HomeMy WebLinkAbout01/30/2012
Adopted as Amended
Council Meeting Minutes
JANUARY 30, 2012
Minutes of a regular meeting of Council held on January 30, 2012 at 7:00 p.m., in the
Council Chambers.
Councillor Partner led the meeting in prayer.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor J. Neal
Councillor M. Novak
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Chief Administrative Officer, F. Wu
Present: Municipal Solicitor, A. Allison
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Corporate Services and Human Resources,
M. Marano
Communications Co-Ordinator, J. Stycuk
Director of Finance/Treasurer, N. Taylor
Director of Emergency Services/Fire Chief, G. Weir
Administrative Assistant to the Municipal Clerk, C. Fleming
Municipal Clerk, P. Barrie
DISCLOSURES OF PECUNIARY INTEREST
Later in the meeting, Councillor Neal stated a pecuniary interest with respect to the
delegation of Roger Anderson.
Resolution #C-020-12
Moved by Councillor Partner, seconded by Councillor Woo
THAT the rules of procedure be suspended to allow for an additional presentation to
be added to the Agenda.
“CARRIED”
Council Meeting Minutes - 2 - January 30, 2012
Resolution #C-021-12
Moved by Councillor Woo, seconded by Councillor Partner
THAT a presentation to Marg Zwart, Orono Times, be added to the Agenda following
the presentation of Regional Chair Roger Anderson.
“CARRIED”
Resolution #C-022-12
Moved by Councillor Novak, seconded by Councillor Partner
THAT the Rules of Procedure be suspended to allow Mayor Foster to present a recap
of Council’s 2011 accomplishments following the presentation of Regional Chair
Roger Anderson.
“CARRIED”
ANNOUNCEMENTS
Councillor Novak announced the following:
She has been working with a Trent University Student regarding his Thesis on
the Impact of Big Box Stores in the Community and will follow up regarding this
interesting matter
She attended the Rabbie Burns luncheon at the Clarington Older Adult
Association
The Clarington Board of Trade “Simply Social” Event was held at the
Bowmanville Employment Centre
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The Clarington Board of Trade Information Centre was held on January 26
providing an opportunity for local business to find information on how to
participate in the bid process for Port Granby
Regional Council has approved new waste collection standardize services to
include electronics and porcelain to the call in services commencing mid Feb
range.
Councillor Neal announced that he had attended the Rabbie Burns luncheon at the
Clarington Older Adult Association, the Newcastle Chamber of Commerce Annual
Meeting, and the Rabbie Burns dinner at the Orono Town Hall hosted by the Museum
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Board. He also announced that on Saturday, February 5, the Courtice Rotary is
hosting a Euchre Tournament at the Newcastle Town Hall. Tickets are available on
the Courtice-rotary-euchre.eventbrite.com website.
Council Meeting Minutes - 3 - January 30, 2012
Councillor Hooper advised of events he had attended last week including:
The Annual Newcastle BIA Annual General Meeting at Massey House
Newcastle Bondhead Ratepayers’ Association Meeting
Newcastle Chamber of Commerce Meeting
Clarington Board of Trade “Simply Social” Event
The Clarington Board of Trade Information Centre
Songwriter’s Music Festival at the Whitby Courthouse Festival. Councillor
Hooper paid tribute to Jake VanHaverbeke a talented local entertainer
Clarington Older Adults Association Euchre Extravaganza
Councillor Hooper also announced that on February 25, 2012, Peter J. Stokes will be
speaking on Inspired Adaptations – Finding new Purpose for Old Structures.
Councillor Woo announced the following:
He attended the Public Information Centre at the Newtonville Community Hall
for the relocation of the truck inspection, noting the preferred site is in Port
Hope, following which he attended the Newcastle Business Improvement Area
Dinner at the Massey House Restaurant
He also attended the Newcastle Bondhead Ratepayers’ Meeting where
Mayor Foster presented his annual update which was well received
Mayor Foster was the keynote speaker at the Newcastle Chamber of
Commerce meeting
On Saturday night, he attended the Songwriter’s Music Festival recognizing
local entertainer, Jake VanHaverbeke
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On Saturday, February 4 the Association of Hospital Volunteers will host “A
Taste of Italy” fundraising dinner at Trinity United Church, with proceeds in
support of Lakeridge Health Bowmanville
Councillor Traill announced that she enjoyed the Rabbie Burns luncheon at the
Clarington Older Adult Association. The Tyrone Community Centre will be holding its
Annual Valentines Café night featuring live music, desserts and drinks.
Councillor Partner announced she attended the following events:
The Rabbie Burns luncheon at the Clarington Older Adult Association
The Newcastle Business Improvement Association Annual Meeting/Dinner
The Newcastle Bondhead Ratepayers’ Association meeting, the Newcastle
Chamber of Commerce Annual General Meeting sponsored by the Clarington
Board of Trade
The Gift of Art in Newcastle Speakers Series where Councillor Woo gave a
speech on what it was like to grow up in Newcastle as a child of immigrant
parents and what the sense of community meant to him
The Newcastle Lions Club Italian supper
Council Meeting Minutes - 4 - January 30, 2012
Resolution #C-023-12
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the minutes of a regular meeting of Council held January 16, 2012, be
approved.
