HomeMy WebLinkAbout2011-01-21 Minutes Clarington Older Adult Centre Board
Minutes of the Meeting of the Board of Directors
Friday, 21 January 2011
Voting Members Present:
Peg Milliken, Don Welsh, Linda Duffie, Muriel Moynes, Fred Tippins, Diane Wood, Steve
Coles, Moe Richards, Irene Gourlay, Josie Roberts, Ron Hooper and Mary Novak
Non-Voting Members Present:
Angie Darlison and Skip Crosby
Guest:
Municipality of Clarington Director of Finance Nancy Taylor
1 .0 Call to Order
1 .1 Meeting was called to order by Interim President Don Welsh
2.0 Approval of the Agenda
2.1 Motion to approve the agenda as presented with attentions added under
New Business.
Moved by Mary Novak Seconded by Linda Duffie
CARRIED
3.0 Approval of Previous meeting Minutes of Friday, 26 November 2010
3.1 Motion to approve the minutes as amended.
Moved by Steve Coles Seconded by Ron Hooper
CARRIED
4.0 Presentation and Information Session presented by Nancy Taylor, Director of
Finance for the Municipality of Clarington.
4.1 Motion that the COAA Board agree to Nancy Taylor's recommendation that
the Clarington Older Adult Centre Board pay all of the utility expenses for the
Clarington Beech Centre and that these costs will be reflected in our annual
grant submission to the Municipality of Clarington.
Moved by Moe Richards Seconded by Diane Wood
CARRIED
5.0 Business Arising from the Previous Meetings
5.1 Policy Manual Update
5.2 Municipal Facility Rental Policy
5.3 Review of 2010 Board of Directors' Objectives
5.4 Review of Strategic Priorities from Page 19 of the Strategic Plan
5.5 Letter of Understanding with the Municipality of Clarington
5.6 Facility Upgrade Policy
Motion to forgo the required purchasing procedure to purchase the front
lobby carpet
Moved by Josie Roberts Seconded by Peg Milliken
CARRIED
6.0 Correspondence
6.1 Nightingale Centennial Temple Board RE: Signage Request
Motion by Linda Duffie that the Board approve Nightingale Centennial
Temple Board's request
Moved by Linda Duffie Seconded by Irene Gourlay
CARRIED
6.2 John R. O'Toole MPP Re: Thank You
7.0 Committee Reports
7.1 President's Report
7.2 Executive Director's Report
Motion that the Board supports the Executive Director in gathering
information (including costs) for new outdoor signage
Moved by Diane Wood Seconded by Josie Roberts
CARRIED
Motion to move in camera
Moved by Ron Hooper Seconded by Mary Novak
CARRIED
Motion to move out of camera
Moved by Mary Novak Seconded by Ron Hooper
CARRIED
7.3 Fundraising Update
7.4 Nominating Update
Motion to appoint Jim Hilborn and Dorothy Bond as members of the
Nominating Committee
Moved by Ron Hooper Seconded by Diane Wood
CARRIED
Motion to accept the reports as submitted
Moved by Linda Duffie Seconded by Peg Milliken
CARRIED
8.0 Treasurer's Report
Motion by Linda Duffie to accept the report as information
Moved by Linda Duffie Seconded by Muriel Moynes
CARRIED
9.0 Other Business
9.1 Board Meeting Minute Criteria
9.2 2011 Objectives
Motion that the Executive Committee will review and establish 2011
objectives based upon the Strategic Plan.
Moved by Muriel Moynes Seconded by Irene Gourla
CARRIED
Meeting date and time to be confirmed
10.0 Adjournment
10.1 Motion by Peg Milliken to adjourn. CARRIED
The next meeting will be Friday, 18 February 2011 .