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Home My WebLink AboutCS-06-94M FEBRUARY 28, 1994 Report : File Subject: CLARINGTON FIRE DEPARTMENT HEADQUARTERS - TENDER Recommendations: It is respectfully recommended that Council approve the following: 1. THAT Report # CS -06 -94 be received; 2. THAT Oke Woodsmith Contracting Inc. be awarded the contract to construct the Clarington Fire Department Headquarters at a bid price of $ 99.95 per square foot to an upset limit of $1,189,900.; 3. THAT the attached By -law, marked Attachment No. 1, authorizing the Mayor and Clerk to execute an agreement with Oke Woodsmith for the design and construction of the Clarington Fire Department Headquarters, Ontario, be executed. 1.0 BACKGROUND: 1.1 Subsequent to the pre - qualification process the five successful bidders submitted their proposals for the construction of the Fire Department Headquarters. 1.2 The Design Build process fosters a certain degree of interpretation which resulted in proposals that were unique and gave interesting perspectives of site utilization, building capacity (square footage) and structural components. 2.0 TENDER PROCESS: 2.1 Tender CL94 -1 for the design and construction of the Clarington Fire Department Headquarters was issued with five (5) pre - qualified firms being invited to submit tenders. Subsequently, tenders closed on Wednesday, February 9, 1994, with bids being submitted as follows: IM REPORT CS -06 -94 "2. FEBRUARY 28, 1994 Oke Woodsmith Building Systems Inc. Hensall, Ontario 1 $ 99.95 1 11,905 sq. ft. 1 $1,189,900.00 The Conarch Group Mississauga, Ontario $ 102.11 11,066 sq. ft. $1,130,000.00 Leeswood Design Build Scarborough, Ontario $ 105.60 9,192 sq. ft. $ 970,710.00* Belrock Construction Concord, Ontario $ 110.76 10,345 sq. ft. $1,145,827.00 ** Internorth Construction Mississauga, Ontario $ 115.63 10,081 sq. ft. $1,165,708.00 * ** * Total Bid Amount of $955,510.00 amended to $970,710.00 to include adjustment of $15,200.00 for hydro as per tender specifications. ** Total Bid Amount of $1,111,638.00 amended to $1,145,827.00 to include adjustments of $6,500.00 for hydro and $27,689.00 for handicap access (elevator) as per tender specifications. * ** Total Bid Amount of $1,158,976.00 amended to $1,165,708.00 to include adjustments of $6,741.00 for hydro as per tender specifications. 3.0 PROPOSAL OVERVIEW /TIME TABLE: 3.1 In evaluating each of the submissions the Committee considered a number of criteria to assist in the selection process, examples are provided as follows: (i) TENDER SPECIFICATIONS: Does the proposal meet the specifications of the Tender Call? (ii) SITE PLAN: Is the building orientation conducive to the Municipality's requirements? Is access to and egress from the site acceptable? Are parking facilities adequate and in the best location? (iii) FLOOR PLAN: Is the building too large, or too small? Does the layout allow for quickest response to an alarm? Was consideration given to providing direct access by responding volunteer fire fighters? Is the building safe? (ie.) operation of the hose tower? ../2 REPORT CS -06.94 -3. FEBRUARY 28, 1994 (iv) STRUCTURAL COMPONENTS: Is the exterior of the building brick, concrete, vinyl siding etc.? Is the building energy efficient? What type and quality of finishes is being proposed? (v) MECHANICAL/ELECTRICAL SYSTEMS: Is the heating ventilation and air conditioning (HVAC) system adequate? Is heat recovery in the bay areas adequate? Are the systems energy efficient? What type of lighting system is being proposed? (vi) OVERALL ASSESSMENT: Is the building appealing? Does the price fall within the budget? Are we getting best value for our money? Is the construction schedule conducive to our critical path? 3.2 Generally speaking, the Committee considered cost per square footage of building as being more significant than total cost of the building. This aspect was critical in enabling the Committee Members to make accurate comparisons of the proposals. 4.0 RECOMMENDED PROPOSAL 4.1 The proposal submitted by Oke Woodsmith Building Systems Inc. displayed a clear understanding of the project specifications. The details provided a practical site plan layout and floor plan for the building best utilizing the space made available. 4.2 Noticeably, the plan illustrates a practical traffic flow which will occur in and around this Building and does so in an economical fashion thereby minimizing the total area of property required for the project. 4.3 The floor plan clearly focuses on the most critical aspect of a fire station, that of responding to a fire call. This plan effectively enables full -time and volunteer firefighters to quickly reach the fire trucks and their equipment in the apparatus bays. At the same time, the plan provides adequate space required for the administration offices and public spaces such that they are immediately available to the public and the firefighters without impinging on the fire response function. 4.4 Attachment No. 2 is provided with this report depicting the site plan, the floor plan and the various elevations of the recommended structure. In addition, an artist's rendering of the proposal has also been provided to assist Members of Council. ../4 REPORT CS -06 -94 - 4. FEBRUARY 28, 1994 4.5 Oke Woodsmith Building Systems Inc. has extensive experience in the Design -Build method of construction. They are currently engaged as Construction Managers for the four million dollar ($4,000,000) reconstruction of the Huron County Playhouse in Grand Bend in addition to a one million dollar ($1,000,000) office building in Kincardine, Ontario. 