cycling clubs and individual users. As you will be aware,the Municipality of Clarington is committed to working with the Region on their Cycling Plan through our Official Plan because we see active transportation as an important part of our long term vision. To add emphasis to this statement you should know that the Municipality's Strategic Plan identifies alternative modes of transportation,including cycling,as one of our key objectives in developing"a comprehensive transportation master plan that reviews all modes of transportation (i.e. vehicular,cycling,and pedestrian)on our roads,sidewalks and trails". We recognize the many benefits of alternative and active transportation including improved health benefits for our residents,cleaner air, and a more efficient transportation network and reduced dependence on the automobile. In fact we see the promotion of alternate modes of travel,such as walking,transit and cycling as being key in allowing us to reach our sustainable transportation objectives, To emphasize our,commitment the Munic€pality is proposing that monies to fund the development of a Master Transportation Plan and an open spaces and trails study be Included in our 2012 municipal budget Identifying all modes of transportation and specifically including a Pedestrian and Cycling Master Plan. These plans/studies will be completed through our OP review process and will be proposed for preparation in 2012 with adoption of the plan possibly In 2013 and implementation post 2013. It is important however that time is taken to prepare a Pedestrian and Cycling Master Plan that clearly identifies Clarington's own local priorities in a distinct and adequate way. The Pedestrian and Cycling Plan will respond to the need to develop policies,guidelines and standards at the Reglonal.Ieyel to take a leadership role and to support municipal efforts for the provision of cycling a.nd pedestriari facilities and related infrastructure as well as policies to support implementation. It is, .. ... however,.recognized that it takes more than bicycle lanes or recreational pathways/sidewalks to make COR•P,OIZATIUN..QP.:THE •MU.N[C1.PA,L'ITY OF:CLARiNGTOr 40 TEMPERANCE STREET, BOWMANVIL LE, ONTARIO•;' L1C 3A6. .:`T 995-623-3375 Regional Cycling Plan Comments October 3,2011 Page 12 Clarington pedestrian and cyclist friendly. it is our intention that the plan will address ways that we might improve cyclist and pedestrian safety, education,enforcement and promotion, enhance modal integration and the provision of trip end facilities. Our policies and guidelines will also look at design standards and Implementation measures for the development of both on and off-road local cycling networks. The Municipality Is looking towards the development of our comprehensive pedestrian and cycling plan, which would be co-ordinated with the Regional Cycling Plan addressing wide cycling and pedestrian Initiatives as we work together to examine opportunities to connect many of our villages and hamlets in the northern portions within the Municipality and in the Region (to the west)and appropriate treatments for bicycles and pedestrians within the Regional Road allowance. There may be opportunities where expansion of the local system could facilitate network connectivity and consistency and help increase the level of walking and cycling In the region. In Clarington we do not rely solely on our long term vision,already we make it a practice to construct new trails through our valleys to provide some north south continuity, however roadways need to also be used to provide alternative north south continuity. Recently when we reconstructed Concession Roads 7 and 8,we deliberately paved the shoulders to provide an east west spine across the top of the municipality. As you know the Municipality of Clarington is widespread compared to some other regional municipalities with many smaller villages that.need connections to a cycling and trail network and there are various challenges for both the novice and experienced cyclist. Having outlined our goals and intentions I would like to advise that the following points were gathered from staff and from local key users for further consideration: Comments from Staff 1. Taunton Road is Identified as a Regional Cycling Spine but only as far east as Simcoe Street in Oshawa.Cyclists who like to access rural roads in Clarington often come in from the west.Taunton Road with a bicycle friendly cross-section might be used as a connection to the rural roads in Clarington and it should be identified as a Regional Spine all the way to 115/35 Hwy. 2, The WaterfrontTrall isnot identified as one of the Regional Cycling Spines and it might be the most heavily used cycling route between the lakeshore municipalities In the Durham Region.The Region should consider-a funding formula similar to what they have proposed for rural roads,a 50/50 cost .sharing for the cost of granular, asphalt,signage,markings, and the provision of other amenities. The maintenance of the Waterfront Trail would remain the responsibility of the respective municipality.This type of funding formula could expedite the improvement of deficient sections and . the construction of new sections of Waterfront Trail. 3. The cycling spine should provide for connections to all local and regional trails,as well as connections to other modes of transportation such as GO Transit particularly since GO'Transit provides for and encourages bicycle riders to use their transit. In the report,the route appears to stand on its•own*w ihout mindful connectivity to other routes and transportation►modes. 9-15 Regional Cycling Plan Comments October 3,2011 Page ( 3 4. Hwy 2 through Clarington has Regional sections and Municipal sections.The methodology to determine responsibilities in the Regional Cycling Network should consider the entire length of Hwy 2 as"Regional". S. In addition to multi-use boulevard paths,on-road cycling facilities on urban cross sections should be considered within the methodology of the Regional Cycling Pian. 6. While the design of the "cycling facilities" is mentioned, there Is no mention of who will undertake the design and who will pay for the design. The entire cycling plan will be under the jurisdiction of eight different road authorities,and there must be consistency throughout with respect to design, signage, path markings, etc. 7. While Sect. 1.8 of the report discussed Risk Management and Mitigation Strategies,subsequent reports on this matter identify that further consideration needs to be given to risk management and insurance issues"to ensure that the proper standard of care Is provided [level of service]". Liability has been and continues to be a significant issue,and to our knowledge, no "proper standard of care" has been defined, Sect. 1.11 Implies that winter maintenance is expected on the cycling facilities. There are significant costs and liability associated with that level of service. Appropriate levels of service for maintaining these facilities must be defined. 8. The report proposes that the local municipality Is entirely responsible for the cost of"path maintenance" in urban areas where a multi-use boulevard path will be located on one side of the road. Clarington maintenance personnel,therefore,will be required to maintain bike lanes along kilometers of Regional road boulevards which will have significant impact on their work schedules. As stated previously,the level of service on those paths Is not defined, For these reasons and for consistency with respect to design, maintenance, signage,markings, etc.,cycling facilities along Regional Roads should be completely funded and maintained by the Region. 9. There are no north/south Regional Cycling Spines in Clarington,currently shown on the plan. Spines along such roads as Reg. Rd.34, Reg. Rd.57, Reg. Rd. 14 and Reg, Rd.42 would be appropriate north/south routes with a great deal of connectivity to destinations. As well,significant cycling activity occurs all along Hwy. 2 in Clarington as cyclists travel east, and we request that the Cycling Spine be extended to•the Clarington/Port Hope boundary. Comments from Beech Street Spinners(BSS) Cycling-Club 1. Hwy 2 should be included as a Regional Cycling Spine to the east limit of Clarington.This route is used regularly by the BSS for rides to Port Hope and beyond. 2. The Beech Street Spinners do not believe that Taunton Road is a good route for cycling in Its current configuration.The club always chooses alternate routes to avoid Taunton Road and believes that other east/west spines should be Identified. 3. The Plan only allows for Regional funding assistance on rural cross sections of Regional Roads Identified in the plan part of the Regional Cycling Spine.There are partial sections of Regional Roads — ---that-are-often-used-by-the-BSS-as-links-to. For-instance-the-sec-tion-of-RR-.57-between------.-------- ..... 9-16 Regional Cycling Plan Comments October 3,2011 Page 14 Nash Road and Longworth Avenue is a frequently used route that would benefit from a paved shoulder bikeway on both sides of the road.Since RR57 Is not part of the Regional Cycling Spine it would currently not be eligible for funding assistance from the Region. 4. Regional Road 34 is used regularly by the BSS and should be identified as a Regional Cycling Spine between the 401 and Taunton Road. 5. Regional Road 42 Is used regularly by the BSS and should be identified as a Regional Cycling Spine between Hwy 2 and Concession Road 4. The Municipality Is committed toward developing a comprehensive and viable transportation network that supports various alternative modes of active transportation within Clarington. The Regional Cycling Plan is vital but equally€rhportant,for Clarington and for the Region, is the need for us to identify our own unique vision and priorities and we intend to do so,with your help, by way of our 2012 Pedestrian and Cycling Master Plan. Once that Is in place,and a copy has been made available to you,we feel that we will be in an even better position to support and develop a combined regional vision. I invite you to contact me directly with your thoughts and questions. Sincerely A.S.Cannella,C.E.T. Director of Engineering Services ASC/jb Cc: Clarington's Mayor and Council Frank Wu,C.A.O. P. Barrie, Municipal Clerk D. Crome, Director of Planning Services F. Horvath, Director of Operations 9-17 Clarftwn REPORT ENGINEERING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 27, 2012 Resolution#: By-law#: Report#: EGD-009-12 File#: Subject: PROPOSAL TO CONVEY A PORTION OF AN UNOPEN ROAD ALLOWANCE SITUATED BETWEEN LOTS 32 & 33, CONCESSION 7, FORMER TOWNSHIP OFCLARKE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-009-12 be received; 2. THAT a portion of the unopen road allowance situated between Lots 32 & 33, Concession 7, former Township of Clarke, further identified as Part 1 on Plan 40R-27350 be closed and that the road allowance be conveyed to Orono Fish and Hunt Club; 3. THAT the applicants pay the appraised land value of $11,424.00, as well .as all legal and other financial costs associated with the transaction; 4. THAT Council pass the necessary by-laws to implement the recommendations of this report; and 5. THAT Orono Fish and Hunt Club be advised of Council's decision. Submitted b `��. Reviewed b Y� Y� A.S. Canne la, .E.T. Franklin Wu, Director of Engineering Chief Administrative Officer Services ASC/U B/jo CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 9-18' REPORT NO.: EGD-009-12 PAGE 2 1. BACKGROUND 1.1 Orono Fish and Hunt Club is the owner of the municipal property identified as 3292 and 3296 Concession Road 7. The property is situated immediately west of an unopen road allowance identified as Part 1 on Plan 40R-27350. The Director of Engineering Services has determined that the unopen road allowance is no longer necessary for public use. Orono Fish and Hunt Club has advised the Municipality that they wish to acquire ownership of the adjacent road allowance for the purposes of constructing a noise berm. 1.2 On September 19, 2011, Council approved the recommendations of Report EGD- 033-11. The Report recommended that staff process the application to legally close by by-law and convey that portion of the unopen road allowance into private ownership. 1.3 Since Council approved the road closure and conveyance in principle, all departments, agencies and provincial and federal agencies have been circulated with the notice to close the road allowance. No objections were received. The Municipality undertook an appraisal of the road allowance. The parcel was appraised by the Municipality's appraiser at a value of $11,424. The applicant is agreeable to this price and has made this payment to the Municipality. 1.4 In accordance with Municipal policy, a public meeting has been scheduled for February 27th to give the public an opportunity to speak for or against the road closure. 1.5 In accordance with the recommendations of Report EGD-033-11, staff recommend that Part 1 on Plan 27350 be conveyed to Orono Fish and Hunt Club for the appraised value of$11,424.00. 2. CONCLUSION 2.1 It is recommended that subject to any input received at the Public Meeting, Council authorize the closure of the subject road allowance and convey the subject lands into private ownership for the appraised value of $11,424.00. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Leslie J. Benson, Manager, Transportation and Design Attachments: Attachment 1 - Key Map List of interested parties to be advised of Council's decision: Orono Fish and Hunt Club 9-19 LOT 33 LOT 32 ORONO FISH AND HUNT CLUB Unopened Road Alio ance Proposed to beC lose, and Conveyed (approx. E 6 ft. x 1257 ft.) (1.90 acres) \,<\ CONC. 7 CLARKE CONCESSION ROAD 7 Tul CLARKE 36 N c Conc. Rd. 7 F- a� Y � E U W � N m c y Taunton Rd. DRAWN BY: E.L. DATE: February 14,2012 ORONO REPORT EGD-009-12 KEY MAP ATTACHMENT NO. 1 F G:\Attachments\Orono Fish&Hunt Club.mxd Clari. Leading the Way goll REPORT OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: FEB. 27, 2012 Resolution#: By-law#: N/A Report#: OPD-001-12 File#: Subject: 2011 WINTER REPORT Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD-001-12 be received for information; Submitted by: Reviewed by: Fre va ,orranklin Wu, B.A., R.D.M.R., R.R.F.A. Chief Administrative Officer Director of Operations FH\kr 10-1 REPORT NO. OPD-001-12 PAGE 2 1. BACKGROUND AND COMMENT: Further to our 2011 Winter Budget Report #OPD-008-11, submitted June 27th 2011, staff is providing a final update to the costs of the 2011 winter maintenance program. Winter Maintenance: As of December 31, 2011, the following table illustrates the expenditures incurred. Winter Control 2011 Budget 2011 Actual Variance Plowing $ 329,600 $ 335,079 ($ 5,479) Sanding/Salting $ 1,153,500 $1,286,743 ($133,243) Winter Maintenance $ 254,500 $ 455,342 ($200,842) Other Total $1,737,600 $2,077,164 ($339,564) The 2011 winter maintenance budget from January 1St to December 31St actual expenditure of$2,077,164 includes the sand/salt year end inventory adjustment of$94,325. Included in the above total is the 2011 cost of$159,430 to provide winter maintenance to unassumed developments, which is recovered from developers. The Municipality of Clarington delivers winter control services across a road system of 1,700 lane kilometers. The Operations Department winter response capacity features twenty-nine (29) units on assigned routes and up to twenty (20) additional units depending on our winter response. Our response is composed of a mix of vehicles from the Orono, Hampton, and Yard 42 depots. In 2011, The Operations Department had sixty (60) responses. A full callout is categorized by calling all available drivers. An event is categorized by calling any number less than all available drivers. The breakdown is as follows: twenty-one (21) full callouts and thirty-nine (39) events. Of these sixty (60) responses, thirty- seven (37) were for snow accumulation, three (3) were for freezing rain, twelve (12) were for drifting snow and eight (8) were for ice /clean up conditions. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 10-2 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO LIC 3A6 T(905)263-2292 F (905)263-4433 REPORT NO. OPD-001-12 PAGE 3 Winter Callouts: Year Jan Feb Mar Apr Oct Nov Dec Total 2008 19 23 18 0 1 8 27 96 2009 21 12 1 2 0 1 14 51 2010 12 16 0 0 0 1 10 39 2011 19 17 8 0 0 1 15 60 Please note that winter operations were within normal range, based on the previous three year average of 62 callouts. During 2011'depth of snow in the Business Improvement Area's met the criteria for snow removal operations that were scheduled twice in February for Bowmanville and Newcastle and once in Orono. Winter Patrol is a critical winter control function. It provides us the assurance that the road system is observed on a continual basis during the winter season, so that any potentially hazardous conditions encountered can be addressed. Road Patrol is also backed up by an On Call Lead Hand available to visit the areas of concern if necessary and to make judgement calls as appropriate. An Operations Supervisor is also on call to assist with winter maintenance. Senior Citizens and Physically Disabled Sidewalk Program The total budget for this program in 2011 was $19,500 with an actual expenditure of $58,499. As per the 2011 approved budget, there is an annual administration fee of$60.00 plus HST per registered property. For November and December there has been seven (7) callouts costing a total of$11,374. The budget for 2012 has been adjusted to $50,000, recognizing the real cost to provide this service. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 10-3 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO LIC 3A6 T(905)263-2292 F (905)263-4433 REPORT NO. OPD-001-12 PAGE 4 Program Call-Out Statistics January February March April November December Total 2010 6 8 0 0 1 8 23 2011 8 12 3 0 0 7 30 Of the thirty (30) call outs, seven included the clearing of windrows. Since the charge has been implemented the Senior Citizens and Physically Disabled Sidewalk and Driveway Windrow Snow Clearing Program has declined again from last season total of 276 residents on the program to 234 for the 2011/12 season. There are however 31 new participants to the program since last season. Area 2011-2012 Season New Returning Total Bowmanville 13 104 117 Burketon 0 1 1 Courtice 7 59 66 Enniskillen 0 2 2 Hampton 0 4 4 Newcastle 10 19 29 Newtonville 1 3 4 Orono 0 11 11 Totals 31 203 234 Sidewalk Snow Clearing Contract: The total budget for sidewalk snow clearing portion of the program in 2011 was $120,000 with an actual of$110,803. The snow clearing service on municipal sidewalks starts when a snowfall ends and only when there is more than two centimeters of snow on sidewalks. The driveway windrow snow clearing service is not undertaken until the snow plowing on all municipal streets has been completed. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 10-4 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO LIC 3A6 T(905)263-2292 F(905)263-4433 REPORT NO. OPD-001-12 PAGE 5 Below is a table of call-out statistics for this program from 2001 to 2011: Call-Out Statistics January February March April November December Total 2001 17 13 6 0 1 16 53 2002 10 10 7 0 2 11 40 2003 23 14 11 4 1 6 59 2004 20 9 3 0 1 9 42 2005 11 5 4 0 5 10 35 2006 7 9 2 0 0 3 21 2007 12 12 6 1 2 12 45 2008 11 10 9 0 2 13 45 2009 8 4 0 1 0 9 22 2010 7 7 0 - 0 1 13 28 2011 14 16 7 0 0 7 43 Pavement Patching: The total budget for pavement patching in 2011 was $460,000.00 with an actual of$623,165.45. This is a $76,917.14 increase over 2010. The condition of our rural roads is rapidly declining. The mild winters we are experiencing produced a freeze /thaw affect that is jeopardizing our rural road system. A freeze /thaw cycle is defined as when the air temperature crosses the 0°C and then fluctuates below the freezing point. This sequence of above normal weather followed by persistent cold temperatures causes heaving and road deterioration. The following charts were created from data received twice daily from the Weather Network-Commercial Services. (Attach #1) CORPORATION OF THE MUNICIPALITY OF CLARINGTON 10-5 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO LIC 3A6 T(905)263-2292 F (905)263-4433 REPORT NO. OPD-001-12 PAGE 6 December 2011 Freeze Thaw Cycles Totaled 14 4 o -2 -4 1))11 1 w/': j1)111j1)/1)j111'1(-)j1)118 11/113 11/7!i 1211) 12/.4(0) 11/3 11 ig 2 1 2 1 0 1 =. 3:5 1 1 3 1 2 3 2 U -4 1 0 -3 1 -8 -2 -1 -1 January 2012 Freeze j Thaw Cycles Totaled 13 4 2 0 2 Q. -4 NEI -10 112 1/7 1/9 1/10 1/13 1 1/16 1 1/17. 122 1124 1/26 1/28 1/29 1/31 1 3 3 1 2 3, 2 0 0 2 1 0 S F-r--LQVV --9 -2 -2 -2 -9 -7 -2 -6 -2 -2 -3 -3 -1 Staff and equipment that are normally performing winter maintenance activities are deployed in an effort to keep the roads passable during this time period. In 2011, there were 185.5 hours of overtime paid for patching roads. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 10-6 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO LIC 3A6 T(905)263-2292 IF(905)263-4433 REPORT NO. OPD-001-12 PAGE 7 Salt Management and Winter Control Improvements .New GPS units are installed as trucks are replaced, to track location and quantity of material used. To date there are 15 vehicles used for winter maintenance that have GPS units installed. Road thermometers are included with truck replacements. RWIS weather data is continually being improved and allows for proactive decision making resulting in fighting the storms from the bottom up rather than from the top down. Increased training with the 2011 patroller's.course, improved the knowledge base of materials application for all concerned. The program dealt with Weather 101 / Road weather/Winter Minimum Maintenance Standards /Winter Patrol Documentation /winter specific Health and Safety Legislation / Salt Management Overview/ Review of Pre-Wetting, Anti Icing and De- Icing technology/ Event Management/ Managing Available Staff Hours of Service. 2. CONCLUSION: The Operations Department continues to closely monitor weather forecasts including the Provincial Road Weather Information System (RWIS) which accurately predicts each hour anticipated precipitation, air, and pavement temperature, dew point temperature (the moment fog occurs) and wind speed / gusts, and respond accordingly. General conditions encountered are lake effect flurries, drifting snow on rural roads, freezing rain, icy/flash freeze conditions, or snow accumulations that require maintenance. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 10-7 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T(905)263-2292 F (905)263-4433 REPORT NO. OPD-001-12 PAGE 8 CONFORMITY WITH STRATEGIC PLAN — Not Applicable -or- The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: (Place an "X" in the box for all that apply) Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Frederick Horvath, Director of Operations Attachments: Attachment 1 - The Weather Network Precipitation Forecast CORPORATION OF THE MUNICIPALITY OF CLARINGTON 10-8 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T(905)263-2292 F (905)263-4433 Neige - Standard ATTACHMENT NO.: 1 REPORT NO.: OPD-001-12 From: The Weather Network-Commercial Services[twncs@pelmorex.com] Sent: December 31,20112:00 PM To: LAFsent_CS@pelmorex.com;Postill,Larry Subject: Municipality of Clarington Forecast The Weather Network Precipitation Forecast for Clarington 1n%ather Net Issued at Sat,Dec 31,2011 14:00 EST }NO1t` COMMERCIAL 3ERVICES NO ENVIRONMENT CANADA WARNINGS IN EFFECT FOR PICKERING-OSHAWA-SOUTHERN DURHAM REGION AT TIME OF ISSUE SATURDAY Cloudy with drizzle ending In the morning,mainly Cloudy in the afternoon,probability of precipitation 40%.Winds light.Fog patches during the night Winds light. SUNDAY Mainly cloudy with isolated showers in the morning,light rain developing in the afternoon,probability of precipitation 70%.Winds increasing to southwesterly 45km/h.Cloudy with showers ending in the evening,mainly cloudy overnight, robabili of precipitation 60%.Winds southwesterly 55km/h becomin 50km/h. Click for-Expanded forecast Day Sat,Dec 312011 sun,Jan 012012 Mon,Jan 02 2012 Period Afternoon Evening Ovemi o Ing Afternoon Evening Overnight Momin Local Time 24hr 12 13 1415 1617 IM -01112131416 6-7I1 8 9 1011-.I112113 141516 17 18 19 20 21 22 23 0 1 2 3 4 5 61718 9 1011 Rain X X Il 11 Showers XX XXXXX X Snow X Flurries Sky Condition CLOUDY FOG PATCHES CLOUDY • MAINLY CLOUDY MAINLY CLOUDY Sunshine % eriod 0 0 20 0 20 Local Time 24hr 12-16 16-18 18.21 21.0 0.3 3-6 6.9 9-12 12-15 115-18 18-21 21-0 1 0-3 3-6 6-9 9-12 Rainfall(mm) 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.2 1.1 0.4 0.2 0.0 0.0 0.0 0.0 0.0 Snowfall cm 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 POP % 30 30 20 20 20 20 30 70 70 40 60 40 40 40 40 30 Air Temperature `C 3 2 1 -1 -1 0 2 3 5 4 3 1 0 -1 -1 -1 Dew Point `C 2 1 0 -1 -1 -1 1 1 4 2 1 -2 -3 -5 -5 -6 Relative Humidity % 93 93 93 100 100 93 93 87 93 87 87 80 80 74 74 69 Wind Direction(8-pt) SW NW NW NW SW S SE SE S SW SW SW SW SW W NW Wind Speed km/h 8 10 14 11 7 11 20 28 31 41 45 51 48 47 39 39 Wind Gusts km/h 35 42 50 63 81 78 74 72 59 59 Wind Chill 1 -1 -3• -4 -4 -4 -3 -2 0 -2 4 -7 8 -9 -9 -9 MONDAY Cloudy with sunny breaks in the morning with a few flurries developing in the afternoon,probability of precipitation 40%.Winds northwesterly 40kmlh.Cloudy with clear breaks during the night.Winds decreasing to northerly 30km/h.Morning High-1,cooling to-3 in the afternoon,Low-9 overnight: TUESDAY Variably cloudy in the morning,becoming mainly sunny in the afternoon.Winds northerly 30km/h shifting to northwesterly 25km/h.Clear with cloudy periods d@veloping overnight. Winds southwesterly 20km/h becoming 30km/h.High-12,Low-13. WEDNESDAY Variably cloudy In the morning with a few flurries developing in the afternoon,probability of precipitation 40%.Winds southwesterly 40km/h becoming 45kmth.Cloudy with a few flurries during the night,probability of precipitation 40%.Winds decreasing to westerly 30km/h.Temperatures rising to 0 in the evening,overnight Low-1. THURSDAY Mainly cloudy in the morning,becoming variably cloudy in the afternoon.Winds westerly 15km/h shifting to northerly 25km/h.Mainly dearwith cloudy periods in the evening, becoming clear overnight.Winds northerly 25km/h shifting to southwesterly 30km/h.Afternoon temperature-2,rising to-1 overnight. FRIDAY Mainly sunny with a few cloudy periods in the afternoon.Winds southwesterly 35km/h.Mainly dear with cloudy periods in the evening,becoming variably cloudy overnight.Winds southwester) 35km/h becoming westerly 30km/h.High 3,Low 0. Forecast provided by The Weather Network Commercial Services©2011 10-9 file:HC:\Documents and Settings\kr0'l\Local Settings\Temporary Internet Files\Content.0... 