“CARRIED”
PRESENTATIONS
Roger Anderson, Regional Chair, Regional Municipality of Durham, addressed
Council to present his Annual Report to Clarington thanking Members of Council for
providing him with the opportunity to highlight key Regional achievements during 2011
and to provide a look ahead to the challenges of 2012.
Chair Anderson noted that overall, 2011 was a busy year with substantial progress in
some areas and frustrating delays in others. He provided a synopsis of the following
issues:
Method of Election of the Regional Chair - In December 2010, Regional Council
requested regulatory permission to make a change in the method of electing
the Region Chair. The Province filed the regulation on January 12, 2012 and it
is now up to the area Councils to work through the triple majority process for a
decision on direct election
The Provincial announcement to construct the 407 East extension to Harmony
Road with a link to the 401 with the winning 407 bid to be announced by
Infrastructure Ontario early in 2012
Delays in the process to resolve appeals relating to the Region’s Official Plan
Amendment 128 and the Seaton file
Addressed infrastructure backlog using Federal and Provincial Infrastructure
Stimulus Funding (ISF) and Regional funds to complete projects valued at
$29.3 million
Received $17.4 million in stimulus funding for repairs and energy upgrades to
social housing stock
Regional Council has lobbied the Federal government to replace infrastructure
funding programs with a long-term infrastructure plan that provides a
predictable and reliable funding stream for municipalities
Regional investment of $2.7 million in a total of 7.9 km of road rehabilitation at
multiple locations in Clarington and $140,000 in traffic signals and guiderails at
four sites
In 2011, Durham Region Transit reached the 50 million rider milestone and in
2012 will carry more than 10 million passengers. Conventional ridership has
increased by 42% and specialized service trips by 44% since 2006
Council Meeting Minutes - 5 - January 30, 2012
Work on the Durham-York Energy Centre is underway. The general contractor
for the design-build project will be on site in February and the Region has
drilled four sentry wells to track ground water quality at the site as required in
the environmental monitoring program
The “Durham Partners in Project Green” initiative which will help local business
pursue opportunities in the green economy
Planning and design is underway for rebuilding Fairview Lodge in Whitby
Increase in social housing portfolio totalling 299 units either occupied or under
construction
Celebration of Durham Art of Transition Creative Awards and development of
the region’s creative economy and culinary tourism
Renewal of commitment to collaborate on economic development with area
municipalities through the Durham Economic Development Partnership with the
goal of speaking with one voice while promoting all of Durham Region
Receipt of the Recycling Council of Ontario Platinum Award for Waste
Diversion
Unveiling of 50 roof-top solar panels on Durham Regional Local Housing
building to improve energy efficiency
Maintenance of the Region’s Triple “A” credit rating
Increase in Social Services Department caseloads
60% of the Region’s 2800 transit stops are now accessible as a result of DRT’s
hard surfacing program
Chair Anderson also highlighted initiatives and challenges facing the Region in 2012
as follows:
Implementing a 10-year program of approximately $9.5 million per year from
user rates to replace leaking polybutylene service connections
Plans to rehabilitate 2 km of Courtice Road north of Nash Road, subject to
budget approval of $700,000 and investment of $460,000 in traffic control at ten
locations in Clarington
Submission of EA studies for the first stage of the Highway 2 BRT Project and
subject to EA approval, proceed with the detailed design and commencement
of property acquisition and utility relocation for widening at six key intersections
in Pickering and Ajax
High frequency bus service on Highway 2 from Oshawa to Toronto
Completion of the Westney Division bus maintenance and storage facility
expansion
Investment into the SCADA System to monitor, control and collect data on
water supply
Commencement of construction of the Port Darlington Water Pollution Control
Plant and initiation of detailed design of the Courtice trunk sanitary sewer
through the Clarington Energy Park
Initiate studies for additional capacity at the water pollution control plant and
new water supply plant in Newcastle and undertake preparatory work for
several projects to upgrade the water distribution system in Bowmanville
Council Meeting Minutes - 6 - January 30, 2012
Expansion of waste diversion introducing curbside collection for bathroom
porcelain and electronics
Preparation of design and tender documents for the new Clarington Police
Complex
Implementation of the Province’s new integrated accessibility regulation and
development of emergency procedures for staff with disabilities
Development of a sport tourism strategy to capitalize on Durham’s growing
popularity as a sports tournament destination and planned new investment at
Mosport raceway
Implementation of a three-year program, subject to budget approval, to focus
on attracting foreign investment
Attracting food processing industries in keeping with the Region’s agri-food
workplan
Efforts to strengthen the economy through diversity and preparing to receive
and use skills of newcomers in Regional organizations
Chair Anderson summarized by stating with senior governments in cost-cutting mode
and the Drummond report about to emerge, municipalities are understandably anxious
and may experience some turbulence in 2012.
Members of Council questioned Chair Anderson.
Councillor Neal stated a pecuniary interest with respect to the questioning of Chair
Anderson regarding the launch of a legal challenge by DurhamClear, as his wife is a
contributor to DurhamClear and left the meeting during questions to Chair Anderson
regarding this matter.
Councillor Neal returned to the meeting.
Members of Council further questioned Chair Anderson.
