HomeMy WebLinkAboutCS-29-94THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
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Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File #
Date: JULY 4, 1994 Res. C C `
By-Law #
Report #: CS -29 -94 File #:
Subject: COURTICE COMMUNITY COMPLEX
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee recommend
to Council the following:
1. THAT Report No. CS -29 -94 be received;
2. THAT Council endorse in principle the proposed critical path for the Courtice
Community Complex;
3. THAT Council endorse in principle the components of the proposed Complex;
4. THAT staff be authorized to proceed with the invitation for consulting services;
5. THAT staff be authorized to proceed with the invitation for architectural services;
6. THAT the Courtice Community Complex Fundraising Committee be granted a $50,000
interest free loan to be repaid from fundraising efforts and that the necessary funds be drawn
from the Courtice Community Complex Reserve Fund account no. 5001 -00017 -0000; and
7. THAT the Courtice Community Complex Fundraising Committee be advised of action taken
by Council.
1.0 BACKGROUND:
1.1 In April of 1992, Council approved the establishment of a Technical Advisory Committee
for the proposed Courtice Community Complex. The Committee's immediate role was to
investigate the feasibility of a public /private partnership scenario that would ultimately reduce
any impact to the tax base.
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1 HIS IS I,, :,,,. -PECPC VAPLII
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REPORT CS -29 -94 "2. JULY 4, 1994
1.2 At the October 12, 1993 meeting of Council a report was received from the Technical
Advisory Committee expressing that a public /private partnership was not feasible and further
resolved that the Advisory Committee continue to pursue an appropriate partnership and
initiate discussions with the Northumberland and Clarington Board of Education and the
Clarington Library Board with regard to the possibility of shared facilities.
1.3 The results of those discussions as they relate to facility and program sharing initiatives are
presented to Council through report TR- 53 -94.
2.0 CANADA/ONTARIO INFRASTRUCTURE APPLICATION:
2.1 On June 27, 1994 a formal announcement from the Federal and Provincial Governments
approving the Courtice Community Complex Infrastructure application was received.
Subsequently, staff through the Technical Advisory Committee is preparing to advance this
project.
3.0 CRITICAL PATH:
3.1 Attachment #1 indicates an estimated time line for this project, commencing with the
anticipated approval and subsequent ratification of this report (CS- 29 -94).
3.2 The critical path is intended to be used as a guide for staff and the Advisory Committee to
work with, in establishing critical dates, recognizing the stipulations of the Canada /Ontario
Infrastructure requirements.
3.3 It is further realized, that the Courtice Community Complex Fundraising Committee is, as
evidenced by their most recent delegation to Council preparing to initiate its campaign and
have asked that an artist's rendering be available for an October 1994 formal campaign "kick-
off'.
3.4 Every effort will be made to provide the rendering of the project within the suggested time
frame. The Committee is committed to work toward accomplishing this task and will liaise
with the Fundraising Committee at appropriate intervals with respect to progress in this area.
4.0 FACILITY COMPONENTS:
4.1 In 1989 the Municipality conducted a feasibility study for the Courtice Community Complex.
Through that study, in consultation with the residents, the business sector and staff, the
consultants recommended a number of facility components referred to as "core facilities ".
4.2 Subsequently, the study was approved in principle by Council and referred to the Technical
Advisory Committee.
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REPORT CS -29 -94 .3. JULY 4, 1994
4.3 At the most recent meeting of the Technical Advisory Committee, the following components
were approved for recommendation to Council and they are:
a) 25 metre leisure pool;
b) community hall /multi purpose facility;
C) racquet courts; and
d) library.
5.0 ARCHITECTURAL SERVICES:
5.1 With the approval of Council, the first task is to initiate a proposal call inviting bidders for
architectural services as they relate to this project.
5.2 It is anticipated that the proposal will be open to all qualified firms. Those submissions will
be reviewed by the Technical Advisory Committee, in conjunction with representation from
the Clarington Library Board, with the purpose of short listing a group of from three to six
firms which will be asked to submit detailed proposals for the design of the facility.
5.3 The Technical Advisory Committee will interview and review the submissions of the short
listed candidates for preparation of a recommendation and report to Council with the
preferred design.
6.0 CONSULTING SERVICES:
6.1 As members of Council are aware, the Municipality is currently involved with a number of
projects identified in the Capital Budget in addition to those which were prompted by the
Canada /Ontario Infrastructure Program.