02/07/2012 Clarington REPORT EMERGENCY AND FIRE SERVICESDEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: FEBRUARY 27, 2012 Resolution#: By-law#: Report#: ESD-003-12 File#: Subject: MONTHLY ACTIVITY REPORT—JANUARY 2012 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report ESD-003-12 be received for information. Submitted :by: Reviewed b Y Y Gord Weir, Franklin Wu, Director of Emergency Chief Administrative Officer Services GW/mb CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 11-1 REPORT NO.: ESD-003-12 PAGE 2 1. BACKGROUND Report ESD-003-12 covers the month of January and is intended to provide Council with relevant, timely information on the activity of the Emergency and Fire Services Department. 2. COMMENTS The Department responded to 304 calls during this period and recorded total fire losses of $960,500. Attachment # 1 to Report ESD-003-12 provides a monthly fulltime suppression staffing summary, public education summary, enforcement summary, major occupancy type fire summary, station response summary, call type summary, description of major occupancy types and a description of call types. 3. CONCURRENCE — Not Applicable CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Mark Berney, Deputy Fire Chief Attachments: Attachment #1 —Activity Report— January List of Interested Parties: None 11-2 Attachment# 1 to Report ESD-003-12 EMERGENCY AND FIRE SERVICES ACTIVITY REPORT REPORT PERIOD:JANUARY 1,2012 00:00:00hrs -JANUARY 31, 2012 23:59:59hrs FULLTIME SU PRESSION STAFFING SUMMARYI` THE PERCENTAGE OF TIME PUMPER TRUCKS WERE STAFFED WITH 4 OR MORE 970 FULLTIME FIREFIGHTERS (Pumper 1- Bowmanville, Pumper 4-Courtice) PUBLIC EDUCATION SUMMARY 2012 2011 THIS THIS ACTIVITY PERIOD TO DATE PERIOD TO DATE STATION TOURS 1 1 2 2 SCHOOL VISITS 0 0 4 4 FIRE SAFETY HOUSE VISITS 0 0 0 0 PUBLIC EVENTS 5 5 0 0 SAFETY LECTURES 0 0 1 1 EXTINGUISHER TRAINING 0 0 0 0 FIRE TRUCK VISITS 0 0 0 0 ENFORCEMENT SUMMARY 2012 2011 ACTIVITY THIS PERIOD TO DATE THIS PERIOD TO DATE FIRE INSPECTIONS 15 15 14 14 COMPLAINT INSPECTIONS 3 3 9 9 FIRE SAFETY PLAN 6 6 2 2 REVIEW -- PLANS REVIEW 6 6 9 9 SITE VISITS 7 7 8 8 AFL RESIDENTIAL VISITS 0 0 0 0 PART 1 TICKETS ISSUED 0 0 0 0 PART 3 FIRE CODE 0 0 3 3 CHARGES FIRE INVESTIGATION 6 6 1 1 11-3 Attachment# 1 to Report ESD-003-12 MAJOR OCCUPANY TYPE FIRE SUMMARY #of Estimated Incidents loss GROUP A-ASSEMBLY 0 $0 GROUP B -CARE and DETENTION 0 $0 GROUP C-RESIDENTIAL 6 $181,000 GROUP D-BUSINESS AND PERSONAL SERVICES 0 $0 GROUP E-MERCANTILE 0 $0 GROUP F- INDUSTRIAL 1 $600,000 STRUCTURES/PROPERTIES NOT CLASSIFIED BY O.B.C. 1 $0 VEHICLES 5 $179,500 TOTALS 13 $960,500 STATION RESPONSE SUMMARY STATION 1 STATION 2 STATION 3 STATION 4 STATION 5 THIS Bowmanville Newcastle Orono Courtice Enniskillen MONTH THIS 158 30 27 75 14 304 PERIOD TO DATE 158 30 27 75 14 304 CALL TYPE SUMMARY 2012 2011 THIS PERIOD TO DATE PERIOD THIS TO DATE TOTALS 304 304 255 255 FIRES 13 13 11 11 OUTDOOR, NO LOSS 0 0 1 1 FIRES - - -- NON FIRE CALLS 291 291 243 243 BURNING (controlled) 1 1 1 1 CO FALSE CALL 25 25 24 24 FALSE FIRE CALLS 25 25 24 24 MEDICAL CALLS 131 131 127 127 OTHER CALLS 22 22 15 15 PRE-FIRE CONDITION 6 6 4 4 CALLS PUBLIC HAZARD CALLS 15 15 14 14 RESCUE CALLS 66 66 34 34 17-4 Attachment# 1 to Report ESD-003-12 DESCRIPTION OF MAJOR OCCUPANY TYPES Group A:Assembly occupancy units. Assembly occupancies means the occupancy or the use of a building, or part thereof, be for gathering of persons for civic, political, travel, religious, social, educational, recreational,or like purposes, or for the consumption of food or drink. i.e. Production/Viewing Performing Arts, Museum/Art Gallery/Auditorium, Recreation/Sports Facilities, Education Facilities, Transportation Facilities, Other Assemblies, Arenas/Swimming Pools, and Participating/Viewing Open Air Facilities. Group B: Care or Detention occupancy units. Care or detention occupancy means the occupancy or use of a building, or part thereof, be for persons who (a) are dependent on others to release security devices to permit egress, (b) receive special care and treatment, or (c) receive supervisory care i.e. Persons under restraint facilities, persons under supervisory care facilities, care facilities, group/retirement homes Group C: Residential occupancy units. Residential occupancy means the occupancy or use of a building, or part thereof, by means for whom sleeping accommodation is provided but who are not harbored or detained to receive medical care or treatment or are not involuntarily detained. i.e. Detached/Semi/Attached Residential, Dual Residential/Business, Rooming/Boarding, Multi Unit Dwelling, Hotel/Motel/Lodging, Other Residential Group D: Business and Personal Services units. Business or personal services occupancy means the occupancy or use of a building, or part thereof, for the transaction of business or the rendering or receiving of professional or personal services. i.e. Business and Personal Services Group E: Mercantile occupancy units. Mercantile occupancy means the occupancy or use of a building, or part thereof,for the displaying or selling of retail goods, wares, or merchandise. i.e. Food/Beverage Sales, Department Store/Catalogue/Mail Outlet, Specialty Stores, Other Mercantile Group F: Industrial occupancy units. Industrial occupancy means the occupancy or use of a building, or part thereof,for the assembling, fabricating, manufacturing, processing, repairing or storing of goods and materials. i.e.Vehicle sales/service, Utilities, Manufacturing or Processing Facilities, Storage Facilities, Other Industrial Facilities Structures/Properties not classified by the O.B.C.: Mines or Wells, Transportation/Communication Facilities, Open (outdoor) Storage, Miscellaneous Structures and Property, Structures classed under the National Farm Building Code. Vehicles: Road Vehicles, Rail Vehicles, Watercraft, Aircraft, Miscellaneous/Specialty Vehicles 11 -5 Attachment# 1 to Report ESD-003-12 DESCRIPTION OF CALL TYPES Fire and Explosions: Instance or destructive and uncontrolled burning involving structures, vehicles and open area fires, including explosion of combustible solids, liquids or gasses which may or may not have resulted in a dollar loss or an explosion or rupture as a result of pressure, no fire. Outdoor, No Loss Fires: Uncontrolled fires, outdoors,that did not result in a loss, injury or fatality and is not suspected to be caused by arson, vandalism or children playing. Pre Fire Conditions: Incidents with no fire that involve heat or potential pre fire conditions e.g. pot on stove, cooking-smoke or steam, lightning,fireworks. Burning(controlled): Complaint call related to outdoor controlled burning, authorized or unauthorized. Fire Department did not take suppression action. False Fire Call:Alarm activation or fire call that when investigated, is determined to be as a result of equipment failure, malicious/prank, perceived emergency, accidental activation of alarm by a person. CO (carbon monoxide) False Call: a call where it is determined that the detection equipment malfunctioned or there was a perceived emergency-no CO leak. Public Hazard Call: Includes a response for spills and leaks of a hazardous product such as natural gas, propane, refrigerant, miscellaneous/unknown, gasoline or fuel,toxic chemical, radio-active material, power lines down or arcing, bomb, explosive removal standby, CO (carbon monoxide) or other public hazard. Rescue Call: a call for a person in danger due to their proximity to the occurrence and who is unable to self evacuate and is assisted by Fire Department personnel i.e.vehicle accident, building collapse, commercial/industrial accident, home/residential accident, persons trapped in elevator, water rescue or water/ice rescue. Medical Call: Includes a response to a patient(s) suffering from asphyxia, respiratory condition, convulsions, epileptic, diabetic seizure, electric shock,traumatic shock, heart attack, stroke., drug related, cuts, abrasions,fractures, burns, person fainted, nausea and pre-hospital care such as administering oxygen, CPR, defibrillation or first aid. Other Calls:Assistance to other Fire Departments,calls cancelled on route, non fire incidents -- -- where an illegal grow operation or drug operation was discovered. 11-6 ClariflgtOff REPORT COMMUNITY SERVICE, S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 27, 2012 Resolution#: By-law#: Report#: CSD-004-12 File#: Subject: 2012 COMMUNITY GRANT REQUESTS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD-004-12 be received; 2. THAT Council consider all submitted grant requests; and 3. THAT all grant applicants listed in Report CSD-004-12 be advised of Council's decision. Submitted by: Reviewed by: Jo eph P. Caruana Franklin Wu, irector, Community Chief Administrative Officer Services JPC/sm CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO LIC 3A6 T 905-623-3379 12-1 REPORT NO.: CSD-004-12 PAGE 2 1.0 BACKGROUND 1.1 The Community Grant Program is intended to provide financial assistance to not-for-profit, volunteer community organizations providing programs, services or events within the Municipality of Clarington. This program has proven to be an excellent vehicle to acknowledge and support the efforts of our local volunteer community and not-for-profit agencies that provide services which benefit the community in general. 1.2 The Community Grant Policy (Attachment 1) outlines the purpose, eligibility criteria and funding categories of the program. Applications are reviewed to ensure they meet the funding criteria and fall within one of the defined funding categories. 1.3 Individual allocations through the Community Grant process may not exceed $5,000 per request. 1.4 Historically, the allocation of funding for the Community Grant Program is established at $1.00 per capita. However, during the 2009 Municipal budget process, grant requests normally received from the Newcastle Community Hall, Community Care Durham-Clarington and the Clarington Older Adult Association and the associated funding, were redirected from the Community Grant Program to the Municipal budget process. In addition, in an effort to maintain the integrity of the Grant Policy while still supporting the Courtice Rotary Canada Day Celebrations, $5,000 was transferred from the Grant Program to the Corporate Services budget to be applied only to the assistance of funding the Canada Day Celebrations. Accordingly, a maximum amount of$60,000 has been established for award to eligible applicants in 2012. 1.5 On February 28, 2011, Council allocated $57,000 to thirty-eight organizations (Report CSD-004-11). A further$3,000 was allocated to two supplementary requests on May 9, 2011(Attachment 2). 1.6 Starting in 2008 staff have invited organizations who have participated in the program over the previous three years to a community meeting to'introduce the upcoming grant program and to brief applicants on any changes or revisions to the grant program while walking them through the application process. This meeting also provides an opportunity for staff to address any specific questions or concerns applicants may have with their specific application. The 2012 Community Grant meeting was held on November 15, 2011 and was attended by 14 community organizations. 1.7 An advertisement was placed in all local papers, on the municipal website and the information screens located at the Municipal Administrative Centre and various facilities, announcing the program and deadline information. For 2012, grant applications were available from November 15, 2011, and the deadline for submissions was January 16, 2012. 12-2 REPORT NO.: CSD,004-12 PAGE 3 1.8 A total of 42 applications have been received for review and consideration, representing $132,406 in requested funding compared to 42 applications representing $121,254 in requested funding in 2011. 2.0 APPLICATION PROCESS 2.1 All applications received have been recorded on a summary sheet (Attachment 3) providing Council and staff with a summary of applicants requesting funding. 2.2 Each application is also presented on a one-page summary numbered from 12-01 through 12-42. The summaries provide the basic information necessary to determine the appropriate level of funding for each application (Attachment 4). 2.3 Organizations who submitted incomplete applications were contacted and staff worked with them to provide as much of the outstanding information as possible. 3.0 ADDITIONAL INFORMATION 3.1 From time to time, various applicants provide comments through the application process or in other cases a Resolution of Council was previously approved that may affect how a particular application is dealt with. The following applications and associated comments are provided for Council's information. 3.2 Applicant 12-04, Bowmanville Garden Allotments grant application was declined last year as they did not meet the Grant Policy criteria as a not-for-profit volunteer community organization. Since that time they have achieved not-for- profit status and have a duly elected volunteer executive thereby meeting the Community Grant criteria. 3.3 Applicant 12-11, Newcastle BIA — Canada Day, last year Council approved a $1,000.Supplementary Grant as a one-time grant (Resolution # GPA- 361-11). 3.4 Applicant 12-27, Bowmanville Figure Skating Club, have not applied to the Community Grant Program since 1997. In 2012/2013 they will be celebrating their 60th Anniversary and have requested funding to assist with the anniversary celebrations. 3.5 Organizers of the Orono Park 90th Anniversary (which will take place in June of 2013) approached staff for potential seed money to start planning their event. After discussion with the organizers, it was determined that they would apply for funding next year with an organizational structure and preliminary plan in place. 12-3 REPORT NO.: CSD-004-12 PAGE 4 4.0 FIRST TIME APPLICANTS 4.1 Applicant 12-01, Valleys 2000, Bowmanville, is a registered not-for-profit volunteer organization dedicated to the rehabilitation and environmental enhancement of Bowmanville Creek Valley and the Soper Creek Valley. They are planning a gala fundraiser on March 2, 2012 and have requested funding to offset the rental costs of the Garnet B. Rickard facility to host the event. 4.2 Applicant 12-09, Association of Hospital Volunteers-Bowmanville, are celebrating 100 years of providing volunteer support to the Bowmanville Hospital. They have requested funding to support the numerous volunteer celebrations they have planned throughout the year. 4.3 Applicant 12-13, Pride Durham Inc. is a not-for-profit organization whose mandate is to celebrate the Lesbian, Gay, Bi-sexual, Transgendered and Queer culture and empower the diverse LGBTQ community across Durham Region. On June 4th they will be having a PRIDE Flag Raising Ceremony at Clarington Municipal Administrative Centre. Also, for the first time, the annual Gala Dinner Fundraiser will be held outside of Oshawa, at Bobby C's. They have requested funding to offset the costs of hosting the Gala. 4.4 Applicant 12-22, Lakeshore New Horizons Band is a not-for- profit group providing a daytime opportunity for adults to learn to play music or enhance their musical abilities. Their performance groups entertain at local churches and seniors' homes. They have requested funding to assist in purchasing music for their music library. 4.5 Applicant 12-30, The Clarington Toro's Minor Pee Wee AAA, have been awarded the OMHA Minor Pee Wee AAA Tournament of Champions which will take place March 23- 25 at the Garnet B. Rickard Recreation Complex. The tournament will bring together five teams from across southern Ontario to determine the 2012 OMHA champions and provide an opportunity to promote our community and local businesses. Grant funds would be used to cover the costs of ice rentals and on ice officials. 4.6 Applicant 12-35, Cosmic Productions, is a registered not-for-profit organization that hosts an annual family event which includes local artisans, musicians, vendors and children's games and entertainers. The 2012 event will take place May 18th to 20th at 3388 Concession 3, Newcastle. They have requested funding to assist with the costs of hosting Cosmic Campout 2012. 4.7 Applicant 12-41, Spay Neuter Durham is a regionally based not-for-profit organization whose mandate is to provide a high quality, affordable spay/neuter clinic that will encourage and support responsible pet ownership through sterilization. They are applying to all eight of the Durham Region Municipalities for funding and have included a letter of support from Oshawa Mayor John Henry. 12-4 REPORT NO.: CSD-004-12 PAGE 5 5.0 COMMENTS 5.1 The Community Grant Program in Clarington ensures citizen involvement in recreational/leisure, civic, social and community hall boards enhancing community well being. 5.2 Each application is on file in the Community Services Department and will be made available during grant discussions, should further details of a particular application be required. 6.0 CONCURRENCE: Not Applicable CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives _ Investing in infrastructure X Showcasing our community Not in conformity with Strategic Plan Staff Contact: Skip Crosby, Community Service Co-ordinator Attachments: Attachment 1 - Community Grant Policy Attachment 2 - 2011 Supplementary Requests Attachment 3 - 2012 Grant Information Summary Attachment 4 - 2012 Individual Summaries of Grant Information List of interested parties to be advised of Council's decision: To be notified by Community Services 12-5 Attachment 1 to Report CSD-004-12 LY^urlfrr�tlt� 14`�tt COMMUNITY GRANT POLICY 1. PURPOSE: The Municipality of Clarington acknowledges the efforts of our local volunteer community and believes that many services, events or projects are best provided through the volunteer efforts of local community organizations. Community Grant funding demonstrates Council's commitment to working with community organizations without eroding their strength and independence and encourages organizations to work toward financial self sufficiency. The Community Grant program provides financial assistance to not-for-profit, volunteer community organizations to provide direct programs, events or services to the benefit of the residents of Clarington. This policy establishes eligibility requirements and the application process. Applicants are further encouraged to pursue other opportunities for financial support. 2. ELIGIBILTY CRITERIA: The following may,be eligible to apply to the Community Grant Program: • Not-for-profit or volunteer based organizations within the Municipality of Clarington or the Region of Durham delivering programs, events or services to the residents of Clarington. Regionally based organizations must provide details demonstrating how their service will directly benefit the residents of Clarington. • Organizations with a duly elected executive and a demonstrated process to ensure regular and timely elections for executive positions. • Organizations which are governed.by their own approved constitution, mission statement, or statement of purpose. • Successful applicants may be required to submit a year end accounting of all grant dollars received from the Municipality. 1 January 2012 12-6 Attachment 1 to Report CSD-004-12 3. INTENT OF COMMUNITY GRANT: Community Grants may be provided to eligible applicants as defined above to fund: • General operating and capital expenses (with the exception of Hall Boards who may only apply for general operating) up to a $5,000 maximum • Programs, events or services generally which occur within municipal boundaries which benefit the residents of Clarington; or • Programs, events or services which address a community need or contribute to the positive image of the Municipality The Community Grant Program does not provide funding: • In excess of$5,000 • To organizations with a political mandate, such as citizen ratepayers associations • To individuals • To organizations that provide services or programs that are the responsibility of another level of government • To organizations not in good financial standing with the Municipality of Clarington • . To organizations that make donations; or • For debt repayment 4. FUNDING CATEGORIES: 1) Recreation/Leisure • is defined as those organizations offering athletic or leisure opportunities not offered by the Municipality 2) Civic • is defined as those organizations providing events or services promoting the Municipality of Clarington which could be expected to bring economic and/or public relations benefit to the Municipality 3) Social • is defined as those organizations offering a specific service (other than recreational/leisure) to residents of the Municipality, which is not considered to be the responsibility of another level of government 4) Boards of Council and Hall Boards • is defined as a group of individuals appointed by Council who manage and maintain a municipally owned facility (Please note; grants to Boards of Council and Hall Boards will be considered for operational expenses only. Capital requests must be referred to the appropriate municipal representative for consideration during the annual municipal budget process) 2 January 2012 12-7 Attachment 1 to Report CSD-004-12 5. COMMUNITY GRANT PROCESS: 1) All requests for funding must be accompanied by a fully completed "Community Grant Application" and must be forwarded to the Community Services Department. 2) Applications must be legible, completed in full, signed and include all required documentation. 3) Applications are available from the Municipality of Clarington website, www.clarington.net or from the Municipal Administrative Centre, as of November 15th each year. 4) .Submission deadline for completed applications is the third Monday in January each year. Late submissions will be accepted pending the availability of funds. 5) Successful applicants will be required to acknowledge the Municipality of Clarington in all advertising and promotion. related to the programs, events or services for which the Community Grant was approved. Applicants are encouraged to complete the Community Grant Application online and submit directly to gra nts(E�clarington.net. . Applications may also be submitted to: Municipal Administrative Centre Community Services Department 40 Temperance Street Bowmanville, Ontario L 1 C 3A6 All inquiries may be directed to: Skip Crosby Community Service Coordinator scrosby(cD,clarington.net (905) 623-5728 3 January 2012 12-8 N `i V O 00 � O O = O O O C CD CD n - 0 0 0 0 U mo � � � O Q CD 0 O O O O 0 6 O NO O O O O E o. ►` oo Ekx Q LO ffl Ef} ..0 W 69- C) $ m K Q : .P .�. - O p p oNp� O NOrrn p x �a c7 r r r r O r CO T. m (Y A�F n n Z CD U 0- CD c- c- co co ...'.._ N CO O O U O O U CO ?ax�� e; 2 s o N = n a" -a . 