Mayor Foster presented a Congratulatory Certificate to Marg Zwart, in recognition of
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the 75 Anniversary of the Orono Times on January 28, 2012.
Mayor Foster announced that February is “Heart & Stroke” Month. He also witnessed
a staged film explosion of a house in Clarington on Sunday and expressed
appreciation to emergency services personnel who were on hand during the blast.
Mayor Foster provided a listing of Council’s accomplishments during 2011 and
provided a rundown of the following initiatives and achievements:
There has been tremendous growth in the municipality with a 61% increase in
the value of construction over 2010
The amount of Council and staff time invested in the incinerator issue and the
development of a newsletter to clarify matters
Completion of Mill Street in Newcastle
Working together with the Federal Government and the Town of Port Hope on
rectifying the Port Granby issue
Council Meeting Minutes - 7 - January 30, 2012
Darlington Refurbishment licensing process and commencement of
construction of the training facility
Revisiting the Courtice Corridor Study
Initiating steps towards opening the Port Darlington Waterfront park to the
public
Development of a Strategic Plan to help guide Council’s actions for the future
which included public consultation and the business community
Made changes to Council’s Procedural By-law to assist the public in attending
public meetings and providing the opportunity to have their voices heard
Listening to the concerns of residents regarding the location of the Newcastle
Fire Station and dealing with the issue of noise from the Orono Gun Club with
cooperation from all sides
Listening to the concerns of developers through “Round Table” discussions
with business, Board of Trade and Clarington staff
He has initiated regular meetings with the School Board Trustees to ensure that
the School Boards and the Municipality are communicating and working
together
Development of an Ontario Nuclear Coalition to support nuclear new build and
attract more business from the nuclear industry
Increased staffing levels for Fire Services
Creation and implementation of fortification and nuisance by-laws at the
request of the Durham Regional Police Services
Working in cooperation with the Region in installing sewers along Highway 2,
traffic lights at Regional Road 57 and Aspen Springs Drive, improvements to
the Darlington Water Pollution Control plant, approval of a new Police Campus
in west Bowmanville
Mayor Foster summarized by stating this evening it is anticipated that Council will
pass a budget with an increase at or below last year’s of 3.8%, avoiding the pitfalls of
past Councils in bringing in big increases in the first year of the term. He believes that
Council is laying the foundation for reasonable, predictable budgets, year after year,
that Council is listening, working and getting things done.
DELEGATIONS
Steve Kay and Erin O’Toole, Valleys 2000 Fundraising Team, addressed Council
concerning Correspondence Item I – 7 - “A River Runs Through Us” Fundraising
Campaign in support of the Fish Ladder Project. Mr. O’Toole acknowledged the work
of Al Strike and a number of others stating the campaign was intended to complement
the work of Valleys 2000. Through use of a PowerPoint presentation, Mr. Kay and Mr.
O’Toole provided an overview of the three aspects of the fundraising campaign
including an on-line branding campaign through their website, Facebook page and
Twitter, the Molson Community Cheer contest, a grant application program in which “A
River Runs Through Us” applied for a $20,000 to $40,000 grant and has made the
finals of the program, and the Gala Dinner Event on March 2, 2011, which will feature
General (Ret’d) Rick Hillier, a profile leader and avid fisherman.
Council Meeting Minutes - 8 - January 30, 2012
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Mr. Kay indicated that the Municipality of Clarington is 10 among 68 different projects
for the contest and urged the public to spread the word to garner more votes. Mr.
O’Toole urged members of the community to purchase tickets to the Gala, and
outlined sponsorship details. He noted their goal is to sell over 200 tickets.
Kevin Anyan came forward to provide an update on the fundraising thermometer. He
noted they have secured close to $100,000 both in cash and in-kind donations.
Resolution #C-024-12
Moved by Councillor Neal, seconded by Councillor Hooper
THAT Council recess for 15 minutes.
“CARRIED”
The meeting reconvened at 8:51 p.m.
COMMUNICATIONS
Correspondence Item I - 7 was received as a Hand-out.
Resolution #C-025-12
Moved by Councillor Woo, seconded by Councillor Traill
THAT the communications to be received for information be approved.
“CARRIED”
I - 1 Minutes of the St. Marys Cement Community Relations Committee dated
January 10, 2012
I - 2 Minutes of the Clarington Agricultural Advisory Committee dated
January 12, 2012
I - 3 Minutes of the Samuel Wilmot Nature Area Management Advisory
Committee dated January 10, 2012
I - 4 Minutes of the Central Lake Ontario Conservation Authority dated January
17, 2012
Council Meeting Minutes - 9 - January 30, 2012
I - 5 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham, forwarding copies of the following documents, in
accordance with the Notice of Approval to Proceed with the Undertaking
regarding the Amended Environmental Assessment for Durham and York
Residual Waste Study, Condition 3 Public Record:
Letter to the Ministry of the Environment dated December 13, 2011,
with a copy to the EFWAC, York Regional Clerk and Durham
Regional Clerk regarding UPDATED Submission of the Regional
Municipality of York Waste Diversion Program Monitoring Plan
(Environmental Assessment Condition of Approval 10)
The Regional Municipality of York 2010 Waste Diversion Report
(updated); and,
advising that the documents are also available on the EFW project
website at http://www.durhamyorkwaste.ca/project/efw-committee.htm.
