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HomeMy WebLinkAbout2011-02-18 Minutes Clarington Older Adult Centre Board Minutes of the Meeting of the Board of Directors Friday, 18 February 2011 Voting Members Present: Peg Milliken, Don Welsh, Linda Duffie, Fred Tippins, Diane Wood, Steve Coles, Irene Gourlay, Josie Roberts, Councilor Ron Hooper and Mayor Adrian Foster Non-Voting Members Present: Angie Darlison Regrets: Muriel Moynes, Moe Richards, 1 .0 Call to Order 1.1 Meeting was called to order by Interim President Don Welsh. Interim President Don Welsh welcomed Councilor Ron Hooper back to the Board and welcomed Mayor Adrian Foster to the Board. 2.0 Approval of the Agenda Motion to approve the agenda as presented Moved by Diane Wood Seconded by Irene Gourlay CARRIED 3.0 Approval of Previous meeting Minutes of Friday, 21 January 2011 3.1 Motion to approve the minutes as amended with a request that, new minutes be re-circulated as soon as possible Moved by Fred Tippins Seconded by Ron Hooper CARRIED 4.0 Business Arising from the Previous Meetings 4.1 Policy Manual U1date Motion to send the draft back to the committee for final changes Moved by Peg Milliken Seconded by Josie Roberts CARRIED 4.2 Municipal Facility Rental Policy 4.3 Review of 2010 Board of Directors' Objectives Motion to accept the Board of Directors 2010 report card as circulated. Moved by Josie Roberts Seconded by Linda Duffie CARRIED 4.4 Review of Strategic Priorities from Page 19 of the Strategic Plan Sign Update Motion that the Board approve the refurbishment of the sign at a cost of $372.50 Moved by Diane Wood Seconded by Peg Milliken CARRIED 5.0 Correspondence 5.1 Lorraine Greenfield letters dated 25 Jan 2011 and 11 Feb 2011 . Interim President Don Welsh excused Angie Darlison. Motion to move "in camera" Moved by Councilor Ron Hooper Seconded by Diane Wood CARRIED Motion to move" out of camera" Moved by Josie Roberts Seconded by Irene Gourlay CARRIED Angie Darlison was invited to return. 5.2 Municipality of Clarington Re: appointment of Mayor Foster and Councilor Hooper to the Board 6.0 Comm 6.1 6.2 6.3 6.4 ittee Reports President's Report Executive Director's Report Fundraisinq Nominatinq Motion to move in camera Moved by Irene Gourlay Motion to move out of camera Moved by Josie Roberts Seconded by Linda Duffie CARRIED Seconded by Diane Wood CARRIED Motion that as per item 6.1 of the Clarington Older Adult Centre Board By- Laws that Angie Darlison and Don Welsh will set up a meeting with the current past President Moved by Josie Roberts Seconded by Peg Milliken CARRIED Motion that Fred Tippins will be the acting chair of Nominating Committee Moved by Peg Milliken Seconded by Linda Duffie CARRIED Motion to accept the reports as submitted Moved by Peg Milliken Seconded by Irene Gourlay CARRIED 7.0 Treasurer's Report Motion to accept the financial statement for 2010 Moved by Linda Duffie Seconded by Diane Wood CARRIED 8.0 Other Business 8.1 By Law Update 8.2 AGM Planning 9.0 Adjournment 10.1 Motion to adjourn Moved by Diane Wood CARRIED The next meeting will be Friday, 18 March 2011 .