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Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Valleys 2000 APPLICATION #: 12-01 DATE RECEIVED: 19/1/12 CONTACT NAME: Erin O'toole DESCRIPTION OF PROGRAMS AND SERVICES: Fundraising gala March 2, 2012 for rehabilitation and environmental enhancement of the two Bowmanville valleys (Bowmanville Creek Valley and Soper Creek Valley). FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $0 $0 $0 EXPENSES $0 $0 $ 1,500.00 NET $0 $0 ($ '1,500.00) 'GRANT $0 $0 ': J00 00 FINAL NET $0 $0 $0 12=13 Attachment 4 to Report CSD-004-12' MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Architectural Conservancy of Ontario Clarington Branch APPLICATION#: 12-02 DATE RECEIVED: 20/12/11 CONTACT NAME: Grant Humes DESCRIPTION OF PROGRAMS AND SERVICES: Help the community and owners preserve buildings and structures of architectural merit and places of natural beauty or interest. Organize Clarington's second annual Doors Open event, which will benefit Clarington residents by giving them a greater awareness of Clarington's cultural heritage and bringing visitors to Clarington from outside of the Municipality. FINANCIAL SUAMARY: 2010 2011 2012 REVENUE $ 3,768.00 $ 2,085.00 $ 874'.00- EXPENSES $ 5,483.00 $ 4,211.00 $ 5,874.00 . NET ($ 1,715.00) ($ 2,126.00) ($ 5,000.00) GR<4NT. -$' 2,500.00 , $ 2,5ao.00� .s;oo0.00 FINAL NET $ 785.00 $ 374.00 $0 SURPLUS SURPLUS 12-14 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Bowmanville Ecology Garden APPLICATION#: 12-03 DATE RECEIVED: 16/01/12 CONTACT NAME: Vincent Powers DESCRIPTION OF PROGRAMS AND SERVICES: Provide 35 garden plots which allows individuals and families of Clarington who would not be able to grow their own vegetables, the land, seeds,plants and garden tools to do this. Also run a Children's Program which introduces young children to the skill sets of growing their own food along with promoting healthy living. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $ 420.00 $ 805.00 $ 475.00 EXPENSES $ 715.00 $ 2,430.00 $ 2,430.00 NET ($ 295.00) ($ 1,625.00) ($ 1,955.00) GRANT $ 500.00 ' $ 5-00.00: $ .500.00 FINAL NET $ 205.00 ($ 1,125.00) ($ 1,455.00) SURPLUS DEFICIT DEFICIT 12-15 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Bowmanville Allotment,Gardens APPLICATION#: 12-04 DATE RECEIVED: 16/1/12 CONTACT NAME: William Heathcote DESCRIPTION OF PROGRAMS AND SERVICES: Give residents the opportunity to grow their own fruits and vegetables free from chemical sprays and additives. Garden plots would be available to social organizations who would rent a plot for a family/families who otherwise may not be able to afford to. Organization in planning stages. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $0 $0 $ 3,100.00 EXPENSES $0 $0 $ 3,100.00 NET $0 $0 $0 GRANT $0 _ 0 .1,100.00 FINAL NET $0 $0 $ 1,100.00 SURPLUS 12-16 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Bowmanville Horticultural Society APPLICATION#: 12-05 DATE RECEIVED: 12/01/12 CONTACT NAME: Mary Lofthouse DESCRIPTION OF PROGRAMS AND SERVICES: Hold general meetings with guest speakers to promote horticulture. Promote streetscape beautification. Maintain local public flower beds and containers. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $ 6,419.00 $ 9,982.00 $ 10,160.00 EXPENSES $ 5,564.00 $ 8,322.00 $ 9,970.00 NET $ 855.00 $ 1,660.00 $ 190.00 GRANT $0 $ 540.00 '500 00 _ FINAL NET $ 855.00 $ 2,160.00 $ 690.00 SURPLUS SURPLUS SURPLUS 12-17 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Newcastle Horticultural Society APPLICATION#: 12-06 DATE RECEIVED: 16/01/12 CONTACT NAME: Pam Daley DESCRIPTION OF PROGRAMS AND SERVICES: Hold general meetings with guest speakers to promote horticulture. Promote streetscape beautification. Maintain local public flower beds and containers. FINANCIAL SUMMARY: 2010 2011 - 2012 REVENUE $ 12,043.00 $ 14,648.00 $ 18,727.00 EXPENSES $ 5,048.00 & 3,596.00 $ 4,995.00 NET $ 6,995.00 $ 11,052.00 $ 13,732.00 GRANT $ 500.00 $ 500.06' $-_',50Q.00 FINAL NET $ 7,495.00 $ 11,552.00 $ 14,232.00 SURPLUS SURPLUS SURPLUS 12-18 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Orono Horticultural Society APPLICATION#: 12-07 DATE RECEIVED: 13/1/12 CONTACT NAME: Flora Sharpe DESCRIPTION OF PROGRAMS AND SERVICES: Hold general meetings with guest speakers to promote horticulture. Promote streetscape beautification. Maintain local public flower beds and containers. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $ 8,626.82 $ 12,014.83 $ 10,690.59 EXPENSES $ 5,960.23 $ 9,324.24 $ 7,950.00 NET $ 2,666.59 $ 2,690.59 $ 2,740.59 GRANT.: $ 500.00 $ :500.00 $. .600.00 FINAL NET $ 3,166.59 $ 3,190.59 $ 3,340.59 SURPLUS SURPLUS SURPLUS 12-19 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Newcastle Village & District Historical Society APPLICATION#: 12-08 DATE RECEIVED: 13/1/12 CONTACT NAME: Myno Van Dyke DESCRIPTION OF PROGRAMS AND SERVICES: Maintain and operate an Archive Room on Tuesdays and Saturdays with free access to the public. Maintain and operate a website. Provide a Historical Newsletter four times per year. Acquire historical speakers and programs four times a year. Create a computerized data base of all information and artifacts in our possession. FINANCIAL SUAMARY: 2010 2011 2012 REVENUE ($ 1,644.00) ($ 1,249.00) ($ 2,154.00) EXPENSES $ 4,005.00 $ 4,205.00 $ 3,747.00 NET ($ 5,649.00) ($ 5,454.00) ($ 5,901.00) GAANT .r $, 1,,500';00 $ �1,�00.0{� $� 1;500:00 FINAL NET ($ 4,149.00) ($ 3,954.00) ($ 4,401.00) DEFICIT DEFICIT DEFICIT 12-20 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF.GRANT INFORMATION APPLICANT ORGANIZATION: Association of Hospital Volunteers -Bowmanville APPLICATION#: 12-09 DATE RECEIVED: 18/1/12 CONTACT NAME: Diane Harness DESCRIPTION OF PROGRAMS AND SERVICES: The Association.of Hospital Volunteers, with a membership of 170 adults and 30 students, provide much needed services to the hospital. Assist visitors with showing them around the hospital, run a song service in the chapel and focus on raising funds for the hospital. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $422,204.00 $240,537.00 $185,728.00 EXPENSES $380,420.00 $229,809.00 $176,612.00 NET $ 41,784.00 $ 10,728.00 $ 9,116.00 GRANT $0 $ 5,000:00 FINAL NET $.41,784.00 $ 10,728:00 $ 14,116.00 SURPLUS SURPLUS SURPLUS 12-21 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Music Night in the Park APPLICATION#: 12-10 DATE RECEIVED: 16/1/12 CONTACT NAME: Betty Stapleton DESCRIPTION OF PROGRAMS AND SERVICES: Weekly music night entertainment in Newtonville throughout the summer months. All ages in the community gather free of charge. Well attended community event. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $ 2,360.50 $ 1,711.87 $ 888.83 EXPENSES $ 3,062.63 $ 3,023.04 $ 3,070.00 NET ($ 702.13) ($ 1,311.17) ($ 2,181.17) GRANT $�750:00 $ 750:00' $ 1,500: 0 FINAL NET $ 47.87 ($ 561.17) ($ 681.17) SURPLUS DEFICIT DEFICIT ' 12-22 _ Attachment.4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Newcastle BIA (Canada Day) APPLICATION#: 12-11 DATE RECEIVED: 16/01/12 CONTACT NAME: Karen Bastas DESCRIPTION OF PROGRAMS AND SERVICES: Organize Canada Day annually for the enjoyment of the residents of Newcastle. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $0 $ 8,966.00 $ 9,752.00 EXPENSES $0 $ 9,514.00 $ 13,689.00 NET $0 ($ 548.00) ($ 3,937.00) GRANT 1000;00 $ .1,000.00 $ 5,000.00 FINAL NET $ 1,000.00 $ 452.00 $ 1,063.00 SURPLUS SURPLUS SURPLUS 12-23 ATTACHMENT# 0 REPBRi"# Attachment 4 to Report CS©-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Neweastle (Santa Claus Parade) APPLICATION#: 12-12 DATE RECEIVED: 23/1.112 CONTACT NAME: Karen Bastas DESCRIPTION OF PROGRAMS AND SERVICES: Organize a Clu-istmas parade annually for the enjoyment of the residents of Clarington. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $ 9,815.00 $ 19,738.00 $ 21,165.00 EXPENSES $ 7,977.00 $ 9,573.00 $ 18,400.00 NET $ 1,838.00 $ 10,165.00 $ 2,765.00 BRANT $ 2,500 404 ,2,000 00 v - FINAL NET $ 4,338.00 $ 12,165.00 $ 4,765.00 SURPLUS SURPLUS SURPLUS Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Pride Durham Inc. APPLICATION#: 12-13 DATE RECEIVED: 13/2/12 CONTACT NAME: David Moorhouse DESCRIPTION OF PROGRAMS AND SERVICES: Heighten awareness of the LGBTQ community across Durham Region, through events such as the Pride Flag raising ceremony at Clarington Municipal Administrative Centre and the Gala Dinner Fundraiser at Bobby C's. FINANCIAL SUMN ARY: 2010 2011 2012 REVENUE $0 $0 $ 2,750.00 EXPENSES $0 $0 $ 4,200.00 NET $0 $0 ($ 1,450.00) .GRANT - $0 $0 1,500.00. FINAL NET $0 $0 $ 50.00 SURPLUS 12-25 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT.INFORMATION APPLICANT ORGANIZATION: Hampton Community Association APPLICATION#: 12-14 DATE RECEIVED: 16/1/12 CONTACT NAME: Amanda Townson DESCRIPTION OF PROGRAMS AND SERVICES: Provide meeting space for Community Family Barbeque, Movie Nights, Euchre Nights, Earth Day Clean Up,New Life Group Meetings, Girl Guides, Soccer Registration, Children's Halloween Party, Harvest Dance, Christmas Tree Lighting and Breakfast with Santa. Also available for private rentals hourly, daily and weekends. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $ 12,676.02 $ 13,619.09 $ 12,607.96 EXPENSES $ 11,576.98 $ 14,551.13 $ 14,750.00 NET $ 1,099.04 ($ 932.04) ($ 2,142.04) GRANT $ 2,500 00 $ 2,500.00 $ 2,SOa.QQ FINAL NET $ 3,599.04 $ 1,567.96 $ 357.96 SURPLUS SURPLUS SURPLUS 12-26 Attachment 4-to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Haydon Community Centre APPLICATION#: 12-15 DATE RECEIVED: 16/1/12 CONTACT NAME: Barb Walsh DESCRIPTION OF PROGRAMS AND SERVICES: We provide yoga classes, art classes, senior's lunches,progressive euchre. Different theme day dances, farmers parade open house, spring clean up refreshments. We distribute a newsletter three times a year and we have our own website and face book page. FINANCIAL SUMMARY: 2010 2011 " 2012 REVENUE $ 17,620.00 $ 26,294.00 $ 26,955.00 EXPENSES $ 7,667.00 $ 12,341.00 $ 24,460.00 NET $ 9,953.00 $ 13,953.00 $ 2,495.00 GRANT $ 2,500;00 �$0. �5,000.00 FINAL NET $ 12,453.00 $ 13,953.00 $ 7,495.00 SURPLUS SURPLUS SURPLUS 12-27 Attachment 4 to Report CSD-004-12 . MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Kendal Community Centre APPLICATION#: 12-16 DATE RECEIVED: 17/01/12 CONTACT NAME: Liz Robinson DESCRIPTION OF PROGRAMS AND SERVICES: Provide programs to the residents of Clarington, including: pre-school playgroup, darts, karate and a monthly newsletter mailed to the Kendal residents. Also have a membership and rentals. FINANCIAL SUlVIl17ARY: 2010 2011 2012 REVENUE $ 40,249.04 $ 51,352.77 $ 38,849.27 EXPENSES $ 20,949.24 $ 36,203.50 $ 32,700.00 NET $ 19,299.80 $ 15,149.27 $ 6,149.27 GRANT ' 2,500.00 . $ 2;500.00 $ 2;500;00 FINAL NET $ 21,799.80 $ 17,649.27 $ 8,649.27 SURPLUS SURPLUS SURPLUS 12-28 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Newcastle Memorial Arena Management Board APPLICATION#: 12-17 DATE RECEIVED: 16/1/12 CONTACT NAME: Gord Lee DESCRIPTION OF PROGRAMS AND SERVICES: Municipally owned arena,providing hockey, figure skating and pleasure skating, lacrosse,ball hockey, children's dance classes,meeting room rentals and the summer location for the " Clarington Farmers' Market. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $317,782.36 $322,868.43 $328,500.00 EXPENSES $308,536.49 $149,766.42 $150,700.00 NET $ 9,245.87 $173,102.01 $177,800.00 GRANT ' $ 2,500:00 $ 1500:00,. " 5,000.00 FINAL NET $ 11,745.87 $175,602.01 $182,800.00 SURPLUS SURPLUS SURPLUS 12-29 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Newtonville Community Centre APPLICATION#:*12-18 DATE RECEIVED: 17/1/12 CONTACT NAME: Yvonne Stefanin DESCRIPTION OF PROGRAMS AND SERVICES: Provide space-for: Children Events -Halloween Party. Adult Events - Ladies Night,Halloween Dance, Jive Classes. Seniors Events -Euchre, Country Dances. Community Events -BBQ, Music Nights, Tree Lighting. Rental facility for community use. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $ 5,526.71 $ 6,259.07 $ 6,461.39 EXPENSES $ 8,505.92 $ 8,047.68 $ 12,550.00 NET ($ 2,979.21) ($ 1,788.61) ($ 6,088.61) GRANT, ,: $ 1500.00'_, 2,500.00 x;000.00 FINAL NET ($ 479.21) $ 711.39 ($ 1,088.61) DEFICIT SURPLUS DEFICIT 12-30 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Orono Town Hall APPLICATION#: 12-19 DATE RECEIVED: 21/1/12 CONTACT NAME: Susan Dacosta DESCRIPTION OF PROGRAMS AND SERVICES: Provide meeting space, organize summer concert series,rental venue for social gatherings and organize many community events. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $ 49,443.00 $ 66,110.00 $ 47,541.50 EXPENSES $ 30,824.00 $ 57,288.50 $ 32,855.00 NET $ 18,619.00 $ 8,821.50 $ 14,686.50 GRANT . $ 2;500:00 $ 2,500.00 5,000.00 FINAL NET $ 21,119.00 $ 11,321.50 $ 19,686.50 SURPLUS SURPLUS SURPLUS 12-31 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Solina Community Centre APPLICATION#: 12-20 DATE RECEIVED: 16/1/12 CONTACT NAME: Herb Tink DESCRIPTION OF PROGRAMS AND SERVICES: The Solina Community Centre Board is made of three committees, the Hall, Park and Recreation Committees. Provide recreation, sport and social activities for the community. Serve the greater Solina area and service anyone in Clarington who wishes to use the facilities. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $ 32,479.57 $ 22,502.70. $ 24,679.59 EXPENSES $ 49,557.57 $ 35,898.11 $ 39,250.00 NET ($ 17,078.00) ($ 13,395.41) ($ 14,570.41) GRANT $ 2;500:00 $ 2,500.00 $, 2,500.00 FINAL NET ($ 14,578.00) ($ 10,895.41) ($ 12,070.41) DEFICIT DEFICIT DEFICIT 12-32 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION. APPLICANT ORGANIZATION: Tyrone Community Centre APPLICATION#: 12-21 DATE RECEIVED: 16/1/12 CONTACT NAME: Joanne Skinner DESCRIPTION OF PROGRAMS AND SERVICES: Provide rental space for weddings, funerals, fundraisers, church events, community dances, elections, sports tournaments and community hardship fundraisers. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $ 29,292.00 $ 40,634.24 $ 45,674.43 EXPENSES $ 28,911.94 $ 27,009.81 $ 31,000.00 NET $ 380.06 $ 13,624.43 $ 14,674.43 GRANT: $ 2,500:00 `_ $,2,500.00 $" 3,000.00 FINAL NET $ 2,880.06 $ 16,124.43 $ 17,674.43 SURPLUS SURPLUS SURPLUS 12-33 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Lakeshore New Horizons Band APPLICATION#: 12-22 DATE RECEIVED: 21/12/11 CONTACT NAME: Elliott Tremeer DESCRIPTION OF PROGRAMS AND SERVICES: This program provides a daytime opportunity for adults to be involved in a challenging and intellectual activity to foster physical and mental well-being. Membership consists of older. adults that have played a musical instrument in the past and those that want to learn to play for the first time. Performance groups will entertain in local churches, seniors'homes and local parks providing entertainment for the community. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $0 $ 7,545.42 $ 17,601.50 EXPENSES $0 $ 5,853.92 $ 17,700.00 NET $0 $ 1,691.50 ($ 98.50) GRANT $0 ! S0 $ 7S0 00 FINAL NET $0 $ 1,691.50 $ 651.50 SURPLUS SURPLUS 12-34 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Clarington Concert Band APPLICATION 9: 12-23 DATE RECEIVED: 16/1/12 CONTACT NAME:Heather Rademacher DESCRIPTION OF PROGRAMS AND SERVICES: Perform`concerts throughout the year in and around Clarington. Participate in annual parades in Orono,Newcastle and Bowmanville. Mentor and provide community volunteer hours for music students in the band. Represent Clarington at the Canadian Band Association Community Band. weekend. Entertain seniors in local residences and perform annually at the Beech Centre. Perform at fundraising events and entertainment for the Mayor's New Year's Levee. Recently endorsed as "The Official Band of Clarington". FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $ 42,415.26 $ 44,448.31 $ 32,041.40 EXPENSES $ 20,123.06 $ 24,907.91 $ 16,770.00 NET $ 22,292.20 $ 19,540.40 $ 15,271.40 GRANT ` , .$ 750.00. $; 750:00;' 750,.00 FINAL NET $ 23,042.20 $ 20,290.40 $ 16,021.40 SURPLUS SURPLUS SURPLUS 12-35 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Courtice Kids Multisport APPLICATION#: 12-24 DATE RECEIVED: 17/1/12 CONTACT NAME: Derrick McKay DESCRIPTION OF PROGRAMS AND SERVICES: The Courtice Kids of Steel Triathlon provides children the opportunity to participate in a one day fun event promoting health and fitness.. Gives children an opportunity to build self confidence, self esteem and challenge themselves as individuals. Provides a chance for children who normally can not afford the opportunity to join a sport league or team take part in a sporting event. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $ 10,427.69 $ 11,496.09 $ 12,006.80 EXPENSES $ 9,891.60 $ 9,949.29 $ 12,225.00 NET $ 536.09 $ 1,546.80 ($ 218.20) GRANT, $ 1,500.00 $. 1;000.04 $ 1,000:00 ;. FINAL NET $ 2,036.09 $ 2,546.80 $ 781.80 SURPLUS SURPLUS SURPLUS 12-36 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Courtice Parks Baseball and Softball Association APPLICATION#: 12-25 - DATE RECEIVED: 08/02/12 CONTACT NAME: Sarah Caterina DESCRIPTION OF PROGRAMS AND SERVICES: Offering T-Ball, 4-Pitch, Softball and Baseball to the residents of Clarington. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $ 34,771.56 $ 28,950.05 $ 31,389.13 EXPENSES $ 34,073.01 $ 28,675.00 $ 31,380.00 NET $ 698.55 $ 275.05 $ 9.13 GRA $0 $0 NT $ 5,000 000.0,Q-, FINAL NET 698:55 $ 275.05 $ 5,009.13 SURPLUS SURPLUS SURPLUS 12-37 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION:Orono Amateur Athletic Association APPLICATION#: 12-26 DATE RECEIVED: 13/1/12 CONTACT NAME: Laverne Boyd DESCRIPTION OF PROGRAMS AND SERVICES: Promote minor sports programs for Orono and the surrounding area. These include rep and house league hockey programs, instructional hockey for four and five year olds, recreational soccer and other sports if numbers warrant. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $265,361.00 $296,538.00 $329,553.00 EXPENSES $234,421.00 $246,138.00 $258,445.00 NET $ 30,940.00 $ 50,400.00 $ 71,108.00 GRANT , $ 4,500:00 :$' 2,500.-00 2,500.00 FINAL NET $ 35,440.00 $ 52,900.00 $ 73,608.00 SURPLUS SURPLUS SURPLUS 12-38 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Bowmanville Figure Skating Club APPLICATION#: 12-27 DATE RECEIVED: 17/1/12 CONTACT NAME: Lucy Parish DESCRIPTION OF PROGRAMS AND SERVICES: Provide learn to skate programs and figure skating programs. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $131,019.00 $122,300.00 $146,000.00 EXPENSES $132,828.00 $120,388.90 $146,099.00 NET ($ 1,809.00) $ 1,911.10 ($ 99.00) GRANT FINAL NET ($ 1,809.00) $ 1,911.10 $ 4,901.00 DEFICIT SURPLUS SURPLUS 12-39 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Newcastle Skating Club APPLICATION #: 12-28 DATE RECEIVED: 17102 CONTACT NAME: 3oAnne.Raymond DESCRIPTION OF PROGRAMS AND SERVICES: Offers various levels of Skate Canada's approved Learn to Skate programs for children 3 years of age to adult skaters. This includes CanSkate, StarSkate, CanPowerSkate, and Adult Skate. These programs have been developed by experts to teach the fundamentals of skating in a progressive and sequential manner. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $ 48,130.00 $ 53,378.00 $ 57,111.00 EXPENSES $ 47,364.00 $ 52,767.00 $ 56,534.00 NET $ 766.00 $ 611.00 $ 577.00 F ; FINAL NET $ 2,266.00 $ 2,111.00 $ 5,577.00 SURPLUS SURPLUS SURPLUS Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Orono Figure Skating Club APPLICATION#: 12-29 DATE RECEIVED: 18/1/12 CONTACT NAME: Cindy Graham DESCRIPTION OF PROGRAMS AND SERVICES: Offers various levels of Skate Canada's approved Learn to Skate programs for children 3 years of age and up to, and including, adult skaters. This includes CanSkate, StarSkate, CanPowerSkate, and Adult Skate. These programs have been developed by experts to teach the fundamentals of skating in a progressive and sequential manner. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $100,305.00 $106,100.00 $106,640.00 EXPENSES $ 77,705.00 $ 82,860.00 $ 84,600.00 NET $ 22,600.00 $ 23,240.00 $ 22,040.00 GRANT $ x,500.00 $ 1, 00.00' FINAL NET $ 24,100.00 $ 24,740.00 . $ 26,040.00 SURPLUS SURPLUS SURPLUS 12-41 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Clarington Toro's Minor PeeWee APPLICATION#: 12-30 DATE RECEIVED: 16/1/12 CONTACT NAME: Steve Troughton DESCRIPTION OF PROGRAMS AND SERVICES: Our event will benefit the residents of Clarington by bringing to their community the OMHA Minor Peewee AAA Tournament of Champions. The 5 teams consisting of approximately,17 players each will bring in families from other OMHA centres. We expect 200-300 visitors per day to take in our event. The influx of tourist dollars will benefit the local businesses. FINANCIAL SUMMARY: r 2010 2011 2012 REVENUE $0 $0 $ 13,220.00 EXPENSES $0 $0 $ 18,850.00 NET $0 $0 ($ 5,630.00) GRANT $0 $0 $ 5,000.00 FINAL NET $0 $0 ($ 630.00) DEFICIT 12-42 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Clarington Swim Club APPLICATION#: 12-31 DATE RECEIVED: 12/1/12 CONTACT NAME: Karen Stinson DESCRIPTION OF PROGRAMS AND SERVICES: Pre-Competitive and Competitive swim programs for youth through Masters. Emphasis on lifestyle through training in fitness,nutrition, self discipline and team building. Club encourages diversity and supports full athlete integration'. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $126,934.00 $123,067.00 $116,262.00 EXPENSES $155,617.00 $154,500.00 $137,972.00 NET ($ 28,683.00) ($ 31,433.00) ($ 21,710.00) GRANT': $ '1;000.00 ' $ 1,000:.0Q; _ 1,OQ .00 FINAL NET ($ 27,683.00) ($ 30,433.00) ($ 20,710.00) DEFICIT DEFICIT DEFICIT 12-43 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Newcastle Family Connection APPLICATION#: 12-32 DATE RECEIVED: 13/1/12 CONTACT NAME: Susan Pascoe DESCRIPTION OF PROGRAMS'AND SERVICES: Seven month recreation dance program; Spring session dance classes; Partnership with the Municipality of Clarington where three times a year, 10 week sessions are offered. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $ 24,344.88 $ 47,736.62 $ 36,060.76 EXPENSES $ 21,652.45 $ 43,435.86 $ 41,107.00 NET $ 2,692.43 $ 4,300.76 ($ 5,046.24) GRANT $0 - $0;. $ 5,000.00 FINAL NET $ 2,692.43 $ 4,300.76 ($ 46.24) SURPLUS SURPLUS DEFICIT 12-44 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Soper Valley Model Railroad Association APPLICATION#: 12-33 DATE RECEIVED: 16/1/12 CONTACT NAME: Gary Jeffery DESCRIPTION OF PROGRAMS AND SERVICES: Annual two day Model Railroad Show in October at Bowmanville High School for the past 24 years. Annual Model Railroad Flea Market in Newcastle,past three years. Open House in October at Newcastle Town Hall. Ability for everyone interested to become a member. Awareness for everyone to see the hobby first hand. Teaching the public how to become involved in the hobby. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $ 10,172.54 $ 11,129.51 $ 7,914.85 EXPENSES $ 11,245.66 $ 15,714.66 $ 11,219.00 NET ($ 1,073.12) ($ 4,585.15) ($ 3,304.15) GRANT $0 $ 750.00 $ 2,904.06" FINAL NET ($ 1,073.12) ($ 3,835.15) ($ 310.15) DEFICIT DEFICIT DEFICIT 12-45 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Big Brothers and Sisters of Clarington APPLICATION#: 12-34 DATE RECEIVED: 16/1/12 CONTACT NAME: Darlene Brown DESCRIPTION OF PROGRAMS AND SERVICES: Adapt dynamic and innovative national youth mentoring programs to meet local community needs. Currently provide service through seven major programs: Child Safety Training, One-to- One Mentoring, Big Bunch, Champions of Change Leadership Camp, After School Program, and Go Girls! FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $217,528.00 $205,451.00 $210,499.00 EXPENSES $278,038.00_ $285,552.00 $299,297.00 NET ($ 60,510.00) ($ 80,101.00) ($ 88,798.00) GRANT $ 2,000.00 $ 2,000.00 $ 5,000.00 FINAL NET ($ 58,510.00) ($78,101.00) ($ 83,798.00) DEFICIT DEFICIT DEFICIT 12-46 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Cosmic Productions APPLICATION#: 12-35 DATE RECEIVED: 16/1/12 CONTACT NAME:Rai Scimone DESCRIPTION OF PROGRAMS AND SERVICES: Cosmic Campout 2012 -family friendly event for the entire family; activities, vendors and booths to promote local establishments advertising Clarington as a'staycation.' FINANCIAL SUMMARY: 2010 2011. 2012 REVENUE $0 $0 $ 17,500.00 EXPENSES $0 $0 $ 21,650.00 NET $0 $0 ($ 4,150.00) GRANT 5,000.00 FINAL NET $0 $0 $ 850.00 SURPLUS 12-47 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF'CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Distress Centre Durham APPLICATION#: 12-36 DATE RECEIVED: 17/1/12 CONTACT NAME: Victoria Kehoe DESCRIPTION OF PROGRAMS AND SERVICES: Our 24 hour telephone helpline and Community Contact Call-Out is available free of charge to Clarington residents. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $292,661.00 $316,268.00 $314,990.00 EXPENSES $263,807.00 $289,947.00 $309,820.00 NET $ 28,854.00 $ 26,321.00 $ 5,170.00 GRANT $ 1,000:00 $ 1;000.06 $ 3;500.00 FINAL NET $ 29,854.00 $ 27,321.00 $ 8,670.00 SURPLUS SURPLUS SURPLUS 12-48 4 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Feed the Need Durham APPLICATION#: 12-37 DATE RECEIVED: 17/1/12 CONTACT NAME: Julien LeBourdais. DESCRIPTION OF PROGRAMS AND SERVICES: Region food distribution warehouse serving 42 emergency food providers across Durham. Role is to source,transport, sort, store and distribute food equitably to member agencies who serve the unemployed, homeless,underemployed and other's in need of emergency assistance. Presently, eight Clarington agencies are served by Feed the Need Durham. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $160,690.00 $466,693.00 $480,584.00 EXPENSES $117,285.00 $288,109.00 $324,000.00 NET $ 43,405.00 $178,584.00 $156,584.00 GRANT' ' :'$0 $ 2;040.00 $ 4,900.00, ' ' FINAL NET $ 43,405.00 $180,584.00 $160,584.00 SURPLUS SURPLUS SURPLUS 12-49 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Learning Disabilities Association of Peterborough APPLICATION#: 12-38 DATE RECEIVED: 1.011/12 CONTACT NAME: Shari Davis DESCRIPTION OF PROGRAMS AND SERVICES: Provide resources and training in Clarington for persons with learning disabilities and-for ADHD and their families through office in Bowmanville, FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $ 69,653,00 $ 71,650.00 $ 71,950.00 EXPENSES $ 69,654.00 $ 72,400.00 $ 75,162.00 NET ($ 1.00) ($ 750.00) ($ 3,212.00) GRANT z ,75 QOF, $ _750 q0 3,272 OQ , > s FINAL NET $ 749.00 $0 $0 - SURPLUS Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Newcastle Art Show APPLICATION#: 12-39 DATE RECEIVED: 16/1/12 CONTACT NAME: Ann-marie Harley DESCRIPTION OF PROGRAMS AND SERVICES: Operate a registered not-for-profit art gallery which provides opportunity for local artists to display and sell their work. Provide music and art lessons for seniors. Offer a two day Art Show at Bond Head Parkette each summer which highlights artists and culture and attracts visitors to the Clarington area. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $112,894.00 $101,862.00 $ 98,242.00 EXPENSES $124,079.00 $139,820.00 $125,200.00 NET ($ 11,185.00) ($ 37,958.00) ($ 26,958.00) GRANT $ 1,000:00 1,000.00; 5,000.00 i. FINAL NET ($ 10,185.00) ($ 36,958.00) ($ 21,958.00) DEFICIT DEFICIT DEFICIT 12-51 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Ontario Volunteer Emergency Response Team Inc (OVERT) APPLICATION#: 12-40 DATE RECEIVED: 16/1/12 CONTACT NAME: Dale Stevenson DESCRIPTION OF PROGRAMS AND SERVICES: Work in conjunction with Durham Regional Police Service to provide personnel for search and rescue or emergency response in the Municipality of Clarington. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $ 3,170.00 $ 23,353.00 $ 48,947.00 EXPENSES $ 37,409.00 $ 40,706.00 $ 65,345.00 NET ($ 34,239.00) ($ 17,353.00) ($ 16,398.00) GRANT $0 $0 $ 5,000.00 FINAL NET ($ 34,239.00) ($ 17,353.00) ($ 11,398.00) DEFICIT DEFICIT DEFICIT 12-52 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Spay Neuter Durham APPLICATION#: 12-41 DATE RECEIVED: 16/1/12 CONTACT NAME: Barbara North DESCRIPTION OF PROGRAMS AND SERVICES: Spray and neuter services for cats and dogs. An affordable spay/neuter clinic for Durham Region that will encourage and support responsible pet ownership through sterilization: FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $0 $0 $207,500.00 EXPENSES $0 $0 $207,500.00 NET $0 $0 $0 GRANT $0 .-. $0 $. 5,000.'00 FINAL NET $0 $0 $ 5,000.00 SURPLUS 12-53 Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Clarington Project APPLICATION#: 12-42 DATE RECEIVED: 15/2/12 CONTACT NAME: Julie Neely DESCRIPTION OF PROGRAMS AND SERVICES: Provide services during the day for 40 adults and provide the opportunity to explore area attractions, attend or participate in community events and recreation or choose in house activities. Also provide educational seminars and life skills learning. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $ 45,300.00 $ 55,529.00 $ 54,220.00 EXPENSES $ 47,501.00 $ 46,609.00 $ 49,450.00 NET ($ 2,201.00) $ 8,920.00 $ 4,770.00 GRANT $ 1;0Q000 $0 FINAL NET ($ 1,201.00) $ 8,920.00 $ 6,770.00 DEFICIT SURPLUS SURPLUS 12-54 Claritwit REPORT MUNICIPAL L DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 27, 2012 Resolution#: By-law#: Report#: CLD-006-12 File#: Subject: 2012 ACCESSIBILITY PLAN IN ACCORDANCE WITH THE ONTAR/ANS W/TH D/SABIL/TIES ACT RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD-006-12 be received; 2. THAT the 2012 Accessibility Plan attached as Schedule A to Report CLD-006-12 be adopted in accordance with the Ontarians With Disabilities Act; and 3. THAT the Accessibility Advisory Committee be thanked for their ongoing commitment and work. Submitted by: Reviewed by: 4atjBae4L� Franklin Wu, Munici Clerk Chief Administrative Officer plb CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 13-1 REPORT NO.: CLD-006-12 PAGE 2 1. BACKGROUND In accordance with the Ontarians With Disabilities Act, the Council of every municipality shall prepare an accessibility plan addressing the identification, removal and prevention of barriers to persons with disabilities in the municipality's by-laws and in its policies, programs, practices and services. Accordingly, the proposed Accessibility Plan for 2012 is attached as Attachment 1. Once adopted, the plan will be made available to the public on the Municipality's website, through the Clarington Public Library and through the Municipal Clerk's Department. If requested, alternate formats of the document will be made available. Keith Brettell will be in attendance at the General Purpose and Administration Committee meeting to summarize the Plan for Committee's information. 2. CONCURRENCE - Not applicable 3. CONCLUSION It is recommended that the attached document be adopted as the Municipality of Clarington's 2012 Accessibility Plan. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability X Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Patti Barrie, Municipal Clerk Attachments: Attachment 1 - 2012 Accessibility Plan List of interested parties to be advised of Council's decision: Accessibility Advisory Committee 13-2 O tt rr .R,,-, - ��Ij�Ir � 3 STRATEGIC PLAN 2011-1oi4 r �'d- i o y'• t , r �" �L�`i � � ���>I� ' i_��T�XrU����;'= C���-�fir,I����I n K� �� -�J���,��.�•� - . . 1 �> 31 � i INTRODUCTION r The Accessibility for Ontarians with Disabilities Act, 2005 (AODA) received Royal Assent on June 13, 2005. This legislation builds on the Ontarians with Disabilities Act, 2001, in ensuring a fully accessible Province of Ontario by 2025. The AODA includes accessibility standards addressing customer service, transportation, accessible information and communications, accessible built environment and employment accessibility. The first of the standards to be legislated was the Customer Service Standard which came into effect January 1 , 2008 and municipalities and other designated public sector organizations had to comply with the regulation by January 1 , 2010. The Integrated Accessibility Standard has combined the areas of information and communication, transportation and employment. These standards apply to the Government of Ontario, the Legislative Assembly, every designated public sector organization and every person or organization that provides goods, services and facilities to the public or other third parties and that has at least one employee in Ontario. 13-4 Clarington Accessibility Plan-2012 Page 2 'The standard specifies various timelines for the requirements to be met and addresses such items as the provision of accessible formats and communication supports for persons with disabilities, providing accessibility for people with disabilities during their employment life cycle and easy access to transportation services. THE ACCESSIBILITY ADVISORY COMMITTEE The legislation requires that municipalities appoint an Accessibility Advisory Committee (AAC). The Municipality of Clarington's AAC, in accordance with legislation, consists of a majority of members with disabilities, who work alongside staff to develop and facilitate strategies toward a barrier-free Clarington for citizens with disabilities. AAC Past Activities One of the main focuses of the AAC is the education and public awareness of accessibility issues. In order to accomplish this, an education training session/accessibility challenge was undertaken at Clarington Central Secondary School. This activity brought the issue of inclusiveness to 13-5 . Clarington Accessibility Plan-2012 Page 3 the forefront of the students' minds and, through the use of .physical aids, gave the students a small glimpse into the daily challenges faced by many. In order to provide education on the Customer Service Standard, an evening session was organized for the business community, with a presentation from a member of the Toronto Business Improvement Area. Invitations were provided through the Board of Trade and the Business Improvements Areas. The AAC worked in cooperation with the Regional Municipality of Durham and the other area .municipalities to organize the first Regional Accessibility Expo "Breaking Down Barriers". Held at Durham College this was an all=day event, which featured a business breakfast, vendor area, guest speakers and entertainment. The event was very well attended and provided an excellent avenue for vendors of equipment and services which cater to the needs of those with accessibility issues to network and showcase their businesses. 13-6 Clarington Accessibility Plan-2012 Page 4 The Committee was pleased to meet with members of the Downtown Business Improvement Area to discuss ways of incorporating accessibility features into their special events. Items such as additional accessible parking, wider aisles and locations for visitors to sit and rest were included in their designs. Small modifications such as these help to make the community more accessible.for all. During the preparation for the 2010 Municipal Elections, the Committee was involved in assisting the Municipal Clerk's Department with ensuring all voting locations and the Municipality's election website were accessible to all electors. Visits to the voting locations provided invaluable information to the Municipal Clerk in the booking and set up of the various locations. Site plans for new development within the Municipality are reviewed by a sub-committee of the AAC. The comments and suggestions of the sub-committee are forwarded to the Planning Services Department who work with the applicant in providing enhanced accessibility features in their projects. 13-7 Clarington Accessibility Plan-2012 Page 5 This work has resulted in improved facilities being constructed throughout.the Municipality. and raising awareness of accessibility issues. Through the Durham Region Employment Network (DREN), the Committee recently nominated Bibles for Mission for an Accessibility Award, based on their hiring of a number of people with special needs. The Committee was very pleased that the store received the well-deserved award., MUNICIPAL ACHIEVEMENTS Through its various departments, the Municipality of Clarington has accomplished the following: ■ the various websites have been converted to be in compliance with accessibility requirements (Corporate Services Department) ■ a barrier free washroom was completed in May 2011 at the Visual Arts Centre (Operations Department) 13-8 Clarington Accessibility Plan-2012 Page 6 ■ Sidewalkimprovements, eliminating the curb and providing a ramp at various locations throughout the municipality (this is an ongoing project) (Operations Department) ■ Providing "above average" accessible parking throughout the municipality, including one additional spot on the main street of Newcastle Village (Engineering Services Department) ■ Chief Building Official meets with the AAC to review Site Plan drawings (Engineering Services Department) ■ Chief Building Official comments at pre-consultation meetings with respect to accessibility issues (Engineering Services Department) ■. Individual needs are met during all aspects of the recruitment process, ie, large print documents made available, ensuring interviews are held in rooms that are accessible, assistance with completing forms (Corporate Services Department) ■ Facility improvements at Darlington Sports Centre include improved accessible parking, new sliding glass motion sensor for main entrance doors, ramp access to all levels of front lobby areas and fully accessible lobby level washroom (Community Services Department) 13-9 Clarington Accessibility Plan-2012 Page 7 ■ Facility improvements at Garnet B. Rickard Recreation Complex include added new power door operators at arena and multi-purpose room entrances, improved accessible parking, new toilets, sinks, counters and hands-free faucets in arena washrooms, accessible viewing on Pad A arena east side spectator stands, added accessible counter at main customer service desk, added accessible showers in two dressing rooms on Pad A (Community Services Department) ■ Facility improvements at Courtice Community Complex include improved accessible parking, new power operated doors on multi-purpose room, new power door operators on lobby public washrooms, railing in pool change room corridor (Comm,unity Services Department) ■ Offer Summer Day Camp Integration Support — in 2011 , this program was offered to 12 campers with special needs (total of 26 weeks) (Community Services Department) ■ Amended policy so that individuals using wheelchairs are no longer required to sign a waiver to go onto the ice surface (Community Services Department) 13-10 Clarington Accessibility Plan-2012 Page 8 ■ Added accessible counter at the Animal Shelter (Municipal Clerk's Department) ■ 'Training of all employees/contractors/volunteers has been achieved through a "Train the Trainer" program, whereby five staff members have been certified to conduct training sessions as needed. These sessions have been ongoing, and continue to be, in order to ensure all required training is undertaken (All Departments) ■ Consulted with taxi cab companies to ensure compliance with the requirements under the Integrated Standards (Municipal Clerk's Department) ■ Ensured all voting locations and the Municipality's election website were accessible to all electors for the 2010 Municipal Elections (Municipal Clerk's Department) ■ Provision of hearing assistive devices in the Council Chambers (Municipal Clerk's Department) ■ Audio taping of committee and council meetings (Municipal Clerk's Department) ■ Implementation of procedure to ensure access to the lift in the Municipal Administrative Centre is accessible to all (Corporate Services Department) 13-11 Clarington Accessibility Plan-2012 Page 9 ■ Assistance provided to customers with completing required forms, when requested (All departments) FUTURE ACTIVITIES The Committee is very anxious to continue with its workplan in improving accessibility issues for the residents and visitors of the Municipality of Clarington. Plans for the upcoming year include: ■ Overseeing implementation and work with staff on the new Integrated Standard of the Accessibility for Ontarians with Disabilities Act. This will entail review of the Municipality's website to ensure continued compliance, review of communications to ensure accessible formats are available and development of policies, procedures and practices. As well, the Municipality's recruitment and retention practices will require review to ensure compliance with the new legislation. ■ Ongoing customer service training for new employees/ contractors/committee members. 13-12 Clarington Accessibility Plan-2012 Page 10 Continue work in ensuring construction of accessible sidewalks. ® Continuation and enhancement of public education/ awareness program. Communication of the Plan This plan will be available on the Municipality's website and at the Municipal Administrative Centre. Every attempt will be made to have it available to those with disabilities, including the provision of a Braille copy upon request. Questions related to this Plan should be directed to: Patti L. Barrie, CMO Municipal Clerk Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1 C 3A6 Telephone: (905) 623-3379 E-Mail: pbarrie(a>clarington.net 13-13 Clarington REPORT MUNICIPAL CLERK'S Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 27, 2012 Resolution#: By-law#: N/A Report#: CLD-007-12 File#: Subject: RESULTS OF SOUND TESTING AT ORONO FISH AND HUNT CLUB RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD-007-12 be received; and 2. THAT all interested parties listed in Report CLD-007-12 be advised of Council's decision. i Submitted by: Reviewed by: *unicipgfberk Barri CMO Franklin Wu, Chief Administrative Officer PLB/LC CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO LIC 3A6 T 905-623-3379 13-14 REPORT NO.: CLD-007-12 PAGE 2 1. BACKGROUND At the December 5, 2011 meeting, Council received and approved Report CLD-033-11 concerning the work and test results from the acoustical engineering firm of Swallow Acoustic Consultants Ltd. conducted at the Orono Fish and Hunt Club at 3292 Concession Rd. 7 in Leskard. Council went on to direct Staff to conduct additional testing in cooperation with the Gun Club using higher caliber weapons. 2. INVESTIGATION Staff contacted Swallow Acoustics Consultants Ltd. and Ron Aldread from the Orono Fish and Hunt Club to coordinate a time and availability of the rifles to be tested. This time there were to be five different firearms tested with the intent of determining the possible "worst case scenario" of noise from the range. The weapons chosen for this set of tests were: 1. SAKO manufactured 6.5X55 mm. (.264 caliber) bolt action rifle 2. SAKO .458 caliber bolt action rifle 3. Lee-Enfield .303 caliber bolt action military rifle 4. Winchester 12 gauge shotgun 5. Winchester 20 gauge shotgun In order to get the widest possible impact of the sound from the range, staff attended nine properties in Leskard to obtain readings. The attached report from Swallow Acoustic Consultants Ltd. shows the properties and their location relative to the Orono club. Due to the number of properties involved and the variety of firearms being tested, the entire testing process took two days. On January 9th and 10th the Municipal Clerk, the Manager of the Municipal Law Enforcement Division and a representative from the Orono club accompanied the sound engineer to the nine properties while another MLEO remained at the Club to record which firearms were being used. It quickly became evident that the shotguns and the 6.5X55 mm. were generating noise levels well below the 70 dBAI level specified in the by-law and these guns were removed from further testing. The final sets of readings were conducted using the .303 caliber Lee Enfield and the .458 caliber SAKO. The .458 is the rifle often referred to by the residents as the "elephant gun". Prior to the commencement of the tests, staff noted that there has been much work done to the firing booths at the range. They are now enclosed on three sides and ROXUL sound insulation has been applied to the walls and roof, resulting in a significant reduction in the noise levels recorded. Several of the residents were present when the testing was conducted on their properties and many commented on the reduced levels of sound. 13-15 REPORT NO.: CLD-007-12 PAGE 3 Throughout the testing process, the Club has shown a willingness to work with staff to find a resolution to this situation. In order to meet Council's requirements for caliber of weapons to be tested, Mr. Aldread canvassed his members to acquire the weapons, and in the case of the .458 rifle in particular, both the rifle and the ammunition had to be borrowed from another individual since Mr. Aldread no longer owns one himself. The Club has also been working diligently with the Municipality to acquire the land necessary to construct the berm along the east property line. Engineering Services will be bringing forward their own Report on closure and conveyance of the unopened road allowance along the east boundary of the property. Once obtained, the berm will be constructed on the road allowance. 3. RESULTS A review of the Report prepared by Swallow Acoustic shows that two properties did not exceed 57.1 dBAI, (highest ambient level 76.7 dBAI), five properties reached the 60 dBAI level with the highest of them being 68.3, (highest ambient level 82.7dBAl), one property hit a maximum of 79.3 dBAI (ambient 61.4 dBAI) and one achieved 81.7 dBAI (ambient 59.6 dBAI). In total, seven of the nine properties tested did not exceed the permitted maximum of 70 dBAI yet the ambient noise level on three properties did exceed the 70 dBAI limit. Previous discussions with the engineers have indicated a probable decrease in the range of 5 to 10 decibels through the installation of the berm along the east side of the property. If the effects of the berm are consistent with anticipated results, the noise readings for most of the firearms should be reduced to below the 70 dBAI limit set out in the by-law. The one firearm to reach the highest level in each test was the SAKO .458 caliber-rifle: -This is a rifle that is not common with club members and we have been advised that it is no longer being fired at the range. 4. CONCURRENCE This Report has been reviewed by the Director of Engineering Services Department who concurs with the contents of the Report. 5. CONCLUSION This Report is submitted in order to provide the results of the noise testing Council requested to be conducted at the Orono Fish and Hunt Club. Staff appreciates the cooperation received from the area residents and the club in attempting to resolve the concerns brought forward. 13-16 REPORT NO.: CLD-007-12 PAGE 4 It should also be noted that the club has reduced its shooting schedule and are now shooting on their original schedule of Sundays and Wednesdays only, with no outside groups using the range. It respectfully recommended that the report be received and that all interested parties be advised of Council's decision. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Len Creamer, Manager, Municipal Law Enforcement Attachments: Attachment 1 - Swallow Acoustic Consultants Ltd. Noise Report List of interested parties to be advised of Council's decision: Ard Neiman Ron Alldred, President, Orono Fish and Hunt Club Tony Bernardo Nancy Wilson Alan Risebrough Elizabeth MacLeod Bruce Blight Kelly Adams Shelly Richards Lynne & Sue Richards Tammy Gould Jeremy Ross Anne Ball 13-17 SWALLS'05W Acoustics,Noise&Vibration Control February 14, 2012 The Municipality of Clarington 40 Temprence Street Bowmanville, ON LIC 3A6 Attn: Len Creamer Via email to /creamer@ciarington.net Re: Report - Measurements of Impulsive Noise - Orono Gun Club Dear Len, SACL conducted two site visits on January 9 and 10, 2011 to measure noise impact on several residences due to gun firings at the Orono Gun Club at 3292 Concession Road 7, Clarington, Ontario. Sources The impulsive noise sources are five long guns firing separately (not simultaneously) at the gun club. A summary of the sources is provided in Table 1. Table 1: Impulsive Noise Sources ID Name Description G1 Gun #1 SAKO 6.5 x 55 Rifle G2 Gun #2 SAKO .458 Magnum Rifle G3 Gun #3 Lee-Enfield #4 303 British Rifle G4 Gun #4 Winchester 12 GA Shotgun G5 Gun #5 Winchester 20 GA shotgun Receptors The impulsive noise receptors are residences in the vicinity of the gun club. The locations of the receptors are listed in Table 2 and indicated in Figure 1. Table 2: Impulsive Noise Receptors. ID Address Note A 3282 Concession Rd 7 Backyard, 30 m from house B 7374 Leskard Rd Backyard, 30 m from house C 1 7606 Leskard Rd . Backyard, 30 m from house D 7782 Leskard Rd Backyard, property line 20 m from house E 7685 Leskard Rd Front yard, 30 m from house F 7580 Leskard Rd Backyard, 30 m from house G 7560 Leskard Rd Backyard, 30 m from house H 7535 Leskard Rd Front yard, property line 15 m from house I 7506 Leskard Rd Backyard, 30 m from house 2012-02-14 Clarington_Gun2(132-023) Swallow Acoustic Consultants Ltd. Page 1 of 8 366 Revus Avenue,Unit 23•Mississauga,Ontario,Canada L5G 4S5 t:905,271.7888;f:905.271.1846;email:awood@swallowacoustic.ca 13-18 SWALL-SbW Acoustics,Noise&Vibration Control 1 F. 1, i f s b I o c�fr �l1' �F117 v Figure 1: Location of Receptors Limit According to Section 3.1.1 of the Corporation of the Municipality of Clarington By-law 2011-068, the impulsive sound level limit for the gun club is 70 dBAI at the receptors. Instrumentation Sound level measurements were taken on January 9 and 10, 2011 with a Bruel & Kjaer (B&K) hand held analyzer (type 2250, serial number 2630269). It was calibrated before 2012-02-14 Clarington_Gun2(B2-023) Swallow Acoustic Consultants Ltd. Page 2 of 8 366 Revus Avenue,Unit 23•Mississauga,Ontario,Canada L5G 4S5 t:905.271.7888;f:905.271.1846;email:awood@swallowacoustic.ca 13-19 AW Acoustics,Noise&Vibration Control and after measurements with a B&K sound calibrator (type 4231, serial number 2623794). A windshield was mounted on the analyzer during all measurements. Weather Conditions There was no precipitation during site visits. The wind speed was less than 10 km/hr generally from south. The temperature was about 2 °C. The atmospheric pressure was about 101 kPa. The humidity was about 75%. Measurements Impulsive sound level measurements were taken at 9 receptors (A to I). The measurement results are shown in Tables 3 to 11. Table 3: Impulsive Sound Levels at Receptor A ID Sound Level dBAI Note Ala 57.2 Gun #1 Alb .62.7 Gun #1 Aic 63.0 Gun #1 Ata 59.0 Gun #2 A21J 56.8 Gun #2 A2c 52.0 Gun #2 A2d 51.4 Gun #2 A2e 51.4 Gun #2 Alf 51.1 Gun #2 A3a 48.7 Gun #3 A3b 50.1 Gun #3 A3c 55.4 Gun #3 Ma 52.9 Gun #4 A4b 42.6 Gun #4 A4c 60.3 Gun #4 A5a 42.6 Gun #5 A5b 51.1 Gun #5 A5c 43.0 Gun #5 Aka 67.4 Background noise: traffic; no gun firing Akb 61.8 Background noise: light conversation in the middle of backyard, 10 to 15 m from B&K analyzer; no gun firing Table 3 shows that all measured impulsive sound levels at receptor A are below the limit of 70 dBAI. The last two readings ("Aka" and "Akb') in Table 3 are background noise measured without gun firings, using the same algorithm of measuring impulsive sound levels due to gun noise. It can be noted that the noise impact of gun firings is not significant compared to background noise. 