I - 6 Rob Messervey, Chief Administrative Officer, Kawartha Conservation,
forwarding their 2012 Preliminary Budget for Council review; indicating
that the document outlines conservation programs and projects and
associated funding requirements requested from their watershed
municipalities; and, advising that the Board of Directors will vote on the
2012 Preliminary Budget and associated municipal levies on February 22,
2012.
I - 7 Kevin Anyan, Valleys 2000 Fundraising Team, introducing “A River Runs
Through Us”, a project in support of Valleys 2000, a non-profit,
community-based volunteer organization dedicated to the rehabilitation
and environmental enhancement of the Bowmanville Creek Valley and the
Soper Creek Valley; advising of “A River Runs Through Us” Gala Dinner
to be held on Friday March 2, 2012, at the Garnet B. Rickard Recreation
Complex in support of the Valleys 2000 Fish Passage & Trail Extension
featuring General (Ret’d) Rick Hillier speaking on “Leadership in Your
Community”; indicating that the project has also been submitted to the
Molson Coors Community Cheer program for consideration where Molson
is donating $1 million to Canadian communities to support projects and
initiatives across Canada that help promote a healthy, active lifestyle in
local communities noting the project has successfully reached and
surpassed the goal of getting to the next stage; and, advising the
Fundraising Team looks forward to sharing their progress and hopes they
can count on Council’s support.
Council Meeting Minutes - 10 - January 30, 2012
CORRESPONDENCE FOR DIRECTION
Correspondence Items D – 7 and D – 8 were received as Hand-outs.
Resolution #C-026-12
Moved by Councillor Traill, seconded by Councillor Woo
THAT Correspondence Items D - 1 to D - 8 be approved as per the Agenda, with the
exception of Correspondence Item D - 5.
“CARRIED”
D - 1 Karen Bastas, Event Coordinator, Vice President, Newcastle BIA, requesting
permission to hold the 2012 Canada Day Celebration from 1:00 p.m. to 10:00
p.m. on Sunday, July 1, 2012, at the Newcastle & District Recreational
Complex with the following requirements:
Usage of the grounds, parking, and indoor facilities including the pool
Permission to set off fireworks at the rear of the property to the west
Grass to be cut as low as possible to avoid sparks from fireworks and
easy access for the Port Fire Technicians
Grass to be cut directly west of the Recreation Complex for tethered
hot air balloon rides; and,
Large stage, tent, picnic tables, traffic safety vests and traffic cones.
(Correspondence referred to staff)
D - 2 Mike Neumann, P.Eng., Project Manager, Ainley & Associates Limited,
advising the firm has been retained by the Ministry of Transportation (MTO)
to complete culvert repair on Highway 115/35 south of Orono – north of
Concession Road 4 and Highway 115/35 – north of Highway 9 (Concession
Road 7); requesting an exemption from the current noise by-law to permit
construction of the culverts during off peak hours (11:00 p.m. to 5:00 a.m.);
indicating that no detours are anticipated as part of this contract; and, that the
anticipated start date for the project is July 2012 with the project concluding
in mid-October 2012. Further information regarding the project can be
obtained by contacting Mike Neumann, Ainley & Associates at
Neumann@ainleygroup.com or Habib Modir, Ministry of Transportation at
habib.modir@ontario.ca.
(Exemption to the Municipality’s Noise By-law
for the timeframe required to complete culvert
repair on Highway 115/35 approved)
Council Meeting Minutes - 11 - January 30, 2012
D - 3 Shannon Foote forwarding information from Jaime Neeb, Our Little Flock,
Breeder of Rare Miniature Pets, with respect to the keeping of micro mini pet
pigs; indicating that many towns and cities have revisited their by-laws and
now allow mini pet pigs as house pets; and, questioning the provisions of
Clarington’s by-law in regard to owning a micro mini pig in the Municipality.
(Correspondence referred to the Municipal
Clerk)
D - 4 Jennifer Henderson strongly opposing the proposed condominium
development (18T-87087 and 18T-89021) at the corner of Scugog Street and
Longworth Avenue; indicating that the development will have a devastating
effect on the ecosystem and habitat of hundreds of species; suggesting that
more green space be preserved for the enjoyment of area residents and that
the proposed development site remain intact; and, urging elected officials to
ensure the health and well-being of Bowmanville families takes precedence
in community planning decisions.
(Correspondence referred to the Director of
Planning Services)
D - 6 Marika Hill, Grow Strategy Administrator, Girl Guides of Canada, Ontario
Council, requesting that the week of February 19 to 26, 2012 be proclaimed
“Guide-Scout” Week in recognition of Girl Guides of Canada’s valuable
contribution to the well-being of the community.
(Proclaimed)
D - 7 John R. O’Toole, MPP, Durham, advising that Ontario’s Members of
Provincial Parliament have been invited to nominate young women under the
age of 18 for the annual Leading Girls Building Communities Award, an
award to recognize girls who demonstrate exceptional leadership in working
to improve the lives of others in their schools or communities; forwarding
information and a nomination form for reference; and, requesting Council’s
assistance in providing names of young women from Clarington who would
be suitable candidates. Mr. O’Toole is requesting that names be submitted
by February 7, 2012.
