HomeMy WebLinkAboutCS-04-94THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File # �-- 44J° GC
Res. # � j� -r,�A-
mate: FEBRUARY 7, 1994
By -Lam # -
Report #: File #:
Subject: INVITATION TO HOST 1996 ONTARIO SENIOR GAMES (ACTIFEST 196)
It is respectfully recommended that the General Purpose and Administration Committee recommend
to Council the following:
1. THAT Report # CS -04 -94 be received;
2. THAT Council not submit a bid proposal to host the 1996 Ontario Senior Games (Actifest
'96) at this time; and
3. THAT Mr. Ron Puttock be advised of Council's decision.
1.0 BACKGROUND:
1.1 At a meeting held on December 13, 1993, the Council of the Municipality of Clarington
received correspondence from Mr. Ron D. Puttock, Chairperson, of the Ontario Senior
Games (Attachment #1). In his letter, Mr. Puttock invites our Municipality to consider
submitting a bid proposal to host the 1996 Ontario Senior Games Provincial Championships -
known as Actifest '96.
1.2 At this meeting, Council received the correspondence and passed the following resolution:
"THAT the correspondence dated November 29,1993 from R. Puttock, Chairperson,
Ontario Senior Games requesting the Municipality of Clarington apply as the host
of the 1996 Ontario Senior Games Provincial Championship (Actifest '96) be
received;
THAT the correspondence be referred to the Director of Community Services for
review and preparation of a report to be submitted to the General Purpose and
Administration Committee prior to the February 28, 1994 deadline; and,
THAT Ron Puttock be advised of Council's decision."
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REPORT CS -04 -94 "2, FEBRUARY 7, 1994
1.3 Staff of the Community Services Department have investigated the opportunity that this
invitation provides. This report will present the information that has been collected and the
recommendations of the Community Services Department as it relates to the feasibility of
hosting the 1996 Ontario Senior Games.
2.0 ONTARIO SENIOR GAMES PROVINCIAL CHAMPIONSHIP:
2.1 The investigation into the feasibility of hosting the Ontario Senior Games began with a
review of the information booklet "Guidelines for Preparing a Bid for the Ontario Senior
Games ". The booklet provides background information about the Games, themselves, plus
the criteria that will be used to evaluate and compare potential host communities.
2.2 The Ontario Senior Games is held every two years and consists of a three (3) day special
event that involves an extensive and varied event schedule. The Games can potentially
attract upwards of 2,000 participants from across the Province. Previous offerings of these
Games have included (but is not limited to) the following events:
Euchre
Cribbage
Contract Bridge Darts
Swimming
Golf
5 -Pin Bowling Shuffleboard
Tennis
Snooker
Carpet Bowling Lawn Bowling
Walking
Triathalon
Horseshoes
The successful host community is required to provide facilities that will accommodate these
activities. Currently the Municipality of Clarington has the facilities that would
accommodate the majority of these events. Some are owned by the Municipality while
others, for activities such as snooker and lawn bowling, would require the Municipality to
enlist the support and co- operation of our community partners and /or private business
operators.
2.3 The Guidelines list other criteria that the successful host community will be required to
satisfy. First, the Host community would be required to enlist the assistance of 300 - 500
volunteers - some of whom would make up the Games Co- ordinating Committee
(approximately 20 individuals) while the rest would form the operational support core of
volunteers that would be responsible for specific tasks - prior to, during and following the
Games. In the Municipality of Clarington, enlisting the assistance of volunteers to come
together for a special community event has, traditionally, not been a concern. The
magnitude of volunteer assistance and the time commitment that would be required (at least
24 months) may present a barrier that would have to be addressed and resolved quickly.
2.4 The Host community would also be required to co- ordinate accommodations for the
participants during their participation in the Games. In addition, transportation
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REPORT CS -04 -94 - 3 - FEBRUARY 7, 1994
2.5
3.0
3.1
arrangements for participants and spectators, must be included in the bid proposal. Although
the accommodaion aspect causes some concern, which could be addressed through a strong
partnership with area Motel operators, the requirement for public transportation does
present a problem for which there is no obvious solution at this time.