2012-02-14 Clarington_Gun2(132-023) Swallow Acoustic Consultants Ltd. Page 3 of 8 366 Revus Avenue,Unit 23•Mississauga,Ontario,Canada L5G 4S5 t:905.271.7888;f:905.271.1846;email:awood@swallowacoustic.ca 13-20 r SWAL Acoustics,Noise&Vibration ion Control Table 4: Impulsive Sound Levels at Receptor B ID Sound Level dBAI Note B-a 71.1 B-b 79.3 B-c 77.0 B-d 63.5 B-e 63.8 B-f 59.2 B-g 59.5 B-h 66.8 Guns #1, 2 and 3 fired out of order B-i 71.2 B-' 74.8 B-k 71.1 B-1 74.6 B-m 69.9 B-n 70.2 B-o 71.9 Bka 61.4 Background noise: traffic; no gun firing Table 4 shows that the measured impulsive sound levels at receptor B due to firings of guns #1, 2, and 3 exceed the limit of 70 dBAI. Although guns #4 and 5 are not included, it can be learned from the following Table 5 that sound levels due to guns #1, 2 and 3 are higher than those due to guns #4 and 5. Table 5: Impulsive Sound Levels at Receptor C ID Sound Level dBAI Note Cia 74.6 Gun #1 C1b 74.6 Gun #1 Cic 75.4 Gun #1 C2a 79.9 Gun #2 C2b 81.7 Gun #2 C2c 80.5 Gun #2 C3a 76.9 Gun #3 Cab 73.8 Gun #3 Cic 76.1 Gun #3 C4a 67.8 Gun #4 Cob 66.5 Gun #4 C4c 67.7 Gun #4 C5a 69.9 Gun #5 C5b 63.5 Gun #5 C5c 70.0 Gun #5 Cka 59.6 Background noise; no gun firing Ckb 53.7 Background noise; no gun Orin Ckc 53.4 Background noise; no gun firing 2012-02-14 Clarington_Gun2(132-023) Swallow Acoustic Consultants Ltd. Page 4 of 8 366 Revus Avenue,Unit 23•Mississauga,Ontario,Canada L5G 4S5 t:905.271.7888;f:905.271.1846;email:awood@swallowacoustic.ca 13-21 SWALL%)W Acoustics,Noise&Vibration Control Table 5 shows that the,measured impulsive sound levels at receptor C due to firings of guns #1; 2, and 3 exceed the limit of 70 dBAI. It can be seen that sound levels due to guns #2 and 3 are higher than those due to other guns. Therefore Tables 6 to 10 focus on the noise of guns #2 and 3. Table 6: Impulsive Sound Levels at Receptor D ID Sound Level dBAI Note D2a 55.8 Gun #2; with noise from foot steps D2b 47.8 Gun #2 D2c 48.0 Gun #2 D3a 45.1 Gun #3 D3b 44.5 Gun #3 D3c 46.6 Gun #3 Dka 1 56.1 Back round noise: light conversation; no gun firing Table 6 shows that the measured impulsive sound levels at receptor D due to firings of guns are all below the limit of 70 dBAI. Table 7: Impulsive Sound Levels at Receptor E ID Sound Level dBAI Note Eta 57.8 Gun #2 E2b 57.5 Gun #2 Etc 57.6 Gun #2 E3a 62.2 Gun #3; traffic noise audible E3b 56.0 Gun #3 E3c 52.6 Gun #3 Eka 67.6 Background noise: light conversation; lane noise; no gun firing Ekb 1 59.1 Background noise: traffic; no gun firing Table 7 shows that the measured impulsive sound levels at receptor E due to firings of guns are all below the limit of 70 dBAI. Table 8: Impulsive Sound Levels at Receptor F . ID Sound Level dBAI Note Fla 63.2 Gun #2 F2b 66.4 Gun #2 F2c 64.0 Gun #2 F3a 55.4 Gun #3 F3b 56.0 Gun #3 F3c 55.3 Gun #3 Fka 79.3 Background noise: light conversation (owner of the house Fkb 82.7 offered coffee);no gun firing Table 8 shows that the measured impulsive sound levels at receptor F due to firings of guns are all below the limit of 70 dBAI. 2012-02-14 Clarington_Gun2(B2-023) Swallow Acoustic Consultants Ltd. Page 5 of 8 366 Revus Avenue,Unit 23•Mississauga,Ontario,Canada L5G 4S5 t:905.271.7888;f:905.271.1846;email:awood@swallowacoustic.ca 13-22 tl SWALLY Acoustics,Noise&Vibration Control Table 9: Impulsive Sound Levels at Receptor G ID Sound Level dBAI Note Gla 66.6 Gun #2 G2b 62.3 Gun #2 Glc 66.6 Gun #2 G2d 67.9 Gun #2; top of slope* G3a 59.5 Gun #3 G3b 64.0 Gun #3 G3c 62.8 Gun #3 G3d 64.2' Gun #3; top of slope* Gka 1 72.1 Background noise: traffic; no gun firing. *Note: Since the house is on top of a slope and the measurement location (30 m away from the house) is down the slope, we also measured the gun noise on top of the slope, a few metres from the house. Table 9 shows that the measured impulsive sound levels at receptor G due to firings of guns are all below the limit of 70 dBAI. Table 10: Impulsive Sound Levels at Receptor H ID Sound Level dBAI Note H2a 55.9 Gun #2 H2b 57.1 Gun #2 H2c 57.6 Gun #2 H2d 55.8 Gun #2 H3a 56.5 Gun #3 Hka 76.7 Background noise: traffic; no gun firing Table 10 shows that the measured impulsive sound levels at receptor H due to firings of guns are all below the limit of 70 dBAI. The reason for Table 1O's including only one reading of the noise of gun #3 is that the gun was out of ammunition. However the measurements at receptors D to G (Tables 6 to 9) indicate that the noise of gun #2 is louder than that of gun #3. Therefore if the noisiest gun #2 meets the limit of 70 dBAI, all other guns meet the limit. Table 11: Impulsive Sound Levels at Receptor I ID Sound Level dBAI Note Ila 60.0 Gun #2 I2b 59.7 Gun #2 I2c 59.5 Gun #2 Iia 67.7 Gun #2, top of slope* I3b 68.3 Gun #2, top of slope* I3c 66.3 Gun #2 top of slope* Ika 60.9 Background noise; Ikb 59.4 no gun firing 2012-02-14 Clarington_Gun2(132-023) Swallow Acoustic Consultants Ltd. Page 6 of 8 366 Revus Avenue,Unit 23•Mississauga,Ontario,Canada L5G 4S5 t:905.271.7888;f:905.271.1846;email:awood@swaliowacoustic.ca 13-23 SWALLJ�W Acoustics,Noise&Vibration Control *Note: Since the house is on top of a slope and the measurement location (30 m away from the house) is down the slope, we also measured the gun noise on top of the slope, a few metres from the house. Table 11'shows that the measured impulsive sound levels at receptor I due to firings of guns are all below the limit of 70 dBAI. Summary Reviewing the impulsive sound level measurements at Receptors A to I (Tables 3 to 11), it can be seen that the noise impact at most receptors meets the limit of 70 dBAI. However, the noise impact exceeds the limit of 70 dBAI at Receptors B and C. The highest measured impulsive sound level is 81.7 dBAI at Receptor C (7606 Leskard Rd) due to firing of gun #2 (sound level ID 'Ub'), approximately 12 dBAI higher than the limit of 70 dBAI. Discussion Considering that the noise of gun firing is directional and that the land between the gun club and receptors is not flat (thus the terrain likely provides various sound attenuation effects at receptors), it is understandable that the sound levels measured at receptors do not have linear relationship with the distances between the gun club and receptors. For receptors B and C, the measured sound' levels clearly exceed the limit. It is likely that the terrain provides little or no sound attenuation to the two receptors. In Section 8 of our noise study report dated November 8, 2011 (project code 131-128), the sound level of 8 RCMP officers shooting simultaneously follows the acoustical rule of "3 dB increase with doubling the number of noise sources". During the site visits on January 9 and 10, 2012, the measured sound levels are due to guns firing separately (one by one). If several people fired together, the noise impact might become higher than the measured sound levels. However, amateurs firing guns together may not necessary become firing simultaneously; ie, the gun shots may still be separate (although close to each other) in time. Therefore it is likely that, with amateurs firing, simultaneous firing will be very rare. This possible effect is no longer a concern in this report. Recommendations Since the terrain makes significant difference with regard to noise impact, we recommend that a,contour map (preferably in AutoCAD .DXF format) of the study area be provided to us for further noise study. Since the sound level measurements show as high as approximately 12 dBAI exceedance over the limit of 70 dBAI, we recommend that noise control measures should be studied so that the noise impact of the gun club meets the limit of 70 dBAI. SACL successfully designed local noise control measures at each gun firing position for a previous project regarding the noise impact of another gun club. 2012-02-14 Clarington_Gun2(132-023) Swallow Acoustic Consultants Ltd. Page 7 of 8 366 Revus Avenue,Unit 23•Mississauga,Ontario,Canada L5G 4S5 t:905.271.7888;f:905.271.1846;email:awood@swallowacoustic.ca 13-24 SWALL15W Acoustics,Noise&Vibration Control Concluding Comments We thank you for the opportunity of conducting site visits and taking sound level measurements early this month. We are looking forward to cooperating with you in further study. If you have any questions regarding this letter, please do not hesitate to call the undersigned. Our contact information can be found at the bottom of this page. Yours truly, Swallow Acoustic Consultants Ltd. Aaron Wood, M.En.g. Reviewed by John C. Swallow, M.A.Sc., P.Eng. 2012-02-14 Clarington_Gun2(B2-023) Swallow Acoustic Consultants Ltd. Page 8 of 8 366 Revus Avenue,Unit 23•Mississauga,Ontario,Canada L5G 4S5 t:905.271.7888;f:905.271.1846;email:awood@swallowacoustic.ca 13-25 Clarington REPORT MUNICIPAL L DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 27, 2012 Resolution#: By-law#: Report#: CLD-008-12 File#: Subject: COUNCIL 11:00 P.M. CURFEW RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD-008-12 be received; and 2. THAT the Procedural By-law be amended in section 4.9.1 to provide that should a Council or Committee meeting, regular or special, still be in session at 11:00 p.m., the meeting will reconvene the following Thursday at 2:00 p.m. Submitted by: Reviewed by: { " atti . ar ' Franklin Wu, unicip Clerk Chief Administrative Officer plb CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 13-26 REPORT NO.: CLD-008-12 PAGE 2 1. BACKGROUND At the meeting of February 14, 2012, Council approved the following resolution: "THAT the Municipal Clerk be directed to report back on amending the Procedural By-law to allow for setting a fixed time for extension of meetings continuing past the 11:00 p.m. curfew, including a review of schedules for all Regional and local Boards and Committees." 2. . PROCEDURAL BY-LAW Currently, the procedural by-law states, in section 4.9.1 "...a regular or special Meeting of Council, GPA or Special Committee shall adjourn at the hour of 11:00 p.m., if in session at that time, and shall reconvene at such other day and time as Council, GPA or Special Committee, by resolution, may direct." The matter of determining an appropriate date and time has caused some difficulty in that members of Council have very full calendars. If a fixed time is set for the extension of meetings, members of Council will be able to block this time period on their calendars in the event a Council meeting must be reconvened due to the agenda not being completed. 3. MEETING CALENDAR In order to determine the best time for Council members to reconvene a meeting, a calendar laying out the various meetings attended by. Council members on a monthly basis has been prepared and is attached hereto as Attachment No. 1. The calendar indicates that the only block of time when no meetings are regularly scheduled is Thursday afternoon. 4. CONCURRENCE - Not applicable 5. CONCLUSION It is not anticipated that the meetings will be required to extend to a later date very often. Given that the Port Granby Agreement Monitoring Committee is the only meeting scheduled for Thursday afternoons and these meetings are only held quarterly, it is recommended that the Procedural By-law be amended to provide that should a Council or Committee meeting, regular or special, still be in session at 11:00 p.m., the meeting shall reconvene the following Thursday at 2:00 p.m. 13-27 REPORT NO.: CLD-008-12 PAGE 3 Notwithstanding this amendment, section 10.12.34 of the Procedural By-law still indicates that a motion to proceed beyond the hour of 11:00 p.m. can be introduced and requires the support of two-thirds of the Members present and voting. It isnot recommended that this section be repealed so that if at 11:00 p.m. Council is very near the'end of the agenda, the meeting can be extended for a few minutes in order to complete the business. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Patti Barrie, Municipal Clerk Attachment: Attachment 1 — Monthly Calendar 13-28 Attachment No. 1 to Report CLD-008-12 »: Q E ca � U- 0 O o O C O a) .L 3 _a U � > v � o 0 c c � T E E E a) E c a) c M � � U = o� o E c °� � o � c c (U o U O E � Y 0 0 �' O o Y L COY 0 E � a mE vo, E a) E 7 a) O m v-- > N C L- v- U d o o Cu a) Cl) a m a) o m Cu aoi (ua) � c sM O � .=. C 3 (U 2' Z D a O N rnN v N a C C O C E E E 2 E LL O O O Q a) U O L °6 ._ t v- N 0 'O :_• OO C C C O O 2'-, cA 0 Z ayi Y � Zo a) ME E -3E 0E a) 2,1 C L!J v � aoi Yaoi oi3 ao o Na) co a3 a) � J m o c� Q U O `h Z 4•- o o U 0 °�co -) o U N N Cu QY cY 'NCY Y > T C U L N a) m a) a) Q a) a3 a) O O O en J 0) Ma) 3 C o � 3 0�� 3 I 3 L Y � O a or" �� � M °a �c ZQom. O U > ... m U 0 o a) 4) = L (a E o .. O � m c — t Eo � o E aa) 0 o .. a) E E QU E N � otSU � o Zw mo o cno o � o E 0 00 > o c-seaa)) L) aa)) E � o M QE ZaE E �jo of EE t5E •C N C 4) N N Y C N a) r..Q a) N �' !� N a) 7 a) C $ (0 () ��, ->a Q) � -C CO y'C-+ O .�Lr � E L .00+ a) � -r- O E y (6 C E C v- > O a) a) O Q 3 O O _ O O v O v- U) a) =v- U v- E v- � � (UL OY Nc )4 C E N � �Y p �C VY C �' o �' a) �'N U a) (6 41 3 O O U f6 a) N a) CO a) a) � � `° 0 3 E3 �3 .� 3 3 CO a) c3 a; a: LL Z mU) U 2 C) mZ � H it Y ,Y m a) M : o c O N A U 0 _L a) � M tM o o cO °) _ c a) C i � C m P Q W 13-29 Clarbgtoa REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 27, 2012 Resolution#: By-law#: Report#: COD-004-12 File#: Subject: PUBLIC SECTOR SALARY DISCLOSURE ACT REPORT FOR 2011 YEAR RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-004-12 be received; and 2. THAT in accordance with the Public Sector Salary Disclosure Act, the appropriate Ministry be notified, which employees, were paid a salary of $100,000 or more (as defined in the Act), for the year 2011. Submitted by: Reviewed by: 0 4arie LMarano, H.B.Sc Franklin Wu, Director of Corporate Chief Administrative Services/Human Officer Resources M M/gj CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO LIC 3A6 T 905-623-3379 14-1 REPORT NO.: COD-004-12 PAGE 2 1. BACKGROUND AND COMMENT 1. On January 29, 1996, the Ontario Legislature passed the Public Sector Salary Disclosure Act. This Act requires the Municipality to disclose annually the names, positions, salaries and taxable benefits of employees paid $100,000 or more a year. 2. The definition of salary paid is per the Income Tax Act. Specific boxes from the T4 are used to calculate the salary paid (box 14) and the taxable benefits (boxes 30, 32, 34, 36, 38, and 40). It is important to note that the basic pay is the gross salary before statutory deductions for tax, C.P.P., E.I.., etc. 3. For elected officials, the one-third non-accountable expense allowance paid to an elected officer to perform the duties of that office is not included in box 14 and therefore not included in the amount reported here. 4. The municipality is required to submit this information to the Ministry of Municipal Affairs and Housing and to include the information in the Municipality's annual financial statements. 5. The Ministry of Finance will prepare, for public release on April 1St, a compendium of records of all employees in the Province whose salaries are disclosed. 6. In 2011, employees paid a salary as defined in the Public Sector Salary Disclosure Act, 1996, of $100,000 or more by the Municipality of Clarington are listed on attachment#1. 2. CONCURRENCE - Not applicable CONFORMITY WITH STRATEGIC PLAN — Not Applicable Attachment: Attachment 1 - List of Individuals Earning $100,000 or More 14-2 2011 SALARY DISCLOSURE LIST Attachment#1 Surname Given Name Position Title Salary Paid Taxable Benefit Wu Franklin Chief Administrative Officer $ 233,635.45 $ 2,474.32 Allison Andrew C Municipal Solicitor $ 174,776.49 $ 1,915.77 Marano Marie Director of Corporate Services $ 173,137.93 $ 1,912.51 Taylor Nancy Director of Finance $ 165,145.73 $ 1,755.43 Cannella Anthony Director of Engineering $ 157,804.87 $ 1,755.43 Caruana Joseph Director of Community Services $ 155,617.17 $ 1,755.43 Weir Gordon Director of Emergency Services $ 149,208.76 $ 1,695.31 Crome David Director of Planning $ 147,983.80 $ 1,682.28 Hopkins Edith Library Director $ 145,346.96 $ 1,626.79 Horvath Frederick Director of Operations $ 138,081,27 $ 1,636.58 Barrie Patti L Clerk $ 135,864.62 $ 1,581.04 Calhoun Timothy M Fire Captain/Training Officer $ 135,717.57 $ 646.23 Berney Mark Deputy Fire Chief $ 132,581.66 $ 1,474.64 Hesson William Deputy Fire Chief $ 132,436.49 $ 1,474.64 Van Dyk Robert G. Information Technology Manager $ 125,107.64 $ 1,422.38 Pigeon Richard Chief Building Official $ 124,810.66 $ 1,474.64 Pellarin Carlo Development Review Manager $ 122,826.52 $ 1,422.38 Langmaid Faye Manager Special Projects $ 122,657.38 $ 1,432.73 Benson Leslie Transportation and Design Manager $ 122,168.97 $ 1,342.58 Gordon Lori A. Deputy Treasurer $ 120,548.89 $ 1,422.38 Salazar Carlos Community Planning & Design Manager $ 120,231.23 $ 1,422.43 Foster Adrian Mayor $ 116,383.68 $ 1,473.73 Oliver Gary Fire Captain $ 115,810.73 $ 641.91 Clark Norman A Construction Manager $ 114,538.11 $ 1,307.78 Acorn George Facilities Manager $ 114,175.19 $ 1,318.05 Windolf Peter Park Development Manager $ 111,476.47 $ 1,307.78 Albright Ron Manager of Infrastructure $ 111,244.23 $ 1,307.78 Chambers L. Donald Fire Captain $ 110,422.87 $ 644.70 Cooke Jennifer J Communications&Tourism Manager $ 110,140.91 $ 1,227.98 Del Grande Linda Library Deputy Director $ 109,896.95 $ 1,195.39 Greentree C. Anne Deputy Clerk $ 109,684.71 $ 1,307.78 Dusseldorp Gary E Fire Captain $ 108,916.32 $ 649.37 Klosinski Ron Fire Captain $ 107,817.42 $ 640.55 Ruiter Edward C. Fire Captain $ 107,599.17 $ 662.70 Genosko Robert G. Operations Supervisor $ 106,449.69 $ 1,200.29 Dennis Murray 1st Class Firefighter $ 105,614.53 $ 613.99 Meredith Sharon Recreation Services Manager $ 105,168.21 $ 1,307.78 Bradley Grant E. 1st Class Firefighter $ 104,754.31 $ 606.80 Lomax Peter A Fire Captain $ 102,441.02 $ 640.56 Reinert Randolf Fire Prevention Officer $ 102,334.43 $ 655.70 Ulrich Mark O 1st Class Firefighter $ 102,153.55 $ 606.80 Dawson Jeffrey J. 1st Class Firefighter $ 101,813.44 $ 644.32 Devitt Murray Operations Supervisor $ 101,503.97 $ 1,202.74 Brent Rosalie Manager of Accounting Services $ 101,351.11 $ 1,207.36 Vanderkooi Rick 1st Class Firefighter $ 100,234.22 1 $ 626.61 14-3 Cla ri i w wn REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 27, 2012 Resolution#: By-law#: Report#: COD-005-12 File#: Subject: JOINT HEALTH & SAFETY COMMITTEE — 2011 SUMMARY RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-005-12 be received for information. Submitted by: 9 N Mike McCron, Co-ChairLa ouceur, Co-Chair Joint Health & Safety Committee Joint Health & Safety Committee l Reviewed by: Mare Marano, H.B.Sc., C.M.O., Franklin Wu Director of Corporate Services/ Chief Administrative Officer Human Resources MM/LW/MM/ML/gj CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 14-4 REPORT NO.: COD-005-12 PAGE 2 1.0 BACKGROUND 1.1 Report COD-005-12 has been prepared to provide Council with an update of activities undertaken by the Joint Health and Safety Committee during the past year. The Occupational Health and Safety Act requires the Joint Health and Safety Committee provide the employer with an annual update if requested. This report also provides a summary of incidents and accidents that occurred in the workplace during 2011. 2.0 2011 HIGHLIGHTS 2.1 Review and Update of Corporate Health & Safety Policies Work has been progressing throughout the year to review and update all of the Corporate Health. & Safety Policies. The update and review process will be complete before the end of this year. 2.2 Workwell Program The Workwell Committee from our very successful Workwell Audit from 2006 has been reassembled. Working meetings began in 2011 and will continue in 2012. Group members are reviewing and updating each Section of the WSIB Workwell Health & Safety Audit Assessment. 2.3 WSIB Safety Group The Municipality has joined a WSIB "Safety Group" sponsored by Pubic Services Health & Safety Association. The goal of this group is to have each group member set targets to improve elements of their H&S Program. If all group members reach their targets after being audited by WSIB there is potential to receive up to 6% of their annual premium back from WSIB in the form of a rebate, which for Clarington could result in savings of up to approximately $27,000 based on an annual premium of$450,000. This is in addition to any NEER rebate. 2.4 2010 NEER Statement Results Throughout the course of the year, the WSIB monitors the number of reported incidents and accidents. Employers are required to advise the WSIB of any injury that requires medical aid and/or lost time. The cost value of these claims is reported back to the employer quarterly in the form of a NEER statement. NEER is referred to as the New Experimental Experience Rating. The individual employer's performance is measured through the WSIB Performance Index 14-5 REPORT NO.: COD-005-12 PAGE 3 utilizing the previous four (4) year injury history and are used in part to assess the employer's annual premiums. A rating of 1.0 is neutral; above 1.0 requires addition premium surcharges to be paid by the employer; and a rating below 1.0, the employer receives a refund of premiums. These adjustments are in addition to the base rate group premium of$2.19 per $100.00 of earnings. Clarington has been in a refund situation for the past number of years with the exception of 2010. On April 28th, 2010 during suppression operations a volunteer fire fighter suffered a very serious knee injury. The damage to the knee was extensive and required surgery to repair. After a long road of rehabilitation, we are happy to report the Firefighter has recovered and returned to active duties on February 2, 2011 in his volunteer capacity. Preliminary estimates from WSIB for 2011 indicate Clarington will be in a refund situation. Refunds/Surcharges for the past 4 years are as listed: Year Performance Index Refund or (Surcharge) 2011 0.03* (estimated) $100,000.00* (estimated) 2010 2.03 ($105,601.31) 2009 0.19 $70,221.95 2008 0.06 $32,551.83 *The 2011 Refund is a WSIB estimate only at this time. The final figure will not be available until the September 2012 cost statement arrives from WSIB. 3.0 EARLY and SAFE RETURN TO WORK PROGRAM 3.1 In order to reduce lost earnings costs to the above noted NEER program, the WSIB encourages all employers to develop an Early and Safe Return to Work program. The purpose of this program is for the employer to work with the injured employee to return to work as soon as possible after experiencing a work- related injury. 3.2 In most cases, employees who experience a work-related injury return to work within 24 hours and do not incur lost wages. However, in more serious injuries, employees may not be able to perform their normal duties. In the past, those employees would have remained off work until they were able to return to full 14-6 REPORT NO.: COD-005-12 PAGE 4 duties. The Early and Safe Return to Work Program allows the employer to offer the employee alternate duties that would be meaningful to the employer,and not cause any further injury to the employee. By doing so, the employee returns to work earlier than they normally may; the employee does not collect WSIB payment for lost wages and the employer does not incur increased WSIB premiums. Clarington has an early and safe return to work program and policy in place. 