(Correspondence referred to the Municipal
Clerk to place on the Municipality’s website)
Council Meeting Minutes - 12 - January 30, 2012
D - 8 Frank Filippo, Vice President, Development and Planning, Intracorp, owners
of land at the northwest corner of Trulls Road and Bloor Street currently
designated Future Urban Residential and Environmental Protection in the
Clarington Official Plan; expressing concern that the methodology and
assumptions applied to the Watershed Management Plan are not consistent
with current policies and guidelines and result in development restrictions to
the property and that implementation of the Watershed plan remains a
concern as there is no existing policy which describes the basic approach;
forwarding correspondence from their planning and environmental
consultants summarizing specific concerns with the delineation of both the
Functional Natural Heritage System and Targeted Natural Heritage System;
and, trusting that if and when any process to amend the Official Plan status of
their land is initiated, they will be duly notified and provided with the
opportunity to preserve their development rights.
(Correspondence referred to the Director of
Planning Services)
D - 5 Henry Elvins indicating that the Province has paved the way for the direct
election of the Regional Chair in Durham and that in the last municipal
election, Clarington voters strongly supported having this position elected
directly by the voters of Durham Region; and, requesting that Council pass a
resolution in support of a directly-elected Regional Chair.
Resolution #C-027-12
Moved by Councillor Neal, seconded by Councillor Traill
THAT the Municipality of Clarington support, in principle, the direct election of the
Regional Chair for the Regional Municipality of Durham.
“CARRIED ON THE FOLLOWING
RECORDED VOTE”:
Yes No Declaration of Absent
Council Member Pecuniary Interest
Councillor Traill √
Councillor Woo √
Councillor Hooper √
Councillor Neal √
Councillor Novak √
Councillor Partner √
Mayor Foster √
Council Meeting Minutes - 13 - January 30, 2012
COMMITTEE REPORT(S)
Report #1 - General Purpose and Administration Committee Report January 23, 2012.
Resolution #C-028-12
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the General Purpose and Administration Committee Report of January 23, 2012
be approved, with the exception of Items #1(e), #3, #7, #9, and #11.
“CARRIED”
Item #1(e)
Resolution #C-029-12
Moved by Councillor Traill, seconded by Councillor Woo
THAT Report CSD-001-12 be received for information
.
“CARRIED”
Item #3
Resolution #C-030-12
Moved by Councillor Traill, seconded by Councillor Neal
THAT the Municipality of Clarington participate in The Local Look Back Project in a
capacity similar to the Town of Ajax’s support as described on Page 4 of Report
CLD-003-12
.
“MOTION LOST”
Resolution #C-031-12
Moved by Councillor Novak, seconded by Councillor Neal
THAT Report CLD-003-12 be received; and
THAT the request to participate in the Local Look Back Project be referred to the
Clarington Museums and Archives Board with input from the Clarington Heritage
Committee for their consideration.
“CARRIED”
Council Meeting Minutes - 14 - January 30, 2012
Item #7
Resolution #C-032-12
Moved by Councillor Traill, seconded by Councillor Neal
THAT Report CLD-002-12 be received; and
THAT a copy of Report CLD-002-12 be forwarded to the Animal Alliance of Canada.
“CARRIED”
Item #9
Resolution #C-033-12
Moved by Councillor Traill, seconded by Councillor Neal
THAT Report COD-002-12 be received;
THAT staff report back on spending limits for all Department Heads for all purchases
of contracts not requiring purchasing authorization or a formal tendering process and
how other municipalities deal with these matters
;
THAT the report include information on how the budgeting process could clarify
consulting dollars; and
THAT all interested parties listed in Report COD-002-12 be advised of Council’s
decision.
“MOTION LOST ON THE FOLLOWING
RECORDED VOTE:”
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill √
Councillor Woo √
Councillor Hooper √
Councillor Neal √
Councillor Novak √
Councillor Partner √
Mayor Foster √
Council Meeting Minutes - 15 - January 30, 2012
Resolution #C-034-12
Moved by Councillor Woo, seconded by Councillor Hooper
THAT Report COD-002-12 be received; and
THAT all interested parties listed in Report COD-002-12 be advised of Council’s
decision.
“CARRIED”
Item #11
Resolution #C-035-12
Moved by Councillor Neal, seconded by Councillor Traill
THAT the request to allocate funds within 2012 to provide a solution to the Clarington
Beech Centre parking situation be received and referred to ROCG Consultants.
“MOTION LOST ON THE FOLLOWING
RECORDED VOTE:”
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Neal √
Councillor Novak √
Councillor Partner √
Councillor Traill √
Councillor Woo √
Councillor Hooper √
Mayor Foster √
Resolution #C-036-12
Moved by Councillor Hooper, seconded by Councillor Novak
WHEREAS the 26 Beech Avenue property was purchased solely for the Older Adults
of Clarington 14 years ago;
AND WHEREAS they were assured that parking would be made available when
necessary. With their current membership registrations and successful programming
and events this time has arrived;
Council Meeting Minutes - 16 - January 30, 2012
NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington allocate
funds within 2012 to provide a solution to the Clarington Beech Centre parking
situation.
“CARRIED”
Report #2 - General Purpose and Administration Committee Report January 27, 2012.