4.6 The assembled team for this project all have experience in the design and construction of various fire stations. References provided are Woodstock, Ontario (2 stations) and Hickson Ontario. This team has demonstrated their ability to satisfactorily meet the design, price and scheduling requirements for this project. Our reference check provided a positive response from each of the Municipalities in that they were satisfied with their buildings and would consider utilizing their Firm for any future projects. 5.0 PROPONENT INTERVIEW: 5.1 During the recommended proponent's interview with the Committee on Friday, February 18th, considerable discussion regarding the issue of local content took place. Subsequently, the Committee is totally satisfied that Oke Woodsmith Building Systems Inc. will provide every opportunity for local trades to submit prices and ultimately obtain contracts to work on this project. 5.2 In addition, it was agreed that this project would be displayed at the Durham Construction Association located at 2001 Thickson Road South in the Town of Whitby. This will provide local sub - contractors and material suppliers an opportunity to review the project documents and submit prices to the General Contractor for the work involved. In this way, this project will be made accessible to the local construction community and the local trades and suppliers are encouraged to avail themselves of this opportunity to participate competitively in this project. 5.3 It should also be noted that the recommended contractor has agreed to make the results of their tenders and quotations available to the Municipality upon request. Finally, the Municipality does reserve the right to not accept any particular sub - contractor. 6.0 COMMENTS: 6.1 The Committee members felt it was significant to inform Council of the fact that the submission of Oke Woodsmith Building System Inc. was the unanimous choice of all the members. .. /5 REPORT CS -06 -94 - 5. FEBRUARY 28, 1994 6.2 The Municipality's agent, Thomas Brown Architects Inc. will be in attendance and available to answer questions of Council. Respectfully submitted, . Caruana, Director ity Services Department JPC: sa ATTACHMENTS - 2 Recommended for presentation to the Committee, arie Marano, Acting Chief Administrative Officer THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW #94-32 Being a By -law to authorize an Agreement between the Corporation of the Municipality of Clarington and Oke Woodsmith Building System Inc., Hensall, Ontario, for the Design and Construction of the Clarington Fire Department Headquarters. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington with the Corporation Seal, an Agreement with the Oke Woodsmith Building System Inc. and said Corporation. 2. THAT this agreement. attached hereto as Schedule "A" form part of this By -law. By -law read a first and second time this 28th 1994. By -law read a third time and finally passed this February, 1994. Mayor Clerk day of February, 28th day of ATTACHMENT #2 TO REPORT NO. CS -06 -94 rroposeta rare vepartment Allan Avis • Architect Headquarters MUNICIPALITY OF CLARINGTON Ohe Woodsmith Building Systems Inc. mow• Section SmW WOO ma+r Municipality of Clarington Fire Department Headquarters Design — Build Proposal Dato: 08 Te6 94 Oke Woodsmith Building Systems Inc.. Allan Avis Architect Pow, Peterman & Associates Inc. ® Smylie & Crow Associates Inc. A / LICC:i!G S JJJJJ71(i 1111 N11i Municipality of Clarington- Fire Department Headquarters Design —Build Proposal S le: meric a: 6 e4 Oke Woodsmith Building Systems Inc. • Allan Avis Architect Pow, Peterman & Associates Inc. o Smylie & Crow Associates Inc. M �.. +` OF West Elevation East Elevation Municipality - o f Cl aring ton Fire Department Headquarters Design—Build Proposal &,U 1260 ztru beta 00 i'eL 94 Ww"M M N Q.ILRNI Oke Woodsmith Building Systems Inc. • Allan Avis Architect Pow, Peterman & Associates Inc, • Smylie & Crow Associates Inc. c. t .Jrrrrnl:lr;;;u;: North Elevation South Elevation Municipality of Claringten Fire Department Headquarters Design —Build Proposal 1:260 mncria oar: 08 feb 9� Oke Woodsmith Building Systems Inc. • Allan Avis Architect Pow, Peterman & Associates Inc. • Smylie & Crow Associates Inc. INTERIOR FINISH SCHEDULE. OOM NAME FLOOR WALLS CEILING DOORS FINISH BASE NORTH SOUTH EAST WEST FINISH HEIGHT DOOR FRAM ntrance Foyer ceramic the ceramic cove gyp.bd. point masonry n/a n/a lay—in tile 2700 aluminum /glazed ecretary carpet vinyl gyp.bd. paint n/a gyp.bd. paint gyp.bd. point gyp.bd. paint varies n/a quipment Room gyp.bd. paint lay —in tile 2400 ire Prevention Off. 2700- solid core wood HM ire Chief eputy Chief leeting Room gyp.bd. paint varies ispatch Centre VCT vinyl blk painted blk painted glazed screen blk painted lay —in file 2700 HM 'hone /Radio Equip. blk painted :aptains Office lulti— Purpose Room carpet vinyl gyp.bd. paint gyp.bd. paint gyp.bd. paint gyp.bd. paint lay —in the 3000 solid core wood itchen VCT vinyl 2700 HM pining /Lounge gyp.bd. paint 2400 itness Room carpet vinyl lay —in tile 2700 pparatus Bays coloured hardened concrete n/a blk painted blk painted c A glazed screen glazed screen prepainted steel linner 6000 lose Tower blk painted Assoc" bik painted 13000 n/a aundry 2700 (ork Shop & Mask Repair gyp.bd. paint 3000 :lectrical Room sealed conc n/a HM HM storage Room venerator Room rounds Maint. anitor JVCT vinyl lay—in file 2700 EGEND: _ )Ik = concrete block iM = hollow metal L, ICT = vinyl composite the 3YP.bd.= gypsum board