Finally, staff contacted Mr. Blair McIntosh, Sports and Fitness Branch of the Ontario
Ministry of Culture, Tourism and Recreation, to gather information relative to available
funding and potential costs associated with the hosting of the Ontario Senior Games
Provincial Championship. According to Mr. McIntosh the last Host community (City of
Hamilton) required a budget of $ 400,000.00 to cover all of the costs associated with the
operation of the Games. Of this, the Ministry provided funding in the amount of
$150,000.00 with the City of Hamilton being responsible to co- ordinate the raising of the
remaining dollars ($ 250,000.00). The City of Hamilton sought the support and sponsorship
of local industry, business and private citizens to make up the remaining financial support.
What they were not able to raise in this manner, was incorporated into their Municipal
budget. It was also noted that the $ 400,000.00 budget established by the City of Hamilton
for the purpose of hosting the 1992 Senior Games did not include the salaries and benefits
of the full -time employees that were assigned to the Games Co- ordinating Committee. The
commitment of staff and staff time must be considered in the full light of its potential impact
to the ongoing operations and duties of both the Department and those staff most likely to
be involved.
RECOMMENDATIONS:
The opportunity to host a special event of the magnitude of the 1996 Ontario Senior Games
Provincial Championship (Actifest '96) has been carefully considered by the Community
Services Department. In gathering information for this report, it is staff's opinion that the
timing is not appropriate for this Municipality to submit a letter of intent and subsequent bid
proposal for the Ontario Senior Games Provincial Championship at this time.
y submitted,
Josch P. Caruana, Director
C munity Services Department
JPC:JJC:sa
Recommended for presentation
to the Committee,
arano,
Acting Chief Administrative Officer
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HONORARY PATRONS MEMBRES DU COMITE D'HONNEUR
Right Honourable 1220 Sheppard Avenue East, Le tres Honorable
Roland Michener pp Roland Michener
Willowdale, Ontario M2K 2X1
Honourable Telephone: (416) 495 -4061 EHonorable
Dr Pauline McGibbon Fax: (416) 495,4310 Pauline McGibbon
Monday, November 29, 1993
Mayor Dianne Hawre
City of Newcastle
40 Temperance Street
Bowmanville, Ontario
L1C 3A6
Your Worship,
VDAIWAI
DEC - 3 1993
Ci U ACa'�]ia N
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The Ontario senior Games Committee respectfully requests that you
and your City Council consider this letter an invitation to apply
as the host of the 1996 Ontario senior Games Provincial
Championships, known as Actifest 196. Please note that Actifest
196 is scheduled to be held in the last week of August 1996.
Enclosed for your information is the Ontario senior Games brochure
as well as a copy of "Guidelines for Preparing a Bid for the
Ontario Senior Games" which has been produced by the Ministry of
Culture, Tourism and Recreation.
The enclosed documentation will be of assistance to you if you
choose to bid for Actifest 196. The Ministry of Culture, Tourism
and Recreation has mandated certain guidelines for bid
consideration. Please note that you may include additional
information which will enhance your bid.
... / 2
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Sponsored by the Older Adult Centres' Association of Ontario in co- operation with the Ministry of Tourism and Recreation
Commendite par lAssociation des centres pour aines de l'Ontario et le Ministere du Tourisme et des Loisirs
2
It is anticipated that the 1996 host city will be announced at
Actifest 194 which is being held in Sudbury from August 22 - 24,
1994. In order to make this announcement, it is necessary to
follow the timelines for bid applications:
i. February 28, 1994:
• Deadline for receipt of a Letter of Intent which
would state that your city will be submitting a bid
proposal for consideration as a possible host for
Actifest 196.
ii. May 1, 1994•
• Deadline for receipt of bid proposal.
If you have any questions prior to the submission of a Letter of
Intent and /or a bid proposal, please do not hesitate to contact one
of the following people:
Sangita A. Kamble
Provincial Coordinator
Ontario Senior Games
1220 Sheppard Avenue East
Suite #409A
Willowdale, Ontario
M2K 2X1
(416) 495 -4061
(416) 495 -4327 Fax
We look forward to your reply!
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Ron D. Puttock
Chairperson
Ontario Senior Games
encl.
/sak
Blair McIntosh
Ministry of Culture, Tourism
and Recreation
Sports and Fitness Branch
77 Bloor Street West
8th Floor
Toronto, Ontario
M7A 2R9
(4 16) 314 -7691
(416) 314 -7458 Fax
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