4.0 ACTIVITES 4.1 The Joint Health and Safety Committee (JH&SC) is co-chaired by Municipal staff representing both management and workers within the Municipality. The Health & Safety Coordinator now occupies the management co-chair position ongoing. The committee represents Non-Affiliated workers, Canadian Union of Public Employees Local 74 (both Inside and Outside Workers) as well as the Clarington Fire Fighters Association Local 3139. 4.2 The Committee consists of 16 members (members list; attachment #1) plus 15 alternate members who attend meetings in the absence of a JH&SC Member; and, assist with monthly facility inspections. 4.3 The Municipal JH&SC members meet every month with the exception of July and August. All minutes are retained within statutory limits and current minutes are posted for all staff on the Health and Safety Boards located at every workplace within the Municipality. A typical agenda may include: • Agenda Review • Introduction of Guests • Department Head Presentation • Approval of Previous Minutes • Business Arising from Minutes • Review of Previous Month Workplace Inspections • Current Workplace Inspections • Accident/ Injury Statistics Review • Update from Emergency Services • Update from Health & Safety Coordinator • Other Business • Workplace Inspection Assignments 4.4 The JH&SC members also conduct monthly inspections of Municipal workplaces. On a monthly basis, there are at least fourteen inspections carried out by the JH&SC. The Occupational Health and Safety Act (OH&SA) states that all 14-7 REPORT NO.: COD-005-12 PAGE 5 facilities must be inspected monthly; and where it is not practical to for a complete inspection, at least part of the facility must be inspected. In addition the requirement to inspect municipal work sites, all other municipally owned facilities (Board operated community centres) are inspected at least once per year. Inspection forms are also retained and the current forms posted on the JH&SC Boards for staff information. 4.5 JH&SC members participated in 2 separate full day training upgrade sessions in 2011. The first session in October included five modules; Slips, Trips and Falls, Ergonomics, Personal Protective Equipment, Prevention of Falls from Heights and Workplace Inspections. The second session in November was on Risk Assessment/Hazard Analysis. 5.0 INCIDENTS AND ACCIDENTS 5.1 Incidents and accidents are tracked and reported on a monthly basis to the Health & Safety Committee. The statistics are used to identify trends and opportunities for training. SUMMARY OF INJURY/INCIDENT REPORTS 2010 —2011 to Date (May 31St, 2011) 2010 2011 TYPE OF INJURY—All Incidents Lifts and Strains (including RSI) 18 18 Slips Trips and Falls 14 18 Burns 2 4 Animal Bites & Scratches 1 2 Pinch 2 3 Miscellaneous (including cuts) 21 19 Near Miss 3 1 Property Damage 2 7 Illness 2 TOTAL 63 72 14-8 REPORT NO.: COD-005-12 PAGE 6 5.2 The Workplace Safety & Insurance Board (WSIB) requires employers to report a work related accident if they learn that a worker required health care and/or; is absent from work, earns less than regular pay, requires modified work at.less than regular pay, or the worker does not receive medical attention but requires modified work for more than seven calendar days following the date of the accident. Employers are not required to report a work related accident if the worker receives only first aid. The reported number of workplace incidents to WSIB is as follows: REPORTS TO WSIB 2010 2011 Medical Aid 12 19 Lost Time 4 5 TOTAL 16 24 6.0 COMMENTS 6.1 Support for the Health and Safety Program within the Municipality has been endorsed by all staff from the part-time occasional staff member to full time staff, supervisors, managers, department heads, CAO and Council. This support has been demonstrated by both reduced claims costs, reduced lost time costs. Continued support for staff training programs and awareness will continue to reduce injuries and costs within the workplace. 7.0 CONCURRENCE - Not applicable CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Mike McCron, Health & Safety Co-ordinator Attachments: Attachment 1 — Joint Health and Safety Committee Members - 2012 Attachment 2 — Health and Safety Policy Statement - 2012 14-9 Attachment#1 Leading the Way JOINT HEALTH AND SAFETY COMMITTEE MEMBERS 2012 All phone numbers are Area Code 905 NON-AFFILIATED MEMBERS ALTERNATES Ext Ext Mike McCron** 6233379 Patti Barrie* (M) 6233379 Corporate Services— 1St Floor MAC X2204 Clerk's—2nd Floor MAC X2102 Len Hunter (M) 4351061 Mark Berney** 6233370 Community Services—SCA x222 Emergency Services—HQ X2430 Lockie Longhurst** 263-2291 Jenny Bilenduke** 6233379 Operations— Hampton X535 Engin eerin —3`d Floor MAC X2301 Marie Marano (M) 6233379 Jennifer Cooke* (M) 6233379 Corporate Services- 1St Floor—MAC, X2202 Corporate Services t-4th Floor MAC X2214 Steve Myers** 435-1061 Ken Ferguson (M) 623-5728 Community Services—SCA x230 Community Services - RRC x630 Gord Weir** 623-3379 Gerry Jordan (M) 6233379 Emergency& Fire Services—HQ X2430 Corporate Services— 1St Floor MAC X2201 Lisa Wheller (M) 623-3379 Nancy Taylor (M) 6233379 Corporate Services— 1st Floor MAC X2205 Finance— 1St Floor MAC X2602 Lori Gordon** 623-3379 Finance— 1St Floor MAC X2604 AFFILIATED MEMBERS ALTERNATES Marc Ladouceur**(F) Co-Chair 623-5126 Dan Worrall** (F) 623-5126 Emergency& Fire Services Emergency& Fire Services Michael Ste.Croix (M) 623-3379 Rob Groen** (M) 623-3379 Finance— 1 St Floor MAC X2615 Operations/Build. Services- 1St Floor MAC X2920 Stewart Richardson N 623-5126 Bob Russell (M) 623-3379 Emergency& Fire Services Plannin Services-3rd Floor- MAC X2421 Adrian Coolen** 6233379 Tom Stout (M) 263-2291 Engineering—3`d Floor- MAC X2316 Operations - Hampton Rob McKay* (M) 263-2291 Jan Vreeker (M) 623-3379 Operations—Hampton Cor orate Services—4th Floor-MAC X2216 Paul Neto** 6233379 Mike Bourke (M)- 263=2291 Operations— Basement—MAC X2922 Operations -.Hampton Jason Campbell (M) 263-2291 Operations Hampton Workplace Inspectors Tom Vendrasco (M) 623-3379 Brigitta Harris (M) 623-3379 Clerks—2nd Floor- MAC X2113 Corporate Services— 1St Floor-MAC X2211 Aidan McConkey (F) 623-5126 Emergency & Fire Services Secretary Alternate June Gallagher 623 3379 Gerry Jordan 6233379 Clerk's—2nd Floor- MAC X2106 Corporate Services— 1St Floor MAC X2201 Advisor Franklin Wu — CAO 6233379 CAO's Office—3rd Floor- MAC X2002 Meeting Quorum: 6 Affiliated and 4 Non-Affiliated Members and/or Alternates * Certified Members - Part 1 Effective Date: January 2012 ** Certified Members— WPS (Bold) (M-Municipal/F-Fire) JAHEALTH&SAFEMCommittee\JHSC Members.doc 14-10 ATTACHMENT#t. Leaclirtg the Way ADMINISTRATIVE & CORPORATE POLICIES E-13 'HEALTH AND SAFETY POLICY STATEMENT SECTION: E DATE APPROVED: February 28, 2006, CATEGORY: LAST REVISED: January 4, 2012 SUBSECTION: 13 APPROVED BY: CAO APPLICATION: All Employees The Municipality of Clarington is committed to the protection of our employees and property from accidental loss. We believe that this is critical to the success of our business and our goal is zero incidents of injury, illness or damages, We believe an accident free workplace is possible. - The Health and Safety of our employees is of the utmost Importance in all of our operations, and is a shared responsibility, which must be accepted by everyone in our workplace. A successful safety program and a safe workplace depends on concern and commitment from all personnel, The responsibility for Health &Safety ultimately rests with senior management, but managers and supervisors at all levels will be held accountable for the safety performance of their employees. However, all employees have the responsibility of working safely and protecting the lives and health of themselves and their fellow workers. Being alert to unsafe conditions or practices, looking out for fellow employees and reminding them when they do something unsafe, as well as reporting unsafe conditions is imperative, if we are to achieve our goal, 'in support of these beliefs, we must accept our responsibilities to minimize risk and injuries to our fellow workers, the public we proudly serve, and to ourselves. Health & Safety must be in our thoughts 24 hours a day, seven days a week. We must meet, and wherever possible exceed, the requirements of all applicable health and safety legislation/regulation, our own standards and work procedures, along with applicable industry standards. Contractors will be held accountable for all infractions of their workers. Contractors and their workers who do not follow the Health & Safety program of the Municipality of Clarington will be asked to leave the work site. By accepting these responsibilities and through active participation and co-operation we will together achieve our goal for a safe, healthy and productive work environment. Our Health and Safety Program Manual and policies will be subject to annual review. Joint Health & Safety Franklin Wu, CAO Mike McCron, Non-Affiliated 'Co-Chair r Mar"'_hadauc-e--0 Affiliated Co-Chair i 14-11 Clarington REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: FEBRUARY 27, 2012 Resolution#: By-law#: Report#: FND-004-12 File#: Subject: FINANCIAL UPDATE AS AT DECEMBER 31, 2011 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND-004-12 be received for information. 1 � Submitted by: ff',�G i il�l�' %�� �i �� Reviewed by: Nancy T�ylor, BABA, CA. Franklin Wu, Director of Finance/ Chief Administrative Officer Treasurer NT/CC/hjl CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 15-1 REPORT NO.: FND-004-12 PAGE 2 1.0 BACKGROUND AND COMMENT 1.1 The financial update report has been designed to focus on overall budget variance reporting. The format and layout of this report is consistent with report FND-023-11 presented previously to Council. 2.0 FOURTH QUARTER OF 2011 RESULTS 2.1 Attachment "A", The Summary of Operating Expenditures and Revenue statement compares the Municipality's budget to actual posted expenditures as of December 31, 2011. The statement reflects the Municipality's operating budget only and excludes year to date expenditures for the consolidated hall/arena boards. Net year to date expenditures to December 31, 2011 total $39,922,860 which represents 93.1% of the year to date budget as of the end of 2011. 2.2 Attachment "A" is intended to provide an indication of the status of the Municipality's operating accounts compared to the approved budget as at December 31, 2011. It is important to the note that the figures presented in this report do not represent the final year end figures. Year end accruals and adjustments necessary to ensure revenue and expenditures are charged to the appropriate fiscal year will continue to be done to finalize the 2011 year and prepare the Municipal Financial Statements in accordance with the Canadian generally accepted accounting principles. These are unaudited year-end figures as our audit will not be completed until end of June 2012. 2.3 The Non-Departmental revenues are on target at 99.6% of the budgeted amount. As noted above there are still some year-end adjustments and accruals to be posted and the numbers are not final. 2.4 Overall, the operating budget is on target for the Mayor and Council as well as the CAO's office. The Mayor and Council expenditures are 93.5% of the total 2011 budget. The CAO's office is at 100.8% of the 2011 budget. 2.5 The Legal Department does not have a full year of historical reference for the 2011 budget dispersion and 2011 revenues. The budget for the 2011 legal revenues was a best estimate using past legal undertakings. As of December 31St, the net Legal expenditures are 105.3% of the total 2011 budget. Revenue is less than budgeted at 37.0% however expenditures are also below budget at 81.0% of total budget. Essentially, recoverable professional fees expense was below budget so the offsetting revenue is also below budget as there is no need to recover what has not been spent. REPORT NO.: FND-004-12 PAGE 3 2.6 The Corporate Services net expenditures are at 97.7% of the 2011 budgeted amount. Both revenue and expenditures are in line with the 2011 budget at 97.8% and 97.7% respectively. 2.7 The Finance net expenditures are at 84.5% of the total 2011 budget. The Finance revenues are higher than the annual budget at 142.3%. This is due'to the higher than budget amount of the fines and penalties on taxes. The year to date figures of 2011 ($1,782,915) is higher than budgeted ($1,200,000 for 2011) but are slightly lower than the 2010 interest and penalties ($1,833,647). This is a reflection of the improvement in the collection of outstanding taxes. The increase in revenue is moderated by an increase in insurance costs and tax write offs. The 2011 tax write offs have been addressed in previous Finance reports FND-003-12 and FND-020-11. 2.8 The Emergency Services net expenditures are in line with the 2011 budget figures. The total 2011 year to date expenditures represents 98.9% of the total 2011 budget. Revenues are above budget due to revenues received from Ontario Power Generation for training, call backs, annual inspection and fire safety plan review for approximately $75,000. 2.9 The Engineering Department 2011 net expenditures are currently $2,233,669 or 64.5% of the 2011 budget. This favourable percentage can be attributed to the spike in the building permit revenue in December. Building permit revenue is $986,493 over the budgeted amount of$1,250,000 or 178.9% of the original budgeted amount. As of January 1, 2012 there was a change to the Ontario Building Code. This amendment, concerning the energy efficiency requirements of residential and large buildings, is a substantial cost increase to the builders. As a result, there was a significant increase in building permits in order to avoid the new building code requirement. Note that this will have a negative effect on the building permits and development charges for the first quarter of 2012. 2.10 The Operations Department net expenditures are $15,367,420 or 97.1% of the 2011 budgeted amount. Debenture payments are a fixed expense and are at 100% of the budgeted amount. The Fleet expenditures are currently below the budgeted amount at 34.4% though as noted in 2.2 there are still year end adjustments to be made. Operating expenditure (not including debenture and fleet) are overall in line with the 2011 budget at 100.6%; however, within the operations activities there are some areas that are under budget due to work being deferred to 2012 and some over budget. Some areas that are over budget are winter controls costs (plowing, sanding and salting), senior snow clearing, and pavement patching. The Operations department brings an annual report to Council on winter activities that will provide further details. An increase in 15-3 REPORT NO.: FND-004-12 PAGE 4 revenue, 115.8% of the 2011 budget, is due to increase in recoverable road winter and spring maintenance charges. 2.11 Community Services 2011 net expenditures are approximately 97.8% of the 2011 budget. While there has been a slight decrease in facility rentals, overall the revenues are on target at 97%. The Community Services department has recognized some saving in operations due to a reduction in utility expenses. This can be attributed to the positive effect of the energy retrofits at RRC and DSC and increased energy conservation efforts in the facilities. The mild weather in 2011 also has helped to reduce some of the utility cost. 2.12 The Planning Department net expenditures are 82.2% of the 2011 total budget. This can be credited to an increase in Planning revenue such as rezoning fee, part lot control fees, site plan fees and subdivision application fees which all exceeded the 2011 budget amounts. Planning revenue is higher than budget by $477,666 or 213.3% of the 2011 budget. 2.13 Attachment "B", Continuity of Taxes Receivable for the year ending December 31, 2011 provides the status of the taxes billed and collected by the Municipality of Clarington during the fourth quarter of 2011. A total of$2,299,058 in supplementary tax bills were issued to property owners in the Municipality during this period. At the end of December 2011, a total of $8,138,427 remains unpaid. The net balance is $180,077 lower than the prior,year at this time. The changes in collection processes and procedures implemented during 2009 and continued since that time have been successful in holding the line on the balance of taxes outstanding. The 2011 fourth quarter results are a slight improvement over 2010. This is an ongoing process and there is more work is to be done in 2012, to support the continued success the collection of taxes receivable. 2.14 Attachment "C", Investments Outstanding as of December 31, 2011 provides the status of the Municipality's general, capital and reserve fund investment holdings at the end of the third quarter. The Municipality at December 31, 2011 holds $0 in general fund investments, $0 in capital fund investments and $47,352,591 in reserve fund investments to fund future commitments. General fund investments are short term in nature and timed to mature when funds will be required. Investments held in the Municipality's portfolio are reviewed on an ongoing basis to ensure they meet the requirements of Section 418 on the Ontario Municipal Act and the Municipality's investment policy. Currently, general fund investments are held in the Municipality's general bank account as the interest rate on the account is more favourable than money market instruments as a result of current economic conditions that are likely to continue for some time. 15-4 REPORT NO.: FND-004-12 PAGE 5 2.15 Due to the timing of this report Attachment "D", Debenture Repayment.Schedule is shown as of January 1, 2012. It provides the status of the Municipality's long- term obligations. The Municipality has $24,200,891.51 in outstanding debt as of January 1, 2012 and debt repayment obligations of$3,525,111.16 for 2012 as reflected in the 2012 budget. The annual principal and interest payments required to service these liabilities are well within the annual debt repayment limits prescribed by the Ministry of Municipal Affairs and Housing. 2.16 Attachment "E", Municipal Development Charges as of December 31, 2011 provides the total Municipal development charges collected of $13,164,542.79. In 2010 Development Charges Background Study, it was forecasted that the municipality would be collecting approximately 699 residential units total for 2011 or approximately 58 units per month. As of December 31, 2011 we had 869 units. 2.17 Analyzing the number of units issued in 2011, there was an increase of 49.8% in the number of units issued in 2011 compared to 2010. In comparing the total dollars collected in 2011 to 2010, there was an increase of 53.9% in municipal development charges collected. 2.18 The increase in the Development Charges can be attributed in part to an improvement in the economy. However, as of January 1, 2012 there was a change to the Ontario Building Code. This amendment concerning the energy efficiency requirements of residential and large buildings is a substantial cost increase to the builders. There was a significant increase in building permits and development charges in December 2011 in order to avoid the new building code requirement. This will have a negative effect on the building permits and development charges for the first quarter of 2012. 3.0 CONCURRENCE: None 4.0 CONCLUSION 4.1 The report is provided as information to Council. Ongoing reports will be provided quarterly. 15-5 REPORT NO.: FND-004-12 PAGE 6 CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: _ Promoting economic development X Maintaining financial stability _ Connecting Clarington _ Promoting green initiatives Investing in infrastructure _ Showcasing our community _ Not in conformity with Strategic Plan Staff Contact: Nancy Taylor, B.B.A., C.A., Director of Finance/Treasurer Attachments: Attachment "A": Summary of Operating and Expenditure and Revenue Attachment "B": Continuity of Taxes Receivable Attachment "C": Investments Outstanding Attachment "D": Debenture Repayment Schedule Attachment "E": Municipal Development Charges 15-6 N 0 O 'C c6 O O 0O .h :� O d' �- � d) :LO (f) h ,O :r M 0 0) m Ili (q O : v0t N h N M O . :N h LL N dM v< ; coW � ' N dN N CU F- L U CO CD Lr) N d) co 'd' (� 00 0 O O d h h t O O Z :47 (t) (0 1 N (D :(D 'd' O M Cl) _L, h N 0 0) It t U) 0) d' U')w 00 0 :h h h '` N O ,'N (D L O M m .r r . .C� h O :(0 M O O M (D t 00 _ O 00 : .(O M 0) Lr) ;N (p U- ,m 'O O h :h Cl) 00 d' ;O t O h 'h (n N M 00 M :(f') t :N LO h co .� M M U :� v N N h ~ . 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ATTACHMENT "B" CORPORATION OF THE MUNICIPALITY OF CLARINGTON Continuity of Taxes Receivable for the Fourth Quarter of the Year 2011 TSep 30,2011 DECEMBER DECEMBER BEG.BALANCEINTEREST TAXES PAYMENTS/ 2011 2010 RECEIVABLE ADDED BILLED BALANCE ADJUST.- PREPAID TAXES Note 1 2,924,250 2,941 883 CURRENT YEAR TAXES 13,377,478 1,955,523 15,333,001 (11,438,104) 3,894,897 3,910,945 PENALTY AND INTEREST 189,036 315,697 504,733 227,716 277,018 279,837 FIRST PRIOR YEAR TAXES 3,321,386 274,905 3,596,291 (1,046,833) 2,549,457 3,069,833 PENALTY AND INTEREST 239,406 109,547 348,954 155,599 193,355 240,565 SECOND PRIOR YEAR TAXES 998,266 68,630 1,066,895 (422,614) 644,281 883,890 PENALTY AND INTEREST 99,513 33,501 133,014 65,373 67,641 93,715 THIRD&PRIOR YEARS TAXES 496,711 - 496,711 (91,562) 405,149 568,359 PENALTY AND INTEREST 159,435 16,356175,791 69,161 106,629 271,361 TOTAL 18,881,230 475,101 2,299,058 21,655,389 13,516,962 8,138,427 9,318,'M41 "* Includes refunds,write-offs,357's,etc. NOTE 1: Prepaid taxes include property tax preauthorized payment program(PAP). 15-9 CORPORATION OF MUNICIPALITY OF CLARINGTON ATTACHMENT"C" INVESTMENTS OUTSTANDING As at December 31,2011 ISSUER OF COST OF INTEREST MATURITY MATURITY INVESTMENT INVESTMENT RATE DATE AMOUNT GENERALFUND TOTAL GENERAL FU ND CAPITAL FUND TOTAL CAPITAL FUND NON DEV.CHARGE MONIES RBC GIC-RBC 2,000,000.00 . 4.05% 16-Mar-12 2,439,161.00 RBC GIC-RBC 1,000,000.00 1.77% 02-May-12 1,000,000.00 BNS GIC-BNS 5,100,000.00 2.00% 01-Oct-12 5,306,040.00 TD BA-TD 1,471,061.00 4.80% 30-Oct-12 1,859,675.00 RBC BA-RBC 1,500,631.20 1.932% 01-Nov-12 1,548,000.00 PROV ONTARIO STRIP BOND-PROV '699,779.86 2.50% 02-Dec-12 759;557.00 BMO GIC-BMO 1,091,974.00 1.50% 21-Dec-12 1,108,353.61 BMO GIC-BMO 2,033,000.00 1.50% 20-Dec-12 2,063,495.00 BMO GIC-BMO 2,476,430.00 2.10% 20-Dec-12 2,581,532.17 1 17,372,876.06 TD BA-TD 1,503,357.00 4.80% 08-Jan-13 1,900,502.92 BNS GIC-BNS .1,546,695.00 4.50% 12-Feb-13 1,927,463.38 BNS GIC-BNS 599,161.00 4.35% 04-Mar-13 •741,320.00 TD GIC-TD . 1,009,028.00 4.45% 25-Mar-13 1,254,427.00 BNS GIC-BNS 1,000,000.00 4.60% 01-May-13 1,000,000.00 RBC GIC-RBC 1,001,980.00 2.20% 02-May-13 1,001,980.00 TD GIC -TD 100,320.00 4.51% 13-May-13 100,320.00 TD, GIC-TD 257,495.001' 4.51% 13-May-13 321,039.00 BNS GIC-BNS 1,371,861.00 3.00% 13-Jun-13 1,499,070.00 RBC GIC-RBC 147,749.00 1.80% 27-Jun-13 147,749.00 BNS GIC-BNS 2,060,630.00 3.10% 30-Jul-13 2,328,277.00 RBC GIC-RBC 946,770.00 4.40% 30-Sep-13 1,174,213.00 RBC GIC-RBC 574,200.00 4.30% 15-Oct-13 598,890.60 BNS GIC-BNS 1,338,742.00 4.15% 16-Dec-13 1,640,564.30 13,457,988.001 BMO GIC-BMO 1,000,000.00 2.75% 09-Mar-14 1,084,790.00 RBC GIC-RBC 1,672,368.00 2.65% 17-Mar-14 1,808,875.64 BNS GIC-BNS 1,600,000.00 3.20% 17-Aug-14 1,893,626.00 BMO GIC-BMO 983,080.00 1.80% 12-Sep-14 1,037,127.61 Manulife Bank GIC-Manulife Bank 742,599.00 2.05% 22-Sep-14 789,211.47 PROV ONTARIO I STRIP BOND-PROVI 999,807.77 3.35% 02-Dec-14 1,191,382.00 BMO GIC-BMO 1,000,000.00 2.60% 08-Dec-14 1,013,000.00 7,997,854.77 BMO GIC-BMO 624,188.00 2.00% 28-Sep-15 1 675,641.17 RBC GIC-RBC 1,976,951.00 2.350% 07-Dec-15 2,169,438.00 RBC GIC-RBC 1,922,733.00 2.35% 07-Dec-15 2,109,941,00 4,523,872.00 Manulife Bank GIC-Manulife Bank 2,000,000.00 2.60% 20-Sep-16 2,273,876.11 Manulife Bank GIC-Manulife Bank 2,000,000.00 2.71% 02-Dec-16 2,286,091.67 4,000,000.00 TOTAL INVESTMENTS 1 47,352,590.83 52,634,630.65 Note that interest on GICs is annual compunding with the exception of the following. (A)Interest is paid semi-annually (B)Interest is paid annually 15-10 Q M r T (0 (0 T (O Cl) 00 'IT Iq T O O T N N d M I- T rt CO M M Lo Ln I- T I� T CO rn m rn rn � co T o (� z r d O CO T M M T O 00 LU T I- LO N I- M N rY N c0 00 It o (0 M d d• Ln 00 T (fl 00 M O O L() NI-- Od d• d' d• mm d (fl O Cl) O = Ln O T M M M T 00 it T LO N 00 Q M M 16 M M M N T T N O N N F- M Q N U O LL) L.