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aFlngton
Leading the Way
REPORT #2
REPORT TO COUNCIL MEETING OF JANUARY 30, 2012
SUBJECT: SPECIAL GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING OF FRIDAY, JANUARY 27, 2012
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) FND-002-12 2013 to 2016 Operating and Capital Forecast
2. WEBCASTING / PODCASTING OF COUNCIL AND COMMITTEE MEETINGS
THAT Report CLD-001-12 be received; and
THAT the proposal, outlined in Report CLD-001-12, for podcasting of Council and
Committee meetings in the amount of$900 be implemented as a pilot project for
one year.
3. 2012 CURRENT AND CAPITAL BUDGET
1. THAT Report FND-001-12 be received;
2. THAT the 2012 Operating and Capital budgets as outlined in Schedule "A", at
an estimated tax levy impact of 4.31% (exclusive of tax policy impacts), as
directed in Report FND-001-12 be approved, with the following amendments:
a. Item #13, Approved Staffing Program, be amended to add 0.5% or
$189,000 tax levy increase with the funds to be put aside in the
appropriate reserve fund for future fire staffing needs to support the full
Fire Master Plan being undertaken in 2012;
b. Item #13, Approved Staffing Program, hiring of an I.T. Technician
position in the Corporate Services Department;
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
Report #2 - 2 - January 30, 2012
c. Item #13, Approved Staffing Program, conversion of a part time clerical
position to a full time position in the Municipal Clerk's Department;
d. Item #13, Approved Staffing Program, hiring of a Building Maintenance
Supervisor position in the Operations Department;
e. Item #13, Approved Staffing Program, hiring of a Training Officer position
in the Emergency and Fire Services Department;
f. Item #13, Approved Staffing Program, conversion of a part time
Recreation Programmer to a full time position in the Community Services
Department;
g. Item #13, Approved Staffing Program, hiring of a part time clerical
position and a Crossing Guard position in the Planning Services
Department;
h. Item #13, Approved Staffing Program, hiring of a Building Inspector
position in the Engineering Services Department;
i. Item #13, Approved Staffing Program, hiring of a Manager of Corporate
Initiatives position in the CAO's Office, in the amount of$50,000 in 2012;
j. Item #13, Approved Staffing Program, hiring of a Buyer position in the
Corporate Services Department be denied;.
k. Item #13, Approved Staffing Program, hiring of an Accounting Clerk in
the Finance Department be denied; and
I. Item #13, Approved Staffing Program, hiring of a part time Clerical
position in the Emergency and Fire Services Department be denied.
3. THAT the following items listed as optional items for consideration, as itemized
in Schedule "B" of Report FND-001-12, be approved:
a. Item #3, Courtice Road Bike Lane, in the amount of$60,000;
b. Item #15, Channel 12 Tourism Advertising, in the amount of$9,000;
c. Item #1, Tax Levy Contribution to Capital, in the amount of $400,000;
d. Item #20, NCH-Newcastle Horticultural Society Park Improvement, in the
amount of$10,000;
e. Item #29, Banner Program, in the amount of$2,500;
f. Item #12, Rural Road Tree Removal, in the amount of $21,000;
g. Item #21, Volunteer Program, in the amount of $8,000;
h. Item #5, Students (up to 4 in 2012), in the amount of $16,500;
i. Item #8, GPS for Operations Fleet (phase-in), in the amount of$25,800;
j. Item #16, Emergency Services Uniforms for Part-time over 15 years, in
the amount of $18,000;
k. Item #7, EAP Program, in the amount of$26,000; and
I. Item #17, Mayor's Office, in the amount of $10,000;
4. THAT the grants for external agencies be approved as per their requests
itemized in Schedule "C" to Report FND-001-12, at an estimated tax levy
impact of 0.23%;
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Report #2 - 3 - January 30, 2012
5. THAT the request from the Clarington Museums and Archives for $15,200 from
Reserve Funds/Trusts as detailed on page 159 of the draft budget binder, be
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6. THAT Schedules "D", "E" and "F" of Report FND-001-12 outlining Reserve and
Reserve Fund Contributions and new Reserves/Reserve Funds be approved;
7. THAT approximately $801,000 be drawn from the Rate Stabilization Reserve
Fund to offset the tax rate impact;
8. THAT the financing of Capital projects, as outlined in the documents attached
to Report FND-001-12 be approved;
9. THAT the external agencies, referred to in Schedule "C" be advised of
Council's decision regarding their grant request;
10. THAT the Mayor's Golf Tournament be authorized to take place in 2012, at no
cost to the tax base with the net proceeds from the Mayor's Golf Tournament to
be directed to the Clarington Older Adults Centre Board;
11. THAT any cash flow shortfall in the Development Charges Reserve Funds be
interim financed from the Municipal Capital Works Program, Impact/Escrow
Reserve Fund and General Municipal Reserve Funds, to be repaid with interest
as cash flow permits;
12. THAT the request for the filling in of ditches and provision of a storm system on
Firner Street be received for information;
13. THAT the construction of an outdoor artificial ice surface at South Courtice
Arena be tabled indefinitely;
14. THAT Report FND-001-12 be adopted by resolution in accordance with
provisions of Ontario Regulation 284/09 of the Municipal Act, 2001; and
15. THAT the appropriate By-laws to levy the 2012 tax requirements for Municipal
Regional and Education purposes be forwarded to Council for approval, once
final tax policy information is available.
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