Resolution #C-037-12
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the General Purpose and Administration Committee Report of January 27, 2012
be approved, with the exception of Item #3.
“CARRIED”
Resolution #C-038-12
Moved by Councillor Hooper, seconded by Councillor Woo
THAT Council recess until 10:00 p.m.
“CARRIED”
The meeting reconvened at 10:00 p.m.
Item #3
Resolution #C-039-12
Moved by Councillor Novak, seconded by Councillor Hooper
1. THAT Report FND-001-12 be received;
2. THAT the 2012 Operating and Capital budgets as outlined in Schedule “A”, at
an estimated tax levy impact of 4.31% (exclusive of tax policy impacts), as
directed in Report FND-001-12 be approved, with the following amendments:
a. Item #13, Approved Staffing Program, be amended to add 0.5% or
$189,000 tax levy increase with the funds to be put aside in the
appropriate reserve fund for future fire staffing needs to support the full
Fire Master Plan being undertaken in 2012;
b. Item #13, Approved Staffing Program, hiring of an I.T. Technician
position in the Corporate Services Department;
c. Item #13, Approved Staffing Program, conversion of a part time clerical
position to a full time position in the Municipal Clerk’s Department;
Council Meeting Minutes - 17 - January 30, 2012
d. Item #13, Approved Staffing Program, hiring of a Building Maintenance
Supervisor position in the Operations Department;
e. Item #13, Approved Staffing Program, hiring of a Training Officer position
in the Emergency and Fire Services Department;
f. Item #13, Approved Staffing Program, conversion of a part time
Recreation Programmer to a full time position in the Community Services
Department;
g. Item #13, Approved Staffing Program, hiring of a part time clerical
position and a Crossing Guard position in the Planning Services
Department;
h. Item #13, Approved Staffing Program, hiring of a Building Inspector
position in the Engineering Services Department;
i. Item #13, Approved Staffing Program, hiring of a Manager of Corporate
Initiatives position in the CAO’s Office, in the amount of $50,000 in 2012;
being 50% of the full salary, with the position fully funded in 2013.
(Revised as per Resolution #C-059-12, February 13, 2012)
j. Item #13, Approved Staffing Program, hiring of a Buyer position in the
Corporate Services Department be denied;
k. Item #13, Approved Staffing Program, hiring of an Accounting Clerk in
the Finance Department be denied; and
l. Item #13, Approved Staffing Program, hiring of a part time Clerical
position in the Emergency and Fire Services Department be denied.
3. THAT the following items listed as optional items for consideration, as itemized
in Schedule “B” of Report FND-001-12, be approved:
a. Item #3, Courtice Road Bike Lane, in the amount of $60,000;
b. Item #15, Channel 12 Tourism Advertising, in the amount of $9,000;
c. Item #1, Tax Levy Contribution to Capital, in the amount of $400,000;
d. Item #20, NCH-Newcastle Horticultural Society Park Improvement, in the
amount of $10,000;
e. Item #29, Banner Program, in the amount of $2,500;
f. Item #12, Rural Road Tree Removal, in the amount of $21,000;
g. Item #21, Volunteer Program, in the amount of $8,000;
h. Item #5, Students (up to 4 in 2012), in the amount of $16,500;
i. Item #8, GPS for Operations Fleet (phase-in), in the amount of $25,800;
j. Item #16, Emergency Services Uniforms for Part-time over 15 years, in
the amount of $18,000;
k. Item #7, EAP Program, in the amount of $26,000; and
l. Item #17, Mayor’s Office, in the amount of $10,000;
4. THAT the grants for external agencies be approved as per their requests
itemized in Schedule “C” to Report FND-001-12, at an estimated tax levy
impact of 0.23%;
5. THAT the request from the Clarington Museums and Archives for $15,200 from
Reserve Funds/Trusts as detailed on page 159 of the draft budget binder, be
approved;
Council Meeting Minutes - 18 - January 30, 2012
6. THAT Schedules “D”, “E” and “F” of Report FND-001-12 outlining Reserve and
Reserve Fund Contributions and new Reserves/Reserve Funds be approved;
7. THAT approximately $801,000 be drawn from the Rate Stabilization Reserve
Fund to offset the tax rate impact;
8. THAT the financing of Capital projects, as outlined in the documents attached
to Report FND-001-12 be approved;
9. THAT the external agencies, referred to in Schedule “C” be advised of
Council’s decision regarding their grant request;
10. THAT the Mayor’s Golf Tournament be authorized to take place in 2012, at no
cost to the tax base with the net proceeds from the Mayor’s Golf Tournament to
be directed to the Clarington Older Adults Centre Board;
11. THAT any cash flow shortfall in the Development Charges Reserve Funds be
interim financed from the Municipal Capital Works Program, Impact/Escrow
Reserve Fund and General Municipal Reserve Funds, to be repaid with interest
as cash flow permits;
12. THAT the request for the filling in of ditches and provision of a storm system on
Firner Street be received for information;
13. THAT the construction of an outdoor artificial ice surface at South Courtice
Arena be tabled indefinitely;
14. THAT Report FND-001-12 be adopted by resolution in accordance with
provisions of Ontario Regulation 284/09 of the Municipal Act, 2001; and
15. THAT the appropriate By-laws to levy the 2012 tax requirements for Municipal
Regional and Education purposes be forwarded to Council for approval, once
final tax policy information is available.
