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Home My WebLink AboutCS-23-94Report #: CS -23 -94 File : Subject: APPLE BLOSSOM AWARDS PROGRAM Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend forthwith the following: 1. THAT Report No. CS -23 -94 be received; 2. THAT the Clarington Apple Blossom Awards Program as outlined in Attachment #1 to Report CS -23 -94 be approved; 3. THAT the Director of Community Services be directed to appoint a member of staff to participate as a committee member /judge; 4. THAT the Clarington Apple Blossom Awards Program logo and award (Attachment #2 to Report CS- 23 -94) be approved; 5. THAT the estimated budget (Attachment #3 to Report CS- 23 -94) be approved and the necessary funds be drawn from the Unclassified Administration Contingency Account #7007- 00000 -0298; and 6. THAT the Bowmanville, Newcastle and Orono Horticultural Societies be informed of action taken by Council and thanked for their participation in the Clarington Apple Blossom Awards Program. 1.0 BACKGROUND: 1.1 At the Annual Mayor's Breakfast meeting held on April 21, 1994 Her Worship Mayor Hamre announced a new initiative being undertaken referred to as the Clarington Apple Blossom Awards. The purpose of this program is intended to encourage and recognize ../2 11115 IS 1- QY R[CYLLEU PAPER REPORT NO. CS -23 -94 - 2w JUNE 6, 1994 efforts toward the beautification of front yard gardens of our residential and industrial /commercial communities. 2.0 HORTICULTURAL SOCIETIES: 2.1 In preparation of this report, meetings were held between the Community Services Department staff and representatives of the Newcastle, Bowmanville and Orono Horticultural Societies. Each of the Societies have reviewed and endorsed the program (Attachment #1) and expressed eagerness to participate in the process. 3.0 APPLE BLOSSOM LOGO /AWARD: 3.1 The recommended logo is intended to highlight the "Apple Blossom" as being the official flower of Clarington and will be used in promoting and identifying the awards program. 3.2 Attachment #2 is provided to illustrate the general design of the actual award, to be presented to the various award recipients each year. 4.0 BUDGET: 4.1 The preliminary budget estimate (Attachment #3) provides for initial start -up costs associated with the program and identifying expenditures which are a one time expense such as the art work and casting of the logo design. In addition expenses to be incurred at intervals of approximately 2 years for the purchase of certificates and pins are also identified. 4.2 Annual operating costs associated with the program excluding initial start -up costs is estimated at approximately $2,200.00 in 1994 and with Council's approval will be incorporated into the Municipality's Annual Operating Budget. 5.0 COMMENTS: 5.1 With the approval of Council, the Clarington Apple Blossom Awards will become an annual event intended to promote civic pride within our residential and business communities. 5.2 As this is the inaugural year for the program, the opportunity for the event to expand in successive years is quite evident. Discussion with the various Horticultural Society representatives identified other classifications such as an institutional award, school board award, community hall award etc. to be considered by the Apple Blossom Committee for ensuing years. 5.3 In addition to the obvious benefits to our Municipality, this program will also provide an opportunity to increase the profile of our local Horticultural Societies within the community, with the intention of expanding their volunteer base through new memberships as this program evolves and becomes more popular. ./3 t)25 REPORT NO. CS -23 -94 - 3 - JUNE 6, 1994 Respectfully submitted, JPC:sa P. Caruana, Director Rent of Community Services Reviewed by, W. H. Stockwell, Chief Administrative Officer '1 L 6 ATTACHMENT NO. I TO REPORT CS -23 -94 QQ.vCDSx0il� �Irl(tI;f /Iql\ /iY 06 z O DEPARTMENT OF COMMUNITY SERVICES 927 Corporation of the Municipality of Clarington APPLE BLOSSOM AWARDS TABLE OF CONTENTS PURPOSE COMMITTEE NOMINATIONS JUDGING JUDGING CRITERIA AWARDS ADVERTIZING PAGE 1 2 3 4 4 5 6 APPENDICES 1 NOMINATION FORM 2 SCORE CARD FORMAT 3 POSTER `l28 Corporation of the Municipality of Clarington APPLE BLOSSOM AWARDS PROGRAM Purpose The purpose of the awards program is to encourage and recognize efforts toward the beautification of our residential and commercial /industrial community. All residences and commercial /industrial locations within the Municipality are eligible by nomination. Through an advertising campaign, neighbours, friends or family will be encouraged to give recognition to those residents whose hard work and creativity has helped to beautify their neighbourhood. -1 - APPLE BLOSSOM COMMITTEE The Apple Blossom Awards program will consist of a Committee comprised of one member from each of the following: BOWMANVILLE HORTICULTURAL SOCIETY NEWCASTLE HORTICULTURAL SOCIETY ORONO HORTICULTURAL SOCIETY COMMUNITY SERVICES DEPARTMENT Members of the Committee representing the Horticultural Societies may be elected by ballot or appointed. A member from Community Services Department will be appointed. Ideally, the Committee will meet throughout the annum on a bi- monthly basis and more frequently at the approach of the growing season to remain current on related planning of the program. The evolutionary process of the program throughout the first and successive years may require fine tuning of the Committee and as such will be evaluated at each seasons end. Further, it is the intention that all Committee members participate as judges in addition to assuming other responsibilities associated with the awards presentation. * Please note - Committee Members will not be eligible for nomination of an award. i • 1616111! / '%A [o7 I Nomination forms will be made available throughout the Municipality and in addition, forms will also be made available through each of the Horticultural Societies. Nominations may be submitted by friends, family or neighbours and should be submitted to the Community Services Department (see Appendix 1). Winning nominations will not be eligible to receive another recognition plaque for 3 years from the year the award was issued. Consideration may be given to those who have been nominated for periods of 5 years but have not been, during that period awarded a plaque. A special recognition certificate will be created to keep enthusiasm perpetual. A nomination deadline of 12:00 noon on the second Friday in July is necessary in order to organize the judging and carry out the required tasks associated with the program. Notification will be given to each nominee describing the Awards program and outlining the particulars as they may pertain to the Awards process. In addition, this will also facilitate the opportunity for any nominee to decline the nomination. -3- 9 S JUDGING The format outlining the judging procedure will be as follows. All Committee members will participate in judging of each nomination. The process will commence the third Monday in August. The judging will be tallied on a score card (see Appendix 2) and returned to a central collection. Final scores will be tabulated to reach final selection in three (3) categories. RURAL RESIDENTIAL URBAN RESIDENTIAL COMMERCIAL AND INDUSTRIAL The Committee during a winter evaluation of the 1 st Annual Program will evaluate the need for additions or changes to the categories described. JUDGING CRITERIA Judging will be performed on the basis of the nominated property's frontage excluding the road allowance. In the case of corner properties the front and side lot will be judged. The awards are a recognition of excellence and are not a competition. It will consider the entire front garden and how it contributes to the neighbourhood through tasteful use of plant material, garden features and hard surfaces in presenting an attractive setting for the street. The size of the property or the design of the building will have no influence in the judging criteria but rather each landscape scenario will be evaluated on its own merits and what it adds to the area. The evaluation is based on three (3) groups of criteria: appearance, design and impact (see Appendix 2). Scoring will consist of format of 1 -35, 1 -35 and 1 -30 points respectively for each category. The content of each criteria will be printed on a score card format for reference when on site. ��2 AWARDS The Apple Blossom Award will constitute a bronze plaque of approximately 6" diameter. It is intended that the plaque incorporate an area where an inscribed plate would be installed identifying the name and year of the award recipient. This will prevent incorporating cost to redesign the mould each year, thus keeping annual costs to a minimum. Award winners in each category will be further recognized on a large plaque to be displayed at the Municipal Administrative Centre. All Apple Blossom nominees will