() 0 0 LO 0 LO O O O O O 11 L1) N N O L-() N L() 1- O O O O O _C I� T It T Ln Lo -I O 1--L6 O O t7 U C' N N O O I- co CO co LO I- LL) O O O O c Q M M T (O N N (O O Cl) 1` � O O I- M d vc z 00 r - L Ln lz d' O 'f• O 00 I` 00 07 i` 00 00 00 00 00 00 00 N a1 O LO O I� ti I` ti r � r- co O 0) M N N N T T T' T T N C d' cN CO c L r- O c OO 00 00 CO 00 co 00 (O O O := m 0) d7 0) "• 'd• rt O M O O G O Q -Q dt N o I- L() d 1l- 'I O O (D L a (> J O d' m � i-- m O 00 O O M ([3 2� M O �f CO LS) T LL) I� O O N U N M d- M M co d (O M 0) T T > c z O O O O O O LO (0 LO - T r T r T T L9 T (3) 00 T �- T � L O ~ N�-- O U U w w mw 00 m cow O d (.0 r O M N N ��/ m (yO. (yO. CO C.O. CO (D .CyO (O CO M �f' L.() L.q O N u Q V V d V cl d V d d I� O r O M Z I` t- r M O 0') 00 U) 0 0 0 0 0 0 0 0 0 Lf> N CO d N a C) I- h I-- I` h I` ` coI-- 1- IIl- O It jj U 0 0 0 0 0 0 O O O Ln T N (0 O T r T T r T T T T O 00 r- Z3 „c lL _0 M O F- o _c> O y 0 0 0 O O O y a) U OL I` Ln 07 O O N 4- Z) O V Il N T, T O O O c -p (n M O O O O + O �. O J M co CO M N O L O (Q U Cn � co co I` tY r O O O -6 c T N N T Ln LsO z — � E O i O C C co - U C O O O O O O N O O (Tf (d O a) W0- N O Cl) MM M M Ln O O c N > N LO Ln LO LO Ln CO O O U 00 LO UQ M M M co M M O O O U T cf 00 cc 00 00 CO (fl O O m O -r- 0) L L L c T CO CO COL 00 CO O N L O O N O c � (t3 O cd �-F O ''-'h ' V 'IT 'q �i 1` 0 E O N CO M co M co O Or '0 C O O O co c O L- < Q U N 0 4O N N _> '0 O N M d LO (D 1` 00 O O T N N N N vii T T T T T T T T N04 Q O 0 0 0 0 0 0 O O O N M T M T NNNNNNNN NN CLC •D- W W O (U (6 15-11 Attachment "E" MUNICIPAL DEVELOPMENT CHARGES MONTH OF DEC 2011 2010 MUNICIPAL NUMBER MUNICIPAL NUMBER %CHANGE OF UNIT TYPE DEV.. CHARGES PAID OF UNITS DEV. CHARGES PAID OF UNITS DEV.CHGS 2011-2010 r Single/Semi-Detached -New construction $ 1,943,928.00 133 $ 367,718.00 26 -Additions $ - 0 $ - 0 Townhouse $ 1521772.00 12 $ - 0 Apartment $ 625,022.00 82 $ - 0 Commercial $ - 0 $ 1,811.11 1 Agricultural $ - 0 $ - 0 Government $ - 0 $ - 0 Institutional $ - 0 $ - 0 Industrial $ - 0 $ - 0 TOTAL .$ 2,721,722.00 227 $ 369,529.11 27 636.5% MUNICIPAL DEVELOPMENT CHARGES JANUARY TO DEC-YEAR TO DATE 2011 2010 MUNICIPAL NUMBER MUNICIPAL NUMBER %CHANGE OF UNITTYPE DEV. CHARGES PAID OF UNITS DEV. CHARGES PAID OF UNITS DEV.CHGS 2011-2010 Single/Semi-Detached -New construction $ 9,104,822.00 628 $ 6,048,027.00 444 -Additions $ - 0 $ 1 - 0 Townhouse $ 1,744,147.00 137 $ 1,336,914.00 111 Apartment $ 625,022.00 82 $ 133,968.00 12 Commercial $ 629,039.84 14 $ 1,035,215.31 13 Agricultural $ - 0 $ - 0 Government $ - 0 $ ' - 0 Institutional $ - 2. $ - 0 Industrial $ 1,061,S11.95 6 $ - 0 TOTAL $ 13,164,542.79 869 $ 8,554,124.31 580 53.9% 15-12 �IIP,Ib17,lllb�IIL81'10 REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: MONDAY FEBRUARY 27, 2012 Resolution #: Report#: FND-005-12 File #: By-law#: Subject: BOWMANVILLE BUSINESS IMPROVEMENT AREA 2012 BUDGET Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND-005-12 be received; 2. THAT the 2012 Budget submission from the Board of Management for the Bowmanville Business Improvement Area be approved; and 3. THAT the Board of Management for Bowmanville BIA, be advised of Council's decision. Submitted by l /` Reviewed b -c ) /' Y Nancy Ta lor, B. C.A., Franklin Wu, Director of Finance/Treasurer Chief Administrative Officer. NT/bm 15-13 REPORT NO.: FND-005-12 PAGE 2 BACKGROUND: 1.0 The 2012 Budget submission from the Board of Management for the Business Improvement Area for Bowmanville, was not received in time to include in the 2012 municipal budget ratified by Council on Monday, January 30th, 2012. 1.1 The budgets from the Business Improvement Areas are not required to be included with the municipality's annual budget as it doesn't affect the tax levy. 1.2 The budgets from each Business Improvement District Area are financed by a special tax rate — BIA Levy to all the businesses located in the designated areas of each Business Improvement District Area. The BIA Levy is collected through the municipal taxation process and then forwarded to each applicable BIA. 1.3 The Ontario Municipal Act, 2001, Section 205 Business Improvement Areas, paragraph (1) Budget, states as paraphrased that the BIA Board of Management shall prepare an annual proposed budget and shall hold at least one meeting of its members for discussion of the proposed budget. 1.4 The Ontario Municipal Act, 2001, Section 205 Business Improvement Areas, paragraph (2) Council to approve, states as paraphrased that the BIA Board of Management shall submit the budget to Council and the municipality may approve it in whole or in part but may not add expenditures to it. 2.0 BUDGET SUBMISSION: 2.1 The following chart shows for the Bowmanville BIA, the proposed 2012 budget and for comparison purposes, the approved 2011 budget amount. 2011 Budget 2012 Budget Bowmanville BIA $144,500 $148,500 Attachment "A" 3.0 CONCURRENCE: None 4.0 SUMMARY 4.1 Staff is recommending that the 2012 budget submitted by the Board of Management for the Bowmanville BIA, be approved and that the Board of Management for the Bowmanville BIA, be advised of Council's decision. 15-14 REPORT NO.: FND-005-12 PAGE 3 CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development X Maintaining financial stability _ Connecting Clarington _ Promoting green initiatives _ Investing in infrastructure _ Showcasing our community Not in conformity with Strategic Plan Staff Contact: Nancy Taylor, B.B.A., C.A., Director of Finance/Treasurer Attachments: Attachment "A" —2012 Budget Request Interested Parties: Bowmanville BIA CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO LIC 3A6 T(905)623-3379 F (905)623-4169 15-15 Attachment "A" r e Doi ®O BOWMANVILLE. BUSINESS CENTRE BOWMANVILLE BUSINESS CENTRE P.O. BOX 365 B®WMANVILLB, ONT. LIC 30 2012 02 16 Mrs. Nancy Taylor Treasurer - Municipality of Clarington 40 Temperance Street Bowmanville, Ontario Dear Mrs. Taylor At the regular monthly meeting of the Board of Management, held on February 15, 2012, there being no reported objections from the membership, the following motion was passed: THAT the Proposed Budget for the year 2012 become the Approved Budget (presented at the January meeting of the Board of Management, and circulated through the monthly Newsletter to the membership) as follows: Administration $39,000.00 Events 669000.00 Special Promotion 59500.00 Streetscape (net) 16,000.00 Capital Works 11,000.00 Contingency Fund 00.00 Publications 9,500.00 Website Maintenance 1,500.00 Total $148,500.00 15-16 Page 2 This total represents an increase of 2.8% in the Bowmanville BINS,budget for the year 2012. Yours very truly Garth Gilpin . Secretary-Treasurer 15-17 Clarington REPORT CHIEF ADMINISTRATIVE OFFICE Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 27, 2012 Resolution#: By-law#: Report#: CAO-001-12 File#: Subject: EMPLOYEE WELLNESS COMMITTEE - HEALTHY WORKPLACE AWARD RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CAO-001-12 be received for information. —jam Submitted by: Franklin Wu, M.A.O.M Chief Administrative Officer FW/jP CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO LIC 3A6 T 905-623-3379 17-1 REPORT NO.: CAO-001-12 PAGE 2 1. BACKGROUND 1.1 The Employee Wellness Committee was created in 2008 after a need was identified and interest was expressed by staff. The Employee Wellness Committee reports to the Chief Administrative Officer and is comprised of volunteer staff members who share a passion for sharing healthy living messages with their co-workers. 1.2 The mandate of the Employee Wellness Committee is to encourage group participation in problem solving and provide a forum that helps to empower our employees to recognize that each of us has within us the power to make the choices that maintain our health. 1.3 The Committee functions as one of the available resources that can support employees in linking wellness principles to diverse employee health and lifestyle needs and interests as they look for ways to improve their physical, mental, emotional and spiritual health, and ultimately reduce absenteeism due to illness. 1.4 The Committee's objective is to support and contribute to the Municipality of Clarington's Employee Wellness program. This objective includes: ➢ Determine needs & interests of employees with respect to employee wellness; ➢ Establishment of goals and target dates for wellness initiatives; ➢ Ongoing identification and analysis of program progression and success; ➢ Consideration of techniques available to promote wellness programs in order to achieve active participation from employees. 2. EMPLOYEE WELLNESS COMMITTEE INITIATIVES 2011 2.1 In 2008, the Employee Wellness Committee conducted a needs assessment to determine the interests and concerns of our co-workers as well as the methods & means by which they would best appreciate receiving wellness information. Using this information, the Employee Wellness Committee meets to determine programs and initiatives for each calendar year. 2.2 In 2011, the Employee Wellness Committee provided wellness information in a variety of activities including: ➢ Take 10 Challenge — individual goal setting challenge ➢ Heart Health Presentation — Lunch & Learn ➢ Nutrition Month Food demonstrations ➢ Cancer Awareness month display 17-2 REPORT NO.: CAO-001-12 PAGE 3 ➢ Canada Health Day Group Walk ➢ Health Awareness information posted on the employee intranet ➢ Information bulletin board installed at MAC in the staff lunchroom ➢ Race Across Canada — physical activity tracking challenge ➢ Promotion of Healthy Workplace Month ➢ Promotion of regional Durham Action Challenge ➢ Implementation of a Recipe Exchange 2.3 The Employee Wellness Committee operates these activities at low or no cost. Prizes which are used to promote participation are generously donated by our Community Partners in Health: Region of Durham — Health Department, Durham Lives!, local charitable health organizations and the CAO's office. 3. FUTURE PLANNING 3.1 The Employee Wellness Committee met late in 2011 to develop a plan for activities for 2012. The Region of Durham — Health Department promotes chronic disease prevention in the workplace since chronic disease is the #1 cause of death and disability and it is largely preventable. As such, the Committee is focusing on Cancer Screening when planning 2012 activities. 3.2 Where applicable and possible, the Employee Wellness.Committee aligns their activity planning with local, provincial and national health campaigns already in existence. The activities & initiatives that the Employee Wellness Committee has begun planning for staff for 2012 include: ➢ February— "Driven to Quit" Contest ➢ March — Nutrition and Cancer (Colon cancer) ➢ April — Cancer display (Canadian Cancer Society— Durham Chapter) ➢ May— Skin Cancer Awareness ➢ June — Physical Activity/Breast Cancer Theme ➢ September— Survivor Story Exchange - Lunch & Learn ➢ October— Healthy Workplace Month ➢ November— Movember (Prostate Cancer Awareness) ➢ December— Oral Care — Lunch & Learn 3.3 In 2012, the Employee Wellness Committee will be relying on services provided at no charge by our community health partners as well as prize donations to encourage staff participation. It is the Committee's goal to secure a small budget account in 2013 in order to enhance our program offerings and increase employee participation. 17-3 REPORT NO.: CAO-001-12 PAGE 4 4. HEALTHY WORKPLACE AWARD 4.1 In May 2011, two committee members attended a workshop with the Durham Region Health Department about Healthy Workplaces and learned about a new Healthy Workplace Award that was being introduced in 2011. As a committee we determined that we would be interested in applying for this award. 4.2 The award recognizes workplaces in Durham Region for their commitment to workplace health and the prevention of chronic diseases. Workplaces are awarded for their commitment to the comprehensive approach to health promotion. Workplaces will receive an award of recognition (Bronze, Silver or Gold) presented at their workplace. The Healthy Workplace Award is based on achieving points under 4 health promotion strategies: Awareness Raising, Education & Skill Building, Environmental Support and Healthy Policies. 4.3 Through the leadership of the Committee Chair, Erica Mittag and all the excellent works of the Wellness Committee, the Municipality of Clarington was recognized by the Region of Durham Health Department and awarded the Gold Healthy Workplace Award for recognition of our activities which promoted healthy eating awareness with Municipality of Clarington employees in 2011. CONFORMITY WITH STRATEGIC PLAN — Not Applicable 17-4 • 1� MEMO (iLeading the ij'tty CLERK'S DEPARTMENT To: Mayor Foster and Members of Council From: Anne Greentree, Deputy Clerk Date: February 24, 2012 Subject: GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING AGENDA — FEBRUARY 27, 2012 — UPDATE Please be advised of the following amendments to the GPA agenda for the meeting to be held on Monday, February 27, 2012: 6. DELEGATIONS - No changes or additions to the delegations. 12. COMMUNITY SERVICES DEPARTMENT (a) Report CSD-004-12 -- 2012 Community Grant Requests Replacement Pages for Attachment#3 (changes to dates and comments), replacing Agenda Pages 12-10 to 12-12. (Attachment#9) Replacement Pages for Attachment#4, replacing Agenda Pages 12-24, 12- 40, and 12-50 (changes to dates). (Attachment#2) 21. CONFIDENTIAL REPORTS (Distributed under Separate Cover) (b) Report PSD-014-12 — Bennett Road District Park Replacement Pages for Page 2 and Page 3 (changed header) (Attachment#3) Attachme t #2 of Confidential Report PSD-014-12 (Attachment#4) A ne Greentree, Deputy Clerk CAG/jeg cc: F. Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379 F 905-623-6506 ' r clq' : ATTACHN ENT TO CD 0 U y r• r Q }Y p p O O O o a o 0 0C OCHE © C`7 0m oUM UU � C) tfle tf U E Q. n a Q CD iY � O O O O O O O d O O p p O p p O Q do ' d 0 Q LO: 41 N C) d a Cl p o O o a T Q o a O d o d O oa O p p O O p a a o 0 o Co o LO d d Ca clLLQ' N LO � � 6L4 � 4fl 69 69 64 64 r+ O d O O d O O O C? O O O O C) O o O0 r< C= O O p C7 O O O O o O O d >a 0 O O O O O U") O [4j O O O E N U) U) p C17 Ln cg r t- N N (14 � 61> l-% G9. 69 Et} Cl O0 O O o Q d O O p pO Op O dCa C) to64 U'> 6'} to LO L 64 [ti O Lj} 6'3 69 64 F{} - t= 00. O O d0 O O p O d O Q r •:C%l a) CD u O �O 64 6d? 00 h LO Lq LOfl Li? _ r r N N N " 6} 63 69 69 EH 64 69 of'' UU 0 C) U U U V U 7 > >_ > > > > > > > > > D 0 N C f6 UV3 x L � o O � C 0 (DL @ cu M co -7777 N r N N N N N N N N N N N 'iC.�' r r r r 'r• r ["' r r r r T 0. 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ATTACHMENT# 0 REPBRi"# Attachment 4 to Report CS©-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Neweastle (Santa Claus Parade) APPLICATION#: 12-12 DATE RECEIVED: 23/1.112 CONTACT NAME: Karen Bastas DESCRIPTION OF PROGRAMS AND SERVICES: Organize a Clu-istmas parade annually for the enjoyment of the residents of Clarington. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $ 9,815.00 $ 19,738.00 $ 21,165.00 EXPENSES $ 7,977.00 $ 9,573.00 $ 18,400.00 NET $ 1,838.00 $ 10,165.00 $ 2,765.00 BRANT $ 2,500 404 ,2,000 00 v - FINAL NET $ 4,338.00 $ 12,165.00 $ 4,765.00 SURPLUS SURPLUS SURPLUS Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Newcastle Skating Club APPLICATION #: 12-28 DATE RECEIVED: 17102 CONTACT NAME: 3oAnne.Raymond DESCRIPTION OF PROGRAMS AND SERVICES: Offers various levels of Skate Canada's approved Learn to Skate programs for children 3 years of age to adult skaters. This includes CanSkate, StarSkate, CanPowerSkate, and Adult Skate. These programs have been developed by experts to teach the fundamentals of skating in a progressive and sequential manner. FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $ 48,130.00 $ 53,378.00 $ 57,111.00 EXPENSES $ 47,364.00 $ 52,767.00 $ 56,534.00 NET $ 766.00 $ 611.00 $ 577.00 F ; FINAL NET $ 2,266.00 $ 2,111.00 $ 5,577.00 SURPLUS SURPLUS SURPLUS Attachment 4 to Report CSD-004-12 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Learning Disabilities Association of Peterborough APPLICATION#: 12-38 DATE RECEIVED: 1.011/12 CONTACT NAME: Shari Davis DESCRIPTION OF PROGRAMS AND SERVICES: Provide resources and training in Clarington for persons with learning disabilities and-for ADHD and their families through office in Bowmanville, FINANCIAL SUMMARY: 2010 2011 2012 REVENUE $ 69,653,00 $ 71,650.00 $ 71,950.00 EXPENSES $ 69,654.00 $ 72,400.00 $ 75,162.00 NET ($ 1.00) ($ 750.00) ($ 3,212.00) GRANT z ,75 QOF, $ _750 q0 3,272 OQ , > s FINAL NET $ 749.00 $0 $0 - SURPLUS CONFIDENTIAL ✓ GPA Update Memo of February 24, 2012 Attachment HAN DOUTS/C I RCULATI ONS GPA Official Plan and Zon *ing Bym law Amendment Appl *icat*ions 0 By: 1804603 Ontario Inc ,. =EdL- AM mom TO PERMIT A FINANCIAL OFFICE IN THE NEIGHBOURHOOD CENTRE AT 680 LONGWORTH AVENUE, BOWMANVILLE FILE NO.: COPA 2012-0001 AND ZBA 2012-0001 February 27,2012 MU LTI-TENANT - � .ElLPILf)IMG r 1' fl Tr L EC r •ay - SCJ P E RMARK ET + � BUILDING �. . 5 Vk "� 5 v ■ :k L Background ��Wi • October 1, 201" ap t=- -MEN ermit 0 Neighbourhood Centre development • April 1, 2011 - site specific ZBA passed • June 16, 2011 - site plan approved 41i 9r_ I Delete"Medium Density Residential"symbol and replace with"Neighbourhood Centre"symbol ---- �< - h f/ LULU iLU LU J NP `oN� ----- ,' Y r N M U SPECIAL 4 ,cy ash I I fl 9 ;I a r POLICY lr% AFREA E ®Z­i,s chase F---(H)R375-To•(H)CI GG' € F 40 Background continue • L wI_q - - ation with Staff • January 2012 - OPA and rezoning application to permit a financial office 6—�LtL— L - - 4 — - — 77 L... Ck". M I ;1 3 M�jai lBf:v JG 9111i1Ik E Financial office Max floor area of 450m2 — )N IT 52 UNIT @K� UNIT 1 �7S�SY.1 1i900SM Y� d { QC �n 4�L - i i Agency PubI *Ic Comments • Public Agencies have no objections; • Resident requested that her support of the proposal be placed on record; Staff comments MMMMhWL- me& -.& -.& -AW • The proposal meets the relevant planning policies (PPS, Growth Plan, ROP and COP); • A bank use is compatible with the area ; • There are no changes to the site layout and elevations; • The proposed bank is aimed and providing a service to the growing residential community in the immediate area; • to recom men anon Fresh-Co Multi-tenant _��� building � ,c r-� _�■�+►�- _ ��_ asst f�- Approval of the Official Plan and rezoning 0 applications to permit a financial office with a maximum floor area of 450 building LOT 34 " LOT 33 LOT_32 CONCESSION ROAD 8 ' �^ J ./ LESKARD cn �,. LV �#fie,- ,� e •p^ Y �;� i #a.�c�� � 4",. ORONO FISH&HUNT CLUB a f, +Aj c iM4 y 4 .11 , r »k. CONCESSION ROAD 7 w '" o ',{ a a C » ROAD B LESKAR �+ ex L t s 9�`S "^'� ` it Ji "•'z " 4, r fG o ss1101 00 ROAD 7 REGION } * 1, h 5 y Y g A O f#'+�'• "` a � REGIONAL ROAD (JADNTON ROAD) i J e 'RY h r 3 SrFq'FNS ORONO t R KEY MAP N- T y r S 1 I ,tea r ��- 5 Y tt y I1� ' y�' �-'��X5,._1-7 rf1#3o+a¢�a i;� 1 ♦ �• t ,- � a o w � � L - ti� A �i,,.'•��`r tom.' ?y ... .t "srg� 1 4 K a Iy^ , a I • a • .,J y 7 y i' 1 4 ! 4 �0 t r f Drainage of unconfined aquifer - (not under pressure) and other reasons of water shortages in pal ralura`d 5'.`Tr L Hancock's wells: R , , k ti4 Depletion of aquifer (water km basin - 30 - 40 cm decline) Soil compaction Groundwater redirection (affecting natural drainage - in " WNWIFt � ' contradiction to the OMB), seepage destruction Dewatering F*"L" 0,.�- -IW w- Further clearing Condition 19: Dam- Developer's responsibility to k" M MW restore wells and or connect to municipal supply on private °` i -- fur h aid + g - fr nut nes � P-tl o h deti sm tsri f O°o�a€ land =&AMN ��aakwWsoIt�3& )IYW rarmlr trite f urder�Fsmd Ities `st aUaies�a *1 N Wr0,'W FjG5.RE: ;- P Fiire'k10 6s BEd dLe swhd[ay.s-F3[L'{. i ttt - �e—$e a ub4r ar tt a` a _. wn as a+fie gi 4 F An Te RSPOA P! On Ard 14. 3M, Y$it&F JFMccirtw w*id Flom prom* -to n4rriils M .r„ 1 ---- Yf+s *0 GUMPh f W Or ad WWMPN fios EMWAMMK hMW U CPft&WAIkIn ._ mQ �srrs� ud/ar•ekdr.� and apNPPwwdS= in Ok -own Pmrsm tkw aden form iW pwmbow"Ya-Aw ft peirwift 140 MO Nook ft"Un - aw t■"idc>d rr *W livaur.. ad m 11111A we mirrrr90ft of 9w "aft Waft r dot adis A14 Ile m1d r'Oa.sm wm oomph"r Nook 4Y.kT AAWLMbft (*gWknd �A� �W^4 1yA, -.1j" . yr-Imm b ila d M I iw4mR4pOpqk TN. prima Sao MI DI proMMUNECtion +►JrMr Wil EauttdhI zm11mm&A OF raLeg reroKla &Wig ftg - - �:r>• s:,• --. Y r� h,rave,0 wil is dr #f wads+ .am im _- f rti.$iltr O&ftkwm iimw�d w ft Ow tai*Lia - { CUftff6Xn= d MRAWWOMW wwrb AM*°M mh k"W {r opo de IWO wmW mmI irc hbn-tit uodisi!. 4d 3.104 1XIII aW CbEdW RAW b Yee Wilimb"1 race of!be Suf Aan Feupffird #urrt E+? ri,x qwmI at Gnaw ft 3m. IN Ya mmh*® w &W - FTMIrl4rWW PM alb frac or ri40W "=Km% if I &Ems &t Ouiarravro, xf - alrrioar� ��ui k�1 1Mr X11 1�r raw '�i�0a I�r, 5�p�raY�apl. a id - iM1i f a dia b Y of 2 p,+YW ft fhvn tae a wMV wohm ar mniko nm*ft*A w!���Ylf 9Mli�li[�Ipii�t'Yll�f teal�f Iha . F On►�+�ri�� - � } +dd Pubmw#1 SMOP • H a rler � awl I"fli o�IMIN Pd P et AmiWom rrd rder+wmm m " SAM hrr mi yen ` ��■R+IFYI. �16�YIII�A Illli 6�prtA qd}�Atli�fiiYlYlwllYl If k4rrJ�rak er��•r*..trzw :�. � �- - ul3f err pilr Ilti 1littll� ��• ®,dm f"If' d I�*i,f.q,.f ", 1�__ -• Jeal im a%"jig 7 In cin a6mV[fate,.TbQaW&Ddw(f a.im ft m lh md a(&W Pfdon Dow"of WIM CANW011" Oil 30,'W. CK"w wm MA49 A-XTof*9*oAgI�f9Fff 7R of .�� rseel�ttis _ tww mlw r YArte•4mm der OWN i iia "liteF Rmumblidr,06 {�, _ cap — 11>m[uci tV'o�d¢.atrya,riadi6,� {IPd i•FPII �7r�f�l1PIf�rrrt�. 11r petiv7rc '- � "���•+• �`..L�c'��I" >ct1 ar JJW Ylt mwd fiord 1, bdmW Abad 343 a Owr Or Gwma kmf[of . a♦NWA Amd it wtl rgvft Ono IhtUIOC bw 1hFYl +,alae aw tllr prnuw sen?a d7drt��Y #,m �P 1461-- Rr ft bm*#1 the a kNO Yw-4*v-a@ bmdwdmd fW todw dommolig tom' 1:3 Developer's lands are upgradient and downgradient to our lands —drainage & clearing ?1riY'Wt k NeWS Wrir y,,J® ry 79L MNI Resident development fq_P well Punfl,ing bone r a.�rq Y,�'Y�:14Y11R�R.C�LR INr r4 —T L 4 -C,V JCF--Frron the rgEUe ar Akio• IicriGnri);rerlYldnuary,{:rxarvlr reeldartL4dSy - - Racu 14'x w4 nx bow dry.5N dkh'i evim liave r.11 rakea.hrnvn ordrrtlicdlzies - Lurr PIA at Ir jd!st�lnjrPCJJnndl _ a6l`fhAe I drdp❑l'whlet M Nr weB,lolled M[R4rl♦1F sL}rarba-.elwiwldn W htutAnA W.lhwd rm •_�•�•�•• ■Y�va S7iT sv. _- �, HahMd R04:WJ-,9f NFdh RM4L OmW the � '�- Still, because the aq vife r in the arca. is Islhai- .i&tsJreaspyealedI+?rhekcglncl^++cnxkkmd. 1L']iLrr 11: will be affected e'r17en [Wyi.said y; Cur— bfwaEmwndampedinmhuwAl.9mrz.iisay 1 r itOppeer�InamrircrnFhars�Rcrrntpm- 1 . ' �rS ti'V'hT the Regio %%411 l�'ahe carmec- ripiiadan jnicw 4whis srimcwmrrnnivlm d tion and �,tage fees Tande' its '['0l intxe fi tr- iihouarriea3l^SG*winT rrry. 11w mink"erryimnntr yrs�d ence policy wjV 'en the Tnuniciplai %%,at:'ermfuin - senatiflnkic aft-Mors 1he Ian Adern to di�kdip- rar-slllnLttEHanixidnellfLkmhwarl,tvlkhii is extended along Hancock Road. Though the laid wtfh WN�Id Yaawa erag- N ¢r, I &w hd ren waived eCi fees rrleairl th u n 1 savings for resi- vd1wlybLd'i2idMLAaci aoh'°'and dents, they'll sire■ be responsible for nec ssar%F dinuph oo nt+s Ixune§hart bear bUft It VP LmImhnentlrrejtdafwm construct3orl 'workontheir C}L'm priop°erty. Diff Cerra.L)Lif),p n -inn's yxgnrnirewki& c'.neLsWdM-,Rnrzi cWrivAh:unvILNers Y'�•• •••,� y.., �.F ..�-...r:r.��� .�r+��rtir+ss f�-r a r.arallk nik-,�t2d by drn^darmr m and Lhur ins b dle idJna lenefes Ilwa+hernm rumjerrrrn fir. StL t x%w 16e=PAP i4L"wim le alp Irnt'11 W-M be quViped f7n•- 4�.��z+b iaraa`rnl LIF,'91te;krsfr},hen*umaddoaksfor-rac- LILI,+t: innrwckuL_miherweflLuvarshru>rarsrahesmWhy the mewe°dkAT1- lnrynrlLSor,aRefee mi&rt€srvrll lnirrfrr• :^i 1Y1 rla rrhnrrse.5hrbajLaarelljayURewruerandberdyhuena10mc"a 4.117c,ryaliL%' P%JLert dMUMICIpal IVAT nrdn slr,31.h,.. sMwildrl alun[,bene,rlk RWdh c �.y,dnu.i�u.otl,WCJ�iFto4r3vxw r?rFgr 4t rr addeAio"1m}2cr2te^1 kfmw'd 4,Eba 'uraixalL wnteatnrhra'-,idsi�i-t�k.;ia�;ssa Piro Pnerin['e L.'Lmr8h a pnocag LnLmd wedmc Jenls4UN,JleLllllLpIu5pgn3ll}Irfnrr-r^wm, '11�'terH•itvrin�.L elll��h•.-�t++��4rradylntdu rwss}iled.* dxrmskuoitxn 1Sol rrrdl.i'IFrr-mr'iI-�"5• I tandhow"ani^.,¢' rdcrJo Ft.�,&aArw:.lrl „Il ddn.7E,v.er[r€helrrR[Ione ir�irn s[�ad rh nrwr 'laidd ImtalypmybraQV4wW5mdlaa �_1rqrw,rEnemrelpla:UAMSewicrsftCMr, E'srl-ieldrLdofarcwllydNwwIrtnrvrrhrdl ir, Will,be ImpwWd.4n+'w-1 ornd the Irnlir4_- Irxt[ni- nowd far omkkaW 4wwtdi%tmizM:Paid;%71 sold Fir LinrA wJdlrbA=Arm lol WlB 61!�h h fepo[x AU Sr 0 Munril mime dare in the CMMP In thr nntr lnUdL ar Ma dr:JXVL1irtS OIL JIP spr*Mr S mnse ignC,. wAh AL WES JM JaWd Ov prnbleln Ls rwL Iwilmlw dtal Hari wtieaahr.r. Itu-Mni di.rilnpstrrn[thd rrrmmrd 3,11Hanan- cml:ns4ibuwa i;-d. mann"IF Burro ilh Iboc bevmd MT& m waren. Sre, kacnrr rks's asrll l^r Rr,aq..nut.datnp 4 rjumn rbwLwsrrig leads GS Vai Dw Rom.al.a in(Ftw, zj!V rranrs+,-r rp thipijdmOd 1:'m rf-eamr Is dnr thr 2.;amen ttr I rmirid LII st"ram [i:r,>.ske 13A aLm or).mim dr rtre kivWhkC IMM ands+ant�ifr. demmil emidasa TATLkmNnrbr.