Council Meeting Minutes - 19 - January 30, 2012
Resolution #C-040-12
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Section 3. c., Tax Levy Contribution to Capital be amended from $400,000 to
$100,000.
“CARRIED ON THE FOLLOWING
RECORDED VOTE:”
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill √
Councillor Woo √
Councillor Hooper √
Councillor Neal √
Councillor Novak √
Councillor Partner √
Mayor Foster √
Resolution #C-041-12
Moved by Councillor Traill, seconded by Councillor Neal
THAT Section 2. be amended by adding Part m. as follows:
“Mayor’s salary increase of $1,792 and the Councillors’ salary increase of
$4,302 be denied.”
“MOTION LOST ON THE FOLLOWING
RECORDED VOTE:”
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill √
Councillor Woo √
Councillor Hooper √
Councillor Neal √
Councillor Novak √
Councillor Partner √
Mayor Foster √
Council Meeting Minutes - 20 - January 30, 2012
Resolution #C-042-12
Moved by Councillor Traill, seconded by Councillor Neal
THAT Section 2. be amended by adding Part m. as follows:
“Councillors’ Expense Budget of $11,670 and the Mayor’s Expense Budget of
$40,000 be replaced with a reimbursement scheme whereby Members of
Council submit receipts for reimbursement on a bi-weekly basis.”
“MOTION LOST ON THE FOLLOWING
RECORDED VOTE:”
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill √
Councillor Woo √
Councillor Hooper √
Councillor Neal √
Councillor Novak √
Councillor Partner √
Mayor Foster √
Resolution #C-043-12
Moved by Councillor Traill, seconded by Councillor Neal
THAT Section 2. be amended by adding Part m. as follows:
“$50,000 be deleted from the Legal Fees Reserve Fund.”
“MOTION LOST ON THE FOLLOWING
RECORDED VOTE:”
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill √
Councillor Woo √
Councillor Hooper √
Councillor Neal √
Councillor Novak √
Councillor Partner √
Mayor Foster √
Council Meeting Minutes - 21 - January 30, 2012
Resolution #C-044-12
Moved by Councillor Traill, seconded by Councillor Neal
THAT Section 2. be amended by adding Part m. as follows:
“$25,000 increase to Community Services Department Capital Reserve be
denied.”
“MOTION LOST ON THE FOLLOWING
RECORDED VOTE:”
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill √
Councillor Woo √
Councillor Hooper √
Councillor Neal √
Councillor Novak √
Councillor Partner √
Mayor Foster √
Resolution #C-045-12
Moved by Councillor Traill, seconded by Councillor Neal
THAT Section 2. be amended by adding Part m. as follows:
“Various Minor Adjustments in the amount of $4,366; Reserves contribution
increases in the amount of $10,000; Finance-Legal in the amount of $5,000;
Health & Safety in the amount of $3,000; and Council in the amount of $2,000
be deleted.”
“MOTION LOST ON THE FOLLOWING
RECORDED VOTE:”
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill √
Councillor Woo √
Councillor Hooper √
Councillor Neal √
Councillor Novak √
Councillor Partner √
Mayor Foster √
Council Meeting Minutes - 22 - January 30, 2012
Resolution #C-046-12
Moved by Councillor Traill, seconded by Councillor Neal
THAT Section 2. be amended by deleting:
c. - Approved Staffing program, conversion of a part time clerical position to a
full time position in the Municipal Clerk’s Department; and
f. - Approved Staffing program, conversion of a part time Recreation
Programmer to a full time position in the Community Services Department.
“MOTION LOST ON THE FOLLOWING
RECORDED VOTE:”
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill √
Councillor Woo √
Councillor Hooper √
Councillor Neal √
Councillor Novak √
Councillor Partner √
Mayor Foster √
Resolution #C-047-12
Moved by Councillor Traill, seconded by Councillor Neal
THAT Section 6. be amended by deleting $5,000 from the Clerk’s Fleet Reserve
referenced in Schedule D.
“MOTION WITHDRAWN”
Resolution #C-048-12
Moved by Councillor Neal, seconded by Councillor Traill
THAT Section 2. be amended by deleting:
b. - Approved Staffing Program, hiring of an I.T. Technician position in the
Corporate Services Department;
Approved Staffing Program, hiring of a Manager of Corporate Initiatives
i. -
being
position in the CAO’s Office, in the amount of $50,000 in 2012
;
50% of the full salary, with the position fully funded in 2013. (Revised
as per Resolution #C-059-12, February 13, 2012);
and
Council Meeting Minutes - 23 - January 30, 2012
By adding a Part m. as follows:
Account #100-28-130-x-7160 – Fire Master Plan - $75,000 be deleted; and
THAT Section 3. be amended by deleting:
b. - Channel 12 Tourism Advertising in the amount of $9,000
f. - Rural Road Tree Removal, in the amount of $21,000
i. - GPS for Operations Fleet (phase-in), in the amount of $25,800
k. - EAP Program, in the amount of $26,000
l. - Mayor’s Office, in the amount of $10,000.