receive a special Apple Blossom lapel pin, depicting Council's appreciation of their participation in the program. a ADVERTISING Advertising is eminent to the long term success of the Apple Blossom Awards. A strategic campaign commencing early in the growing season and continuing at timely intervals throughout the season will be implemented. A final awards date will be advertised but is tentatively scheduled to coincide with the last Council meeting in September. The advertising program will incorporate the Awards Logo on all printed material. An example is provided as Appendix 3. y34 W Appendix 1 01 *16 ► i WAY -, Ate'? NOMINATION FORM The Mayor of the Municipality of Clarington is pleased to announce the " Clarington Apple Blossom Awards ". This program will recognize the efforts of the residents of Clarington who have made their FRONT YARD or FRONT GARDEN a source of beauty and pride to themselves and their neighbourhood. Participation is open to all residents of residential, commercial and industrial properties within the Municipality of Clarington. Residents and property owners are invited to nominate friends, neighbours and commercial /industrial property owners who deserve to have their efforts recognized. Judging will be based on visual appeal, maintenance, contribution to the neighbourhood, design features and environmental friendliness and will take place commencing on the third Monday in August. To submit a nomination please complete the NOMINATION FORM below and mail it to: APPLE BLOSSOM AWARDS COMMUNITY SERVICES DEPARTMENT 40 TEMPERANCE STREET BOWMANVILLE, ONTARIO L1 C 3A6 If more convenient, nominations can be dropped off at the drop box located at the Church Street entrance to the Municipal Administrative Centre (40 Temperance Street, Bowmanville). Be sure to clearly mark the envelope -APPLE BLOSSOM AWARDS. Please note that you can nominate more than one property for recognition. All nominations must be received by 12:00 noon. on the second FRIDAY of JULY. For additional information please contact the Community Services Department at (905)623 -3379 or any of the Horticultural Societies. APPLE BLOSSOM AWARD NOMINATION FORM PLEASE PRINT/TYPE I would like to nominate the front yard /garden for the APPLE BLOSSOM AWARDS program. Property Address: Property Owner: Telephone: (905) Nominated by: Telephone: (905) MUNICIPALITY OF �airin ton Ct 5 ONTARIO NOMINEE: ADDRESS: HOMETEL. APPLE BLOSSOM AWARDS SCORE CARD BUS. TEL. JUDGING GUIDE FRONT OR SIDE GARDEN POINTS AS SEEN FROM STREET 1 -35 APPEARANCE - General cleanliness and neatness as a result of care for flower beds, lawns shrubs, borders, hedges, fences, walks, driveways, etc. with due regard for the control of weeds, pests and diseases. 1 -35 DESIGN - Creativity in design and lay out of plant material including attention to colour, variety of species (le. trees, shrubs, seasonal flowers etc.) and their relationship to buildings and other landscape elements. 1 -30 IMPACT - How the property contributes to beautification of the neighbourhood as viewed from the street. TOTAL POINTS JUDGE'SCOMMENTS: JUDGE'S SIGNATURE DATE `)36 Appendix 2 POINTS AWARDED Q�OSSOM`q� O 0TY �P OF1�' MUNICIPALITY OF Ca�runL n ONTARIO APPLE BLOSSOM AWARDS The Municipality of Clarington is pleased to announce the new "APPLE BLOSSOM AWARDS" program. This program recognizes the efforts of the residents and businesses of Clarington who have made their properties a source of beauty and pride to themselves and their neighbourhood. PARTICIPATION IS OPEN TO ALL RESIDENTS OF RESIDENTIAL, COMMERCIAL AND INDUSTRIAL PROPERTY OWNERS. Appendix .--3 . 74k ATTACHMENT NO. 2 TO REPORT CS -23 -94 vqs.som OF� RESIDENT CLASSIFICATION YEAR 938 ATTACHMENT NO.3 TO REPORT CS -23 -94 CLARINGTON APPLE BLOSSOM AWARDS ESTIMATED BUDGET 1994 BRONZE PLAQUES - ART WORK, CASTING ETC. $ 1,000.00 - 3 PLAQUES @ $200.00 EACH $ 600.00 AWARD CERTIFICATES - 100 @ $2.00 each (MIN. ORDER) $ 200.00 DISPLAY PLAQUE - MUNICIPAL ADMINISTRATION CENTRE $ 700.00 APPLE BLOSSOM PINS - DIE CAST $ 65.00 - 300 PINS @ $1.85 (MIN. ORDER) $ 555.00 ADVERTISING/PROMOTION $ 1,000.00 VEHICLE RENTAL - JUDGES $ 400.00 MISCELLANEOUS - PHOTOGRAPHY SUPPLIES $ 200.00 TOTAL $ 4,720.00 Cost related to the Bronze Plaque, artwork and casting, display plaque and the apple blossom pins die cast are a one time expense. Costs related to the apple blossom pins and award certificates relates to minimum orders and will meet our needs for at least two years. 939