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HomeMy WebLinkAbout2011-01-21 Minutes Clarington Older Adult Centre Board Minutes of the Meeting of the Board of Directors Friday, 21 January 2011 Voting Members Present: Peg Milliken, Don Welsh, Linda Duffie, Muriel Moynes, Fred Tippins, Diane Wood, Steve Coles, Moe Richards, Irene Gourlay, Josie Roberts, Ron Hooper and Mary Novak Non-Voting Members Present: Angie Darlison and Skip Crosby Guest: Municipality of Clarington Director of Finance Nancy Taylor 1 .0 Call to Order 1 .1 Meeting was called to order by Interim President Don Welsh 2.0 Approval of the Agenda 2.1 Motion to approve the agenda as presented with attentions added under New Business. Moved by Mary Novak Seconded by Linda Duffie CARRIED 3.0 Approval of Previous meeting Minutes of Friday, 26 November 2010 3.1 Motion to approve the minutes as amended. Moved by Steve Coles Seconded by Ron Hooper CARRIED 4.0 Presentation and Information Session presented by Nancy Taylor, Director of Finance for the Municipality of Clarington. 4.1 Motion that the COAA Board agree to Nancy Taylor's recommendation that the Clarington Older Adult Centre Board pay all of the utility expenses for the Clarington Beech Centre and that these costs will be reflected in our annual grant submission to the Municipality of Clarington. Moved by Moe Richards Seconded by Diane Wood CARRIED 5.0 Business Arising from the Previous Meetings 5.1 Policy Manual Update 5.2 Municipal Facility Rental Policy 5.3 Review of 2010 Board of Directors' Objectives 5.4 Review of Strategic Priorities from Page 19 of the Strategic Plan 5.5 Letter of Understanding with the Municipality of Clarington 5.6 Facility Upgrade Policy Motion to forgo the required purchasing procedure to purchase the front lobby carpet Moved by Josie Roberts Seconded by Peg Milliken CARRIED 6.0 Correspondence 6.1 Nightingale Centennial Temple Board RE: Signage Request Motion by Linda Duffie that the Board approve Nightingale Centennial Temple Board's request Moved by Linda Duffie Seconded by Irene Gourlay CARRIED 6.2 John R. O'Toole MPP Re: Thank You 7.0 Committee Reports 7.1 President's Report 7.2 Executive Director's Report Motion that the Board supports the Executive Director in gathering information (including costs) for new outdoor signage Moved by Diane Wood Seconded by Josie Roberts CARRIED Motion to move in camera Moved by Ron Hooper Seconded by Mary Novak CARRIED Motion to move out of camera Moved by Mary Novak Seconded by Ron Hooper CARRIED 7.3 Fundraising Update 7.4 Nominating Update Motion to appoint Jim Hilborn and Dorothy Bond as members of the Nominating Committee Moved by Ron Hooper Seconded by Diane Wood CARRIED Motion to accept the reports as submitted Moved by Linda Duffie Seconded by Peg Milliken CARRIED 8.0 Treasurer's Report Motion by Linda Duffie to accept the report as information Moved by Linda Duffie Seconded by Muriel Moynes CARRIED 9.0 Other Business 9.1 Board Meeting Minute Criteria 9.2 2011 Objectives Motion that the Executive Committee will review and establish 2011 objectives based upon the Strategic Plan. Moved by Muriel Moynes Seconded by Irene Gourla CARRIED Meeting date and time to be confirmed 10.0 Adjournment 10.1 Motion by Peg Milliken to adjourn. CARRIED The next meeting will be Friday, 18 February 2011 .