“MOTION LOST ON RECORDED VOTES
LATER IN THE MEETING”
(See following motions)
Resolution #C-049-12
Moved by Councillor Traill, seconded by Councillor Neal
THAT the foregoing Resolution #C-048-12 be divided to vote on deleting $75,000 from
Account #100-28-130-x-7160 – Fire Master Plan separately.
“CARRIED”
The motion to delete $75,000 from Account #100-28-130-x-7160 – Fire Master Plan
was then put to a vote and LOST ON THE FOLLOWING RECORDED VOTE:
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Novak √
Councillor Partner √
Councillor Traill √
Councillor Woo √
Councillor Hooper √
Councillor Neal √
Mayor Foster √
Resolution #C-050-12
Moved by Councillor Neal, seconded by Councillor Traill
THAT the foregoing Resolution #C-048-12 be divided to vote on Section 2. b. and 2. i.
separately.
“CARRIED”
Council Meeting Minutes - 24 - January 30, 2012
The motion to delete Section 2. b. Approved Staffing Program, hiring of an I.T.
Technician position in the Corporate Services Department and Section 2. i - Approved
Staffing Program, hiring of a Manager of Corporate Initiatives position in the CAO’s
Office, in the amount of $50,000 in 2012 was then put to a vote and LOST ON THE
FOLLOWING RECORDED VOTE:
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill √
Councillor Woo √
Councillor Hooper √
Councillor Neal √
Councillor Novak √
Councillor Partner √
Mayor Foster √
Resolution #C-051-12
Moved by Councillor Traill, seconded by Councillor Hooper
THAT, in accordance with section 10.12.34 of the Procedural By-law, the meeting
continue for 15 minutes.
“MOTION CARRIED BY RECORDED VOTE
LATER IN THE MEETING”
(See following motion)
Resolution #C-052-12
Moved by Councillor Traill, seconded by Councillor Hooper
THAT the question be now put.
“CARRIED”
The foregoing Resolution #C-051-12 was then put to a vote and CARRIED ON THE
FOLLOWING RECORDED VOTE:
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Novak √
Councillor Partner √
Councillor Traill √
Councillor Woo √
Councillor Hooper √
Councillor Neal √
Mayor Foster √
Council Meeting Minutes - 25 - January 30, 2012
The remainder of the foregoing Resolution #C-048-12 was then put to a vote and
LOST ON THE FOLLOWING RECORDED VOTE:
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill √
Councillor Woo √
Councillor Hooper √
Councillor Neal √
Councillor Novak √
Councillor Partner √
Mayor Foster √
Resolution #C-053-12
Moved by Councillor Neal, seconded by Councillor Hooper
THAT Section 3. 13. be withdrawn from Report #2 of the General Purpose and
Administration Committee Report of January 27, 2012.
“CARRIED”
The foregoing Resolution #C-039-12, 2012 Current and Capital Budget was then put
to a vote and CARRIED AS AMENDED ON THE FOLLOWING RECORDED VOTE:
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill √
Councillor Woo √
Councillor Hooper √
Councillor Neal √
Councillor Novak √
Councillor Partner √
Mayor Foster √
STAFF REPORT(S)
Confidential Verbal Report of the Solicitor – Application for Expropriation of Lands
Necessary for the Reconstruction of a Portion of Elliott Road
Council Meeting Minutes - 26 - January 30, 2012
Resolution #C-054-12
Moved by Councillor Neal, seconded by Councillor Hooper
THAT in accordance with Section 239(2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing advice that is subject to solicitor-client
privilege, including communications necessary for that purpose.
“CARRIED”
The meeting resumed in open session at 11:24 p.m.
The Mayor advised that one item was discussed in “closed” session in accordance
with Section 239(2) of the Municipal Act, 2001 and one resolution was passed to
provide direction to staff.
UNFINISHED BUSINESS
Resolution #C-055-12
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the presentation of Roger Anderson, Chair, Regional Municipality of Durham,
be received with thanks.
“CARRIED”
BY-LAWS
Resolution #C-056-12
Moved by Councillor Hooper, seconded by Councillor Neal
THAT leave be granted to introduce By-law 2012-004, being a by-law to designate the
property known for municipal purposes as 20 Horsey Street, Bowmanville,
Municipality of Clarington as a property of historic or architectural value or interest
under the Ontario Heritage Act, R.S.O. 1990, Chapter O.18; and
THAT the said by-law be approved.
“CARRIED”
PROCEDURAL NOTICE(S) OF MOTION
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
Council Meeting Minutes - 27 - January 30, 2012
OTHER BUSINESS
There was no Other Business introduced under this Section of the Agenda.
Councillor Neal stated a pecuniary interest earlier in the meeting, refrained from
voting on the Confirming By-law and left the meeting during discussion and voting
on the Confirming By-law.
CONFIRMING BY-LAW
Resolution #C-057-12
Moved by Councillor Hooper, seconded by Councillor Novak
THAT leave be granted to introduce By-law 2012-005, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held
th
on the 30 day of January, 2012; and
THAT the said by-law be approved.
“CARRIED”
Councillor Neal returned to the meeting.
ADJOURNMENT
Resolution #C-058-12
Moved by Councillor Partner, seconded by Councillor Woo
THAT the meeting adjourn at 11:26 p.m.
“CARRIED”
________________________ _______________________
MAYOR MUNICIPAL CLERK