6.2 Recognizing the limited staff resources at this time, to ensure that the Municipality's interests
are protected and to add technical expertise to the project team, it is recommended that staff
be authorized to initiate a proposal call for construction management services as it relates
to the Courtice Community Complex Project.
7.0 COURTICE COMMUNITY COMPLEX FUNDRAISING COMMITTEE:
7.1 Through its most recent delegation to Council, the Courtice Community Complex
Fundraising Committee has requested start -up funds in the amount of $50,000.00 to assist
with the initiatives of the Fundraising Campaign.
7.2 It was suggested, that the funds would be received as an interest free loan to be repaid to
the Municipality through their fundraising efforts.
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REPORT CS -29 -94 - 4, JULY 4, 1994
8.0 BUDGET:
8.1 The original cost projections for the Courtice Community Complex included a capital and
operating component for both the core facility and the library.
8.2 The capital cost associated with the project is estimated at 5.4 million dollars funded in part
by the Canada Ontario Infrastructure Works Program to the extent of $466,600 which
represents two - thirds of the Municipality's original commitment to the project. The balance
of the capital cost is to be paid from contributions from the Development Charge Levies as
identified in the Development Charge Policy Report; a ten year capital plan.
8.3 The Development Charge Reserve fund accumulation is only in the third year of collection
and as a result that contribution to this project would be subsidized by the existing Municipal
Reserve Funds to the extent of approximately 2.5 million dollars in addition to the initial
contribution from the Development Charges Fund of approximately $400,000 (see financial
summary Attachment #2).
8.4 The Development Charge Reserve Fund would then fund the annual debt charges for the
debenture and repay the Municipal Reserve Funds with interest at the prevailing annual
average interest rate.
8.5 As Council is aware, should residential development decline significantly such that there is
not sufficient accumulative in the Development Charge Reserve Funds to pay the annual
debt charges, the Municipality would be obliged to carry the debt burden for the remainder
of the debenture term or until development activity returned.
8.6 The estimated annual operations cost of the Courtice Community Complex represents a
significant impact on the Municipal tax base. The core facilities such as the pool and squash
courts are capable of generating somewhat self - sustaining programs. The library on the other
hand, is entirely tax supported and has little opportunity to generate any significant revenue
to offset its operations.
8.7 The overall tax impact related to the operations of this Complex will be added to the known
previous Council commitment of approximately 1.2% annually for 24 hour fire primary
response. Consideration must also be given to the cost associated with Provincial
downloading of the blue box program and the potential operational impact of a Senior
Centre, or substitute project, for which infrastructure funds have also been allocated. The
impact should be considered within the scope of a Municipal five year operation forecast in
order for Council to make an informed decision regarding an allowable tax impact for the
Courtice Community Complex. ../5
REPORT CS -29 -94 - 5 - JULY 4, 1994
8.8 Staff will be developing a five year operations forecast which will be presented to Council
before any final commitment of the facility components is requested. This forecast will
incorporate a projection of departmental operating requirements which match the projected
capital works program. It will also attempt to estimate some of the many external forces that
influence the operating side of the annual budget ie. assessment growth, declining Provincial
revenue stream, social contract wage complications and declining municipal surplus.
8.9 The Municipal analysis will not incorporate the Regional and School Boards' potential
impact on the tax base over the next five years, but it is suggested that Council may attempt
to reasonably consider the known debt pressures on the household tax base in making any
final recommendations on the Courtice Community Complex.
9.0 COMMENTS:
9.1 The fundraising component has not ben accommodated in the financial scenario. When the
funds are received, they may at Council's direction, be used to repay the reserve funds or
alternatively, to provide a contribution to the annual operating cost to help cushion the
annual tax impact.