%6LPmwksk'alrraze'tkaeden- RFhm-PRavietyidytssmmdvin-. wluylr^ �rfal Uas[leHa,lnrserrrwesappraard.lhr NIT.Munwskidlei AC'w tllrmcdbgl= 'T}aurilna'in mislmLhi:islikktrBanldisc L',Mlencp*m*La .adrsiostwedfnroeehrrol '9t'si�ydii9lCUNmuktM-arydinTIKrrorru iltOwhip;art In-Ailum tdw%ld.auldingtwm WLdlr�ur/JerfJit i@4rLmLHxlidplan right%&ni kmre heem pzmWhesmiLL amppamiziridlyslWcaitiwtAnnrl5iniii:rna arrrlisnv&r i;s enskhC.MWM>i{:wwr� demilpieredfnidewIPpmem. Tl& derekrRaffil nwV xla U&AMM E" `'ewsdurhorillcrj�IOI'ti--c.oc-- la fim shr houin� morn Isis Rnrulstr we^datrrla: pen d rlrr Blac#4o r"M We m"N[`chain rimirw.rid a rmdLL- ILmd Complex.laBunch n inn Olwwa M Furalan un Wile t:oR�urvo avrxr� dna mUnR stn@ hti rrmrt hack in all.ijim frc Bavrtarrltsltlle Lnxxern LMM✓fm;d1w LwEkCJ% rlM,rt,rrererr.ufnahnrtir rl�l.r'+aw General Stratlgraphy Aquifer Systema SAAt Gamd Heame W 31PM did S"sy4p54w2w10 M% Clay � M k e 4 Sift 8 Sand TOPSwam Swid LlAd�rirRnA IL r podrAbIM rw SM ro a Ap + * r� aam L{�I rf-•Tr:TTTT� L jr].rlrrvi r ri IOYt J.��Qd1�: 190*00 M-W s �n Fnedur".MTO&B*Wr,� Norma� Aquifer � SAJ�Ad'8�da-�iCk rr� tha l�alc Southernem Ontario Local Aquifer Systems .-,; GIBSON � --� Associates Ltd. Durtice Hancock Road Area �.�,rr:a'H,i r. ANI i o... C,fBSON SSUCIAT ES � y Payr Re pc rz k7at+i Mpxewtber 113, 35d7 aa:;e is �t�,art ��L1�17 Reu.7r•t irlrlt rn Lgd — [lata ILoeeud.er lel. 1967 Complaints reyardtnq grater quantity began in August.. 1%$. waeri four eiisting re57dcnRs ren Centr09ald Ur. ?xGerlenCed probl2ns. At that time 3ubdirf#Ian 1:0ALinrled rrr<ve1'nperent was ongrilaq to the nwrth„ east find west of this location. A5 the Region was not direct Ty irivolvrtd in this tUrtgtrurtian, the 0~5' CC0111pldlet5 .'t{�Fin.1 -were forwarded tQ the Mini3trp of the E-1 ronment. The Ministry ruled that a -certain developer was responsible for the effects being felt t+j* thaw The estimated case aF 3a1�,�uLl far 041% cansxruetian is +rapes a to �e aact,�nr* e,esTd"rs. Thai dmicfaa+ was subsea,-tentiy orerturnad by the Envirortmeretal frdt 'O% folluuirg iourflW Appeal lipard who ruled that blame Chuld not be ?atrly assessed to the one V111111111TV TW OF deve I aper. ESTtirlkm �0,E- TiCsEL41 $5 'Ar-"TLEfiE In September of 1965. the residents of Na3R Rd, between Tawnl$ae Rd, and GUST 6iliViT SUM SMILE V,Irs0a Rd. lend warC9e kd,. betu►aen nighty 2 and NAshNd. Caaplained of pollution in their etlTs. Subsequently. ikater gluantlty problems arose am 01Sarl9mJt + $lid. $27 OM #L-9#, S�7q #27.�4a ��fw V17,40szttialu eF Crasle Bd. when a 1500 = drpd in.� dlartatar storm sewer was Phi Ir Ave. y5.i7@0 45.00 T. 0L1 7,57.5U41 7-3d 10 rannrucled far the Tuwi of kewCastl'e to serve a develoPoolnt abetting the east Prestamvale fid. 191.0n 54too 9•1 5' side of Varcae 04. north of Rash Rd.. Similar rmplafrrtS erase on Tarcae R4. fdrCQe ft. 1#2.U00 95.2W 14.2M tA.Z00 J4,2W 14,20 during the cAnstructlan of witbry -none- far this sane devtlaiareit, 1amnit.w iia. S. I33.00U lg,dll0 t3.24L1 k3 k 1 itJ.i4 Clewing 1%7. these camplaintt ha-re multipfled with the growth 10 dt4elnp+aent. S7 15,W0 SAZI.-aw $75.5110 511.50@ 571.5118 #x1.511 and also at a etiult of the hat dry per-laas 4neounter2d during the sim"r months. [I1ltlally LMAeginnal Share of these projects rill be 171.S= far ne 1t2gSob Sloan plea 571,SW far the Vrepe Y er`S share. The [est of the tonr+[ttiCr prgientl]V Regignal staff have only been abfe to offer the reAldetI pernanent will be Charged to the provision for greinstilled stubs &Ad "Kovere{i as the relldf through the use of #iLablished pulkfe3 10111 h involve the i"aslEion Of rL.Sldants cgruteieL to the •don, As snare Is ne &JIpwaort for WS work ultnie frontage Chargel. etc. The use of tele graundweter fnterfereacE policy hat not 1987 Budget. the flwanting rill hale til be obtained from the sarplus prefentli best explored as it does not appear that any Regional projws haw@ beer to prajefLed far 19151- blame for the prohtem bdlNq encountered. Tfhroughbut the area. the residents have rtriitc" tha use of the frontage ch3rse polfry is they feel that -aurone Belle prmblett6 ez15t W tae rerainleq street:. tftese -olio# ++, In aur 00'"'C' other than thlil3CiraS is to blown far the priaalwttns which they harts wait rawtil 1988 far ConstrWC-Ow aad :&hW t,l4 t.onsequentl�r appear in the IM encUunt#.fid. CaFital f3tW= foe Water. With respe[t to R19ftray 2. firm Prest�onrale 'ltd, R Trolls. Rd. It will be Imparssible to arrange for coastruceion errtfl e■se+tn" A3 d4�ns:rated in the ICeotreffeld Rd. exaWle (ahavtl, it f5 almost ismsiblo b'" ootOrked to wait tr* tahstructign of the raiterm in b*111nd ties present Le assign resilm5lhility for the neater problems. As indicated uteri h4we been "' Perty lines. Is Is nece3air, bac to tlae esistinq width of PAvereret end haMerGus parties imolvV in canstrtrctiDn tkruughdut the area. TW ISsde it util>Itirs prrseetl$ 1aeattd within tin right of way. `uitNe" cCppihsd•.iki �y 'Vii dry c40414loas of zi n ewsd u rhamregion.corn Pay Uxbridge couple for well damage, committee recommends Print I%Pap 71ttuir131.Zoos ST kaki f""N OURMAM--An L)NIn tdpo couple should ra es h+a 54100,pRo r thow we 11 was contaminstad during davefaomint 01 Ito aros,sags the F*pon'e works oorrrrattso. Cathy and 5,tovt Mtray W&on Camouiy Road in UXDr4Ge,Iteer tbnanto knot.Theyiaythot M late ]JGd,when rood work hrutglN@ Sarms fhr Anew suhdrwl.atn 9a0ee,thalr water lisysl Oraplstl.isderro-M bold-op Jamaled tha u pllltr/l saki tats vo star 4l4il rgnaeoontpr contrmnated by I)Sakrrls.peipke hlafiChIMp the Kai reg64rly a ed nplmws)the pump.the w1ter-r6ht1ffitr1l1 to he r®ntammatsd by baderes,that'lay. 'that's our unfortunate rarwIhV teista snit wo INe an On ptrld 000 k now suhdw"n was mnNtp post our harns,'I#. Murray told l hs wmMV1 a 6. Wit Curtis,this Req ktn's rr amnio-char atwsrks,rnovmwJ00 ask GPVp4 p4-rrponsatrd 13,000 far Costs.Including o 4iew pump,Inuu"ad bolona r hookup to rminkipslwslarWal 4Vi1444. Moder tea ftaplea's w vll•tntafirranta Balky,raenomhan and frontial hoe to hook 1p to awrittpat wit*r would 06 waiw4d,tWt the rrhkresys weold lee rt sprsnelhio far work on nrWdO 0001-111y. Hawewar,the tkurrop said they CbmIdht afford the 14.500 the Karg wa4td Cast. 50fteal CQueclHDrt ixpra aorto iYmPathy Evia the Hurrays and the co,"toe pekli+d a rrptren to pay thorn#l,Qlth, il.RaO vmra than was mcarnrmnded tag kir.C4rlfo. "I put nryse If In that Dinka slthnitan whore I dont tkovs$$.Goo Ilk rrly barb n vrepnt,"ward XJiz Co untilhrr Scotl Criwt4rd. Oihaw s C"n.Nester Pldwrrhackr vias the nnly ON to opPos■the Mstk)n.He HA many Others,MMdIng a praUp nr heawoono-rs an Menou iJ flood s7 COurtkXr would IE rmrMl ehstWsr pulps 11MIan, ,11�It's gaed for hoose pwaplo.its polo to ha good fOrbafWne era,"he lakf, Several pauncltlors arquad R didilt let a Itrresgaat#etaHsa R soil I sptuarrent ter rhe rnronvrbnsatu>r andured br the nn•rp,not res kog-on sgroarg to yagrlar fh■prheti pptellsrty work 'What they da wrth that lump surrr6f fndnay fe At stash dhnnFtlerl,"asfd f;tintlrpten Geura[Ilbr Chorale Tom art Chun.f 1dwerbeeld dtfiprcad. '?hs reality is wr'ni paylhp kartho prwoin property haakUp ro can word this any way you want,'he said -Ceun.Crswfanl sire suggahk04 hp•ssamninp the Raglan's ifl=yaar-aid woll•Inkoftivnov Pa NW.f#t'd like to stothe sovelaparOwArIg up tna Coit Ih ssnssrSituations. CurrimmaxroWs Report No 1"9-P-41 Page 5 DEW= ESPOVII NO: 2OW-P-2� Pap No 2 26 Tarr CWnFqtpr OffwjV Plan prwK*s -rg orad p0puLatxxn blif9et4 Cry' nawba N-ft The trarlAwg VW papu*bon ur"M in trio Hotroods Comrnraeloners Roports have been prapared wlth thq gsslatance or the Kmghbcurhccd Cr vmrw subod to an um killunubpW BOSM ltaarlltq M4nrG]"ity of Claungton and lila Cenlial Laker Onrarwa C onerVation oxrpWAed in • IM Al lA Win df pmpwmbM Of IIW 2 Aulfi4rrty. They ropnrla oArtlinad how variaus arrvlronmantal atudloer havo d�reiA.ut Itirrd riot uaert hY fhc Rte. Tho iI+rrldlrlFwd by the bean p9e0,641 510trnwra#6r marlagern4n t f Cflrltos btir I'acid Mlrltyallnr(j kcal rwitsip#IrCy reffti an aturV qQ Prl„rlrle fur lirbon k'. s FnGd rur©m have badn put in pF.rScu to prole Cl the epvnronmont rfif the area WWwry of trip nrtn and#Iwe p ubecirw of env-wwrtrar +sigr R x"ar—:, Aft 11m excibpban of IN&torpotiA reh red to 00 OWIIIMVr D MUradpiIIIIII BoWd hot MO HWMDr-k warprrrbr�.ftt od.IP*targets in noM Courkin%we WFV4*d In � Cr]Mf41 ENT Me ClaarWgWn Ctfiaw Pion sarxt we now rt1 e[fe�t 1wte11 irlterisrerlC$ 1 Tn4o Sagion hag adopted p0116a4 to 44al with wool inlarfarer as a requir of 2 ? The R.epw ties 00 polholas it doW with well in 4 ae a tr*L`43nxtFUC100n bf M910 tirtl aervIca s raqulrad Io sarvica nmw renJdenliaJ re5ud at ray-Qrtel WWW projKI*erld UM QWWrA391rM 01 11-911 rervtore rievul'oornant The paliciea are adminrsterad by the lNONS DkOpartmeni, regwrea ro servfas new makk Ael dawebpm nt Tree Yut>clmzpW**8 la r�aly through the stiMrvrslon agreamerft process. IJrxler tree Wail rrIbGdten!n[#PoMtili ptow.se for*0 rMdliaror•r of❑n+stS$9 WfVWH:l WO I rilerfaranea P64, ail PMPOrtles With frbrsl"o orb n new walarmain MIP have mianrcrpal iarliica+s I r lfJ filo ttgttrar,JJe char rs in atddrd4n. rhe Irprllapo charge$and aannacfion feim wrthin the rcrad.olJaurgm*waived. Murm.pailty or Glar Von,p 4--k——irf APPM"-ryrglrrpsatRrs 6"*"" Any GONPUn®work on private,prbperiy ramitins the 4iiupunalblWjy of lila tv pits'sa renyririrg p rrKAWwg conro io,Ise6 a.nd waft on W waft homeowner Iiowevae, should therm ba An impact on.i prlvoiq wall aA a rn®ulR prop*rt,F to 4xk>Srra rZea<ienEA of anV CCnatruprlron or iubdivown devalopment, laer`rlcrngl work on the ptivoic 21 The FUm9ron ries examrraad UW C0nWL4;DW QI a waberrnom alrarrq Harsh Road P roperty will MAMC W pall for under tho wail intgrfofencrx polluy, ,and Hwwmck Room as PAH o[ifrs ovwraM—FV se trinrrtis AJ*M", rr walla.rrr swam c6LWW*fare St ray(rpWM"tU lgrto-trsiutkM`t 22 The ROglc'rn teas examinad th$Glo"Iruciton of s Watermairl along Nash Fined of rrewr S,,bdewtaworre.the hWrdM0VATMWS+r!ile corraq:wd to rMpmappal rwetW at 1115d HaneoCk RoAd as part pr Jho rrve(0Jl-servlgtng 5CMarnir f6rr4tbd to drmll. ri®=st t*tkwm-,t T"iRegoonaal VVed ink PO"de mor u"dat approvod plan of aubtlrvdelari for CBurtlee Hafghre f`aeve-loprrlents (18T• rpvo w and may be W Yle�try Ram{iOWISin 910 000 burr !92014). d44 8 result,rnun+ ipal Swelter supply wveli bee nae aueJlatrl4 Io axeellny� 2 V This rcpOr'C rriai plapared b 00MOOdOn tirRl1 Ilh!til+1114rkl1 home@ with Iforitagio aiong lh-6se roads. fAlQartfrYsric MurMCl may odCWwqwr end U14 Cent*LOW t71 tw* 2.1 The Golirlieb Malghis L)rgvoioprnar7tj SuMMMh# p Plan was OraP approwld by Com ' OR 4niarlo Munw,pesl ward in Judy 1 9$9, T#w Plan has 4,t5nilittons is ahaure 1116111 proven wall intarfarenraa 0=ra„the affattbff homeowiner will ea connected to ahn mon-ipal walar supply ar prOvlclad with a n6w will at the AL GONWillf.ff :PA C I P.R.P.R davak]pars gxp4n Trils onauMd that lho valor 4upply and wat4f gUellty of comm—em r of PWWWV the atfeeteQp"ywrll be malntainod equivalent to What walk avullehip prlvr in eonslruCtltn. The rear•dereta of ft a Wt will not he responsible to ppy far any d�,fts�rr"errt 1 Laeaixx+5Jr4tef+ Condition 19 s4avl�clnp works bra pnvata prnp4rry If theirs I¢pruverr wall Intertprgr�il. 4 27 Works Cofrllmgtee -13- January J. 20M mi;--ierat-Dr5 require a cxxrsWnl SUP*tai gartx rge She stated itis a pcsl iaa n`�l to r ui fQr ttreir rfisd®n1s. lithe r-rti°enry were dusted to .r cornpost and recycle mote-e e programs wocaid be mxxo effective. She(rope$ .^. thin C4mmittee i.S SUI open to anattwr paint of view and that &.eyt haven't * r A-^' ,f already treade up their nnln Seng rn,{;jrWaf4r1. Ms. GosUin state*ttrai she vtsiited family iri C,errnany in 20M and this provided her with a hrsi-land k)ok at hcRv they deal with their waste. She meted that comptiancae with respect to waste rd+w"ersr4n and recyc.1k g ps very yk W*PMrrk Wtrweal time r6t '&MMLml do rl-4-=''a rPfffi-WY ris high She inffamW ffc Cornrnittee of an anti•incir ration pet Wri rn Davana. � G,errnan wwh&ch ted i mddon nature's in 1 She stated in "I infillk MUs m ttc resllrrw aqui5as bx as,-i g 1Q%t4 Leri l M b am Y l[�a>[><I�"r la idd�aaort tsrvl sQr'tces u1'�lulE rtrr '"Ir.(l srr�a nitr;st ase rrQ—d raa France there are 1{7p p Aft-groups wwhkb are against incinera6an as well She urged the Ccxnmmee to keep an n mind rraeaailt a4Ftt g[o U& 103 DELEGATIONS-WORKS k u re<alrlli p duo ditdockilaw 4kh—as a Wcai(md pnrnpalt SM fa the I awefao M F&w ML CmaquwAh,rt ttr dW dr kmtl faro ` 0) MS. UBBY RACANSKY. 3200 HANCOCK ROAD.COURTICE, LIE 2MI macsWit khcadfrmattrrserL- oivAgktR"dre"lu--a?u,fcf Th-fim— ADMESSED THE WORKS C4lwAM TTEE REGARDING WATER ISSIJE5 Yell im&crw nerd adw kmgsa AT HER JAGUE I COVF?TICE Thr Repan o i7rrhau In a"a Wdi Islam rblttT New della It is Ms Racanstry appeared tnBfclr6 thfr Ccrftrnittee maratng water ssstaes at her rWeiaat Idw itor i drnrrrr kvd r be czawl aw is tmprrtiiiiri hcwiw in Courtiee_ Ms. Rarartsky prnulated an illustra*on of the kKat aquifer a aeh J%dvpncr9 ,rn%IhW L br MMU13W flue WPM srttrur PQM pnu.atm SySlerns tpr the Hancock Ro&d area t;of ttie Cofnmrltep's infcxrnitiemi tilts red ljl4+wUk4t:-niallitim alf tahal rMXtl std hM 4oP fxndWtan-ft Racansky stated that neamy consitxrrMon. as well as The cumukatwe effects of cfxnale change and lack of precipitation, has had an effect on the valer level WC e04 TtA tw k%n iii=poor RM yl ale mcih. MUR ceenror.-t AMU may Twff4 r I" in hef,nrell nrd She if, ru nn ft out rel wager She added that the vehole stmt or shr ?nu MW a3k®I i has been affected. She is currently going to lyse spnnq an t-,ak~ 'Road for her-meter. She h"L tan wht�out water for well over a month and is asking the Coma mee lc reify this problem Yaamird.k. t Abi"ft>rm Staff resporrcled to quettr*ns regard"the Vven lederf-wence Fu" arW if this polis{applies in this instance. C. Curtis advised that once &w vraKqmain has been installed oei Harrcaatc Rckid. the Well Interference Policy will apply. It _ -as eiarifled that in dw inte im,line devetop>er is resports" t*ensure polahle r - nialW rt+ suppd)ed to mrzpactud na!s - However, there are some ensues with tt a c&nUaMr accelmng ieepansdN ter for prova7 tri wdt>&t erose-ttre leve45 in ite vveg are the saute ars they were its 1991_C- Curtis stated that if direcled by 1tti�l the Vtforks Cerivnetee, waier can be prowdied to tficese reskkarrt5 eWernencurg qroblerns with their water so". Staff advised tf&dais Idr any t ergehcy Mmtal wprtc vmul7 be necovwed from Ile d evekgw Under the serairnies mMoni of the subda;nsion agreement MOVED by Ccunttillor Crawwlotd t4} 'THAT. on an srntergeocy basis, d-F&Cornrnnirsianef of 1*foAs be aultxxized to make arrangerrwnts for water to be supplied to the readents of Hancock Road who are ha" pfobterlt.Wath(heir water supipty." CARRIED 13 Daily Data Repo-rt for November 1992 shuda i[apar'1 r9,r tacaoA;a-r I"t ams LM"Caa [ria A 4t,P ems a r ■ INNER # ,a 19 p-. Lr. 09 w". r dhM t.t�• ss,2 4b 644 ■aa s.a �.Jt@119 . Oc _ cut ManLh__ i�+wr,+r+al.w,�•wr■�.wa.r�aw■wrr-r.� �Ilyr Derlr Raparl for NDV'MrHW 1947 iii .�a'i :0 ii ie � `' ■° im 12# L.1i 152 la s� 1: 1M • KAIn � 1�L 12W � 4 dM to! LA. r«a .4 iJ 1 i 6A. r■ a TIM l7E CIM Malta Stl t: �{.�56���_�,A..�I J!�ca� � WW a a TO rr a lip r F B. a 0 1. i r1������,�,, 1sea■■ YF' Mibi It +-,}� at=.T #.i !■ !■ a.■ i oc � an QK" 4"M CIN tt M i, e1 M4 !i a■ ii. !A ra ■■ ai F {lA 19th kw7j it ur .; Lr.i x� ra r�. ... .,■ .� VG' k l I ' a k L' AD La, .■ 2,n to ■a R* .v sa ■ L3 iq i.} f 1!1 a! R# L3 ■ 0..0 55.t 1215 61.1 LI. na.a as a■ !.4 r a9 x a U raa ay 1■ her !+! ii r■ tla # Avg 4.1 0.0 3-a kt LLA to as :01,1hxwM J] ■1a Fl !■� L■ aY !# !-F tie # 14.5 -®.4 �. u ra0 00 04 a sa ai sr■ f! *! ar as a utV, aMeragm and okitari9e valLmn art tm&ed on Iaw denim adnwt. 1e Mu SO L\.■ a: ■s! s■ !! w • .n WE 29 L OR ■3 is I 2L p.0 6.Q 17-11 9.L� U.b 4}.is 0,0 0.11 � as •■ u is sae #. ar aw tri • .0 940 Li ■■ 19.2 as + as s 9:.a 4.5. $.d 11.3 0.0 0.0 0.0 0.0 0 ,sr 9s■ wv » ai a■ a$ #+ F da1 f.■ ■r 2z i a■ a# a. a! w1 23 mr; •1 0 1.01 17.01 0.0 0.0 0.0 D u 70.11 11% r■a on OR 1 a at 3.0 •5..0 -1.0 Jim 0.0 0.0 T T' d i amara axV Litaa r4 si ii u a # 5:0 �.5 0.0 10.x! 0.0G.0 T T 0 M0 is JP 1&& ■a a■ is .! 1! t '{ di An ya 3 2■:3 on ■■ ■■ ar s .� 1.0 2.5 15.5 0.0 0,1F 0.d 0.0 0 a* •a u ■, •„ as a■ •� !r a S4! � r# 2%41 as of as ai ■ Qz 3!.20 -3.0 -Q.5 30.5 010 0.0 T T a hit AS 9 ■1 %A as am 04 9 gm 2.0 -e_d •3.0 22.0 0.0 4..0 0.0 0.0 0 3.4i 4.0 -7.0 7+0.0 0.0 0.0 010 0.0 p 1 Dally 510 -5.0 0.0 30.0 010 a.a r T 0 [sesta ReportiFor SepCim�r 1992 7.-D 1.0 4.0 34.0 0.0 7.3 T Z. 0 ,�. .ri 7�-I 's 5.13 11-0 3.5 15.5 0.0 2.2 0.0 2.2 0 a..m,.Nom•.f _ -.rie.- ..:,.�� _ as ff�ir Uma RSLv 9*ar 6ru�art�rTA3 1.0 2.0 3.0 11.0 040 0.0 0.0 Co 0 152 MID m.n U201 1d x,25d I.Lw treat rMlwr � riw rIt 1.0 5_p 6.3 3 J.5 0.0 7.3 0.4 7.2 0 s -a -c -c taele aaara v aid esr tw, dwil. t I.tl 4-0 7.5 10.5 G.O 7.2 0.0 71 0 k.- Lw: E LM kf 11: s1.rr1 Ii"A 3x.5 5l.e c.Jo- se.■ 6.0 4.0 3.0 13.0 0.0 0-0 010 0,0 0 At 19.T 11-2 15.1 1z GA -4.0 1.0 17'a 0.0 0.13 0.0 0.0 0 �".13 IA I 94 -2.0 .33 14.5 0,132 1.15 0.0 1.6 0 I7 a a 4 11 s %-5 0.a a o 911. o.a N }# 1310 1.+ 7-3 410.7 0.11 @,3 0.0 6.I a Q: 71 4 9v s 193 IF 7 a 0.4 9 a an .a N Q3 215'S 13:5 i9.5 4. 3.i Fi a . 20 10.0 9.0 11.x 6-5 0.0 L.d 0.0 610 (1 a, 2Y.5 isu.s 20.s 0.0 z.s a a0.9T7F. M a A P.a N � sis oai)r,4 4.0 5.'5 1.2-5 11-0 U.4 G.4 0.4 [] CM 2A. s § . s .11 0 as0 14A 14-A 213.5. 0.a is 0.0 ee 41I M S,0 1.5 #.i4 15.2 D.0 5.0 0.$ 0.4F 0 cm 24.13 le_Q x121 0.13 s_* T' e.4 T M 19 2■.13 99.9 23 9 0.0 93 T 0.0 11 Nl 2M 7.0 1.0 1,3 14-5 ®_p 4.I? T 0.2 0 11 24.5 13A 9a.3 1.7 ores 13.13 0.0 4-.a N 1.0 i.�k 4-.0 16 4 U 0 -0 4 0115 4 u 1■.1 19 a 34■ 5..2 a■ 13.13 1.13 a n N 21.4 17 F 14-2 V.' q.a no 0.0 CA N lis -A' -1.) 10.3 11.0 O.0 'r T 0 ti 7x.q Is.9 9a.s 41.9 9.5. Ir.■ a.13 us N }� 27,4 1910 7.25 0.0 #F %A 0.13 r.■ N L5 --1,13 2.9 125.5 D.0 €1.2 Q a 4.3 0 i7.4 7.1M H.F P as 13.13 0.o n■ N 2A 3.0 3.5 4.3 13 1 .0 0 15.0 12.0 12.0 0 1a 2�0 I7,F a! a.a 9,9 r, La az.Q 17.5 IfiA l x 1,,),: 4 P 0.a ■.a N 2 10.0 -0-5 4.0 13-3 0.0 17.0 0 0 10.0 12 Lf ct..a 52,2 0.5 r 5 0.0 44 D.0 a,a M 32 1.4.E1.5 S.0 L{0_11 '0:fl 1.0 0.0 1.0 0 " 14 0 S_9 f5 9.5 0.0 0:11 0.0 0A ~ 1� �1 Al LI r d.D L24 2.17 ti.0 "10 0.0 11.9 r 1"�.:1eRt!!! 4 � ' T I _ .j�. 33: 35.0 L.7.:0 a.4 0.0 L.0 01F L.0 r ftwous0 11 .•ccJJ .j,5 ]a u 5.1D 4..5 a.5 0.0 M:9 00 •.0 i2 3-q.9 i1.4 L2.0 1.9 9.9 L* 1�_5b 1.0 Y 31. 94.0 20.0 LZ.0 ®.0 0.0 T 0. T 0 91.a 5 0 ■,F 1.S 13.0 T O.L T H .�@ i9.9 9.9 F.F 97.7 13,D T Off T 29 :,770 x 0 7,91 44 9 0.0 7 90 T M P'*m r-elas Palms TATER W— LL 5UFRM JjUjj.ANDWOR nQ= PIC1'1rItTE)YEU.3 Surm= ._ 421 14, iggl -%bb hlLrmti'Gr: F-FsFil Clier'' �rl.ce FfelQd}iS pavakJfirritrr k9 I r7rldd[7r1: Cour Pa-.s Matin$ private brired wells thin art sftvated vpsirmu lar ul�Wadlcnt of tare ! flolgLbuLu7a,aarli i6evelularclent nrc normally imuiuruc to aLJlrntitative iunpad fmnl ,LLL LkVCI J MICA[,slut's recharge In Lhe shmAw man.ile has not been interrupted. `�'l" no c'' "ter `�w"� c�0 mh frrn� qrq 4..r 61ud 1SvwrF ICJ WmK" #igrriFisalat irslpatCl is exp'erterl uri er(isllaig btrred Wells trtlrth atl,J =1 of the V"p Neighbourbo ad, including all priVaie IKDFcd wells eml of HJErrcirck Road. ei 3a I r® rns 7 ' .Nee xsm eL1. wu�� ,+aI 8W 77q SAS Yn r3,r10 ✓ wd T'he atljamilt Nlacimprol m smbdlvWQn Vx— t'eighbQahocul XT) is +�drrcndy bele r+ar ,,,, .r reo mo-= rax SIw a it dcveirppcit to the lrrtlmedi®.te somh or NmA goat- This dLve10prnent under canstruction „ _•ca" A-1 r MTA h u _ wa3 6:4t5 rs ep6 rya_ auk hNHlr -0.� � !�rrr!?l�die gill�a fully sort 4md by mtr4Cipal twitter supply sv Mal privne,walla will not be taeedcd, nM sd 4irtl. Lw44 uua M•: e H• _ W*7.. 3hew rxl 9.N 3 p2m- The a--Tito nalilrlr of the sll tllcaw wqulfsr in klac silt rtlaalle In term of Wmer l". el drawdown r sax ' 4'h f9 L7 YIw1Y I{� —7—L aral elle radius of IlIi1.acL frena the amiciputed Naeighbourhor`d dev6optsrrtst is not wen l�IprG, _ ,.«e 3.4121 —U 4Y- AALa"I expacleh] In Macrae any t„mormble illlpact On the exiEdig V66-mc bored *ells situated ee _ r.I.IL 168 Jo 7 GAi 474 af,las}3itc[mrtEtc [iclghlaaurhoud bouauE : 1 rw hlprcdwellseast Ladl-1uJrc4kk Tt� U ,Lith , 3s, -Zi W-- aoa -tua w' H l�f hdxah Ri)aj..0r,w" Of Crtltrtl" RUZA1, W 141 7� SYJ ]V} Canr. 61-6 r'4 iM TF—k--1 .rxa ♦.de - fmra .3,'L! W ea- J.R.rmN 45h7 -Li b 655. IL7,m. hew Ttitte ate li Few private bxured w'ettrs situated within the proposed P+feihhhourhood that WL w 8i a to Im. 7`5Q a 3t ] �Q.+6 I�p,Lim.to L'r cuuJd lac 1:lassCil U being"s�rusitiwv'to a ft6tvrrs impsGt rr�am slevelapmenE corastruiwtivJtL f'ii i it fatly.Lxr[cd vrelfs That cicala]6c"sensitive"W>a futij r r punsi hie irtrpac[are le i3ruE I Wma 7Wibm JI +" u are very'shalluw{i-e., buird-,aelle Lhat arr less thara 4-5m clerp). 'lhcre are a lutJal A 53 lwev �m iaa eso fait as rFi 14m �uu incl .or 9li8 tJerw o+e aro4,..d i eustingboredwcllawi[hln the propmed[166 bourtwtt[ ion Plao�lr.Nosh and Cat,rticG i s a ra, U-1w ,aiz �Ir bonds. }F these,only lQ rosy hr cl�sct9 halrtgstail#i,+e dtttdweri4 slaallc++�, Tie iese very 6hallutw bund e�ells consiitered too he 'scruitiv va � are listed below. w ]8°9 4 , w.w Y�wn�uinl f50 MIA rr13, n.F++M14 11mmxk Hvni�l. d bored we1I% lass th6.h 46m deFa[h aria Ma es. (i.e. YM to W$4 attaf W-90) I moi �._,d: . — r NIA Nash Roakj: b bored wells less than C!im depth LEGEND (i.e, V4-99 in W-102, W-104 and 1'v-1{13 N/A ChDICAr�4+n WAu :L:aersl.de N fry Dwinlns wall nevef dry lel&rrymatrxJ Uy wa,mJ i71aJ fJgrx�trrs w,rll sxcu9k45�gir rlrY i¢a`ralwlhu,J icy+aHn►tx] Cbcrucc Road_ ,No burrd we11s [gm than 43m devdi HM ❑mwAts 6,4d well¢wrl9rµMs rw1 hamo dlrnrg wolf We my. For Jocation5 of bom mi wells, rsee Site Flan, }slate 2. Prg6V F49W PWO IQ P 'Ilea polonlW for an impact on these 10 existing iyriuAtG 5ballo w burad wcl.ls Considered *SCR.Sitive" j,c+, Iasi MMI 4.5m deep)along the west sine of Hancock Road and the.north � side ryf Nash Road will [tied tdr be propurly arwsmed. 1"4e assessment should Comidicr �tlttrhdly y F •dF Tot Pli IJdk+dmv+s,rlii'ry � I II - �T �E il+ ',§(,Y�l DMC1�Li�lcw G WI►TE Qon IT I OHS 1 f !M1TNO. [!,IT-RV±ALL wwor■ GBQu4dweil'I[ht r I ti, i• r 1, G 8.0 Ib 0.'� IMict i:MtG 4NIC 3ELT{ if7 D flLjrY JAND. at r � arum b+ . (�vCsjYukae IM C.I7 0 S 4 0 ID 0.0 NltuV OlkCsAW SILT gip} ao� �e bu4 Of21"Wolam G+3 m G,6] Ijt,awe$A:4dY SILT,�0.11 R 5r�sa`s Md.�S Ar 8yV4(war) 3 0 0[�4_15 J*k ORG1AAMC SG.T.+7 Yid h�W of 4Ac.rle;04 r 0- tti 4.57 »4SAMY' e+irrn'rl SIL-Tk 47 , $r+pr�I °!7 m I - - - _ ._ �._.,-� k�a��l.ch orgr`;k #mss _ ry1 la 3 4 0-1) R1ack ORC�A %StLir.toou L d ¢yur Or�zcsw,twa 5 r 3 T�SRT. MM raid SrM ,IC 4-ig m .!` a 0.23 m= 23 cm ORUAStLTk aawr ys�llia�� � Pa€)15 lift"SANDY SILT.W8ea 6 40 4. 9 aft QRi3AmC ITLY.road.++ S�uvvwdwarr+�pw�311eS Orsi.r,ANDY ALT.ori Ste'r +7 m s• ! f O.D k'i'D.T1 (;yKl{llGlkFflf:3A.4r 8944 bar 0 IN"'-wo kl -Y I 4.71 w 0 g3 Ica-9 SANDY SILT,bwf � 5rq s+w o 5 m I I i•"k� 1 _�� _ l- - . r,�Cl Lis Iw 4� Lotxilew Of is pip on Fi`un Y, Tcs1 Pio WAv9@d ON Df"Mbw 1. 1995 rh Golder 1996 •V LN r+� �pFdsP Julaalatlr Sernas Minor and Major Storm Drainage, 1996 I ... N "There is overall drop of about 14 m from the NE to SW.", Ell (pg 3) - groundwater flow by gravity "Subcatchment 109 is an existing development block that L drains in a southwesterly direction as sheet drainage. This I r�. drainage will be intercepted with rear yard swales located on the eastern boundary of Subcatchment 106 i ell ' =z (blue star), and conveyed through the drainage system to Subcatchment 106". (Pg. 6) or F - SAM X44 u I I 1 r i i0 k I 401 ROAD • ` ,s i � I ELEVATION DROP FROM PQW A 1a F'CXIfT B w I4 M TEST PTT P 7 WATER d jog t a 144s + + - 143 WON - 142 -- 141 14 139 ,arr 138_ =T_ Bleck Creek , _.— Watenrain 13 s .5 yip} _ 0 ail �_ dwa ME HELL DEPTHA"T*k LEYE+LAVELL FIUNSER A pproaiima" I ow m - Racarrsky Well HYUROG H Iu 7"Of Casing A4 2 on bps Cwound Sudae# 4 - MM 0 Grovel Bo ding walep" Sh � M Bag ,I t I. I lk4 � Y + 25 I I wipN O!'tlt3-6d■691 Mate ; tlMadr�miieM Mrivus a"r&cUwjatka t vw+ waft dittlif bate rAW aefgrp wiU rxnam entalLat6 1,GOmS*l>11t1 with CIMkome raft twiawr rime M w1um uln.Thr rzM of WtO watar Grti4iAkVO 1 NIi WEjM le rkstslmLemn by mirth aiveper.noeanhng the x#l#rrtQln brwing Is drorniN®round w+br =- Logger Data Manual Reacting imbgs) 2007- 2012 Red line- water table drop in 2012 — is it acceptable for the groundwater recharge? Green line — water table level was found by the Golder in 1996 at 23 cm below ground Rate of dissipation Conclusion: Anybody can clearly see that the water table was decreased to unacceptable level for the PSW to survive and or for the people relying on their well water supply. It is obvious that there is insufficient water supply in people's wells. Who is responsible and should pay for this loss?