Respectfully submitted,
Jose V. Caruana, Director
Court unity Services Department
ie arano, Treasurer
JPC:FH:MM:sa
Reviewed by:
a
W. H. Stockwell,
Chief Administrative Officer
ATTACHMENT #1
TO REPORT NO. CS -29.94
COURTICE COMMUNITY CENTRE
PROPOSED CRITICAL PATH
JULY 4, 1994 - REPORT TO GENERAL PURPOSE AND
ADMINISTRATION
JULY 18, 1994 - INVITATION FOR CONSULTING SERVICES
- INVITATION FOR ARCHITECTURAL
SERVICES
AUGUST 12, 1994 DEADLINE FOR SUBMISSIONS
AUGUST 29 - SEPT. 2, 1994 - INTERVIEWS
SEPTEMBER 19, 1994 - REPORT TO GENERAL PURPOSE AND
ADMINISTRATION
- RECOMMENDING ARCHITECT/
PRELIMINARY DESIGN AND PROJECT
CONSULTANT
OCTOBER 7, 1994 - ARTIST'S RENDERING
OCTOBER 11 - OCTOBER 14, 1994 - PUBLIC CONSULTATION
OCTOBER 24, 1994 - REPORT TO COUNCIL - FINAL DESIGN
APPROVAL
JANUARY 6, 1995 - COMPLETE CONSTRUCTION DOCUMENTS
JANUARY 16 - FEBRUARY 24, 1995 - TENDER CALL FOR CONSTRUCTION
MARCH 20, 1995 - REPORT TO GENERAL PURPOSE AND
ADMINISTRATION - TENDER AWARD
APRIL 28, 1995
- SOD TURNING CEREMONY
MAY 1, 1995
- CONSTRUCTION COMMENCES
AUGUST 1, 1996
- SUBSTANTIAL COMPLETION
SEPTEMBER 6, 1996
- OFFICIAL OPENING CEREMONY
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MUNICIPALITY OF CLARINGTON
June 28, 1994
COURTICE COMMUNTIY CENTRE - SUMMARY OF COSTS
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Size: Sq. Ft
29,000
12,000
41,000
% of Total -
0.71
0.29
1.00
Cost: 9c of Total
0.90
0.10
0.71
0.95
0.05
0.29
1.00
Construction Cost
2,715,750
301,750
3,017,500
1,170,875
61,625
1,232,500
4,250,000
Architect (200,000) /Contingency (200,000)
255,600
28,400
284,000
110,200
5,800
116,000
400,000
Landscape (600,000)/Sexvicing (150,000)
479,250
53,250
532,000
206,625
10,875
217,500
750,000
TOTAL COST
3,450,600
383,400
3,834,000
1,487,700
78,300
1,566,000
5,400,000
Financing:
Dev.Charges Res.Funds
(350,000)
0
(350,000)
(50,000)
(50,000)
(400,000)
Provincial Grant - Citizen/Culture
0
*(COIW Grant 700,000 @ 2/3 fnadbW
0
(466,667)
(466,667)
0
0
(466,667)
Reserve Funds:
0
5001 -17 * Courtice Community Centre R/F
(1,333,333)
(1,333,333).
0
(1,333,333)
5001 -07 * Paddand Cash -In -Lien
0
(65,250)
(65,250)
0
(65,250)
5001 -35 * Community Services Lot Levy
(357,250)
(357,250)
0
(357,250)
5001 -39 * Library Lot Levy
0
(40,000)
(40,000)
(40,000)
5001 -18 * Courtice Library Capital
0
(200,000)
(200,000)
(200,000)
5001 -25 * Municipal Capital Wks Program
261,500
261,500
(276,000)
(276,000)
(537,500)
Fundraising Contributions
0
0
0
0
Sub -Total - Financing
(350,000)
(2,484,000)
(2,834,000)
(50,000)
(516,000)
(566,000)
(3,400,000)
Net Amount to Debenture or Finance
3,100,600
(2,100,600)
1,000,000
1,437,700
(437,700)
1,000,000
2,000,000
Res. Fund Loan to Dev. Chgs.
(2,100,600)
(437,700)
• Debenture Required
1,000,000
1,000,000
2,000,000
COST PER # HOUSEHOLD (EST. 2�[0y�,000)
5.93
5.93
11.86
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Total Estimated
340,000
438,035
778,035
% of Total
0.44
0.56
1.00
Net - Recreation Program Ezpend. /(Revenue)
209,183
(310,685)
101502
(14,000)
(115,502)
Total Cost - Operations
238,498
424,035
662,533
COST PER # HOUSEHOLDS (20,000)
11.92
21.20
33.13
• MILL RATE IMPACT FROM OPERATIONS ALONE
6.63%
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SUMMARY OF COSTS PER HOUSEHOLD
Capital (only in Development Charges are NOT realized)
5.93
5.93
11.86
Operations
11__92
21_20
33_13
TOTAL ANNUAL COST PER HOUSEHOLD
17.86
27.13
44.99